Exclusive: Microsoft quietly ends unlimited cloud storage option on OneDrive

Microsoft no longer offers OneDrive for Busines (Plan 2), with new users now capped to 1TB by default

OneDrive logo on a smartphone in front of stationary

Microsoft has killed unlimited storage from its OneDrive business plans, with organisations now limited to just 1TB per user on default configurations.

OneDrive for Business (Plan 2) was popular with large organizations that needed a limitless storage capacity to, for example, manage a countless and growing number of media files, like videos or artistic assets. One of the best unlimited storage deals out there, it was available for approximately $10 per user, per month, excluding tax.

But Microsoft appaears to have eliminated this option entirely for new customers at some point between 28 July and 14 July , according to Archive.org, with new users instead only limited to OneDrive for Business (Plan 1). This caps each user to 1TB by default, but this can rise to 5TB depending on the number of users on the plan. Nevertheless, it’s a far cry from the unlimited storage option that potential customers could once opt for.

OneDrive limits

“In response to customer demand, Microsoft has streamlined the purchasing process for customers who use OneDrive for Business standalone plans,” a spokesperson told TechRadar Pro. “Customers currently on these plans will still be able to add seats and renew their license.”

Customers can now only purchase OneDrive plan for Business (Plan 1) for $5 per user, per month, if they want to use OneDrive without the rest of the Microsoft 365 suite. Otherwise, the Microsoft 365 Business Basic package costs $6 per user per month, with Microsoft 365 Business Standard costing $12.50 per user per month. All packages, however, limit OneDrive storage to a default of 1TB max.

OneDrive for business (plan 2) offered customers unlimited storage, but only if they qualified. Organizations, first of all, needed five or more users with a OneDrive for business (plan 2) subscription, with Microsoft providing an initial limit of 1TB per user. Admins, though, could raise this to 5TB per user. 

Customers could then contact Microsoft support directly to request additional storage, up to 25TB per user, should they need it. Beyond that, storage would be provisioned as 25TB SharePoint team sites to individual users.

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While OneDrive no longer offers unlimited storage, there are plenty of other options out there, including offers from Box, Carbonite, OpenDrive, and others Check out the best unlimited cloud storage dealS for more details.

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Keumars Afifi-Sabet is the Technology Editor for Live Science. He has written for a variety of publications including ITPro, The Week Digital and ComputerActive. He has worked as a technology journalist for more than five years, having previously held the role of features editor with ITPro. In his previous role, he oversaw the commissioning and publishing of long form in areas including AI, cyber security, cloud computing and digital transformation.

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OneDrive service description

  • 13 contributors

OneDrive for work and school accounts is online storage space in the cloud that's provided for individual licensed users in an organization. Use it to help protect work files and access them across multiple devices. OneDrive lets you share files and collaborate on documents, and sync files to your computer. Learn more about OneDrive features, functionality, and pricing .

OneDrive is included in Microsoft 365 and Office 365 plans, in SharePoint plans, and can also be purchased as a standalone plan.

Available plans

For detailed plan information on subscriptions that enable users for OneDrive, see the Microsoft 365 business plan comparison and Microsoft 365 Enterprise plan comparison .

For detailed plan information on subscriptions that enable users for OneDrive and are currently available in European Economic Area (EEA) countries and Switzerland see the Microsoft 365 business plan comparison for EEA and Microsoft 365 Enterprise plan comparison for EEA .

Feature availability

The following table lists the major OneDrive features available across plans. Certain caveats apply. See the footnotes for further information. This table may change without notice. For a full list of feature availability across OneDrive plans, go to Microsoft OneDrive . More in-depth descriptions for some of these features will follow.

Feature Stand-alone plans Small business Enterprise Education Government Nonprofits 
Storage Yes Yes Yes Yes Yes Yes
Sync features Yes Yes Yes Yes Yes Yes
Sharing and collaboration features Yes Yes Yes Yes Yes Yes
Web features Yes Yes Yes Yes Yes Yes
Mobile features Yes Yes Yes Yes Yes Yes
IT admin, security, and compliance features Yes Yes Yes Yes Yes Yes

1 For information on OneDrive storage per user, you can check OneDrive in the Modern Work Plan Comparison or the Microsoft 365 User Subscription Suites for Small and Medium-sized Businesses . 2 Storage allocations in Education tenants may be limited. Please see Office 365 Education service description for details.

For technical information about OneDrive , check out the following resources:

  • Microsoft OneDrive Blog
  • For most subscription plans, the default storage space for each user's OneDrive is 1 TB. Depending on your plan and the number of licensed users, you can increase this storage up to 5 TB. For more information, see the Core features in Compare OneDrive cloud storage pricing and plans .

Supported uses

With OneDrive for Business, every person can easily store, access, and share their work files in their personal online storage space in the cloud. OneDrive for Business storage is provisioned on a per user basis and is designed to serve the needs of individual users.

Storage of data other than an individual's personal work files, including system back-ups and departmental and organizational level data, is not supported, nor is the assignment of a per user license to a bot, department, or other non-human entity. SharePoint is the best solution for more advanced content management and collaboration, including storing and managing files, communications, and intranet sites across a team or organization.

Licensing terms

For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site .

To keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center .

Accessibility

Microsoft remains committed to the security of your data and the accessibility of our services. For more information, see the Microsoft Trust Center and the Office Accessibility Center .

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Comparison of OneDrive for Business Plans

Plans   Features   FAQs Submit Your Requirements Talk to Our Experts

What is OneDrive for Business?

OneDrive for Business is used for file sharing and storage. You can store your files in OneDrive for Business, and access it from anywhere from any device. The files can be shared with other people on a permission basis.

OneDrive for Business is a suitable replacement for ‘My Documents’ folder of your local computer. Since each user can get unlimited storage at mere $10/month (see the plans below), why pay thousands of dollars in physical SAN storage? With your data files stored in the cloud, you avoid the possibility of data corruption due to hardware failure.

