sample cover letter for school secretary position

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• School Secretary

School Secretary cover letter example

As school secretary, your impact reaches far beyond the hundreds of children that depend on your efficient administration and willingness to deal with a myriad of unexpected issues. Your teaching colleagues need to know they can rely on you, parents call you with urgent inquiries throughout the day and a whole host of secondary staff and service providers see you as a facilitator. 

It takes a certain person to do the job well, so a school secretary cover letter is a way to describe how you do your job as well as what you have achieved.. 

A school secretary cover letter needs to go far beyond simply describing the responsibilities of the role. What is your attitude to problem solving when someone walks into the office? How do you prioritize when your desk is overflowing with work? Will you dedicate the time to listening to a colleague when your mind should really be elsewhere?

Being a school secretary is about far more than paperwork, so the school secretary cover letter needs to tell the more human side of your professional story.

In this school secretary cover letter example and guide, we consider:

• How the format of the school secretary cover letter can shape your story.
• What you might include in the intro, middle part and ending of the letter.
• How to include your behaviors as well as adding context to your accomplishments.
• How to impress a school leader and the mistakes that you should avoid.

You can find dozens more writing tips and formatting guidelines in our 125+ cover letter examples designed for job seekers at every level of their careers.

If the school secretary cover letter guide was useful, please do some of education cover letter examples:

• Teacher cover letter sample
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• Substitute teacher cover letter example.

These roles may not be exactly the same – but you never know when inspiration may come.

According to Zippia , there are currently 75,656 openings for a school secretary in the U.S. 

Best format for a school secretary cover letter

As a school secretary, you need to be efficient in all forms of communication, so your cover letter should be no different. Your words carry the greatest impact, but how you format the cover letter (visuals and textual spacing) will also influence the reader. There is an accepted cover letter format that you won’t need to change too much for your needs:

Cover letter header

• Greeting / salutation
• Cover letter intro
• Middle paragraphs (body of the letter)
• Ending paragraph of your cover letter

This cover letter guide seeks to highlight some specific advice for school secretaries, but there are also more general considerations. Our comprehensive cover letter example guide offers a few different perspectives. The longer you spend thinking about how you want to write your cover letter, the more fit for purpose it will be.

Here is a school secretary cover letter example to offer some food for thought:

Dear Principal Fletcher,

Having served as the school secretary at 600-pupil Warner High, my six years of education admin experience have taught me that if you are ready for anything, say “yes” to most things and try to be efficient in everything that you do, then work will be a pleasure and you will be a fantastic servant to students, staff, and parents.

Many people might think that saying “yes” to everything is a recipe for burnout, but it is my belief that we are capable of far more than we think. Thanks to my (competition-winning) touch-typing skills and finely tuned sense of judgment, I have emptied my inbox every evening for the past three years. Mental fortitude is vital when you are juggling many admin plates and my colleagues always know that I am 100% there for their problems – if I say that I will get it done, they can walk away and forget about it.

I am proficient in every aspect of high school administration:

• Working knowledge of all major educational data management software.
• Coordinating many aspects of staff organization – schedules, meetings and payroll.
• Handling an average of 70 parent calls a day – with a 97% satisfaction rating.
• Typing and editing work for 50+ teaching staff – PowerPoint is my specialty.

I live for the new challenges that every day brings as a school secretary and always make myself available if anyone needs a friendly ear. I was elected head of the staff common room in my previous role and enjoy both the professional and social sides of the school environment.

I hope for an opportunity to visit the school to get a sense of how I might be able to add value to your fantastic educational establishment.

Simona Brunton

School secretaries are renowned for their attention to detail and impressive memories, so getting the header right should not be too demanding. Doing the basics well is simply part of their DNA. In a school secretary cover letter header, those basics are name, email and contact cell number.

In more corporate roles it is permissible to include a link to their LinkedIn or other social media if they add value to the application, but that is unlikely in this case. Keep it simple, although you would be surprised at how many applicants trip up, even at this stage.

Do not assume that having your contact details on your resume will be enough. The hiring manager may decide to invite you to an interview on the strength of what is written in your cover letter, so it is convenient that all of your details are at hand. The header from our school secretary cover letter example is a great place to start when designing your own.

Goal of the cover letter header: Sharing your essential contact details is not a waste of space. Seeing them at the top of the cover letter will allow your future boss to concentrate on the messages that you want to get across in the body of the letter itself.

Cover letter greeting

Appropriate formality is essential in your job, so erring on the side of formal is important in a school secretary cover letter greeting. Starting with a standard “ Dear Dr. / Mr. / Ms. ” is always a respectful opening for a job search conversation if you are sure of the honorific.

Make sure that you know to whom the cover letter should be addressed. Normally this would be the principal and if their details are not included on the job description, it is not hard to find their public information. If the school is a large one, there may be someone else in charge of hiring, so it is worth a quick call to check (which also gives you a great chance to ask any other questions that you might have).

Goal of letter greeting: Get the greeting right and show that you have an appreciation for the niceties of communication. Ensure you start on a formal footing. 

Cover letter introduction

The introduction of the school secretary cover letter is where you demonstrate that you understand and can solve the key challenges of the role. The first paragraph establishes your capability, introduces a sense of personality and gets to the heart of why you would be a great employee. 

Do your research in terms of the unique demands of the role and expand on one example around why you will be a brilliant hire for it. Always try to offer some context for what you have achieved. If you show that you have done well in a similar setting previously, your past performance will shine a light on your future potential. Put your influencing hat on – you have to give them reasons to hire you.

