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How to Write an Essay Introduction | 4 Steps & Examples

Published on February 4, 2019 by Shona McCombes . Revised on July 23, 2023.

A good introduction paragraph is an essential part of any academic essay . It sets up your argument and tells the reader what to expect.

The main goals of an introduction are to:

  • Catch your reader’s attention.
  • Give background on your topic.
  • Present your thesis statement —the central point of your essay.

This introduction example is taken from our interactive essay example on the history of Braille.

The invention of Braille was a major turning point in the history of disability. The writing system of raised dots used by visually impaired people was developed by Louis Braille in nineteenth-century France. In a society that did not value disabled people in general, blindness was particularly stigmatized, and lack of access to reading and writing was a significant barrier to social participation. The idea of tactile reading was not entirely new, but existing methods based on sighted systems were difficult to learn and use. As the first writing system designed for blind people’s needs, Braille was a groundbreaking new accessibility tool. It not only provided practical benefits, but also helped change the cultural status of blindness. This essay begins by discussing the situation of blind people in nineteenth-century Europe. It then describes the invention of Braille and the gradual process of its acceptance within blind education. Subsequently, it explores the wide-ranging effects of this invention on blind people’s social and cultural lives.

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Table of contents

Step 1: hook your reader, step 2: give background information, step 3: present your thesis statement, step 4: map your essay’s structure, step 5: check and revise, more examples of essay introductions, other interesting articles, frequently asked questions about the essay introduction.

Your first sentence sets the tone for the whole essay, so spend some time on writing an effective hook.

Avoid long, dense sentences—start with something clear, concise and catchy that will spark your reader’s curiosity.

The hook should lead the reader into your essay, giving a sense of the topic you’re writing about and why it’s interesting. Avoid overly broad claims or plain statements of fact.

Examples: Writing a good hook

Take a look at these examples of weak hooks and learn how to improve them.

  • Braille was an extremely important invention.
  • The invention of Braille was a major turning point in the history of disability.

The first sentence is a dry fact; the second sentence is more interesting, making a bold claim about exactly  why the topic is important.

  • The internet is defined as “a global computer network providing a variety of information and communication facilities.”
  • The spread of the internet has had a world-changing effect, not least on the world of education.

Avoid using a dictionary definition as your hook, especially if it’s an obvious term that everyone knows. The improved example here is still broad, but it gives us a much clearer sense of what the essay will be about.

  • Mary Shelley’s  Frankenstein is a famous book from the nineteenth century.
  • Mary Shelley’s Frankenstein is often read as a crude cautionary tale about the dangers of scientific advancement.

Instead of just stating a fact that the reader already knows, the improved hook here tells us about the mainstream interpretation of the book, implying that this essay will offer a different interpretation.

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Next, give your reader the context they need to understand your topic and argument. Depending on the subject of your essay, this might include:

  • Historical, geographical, or social context
  • An outline of the debate you’re addressing
  • A summary of relevant theories or research about the topic
  • Definitions of key terms

The information here should be broad but clearly focused and relevant to your argument. Don’t give too much detail—you can mention points that you will return to later, but save your evidence and interpretation for the main body of the essay.

How much space you need for background depends on your topic and the scope of your essay. In our Braille example, we take a few sentences to introduce the topic and sketch the social context that the essay will address:

Now it’s time to narrow your focus and show exactly what you want to say about the topic. This is your thesis statement —a sentence or two that sums up your overall argument.

This is the most important part of your introduction. A  good thesis isn’t just a statement of fact, but a claim that requires evidence and explanation.

The goal is to clearly convey your own position in a debate or your central point about a topic.

Particularly in longer essays, it’s helpful to end the introduction by signposting what will be covered in each part. Keep it concise and give your reader a clear sense of the direction your argument will take.

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As you research and write, your argument might change focus or direction as you learn more.

For this reason, it’s often a good idea to wait until later in the writing process before you write the introduction paragraph—it can even be the very last thing you write.

When you’ve finished writing the essay body and conclusion , you should return to the introduction and check that it matches the content of the essay.

It’s especially important to make sure your thesis statement accurately represents what you do in the essay. If your argument has gone in a different direction than planned, tweak your thesis statement to match what you actually say.

To polish your writing, you can use something like a paraphrasing tool .

You can use the checklist below to make sure your introduction does everything it’s supposed to.

Checklist: Essay introduction

My first sentence is engaging and relevant.

I have introduced the topic with necessary background information.

I have defined any important terms.

My thesis statement clearly presents my main point or argument.

Everything in the introduction is relevant to the main body of the essay.

You have a strong introduction - now make sure the rest of your essay is just as good.

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This introduction to an argumentative essay sets up the debate about the internet and education, and then clearly states the position the essay will argue for.

The spread of the internet has had a world-changing effect, not least on the world of education. The use of the internet in academic contexts is on the rise, and its role in learning is hotly debated. For many teachers who did not grow up with this technology, its effects seem alarming and potentially harmful. This concern, while understandable, is misguided. The negatives of internet use are outweighed by its critical benefits for students and educators—as a uniquely comprehensive and accessible information source; a means of exposure to and engagement with different perspectives; and a highly flexible learning environment.

This introduction to a short expository essay leads into the topic (the invention of the printing press) and states the main point the essay will explain (the effect of this invention on European society).

In many ways, the invention of the printing press marked the end of the Middle Ages. The medieval period in Europe is often remembered as a time of intellectual and political stagnation. Prior to the Renaissance, the average person had very limited access to books and was unlikely to be literate. The invention of the printing press in the 15th century allowed for much less restricted circulation of information in Europe, paving the way for the Reformation.

This introduction to a literary analysis essay , about Mary Shelley’s Frankenstein , starts by describing a simplistic popular view of the story, and then states how the author will give a more complex analysis of the text’s literary devices.

Mary Shelley’s Frankenstein is often read as a crude cautionary tale. Arguably the first science fiction novel, its plot can be read as a warning about the dangers of scientific advancement unrestrained by ethical considerations. In this reading, and in popular culture representations of the character as a “mad scientist”, Victor Frankenstein represents the callous, arrogant ambition of modern science. However, far from providing a stable image of the character, Shelley uses shifting narrative perspectives to gradually transform our impression of Frankenstein, portraying him in an increasingly negative light as the novel goes on. While he initially appears to be a naive but sympathetic idealist, after the creature’s narrative Frankenstein begins to resemble—even in his own telling—the thoughtlessly cruel figure the creature represents him as.

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Your essay introduction should include three main things, in this order:

  • An opening hook to catch the reader’s attention.
  • Relevant background information that the reader needs to know.
  • A thesis statement that presents your main point or argument.

The length of each part depends on the length and complexity of your essay .

The “hook” is the first sentence of your essay introduction . It should lead the reader into your essay, giving a sense of why it’s interesting.

To write a good hook, avoid overly broad statements or long, dense sentences. Try to start with something clear, concise and catchy that will spark your reader’s curiosity.

A thesis statement is a sentence that sums up the central point of your paper or essay . Everything else you write should relate to this key idea.

The thesis statement is essential in any academic essay or research paper for two main reasons:

  • It gives your writing direction and focus.
  • It gives the reader a concise summary of your main point.

Without a clear thesis statement, an essay can end up rambling and unfocused, leaving your reader unsure of exactly what you want to say.

The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

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What is a project plan and how to write a project plan in 6 steps

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A project plan is an essential document for keeping your project on track. It states the purpose of your project and identifies the scope, structure, resources, goals, deliverables, and timelines.

Without a solid plan, projects typically get delayed and run over budget.

In this high-level guide, we’ll show you how to write a project plan in six steps and share five monday.com templates to get you up and running quickly. But first, let’s define a project plan and its various components.

What is a project plan?

monday.com board for a project management plan

A project plan is a formal document that outlines an entire project’s goals and objectives, specific tasks, and what success looks like.

In addition to setting the purpose of your project, it should include other materials and deliverables relevant to the project, such as:

  • Timelines and Gantt charts for key milestones — like start and end dates, getting your 200th customer, or launching an event or app.
  • Communication plans — to keep everyone informed of progress, achievements, and potential roadblocks.
  • Work breakdown structure — especially if you have multiple team members working on different or simultaneous tasks, in which case, you may also need a Project Planner .
  • Resources needed to complete the project — like project management tools , cash, freelancers, and more.

In short, your project plan serves as a central hub to define, organize, prioritize, and assign activities and resources throughout your project’s life cycle.

What is project planning?

Project planning is the second phase in the project management lifecycle :

  • PHASE 1: Project Initiation  — where you identify a business need or problem and a potential solution.
  • PHASE 2: Project Planning  — where you define specific tasks, assign responsibilities, and create the project schedule.
  • PHASE 3: Project Execution  — where you touch base with resources, monitor the timeline and budget, and report back to stakeholders.
  • PHASE 4: Project Close-out — where you review the success of the project.

During the project planning phase, you extend the project charter document from the initiation phase to create your detailed project plan. Typical tasks within the project planning phase include:

  • Setting a budget.
  • Defining a project schedule or timeline.
  • Creating work breakdown structures.
  • Identifying resources and ensuring availability.
  • Assessing any potential roadblocks and planning for those scenarios .
  • Defining project objectives , roles, deadlines, responsibilities, and project milestones .

Project plan elements

Here’s how a project plan differs from other project planning elements.

Project plan vs. work plan

Although similar, work plans are not as comprehensive as project plans. A work plan focuses on helping project teams achieve smaller objectives, whereas a project plan provides a high-level overview of an entire project’s goals and objectives.

Project plan vs. project charter

A project charter provides an overview of a project. It’s a formal short document that states a project’s existence and authorizes project managers to commence work. The charter describes a project’s goals, objectives, and resource requirements. You create it in the project initiation phase before your project plan and present it to key stakeholders to get the project signed off.

Project plan vs. project scope

Part of your project plan includes the project scope , which clearly defines the size and boundaries of your project. You document the project scope  in three places: a scope statement, work breakdown structure (WBS), and WBS dictionary. It serves as a reference point to monitor project progress, compare actual versus planned results, and avoid scope creep.

Project plan vs. work breakdown structure

A work breakdown structure (WBS) is a hierarchical outline of the tasks required to complete your project. It breaks down large or complicated goals into more manageable tasks so you can execute the project plan. The WBS breaks down the project scope into phases, subprojects, deliverables, and work packages that lead to your final deliverable.

Project plan vs. agile project

An agile project is the opposite of a traditional project plan. Agile projects use an incremental, iterative approach to deliver a project, whereas traditional projects — also known as a waterfall approach — use a cascading, step-by-step planning process. Agile projects are synonymous with software development teams, but you can use them in any field.

Why are project plans important?

Over a third of all projects experience something called scope creep . This is where the team ends up doing more work than originally planned. Much of this can be avoided by accounting for unexpected hold-ups or changes in circumstances within your project plan. A project plan also makes it easy to pinpoint when problems arose, so you can be better prepared for future projects.

If you look at the numbers related to project management, it’s easy to understand where a project management plan could have a positive impact— 45% of projects aren’t completed on time, and 38% of projects are over budget.

Project outcomes from the PMI Pulse 2021

A project plan can help to curtail wily overspending and late turnaround by identifying these issues early. This leaves no room for confusion and delays in the workflow and progress of your projects.

How to create a project plan in 6 steps

There are no hard-and-fast rules for a project plan. However, we recommend you use the following six steps as a springboard for creating one.

1. Start with an executive summary

The executive summary goes at the beginning of your project plan and should summarize the key points of the project plan . It should restate the purpose of the project plan, highlight the major points of the plan, and describe any results, conclusions, or recommendations from the project.

Even though it is at the beginning of your project plan , it’s something you will write last , as you’ll be pulling out the main points from the rest of your plan.

It should be no longer than a page, offering a brief overview of:

  • The project objectives and goals
  • Your chosen project methodology/framework
  • The final deliverables and acceptance criteria
  • Key scope risks and countermeasures
  • Summary of milestones
  • An overview of the project timeline and schedule-based risks
  • Resource and spending estimates

This snapshot of your project makes it easy for key stakeholders who aren’t actively involved in the mechanics of the project to understand it. For project managers, the executive summary serves as a quick reminder of the key project goal, scope, expectations, and limitations. Since almost a third of projects don’t meet their original goals, it’s important that project managers review the project plan regularly to stay on track.

2. Define the project scope

There are few things worse than starting on a project only for it to balloon. By defining a project’s scope , you set the boundaries for a project’s start and end dates as well as expectations about deliverables and who approves requests—and what merits approval— throughout a project.

It also involves outlining the potential risks associated with meeting these expectations and providing countermeasures to mitigate these risks. Identifying exactly who’s accountable for tracking these risks is essential.

This step will help you prevent scope creep, or how a project’s requirements tend to increase over a project lifecycle. Organizations complain that 34% of all their projects experience scope creep, yet only 52% of organizations go to the effort of mostly or always creating a scoping document every time.

3. Structure your project

There are several frameworks you could use to guide your project and this will affect your workflow’s organizations and how deliverables are produced and assigned.

For example, if you’re using the waterfall framework , you’ll be planning everything in advance, working through each stage of development sequentially, and specialized task owners executing their work at a defined time.

Remember that creating too many dependencies within your project structure can negatively impact success, so try to work out ways that teams can work autonomously to achieve deliverables in a timely manner. It’s also good to consider how many approvers are needed to maintain order but also to prevent bottlenecks.

Above all else, it’s important to incorporate set times for team knowledge-sharing, so your projects can be more successful. Make a note of the communication structures you’ll use to encourage collaboration .

4. Check what project resources you have available

Define the resources you have available for this project:

  • Physical resources

You need to be precise when you’re assessing what you’ll need, otherwise you’re baking a cake with all the wrong ingredients. A resource manager or project manager can lead this.

As an example, when teams have the right highly skilled people, projects are 30% more likely to succeed. Yet, a third of people don’t believe their teams have all the right skills for the project—a recipe for failure.

The quantity of team members is also important—if the ratio of work to available people is off, efficiency and quality will suffer. If you want to effectively allocate your resources to meet expectations, you’ll need to be realistic about resource limitations.

This may, for example, mean adjusting timescales if you’re short on staff or increasing your budget if you need more specialist equipment.

5. Map out your project timeline

Organizations that implement time frames into project plans are more likely to succeed. Despite this, 52% of projects don’t always set baseline schedules. That’s probably why 45% of organizations say they rarely or never complete successful projects on time.

In this sense, it’s wise to add a project schedule section to your project plan. This part of your plan should set expectations on when you’ll deliver and how you’ll stick to your project timeline.

Use a Gantt timeline to plan project activities and timings

Your project schedule will look a little different depending on which framework you choose.

The tasks that you have a ‘Work in Progress’ (WIP) will depend on your team’s capacity. In this section, you should set your maximum number of WIPs you can have in each column at each time.

6. Manage your project changes

Organizations put change control in their top three project challenges. If you don’t solidify a change management plan , your team will be clueless about what to do when unplanned change hits. A dynamic change management plan will outline the steps to follow and the person to turn to when unforeseen changes occur.

A key part of this is having a change management tool in place. And monday work management is flexible enough to help you manage all parts of the project life cycle — from planning and monitoring to reporting and resource management. Let’s take a look at a few of our templates that can help you get started.

5 project planning templates to help you write a good project plan

monday.com templates can be lifesavers when it comes to visualizing each section of your project plan, and they make it easy to get started. Try these 5 project plan templates to kickstart your project planning process.

1. Project Plan Template

Looking for a general project plan template? Try one of our project plan templates .

monday.com Project timeline template

Using this highly visual template by monday.com, you can structure your subprojects by set time periods and allocate accountable personnel to each phase.

Prioritize each project and add a timeline to show when deliverables are expected.

2. Resource Utilization Template

Resource management allows teams to focus on executing tasks, projects, and processes efficiently and achieve shared goals at scale.

monday.com resource management

You can allocate resources to individuals and tack on timescales so your staff knows what resources they’re responsible for in which phase. Adding a location makes it easy for teams to know where to hand over resources as they transition from one phase to the next—and they can check this on our mobile app.