$5.00 Based on Annual Commitment $10.00 Based on Annual Commitment
Best for requirements File sharing OneDrive Storage File sharing OneDrive storage Advanced security Compliance capabilities
Services
Features
OneDrive Storage limit 1 TB Unlimited
Store files up to 15 GB in size
Word Online, Excel Online and PowerPoint Online
Desktop and browser-based experiences
Move and manage files between OneDrive and SharePoint
Built-in search and discovery tools
Sync local copies of files for editing offline
Compliance Features
Advanced data-loss prevention to identify, monitor, and protect sensitive information
In-Place Holds to preserve deleted and edited documents for eDiscovery
$5.00 Based on Annual Commitment $10.00 Based on Annual Commitment

* Unlimited OneDrive storage for subscriptions of five or more users. Microsoft will provide initial 5 TB of OneDrive storage per user.

  • ✓ Free consultation call
  • ✓ 24/7 expert support
  • ✓ Talk to Microsoft-certified experts

Why use OneDrive for Business?

OneDrive for Business is a better substitute for your physical storage devices. Here’s why:

Save massive storage costs

Integrate with other microsoft products, avail onedrive for business with.

OneDrive for Business (Plan 1) is available with following plans:

  • Office 365 Business
  • Office 365 Business Premium
  • Office 365 ProPlus
  • All Office 365 Enterprise plans: E1, E3, E5
  • Plan 1 – With 1 TB storage
  • Plan 2 – Unlimited storage (see the storage limits in plan above)

Use massive storage space

  • 1000 hours of high-definition video
  • 15,000 hours of online gaming
  • 20,000 hours of HD audio
  • Over 60,000 high resolution images
  • Over a million e-books in your digital library
  • Over a million Microsoft Office files including documents, spreadsheets, slides

Store 360 o panoramic images

Can you replace your company’s file server with onedrive for business.

You can move your user home folders, roaming profile folders, existing My Sites to OneDrive for Business. However, if you want to completely move your company’s file server, we suggest you to combine OneDrive for Business with SharePoint sites for better granular control of access rights and server settings. In case of individual user files, OneDrive for Business is perfect storage for you. It is similar to a personal library which can be shared only after permissions granted by you.

Now you may think, that’s all fine but is there anyone who is actually using OneDrive for Business? Well, here’s a little fact for you:

A Microsoft study reveals that more than 85% of Fortune 500 companies including Accenture, DBS, Textron, Shire use OneDrive for Business as their primary storage.

Businesses are rapidly transitioning towards cloud for every facet of technology including file sharing and storage. If you do not catch up now, you will be lost behind in this ever-changing technology scene.

So, what are you waiting for? Get OneDrive for Business now!

Need help? Call our experts who will help you find the right OneDrive for Business plan for you.

ALL OUR ONEDRIVE FOR BUSINESS PLANS INCLUDE

Free end-user support, 24/7 support via phone, chat, email, online knowledge base, savings on it costs, annual commitment, fully automatic updates, regular data backups, minimum 1 tb of online storage, security and reliability, tier-1 partner expertise, onedrive for business – frequently asked questions (faqs).

OneDrive for Business is a web service that offers resources for collaboration, communication and storage. It can be a one-stop storage solution for every file be it photos, videos, and documents. Store the files securely in one place and access them from anywhere. Using OneDrive for official purpose is known as OneDrive for Business.

What is the advantage of using OneDrive for Business?

The most basic advantages of OneDrive for business are – save a backup copy of your files, access your files from anywhere, easy switching between different devices, sharing files and collaborate with your colleagues from anywhere, and free access to Office Online.

Can I share my files or subfolders via OneDrive for Business?

Yes. It is possible to share your files and subfolders through OneDrive with a simple drag and drop. If you want to share an existing file stored in OneDrive to other people, you can simply click the ‘Share’ button, choose ‘Invite People’ and type the email addresses of the people you want to share files within the organization. You can also control access permissions in the drop-down menus.

What are the security features in OneDrive for Business?

Like all other Office 365 products, OneDrive for Business comes with a security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.

What OneDrive for Business plan is suitable for my organization – Plan 1 or Plan 2?

Selecting the right OneDrive for Business plans depends on your business requirements. Large enterprises who have strict compliance requirements tend to go for Plan 2 as it offers advanced security and robust compliance features. In addition to all the features of Plan 1, Plan 2 includes unlimited storage space* (see conditions in the table), and compliance features like In-Place Hold and Data Loss Protection (DLP). If you are not very much concerned about the compliance features, you can opt for Plan 1.

How does OneDrive for Business work?

Getting started with OneDrive for Business is simple. Move files from your PC to OneDrive for Business by moving or copying them. The new files can be saved in OneDrive to Business so that it can be accessed from any device. All the business documents can be automatically saved to OneDrive for Business, so they are always backed up.

What is the difference between OneDrive vs OneDrive for Business? Are they same?

OneDrive is used for storing your personal files online which is managed by you. OneDrive for Business gives each member of your team a place to store documents, collaborate with colleagues, share files with SharePoint and is managed by your organization.

Like all other Office 365 products, OneDrive for Business comes with security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.

Can I access OneDrive for Business from a web browser?

Yes. You can access your OneDrive for Business from a web browser, or you can download an app. It is compatible with Windows, Mac, Android, and iOS operating systems. With standalone OneDrive for Business, you also get web-based versions of MS Office.

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Looking for more storage on OneDrive? Here are your options

Arif Bacchus

July 29, 2019

Photo showing a Microsoft employee speaking in front of a large blue screen showing a white cloud OneDrive icon

In this article

In a world where almost everything is going online, having access to cloud storage is especially important. With any Microsoft account, you can get 5GB of online storage on OneDrive for free. And, with a Microsoft Office 365 subscription, you can 1TB of OneDrive storage included for no extra cost.

But what if that 1TB of space is not enough for your needs? Or what if you’re on the basic free OneDrive plan is too small for your files and photos?

Well, Microsoft offers plenty of paid OneDrive storage plans. In this guide, we will make sense of it all. We’ll take a look at OneDrive storage plans both for businesses and consumers.

For consumers — $2 a month for 100 GB

If you’re looking to add a small boost to OneDrive without breaking the bank, this first plan is for you. For the price of $2.00 per month, you can add an extra 100 GB to your OneDrive account.