The school secretary cover letter intro cannot possibly give them everything they need to know to hire you, but it can make them read that little bit longer and with a little more interest. Get it right and the rest of your application will have a little more chance of success. Check out the intro from our school secretary cover letter sample. 

Goal of the cover letter intro: Make an impact at the start of your cover letter to allow the reader to engage with your story. Show them a different side to your application.

Cover letter middle part (body)

Whether you are eagle-eyed at keeping track of attendance, adept of coaxing unwilling students to change their attitude to learning or hot on the compliance with school procedures, your top skills and attributes should be included in the middle part, or body, of your school secretary cover letter. 

Focus on the blend of what you are good at and what is required for the role – there will be many common responsibilities in most school secretary roles, but it is worth checking that you are talking about the kinds of things that you will be expected to do.

Try to include as much detail about your attitude to work, how you make things happen with those around you and what sort of a person you are to work with. A resume tends to be about more factual achievements, so your cover letter is where you let your personality shine a little more. The reader should feel that you will fit in seamlessly with the wider team. See how this is done in the cover letter sample below. 

As you are applying for an educational setting, it is well worth using a sentence to outline your educational credentials. Most school secretaries will have some form of higher education and many will have taken various courses in administration.

Goal of the body of your cover letter: The most important aspects of your application should be covered in the middle of your cover letter. It doesn’t matter that they are repeated from your resume. Pick one or two belters and inject a sense of personality. 

How to close a school secretary cover letter (conclusion and sign-off)

As with any conversation, the listener is most likely to remember what comes at the end. Pick one more pain point of your future employer for the close of your school secretary cover letter and show that you have what it takes to help them out. 

Their confidence in your application will not come from you telling them that you can do it – it will come from you telling them that you have done it before. The cover letter conclusion should also include a call-to-action. Saying that you look forward to the opportunity of an interview (in a hopeful rather than expectant way) is an entirely reasonable sentiment after you have taken the time to compose two thoughtful and relevant pieces of job search content. You naturally think that you are a fit for a role, so why not express your excitement about meeting your future employer and finding out more?

Goal of the ending: Ending on a positive note means including one last relevant part of your story and also saying that you are looking forward to the interview. Every cover letter will do this last part, so don’t stand out for the wrong reasons by not doing it.

Writing psychology: avoiding mistakes for a school secretary

A school secretary cover letter will be read not only for the content, but also for how the content has been presented. School secretaries will often correspond with parents, write memos for staff and students and generally handle much of the written communication for their school. 

Avoiding mistakes in the copy is important to create the right impression. The following basic mistakes might seem unlikely, but in the stress of an application it is all too easy to overlook them:

• Grammatical and spelling errors: There really is no excuse for any basic errors to creep into your school secretary cover letter sample. Typing out copy accurately and communicating in a clear way is central to the role. Use an online spell checker such as Grammarly and get a fellow education professional to check that your language register is appropriate. The cover letter should sound like it has been written by a literate and thoughtful secretary.
• Use school language where possible: There is a certain style of language that is used in a school setting. Dial into this where possible and use the sorts of words that you would use in your workplace. If you sound like a professional secretary, it will add to how your messages are received.
• Keep it formal: Some professions call for an informal team-led approach where informality is welcomed in certain situations. A school secretary should adopt a formal approach 99% of the time with students, parents and colleagues, so ensure that the appropriate level of formality is present in the school secretary cover letter.

The visuals of your cover letter will also create an impression on your hiring manager, so give some careful thought to your choice. Think about using a touch of color where appropriate or check out our free cover letter templates to strike the right balance between personality and professionalism.

Key takeaways

• Let the reader feel what it is like to have you at the helm of their school admin.
• Choose the parts of your school secretary story that fit best with the demands of the role. Prove that you have what it takes to succeed.
• Follow the convention of introduction, middle paragraphs and conclusion – keep your language formal and speak like you would with your school community.
• Check for mistakes and think about whether the letter “sounds” like you.

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School Secretary Cover Letter

Write an eye-catching school secretary cover letter and make sure your resume gets noticed.

Highlight your strengths and expertise as they relate to the job opportunity including these in-demand schools secretary skills:

• organizational and planning skills
• verbal and written communication skills
• judgment and decision-making skills
• integrity, confidentiality and adherence to ethical standards
• computer and data management skills

SAMPLE SCHOOL SECRETARY COVER LETTER

Your name Your address Your contact details(phone and email) Date Mrs Joan Jackson Human Resources Manager Norfolk Public Schools 21 Irving Street Madison, NE 68701

Dear Mrs Jackson

Your recent posting for a school secretary immediately caught my interest as I believe my experience and skills closely match your job requirements. I would appreciate careful consideration of my credentials as presented below and within my resume enclosed.

• Over 3 years experience providing efficient and wide-ranging secretarial and administrative support to the principal, staff and diverse student population of 800-student Cedarbend High School
• proficient in a number of computer applications including MS Office and Google Calendar
• in-depth working knowledge of data management and record management systems
• superior organizational and planning skills ensure that multiple and complex tasks are completed on time and accurately
• excellent written and verbal communication skills facilitate the development of effective working relationships with staff, students and the public
• track record of successfully coordinating a variety of school programs to meet school, District and State requirements

I thrive on new challenges and enjoy working as part of a team in a busy and demanding environment. My commitment and dedication is evident in the consistently positive feedback I receive from both staff and students and I look forward to discussing with you how I could make a difference to your school.