Use the Workload view to manage your team’s time proactively and get an overview of the workload and capacity of each person on the team.

Use the Workload view to manage your team’s time proactively and get an overview of the workload and capacity of each person on the team.

3. Project Cost Management Template

It’s far easier to plan a budget when you can see all your costs in one place.

That’s why this Project Cost Management Template from monday.com is so incredibly handy.

monday.com Project Cost Management Template

Add each subproject and plan out projected costs, allocating totals to each department. You can use the document to estimate the budget you’ll need and to record your approved project budget. You can then use our dashboards or reports to see the information in a different, more colorful way.

4. Project Timeline Template

Plan out your schedules with this Project Timeline Template .

monday.com Project Timeline Template

While this dashboard isn’t really suitable if you’re working with the Kanban framework, it’s ideal for those operating under Waterfall or Scrum frameworks.

For Waterfall projects, add in your milestones, attach a timeline, and allocate a set number of workdays to complete the tasks for each milestone.

Tag the team leader for each phase so project managers know which milestones they’re responsible for.

During project execution, teams can use the status bar to track progress. They can also add updates to each milestone by clicking on each item, which encourages inter-team collaboration.

For Scrum projects, you can organize the dashboard by Sprints, adding in the specific tasks as they’re decided.

5. Program Risk Register Template

Visualize all your project scope and schedule risks in this Program Risk Register Template .

monday.com Program Risk Register Template

Use color-coded status bars to illustrate risk status, risk probability, and risk impact for your project scope and schedule.

You can even categorize risks, add a risk owner, and suggest mitigation strategies. That way other project team members know what to do if these risks start to blossom into real glitches.

Optimize your project management plan with the right tool

Project plans are an essential part of your team’s success.

While they are detail-oriented and complex, creating one and managing it shouldn’t be a struggle. Use monday.com’s pre-built planning templates to help you break down each section of the plan as you go and monitor everything in real-time.

Try monday work management, and see for yourself how much smoother your next project will run when you can consolidate all your project planning materials in one place.

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project planning essay introduction

How to write an effective project plan in 6 simple steps

Deanna deBara

Contributing writer

If you’re a Type A personality, project planning might sound like music to your ears. Setting deadlines, organizing tasks, and creating order out of chaos — what’s not to love?

The reality is that project planning isn’t for everyone. In one survey by Association for Project Management, 76% of project professionals said their main project was a source of stress . Poor planning, unclear responsibilities, and overallocation are often the culprits behind the stress. 

An effective project plan helps teams stay within budget, scope, and schedule, while delivering quality work. In short, it gets you to the finish line without the stress.  

What is a project plan?

A project plan, also known as a work plan, is a blueprint of your project lifecycle. It’s like a roadmap — it clearly outlines how to get from where you are now (the beginning of the project) to where you want to go (the successful completion of the project). 

“A project plan is an action plan outlining how…[to] accomplish project goals,” says Jami Yazdani , certified Project Management Professional (PMP), project coach, project management consultant, and founder of Yazdani Consulting and Facilitation . 

A comprehensive project plan includes the project schedule, project scope, due dates, and deliverables. Writing a good project plan is key for any new, complex project in the pipeline.

Why Are Project Plans Important?

Project plans allow you to visualize your entire project, from beginning to end—and develop a clear strategy to get from point A to point B. Project plans steer stakeholders in the right direction and keep team members accountable with a common baseline.  

Project plans help you stay agile

Projects are bound by what is traditionally called the “iron triangle” of project management . It means that project managers have to work within the three constraints of scope, resources (project budget and teams), and schedule. You cannot make changes to one without impacting the other two.    

Modern-day project management has shifted to a more agile approach, with a focus on quality. This means that resources and schedules remain unchanged but a fixed number of iterations (flexible scope) helps teams deliver better quality and more value. 

A project plan puts this “agile triangle” in place by mapping out resources, schedules, and the number of iterations — sprints if you’re using a Scrum framework and work in progress (WIP) limits if you’re using the Kanban methodology . 

As Yazdani points out, “Project plans help us strategize a path to project success, allowing us to consider the factors that will impact our project, from stakeholders to budget to schedule delays, and plan how to maximize or mitigate these factors.” 

Project plans provide complete visibility

A project plan, when created with a comprehensive project management software , gives you 360-degree visibility throughout the project lifecycle. 

As a project manager, you need a single source of truth on team members and their project tasks, project scope, project objectives, and project timelines. A detailed project plan gives you this visibility and helps teams stay on track.

screenshot of a Jira Work Management project board

Project plans also help to get everyone involved on the same page, setting clear expectations around what needs to be accomplished, when, and by who. 

“Project plans create a framework for measuring project progress and success,” says Yazdani. “Project plans set clear expectations for…stakeholders by outlining exactly what…will [be accomplished] and when it will be delivered.”

Project plans boost engagement and productivity

A well-written project plan clarifies how each individual team member’s contributions play into the larger scope of the project and align with company goals. When employees see how their work directly impacts organizational growth, it generates buy-in and drives engagement , which is critical to a project’s success. 

“Project plans provide…teams with purpose and direction,” says Yazdani. “Transparent project plans show team members how their individual tasks and responsibilities contribute to the overall success of the project, encouraging engagement and collaboration.”

How To Write A Project Plan in 6 Steps

Writing a project plan requires, well, planning. Ideally, the seeds for a project plan need to be sowed before internal project sign-off begins. Before that sign-off, conduct capacity planning to estimate the resources you will need and if they’re available for the duration of the project. After all, you want to set your teams up for success with realistic end dates, buffer time to recharge or catch up in case of unexpected delays, and deliver quality work without experiencing burnout .

Based on organizational capacity, you can lay down project timelines and map out scope as well as success metrics, outline tasks, and build a feedback loop into your project plan. Follow these project planning steps to create a winning plan:      

1. Establish Project Scope And Metrics

Defining your project scope is essential to protecting your iron, or agile, triangle from crumbling. Too often, projects are hit with scope creep , causing delays, budget overruns, and anxiety.

“Clearly define your project’s scope or overall purpose,” says Yazdani. “Confirm any project parameters or constraints, like budget, resource availability, and timeline,” says Yazdani.

A project purpose statement is a high-level brief that defines the what, who, and why of the project along with how and when the goal will be accomplished. But just as important as defining your project scope and purpose is defining what metrics you’re going to use to track progress.

“Establish how you will measure success,” says Yazdani. “Are there metrics, performance criteria, or quality standards you need to meet?”

Clearly defining what your project is, the project’s overall purpose, and how you’re going to measure success lays the foundation for the rest of your project plan—so make sure you take the time to define each of these elements from the get-go.

2. Identify Key Project Stakeholders 

Get clarity on the team members you need to bring the project to life. In other words, identify the key stakeholders of the project. 

“List individuals or groups who will be impacted by the project,” says Yazdani. 

In addition to identifying who needs to be involved in the project, think about how they’ll need to be involved—and at what level. Use a tool like Confluence to run a virtual session to clarify roles and responsibilities, and find gaps that need to be filled. 

Let’s say you’re managing a cross-functional project to launch a new marketing campaign that includes team members from your marketing, design, and sales departments. 

When identifying your key stakeholders, you might create different lists based on the responsibility or level of involvement with the project:

  • Decision-makers (who will need to provide input at each step of the project)
  • Managers (who will be overseeing employees within their department) 
  • Creative talent (who will be actually creating the project deliverables for the campaign) from each department. 

Give your project plan an edge by using a Confluence template like the one below to outline roles and responsibilities.

confluence template preview for roles and responsibility document

Define roles, discuss responsibilities, and clarify which tasks fall under each teammate’s purview using this Confluence template. 

Getting clarity on who needs to be involved in the project—and how they’re going to be involved—will help guide the rest of the project plan writing process (particularly when it comes to creating and assigning tasks).

3. Outline Deliverables

Now is the time to get granular.

Each project milestone comprises a series of smaller, tangible tasks that your teams need to produce. While a big-picture view keeps teams aligned, you need signposts along the way to guide them on a day-to-day or weekly basis. Create a list of deliverables that will help you achieve the greater vision of the project. 

“What will you create, build, design, produce, accomplish or deliver?” says Yazdani. “Clearly outline your project’s concrete and tangible deliverables or outcomes.” Centralize these deliverables in a Trello board with designated cards for each one, like in the example below, so you keep work moving forward.

trello board that shows tasks organized into status columns

Each card on a board represents tasks and ideas and you can move cards across lists to show progress.

Defining the concrete items you need your project to deliver will help you reverse-engineer the things that need to happen to bring those items to life—which is a must before moving on to the next step.

4. Develop Actionable Tasks

Task management is an important component of any project plan because they help employees see what exactly they need to accomplish. Drill down those deliverables into actionable tasks to assign to your team. 

You can use either Confluence or Jira for different task management needs. If you want to track tasks alongside your work, like action items from a meeting or small team projects, it’s best to use Confluence. But if a project has multiple teams and you need insight into workflows, task history, and reporting, Jira makes it easy.      

“Let your deliverables guide the work of the project,” says Yazdani. “Break down each deliverable into smaller and smaller components until you get to an actionable task.” If a major deliverable is a set of content pieces, the smaller actionable tasks would be to create topic ideas, conduct research, and create outlines for each topic.  

Once you’ve broken down all of your deliverables into manageable, assignable subtasks, analyze how each of those tasks interacts with each other. That way, you can plan, prioritize, assign, and add deadlines accordingly.  

“Highlight any dependencies between tasks, such as tasks that can’t be started until another task is complete,” says Yazdani. “List any resources you will need to accomplish these tasks.”

When a task has multiple assignees, you need to streamline the workflow in your project plan. Say the content pieces you outlined need to be edited or peer-reviewed. A couple of articles may need an interview with a subject matter expert. Lay down a stage-by-stage process of each piece of content and pinpoint when each team member comes into play so you prevent bottlenecks and adjust timeframes.     

5. Assign Tasks And Deadlines

Assign tasks to your team and collaborate with employees to set deadlines for each task. When you involve employees in setting workloads and deadlines , you increase ownership and boost the chances of delivering quality work on time.  

After all, you want to move projects forward at a steady pace, but you also want to make sure your teams stay motivated and engaged. So, when writing your project plan, make sure to “set realistic and achievable deadlines for completing tasks and deliverables,” says Yazdani. “Highlight dates that are inflexible and factor in task dependencies. Add in milestones or checkpoints to monitor progress and celebrate successes .”

project planning essay introduction

Use Jira and Confluence to create tasks that live alongside your project plan or meeting agendas.

Once you map out all of your tasks and deadlines, you should have a clear picture of how and when your project is going to come together—and the initial writing process is just about finished.

But that doesn’t mean your project plan is complete! There’s one more key step to the process.

6. Share, Gather Feedback, And Adjust The Project Plan As Necessary

While steps 1 through 5 may make up your initial writing process, if you want your project plan to be as strong and complete as it can be, it’s important to share it with your team—and get their input on how they think it can be improved.

“Share the plan with your project team and key stakeholders, gathering feedback to make adjustments and improvements,” says Yazdani. 

A tool like Confluence helps knowledge flow freely within teams and departments, leading to better teamwork, higher collaboration, and a shared understanding of priorities. Coworkers can use comments, mentions, notifications, and co-editing capabilities to provide and discuss feedback. 

After you gather your team’s feedback —and make any necessary adjustments based on that feedback—you can consider your project plan complete. Hooray! 

But as your project progresses, things may change or evolve—so it’s important to stay flexible and make changes and adjustments as needed.

“Expect to update your plan as you gather more information, encounter changing requirements and delays, and learn from feedback and mistakes,” says Yazdani. “By using your project plan to guide your activities and measure progress, you’ll be able to refine and improve your plan as you move through the project, tweaking tasks and deadlines as deliverables are developed.”

Download a  template to create your project plan and customize it based on your needs.

Example of a simple project plan 

A project plan doesn’t have to be a complicated spreadsheet with multiple tabs and drop-down menus. It’s best to use a project planning tool like Confluence — or at least a project plan template — to make sure you cover every aspect of the project. A simple project plan includes these elements:

  • Project name, brief summary, and objective.
  • Project players or team members who will drive the project, along with their roles and responsibilities.
  • Key outcomes and due dates.
  • Project elements, ideally divided into must-have, nice-to-have and not-in-scope categories.
  • Milestones, milestone owners, and a project end date.
  • Reference material relevant to the project.

Project plan Confluence template

Best Practices For Writing Effective Project Plans

A project planning process can quickly turn into a mishmash of goals and tasks that end up in chaos but these best practices can give you a framework to create a project plan that leads to success.

Use Other Project Plans For Inspiration

There’s no need to reinvent the wheel for every new project! Instead, look to other successful project plans for inspiration—and use them as a guide when writing the plan for your project.

“Review templates and plans for similar projects, or for other projects within your organization or industry, to get ideas for structuring and drafting your own plan,” says Yazdani.

To get started, use a Trello project management template and customize it for your project plan by creating unique lists and adding cards under each list.

Trello-Project-Management-template

Build your team’s ideal workflow and mark each stage of the project plan as a list, with cards for each task. 

Get Your Team Involved In The Process

You may be in charge of spearheading the project. But that doesn’t mean that you have to—or even that you should—write the project plan alone. 

“Collaborate with your project team and key stakeholders on crafting a project plan,” says Yazdani. “Input into the project plan supports buy-in to project goals and encourages continued engagement throughout the project.”

With Confluence , you can organize project details in a centralized space and build a project plan collaboratively.

Don’t Let Perfect Be The Enemy Of The Good

You may be tempted to write (and rewrite) your project plan until you’ve got every detail mapped out perfectly. But spending too much time trying to get everything “perfect” can actually hold up the project. So don’t let perfect be the enemy of the good—and instead of getting caught up in getting everything perfect from the get-go, stay willing and flexible to adjust your project plan as you move forward.

“Focus on outcomes, not plan perfection,” says Yazdani. “While it would be awesome for the first draft of our plan to require no changes while also inspiring our team and ensuring project success, our goal shouldn’t be a perfect plan. Our goal is a plan that allows us to successfully deliver on project goals. Responsiveness to changing needs and a shifting environment is more important than plan perfection.”

Use the right tools to succeed with your project plan

Writing a project plan, especially if you’re new to the process, can feel overwhelming. But now that you know the exact steps to write one, make sure you have the tools you need to create a strong, cohesive plan from the ground up—and watch your project thrive as a result. 

Atlassian Together can help with project planning and management with a powerful combination of tools that make work flow across teams.

Guide your team to project success with Atlassian Together’s suite of products.

Advice, stories, and expertise about work life today.

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  • What is project planning? (Plus, 7 ste ...

What is project planning? (Plus, 7 steps to write a successful project plan)

Julia Martins contributor headshot

Organize your projects with project plans to keep things on track—before you even start. A project plan houses all the necessary details of your project, such as goals, tasks, scope, deadlines, and deliverables. This shows stakeholders a clear roadmap of your project, ensures you have the resources for it, and holds everyone accountable from the start. In this article, we teach you the seven steps to create your own project plan.

Project plans are essential to keeping your project organized and on track. A great project plan will help you kick off your work with all the necessary pieces—from goals and budgets to milestones and communication plans—in one place. Save yourself time (and a few headaches) by creating a work plan that will make your project a success.

What is a project planning?

Project planning is the second stage in the project management process, following project initiation and preceding project execution. During the project planning stage, the project manager creates a project plan, which maps out project requirements. The project planning phase typically includes setting project goals, designating project resources, and mapping out the project schedule.

What is a project plan?

If you're still unsure about what a project plan is, here's how it differs from other project elements:

Project plan vs. work plan: A project plan and a work plan are the same thing. Different teams or departments might prefer one term or another—but they both ultimately describe the same thing: a list of big-picture action steps you need to take to hit your  project objectives .

Project plan vs. project charter: A project charter is an outline of your project. Mostly, you use project charters to get signoff from key stakeholders before you start. Which means your project charter comes before your project plan. A project charter is an outline of a simple project plan—it should only include your project objectives, scope, and responsibilities. Then, once your charter has been approved, you can create a project plan to provide a more in-depth blueprint of the key elements of your project.