Microsoft recently made changes to this “base” OneDrive storage tier. Previously, it only included 50GB of data for the same price — but now it has doubled. If you’ve previously subscribed to this plan, you’ll be able to get 50GB of additional storage with no added cost.

Keep in mind, buying this plan will not give you any additional access to any additional Office 365 services. That means you won’t get office apps or advanced security settings. You will, however, get access to OneDrive’s advanced sync technology, mobile apps, and Files-on-Demand feature.

onedrive for business plan 2 unlimited storage

For consumers with Office 365 — 200 GB increments starting at $1.99 per month

In the event that you’re already subscribed to Office 365, Microsoft offers an option which can bring you home a maximum of 2TB storage space. Under this plan, you can add storage to your OneDrive account in 200GB increments, at the price of $1.99 per month. For maximum space, you also can add up to a maximum of 2TB for an additional $9.99 per month.

Price per GB can be seen in the graphic below. Please keep in mind that only a primary Office 365 Home account holder can purchase additional storage. Primary Account holder, however, could share a common folder, and allow other users to gain more of this shared space.

onedrive for business plan 2 unlimited storage

OneDrive for Business Plan 1 — $5 per user, month, for 1 TB storage

Now, for businesses. The base paid OneDrive storage plan for businesses comes in at $5 per user, per month with an annual commitment (or $6/mo paid monthly). It includes 1TB of OneDrive storage per user, with a maximum file limit of 15GB. Also included is the ability to create and edit in Word, OneNote, PowerPoint, and Excel in Office.com online. This plan even offers the ability to move and manage files between OneDrive and SharePoint.

onedrive for business plan 2 unlimited storage

OneDrive for Business Plan 2 — $10.00 user, per month, for unlimited personal cloud storage

For businesses, one of the middle options for extra storage in OneDrive is a plan that comes in at $10 per user, per month . This plan offers unlimited storage in OneDrive, but only for more than five users. It also comes with advanced data-loss prevention, as well as an in-place-hold feature to preserve deleted and edited documents for discovery. Everything included in Plan 1 is included as well.

According to Microsoft, this plan will initially include 1 TB/user of OneDrive for Business storage, but admins can increase to 5 TB/user. Additional storage can be requested by contacting Microsoft support. Storage beyond TB/user is also provisioned in SharePoint team sites to individual users.

Office 365 Business Essentials — $5 per month, with 1TB of OneDrive Storage

For most businesses, a great way to get a lot of storage for OneDrive is to just pick an Office 365 Business Essentials Plan. While OneDrive for Business Plan 1 does indeed offer up 1TB of storage, choosing a Business Essentials plan for $6 a month is the better bet.

With this plan, you’ll not only get 1TB of storage included, but you’ll also get access to additional Microsoft Services like Exchange, Teams, and SharePoint. You also can continue to add more storage per user by buying a OneDrive for Business Plan 1 if you ever feel the need.

Image of reflection on glass showing people working with Microsoft devices with "Office 365" text

Which plan has the best bang for the buck?

Indeed, there’s plenty of ways that you can pay to expand storage in OneDrive, but which one is the better option?

If you’re a consumer that needs access to the Microsoft Office apps, buying a $70 Office 365 Home subscription, and then adding storage in 200GB increments to move beyond 1TB is best. This way, you’ll be able to buy space for your storage needs as your space expands, and also enjoy Word, Excel, and PowerPoint for no added cost.

If the Microsoft Office apps are not important, buying the 100GB of OneDrive space (at $2/mo or $24/yr), and paying to add more as you need it is probably a better bet, up to a point, anyway. That’s because Office 365 Home is its own $70 a year subscription, so if you only need 100-200GB and no access to Office 365, you could save some money. Beyond 300GB, though, it’s cheaper to buy Office 365 Home.

As for businesses, picking the $6 per month (or $5 with yearly commitment) Office 365 Business Essentials plans is the best way to get most for the price. However, anyone, regardless if a business or not, can still sign up and free to choose this plan to enjoy 1TB of OneDrive for a year for $60. You’ll get 1TB of storage, and you can always add-in an extra 1TB of storage at the rate of $5 per user, per month with a OneDrive Business Plan if needed.

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  • Microsoft Consumer Services

OneDrive for Business Drops Unlimited Storage Plan

  • Laurent Giret
  • Aug 30, 2023

OneDrive for Business

Microsoft’s OneDrive for Business service no longer offers an unlimited storage option for commercial customers. As reported by TechRadar , the company’s OneDrive for Business (Plan 2), which offered unlimited storage for approximately $10 per user per month is no longer available for new customers.

The company still offers OneDrive for Business (Plan 1) with 1 TB of storage for $5 per user/month. The OneDrive for Business Plan 2, however, came with some asterisks despite the unlimited storage promise.

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First of all, commercial customers got 1 TB of storage per user by default, which could be increased to 5 TB per user. To get additional storage, customers had to contact Microsoft support to get 25 TB of storage per user. Beyond that, Microsoft would only provide additional storage in the form of a 25 TB SharePoint team site.

“In response to customer demand, Microsoft has streamlined the purchasing process for customers who use OneDrive for Business standalone plans,” a Microsoft spokesperson told TechRadar Pro. “Customers currently on these plans will still be able to add seats and renew their license.”

You may remember that Microsoft also used to offer unlimited OneDrive storage to consumers with an Office 365 Home, Personal subscription, but the company ended that back in 2015 . At the time, the company explained that a small number of customers were abusing the system to back up numerous PCs and entire movie collections.

While Microsoft didn’t say this time that some commercial customers were taking advantage of this “unlimited storage” feature, another company just did it: Dropbox, which also offered unlimited storage with its Advanced Plan, announced that it would stop doing that after noticing that some customers were using its “use as much space as you need” policy for unexpected personal use cases such as crypto mining.

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  • Inexpensive
  • Excellent productivity suite & user management
  • Easy to use

OneDrive for Business Review

OneDrive for Business is a good, affordable EFSS option for SMBs that want full Office 365 integration yet don't want to pay too much. Check out our full OneDrive Business review for all the details.