Please contact me at your earliest convenience so that I may share with you more about my background and enthusiasm for the job. Thank you for your time and consideration.

Write a winning school secretary resume

This sample school secretary resume provides an excellent template for developing your own resume.

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What are the duties and skills to include in my school secretary cover letter?

This comprehensive school secretary job description provides a clear understanding of the duties, responsibilities and skills associated with this position.

These pages will also help you develop a winning cover letter.

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School Secretary Cover Letter Examples & Writing Tips

Use these School Secretary cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• School Secretary Example 1
• School Secretary Example 2
• School Secretary Example 3
• Cover Letter Writing Tips

School secretaries are responsible for a wide range of administrative tasks in schools. This includes managing student records, organizing the school calendar, and handling communications with parents.

To be successful in this role, you need to be organized, efficient, and have excellent communication skills.

Use these examples and tips to write a cover letter that will help you stand out from the competition and get the job you want.

School Secretary Cover Letter Example 1

I am excited to be applying for the School Secretary position at ABC School. I have more than 10 years of experience as a School Secretary and I firmly believe that my skills and experience would be an excellent fit for ABC School.

I have a proven track record of being a reliable and efficient member of the school administration team. I have experience managing a wide range of administrative tasks, from greeting parents and visitors to handling confidential information. I am also skilled in managing student records and creating and maintaining systems for tracking student progress.

Most importantly, I have a deep commitment to supporting students and their families. I have a strong belief that every student deserves to have a positive school experience, and I work hard every day to create a welcoming and supportive environment for students and staff.

Thank you for your time and consideration. I look forward to speaking with you soon about the School Secretary position at ABC School. I am confident that I have the skills and experience you are looking for, and I am eager to contribute my talents to your team.

School Secretary Cover Letter Example 2

I am writing to apply for the School Secretary position that was recently advertised on the XYZ website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your school district.

As an experienced school secretary, I have a proven track record of success in managing the administrative and clerical duties of a school office. I am skilled in handling a wide range of tasks, from answering phones and greeting visitors to managing student records and preparing reports. I am also proficient in using office software and systems, and I am familiar with the procedures and protocols of the school district.

Most importantly, I am passionate about working with students and supporting their education. I am committed to providing excellent customer service and ensuring that the school office is a welcoming and helpful resource for students and their families.

I am confident that I can be a valuable asset to your school district, and I look forward to the opportunity to discuss my qualifications in further detail. Thank you for your time and consideration.

School Secretary Cover Letter Example 3

I am writing to express my interest in the school secretary position that you have available. I believe that my experience as a school secretary, along with my education and training, make me an excellent candidate for this position.

I have been working as a school secretary for the past five years. My first job was at a small private school where I worked with one other secretary. As the only secretary, I was responsible for all of the administrative duties, including ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

My next job was at a larger public school. There were three secretaries on staff, so we each had our own areas of responsibility. I was responsible for ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

My most recent job was at a middle school. There were two secretaries on staff, so we each had our own areas of responsibility. I was responsible for ordering supplies, scheduling meetings and events, and answering phones. I also assisted teachers with their lesson plans and grading.

I am confident that my experience as a school secretary makes me an excellent candidate for this position. I am also confident that my ability to work independently will allow me to quickly become an asset to your team.

School Secretary Cover Letter Writing Tips

1. show your organizational skills.

One of the most important skills for a school secretary is being able to stay organized. This means being able to handle a lot of different tasks at the same time and keeping track of all the important details. In your cover letter, talk about a time when you had to juggle multiple tasks simultaneously and how you managed to stay organized and on track.

2. Mention your experience working with children

Many schools are looking for secretaries who have experience working with children. This could be through previous work experience or through volunteer work. If you have any experience working with children, be sure to mention it in your cover letter. This will show hiring managers that you have the necessary skills and experience to do the job.

3. Use strong language that emphasizes your commitment to the job

In your cover letter, use strong language that emphasizes your commitment to the job. For example, you could say that you’re “eager to start” or that you’re “looking forward to working” with the school. This will show hiring managers that you’re enthusiastic about the position and that you’re ready to start working as soon as possible.

4. Proofread your cover letter

Proofreading your cover letter is one of the most important steps in ensuring that your application is error-free. Make sure to spell-check and double-check that all the information is correct. Typos and grammatical errors can be a major turnoff for employers, so it’s important to take the time to proofread your letter carefully.

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School Secretary Cover Letter

15 school secretary cover letter templates.

How to Write the School Secretary Cover Letter

I submit this application to express my sincere interest in the school secretary position.

In the previous role, I was responsible for customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; interprets and explains MPS rules, policies and procedures.

Please consider my qualifications and experience:

• Multi-task and able to handle frequent interruptions and changes
• Able to deal with different personalities, , coaches, parents, staff, kids
• Acts as resource for inquiries to Athletics and Activities
• Innovative and original approach towards problem solving and working with staff
• Capable of learning any task presented
• Back-up coverage to clinic, Principal’s Secretary and front desk
• Office equipment, procedures and safety practices
• Computer software applications, esp

Thank you for taking your time to review my application.

Denver Johnson

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for School Secretary Cover Letter

School secretary responsible for customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinate communication at school site; explain MPS rules, policies and procedures.