Project plan vs. project scope: Your project scope defines the size and boundaries of your project. As part of your project plan, you should outline and share the scope of your project with all project stakeholders. If you’re ever worried about scope creep , you can refer back to your pre-defined scope within your project plan to get back on track.

Project plan vs. agile project: Agile project management is a framework to help teams break work into iterative, collaborative components . Agile frameworks are often run in conjunction with scrum and sprint methodologies. Like any project, an Agile project team can benefit from having a project plan in place before getting started with their work.

Project plan vs. work breakdown structure: Similar to a project plan, your work breakdown structure (WBS) helps you with project execution. While the project plan focuses on every aspect of your project, the WBS is focused on deliverables—breaking them down into sub-deliverables and project tasks. This helps you visualize the whole project in simple steps. Because it’s a visual format, your WBS is best viewed as a Gantt chart (or timeline), Kanban board , or calendar—especially if you’re using project management software .

Why are project plans important?

Project plans set the stage for the entire project. Without one, you’re missing a critical step in the overall project management process . When you launch into a project without defined goals or objectives, it can lead to disorganized work, frustration, and even scope creep. A clear, written project management plan provides a baseline direction to all stakeholders, while also keeping everyone accountable. It confirms that you have the resources you need for the project before it actually begins.

A project plan also allows you, as the person in charge of leading execution, to forecast any potential challenges you could run into while the project is still in the planning stages. That way, you can ensure the project will be achievable—or course-correct if necessary. According to a study conducted by the  Project Management Institute , there is a strong correlation between project planning and project success—the better your plan, the better your outcome. So, conquering the planning phase also makes for better project efficiency and results.

[Product UI] Brand campaign project plan in Asana, spreadsheet-style list (Lists)

7 steps to write a project plan to keep you on track

To create a clear project management plan, you need a way to track all of your moving parts . No matter what type of project you’re planning, every work plan should have:

Goals and project objectives

Success metrics

Stakeholders and roles

Scope and budget

Milestones , deliverables , and project dependencies

Timeline and schedule

Communication plan.

Not sure what each of these mean or should look like? Let’s dive into the details:

Step 1: Define your goals and objectives

You’re working on this project plan for a reason—likely to get you, your team, or your company to an end goal. But how will you know if you’ve reached that goal if you have no way of measuring success?

Every successful project plan should have a clear, desired outcome. Identifying your goals provides a rationale for your project plan. It also keeps everyone on the same page and focused on the results they want to achieve. Moreover, research shows that employees who know how their work is contributing to company objectives are 2X as motivated . Yet only 26% of employees have that clarity. That’s because most goal-setting happens separate from the actual work. By defining your goals within your work plan, you can connect the work your team is doing directly to the project objectives in real-time.

What's the difference between project goals and project objectives?

In general, your project goals should be higher-level than your project objectives. Your project goals should be SMART goals that help you measure project success and show how your project aligns with business objectives . The purpose of drafting project objectives, on the other hand, is to focus on the actual, specific deliverables you're going to achieve at the end of your project. Your project plan provides the direction your team needs to hit your goals, so you can create a workflow that hits project objectives.

Your project  plan  provides the direction your team needs to hit your goals, by way of your project objectives. By incorporating your goals directly into your planning documentation, you can keep your project’s North Star on hand. When you’re defining your project scope, or outlining your project schedule, check back on your goals to make sure that work is in favor of your main objectives.

Step 2: Set success metrics

Once you’ve defined your goals, make sure they’re measurable by setting key success metrics. While your goal serves as the intended result, you need success metrics to let you know whether or not you’re performing on track to achieve that result. The best way to do that is to set  SMART goals . With SMART goals, you can make sure your success metrics are clear and measurable, so you can look back at the end of your project and easily tell if you hit them or not.

For example, a goal for an event might be to host an annual 3-day conference for SEO professionals on June 22nd. A success metric for that goal might be having at least 1,000 people attend your conference. It’s both clear and measurable.

Step 3: Clarify stakeholders and roles

Running a project usually means getting  collaborators  involved in the execution of it. In your project management plan, outline which team members will be a part of the project and what each person’s role will be. This will help you decide who is responsible for each task (something we’ll get to shortly) and let stakeholders know how you expect them to be involved.

During this process, make sure to define the various roles and responsibilities your stakeholders might have. For example, who is directly responsible for the project’s success? How is your project team structured (i.e. do you have a project manager, a project sponsor , etc.)? Are there any approvers that should be involved before anything is finalized? What cross-functional stakeholders should be included in the project plan? Are there any  risk management factors  you need to include?

Consider using a system, such as a  RACI chart , to help determine who is driving the project forward, who will approve decisions, who will contribute to the project, and who needs to remain informed as the project progresses.

Then, once you’ve outlined all of your roles and stakeholders, make sure to include that documentation in your project plan. Once you finalize your plan, your work plan will become your cross-functional source of truth.

Step 4: Set your budget

Running a project usually costs money. Whether it’s hiring freelancers for content writing or a catering company for an event, you’ll probably be spending some cash.

Since you’ve already defined your goals and stakeholders as part of your project plan, use that information to establish your budget. For example, if this is a cross-functional project involving multiple departments, will the departments be splitting the project cost? If you have a specific goal metric like event attendees or new users, does your proposed budget support that endeavor?

By establishing your project budget during the project planning phase (and before the spending begins), you can get approval, more easily track progress, and make smart, economical decisions during the implementation phase of your project. Knowing your budget beforehand helps you with resource management , ensuring that you stay within the initial financial scope of the project. Planning helps you determine what parts of your project will cost what—leaving no room for surprises later on.

Step 5: Align on milestones, deliverables, and project dependencies

An important part of planning your project is setting milestones, or specific objectives that represent an achievement. Milestones don’t require a start and end date, but hitting one marks a significant accomplishment during your project. They are used to measure progress. For example, let’s say you’re working to develop a  new product for your company . Setting a milestone on your project timeline for when the prototype is finalized will help you measure the progress you’ve made so far.

A project deliverable , on the other hand, is what is actually produced once you meet a milestone. In our product development example, we hit a milestone when we produced the deliverable, which was the prototype. You can also use project dependencies —tasks that you can’t start until others are finished. Dependencies ensure that work only starts once it’s ready. Continuing the example, you can create a project dependency to require approval from the project lead before prototype testing begins.  

If you’re using our free project plan template , you can easily organize your project around deliverables, dependencies, and milestones. That way, everyone on the team has clear visibility into the work within your project scope, and the milestones your team will be working towards.

Step 6: Outline your timeline and schedule

In order to achieve your project goals, you and your stakeholders need clarity on your overall project timeline and schedule. Aligning on the time frame you have can help you better prioritize during strategic planning sessions.

Not all projects will have clear-cut timelines. If you're working on a large project with a few unknown dates, consider creating a  project roadmap  instead of a full-blown project timeline. That way, you can clarify the order of operations of various tasks without necessarily establishing exact dates.

Once you’ve covered the high-level responsibilities, it’s time to focus some energy on the details. In your  work plan template , start by breaking your project into tasks, ensuring no part of the process is skipped. Bigger tasks can even be broken down into smaller subtasks, making them more manageable.

Then, take each task and subtask, and assign it a start date and end date. You’ll begin to visually see everything come together in a  cohesive project timeline . Be sure to add stakeholders, mapping out who is doing what by when.

[Product UI] Brand campaign project in Asana, Gantt chart-style view (Timeline)

Step 7: Share your communication plan

We’ve established that most projects include multiple stakeholders. That means communication styles will vary among them. You have an opportunity to set your expectations up front for this particular project in your project plan. Having a communication plan is essential for making sure everyone understands what’s happening, how the project is progressing, and what’s going on next. And in case a roadblock comes up, you’ll already have a clear communication system in place.

As you’re developing your communication plan, consider the following questions:

How many project-related meetings do you need to have? What are their goals?

How will you manage project status updates ? Where will you share them?

What tool will you use to manage the project and communicate progress and updates?

[inline illustration] Communication plan for brand campaign in Asana (example)

Like the other elements of your project plan, make sure your communication plan is easily accessible within your project plan. Stakeholders and cross-functional collaborators should be able to easily find these guidelines during the planning and execution phases of your project. Using project planning tools or task management software that integrates with apps like Slack and Gmail can ensure all your communication happens in one easily accessible place. 

Example project plan

Next, to help you understand what your project management plan should look like, here are two example plans for marketing and design projects that will guide you during your own project planning.

Project plan example: annual content calendar

Let’s say you’re the Content Lead for your company, and it’s your responsibility to create and deliver on a content marketing calendar for all the content that will be published next year. You know your first step is to build your work plan. Here’s what it might look like:

Goals and success metrics

You establish that your goal for creating and executing against your content calendar is to increase engagement by 10%. Your success metrics are the open rate and click through rate on emails, your company’s social media followers, and how your pieces of content rank on search engines.

Stakeholders and each person’s role

There will be five people involved in this project.

You, Content Lead: Develop and maintain the calendar

Brandon and Jamie, Writers: Provide outlines and copy for each piece of content

Nate, Editor: Edit and give feedback on content

Paula, Producer: Publish the content once it’s written and edited

Your budget for the project plan and a year’s worth of content is $50,000.

Milestones and deliverables

Your first milestone is to finish the content calendar, which shows all topics for the year. The deliverable is a sharable version of the calendar. Both the milestone and the deliverables should be clearly marked on your project schedule.

You’ve determined that your schedule for your content calendar project plan will go as follows:

October 15 - November 1: The research phase to find ideas for topics for content

November 2 - November 30: Establish the topics you’ll write about

December 1 - January 1: Build the calendar

January 1 - December 31: Content will be written by Brandon and Jamie, and edited by Nate, throughout the year

January 16 - December 31: Paula will begin publishing and continue to do so on a rolling basis throughout the year.

You’ll have a kick-off meeting and then monthly update meetings as part of your communication plan. Weekly status updates will be sent on Friday afternoons. All project-related communication will occur within a  project management tool .

How ClassPass manages project plans from start to finish

Kerry Hoffman, Senior Project Manager of Marketing Operations at  ClassPass , oversees all marketing projects undertaken by the creative, growth, and content teams. Here are her top three strategies for managing project plans:

Identify stakeholders up front: No matter the size of the project, it’s critical to know who the stakeholders are and their role in the project so you ensure you involve the right people at each stage. This will also make the review and approval process clear before the team gets to work.

Agree on how you want to communicate about your project: Establish where and when communication should take place for your project to ensure that key information is captured in the right place so everyone stays aligned.

Be adaptable and learn other people’s working styles: Projects don’t always go according to plan, but by implementing proper integration management you can keep projects running smoothly. Also, find out how project members like to work so you take that into account as you create your plan. It will help things run smoother once you begin executing.

Write your next project plan like a pro

Congratulations—you’re officially a work planning pro. With a few steps, a little bit of time, and a whole lot of organization, you’ve successfully written a project plan.

Keep yourself and your team on track, and address challenges early by using project planning software like Asana . Work through each of the steps of your project plan with confidence, and streamline your communications with the team.

Related resources

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Sales and operations planning (S&OP): A project manager’s guide

project planning essay introduction

What is stakeholder analysis and why is it important?

project planning essay introduction

Scope management plan: What is it and how to create one

project planning essay introduction

7 causes of content calendar chaos—and how to solve them

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Blog Marketing

How to Write a Project Management Plan [4 Examples]

By Midori Nediger , Dec 11, 2023

Project Management Plan Blog Header

Have you ever been part of a project that didn’t go as planned?

It doesn’t feel good.

Wasted time, wasted resources. It’s pretty frustrating for everyone involved.

That’s why it’s so important to create a comprehensive project management plan   before your project gets off the ground.

In this guide, we’ll explore how to create and design a successful project management plan.

We’ll also showcase easy-to-customize project plan templates you can create today with our user-friendly drag-and-drop editor. Let’s get started!

  Click to jump ahead:

What is a project management plan?

What are the 5 stages of a project management plan, what are the 7 components of a project management plan, 5 things you need to know before creating a project management plan, how do you write a project plan, the takeaway: project plan best practices.

A project management plan is a formal document that defines how a project is going to be carried out by outlining the scope, goals, budget, timeline and deliverables of a project. Its crucial role lies in ensuring the project stays on course.

You write a project plan  during the project planning stage of the  project life cycle , and it must be approved by stakeholders before a project can move on the execution stage.

If some of these terms are new to you, you can get up to speed with this post on project management terms . 

This means your project plan must be engaging, organized, and thorough enough to gain the support of your stakeholders.

project planning essay introduction

Further Reading : New to project management? Read our blog post on the 4 stages of the project life cycle .

The importance of a project management plan

A well-developed project management plan sets the foundation for a successful project by providing a roadmap that guides the project team toward successful project completion. A good project management plan can ensure that:

  • Project objectives and goals are clearly defined and understood
  • Project scope is effectively managed
  • Resources are allocated efficiently to maximize productivity and minimize waste
  • Risks are identified, assessed and mitigated
  • Project tasks and activities are well-organized and executed in a timely manner.
  • Communication among team members , stakeholders and project sponsors is effective and transparent
  • Changes to the project are properly evaluated, approved and implemented
  • Lessons learned and best practices are documented for future reference and improvement
  • Stakeholders are engaged and satisfied with the project outcomes
  • The project is delivered within the specified timeline, budget and quality standards

The Project Management Institute (PMI) outlines five key stages of the project management plan, which are commonly known as the project management process groups. These stages provide a framework for managing projects effectively. The five stages are as follows:

Initiation: This is the first stage of the project management plan. It involves identifying and defining the project’s purpose, objectives and scope.

Planning: In the planning stage, detailed plans are developed to guide the execution and control of the project. This includes defining project deliverables, developing a project schedule, estimating resources and costs, identifying risks and creating a comprehensive project management plan.

Execution: The execution stage involves putting the project plan into action. Project tasks are performed, resources are allocated and project team members work towards achieving project objectives.

Monitoring and Control: During this stage, project progress is regularly monitored and actual performance is compared against planned performance. Key performance indicators (KPIs) are tracked, and necessary adjustments are made to keep the project on track. This stage involves assessing risks, addressing issues and changes and ensuring that project objectives are being met.

Closure: The closure stage marks the end of the project. It involves finalizing all project activities, completing any remaining deliverables, obtaining client or stakeholder approval,and formally closing out the project. Lessons learned are documented and a project review is conducted to identify areas for improvement in future projects.

It’s important to note that these stages are iterative, and project management is often an ongoing process. Throughout the project lifecycle, project managers may need to revisit and adjust plans based on changing circumstances and new information.

Before you start assembling your own plan, you should be familiar with the main components of a typical project plan .

A project management plan should include the following sections:

  • Executive Summary: A short description of the contents of the report
  • Project Scope & Deliverables: An outline of the boundaries of the project, and a description of how the project will be broken down into measurable deliverables
  • Project Schedule: A high-level view of project tasks and milestones ( Gantt charts are handy for this)
  • Project Resources: The budget, personnel, and other resources required to meet project goals
  • Risk and Issue Management Plan: A list of factors that could derail the project and a plan for how issues will be identified, addressed, and controlled
  • Communication Management Plan: A plan for how team and stakeholder communication will be handled over the course of the project
  • Cost and Quality Management Plan: This section encompasses the project’s budget, cost estimation,and cost control mechanisms. It also includes quality assurance and control measures as well as any testing or verification activities to be performed.

Basically, a project plan should tell stakeholders what needs to get done, how it will get done, and when it will get done.

That said, one size doesn’t fit all. Every project management plan must be tailored to the specific industry and circumstances of the project. You can use a project management app for smoother project planning.

For example, this marketing plan looks client facing. It is tailored to sell the client on the agency:

project planning essay introduction

Whereas this commercial development plan focuses on specific objectives and a detailed timeline:

Light Commercial Development Project Management Plan Template

With those basics out of the way, let’s get into some tips for creating a project management plan that’s as engaging as it is professional.

Further Reading : If you’re looking to create a proposal, read our in-depth business proposal guide. Then try our job proposal templates or business proposal templates .