Jacob Roach

OneDrive is one of the most popular cloud storage platforms available, and as you can see in our OneDrive review , it’s one of the best cloud storage options available. OneDrive for Business is equally impressive, earning a spot alongside some tough competition in our best business cloud storage guide. In this OneDrive for Business review, we’re going to explain why.

The short of it is that Microsoft includes a lot of functionality for very little money. Because of the native integration with Office 365, OneDrive for Business is a compelling offer for businesses willing to work in Microsoft’s ecosystem. If you want to choose the software your business uses, though, there are better options; our favorite is Egnyte (read our Egnyte Connect review ).

Strengths & Weaknesses

  • Productivity suite & user management
  • Full technical documentation
  • Built-in automation
  • Excellent security model
  • Server-side encryption
  • No encryption key management
  • Few third-party integrations

Although other cloud storage solutions can play the role of a business hub with third-party integrations, OneDrive for Business offers everything you need through Microsoft’s suite of Office applications. That makes OneDrive a great value, and the applications within the ecosystem work well together. However, it also means that you don’t have a lot of choice in the business apps you use.

Office 365 for All

As we’ll get to in the next section, Microsoft clearly wants you to use its productivity apps. For example, the OneDrive Business Plan 1 is $5.00 per user per month, and it only includes OneDrive. Office 365 Basic is the same price with an annual commitment, except it includes OneDrive in addition to Microsoft’s other productivity apps.

onedrive for business review plans

Microsoft Office 365 is the center of the ecosystem, and OneDrive is just a part of it. Thankfully, Microsoft’s productivity apps are world class. Outlook is great for email — though short of a fully encrypted email application — and the suite of Office apps (Word, Excel, PowerPoint, OneNote ) have been staples of small business and enterprise outlets for decades. 

Because OneDrive is simply a part of the larger ecosystem, everything works seamlessly with your cloud storage solution. You can easily share files or folders with others in your business, sure, but also collaborate in real time with the Office 365 suite.

In addition to Office apps, Microsoft includes other services, like Microsoft SharePoint for web-based collaboration, and Teams, for keeping in contact with your coworkers. You can read SharePoint vs OneDrive comparison guide to learn more about these Microsoft products.

Frankly, the Office lineup of apps is second to none. Google Drive gets close with its range of productivity apps, but Microsoft still reigns supreme. The only thing missing from the lineup is a project management app (outside of Trello ), and unfortunately, you can’t solve that problem through third-party integrations. 

Slim Integrations

Cloud storage services that use server-side encryption usually do so to pave the way for third-party integrations (Box Business and Dropbox Business are two good examples of that). OneDrive has integrations but, as mentioned, Microsoft wants you using its own lineup of applications.

There aren’t many integrations. For example, Trello and Wrike are the only options for project management integration (we would’ve liked to see monday.com and Asana , too).

Compared to Box and similar services, Microsoft’s lineup of applications is slim. That’s because you have everything you need with the included Microsoft products. However, if you want to try out other office applications, you won’t be able to do so within OneDrive.

onedrive business review app integrations

Although slim, OneDrive’s list of integrations isn’t barren. Vimeo integration allows you to upload video files from your drive with just a few clicks, and Autodesk support allows you to connect and share AutoCAD files through OneDrive. Microsoft includes a document signing tool in the form of DocuSign, as well as OneLogin for single sign-on, too.

The problem is that Microsoft includes only one or two integrations for each category. The lineup isn’t lacking — you have everything you need, small business or large. However, you don’t have the same choice in the apps your business uses compared to services like Box and Egnyte.

Powered by Azure

OneDrive for Business is powered by Microsoft’s Azure network. Azure is a global network on the scale of Amazon Web Services , hosting everything from OneDrive to Xbox’s Game Pass cloud streaming. We recommend reading our Microsoft Azure review if you want a full breakdown of the network.

There’s one key upside for OneDrive: because of the size of Azure, Microsoft is able to host your data in a decentralized way. That includes storing copies of your data for redundancy, but also separating your encrypted data from the encryption keys (we’ll talk more about that in the “security” section below).

OneDrive for Business Features Overview

Sync
Sync Folder
Block-Level Sync
Selective Sync
Bandwidth Throttling
Sync Any Folder
Max File Size 100 GB
Network Drive
File Sharing
File Link Sharing
Link Passwords
Link Expiry Dates
Folder Sharing
Folder Permissions
Link Download Limits
Upload Links
User Management
User Groups
Set User Roles
Monitor User Activity
Restrict User Storage
Remote Device Wipe
Productivity
File Previews
Edit Files
In-App Collaboration
Office Integrations
Notes App
Media Playback
Mobile Apps
Deleted File Retention
Versioning
WebDAV
Security
At-Rest Encryption
In-Transit Encryption
Two-Factor Authentication
Client-Side Encryption
Data Residency
SSO Integration
Custom Password Requirements
Support
24/7 Support
Live Chat Support
Telephone Support
Email Support
User Forum
Knowledgebase
Misc
Free Plan

Pricing: OneDrive for Business

OneDrive for Business is one of the cheapest enterprise cloud storage solutions on the market. Compared to more expensive services like Tresorit, OneDrive is clearly a deal (read our Tresorit review for more). However, it also matches our other go-to recommendation for businesses on a budget: Sync.com (read our Sync.com for Teams review ).

  • Price per user, 1TB storage, User count: 1 – 99+
  • Price per user, Unlimited storage, User count: 1 – 99+

If you’re just interested in OneDrive, there are two options: Plan 1 and Plan 2 (we don’t make the names, folks). Between them, there are only two main differences. 

Plan 1 comes with 1 TB of storage per user, while Plan 2 comes with “unlimited” storage (there are limits, technically, though you’ll probably never hit them). Plan 2 also comes with features like file auditing and data retention, both of which are absent from Plan 1. 

Just so we’re clear, the limits kick in once subscribers with five or more users hit 1TB of storage per user. Microsoft will continue to increase that limit up to 25TB per user, at which point it’ll start handing out storage as 25TB SharePoint team sites to individual users.