School Secretary Examples

Example of school secretary cover letter.

In response to your job posting for school secretary, I am including this letter and my resume for your review.

Previously, I was responsible for customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS;coordinates communicationat school site.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Customer service and interaction with key internal and external personnel
• Effective oral, written, and persuasive communication
• Strong analytical and problem-solving skills and use of good judgment
• Experience with Datatel/Colleague Advancement is preferred
• Social media experience, Facebook, Linked In, Mail Chimp
• Demonstrated abilities with a computer usage and related software mandatory
• Knowledge of office equipment such as scanner, fax machine
• Knowledge of Infinite Campus, PeopleSoft - (payroll, requisition) and other various District software systems

Thank you for considering me to become a member of your team.

Oakley Bauch

I am excited to be applying for the position of school secretary. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for information and resolve complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.

• Integrity to make sound ‎judgments and handle ‎confidential matters with discretion
• Website development and maintenance experience preferred
• Possesses a general understanding of athletic contest preferred
• Proficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications
• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic
• Strong organizational and administrative abilities in order to manage multi-tasked responsibilities in a fast-paced environment
• Good language arts skills
• Strong knowledge and understanding of Windows Applications

Thank you in advance for reviewing my candidacy for this position.

Max Spencer

Previously, I was responsible for customer services; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.

Please consider my experience and qualifications for this position:

• Previous School Administration Experience
• Experience performing basic data analysis and preparing reports
• Additional business or secretarial training preferred
• Assist in coordinating ongoing and special projects within the organizational unit
• Handles telephone calls, coordinates and arranges meetings
• Handle all incoming and outgoing correspondence, gather data and draft responses where appropriate
• Maintain the organization calendar
• Monitor all budgets and accounts within the area

I really appreciate you taking the time to review my application for the position of school secretary.

Armani MacGyver

In my previous role, I was responsible for professional secretarial support for the School Principal in a high school setting; performs supervisory and administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.

My experience is an excellent fit for the list of requirements in this job:

• Handle purchasing requisitions
• Take minutes of meetings when appropriate
• May supervise clerical staff
• Knowledge of computer software programs (Outlook, Excel, Word)
• Familiarity with SCT BANNER preferred
• A willingness to learn new computer programs
• Excellent verbal, written and effective communication including professional telephone etiquette and proofreading skills
• Professional individual with interpersonal skills who can work collaboratively and professionally with diverse constituencies

Thank you for your time and consideration.

Tatum Langworth

In the previous role, I was responsible for consultation to Charter Schools regarding GAAP and GASB specifically, and provides general consulting in the areas of business management policies, procedures, and strategies.

• Provide guidance and assistance to the professional staff at the Full Service Schools site, Volunteer members of the Oversight Committee and FSS clients
• Have knowledge of computer functions and programs, including word processing, spreadsheet
• Knowledge of standard office equipment and learn new technology and software programs, as needed
• Practicing Catholic in good standing with the Church
• Strong general knowledge of Catholic faith preferred
• Strong working knowledge of Google and Microsoft Office computer applications (Word, Excel, Publisher, PowerPoint, Outlook)
• Proficient in the use of Microsoft Access and Microsoft Office software
• Knowledge of office and secretarial practices/ procedures and principles of office management

Justice Hagenes

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School Secretary Cover Letter Examples

A great school secretary cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following school secretary cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Roxane Sarabi

(723) 707-3378

[email protected]

Dear Mr. Halfhill,

I am writing to express my sincere interest in the School Secretary position at your institution. With a solid foundation of five years of experience in administrative support within the bustling environment of the Los Angeles Unified School District, I am confident in my ability to contribute effectively to your team and support the daily operations of your school.

Throughout my tenure as a school secretary, I have honed my skills in managing a wide array of administrative tasks, including scheduling, record keeping, and communication. I have a proven track record of efficiently handling the fast-paced and diverse needs of students, parents, and faculty, ensuring that all administrative aspects run smoothly and efficiently. My experience has equipped me with the ability to swiftly adapt to new systems and procedures, which I believe will enable me to quickly become an asset to your institution.

I have always been passionate about education and the pivotal role that administrative staff plays in creating a conducive learning environment. My dedication to fostering a welcoming and organized atmosphere has been recognized by administrators and colleagues alike. I take pride in my ability to anticipate the needs of the school and address them proactively, from coordinating events to managing confidential student records with the utmost discretion.

My strong interpersonal skills have allowed me to build positive relationships with all members of the school community. I am adept at communicating effectively with diverse individuals and groups, ensuring that information is conveyed clearly and that any concerns are addressed promptly. I am also committed to continuous improvement, regularly seeking opportunities to enhance my skills and knowledge to better serve the school community.

I am eager to bring my enthusiasm, dedication, and expertise to your esteemed institution. I am confident that my background and skills align well with the needs of your school, and I am excited about the opportunity to contribute to your team.

Thank you for considering my application. I look forward to the possibility of discussing how I can be a valuable addition to your administrative staff.

Warm regards,

Related Cover Letter Examples

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School Secretary Cover Letter Example

The job description of a School Secretary includes interacting with students and parents, mailing school forms, managing the school calendar, and tracking attendance records. They often work as the first point of contact for management, staff, and parents, and in essence, they are the face of the school. To ensure success in this role, the person should have sound knowledge of the school’s operations, and be able to respond to the questions and queries of others.