Before diving into creating a project management plan, it is crucial to have a clear understanding of the project objectives and the expectations of stakeholders involved.

Without a firm grasp of these fundamental elements, your project may face significant challenges or fail to deliver the desired outcomes.

Here are key points to consider when creating a project management plan:

  • Project Objectives: Clearly understand the project objectives and what you want to achieve. Identify the desired outcomes, deliverables and the purpose of the project.
  • Scope of the Project: Determine the boundaries and extent of the project. Define what is included and excluded to ensure clarity and prevent scope creep .
  • Stakeholders: Identify all stakeholders who will be impacted by or have an interest in the project. Understand their needs, expectations and level of involvement.
  • Resources: Assess the resources required to execute the project successfully. This includes human resources, budget, equipment and materials. Determine their availability and allocation.
  • Risks and Constraints: Identify potential risks, uncertainties and constraints that may affect the project. Understand the challenges, limitations and potential obstacles that need to be addressed.

Now that you have these key areas identified, let’s get started with creating your project plan!

To write a successful project plan, follow these 5 steps below to create an effective project plan that serves as a valuable tool for project management:

1. Highlight the key elements of your project plan in an executive summary  

An executive summary is a brief description of the key contents of a project plan .

I t’s usually the first thing stakeholders will read, and it should act like a Cliff’s-notes version of the whole plan.

It might touch on a project’s value proposition, goals, deliverables, and important milestones, but it has to be concise (it is a summary, after all). First, make sure you develop a proof of concept .

In this example, an executive summary can be broken into columns to contrast the existing problem with the project solution:

project planning essay introduction

The two-column format with clear headers helps break up the information, making it extremely easy to read at a glance.

Here’s another example of a project management plan executive summary. This one visually highlights key takeaways with big fonts and helpful icons:

project planning essay introduction

In this case, the highlighted facts and figures are particularly easy to scan (which is sure to make your stakeholders happy).

But your executive summary won’t always be so simple.

For larger projects, your executive summary will be longer and more detailed.

This project management plan template has a text-heavy executive summary, though the bold headers and different background colors keep it from looking overwhelming:

Green Stripes Project Management Plan Template

It’s also a good idea to divide it up into sections, with a dedicated header for each section:

project planning essay introduction

Regardless of how you organize your executive summary, it should give your stakeholders a preview of what’s to come in the rest of the project management plan.

2. Plot your project schedule visually with a Gantt chart

A carefully planned project schedule is key to the success of any project. Without one, your project will likely crumble into a mess of missed deadlines, poor team management, and scope creep.

Luckily, project planning tools like Gantt charts and project timelines make creating your project schedule easy. You can visually plot each project task, add major milestones, then look for any dependencies or conflicts that you haven’t accounted for.

For example, this Gantt chart template outlines high-level project activities over the course of an entire quarter, with tasks color-coded by team:

project planning essay introduction

A high-level roadmap like the one above is probably sufficient for your project management plan. Every team will be able to refer back to this timeline throughout the project to make sure they’re on track.

But before project kickoff, you’ll need to dig in and break down project responsibilities by individual team member, like in this Gantt chart example:

project planning essay introduction

In the later execution and monitoring phases of the project, you’ll thank yourself for creating a detailed visual roadmap that you can track and adjust as things change.

You can also use a project management tool to keep your team organized.

Further Reading:   Our post featuring  Gantt chart examples  and more tips on how to use them for project management.

3. Clarify the structure of your project team with a team org chart

One of the hardest aspects of project planning is assembling a team and aligning them to the project vision.

And aligning your team is all about communication–communicating the project goals, communicating stakeholder requests, communicating the rationale behind big decisions…the list goes on.

This is where good project documentation is crucial! You need to create documents that your team and your stakeholders can access when they have questions or need guidance.

One easy thing to document visually is the structure of your team, with an organizational chart like this one:

project planning essay introduction

In an organizational chart you should include some basic information like team hierarchy and team member contact information. That way your stakeholders have all of the information they need at their fingertips.

But in addition to that, you can indicate the high-level responsibilities of each team member and the channels of communication within the team (so your team knows exactly what they’re accountable for).

Here’s another simple organizational structure template that you can use as a starting point:

project planning essay introduction

Create an organizational chart with our organizational chart maker .

4. Organize project risk factors in a risk breakdown structure

A big part of project planning is identifying the factors that are likely to derail your project, and coming up with plans and process to deal with those factors. This is generally referred to as risk management .

The first step in coming up with a risk management plan is to list all of the factors at play, which is where a risk breakdown structure comes in handy. A risk breakdown structure is a hierarchical representation of project risks, organized by category.

This risk breakdown structure template, for example, shows project risk broken down into technical risk, management risk, and external risk:

project planning essay introduction

Once you’ve constructed your risk breakdown structure, you’ll be ready to do a deep dive into each risk (to assess and plan for any triggers and outcomes).

Streamline your workflow with business process management software .

5. Plan ahead: create project status reports to communicate progress to stakeholders

As I mentioned earlier, communication is fundamental in any project.

But even so, something that’s often overlooked by project managers is a communication management plan–a plan for how the project team is going to communicate with project stakeholders . Too often, project communication defaults to ad-hoc emails or last-minute meetings.

You can avoid this by planning ahead. Start with a project kickoff meeting and include a project status report template as part of your communication plan.

Here’s an example of a simple project status report that you might send to stakeholders on a weekly basis:

project planning essay introduction

This type of report is invaluable for communicating updates on project progress. It shows what you’ve accomplished in a clear, consistent format, which can help flag issues before they arise, build trust with your stakeholders , and makes it easy to reflect on project performance once you’ve reached your goals.

You might also want to include a broader status report for bigger updates on a monthly or quarterly basis, like this one:

project planning essay introduction

The above template allows you to inform stakeholders of more major updates like new budget requirements, revised completion dates, and project performance ratings.

You can even include visualization of up-to-date project milestones, like this example below:

project planning essay introduction

Want more tips on creating visuals to enhance your communications? Read our visual communication guide for businesses . 

4 Project management plan examples

A project management plan is probably the most important deliverable your stakeholders will receive from you (besides the project itself).

It holds all of the information that stakeholders will use to determine whether your project moves forward or gets kicked to the curb.

That’s why it’s a good idea to start with a project management plan template. Using a template can help you organize your information logically and ensure it’s engaging enough to hold your stakeholders’ attention.

Construction bid proposal template

Your construction bid proposal is probably competing against several other bidders. So, it’s important to get it right.

Start with a meticulous project overview, like in the second page of this template:

project planning essay introduction

Though you may think this project will be similar to others you’ve done in the past, it’s important to nail the details.

This will also help you understand the scope of work so you can estimate costs properly and arrive at a quote that’s neither too high or low. Ontario Construction News has great advice on this process.

Simple project management plan template

This simple project management plan template that clearly lays out all of the information your stakeholders will need:

project planning essay introduction

Simple project management communication plan template

A key part of project management is making sure everyone’s in the loop. A project communication plan ensures everyone knows how, where, who and when the team will communicate during the course of the project. Also construction scheduling is a critical aspect of the project management plan as it helps to ensure that all necessary tasks are completed within the allocated time frame and budget.

The key is to figure out what kind of communications is valuable to stakeholders and what is simply overwhelming and won’t lead to better decisions.

This template clearly outlines all of these factors to help manage expectations and eliminate confusion about what will get communicated and when:

Simple Project Management Communication Plan Template

Commercial development project plan template

The below project management plan template is simple and minimal, but still uses a unique layout and simple visuals to create an easy-to-read, scannable project overview.

This template is perfect for building or construction management , or any technical projects:

Nordic Commercial Development Project Plan Template

When picking a project plan template, look for one that’s flexible enough to accommodate any changes your stakeholders might request before they’ll approve the project. You never know what might change in the early planning stages of the project! You can also use project management tools to help you with your planning!

  • Use headers, columns, and highlights to make your executive summary easy to read
  • Plot your project schedule with a Gantt chart (with tasks color-coded by department or team member)
  • Use visuals like organizational charts and risk breakdown structures to communicate across your team and with stakeholders
  • Pick a flexible template that you can update to align with stakeholder requests
  • Contact sales
  • Start free trial

Project Planning: How to Make a Project Plan

This guide is brought to you by projectmanager, the project planning software trusted by 35,000+ users worldwide. make a project plan in minutes.

Project plan on a Gantt chart

What Is a Project Plan?

How to create a project plan, project planning phase, what is project planning software, benefits of online project planning software, must-have project planning software features, project planning terms, project planning steps, how to create a project plan with projectmanager, what is the purpose of a project management plan, the elements of a project plan, how long does the project planning phase take, techniques for the project planning process, how to manage your project plan.

A project plan is a series of formal documents that define the execution and control stages of a project. The plan includes considerations for risk management, resource management and communications, while also addressing scope, cost and schedule baselines. Project planning software is used by project managers to ensure that their plans are thorough and robust.

ProjectManager allows you to make detailed project plans with online Gantt charts that schedule task dependencies, resource hours, labor costs, milestones and more. Plus, your team can execute the plan in any of our five project views, while you track progress along the way with dashboards. Start today for free.

ProjectManager's Gantt charts are the perfect project planning tool

The project plan, also called project management plan, answers the who, what, where, why, how and when of the project—it’s more than a Gantt chart with tasks and due dates. The purpose of a project plan is to guide the execution and control project phases.

As mentioned above, a project plan consists of the following documents:

  • Project Charter : Provides a general overview of the project. It describes the project’s reasons, goals, objectives, constraints, stakeholders, among other aspects.
  • Statement of Work : A statement of work (SOW) defines the project’s scope, schedule, deliverables, milestones, and tasks.
  • Work Breakdown Structure : Breaks down the project scope into the project phases, subprojects, deliverables, and work packages that lead to your final deliverable.
  • Project Plan : The project plan document is divided in sections to cover the following: scope management, quality management, risk assessment, resource management, stakeholder management, schedule management and the change management plan.

This guide aims to give you all the information and resources you need to create a project plan and get it approved by your customers and stakeholders. Let’s start with the basics of writing a project plan.

project planning essay introduction

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Project Plan Template

Use this free Project Plan Template for Word to manage your projects better.

Your project plan is essential to the success of any project. Without one, your project may be susceptible to common project management issues such as missed deadlines, scope creep and cost overrun. While writing a project plan is somewhat labor intensive up front, the effort will pay dividends throughout the project life cycle.

The basic outline of any project plan can be summarized in these five steps:

  • Define your project’s stakeholders, scope, quality baseline, deliverables, milestones, success criteria and requirements. Create a project charter, work breakdown structure (WBS) and a statement of work (SOW) .
  • Identify risks and assign deliverables to your team members, who will perform the tasks required and monitor the risks associated with them.
  • Organize your project team (customers, stakeholders, teams, ad hoc members, and so on), and define their roles and responsibilities.
  • List the necessary project resources , such as personnel, equipment, salaries, and materials, then estimate their cost.
  • Develop change management procedures and forms.
  • Create a communication plan , schedule, budget and other guiding documents for the project.

Each of the steps to write a project plan explained above correspond to the 5 project phases, which we will outline in the next section.

What Are the 5 Phases of the Project Life Cycle?

Any project , whether big or small, has the potential to be very complex. It’s much easier to break down all the necessary inclusions for a project plan by viewing your project in terms of phases. The Project Management Institute , within the Project Management Book of Knowledge (PMBOK), have identified the following 5 phases of a project:

  • Initiation: The start of a project, in which goals and objectives are defined through a business case and the practicality of the project is determined by a feasibility study.
  • Planning: During the project planning phase, the scope of the project is defined by a work breakdown structure (WBS) and the project methodology to manage the project is decided on. Costs, quality and resources are estimated, and a project schedule with milestones and task dependencies is identified. The main deliverable of this phase is your project plan.
  • Execution: The project deliverables are completed during this phase. Usually, this phase begins with a kick-off meeting and is followed by regular team meetings and status reports while the project is being worked on.
  • Monitoring & Controlling: This phase is performed in tandem with the project execution phase. Progress and performance metrics are measured to keep progress on the project aligned with the project plan.
  • Closure: The project is completed when the stakeholder receives the final deliverable. Resources are released, contracts are signed off on and, ideally, there will be an evaluation of the successes and failures.

Free Project Plan Template

Address all aspects of your project plan with this free project plan template for Word . This in-depth template will guide you through every phase of the project, as well as all the elements you need to outline for a proper document. Download your template today.

free project plan template

Now that we’ve learned how to make a project plan, and identified the stages of the project management life cycle, we need to emphasize on the importance of the project planning phase.

The project planning process is critical for any kind of project because this is where you create all the documents that will guide how you’ll execute your project plan and how you’ll control risks and any issues that might occur. These documents, which are part of the project management plan, cover all the details of your project without exception.

There are project plan templates out there that can help you organize your tasks and begin the project planning process—but we here at ProjectManager recommend the use of project planning software. The feature set is far more robust and integrated with every project phase compared to an Excel project plan template, and is a great way to ensure your actual progress stays aligned with your planned progress.

Once you write a project plan, it’s time for implementation . Watch the video below to see how project planning software helps organize a project’s tasks, resources and costs.

Project management training video (kkuo0lgcxf)

Project planning tools has become an invaluable tool for project managers in recent years, as it provides them the ability to maintain and automate the components we outlined above. Project planning software is a great tool to facilitate project management processes such as schedule development, team management, cost estimation, resource allocation and risk monitoring.

Beyond that, planning software also allows managers to monitor and track their plan as it moves through the execution phase of the project. These features include dashboards, for a high-level view of the project’s progress and performance, and in-depth reports that can be used to communicate with stakeholders.

Project planning software comes in all different sizes and shapes. There are some that focus on a single aspect, and others that offer a suite of planning features that can be used in each one of the project planning steps. What’s right for your project depends on your specific needs, but in general terms, project planning software is a much more powerful tool than project planning templates .

Related: 20 Must-Have Project Management Excel Templates

Online project planning software is highly flexible and adaptable to your team’s style of work. It has features that are designed to assist you throughout your project planning process.

Before the rise of planning software, project managers would typically have to keep up with a disjointed collection of documents, excel spreadsheets and so on. Savvy managers, however, make use of the project management tools available to them to automate what they can, and streamline what they can’t.

Some of the time-saving benefits of project planning software include the following.

  • Organize, prioritize and assign tasks
  • Plan and schedule milestones and task dependencies
  • Monitor progress, costs and resources
  • Collaborate with team
  • Share project plans with team and stakeholders
  • Generate reports on plans

Interactive Gantt icon

Gantt Charts for Superior Planning

A Gantt chart is the most essential tool for the project planning process. Organize tasks, add their duration and they automatically populate a project timeline . Set milestones to break the larger project into manageable phases, and link task dependencies to avoid bottlenecks later in the project.

A zoomed in screenshot of ProjectManager.com’s gantt chart

Get More Than a To-Do List

When planning a project, you need more than a to-do list. Seek out a planning software with a task list feature that lets you set priority levels, filters and collaborate. It’s a big plus if you can also make personal task lists that are private to manage your own work.

A zoomed in screenshot of ProjectManager.com’s task list view

Use Kanban for Workflows

Workflows ensure proper execution of your plan, and no feature does this better than kanban boards. Customize boards to match your workflow and drag and drop cards as teams get their work done. See what work needs to be done and keep the focus on productivity with this feature.

A zoomed in screenshot of ProjectManager.com’s kanban view

Be Able to Track Progress

A dashboard can keep your project plan on track. Try and find a dashboard that’s synced with your planning tools, so everything updates automatically. It will make reporting easier too.

A zoomed in screenshot of ProjectManager.com’s dashboard view

Get Transparency Into Teams

For a plan to go smoothly, you have to know what your team is working on. Find a way to balance your team’s availability with the project schedule. Workload features that map out resource allocation and holidays can be a big help here.

A zoomed in screenshot of ProjectManager.com’s workload view

Be Able to Manage Multiple Projects

Rarely do you need to only focus on one project at a time. Give yourself the flexibility to manage multiple projects at once in the same tool. A roadmap feature that maps all of your projects on one timeline can be a lifesaver.