It’s hard to justify either of those plans, though. Microsoft 365 Business Basic is the same price as OneDrive Plan 1, and Business Standard is only slightly more expensive than Plan 2. Both include some of Office 365. Microsoft clearly wants you in its ecosystem, and like Google, is willing to slash prices to get you hooked (read our Google Drive review to see this playbook in action).

The pricing shows that Microsoft wants you to purchase a 365 bundle, but Microsoft goes further. Unlike the OneDrive for Business pricing, the 365 plans allow you to sign up month-to-month, and you can try out Business Standard for free for one month (something that isn’t present on any of the other plans).

Microsoft 365 Business

Both Microsoft 365 Business plans come with more Microsoft apps. The Basic plan is restrictive, with Microsoft Teams, Exchange, and SharePoint, along with the web versions of Office apps, while the Standard plan includes everything, including desktop versions of Office apps.

If you need advanced security and deployment features, there’s Microsoft 365 Business Premium, too. At $20 per user per month, it’s pricey. However, with remote access wipe and data loss prevention measures, it’s worth it.

When it comes to price and storage, no one beats OneDrive, and only a small handful of services match it (Sync.com among them). Box Business is around the same price, though with far less storage space, and although pCloud Business is close, it’s still more expensive than OneDrive.

We do have one issue with Microsoft 365 Business Standard. Unlike OneDrive for Business Plan 2, which includes unlimited storage, Business Standard caps you at 1TB. We expected to see the unlimited storage feature on Business Standard as well, as it’s Microsoft’s flagship offering. If you need unlimited storage, give MEGA or Dropbox Business a look.

Ease of Use

As cloud management software, the OneDrive for Business desktop app is a little thin. You can manage a few settings, such as choosing a bandwidth limit when you upload and download files from the cloud. Overall, though, the OneDrive app is mainly there to allow you to quickly see your files from the taskbar.

onedrive business review desktop settings

We’ll talk more about syncing and sharing in the next section. For this section, know that Microsoft makes OneDrive very easy to use. Sharing and moving files around is as intuitive as using Windows File Explorer. Even compared to providers like Egnyte , OneDrive integrates seamlessly into your desktop experience.

However, the desktop experience is light. As we’ll get to in the next section, there are a few options for sharing and syncing. Most of your time with OneDrive on desktop, though, will be spent editing the files stored in your account, not configuring the service. If you’re an admin, you’ll need the web app for that.

If you have more than one OneDrive account, our dedicated guide will show you how to manage multiple OneDrive accounts .

You can do quite a bit more with the web application, including creating shared libraries for various users on your team. You can automate tasks in the web app, too, which we’ll get to in a moment. 

onedrive business review web app

As mentioned in the “features” section above, Office 365 is the center of the ecosystem, so you have quick access to the various other services included with an Office 365 Business Premium subscription (or whatever plan you choose). Among them, the most important option is “admin.”

There’s a lot in the admin center, from settings for Azure Active Directory to SharePoint. For OneDrive, the two most important are “users” and “groups.” When you add a new user, you can manage their access to what’s stored in your account. Once you have your users set, you can organize them into groups, too.

onedrive business review admin center

That’s standard fare for any cloud storage service, but Microsoft goes further. Your users and groups work across your entire subscription. That means you can choose which products your users have access to, how they’re organized in Microsoft Teams and more. The level of control is, frankly, unmatched. 

Thankfully, there are a few ways to automate user management (as well as various other tasks in your Office 365 account). First, you can create user templates to make onboarding simple, and even add multiple users at once. Additionally, admins can set roles for users, reset passwords and more, all from the admin center. 

OneDrive Business really comes into its own with Power Automate, which is essentially a Visual Basic scriptor. Using a flowchart, you can connect Microsoft’s own applications with any integrations you have to automate various tasks. Microsoft includes a massive library of templates to get started, but you can create your own, too.

onedrive business review power automate

For example, there’s a template for automatically saving Outlook email attachments to your OneDrive account. That’s a simple example, but the possibilities are almost endless. Once you’ve set up your automated system, you can view analytics and troubleshoot them. Even better, Power Automate is never more than a few clicks away with Microsoft’s ecosystem. 

File Sharing & Syncing

OneDrive syncing works in the same way as Dropbox . Once you sign up for a OneDrive for Business Plan, you’ll be prompted to download a OneDrive application, as well as deploy the same application for all of your employees. From there, users can upload files into OneDrive using the folder the application creates. 

Everything syncs automatically, but files don’t automatically take up space on your computer. Files can either be available only when you’re online, available offline as long as you’re editing or available offline all the time. We like the middle option most, as you can download and edit files stored in OneDrive temporarily, then free up space on your hard drive when you’re done.

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If for some reason your files don’t automatically sync, you can always manually sync them using the OneDrive web application. Additionally, OneDrive for Business supports block-level sync . With block-level sync, you don’t need to reupload an entire file whenever you make changes to it. Rather, OneDrive will only update the changes inside your file storage.

Sharing Is Simple

File sharing is just as simple. Once you’ve created a sync folder, simply right-click on a file in that folder and select “share.” You can share internally with other users on your account, or generate a link to share externally. Additionally, you can set a password and expiration date for the shared link. 

onedrive business review sharing

OneDrive for Business allows you to request external files, too. You can click on any folder in your account to generate a file upload link, then automatically email that link. Users outside of your network can use it to upload files, all without having access to your OneDrive account.

To test OneDrive’s speed, we used a 1GB test folder filled with various file types like photos, movies, text documents and more. We uploaded and downloaded the file twice, then averaged the results. Before running the tests, we measured our internet connection speed at 450 Mbps download and 19 Mbps upload on a hardwired connection.

With those speeds, we’d expect an average download time of 18 seconds and an average upload time of seven minutes and 32 seconds.

First Attempt:Second Attempt:Average:
7:447:417:43
0:260:270:27

Thankfully, OneDrive doesn’t stray too far from those numbers. Our average upload clocked in at seven minutes and 43 seconds, just 11 seconds longer than our expected time. The gap is even shorter with our download time results, with OneDrive averaging nine seconds longer than our expected result. 