An attractive School Secretary Cover Letter allows you to direct the reader’s attention to aspects of your resume that are most relevant, demonstrate your knowledge of the company you’re writing to and express your interest and enthusiasm for the position. Want one super quick? Have a look at our School Secretary Cover Letter Sample and download it easily!

• Cover Letters

School Secretaries work in the administrative office at elementary schools, middle schools, and high schools, and are responsible for conducting day-to-day clerical work. They are the administrative backbone of the school, providing critical support to teachers, students, parents, and administrators. They handle a wide range of tasks and ensure the smooth running of the school. They have a lot of responsibilities on their shoulder including scheduling meetings, answering phones, typing letters, and emails, ordering supplies, filling paperwork, and taking minutes at staff meetings.

What to Include in a School Secretary Cover Letter?

Roles and responsibilities.

• Coordinating with staff members and ensuring all students get academic support services including mentoring, tutoring, and scholarships.
• Assisting with various school functions such as parent meetings, class plays, and fund-raising initiatives.
• Processing financial transactions for the school including payroll accounts payable, receivable, and accounting records.
• Communicating information to parents about the ward’s progress in the classroom.
• Recording attendance of staff meetings, and updating student rosters.
• Coordinating with teachers and administering exams to students.
• Maintaining the security of the building by verifying visitor’s identities.
• Recording and transcribing dictation from principals , teachers, and staff members.
• Maintaining student records such as disciplinary reports, attendance reports, and transcripts.

Education & Skills

School secretary skills:.

• The ability to keep track of various files, and information.
• Scheduling skills to plan and manage multiple tasks.
• Skillful in maintaining student records.
• Attention to detail to keep track of student files accurately.
• Friendly, and professional.
• Telephone etiquette.
• Interpersonal skills along with compassion, patience, and empathy.
• Record-keeping skills to access information quickly and correctly.
• Knowledge of using relevant database.
• Office management skills.
• The ability to changing circumstances.

School Secretary Educational Requirements:

• Bachelor’s or associate’s degree in education or business.
• Relevant coursework shadowing typing, record keeping, bookkeeping, and business communication.
• Prior work experience in a similar capacity typically in an academic environment.

School Secretary Cover Letter Example (Text Version)

Dear Mr./Ms.

As a highly motivated, energetic, and experienced professional, I strongly want to put forth my enclosed resume to be considered for the post of School Secretary that is currently available with ***. I have an extensive office support experience in an academic environment, and I feel that this along with my strong work ethic, and educational background would be a significant asset to your institution.

My background includes working for 7 years in **** overseeing the department’s and Principle’s administrative and operational functions. Resourced by my superior interpersonal skills, and administrative knowledge, I shine in offering exceptional time management, and leadership skills and can drive optimal efficiency while often surpassing the expectations of this role. I deliver beyond the call duties and ensure seamless operation and student-teacher satisfaction. Here is a quick summary of my qualifications –

• Handling scheduling, attendance phone coverage, correspondence, document management, office equipment, and supplies maintenance to attain top-notch office performance.
• Arranging parent conferences, allocating playground and classroom schedules, and field trips, and providing early release days.
• Providing overarching support to more than 500+ students, serving in an administrative executive role in *** and ****
• Managed and coordinated numerous tasks such as parent conference scheduling, special school event organization, field trip coordination, and escorting students during conferences and seminars.
• Serving as the face of the school, by demonstrating superior communication and interpersonal skills.
• Strong abilities to connect and maintain relationships with different personalities to improve internal processes, and streamline functions.

Apart from this, I can ensure the smooth running of the daily operations, and keep the office organized through work prioritization and multi-tasking. I have the ability to treat visitors in a friendly and professional manner and will work efficiently in a fast-paced ever-changing environment like ***.

The enclosed resume will offer a detailed view of my educational background and professional journey. I am assured that if hired, I would be a valuable asset to your school. You can call me for an interview by calling (). Hoping to meet you soon.

Sincerely, [Your Name]

To work as a successful School Secretary, you should demonstrate evidence of knowledge of school office management techniques, and also have some idea of modern office practices in an academic environment. Hiring employers look for resumes denoting proficiency in computers and school office practices. Our Resume samples are a perfect window to learn the nuances of writing a good resume. Refer to our School Secretary Resume Samples and get inspired.

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Secretary Cover Letter Example

Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.

Secretary Example Cover Letter

Crafting a compelling Secretary cover letter can be a make or break component of your job application process.

The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a  glimpse into your potential  as an efficient and reliable asset to the prospective organization.

In this article, we’ll dive into some  less-known ingredients  that can make your secretary cover letter a success:

• Top 3 skills you should absolutely mention in your secretary cover letter
• 20 secretarial power words recruiters cannot resist
• 1 proven strategy to land your secretarial dream job if you have no experience

Get started by taking a look at the secretary cover letter example below.

[ Hiring Manager’s name ]

[Company name]

[Company address]

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.

In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.

Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.

To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.

I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.

You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].

Thank you for considering my application. I anticipate hearing from you soon.

[Your Name]

[Address] [Phone number] [Email address]

Use our  cover letter creation tool  to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.

Top 3 Skills Recruiters Look For in Secretaries

When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.

While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.

This way, you’ll be able to  provide details about how you’ve gained these   skills . Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.

Here they are:

Skill 1: Efficient Communication and Interpersonal Skills

As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.