A zoomed in screenshot of ProjectManager.com’s Overview Projects tab

Before we dive into how to create a project plan, it helps to be familiar with some of the terms that you’ll run across. Here is a list of general terms you’ll encounter in this guide.

  • Deliverable: The results of a project, such as a product, service, report, etc.
  • Stakeholder: Anyone with a vested interest in the project—project manager, project sponsor, team members, customers, etc.
  • Tasks: Small jobs that lead to the final deliverable.
  • Milestone: The end of one project phase, and the beginning of the next.
  • Resources: Anything you need to complete the project, such as personnel, supplies, materials, tools, people and more.
  • Budget: Estimate of total cost related to completing a project.
  • Tracking & Monitoring: Collecting project data, and making sure it reflects the results you planned for.

The project planning process is critical for the success of your project, and as a project manager, you have to think about all the elements that make up your project management plan such as work, time, resources and risks.

Now, we’re going to take you through the main project planning steps :

  • Outline the business case
  • Meet with key stakeholders
  • Define project scope
  • Assemble a project team
  • Determine a project budget
  • Set project goals & objectives
  • Outline project deliverables
  • Create a project schedule
  • Assign tasks to your team members
  • Do a risk analysis
  • Create your project plan
  • Report your progress

By following these project planning steps, you’ll clarify what you need to achieve, work out the processes you need to get there and develop an action plan for how you are going to take this project plan outline forward.

1. Outline the Business Case

If you have a project, there’s a reason for it—that’s your business case . The business case outlines reasons why the project is being initiated, its benefits and the return on investment. If there’s a problem that is being solved, then that problem is outlined here. The business case will be presented to those who make decisions at your organization, explaining what has to be done, and how, along with a feasibility study to assess the practicality of the project. If approved, you have a project.

2. Meet with Key Stakeholders

Every project has stakeholders , those who have a vested interest in the project. From the ones who profit from it, to the project team members who are responsible for its success. Therefore, any project manager must identify who these key stakeholders are during the project planning process, from customers to regulators. Meeting with them is crucial to get a better picture of what the project management plan should include and what is expected from the final deliverable.

3. Define Project Scope

It refers to the work required to accomplish the project objectives and generate the required deliverables. The project scope should be defined and organized by a work breakdown structure (WBS). Therefore, the project scope includes what you must do in the project (deliverables, sub deliverables, work packages, action items ), but also what is nonessential. The latter is important for the project plan, because knowing what isn’t high priority helps to avoid scope creep ; that is, using valuable resources for something that isn’t key to your project’s success.

4. Assemble a Project Team

You’ll need a capable project team to help you create your project plan and execute it successfully. It’s advisable to gather a diverse group of experienced professionals to build a multi-disciplinary team that sees your project management plan from different perspectives.

5. Determine a Project Budget

Once you define your project scope, you’ll have a task list that must be completed to deliver your project successfully. To do so, you’ll need resources such as equipment, materials, human capital, and of course, money. Your project budget will pay for all this. The first step to create a project budget is to estimate the costs associated with each task. Once you have those estimated costs, you can establish a cost baseline , which is the base for your project budget.

6. Set Project Goals & Objectives

Goals and objectives are different things when it comes to planning a project. Goals are the results you want to achieve, and are usually broad. Objectives , on the other hand, are more specific; measurable actions that must be taken to reach your goal. When creating a project plan, the goals and objectives naturally spring from the business case, but in this stage, you go into further detail. In a sense, you’re fine-tuning the goals set forth in the business case and creating tasks that are clearly defined. These goals and objectives are collected in a project charter , which you’ll use throughout the project life cycle.

7. Outline Project Deliverables

A project can have numerous deliverables. A deliverable can be a good, service or result that is needed to complete a task, process, phase, subproject or project. For example, the final deliverable is the reason for the project, and once this deliverable is produced, the project is completed. As defined in the project scope, a project consists of subprojects, phases, work packages, activities and tasks, and each of these components can have a deliverable. The first thing to do is determine what the final deliverable is, and how you will know that the quality meets your stakeholder’s expectations. As for the other deliverables in the project, they must also be identified and someone on the team must be accountable for their successful completion.

8. Create a Project Schedule

The project schedule is what everything hangs on. From your tasks to your budget , it’s all defined by time. Schedules are made up by collecting all the tasks needed to reach your final deliverable, and setting them on a project timeline that ends at your deadline. This can make for an unruly job ahead, which is why schedules are broken into phases, indicated by milestones , which mark the end of one project phase and the beginning of the next.

9. Assign Tasks to Your Team Members

The plan is set, but it still exists in the abstract until you take the tasks on your schedule and begin assigning them out to your team members. Their roles and responsibilities must be clearly defined, so they know what to do. Then, when you assign them tasks from your plan, they should be clear, with directions and any related documentation they will need to execute the tasks.

10. Do a Risk Analysis

Every project has some level of risk . There are several types of risk such as scope risk, technical risks and schedule risk, among others. Even if your project plan is thorough, internal and external factors can impact your project’s time, cost and scope (triple constraint). Therefore, you need to regard your planning as flexible. There are many ways to prepare for risk, such as developing a change management plan, but for now, the most important thing to do is to track your progress throughout the execution phase by using project status reports and/or project planning software to monitor risk.

11. Create your Project Plan

As discussed above, a project management plan is a document that’s made of several elements. Before we get into a detailed explanation of each of them, it’s important to understand that you should include them all to have a solid project plan. The components that you’ll need might vary depending on your project, but in general terms, you’ll need these main documents to create your project management plan:

  • Project charter
  • Project schedule
  • Project budget
  • Project scope statement
  • Risk management plan
  • Change management plan
  • Cost management plan
  • Resource management plan
  • Stakeholder management plan

12. Report Your Progress

Your ultimate goal is to ensure a successful project for your stakeholders. They’re invested, and will not be satisfied twiddling their thumbs without looking at project status reports to track progress. By constructing a work breakdown structure (WBS) during the project planning phase you can break down the project for them so that they understand how your project plan will be executed. Keeping stakeholders informed is important to manage their expectations and ensure that they’re satisfied. Having regular planning meetings where you present progress reports are a great way to show them that everything is moving forward as planned and to field any questions or concerns they might have. Your stakeholder management plan will specify how you’ll engage stakeholders in the project.

Project planning software is a tool that helps to plan, organize and manage the schedule and resources needed to complete a project. ProjectManager is an award-winning project management software that organizes projects from planning to completion. Sign up for a free 30-day trial and follow along to build a thorough project plan that covers every detail.

1. List Your Tasks for the Plan

Tasks are the building blocks of any project and the start of any plan is identifying all the tasks that lead to your final deliverable.

Open the tool to add your tasks on the Gantt chart or one of the other multiple project views. You can import a task list from any spreadsheet or use one of our templates to get started.

ProjectManager's task list

2. Add Duration and Costs to Tasks

Every task has an estimated duration, which is the time it will take to complete it. They will also require a certain amount of funding, which needs to be collected to formulate your plan.

Add the start and end dates for each task in the Gantt and they populate a project timeline, so you can see the whole project laid out in one place. There’s also a column for task costs.

ProjectManager's task list showing a manufacturing project plan

3. Link Dependent Tasks

Tasks are not always separate from one another. Often one cannot start or stop until another has started or stopped. That’s called a task dependency and needs to be noted in your plan.

Link dependent tasks by dragging one to the other. A dotted line indicates that they’re linked, so you stay aware of the fact and can avoid bottlenecks later in the project.

4. Set Milestones & Baseline

A milestone indicates the end of one phase and the beginning of another, which helps with tracking and morale. The baseline sets your plan so you can compare it to actual progress.

There is a filter on the Gantt that automatically sets the baseline, so you can use it to track your actual progress against the plan. The baseline can also be locked with a click.

5. Onboard Team & Assign

Getting the team and the tool together is how a project plan becomes actualized. The easier and seamless this transition, the faster you’ll get to work on the project.

Invite your team from the software and it generates an email with a link. Once they follow that link, they’re in and have access to the tools they need to manage their tasks.

ProjectManager's Gantt showing a construction project plan task assignments

6. Monitor Progress & Report to Stakeholders

Keeping track of your progress and then updating stakeholders is both how you stay on track and manage your stakeholders’ expectations.

See progress as it happens on our real-time dashboard, which calculates data and displays it over six project metrics. Reports can be filtered and shared for a deep dive into those numbers.

ProjectManager’s dashboard view, which shows six key metrics on a project

7. Adjust Plan As Needed

No plan remains the same throughout a project. Things happen and changes are demanded. Therefore, being able to edit your plan easily is key to the project planning process.

Edit your plan on the Gantt by a simple drag and drop. Move the old date to the new date and not only is that task fixed, but any impacted tasks are also updated automatically.

ProjectManager is an award-winning software that helps managers plan and helps teams get organized. Gantt charts control all aspects of your project plan from scheduling to assigning tasks and even monitoring progress. Multiple project views provide transparency into workflow and give everyone the tools they need to be at their best.

Ready to make your plan? Try ProjectManager today with this free 30-day trial.

The project manager is responsible for producing the project plan, and while you can’t make up all the content yourself, you’ll be the one banging the keys to type it all out. Use templates where you can to save time. Download our free project plan template and write your plan in double-quick time!

The purpose of a project management plan is to serve as a guide for the execution and control phases. The project plan provides all the information necessary for the execution phase such as the project’s goals, objectives, scope of work, milestones, risks and resources. Then, this information helps project managers monitor and control the progress of the project.

We plan at the beginning to save time later. A good project plan means that you don’t have to worry about whether the project participants are going to be available on the right dates—because you’ve planned for them to be. You don’t have to worry about how to pay those invoices—you’ve planned your financial process. You don’t have to worry about whether everyone agrees on what a quality outcome looks like—you’ve already planned what quality measures you are going to use.

A good project plan sets out the processes that everyone is expected to follow, so it avoids a lot of headaches later. For example, if you specify that estimates are going to be worked out by subject matter experts based on their judgement, and that’s approved, later no one can complain that they wanted you to use a different estimating technique. They’ve known the deal since the start.

Project plans are also really helpful for monitoring progress. You can go back to them and check what you said you were going to do and how, comparing it to what you are actually doing. This gives you a good reality check and enables you to change course if you need to, bringing the project back on track.

Tools like dashboards can help you make sure that your project is proceeding according to plan. ProjectManager has a real-time dashboard that updates automatically whenever tasks are updated.

The project planning process already discussed only scratches the surface of what is a deep well of practices created to control your project. They start with dialogue — speaking to stakeholders, teams, et al.

The deliverable for your planning phase is a document called the project plan. A Guide to the Project Management Body of Knowledge (PMBOK Guide) – Fifth Edition says that the project plan is made up of lots of subsidiary plans. These include:

  • A project scope statement to define all the tasks and deliverables that are needed to complete the project
  • A risk management plan for dealing with project risk including the processes for logging and tracking risks
  • A change management plan to manage any changes that will be made to the project plan
  • A cost management plan for managing costs and the budgeting elements of the project including any procurements or supplier engagements you might have
  • A resource management plan for managing the material resources such as equipment and the human resources on the team both in terms of availability and skills
  • A stakeholder management plan setting out who is going to receive messages about the project, when and in what format
  • A quality plan that specifies the quality targets for the project

That’s a lot of documentation.

In reality, it’s rare that you’ll produce these as individual documents. What you need is a project plan that talks about the important elements of each of these. There’s no point creating a big document that sets out exactly how your business works anyway. If you already have a structured risk management process , then don’t waste time writing it all down again in your project plan.

Your project management plan needs to include enough information to make sure that you know exactly what processes and procedures need to be followed and who needs to be involved. Get your project plan approved by your stakeholders, your project sponsor and your team so there are no surprises later. As explained above, project planning charts and techniques such as Gantt charts, CPM, WBS or PERT can help you create your project plan.

This is hard to answer. It’s going to take longer to plan the moon landing than a new dating app.

The best way to estimate how long your project planning phase will take is to look at similar projects that have happened before, and see how long it took them to plan. Talk to the project manager as well, if you can, because they’ll have a view on whether that length of time was enough or not!

It’s easy to see how long other projects took if you have a project management tool that archives your old project schedules and makes the data available to everyone who needs it. You can then search for similar projects and study their schedules in detail.

A project plan is all about working out what to do and how to do it, so you need to get a lot of people involved. There are several good tools and project planning techniques for getting information from other people including:

  • One-to-one meetings or interviews
  • Surveys or customer focus groups to gather and validate requirements.

You should also arm yourself with a task management tool , like a list or a kanban board. They are incredibly useful for noting down important things that should be in your project plan. Kanban board software can help structure your plan by writing down the key headings and then moving them around as required until you have a flow that looks right.

ProjectManager's Kanban board showing the tasks of a marketing project plan

Finally, you’ll need an online project management system to store your project management plan in. Make sure that everyone in the team can access the latest version of the project plan.

Your project plan is not a document written in stone. You should be referring back to it and making changes to it as often as you need to. Parts of it, like your project schedule, will change almost daily. Other parts, like your procurement plans and cost management processes, won’t change at all during the life of your project.

The important thing to remember is that if your project management plan isn’t working for you, think about what you can do to change it. It’s there to guide your project management, not restrict you from doing the right thing. If you need to review how you manage work and project resources, then go back and review it. Make the changes you need, get the plan approved again and share it with the team.

How To Make a Project Plan When You Don’t Have All the Answers

Yes, this happens–most of the time! It’s rare to have all the information at the beginning of a project. Most managers want you to dive in and get started, but you might not have the luxury of knowing all the details.

That’s OK; we have techniques to help deal with uncertainty.

First is the project assumption. You use these to put caveats on your plan and to document the things that you assume to be true at this point in time. For example:

  • We assume that the resources will be available.
  • We assume that the required funding is available.
  • We assume that the colors requested will be in line with the company brand and that Marketing sign off is not required.

You get the picture. Then, if the design team comes back and says that they want the product to be a totally new palette of colors and that Marketing has to approve that, you are justified in saying that you’ll have to change the timescales on the schedule to make that possible.

You planned based on an assumption (that everyone agreed to, because you got the document approved) and that assumption turned out not to be true.

Next Steps for Project Planning

The most important thing to remember is that you shouldn’t rush the project planning process. Done properly, project planning takes time. And it’s worth doing it properly because if you don’t, we guarantee that you will hit problems later on as people won’t understand what they are supposed to do and why.

Great planning sets you up for success. It gives you the confidence of knowing that you’ve got all your processes, tools and systems in place to deliver the perfect result.

Now that you’ve learned all about project planning, it’s time to take action. Sign up for a free 30-day trial of ProjectManager and start planning your project today!

Start My Free Trial

Project Planning Resources

  • Best Project Planner Tools: Apps, Software & Templates
  • Best Project Planning Software of 2024 (Free & Paid)
  • 25 of the Best Planning Quotes
  • 3 Best Planner Apps for Mac in 2024
  • 3 Best Project Management Charts for Project Planning
  • Project Management Trends
  • How to Create a Project Roadmap (Example Included)
  • What Is Aggregate Planning? Strategies & Tips
  • What Is Rolling Wave Planning?
  • How to Create a Project Execution Plan (PEP) – Free Template Included
  • Sample Project Plan For Your Next Project
  • Operational Planning: How to Make an Operations Plan
  • Project Planning Software
  • Gantt Chart Software
  • Project Scheduling Software
  • Work Breakdown Structure Software
  • Project Timeline Software
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  • Project Proposal Template
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  • Project Timeline Template
  • Implementation Plan Template
  • Work Plan Template
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How to Create a Winning Project Plan

By Kate Eby | May 25, 2022

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Creating a project plan can be overwhelming, but that doesn’t always have to be the case. We provide the basics steps for how to write a project plan.

In this article, you’ll learn how to write a project plan . You’ll find helpful tips and a downloadable template starter kit so that you don’t have to worry about formatting and can hit the ground running.

What Is a Project Plan?