That’s not too surprising, though, especially compared to other cloud storage platforms that use server-side encryption (read our Icedrive review for an example). OneDrive simply doesn’t have to deal with the level of overhead of a service with client-side encryption. 

We’re giving OneDrive high marks for speed — it earned them. However, with Microsoft’s Azure network powering the service, the speeds aren’t surprising. OneDrive is fast. However, it’s no faster than Google Drive and Dropbox . 

Security & Privacy

Microsoft OneDrive for Business doesn’t have a zero-knowledge encryption model, but it has something close. Instead, Microsoft employs a “zero-standing access” policy. In short, this policy means that engineers can only access your account if it relates to a specific request. Microsoft even goes so far as to segment engineers into access levels, and all but one of them are separated from your data. 

To be clear, these clearances are only granted in response to something, so Microsoft can’t poke around in your account whenever. Still, it’s worth keeping in mind that OneDrive Business is hosted in the U.S., which has some privacy implications (we’ll get to those soon).

As for encryption, Microsoft uses industry-standard 256-bit AES for data at rest (read our description of encryption for more). In transit, Microsoft protects your data with an SSL/TLS channel using 2048-bit keys. When it comes to the encryption practices on OneDrive for Business, everything checks out. 

It’s how Microsoft stores your data that stands out. As mentioned, OneDrive Business uses Microsoft’s Azure servers for file hosting, and Microsoft has a lot of Azure servers available.

The security model takes advantage of the breadth of servers available to OneDrive Business, separating your data and encryption keys and storing them on physically separated servers. Microsoft also copies your encrypted data across multiple servers for redundancy.

OneDrive also doubles up on encryption. In addition to encrypting every file in your account individually, Microsoft also encrypts the disk your file is stored on using BitLocker. BitLocker sits among the best encryption software , and it’s a standard feature in Windows 10 . It’s nice to see the same tech at work in the data center.

The Privacy Dilemma

Privacy is a sticky situation for Microsoft, and not for the same reasons as Dropbox . Microsoft is respectful of user privacy, at least compared to Google Drive and similar services. However, as a company based in the U.S., Microsoft is part of the Five Eyes and is still required to comply with law enforcement under the CLOUD Act . 

Microsoft is doing its part, though. Like all web hosting and cloud storage services, Microsoft collects data about you and the users on your account. However, the terms of use prohibit Microsoft for using this data for user profiling, advertising and market research purposes.

Additionally, Microsoft offers a global network of servers to its OneDrive Business customers, so you can choose where your files in the cloud are hosted. In fact, Microsoft defended a user against a U.S. search warrant for data hosted outside of the U.S. Even better, Microsoft won .

Microsoft even extends GDPR to users around the world. Compared to other cloud-based services, OneDrive is certainly on the right side of the privacy problem. However, you still have to take Microsoft at its word. More so than other cloud storage solutions, Microsoft is transparent in how it collects and uses your data.

Without client-side encryption, though, there isn’t a clear separation between Microsoft and your data. The zero-standing access privacy policy helps with that problem a little bit, and given how fast and convenient OneDrive is, it’s a reasonable tradeoff. However, it’s not as safe as a proper zero-knowledge model like Tresorit offers.

Customer Service

OneDrive for Business comes stocked with a robust support system. However, Microsoft’s approach is mostly hands-off. Support starts in your OneDrive admin center. There, under “health,” you’ll find the “service health” page. In addition to checking server status, the service health page also has any advisories or alerts that might be impacting your service. 

onedrive business review service health

It sounds small, but Microsoft keeps a detailed history of widespread issues on the service health page. You can also report an issue directly on the service health page, contributing to other businesses’ health reports. 

As far as solving problems, Microsoft has an impressive knowledgebase, though most of the articles are targeted at Microsoft’s personal products.

Business admins need Microsoft Docs. As a business admin, you have access to an encyclopedic library of technical documentation, not only covering Microsoft’s consumer- and business-facing products, but also the services that power those products.

onedrive business review docs

That includes everything from practical deployment guides to dense technical documentation about utilizing Microsoft’s various APIs. The document center is Microsoft’s services on paper. Outside of troubleshooting, it provides everything you could ever want to know, not only about OneDrive, but about everything Microsoft does.

Admin Center

Although it’s clear Microsoft wants you to use its self-help resources — it makes them worth using — there are contact options available. In the admin center, you can find help under the “support” tab. Microsoft offers support over the phone and by email.

When you create a service request, you first have to search for your problem amid Microsoft’s documentation — or use an A.I.-driven live chat, which accomplishes the same thing.

If your problem isn’t solved, you can put in a request for someone to contact you by phone or email. Microsoft even provides estimates for how quickly you’ll get a response for each. You can also attach up to five files to your request and view a filterable log of your previous requests.

It’s hard for the support system to feel cohesive across the board, though. With so many business and personal services — and a lot of overlap between them — it’s a feat that Microsoft manages to organize its support system at all. 

The support system works well, and with its scale, it’s extremely impressive. You just have to know where to go. Trying to work through Microsoft’s support chain outside of the admin center is an exercise in patience.

The Verdict

OneDrive for Business is an objectively great deal. For less than $15 per user per month, you not only get access to a robust cloud storage platform, but also Microsoft’s entire ecosystem of business applications. There are tiered discounts, so company size may be a small issue. Overall, though, OneDrive for Business is a great value .

It’s not perfect, though. There are cheaper options if all you’re looking for is storage, and some of them even offer client-side encryption. It’s a difference in approach, so we’re not knocking OneDrive for Business here. However, that difference in approach may not align with what your business needs. 

What do you think, though? Are you going to give the free trial a shot? Let us know in the comments below and, as always, thanks for reading.

  • Is OneDrive Good for Business? As long as you’re willing to use Microsoft’s suite of productivity tools, OneDrive for Business is an excellent cloud storage platform at a great price.
  • What Is the Difference Between OneDrive and OneDrive for Business? OneDrive for Business is for multiple users, while standard OneDrive is for personal use. Additionally, Business subscribers have access to deeper management, integration and automation tools.
  • What Is the Cost of OneDrive for Business? There are two OneDrive for Business plans: Plan 1 and Plan 2. Plan 1 costs $5 per user per month, and Plan 2 costs $10 per user per month. You can also get OneDrive as part of an Office 365 subscription, which ranges anywhere from $5 to $20 per user per month.