This ability allows you to establish a  good relationship with clients, co-workers, and upper management . Efficient communication and interpersonal skills show you can:

• Greet guests in a polite and friendly manner
• Listen actively to clients and co-workers
• Write and speak professionally
• Handle conflict and complaints
• Assist managers and co-workers when needed
• Build trust and rapport between employees and clients

“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”

Skill 2: Organizational and Time Management Skills

Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the  efficiency of the workplace , which is why familiarity with these applications can strongly influence the selection process.

Proficiency in office software applications also allows for:

• Quick document processing and updates (Microsoft Word, Google Docs)
• Keeping databases up-to-date (Microsoft Access, MySQL, Salesforce)
• Staying on top of emails and software systems (Microsoft Outlook, Gmail)
• Efficient task completion (Trello, Asana, Microsoft Teams)
• Maintaining a professional online presence (Twitter, Facebook, or Instagram)

“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”

20 Power Words to Boost Your Secretary Cover Letter

When crafting your resume as a secretary, it’s important to  choose impactful language  that highlights your skills and accomplishments.

Power words are action verbs that make your cover letter more  dynamic and engaging . They help recruiters envision your contributions and capabilities.

Here is a list specifically tailored to secretaries:

• Coordinated
• Streamlined
• Prioritized

Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”

• Facilitated
• Corresponded
• Implemented

Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”

• Communicated
• Collaborated

Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”

Using these  power words  strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to  pair them with specific examples  of how you applied these skills to achieve positive results.

Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.

Check our  cover letter guide . There you’ll find  detailed advice on the essential elements  of a winning cover letter, such as how to effectively detail your experience.

1 Proven Strategy to Land Your Secretarial Dream Job if You Have No Experience

As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.

However, there is one thing you can do to show your motivation to recruiters –  join a professional association  and point it out in your cover letter.

Professional associations can boost a secretary’s profile in the application process. They not only represent a  commitment to the field  but also offer networking opportunities, professional development resources, and industry updates.

Membership in one of these associations can significantly enhance your  credibility  as a secretary and demonstrate your commitment to professional growth and excellence in your field.

Here are three prominent associations you could join:

• International Association of Administrative Professionals (IAAP)
• American Society of Administrative Professionals (ASAP)
• National Association of Legal Secretaries (NALS)

Take a look at the example in the following section to see how you can include your association membership in your cover letter.

Secretary Cover Letter With No Experience

While the  employment for secretaries is expected to decrease  during the next few years, it’s still a popular career choice for many.

If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:

Dear [Employer’s Name],

I am writing to express my interest in the Secretary position at [Company’s Name] as advertised. Although I do not have formal work experience, I believe my education, volunteer work, and my active membership with the International Association of Administrative Professionals (IAAP) have equipped me with a unique set of skills that are valuable for this role.

During my time at [Your College/University Name], I was often praised for my strong organizational skills and attention to detail. I utilized my knowledge of office software to streamline the management of academic projects and volunteered to assist in the organization of numerous school events. Through this, I developed proficiency in task prioritization, time management, and multitasking, skills that are crucial for the efficient functioning of an office environment.

As an active member of the IAAP, I’ve had the opportunity to enhance my communication and interpersonal skills through their various networking events. This exposure has enabled me to establish and maintain professional relationships effectively, a skill I believe is crucial for the role of a Secretary. Moreover, their certification programs and continuous professional development resources have allowed me to stay abreast of industry trends and best practices, further preparing me to thrive in an administrative role.

I am eager to bring my strong work ethic, dedication, and willingness to learn to your team at [Company’s Name]. I am confident that my skills would make me a valuable addition to your company.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the efficiency of your administrative operations.

Recap: How to Write a Secretary Cover Letter That Gets You the Job

Writing a cover letter for a secretarial position is easy, if you know what recruiters are looking for.

Let’s review the main points presented in this article:

• Top skills for secretaries : Communication, interpersonal skills, organization, time management, and office software applications. Provide specific examples of how you used them and consider taking a course if you’re missing any.
• Power words : Use power words to describe your experience in your cover letter. Your arguments will gain effectiveness through them.
• Professional associations : Specially advantageous for those with little or no experience, mentioning membership to an association shows commitment and passion for the secretarial world. Recruiters will be impressed.

By applying these tools and advice, you’ll effectively feature your unique set of skills and experience, demonstrating your ability to succeed in the position.

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5 Secretary Cover Letter Examples That Worked in 2024 

• Secretary Cover Letter
• Secretary Cover Letters by Role
• Write Your Secretary Cover Letter

Secretaries are pivotal in keeping the wheels of an organization running smoothly. You’re the backbone of daily operations, performing diverse tasks, from managing appointments and coordinating meetings to handling important documents and maintaining efficient communication. 

While you excel at organizational tasks and anticipating the needs of your colleagues, emphasizing the impact of those skills when writing a cover letter and complementary secretary resume can be a little tricky. 

No need to worry, though—we’re here to guide you through the process with our expert-written secretary cover letter examples . Coupled with our cover letter generator , it’s time to get you a new job!

Secretary Cover Letter Example

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Copy this text for your secretary cover letter!

123 Fictional Avenue Louisville, KY 40201 (123) 456-7890

October 30, 2023

Zoey Mitchell Yum! Brands, Inc. 123 Fictional Lane Louisville, KY 40201

Dear Mr. Mitchell:

Unbridled enthusiasm for fostering organizational efficiency, an unwavering dedication to time management, and a keen grasp of coordination tools propel me to conquer administrative challenges and continuously excel in executive support. This perfect synergy presents a compelling opportunity for me to be your next secretary and apply my expertise in Google Calendar, email management to support Yum! Brands, Inc.’s growth.