A project plan is a document that outlines what’s needed to complete a project. This can cover a project scope overview, a budget breakdown, a detailed schedule of deliverables, and a rundown  of potential risks and stakeholders.

A project plan contains much of the same information as a project charter, but includes finalized details and a more specific schedule and budget. Think of a project charter  as the blueprint for your project plan; the charter lays out your intent before the project begins. A project plan maps out the processes necessary to complete it. Your project plan should always be up to date and serve as a source of truth for a project’s status.

How to Write a Project Plan

Writing a project plan starts with finalizing your project information. Create an overview and a scope statement, determine a deliverables schedule, and define a budget. Include a risk management strategy, a communication plan, and any other documents your project needs.

Project planning is fundamentally about balancing the goals, schedule, and costs in a way that demonstrates that you can control the project’s scope. You may consider adopting the use of project planning templates to maintain consistency between projects and build on them over time. 

A project plan also includes all the supporting documents that walk your stakeholders, clients, and team through the project.

1. Write a Project Overview

The overview is a short introduction to the project, not exceeding a page or so in length. Summarize the high-level details, covering project goals, deliverables, success measurements, and dependencies. Include the project’s sponsors and their titles, and name the project. 

Add links to project portals or dashboards to give stakeholders a place to conveniently check on status and to access more detailed documents in the project plan.

Project Overview Statement Template

Download Project Overview Statement Template Microsoft Word | Adobe PDF

Use this template to provide a high-level summary of a project’s goals, scope, risks, schedule, budget, and success metrics. Add links to your company’s risk management plan , a detailed budget, and your project schedule. This template is fully customizable, so you can add or remove text to include only the information you need.

2. Define the Project’s Scope

Outlining your project’s scope is important for controlling scope creep . Define the project’s deliverables and goals. It is just as crucial to highlight what is within a project’s scope as what is outside of it. 

A project’s scope may shift, but consider the changes against the project as a whole and update them in the project plan when approved.

3. Create a Project Schedule

The project schedule should be visual and easy to read, showing how each task contributes to the project’s main goal. Note the people and resources needed for each task and subtask, how long each will take, and the dependencies between them. 

Depending on your project management strategy, you might consider using Gantt charts , Kanban boards , or shared calendars to create the schedule. Whatever you choose, ensure that your project status is updated on the schedule and that tasks are marked when started, completed, or falling behind.

Leave room in your schedule for roadblocks, emergencies, and tasks that may take more time. Consult with your team about how long each task has required in the past and use their feedback to inform the schedule. Create the schedule based on how long the work takes, not how long you wish it would take.

Project Schedule Template

Download Project Schedule Template Microsoft Excel | Google Sheets | Smartsheet

Use this customizable project schedule template to create a visual map of your project’s tasks and phases. The template will use any dates you add to the matrix to create a Gantt chart. You also have space for project notes.

4. Finalize the Project Budget

Your project plan should have the approved spending plan or time-phased budget that lists all costs by time period. Make sure to itemize the budget and keep it as close to reality as possible. Include room in the budget for unforeseen and emergency expenditures, and account for any additional resources you may need. Plan to update it immediately when emergencies arise or when tasks cost more. It is important to know ahead of time what kind of costs need executive approval and to make a plan to get that approval ahead of time.

Project Budget Template

Download Project Budget Template Microsoft Excel | Google Sheets

Use this customizable project budget template to create a detailed, line-item budget for the project. Add labor and materials rates or the fixed cost for each task in your project. The template will automatically calculate the costs and compare your actual budget to your estimates, so it’s easy to tell if you’re going over.

5. Identify a Risk Management Strategy

Make a list of the specific risks your project faces, and outline a strategy to manage them . If your company already has a general risk management plan in place, it may not be necessary to reproduce it in your project plan as long as you highlight the individual risks that apply to your project. Talk to other project managers and your team about the obstacles they faced, and ask for tips for addressing similar challenges.

6. Write a Communication Plan

Create a communication plan to establish how and when you’ll share updates with stakeholders. The plan will list your project’s key stakeholders and team members, as well as their contact information and when they should receive project updates. You can use this document to outline the kinds of updates each stakeholder wishes to receive, and map out a schedule for planned meetings and reports.

Project Communication Plan Template

Download Project Communication Plan Template Microsoft Word | Adobe PDF | Google Docs

Download this project communication plan template to document your key stakeholders’ contact details and their preferred contact style and frequency. Input your communication goals and customize the plan to include scheduled meetings, progress reports, and status reports.

7. Finalize All Documents and Get Sponsor Approval

The final project plan should include all of the information above and any additional documents that might be relevant to your particular project. 

Additional elements you might include in a project plan include the following:

  • A link to your project charter
  • A quality assurance plan
  • Your work breakdown structure
  • Your project management methodology or framework
  • Links and access to necessary permits and certifications

Present the final plan to your sponsor and get their approval. If they request any changes, take this opportunity to make them.

8. Save and Share Your Plan

Once you’ve approved your project plan, save it in a centralized, easily accessible location, and share it with project stakeholders and your team. Ensure that all schedule and budget documents are updated regularly so that the project plan always accurately reflects your project’s status. Any critical changes to the plan itself should only be adjusted through the approved change control and management process.

Tips for Writing a Good Project Plan

Writing a good project plan begins with good organization. Use templates and software to keep your plan up to date and accessible. 

Follow these tips for writing a good project plan:

  • Write Clearly: Don’t complicate the plan with details that your audience already knows, such as your organization’s existing risk management or change control policies . Provide the information that your readers need to know about the specific project, not the entire company.
  • Use Formatting and Be Specific: Some people will skim the plan, while others will pore over every detail. To make it consumable for all, use visual charts for schedules and budgets, bullet points for lists, and bold fonts to highlight important details. The skimmers will get the high-level information they need, and the detail-oriented will be able to drill down into the information they want.
  • Keep It Updated: Even though the project plan contains a series of documents, don’t let it become something that stakeholders ignore or forget because it no longer has relevant information. Use an updated project plan to maintain support and enthusiasm for the work ahead. 
  • Use Your Project Charter: The project charter is the basis for your project plan. A detailed project charter includes similar information. Build off of the speculative schedules and budgets you already created.
  • Use Templates and Software: Using project plan templates for your project plan documents is a great way to ensure consistency between teams and projects. Many project management software solutions also provide methods for creating, organizing, and sharing project plan information as well.
  • Involve Your Team: Make sure to talk with your team before the project starts. They are the people who ensure the project succeeds, so get their input and buy-in during the planning process. They will likely have insight that you do not, and they will ask questions that will surface important details. Involving your team in the planning process also builds trust, as they feel closer to the project and more invested in its success.

Project Plan Starter Kit

Project plan starter kit

Download Project Plan Starter Kit

We’ve collected the templates above to create a project plan starter kit that makes it easy to write your own project plan. In this kit, you’ll find customizable templates to create a project overview, a project budget, a detailed schedule, and a communication plan. Together, these documents form the foundation of a solid project plan and will help get your project off the ground.

Use Smartsheet Project Management Tools to Create and Implement Your Project Plan

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

Project Planning and Management

Introduction, what should be included in the detailing project plan, two reasons why scheduling resources is a vital task, the importance of project work outsourcing.

Project planning is the foundation of any project work success. Managers need to understand all the steps in the project planning process. There are several approaches to project planning but a few are universally acceptable as vital in project planning. This essay seeks to address the topic of detailing project plan.

1. Creation of the work breakdown structure and task list

This is the starting point in detailing the project plan. The work breakdown structure refers to a hierarchical list of the milestones, tasks and phases of the entire project. It is a vital step in detailing project plan because it determines the scope of the project which in turn determines the project’s budget and timeline. The project designer should list the main components of the project which are a summary of the entire project tasks. The next assignment is to list the minor pieces under every major piece (Richman, 2006, p. 73).

2. Out dent or indent tasks to finalize work breakdown structure

This process helps in summarizing the project phases and tasks. This is usually after entering the main tasks in the task name field. The project designer uses the out dent and indent buttons in formatting the plan to the correct levels. Indentation shows the difference between the subtasks from the major phases of the project plan. There is no indentation of activities under the subtasks (Bunin, 2011, p. 115).

3. Filling in estimations of time

This process involves entering duration or work in to the project plan. Duration is the actual amount of time it will take to complete the project. Work is the total number of personnel hours or effort that is necessary to complete the task. One should choose either the duration or work approach in project detailing (Haugan, 2002, p. 58).

4. Create dependencies between tasks

This is the creation of task links through the dependency chains. Dependencies occur when the commencement or ending of a task relies on the commencement or accomplishment of another one. This helps in recognizing the driving factors of the project and the project’s critical path. It determines changes that occur in the entire project when there are alterations of other tasks (Bunin, 2011, p. 316).

5. Assign resources

This is the final step in detailing a project plan. It is vital to understand the resource assigning approach at the initial stages of the project. This step involves resource allocation to project activities. He should allocate resources in the project schedule (Lowery and Stover, 2001, pp.71-80).

Scheduling of project resources is a vital step in project planning. If the resources are not available, it is impossible to undertake the task. Recourses scheduling helps to ensure that resource allocation is not in excess. It also ensures that resources are available on time to avoid any inconveniences (Lowery and Stover, 2001, pp. 71-80).

Project work outsourcing for a third party is helpful. This practice enables project managers to concurrently plan and manage many projects. Project directors utilize the project management technology in determining other useful resources in carrying out project activities. The resources from outsourcing become handy when the staff resources are inadequate or not available (Lowery and Stover, 2001, p. 71-80).

This essay is on detailing project plan. It covers the five vital elements in a detailing project plan, and the two reasons why resource scheduling is a vital task in detailing project plan. The essay summarizes by looking at how outsourcing project work contributes in alleviating some common problems in multiple project resource scheduling.

  • Bunin, R.B. (2011). New perspective on Microsoft project 2009: Introductory. Boston: Cengage learning.
  • Haugan, G.T. (2002). Project planning and scheduling. Vienna: management concepts Inc.
  • Lowery, G. & Stover, T.S. (2001). Managing projects with Microsoft project 2000. Canada: John Wiley & sons, Inc.
  • Richman, L. (2006). Improving your project management skills. New York: Amacom

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How to Write a Project Plan: Template and Examples

Create a blueprint for your project and keep the stakeholders aligned.

Starting a new project is exciting – it may be tempting to jump straight into it and figure things out as you go along.

But going in without a plan is bound to result in chaos. At best, your team members will charge ahead without fully understanding how their work fits in. At worst, they won't even know where to start.

Poor planning is cited as one of the main reasons behind failed projects, but it doesn't have to be this way. Let's dive deeper into what a project plan looks like and how it should be written.

What is a project plan?

Project plan example, project plan template, how to create a project plan.

A project plan is a structured document that defines the project goals and specifies how these goals will be achieved. PRINCE2 , a structured project management method adopted in many countries worldwide, formally defines a project plan as a "statement of how and when a project's objectives are to be achieved, by showing the major products, milestones, activities, and resources required on the project".

A project plan is prepared by the project manager (often based on the previously approved project proposal ) and serves as a roadmap and a single source of truth for the team. It is a living document that evolves together with the project, capturing all changes and decisions and facilitating communication among project stakeholders.

What should be included in a project plan

When most people hear "project plan", they tend to imagine a gantt chart – but a visual timeline is only a small part of it. A thorough project plan needs to cover several important topics, including:

Objective & motivation : Why are you investing resources into this project?

Deliverables : What needs to be accomplished at the end of the project?

Scope : What is relevant to the success of the project? What is excluded?

Budget : What are the cost estimates for delivering this project?

Tasks & responsibilities: What are the specific tasks that need to be carried out? Who will be responsible for them?

Timeline & milestones : What are the main phases of the project? When does each phase start and end?

There are hundreds of project plan examples online – many of them are in the form of flashy, colorful diagrams, spreadsheets, and timelines. They may be pretty to look at, but are they practical?

A project plan should not look like a slide out of a sales deck. Its goal is not to dazzle its audience, but to be as clear and informative as possible in order to keep all stakeholders on the same page.

Here's an example of what a project plan could look like in Nuclino :

Project plan example

Nuclino is a unified workspace where you can not only plan, document, and manage your projects, but also build your internal knowledge base , collaborate on internal documentation , onboard new employees , take meeting minutes , and more. Rather than using a tool like Trello to manage your projects and a separate software like Google Docs to document them, with Nuclino you can bring it all together in one place and collaborate without the chaos of files and folders, context switching, or silos.

Manage projects in Nuclino

Using a project plan template is an easy way to save time and ensure that your project documentation stays consistent. Although project plans differ from company to company, the high-level structure is usually the same.

Project plan template

Remember – a project plan is supposed to be a living document . It's not something you write once at the beginning of the project and then set in stone.

A project plan needs to be collaboratively maintained and kept up-to-date by all stakeholders – that means that it can't be hidden away in some folder on your hard drive. Pick a project documentation tool that supports real-time collaboration and is easily accessible to your entire team.

Once you have the right tool in place, start with the broad strokes and refine the details as the project takes shape.

Define the scope and objectives

Begin by outlining the goals of your project – think of it as a business case that needs to provide answers to the following questions:

Why is this project being initiated?

What are the underlying hypotheses?

What will be the ideal outcome and the ROI?

Define the roles and responsibilities

Next, you need to identify the project stakeholders – the ones who are responsible for its success. After you get the initial buy-in from them, you can define roles and assign responsibilities. In some cases, one person can fill multiple roles, while in others, multiple people may hold identical roles.

Set milestones and create a timeline

Now, it's time to break down the work that needs to be done into manageable blocks. Consider the goals you set earlier and derive a list of activities needed to achieve them. These activities need to be mapped to specific milestones and organized chronologically in a timeline. Milestone deadlines do not have to be exact dates, but the more precise, the better.

Hold a kick-off meeting

Much of the work until this point can be done asynchronously , but at a certain point, you need to bring all stakeholders together and align on the details. Use this opportunity to review the project plan and ensure that the team shares the same vision for the project. Prepare a meeting agenda and share it with the stakeholders in advance, as soon as you schedule the meeting .

After the first iteration of your project plan is finalized, don't rush to laminate it. No matter how thorough your research has been, it's highly likely that some of your estimations of cost, time, or scope will need to be corrected. But as long as you review the project plan regularly, keep it up-to-date, and preserve a log of all decisions, it can be a highly efficient project planning tool for keeping your project on track.

Nuclino : Your team's collective brain

Nuclino

Nuclino brings all your team's knowledge, docs, and projects together in one place. It's a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos.

Create a central knowledge base and give your team a single source of truth.

Collaborate in real time or asynchronously and spend less time in meetings.

Manage and document your projects in one place without losing context.

Organize, sort, and filter all kinds of data with ease.

Integrate the tools you love , like Slack, Google Drive, Figma, Lucidchart, and more.

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Home — Essay Samples — Business — Project Management — A Project Management Plan

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A Project Management Plan

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Words: 523 |

Published: Feb 12, 2019

Words: 523 | Page: 1 | 3 min read

Table of contents

Project management plan outline example, project management plan essay example, introduction.