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Unlimited OneDrive storage is no longer an option, even for businesses

Microsoft has ended its unlimited cloud storage option for OneDrive users.

OneDrive on a Samsung Galaxy Flip

What you need to know

  • New subscribers will not be able to obtain a OneDrive for Business (Plan 2) subscription with unlimited storage going forward.
  • Organizations that already have that type of subscription will be able to renew it and add seats.
  • Available OneDrive for Business subscriptions default to 1TB per user but admins can increase that to 5TB per user in some cases.

As file sizes get larger and more work moves to the cloud, the need for online storage continues to grow. The size of storage subscriptions, however, just significantly shrank, at least for OneDrive users. Microsoft no longer options unlimited cloud storage as part of OneDrive for Business plans. Instead, the default limit is 1TB per user.

There are some options for up to 5TB of storage per user, but those are limited to certain customers. In order to qualify, an organization needs to have five or more users with a OneDrive for Business subscription, specifically plan 2. Even then, there is an initial limit of 1TB per user, but admins can increase that to 5TB per user.

"In response to customer demand, Microsoft has streamlined the purchasing process for customers who use OneDrive for Business standalone plans,” said Microsoft to TechRadar . “Customers currently on these plans will still be able to add seats and renew their license.”

Microsoft's statement explains that organizations with a current OneDrive for Business (Plan 2) subscription can continue to keep that option. Those organizations will even be able to add seats and renew their license. The change appears to only affect new subscribers, who will no longer be able to sign up for a plan with unlimited cloud storage.

TechRadar spotted that the change occurred at some point between July 14 and July 28 this year. Microsoft's website for OneDrive for Business subscriptions now only lists OneDrive for Business (Plan 1). There are also Microsoft 365 subscriptions that include cloud storage, but those are also limited to 1TB per user.

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onedrive for business plan 2 unlimited storage

onedrive for business plan 2 unlimited storage

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Using a OneDrive for Business (Plan 2) account as a 15TB shared folder datastore

Thanks so much for your advice on this, everyone. It sounds like the OneDrive-based approach would be a bodge that would cause a poor experience for the users and ongoing hassle for IT.

I've flung this back for consultancy from the Azure team, as it defo sounds like a solution involving some combo of Azure Files and Azure cold storage may be the best bet for this client.

Hey r/msp ,

I've been asked to advise on a customer with only 3 users, but with 15TB of data they want to move from an on-prem NAS to Office365. They've already done some housekeeping on this data, so this 15TB figure is fairly final. Pretty bog standard scenario.

After initially thinking "that's ok, give them all Business Premium licenses, maybe buy a 4th Business Premium dummy account and then they've got 20TB pooled Sharepoint quota", I've now found that 5TB/user quota is purely for OneDrive use - and that on the Sharepoint side, they only get 10GB per user to play with on top of the 1TB initial allocation. The pricing for extra Sharepoint Online storage is shocking - it would cost £2,100/month for the extra 14TB they need. To replace a NAS that cost less than that and has been operational for a few years... at least they could sell the NAS to afford the first month's payment, eh?!

I've now learned that the 5TB quota for OneDrive is indeed unlimited for Plan 2-licensed users, and Microsoft will increase it from 5TB to 25TB on request if you are using 90% of the 5TB (after the 25TB, you get given an extra 25TB SP Team site each time you need an increase).

My question is - does anyone see any issues with creating a OneDrive for Business (Plan 2)-licensed 'dummy' account, extended to 25TB, where the parent folder of the whole folder structure would be shared to the 3 users in the tenant? Has anyone done this before? With the pricing for extra SP Online storage I can't imagine we're the first to face this dilemma!

They have no need for complex permissions due to the small headcount, just a 'Management' share which can be placed in a separate root folder and shared separately.

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  6. OneDrive for business (Plan 2)

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COMMENTS

  1. OneDrive for Business Plan 2 Storage Limit 25TB

    For detailed information, see OneDrive service description. Reference: Compare OneDrive plans. When they say unlimited, I believe it means they can increase the storage to a certain limit in Plan 2 whereas for other OneDrive plans (such as Plan 1), the storage is fixed to 1 TB per user. If you need any help, let me know.

  2. Cloud Storage Pricing and Plans

    Or buy at $9.99 per month. Try free for one month. For up to six people. Up to 6 TB of cloud storage (1 TB per person) 50 GB of mailbox storage 2. Works on Windows, macOS, iOS, and Android™. Premium desktop, web, and mobile versions of Word, Excel, PowerPoint, OneNote, and other apps. Ad-free Outlook web, desktop, and mobile email and ...

  3. Is OneDrive for Business Plan 2 really unlimited storafge

    Harassment is any behavior intended to disturb or upset a person or group of people. Threats include any threat of violence, or harm to another.

  4. How to get unlimited Onedrive storage for my enterprise?

    3 answers. It is possible to get unlimited storage for Microsoft OneDrive. If you need unlimited storage, then the OneDrive for Business (Plan 2) should suit you. Unlimited individual cloud storage for qualifying plans for subscriptions of five or more users, otherwise 1 TB/user. Microsoft will initially provide 1 TB/user of OneDrive for ...

  5. OneDrive for Business (Plan 2) Limits

    This link tells me that Plan 2 for Business gives us unlimited storage for $10/user/month. Of course the conditions say: > Unlimited individual cloud storage for qualifying plans for subscriptions of five or more users, otherwise 1 TB/user. Microsoft will initially provide 1 TB/user of OneDrive for Business storage, which admins can increase to ...

  6. Cloud Storage Pricing and Plans

    Buy now. Or buy for $1.99 per month. For one person. 100 GB of cloud storage 2. 50 GB of mailbox storage 2. Works on Windows, macOS, iOS, and Android™. Web and mobile versions of Word, Excel, PowerPoint, OneNote, OneDrive, and more. Ad-free Outlook and mobile email and calendar with advanced security features. OneDrive ransomware protection ...