During my four-year adventure traversing Louisville, KY’s spirited business landscape, I took the helm of strategic planning and Google Calendar utilization at Ventas. In successfully planning 281+ annual meetings, I catapulted team productivity by 13%, setting in motion a harmonious professional ecosystem that sparked a consequential 7% boost in overall company performance.

Simultaneously, I leveraged novel email management techniques at Brown-Forman, using an innovative email filing system that slashed email clutter by 18%. Employing my deep familiarity with Microsoft Outlook helped optimize the focus on daily tasks, which manifested in a 9% decrease in administrative delays.

Over at Brooksource, through the tactical deployment of conference management software, I supercharged meeting efficiency by 21%, ensuring laser-precise coordination of attendees, agendas, and logistics. The outcome was a 16% uptick in key stakeholder engagement rates.

Drawing from these experiences, I’m thrilled at the opportunity to inject my time-management and coordination expertise into the heart of Yum! Brands. I look forward to further discussions on how my well-honed skills, brimming with a passion for efficiency and seamless operations, can bring your team exciting results. Thank you.

Leila Hassan

Enclosures: Resume Application 2 letters of recommendation Academic Transcript

Why this cover letter works

• Here, spotlight the responsibilities handled (cue organizing 281+ meetings), job skills and tools applied (Planning and Google calendar), the quantified impact generated (cue 13% improvement in team productivity), and possibly lessons learned.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

 School Secretary Cover Letter Example

Copy this text for your school secretary cover letter!

123 Fictional Avenue Oxon Hill, MD 20745 (123) 456-7890

February 26, 2024

Saoirse Eimear Oxon Hill High School 123 Fictional Lane Oxon Hill, MD 20745

Dear Ms. Eimear:

It is with immense admiration and passion for nurturing young minds that I’m applying for the role of school secretary position at Oxon Hill High School. With 8 years of experience in school administration support roles, my professional journey aligns seamlessly with the detailed requirements of this role.

My tenure at John Hanson Montessori School as a school secretary, complemented by my initial career steps as a receptionist at Abero Construction Inc., has equipped me with a variety of skills necessary such as preparing daily pupil attendance reports for 1,264 students, managing inventories efficiently, and addressing complaints or issues before escalation.

My career is punctuated with achievements, especially during my time at Glassmanor Elementary School which involved streamlining operations, managing complex administrative tasks, and fostering positive relations among students, parents, and faculty. I have also led 18 teacher conferences and school-wide events which demonstrates my track record and ability to handle the duties outlined for the position.

Importantly, being bilingual in English and Spanish gives me an upper hand in bridging communication gaps and fostering inclusive relationships within the diverse community. Moreover, my adeptness at using multiple office software and equipment prepares me to fulfill the responsibilities associated with processing student and administrative information and data.

I’m enthusiastic about the opportunity to contribute to your administration team and I’m confident in my ability to provide exemplary office support for the smooth operation of school activities.

Paula Romero

Enclosures: Resume Application 2 letters of recommendation

• Watch out before sending lopsided cover letters as it can tank your chances of landing your ideal job. Create a mental checklist to ensure you’re sticking to all the key factors that go into building a winning cover letter. Stand out by attaching your recommendation letters to show you’ve got more than the required skills.

Medical Secretary Cover Letter Example

Copy this text for your medical secretary cover letter!

123 Fictional Avenue Cambridge, MA 02138 (123) 456-7890

Tara Singh Mount Auburn Hospital 123 Fictional Lane Cambridge, MA 02138

Dear Ms. Singh:

I am reaching out to express my interest in the medical secretary position at Mount Auburn Hospital. Through my experience in medical administrative tasks and practical skills, I have instilled a deep understanding of the responsibilities and challenges of a medical secretary role in a fast-paced healthcare environment.

Working as a medical secretary at Massachusetts General Hospital, I was instrumental in lowering wait times by 18 minutes by streamlining appointment scheduling processes using Cerner, and I significantly improved document processing with the optimized use of Microsoft Excel.

My tenure at Boston Children’s Hospital further refined my abilities in medical billing, where I maintained a 97.8% accuracy in billing processes using Kareo as per audits and drove a 29% surge in on-time payments to enhance the revenue collection process.

During my time at the Hebrew Rehabilitation Center, I gained familiarity with medical terminology. I also possess excellent typing and computer skills, including proficiency in a variety of healthcare systems such as Cerner, Excel, QuickBooks, Kareo, and more. This foundational expertise is complemented by my strong communication skills, aligning with the job description provided by Mount Auburn Hospital.

I am enthusiastic about the possibility of bringing my unique blend of skills and experience to your esteemed team at Mount Auburn Hospital. I am keen to contribute to your commitment to exceptional patient care and operational excellence.

Thank you for your consideration,

James Harris

Enclosures: Resume Application

• Take a look at how James’s medical secretary cover letter goes over and beyond the usual by spotlighting accomplishments and skills relevant to the job’s requirements. See how talking about software such as Cerner, Excel, QuickBooks, and Kareo showcases the candidate’s expertise in using top-notch technology.

 Legal Secretary Cover Letter Example

Copy this text for your legal secretary cover letter!