  • Overview of project management plan and its importance in project execution
  • Mention of the integrated change control process for plan updates

Contents of the Project Management Plan

  • Explanation of the components included in the project management plan
  • Description of the purpose and significance of each component in managing a project

Development of the Project Management Plan

  • Discussion of the process of developing the project management plan
  • Emphasis on inputs, tools, and techniques used in this process

Key Management Reviews

  • Explanation of the role of key management reviews in the project management plan
  • Listing of inputs required for this step and tools and techniques used

Tools and Techniques

  • Explanation of project management methodology, project information system (PMIS), and expert judgment as tools and techniques used in the development of the plan
  • Detailed description of the PMIS components

Project Execution Activities

  • Overview of the activities required for successful project execution
  • Listing of key actions and tasks involved in project execution, including risk management, communication, data collection, and lessons learned

Implementation of Corrective and Preventive Actions

  • Explanation of how corrective actions bring project performance in line with the plan
  • Description of preventive actions to reduce potential negative consequences
  • Level of implementation of each selected process
  • Descriptions of tools and techniques to be used for accomplishing those processes
  • How selected processes will be used to manage the specific project
  • How work will be executed to accomplish the project objectives
  • How changes will be monitored and controlled
  • How configuration management will be performed
  • How integrity of the performance measurement baselines will be maintained and used
  • The requirements and techniques for communication among stakeholders
  • The selected project life cycle and, for multiphase projects, the associated project phases
  • Support generation of the project management plan
  • Facilitate feedback as the document is developed
  • Control changes to the project management plan
  • Release the approved document
  • Submitting proposed changes
  • Tracking systems for reviewing and authorizing changes
  • Providing a method to validate approved changes
  • Implementing change management system• Configuration management system, which forms a collection of formal procedures used to apply technical and administrative oversight to do the following:
  • Identify and document functional and physical characteristics of a product or component
  • Control any changes to such characteristics
  • Record and report each change and its implementation status
  • Support audit of the products or components to verify conformance to requirements
  • Perform activities to accomplish project objectives
  • Expend effort and spend funds• Staff, train, and manage project team members
  • Obtain quotation, bids, offers, or proposals as appropriate
  • Implement planned methods and standards
  • Create, control, verify, and validate project deliverables
  • Manage risks and implement risk response activities
  • Manage sellers
  • Adapt approved changes into scope, plans, and environment
  • Establish and manage external and internal communication channels
  • Collect project data and report cost, schedule, technical and quality progress and status information to facilitate forecasting
  • Collect and document lessons learned and implement approved process improvement activities
  • The process of directing and managing project execution also requires implementation of the following:
  • Approved corrective actions that will bring anticipated project performance into compliance with the plan
  • Approved preventive actions to reduce the probability of potential negative consequences

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Project Plan, Essay Example

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You are free to use it as an inspiration or a source for your own work.

When beginning a project in any business setting, it is important to implement a proper project management plan. These plans are essentials to every aspect of a project. There are nine subcategories involved with any project management plan. The project plan in its entirety will help to achieve goals, deliver the project, schedule the project, and create supporting plans involving the project (Haughey, 2013).

It is important to understand the stakeholders that are essential to the project plan. Stakeholders are the people who have an interest in plan or the people who will be affected by the outcome of the plan (Project planning: stakeholder analysis, 2013). The stakeholders involved in opening a restaurant are the owners, the project team, investors, future customers, and employees. It is important that they are all considered when planning the project.

The project that is being worked on is a business plan for a restaurant. There are many details that are involved with opening a restaurant, or any business for that manner. The project plan is going to help with any goals or time lines that are involved with this project. It is important that this project plan is implemented after being created.

The first step in the project plan is to create the scope management plan. The project scope includes all the details of the project (Project management knowledge, 2010). This includes all input and output within the project. In this plan the project is defined, how the project will develop, and work breakdown structure will be included (Project management knowledge, 2010).

Problems that may arise for the project manager, specifically pertaining to opening a restaurant could be that minor details may be missing. Details regarding how many employees are actually necessary or how many dishes will be needed. These issues may slip through the cracks when detailing the project as a whole.

Another issue may be the work breakdown. There may be people included in this plan that are not taking the responsibility necessary to complete the project. This could be from a lack of specific detail as to job responsibilities within the plan.

The next the subcategory of the project plan is the time management plan. This plan is fairly self explanatory. The time management portion of the plan will set specific deadlines for goals to be accomplished. This is very important, especially when opening a business. The business owner’s livelihood may depend on it.

Issue that may arise for the project manager may be that due to dire circumstances, the project falls behind. A restaurant may miss the expected opening date due to a failure to obtain proper licensing for food or liquor. Another issue could be that due to inclement weather, the contractors cannot complete their work in a timely manner. This part of the project plan could fall apart through no fault of the people in charge.

The cost management plan is very important to the project plan. The cost management plan provides details regarding the cost that will incur for the project, as well as the cost that will be received after the project is finished (Project management knowledge, 2010). These costs are estimates. It will also provide planning and structure for these costs incurred (Project management knowledge, 2010).

The project manager may run into issues if the costs are higher than the estimates included in the plan. Costs could rise if more labor is needed, if more materials are needed, or even more licensing than expected is needed when dealing with restaurants. Sometimes these aspects of the business can be hard to estimate. There could also be an issue if the quotes that were received change over the course of the project for some reason. This could affect time management if the funds are not available immediately.

The communication management plan is another aspect of a project plan. This plan offers details to how the team will communicate during the project (Project management knowledge, 2010). This could be any type of communication to include e-mails, cell phones, or even weekly memos. Communication is key in any project.

When planning for opening a restaurant, it is important to communicate any license requirements, materials needed, even a cleaning schedule for the project. An issue could arise if the team fails to inform each other of necessary work or other issues that may arise. If the entire team is informed there should not be problems, it is when communication breaks down that problems arise.

The next subcategory is the risk management plan. This plan outlines procedures to reduce risk and also how to handle risks that arise (Project management knowledge, 2010). With any project there are risks involved.

This very true with the restaurant business, from start to finish. Risks include economic hardships, people involved with the project, materials being used, etc. There are always risks, some can be foreseen and others cannot. It is important to understand that things do not always go according to plan and this may be something that the project manager will have to deal with.

The integration management plan includes all facets of the project that are interconnected (Project management knowledge, 2010). This plans details these facets and explains how they are connected. This important because it shows how these facets are cohesive and functional (Project management knowledge, 2010).

The project manager may have to deal with individuals that do not understand why a certain aspect of the project is important. For instance, with opening a restaurant, the project will include plans for taking part in charity endeavors. The integration plan will explain how it is important for the business to give back to community, so all aspects of the project must be completed before the grand opening date.

Next there is procurement management plan. This plan allows for the team to determine what must be procured early in the project cycle (Project management knowledge, 2010). This plan basically states what is needed to begin, continue, and finish the project.

Unfortunately for the project manager this plan is not set in stone and may change many times over the duration of the project. Again the issue of the budget may arise. If funds are not available, the plan will change accordingly.

The human resources management plan will define each role of the project, and assign these roles to individual members of the team (Project management knowledge, 2010). Personal responsibilities regarding the project will be given to individual team members and also how reporting to other team members will take place (Project management knowledge, 2010). This is essential to the project.

Issues that may arise for the project when opening a business in regards to human resources can vary but be multiple. Issues include laziness, miscommunication, misunderstanding, and also basic unpleasantness between specific team members. This all has to be dealt with fairly and accurately.

The quality management plan is the final subcategory in the project plan. This plan outlines the methodology that will be used to complete the project (Project management knowledge, 2010). This methodology will ensure that the project meets the necessary standards and level of quality that is expected from the team (Project management knowledge, 2010). It is very important to the overall project.

The major problem that could arise for the project manager is that certain team members may attempt to cut corners in an effort to save time or money. In a restaurant, if the product is not quality it will hurt business. Product includes dishes, food items, and even hired staff members. This should all be in place when the project is finished. If the end product of the project lacks quality, the project manager may face reprimands at the very least.

A project is a onetime effort to accomplish a goal (All about project management, 2013). It produces a given result. The project plan outlines goals, objectives, responsibilities, and outcomes. It is very important when planning for a business opening that the project plan is detailed and aligns with all nine subcategories included in the plan.

All about project management . (2013). Retrieved April 30, 2013, from Free management library: http://www.managementhelp.org

Haughey, D. (2013). Project planning a step by step guide . Retrieved April 30, 2013, from Project smart: http://www.projectsmart.co.uk

Project management knowledge . (2010). Retrieved April 30, 2013, from Project management knowledge: http:www.project-management-knowledge.com

Project planning: stakeholder analysis . (2013). Retrieved April 30, 2013, from JISC: http://www.jisc.ac.uk

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Wedding planning project Essay

Introduction.

The job under analysis is a wedding planning project that lasted for 10 months. The concerned couple chose not to hire a wedding planner, so they shared all the planning responsibilities with the bridal team. The following people were involved in the project: the bride, groom, groomsmen (the best man led his group), bridesmaids (the maid of honour led her group), four close friends, the bride’s parents and groom’s parents.

Project scope, roles and responsibilities and scheduling

The project scope is summarised in the work breakdown structure (refer to the appendix). It covered five major aspects: Initiation, planning, execution, monitoring and closing. The initiation phase entailed coming up with a budget, setting the date, choosing the wedding venue and estimating the number of guests in the event.

The planning phase covered securing the wedding venue, working on the theme and overall look of the location, selection of the caterers, decor, clothing, presiding minister, and entertainment. The third phase involved the monitoring phase where the team would look at the ongoing project activities and compare it with the projected costs and scope.

Some corrective actions were identified and other factors altered in order to meet the control aspects of the team. The fourth phase was execution which involved collecting the dress, transporting the team, catering, and overall implementation of the ceremony. The closing phase involved the honeymoon where the flight to the set destination was determined and payment of cheques.

The roles and responsibilities are specified in the responsibility matrix (refer to the appendix). The bride and groom were in charge of venue selection, cake design, the guest list, invitation design, entertainment, hair and make up, wedding speech, vows, ring choice, honeymoon selection, decor, composition and order of the wedding party, marriage licence, and seating chart.

The bridesmaids and groomsmen handled photography, bachelor and bachelorette party, travel plans and accommodation for the guests, floral arrangements, and their dresses. The four friends in the team looked into table and lighting arrangements, gift registry as well as ushering services in the wedding. The mother and father of the groom and bride handled the financing of the wedding. They also contributed to the creation of the guest list, and the rehearsal dinner.

The project schedule is summarised in the Gantt chart as found in the appendix section. In the first week, the team came up with the date of the venue. It also identified the venue of the church ceremony as well as the reception within that same month (in the fourth week). The team established their budget in the second week of planning. Estimating the number of guests was done concurrently with the budget in the second week. In the subsequent month, the bride and groom reserved the wedding venue.

They worked on the guest list and stuck to their pre-established head count, which was 150. In the ninth month to the wedding, the team booked the minister who would come from the bride’s church. In the second to fourth week of that month, they started getting contact information for a range of event service vendors such as florists, caterers, photographers and live bands.

In the third month of the project, the group hired a videographer and many other photographers in the first week. In the next two weeks, the team booked entertainers by examining a number of live bands and DJs and choosing the most impressive ones. The last week involved meeting caterers and booking them. Window shopping for possible wedding dresses began concurrently.

In the fourth month, the team reserved a hotel room for guests that was close to the wedding venue. The group also registered at three retailers who had a heavy presence near the location of the wedding. In that same month, the group selected a calligrapher who made the invitations.

The bride and groom also prepared for the honeymoon by booking the location, updating their passports as well as streamlining other items that were needed in order to leave the country.

The group started working on the bridesmaids’ dresses and groomsmen’s tuxedos by shopping for potential vendors. In the last week of the fourth month of planning, the team sent out cards that identified the date of the wedding. They also met with the church minister who informed them about all the documents and processes they had to go through prior to the wedding (Barry 2011).

The fifth month of planning involved working on the utilities, transportation and florist deadlines. At the time, the group booked chairs, lighting aspects and portable lavatories for the event. In the second week, it identified and booked the wedding florist; she would decorate the venue in accordance to a selected theme.

Thereafter, transportation arrangements were made for the wedding party as well as the guests. In the last week, the group started on the schedule for the wedding day such as cake cutting, welcoming the couple, doing the first dance etc. In the sixth month, the group looked into the wedding invitations in order to ascertain that everything went according to plan.

They team examined a number of cake vendors before selecting and ordering their cake in the second and third week. At this time, the bride started selecting some wedding shoe vendors. She also started doing her first fittings (Barry 2011).

In the seventh month of planning, some hair and makeup artists were examined and one was one of each was selected. At this time, the team also worked on the music that would be involved in the event; some of it would be played at dinner, during the reception as well as in the evening party.

In the third and fourth weeks of the seventh month, the team finished selection of the flower and menu components. It also compiled a list of the people who would speak during the reception and consulted with them. The bride and her party also ordered for undergarments and did fittings. Project team members completed the order of events in the church ceremony and the reception. They printed menu cards, bought the rings and send the order of events to their vendors.

In the ninth month of planning, the group evaluated its position by meeting with all the vendors and ensuring that they were on course. They determined ways of meeting their set deadlines in a cost efficient and faster way. They met with photographers on some of the shots to be taken, and the band and deejays on song lists. The group then sent out the invitations so as to provide guests with a six-week window to prepare for the wedding. The bridesmaid organised a bachelorette party at the end of this month (Barry 2011).

In the tenth month, the bride and groom followed up on people who did not respond to the invitations. They also worked on the marriage license and mailed invitations for the rehearsal dinner. The bridal party visited dressmakers for their last fitting. Drinks were ordered, confirmations for hair and make up were made and seating assignments were also done. The venue was decorated in accordance to the theme.

One week prior to the wedding, the team confirmed the arrival times for all vendors as well as delegated point mans for each of these vendors. The group picked up the dressed and wrote cheques for the concerned members. Spa treatments were done involving manicures and pedicures a day prior to the wedding.

The caterer received her last guest list 72 hours to the wedding. Welcome baskets were made, and the bride and groom packed for their honeymoon. On the morning of the wedding, makeup and hair were done and the wedding party transported. The project culminated with the wedding day where most of the planned activities went according to plan expect for a few hiccups.

An assessment of the wedding planning project

The project management triangle is a useful tool in examining the level of success within a certain project. It works by looking at the constraints within the project and the team’s ability to cope with them (Harrison & Lock 2004). Shown below is diagrammatic illustration of the project management triangle.

Triple Constraints Model.

One of the components of the project management triangle is the project scope. Scope management involves identifying all the work that will be required in order to complete the project successfully (Kousholt 2007). These activities often stem from needs of the stakeholders, who in this case were the members of the team. The bride and groom wanted a standard wedding with approximately 150 guests. They opted to have a church ceremony and reception at the same venue.

Bridesmaids and groomsmen were 12 in number. They also had a ring bearer and someone who accompanied him; these two were ten years old. The wedding was to take place inside the city. For accomplishment of all activities, the group needed to outline the responsibilities for carrying the out the tasks before hand. The bride and groom had a rough idea about the activities as seen through the budget that they made at the beginning of the project.

However, the budget was a big generalisation that merely covered general sections. The project team leaders should have clarified all the project activities in order to minimise confusion and time wastage. In other words, they should have had a project scope statement. Furthermore, every member of the group should have been responsible for particular activities. The team preferred assigning these tasks as they went along. They would have been more organised if they had laid this out from the beginning.

The group had not accommodated certain aspects of the planning process. For instance, it did not think about the soil conditions inside the chosen venue. Two days prior to the wedding, the couple realised that the entrance to their venue was partly flooded. They had to ask a number of colleagues to assist them by adding gravel and dry soil on that same day. If they had planned for this condition, then they would not have to request for favours from their friends.

The wedding couple did not plan for vendors’ meals. The food was supposed to accommodate only 150 guests, inclusive of the bridal team. However, on the day of the wedding, the bride and groom realised that there were approximately 15 additional mouths to feed, and they were all vendors.

The project team had not accounted for this group when making the food arrangements. Consequently, the project leaders had to convince the caterers to feed the group and pay for them later. It was a situation that caused a lot of confusion in the course of wedding, yet it could have been avoided if the project scope was well done.

With regard to the time needed to complete the project; the team had ample time to prepare for the wedding. The ideal time is usually 12 months, but the 10 months that the project team had to do their job was sufficient (The Knot 2009). The wedding planners in the group had very strict restrictions about time because once the wedding date was chosen, it could not be altered.

The group did not have a comprehensive project scope, so this also undermined its scheduling. Wedding planners always work from the project scope activities in order to specify the time needed for each one. Furthermore, the team mostly worked in terms of months or weeks; it should have narrowed down these tasks to daily responsibilities in order to make the most of their time.

A good time schedule ought to be one that accommodates emergencies (Stevens 2002). The project team made a wedding program and order of events without considering possible time delays. The bride was one hour late owing to traffic. The team did not check on competing activities near the venue that could affect the traffic situation.