  7. OneDrive cloud storage and file sharing for business

    Untethered mobility. Create, view, edit, and share files on the go with the OneDrive mobile app. Easily capture whiteboards and scan work receipts, business cards, and other paper documents for safekeeping.

  8. Exclusive: Microsoft quietly ends unlimited cloud storage option on

    OneDrive for business (plan 2) offered customers unlimited storage, but only if they qualified. Organizations, first of all, needed five or more users with a OneDrive for business (plan 2 ...

  9. OneDrive for Business plan 2 "unlimited personal storage"

    The questionable area is the fine print. Plan 2 says: *Unlimited individual cloud storage for qualifying plans for subscriptions of five or more users, otherwise 1 TB/user. Microsoft will initially provide 1 TB/user of OneDrive for Business storage, which admins can increase to 5 TB/user. Request additional storage by contacting Microsoft ...

  10. OneDrive service description

    1 For information on OneDrive storage per user, you can check OneDrive in the Modern Work Plan Comparison or the Microsoft 365 User Subscription Suites for Small and Medium-sized Businesses. 2 Storage allocations in Education tenants may be limited. Please see Office 365 Education service description for details.. Learn more. For technical information about OneDrive, check out the following ...

  11. Compare OneDrive for Business Plans, Pricing, and Features

    OneDrive for Business Plan 1 OneDrive for Business Plan 2; $5.00 user/month Based on Annual Commitment buy now: ... In addition to all the features of Plan 1, Plan 2 includes unlimited storage space* (see conditions in the table), and compliance features like In-Place Hold and Data Loss Protection (DLP). If you are not very much concerned about ...

  12. OneDrive for Business Plan 1 vs Plan 2

    In this article, we are comparing the OneDrive for Business Plan 1 vs Plan 2 to better understand the differences in these subscription models better.. OneDrive has been one of the excellent cloud storage services from Microsoft. While the individual, freemium service (on Windows 10) has been one of the most beneficial options, you would find it one of the unique opportunities for businesses ...

  13. Discontinued the unlimited storage option for OneDrive for Business

    OneDrive for Business Plan 2 used to offer unlimited storage with conditions, however, the maximum space you can get after stopping it depends on your current subscription. If you have a Microsoft 365 subscription that includes OneDrive for Business, such as Microsoft 365 E3 or E5, provide 1 TB/user of OneDrive for Business storage, which ...

  14. How do I maximize onedrive storage for business? Is there a plan that

    If the understanding above is right, generally, if your organization has a qualified subscription and five (5) or more users, you can change the storage space to more than 5 TB. Please check if OneDrive for Business (Plan 2) can meet your needs, E3 and E5 subscription also provide unlimited storage. For your reference: Cloud Storage Pricing and ...

  15. Looking for more storage on OneDrive? Here are your options

    OneDrive for Business Plan 2 — $10.00 user, per month, for unlimited personal cloud storage For businesses, one of the middle options for extra storage in OneDrive is a plan that comes in at $10 ...

  16. OneDrive for Business Drops Unlimited Storage Plan

    The company still offers OneDrive for Business (Plan 1) with 1 TB of storage for $5 per user/month. The OneDrive for Business Plan 2, however, came with some asterisks despite the unlimited ...

  17. OneDrive for Business Review

    For example, the OneDrive Business Plan 1 is $5.00 per user per month, and it only includes OneDrive. ... Plan 1 comes with 1 TB of storage per user, while Plan 2 comes with "unlimited ...

  18. Unlimited OneDrive storage is no longer an option, even for businesses

    Microsoft no longer offers an unlimited cloud storage option for OneDrive for Business. New subscribers will be limited to OneDrive for Business (Plan 1), which defaults to 1TB per user.

  19. •SharePoint Online Plan 2 OneDrive storage is unlimited?

    As you mentioned your O365 subscriptions include SharePoint Online plan 2, you are eligible for the 5TB + free when requested. Seems pretty clear to me here: The following qualifying plans provide unlimited OneDrive storage per user for subscriptions with at least five users. Microsoft will provide an initial 5 TB of storage space per user.

  20. OneDrive for Business Plan 2

    So I saw that OneDrive for Business Plan 2 offers unlimited data, but just under following conditions: ... That way you won't need unlimited OneDrive storage and you can save costs on storage and get administrative tasks done more efficiently. Reply reply More replies.

  21. OneDrive for Business "Unlimited Storage" : r/Office365

    Has anyone had any experience with increasing their OneDrive for Business storage to the unlimited (25TB) tier, whilst still being below the 5 user limit? Being a singular person using Microsoft 365, I'm not overly keen on the idea of paying for 5x ODB Plan 2 licenses, to get unlimited storage. Thanks! :D

  22. Using a OneDrive for Business (Plan 2) account as a 15TB ...

    I've now learned that the 5TB quota for OneDrive is indeed unlimited for Plan 2-licensed users, and Microsoft will increase it from 5TB to 25TB on request if you are using 90% of the 5TB (after the 25TB, you get given an extra 25TB SP Team site each time you need an increase). My question is - does anyone see any issues with creating a OneDrive ...

  23. OneDrive for Business Storage Capacity (Over 5TB)

    For your storage needs exceeding 5TB in OneDrive for Business. According to this article ( OneDrive for Business plan 2 "unlimited personal storage") Microsoft will initially provide 1 TB/user of OneDrive for Business storage, which admins can increase to 5 TB/user. Request additional storage by contacting Microsoft support.

  24. 5 Of The Best Apps For Backing Up Photos And Videos

    If you need more storage, you can upgrade to Microsoft 365 Basic for $19.99 per year or $1.99 per month, which gives you 100GB of storage along with the web and mobile versions of Word, Excel ...

  25. Compare Microsoft 365 Business Plans and Pricing

    With Microsoft 365 Business Basic, Microsoft 365 Business Standard, and Microsoft 365 Business Premium plans, you can host online meetings and video calls for up to 300 people using Microsoft Teams. With Microsoft 365 E3 and E5, Microsoft 365 A3 and A5, and Microsoft 365 Government G3 and G5 plans, this limit increases up to 1,000 people.