It turned out that there was a charity event near the chosen location thus explaining why there were so many people heading to the same area. Risk management is an important part of a wedding planner’s duties, so the group should have anticipated this risk and accommodated it in their plans.

In order to save time, the project team should have used its vendors to lead them to other vendors. For instance, if they visited a photographer, they should have asked for references on reputable florists. Instead, the couple and their team preferred to deal with vendors separately. They spent too much time comparing the vendor services available and this added to the pressure that they had to deal with towards the wedding date.

Costs refer to the budgetary constraints of the project. A standard 150 person wedding will require a £37,000 budget (The Knot 2009). However, the bride and groom only had about £20,000 for the same number of people.

Therefore, the team needed to use creative ways in order to accommodate the dreams and wishes of the bride and groom. One way in which they achieved this was by selecting the same venue for the church ceremony and the reception. The group also did a good job of comparing prices in order to make sure that they settled for the most cost effective vendors.

Since the wedding entailed a budget that was almost less than half of the ideal amount, then the project team should have thought about other ways of saving money. Wedding purchases were done separately; none of these were consolidated into one specific payment system such as a credit card.

Furthermore, the group did not maximise on some of the opportunities that existed prior to committing to a vendor. It was possible for the team to negotiate the duration of their meal courses. For instance, dessert might last for more than one hour if the project members asked the vendors for it.

Vendors are often willing to give bonuses and other incentives before clients commit to them. When clients make requests about additional features later on in the contract, then vendors may have less motivation to meet those needs (Dinsmore 2005). It was difficult for the bride and groom to get certain additions that had not been specified in the contract because it was already too late. Consequently, they had to pay extra to have these needs met.

On the other hand, the team was favoured by the number of guests who confirmed their interventions. The final guest list reduced by 27 after a number of people cancelled. The simplest way to cut wedding costs is to reduce one’s guest list as this has a direct effect on expenses. Luckily, the project team did not have to make this decision; it was already made for them. Furthermore, the project leaders were strict about the people who could accompany the invitees. All members were only allowed to bring one additional person.

A lot of extra expenses arose at the last meeting, such as covering the muddy part of the venue, paying for extra meals for the vendors among others. The project team anticipated last minute problems, and thus allocated some extra financing for the same. The major problem was that it was not enough.

As a rule of thumb, a wedding team ought to leave 5-10% of their budget for these emergencies (Systemation 2012). The group chose the lower end of the recommendation (5%) for their wedding. If they had designated a larger sum for emergencies, then they wouldn’t have to ask for favours from friends as the case was with the issue of mud.

All aspects of the outer project triangle (cost, scope and schedule) have a direct effect on the quality of the project. If the scope is large, then the team would need to increase on time and cost. Failure to adjust these last two parameters could compromise on the quality of the project. Furthermore, if a project has a small budget, then it needs to increase the amount of time allocated to project activities as well as reduce the project scope.

A small time frame necessitated increased costs and minimisation of the scope. In the case of the wedding, the team had a smaller budget than expected; it needed to have a large amount of time and a smaller scope. The wedding party could not increase the time available for the project so it should have thought of this aspect earlier. However, it had the opportunity to minimise the scope, which it did not do successfully (Kerzner 2003).

The turn out in the wedding was quite on point; however, it seemed a little crowded. Waiters, guests, and entertainers occupied every bit of space in the venue. The team ought to have thought about manoeuvring space when selecting the location. Some guests had to struggle in order to use the rest rooms or make their way to the podium.

The seating arrangement also exacerbated the situation by requiring most of the guests to pass through a series of other individuals in order to get to their places in the middle of the row. Circular arrangements might have helped. Furthermore, members appeared to wait too long for the cocktails during the evening party, yet this could have been improved.

It is a rule of thumb that one bartender can comfortably handle 50 guests; therefore, the party needed three bartenders in order to offer superior services. However, the evening party only had two thus causing many guests to wait in line before getting their cocktails.

Besides the project triangle, the project management cycle (with five phases) can also assist one in understanding what could have been improved in the wedding. In this cycle, project members must start with the initiation phase, and then proceed to the planning phase. Afterwards, they should monitor, implement and finally finish the project. Although the project team tried to follow these phases, as described in the scope, there were a number of things that could have been done differently to alter results.

Project Initiation

The project initiation phase was arguably the most crucial aspect of the project plan because without it the rest of the project would not have had direction. This phase ought to have a project charter in which the members identify the tasks, deliverables, schedules and costs of the project (Ireland 2006).

The bride and groom did not do a comprehensive project initiation because they merely had a rough idea of what was to come. Most of the members did not know about the tasks involved until later on in the project. Project initiation also encompasses carrying out a stakeholder analysis, which could have been done in a better way. The team underestimated vendors’ food requirements, which could have been avoided if they had identified them as stakeholders in the project.

A financial analysis ought to be done in initiation through the budget. Although the team had a budget, it would have been more effective if they made it more specific and if they had set aside more money for emergencies. Perhaps the most important aspect of the initiation phase is setting measurable goals.

The group did not have explicit goals, which could have been their greatest undoing. The party should have stated what they wanted concerning all the wedding deliverables and possibly quantified each of the goals. They should also have provided timelines for all the concerned aspects.

Project planning

As with the initiation phase, the planning phase also determines how successful a group can be in achievement of its objectives. This aspect involved project team selection, creation of a work breakdown structure, estimation of costs, scheduling and risk planning. In the project team, some deficiencies could be seen in risk planning as the group had not anticipated challenges that arose on the very day of the wedding.

There were also deficiencies in the work breakdown structure since the bride and groom seemed to be doing almost everything. They should have designated at least one team member to help them out with their tasks or give an opinion on their choices.

When doing project planning, members need to determine the activities that are needed in order to achieve certain deliverables and then arrange them in a logical sequence. The bridal team did not follow this aspect thus explaining why they were rather haphazard in the completion of their tasks.

Project execution

The phase entails completion of project scheme. Some of the deliverables needed to be revisited in order to ascertain that they were in order during the wedding (Lewis 2000). For instance, although the bride’s and bridesmaid’s dresses had been completed, the parties needed to go back for a last fitting, so this took up a lot of time.

Additionally, execution of other deliverables could only be done on the wedding day, such as floral arrangements, food and photography. Therefore, the team had to keep confirming that everything was in order. Although different members were in charge of the project tasks on the actual day of the wedding, it would have been more effective, if these individuals took on leadership of the deliverables prior to the wedding day.

Project monitoring

Monitoring encompasses observation of project execution in order to identify problems and take corrective action. It should occur in three phases that include measurement of project activities, assessing project variables and taking of corrective action. In this plan, the group only met once to assess the entire project. Other meetings mostly focused on specific deliverables. The team appeared to lack a holistic approach, yet this is indispensable. There was need for a more systematic approach to problem solving and corrective actions in the report.

Project closing

It was difficult to finalise or close a wedding planning project because some activities coincided with actual occurrence of the wedding. However, once the deliverables were received, then the group knew that it had accomplished its goals. Contract settlement can also by another way of indicating that the project is complete. Most of the vendors were paid on the wedding day via cheques.

Recommendations

Planning and initiation phases of the project were the most sensitive aspect of the project. If the wedding was redone, the group ought to have a clear scope statement and measurable goals for all the deliverables (Carayannis 2005). They can achieve this by specifying what they require on the wedding day and then work backwards.

An example of an overall project goal for them would be “To prepare for a resort-themed wedding that caters to 150 guests for £20,000 in ten months time”. In addition to having a scope statement and clear measurable goals, team members need to create a time schedule for all the major and minor tasks in the project. This should allow them to effectively monitor the project by comparing where they are with where they need to be.

A number of strategies are available to cut down on costs if the team has the same amount of money to work with in a similar project. First, all wedding-related purchases can be placed in one card so as to accumulate bonuses. The bride and groom can then use the bonuses to pay for their honeymoon and thus save costs. Additionally, they need to request for incentives prior to signing contracts with their vendors.

This will prevent them from having to pay extra for them during the project. With regard to meals, the team should have a less expensive meal plan for support staff in order to minimise feeding costs. The group should leave 10% of the budget for emergencies; otherwise, the project leaders may get into debt.

The group could also save on time by checking on potential activities that may be taking place near the wedding venue. If there are other activities, then transportation should begin early. Sticking to the time schedule laid out in the project planning phase could also help (Hamilton 2004). The party should also examine the location of the wedding to ensure that even the external area is in good condition. Visitors from out of town should be accommodated near the venue of the wedding in order to minimise delays.

There are number of things that could be done in order to improve the quality of the event. First, the party should consider making circular arrangements so as to facilitate ease of movements. It should also look for a bigger venue in order to provide guests with 25-30 square feet of space. The entities should also use one vendor to gain access to other vendors as this will give them access to reputable providers. More bartenders are needed for the same number of guests.

The project team could have been more coordinated and organised. If the project had been done differently, then the team ought to compile images of things they like from magazines in one binder. The same file should also contain observations and communications made with vendors. Instead of relying on memory, the project leaders should always write important things down and put them in one location that they can access easily. Even the cell phone numbers of the vendors should be stored in the same document.

The wedding planning project was a success even though no professional project leader was hired. Perhaps it was this lack of a professional that caused the team to adopt a haphazard approach to project management techniques.

An improvement in project initiation and planning phases would have led to better outcomes. The team needed to have a specific time schedule as well as a comprehensive scope statement and measurable goals. It is likely that those changes would have prevented some of the hiccups that occurred on the wedding day.

Barry, C 2011, The Bride and the Gantt Chart . Web.

Carayannis, E 2005, The story of managing projects , Greenwood Publishing, London.

Dinsmore, P 2005, The right projects done right!, John Wiley and Sons, Massachusetts.

Hamilton, A 2004, Handbook of project management , TTL Publishing, London.

Harrison, F & Lock, D 2004, Advanced project management: A structured approach , Gower Publishing, New York.

Ireland, L 2006, Project management , McGrawhill, London.

Kerzner, H 2003, Project management: A systems approach to panning, scheduling, and controlling , Wiley, Massachusetts.

Kousholt, B 2007, Project management: Theory and practice , Teknisk Forlag, Berlin.

Lewis, J 2000, The project manager’s desk reference: a comprehensive guide to project planning, scheduling, evaluation, and systems, Prentice, New York.

Stevens, M 2002, Project management pathways , APM Publishing, Los Angeles.

Systemation 2012, Weddings are a project . Web.

The Knot 2009, Wedding planning . Web.

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Bibliography

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    Step 1: Hook your reader Step 2: Give background information Step 3: Present your thesis statement Step 4: Map your essay's structure Step 5: Check and revise More examples of essay introductions Other interesting articles Frequently asked questions about the essay introduction Step 1: Hook your reader

  2. How to Write a Project Proposal [2023] • Asana

    Summary A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives, and goals. Your project proposal should summarize your project details and sell your idea so stakeholders buy in to the initiative.

  3. Project Introductions: What They Are and How To Write Them

    Here are the steps you can follow to write an effective project introduction: 1. Write the project introduction last Because a project introduction discusses the main points from your research or proposal, you should write it once your project is complete. This way, the introduction contains accurate, relevant information.

  4. What is a Project Plan? Learn How to Write a Project Plan

    Get started What is a project plan? A project plan is a formal document that outlines an entire project's goals and objectives, specific tasks, and what success looks like. In addition to setting the purpose of your project, it should include other materials and deliverables relevant to the project, such as:

  5. How to write an effective project plan in 6 simple steps

    A project plan, also known as a work plan, is a blueprint of your project lifecycle. It's like a roadmap — it clearly outlines how to get from where you are now (the beginning of the project) to where you want to go (the successful completion of the project).

  6. What Is Project Planning? How Write a Project Plan [2024] • Asana

    A project plan houses all the necessary details of your project, such as goals, tasks, scope, deadlines, and deliverables. This shows stakeholders a clear roadmap of your project, ensures you have the resources for it, and holds everyone accountable from the start. In this article, we teach you the seven steps to create your own project plan.

  7. How to Write a Project Management Plan [4 Examples]

    A project management plan is a formal document that defines how a project is going to be carried out by outlining the scope, goals, budget, timeline and deliverables of a project. Its crucial role lies in ensuring the project stays on course.

  8. What Is Project Planning? Benefits, Tools, and More

    Project planning refers to the phase in project management in which you determine the actual steps to complete a project. This includes laying out timelines, establishing the budget, setting milestones, assessing risks, and solidifying tasks and assigning them to team members.

  9. What Is a Project Plan? The Ultimate Guide to Project Planning

    A project plan is a series of formal documents that define the execution and control stages of a project. The plan includes considerations for risk management, resource management and communications, while also addressing scope, cost and schedule baselines.

  10. How to Write a Project Plan

    Writing a project plan starts with finalizing your project information. Create an overview and a scope statement, determine a deliverables schedule, and define a budget. Include a risk management strategy, a communication plan, and any other documents your project needs.

  11. PDF Introduction to Project Planning and Development

    1. Have an overview of the project planning and development process. 2. Complete activities that incorporate the 11 steps of project development. The Project Cycle The process of planning and managing projects follows a logical, continuous cycle. Each phase of the project leads to the next.

  12. Project Planning and Management

    Introduction Project planning is the foundation of any project work success. Managers need to understand all the steps in the project planning process. There are several approaches to project planning but a few are universally acceptable as vital in project planning. This essay seeks to address the topic of detailing project plan.

  13. Project Planning as the Primary Management Function

    Introduction. Project planning as a process is output oriented. It is concerned with deciding in advance what, when, how, and who will take the necessary actions to accomplish established objectives. In this context planning is a pervasive management function which is accomplished by all levels in the project hierarchy (l), the difference being ...

  14. How to Write a Project Plan: Template and Examples

    Here's an example of what a project plan could look like in Nuclino: Nuclino is a unified workspace where you can not only plan, document, and manage your projects, but also build your internal knowledge base, collaborate on internal documentation, onboard new employees, take meeting minutes, and more. Rather than using a tool like Trello to ...

  15. Free Project Management Essay Examples & Topics

    Introduction. Your project management essay should begin with an overview of the project. In your introduction, identify the main goals and finish it with the thesis statement. ... the main areas for group work were the creation of a project plan and the identification, as well as the demonstration of its importance. Pages: 15; Words: 4169;

  16. Project Planning Essays: Examples, Topics, & Outlines

    Project Planning Essays (Examples) 1000+ documents containing "project planning" . Sort By: Most Relevant Keyword (s) Reset Filters Project Planning PAGES 4 WORDS 1329 Project Planning: Keys to Success When planning a project, there are many things to consider.

  17. Introduction To Project Management Essay

    Project management is the planning, organizing and managing of tasks and resources to accomplish a defined objective, usually with constraints on time and cost.

  18. A Project Management Plan: [Essay Example], 523 words

    Introduction Overview of project management plan and its importance in project execution Mention of the integrated change control process for plan updates Contents of the Project Management Plan Explanation of the components included in the project management plan Description of the purpose and significance of each component in managing a project

  19. Project Management Essay Example

    Updated: Oct 30th, 2023 Why study project management? This essay gives an answer to the question. It explains the importance and benefits of planning as a business process and a research topic. Write an A+ essay on product management with this example! We will write a custom essay on your topic 809 writers online Learn More Table of Contents

  20. Project Management Essay Examples

    Browse essays about Project Management and find inspiration. Learn by example and become a better writer with Kibin's suite of essay help services. Essay Examples

  21. Project Plan, Essay Example

    The first step in the project plan is to create the scope management plan. The project scope includes all the details of the project (Project management knowledge, 2010). This includes all input and output within the project.

  22. IT Project Plan Development

    Managing iterative software development projects. Upper Saddle River, NJ: Addison Wesley. This evaluation essay, "IT Project Plan Development" is published exclusively on IvyPanda's free essay examples database. You can use it for research and reference purposes to write your own paper.

  23. Wedding planning project

    Introduction. The job under analysis is a wedding planning project that lasted for 10 months. The concerned couple chose not to hire a wedding planner, so they shared all the planning responsibilities with the bridal team. The following people were involved in the project: the bride, groom, groomsmen (the best man led his group), bridesmaids ...