123 Fictional Avenue Las Vegas, 89101 (123) 456-7890

Chloe Green Lionel Sawyer & Collins 123 Fictional Lane Las Vegas, 89101

Dear Ms. Green,

As a legal secretary boasting five years of energetic professional experience paired with an unyielding passion for exploring the fascinating intricacies of Nevada law, I’m convinced I’d bring unparalleled expertise and valuable contributions to Lionel Sawyer & Collins. Just as I untangle the mysteries of comprehensive legal documents, I flourish in environments demanding inventive applications of my dynamic proficiencies.

At Dickson Wright, I harnessed my enthusiasm for legal document preparation to create transformative changes. Leveraging an advanced document template system helped streamline the processes by a remarkable 13%.

At Fennermore, I spearheaded the game-changing integration of Clio software, sky-rocketing case accessibility and management by an impressive 17%. Equally, I applied my knowledge of LexisNexis for legal research to improve case preparation speed by 19% at Marquis Aurbach.

Beyond singular exploits, I have demonstrated team dynamism in companies like Campbell & Williams. Collaborating with a dedicated legal team, we innovated a novel case review system, witnessing a 12% decrease in case errors and a 14% boost in client satisfaction scores.

I eagerly await the chance to offer my refined legal skills and relentless problem-solving approach as your legal secretary. Looking forward to discussing how I plan to deploy my resourceful and research-oriented prowess to elevate Lionel Sawyer & Collins’ esteemed reputation. Thank you.

Jacob Cohen

• From there, clearly and concisely detail your professional experiences , emphasizing the skills in legal document preparation and legal research and achievements such as 12% decrease in case errors and a 19% surge in case preparation speed. Then, conclude by underscoring your eagerness to add value to the hiring company.

Administrative Secretary Cover Letter Example

Copy this text for your administrative secretary cover letter!

123 Fictional Avenue Colorado Springs, CO 80901 (123) 456-7890

Riley Parker Colorado College 123 Fictional Lane Colorado Springs, CO 80901

Dear Mr. Parker,

A profound respect for the academic world merged with a compelling mastery of administrative skills like Microsoft Office Suite, transcription, database management, and more, kindles my unwavering motivation to contribute to a more enriched academic experience at Colorado College. The opportunity to employ my keen eye for details and software proficiency in the pursuit of overcoming administrative challenges at a prestigious institution like yours is one I approach with avid interest and anticipation.

In my Colorado Springs, CO journey, I have thrived in the dynamic environment of H&H Tire Sales, becoming deft in the sleek functionality of the Microsoft Office Suite. My innovative use of PowerPoint and Excel saw a remarkable 13% rise in process efficiencies, while my Word wizardry led to the creation of over 47 top-tier documents in just one year.

Capitalizing on my transcription prowess, I transformed cumbersome verbal data into concise written pieces at Catchafire. My drive for noticing nuances fueled a 12% surge in data accuracy, enabling stakeholders to make informed, timely decisions. At Schuck Corporation, I used Panoply for enterprise database management which boosted data retrieval time by 17%.

Finally, my foray into data entry at The Sports Corp saw me crack the speed juggernaut, entering 1,493 alphanumeric entries per hour, a record that led to a 9% productivity rise, and winning the ‘Data Dynamo’ award.

Nestled within these thrilling experiences lies my keen potential to invigorate Colorado College with my administrative prowess. I look forward to further dialogue about how my fusion of passion and skills can foster efficient and effective practices within your esteemed institution. Thank you for your valuable time and consideration.

Freja Larsen

• So, if you received recognition for, let’s say, data entry speed and accuracy, you wouldn’t want to keep that win hidden. Spotlighting it to validate your past success and illustrate your capacity to foster success in the new role.

Related cover letter examples

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How to Craft a Compelling Secretary Cover Letter

To prove that you’re the right fit for the job, your cover letter should reflect your thoroughness and dedication. Start by thoroughly examining the job listing, paying attention to key requirements and responsibilities, and then addressing as many as you can in your cover letter. 

For instance, if the role involves managing appointments and ensuring efficient communication, highlight your impeccable scheduling skills and proficiency in maintaining effective office correspondence. Demonstrating how your qualifications align with the role’s unique demands will grab the employer’s attention and increase your chances of landing the job. 

How to start things the right way

To start your cover letter on the right foot, begin with a personalized greeting that addresses the hiring manager or HR representative by name. Research the company, explore its website, or even make a polite inquiry to find the name. If all else fails, a simple “Dear Hiring Manager” will still get the job done.

Next, show your genuine interest in the company and the role by highlighting how your job skills and dedication align with its needs. Mention your knack for efficient office management and your commitment to keeping your work as effective as possible. 

Let’s take a look at what not to do. This example doesn’t convey why the candidate is the right fit or what they bring to the table, leaving the employer without much reason to keep reading.

I saw that you were looking for a secretary. I want to apply for the job and that is why I am emailing you.

Now check out this next example. It may seem pretty full-on, but that’s exactly what you need. There’s no doubt that this person wants that job and has done the research necessary to land it.

Passionate!

How to impress with the body paragraphs

The body paragraphs of your cover letter serve to build upon the compelling opening you’ve crafted. In these two or three paragraphs, you should delve into your professional journey, highlighting your most significant accomplishments.

Discuss achievements like efficiently managing office communications, scheduling, and record-keeping. Share success stories of how you flawlessly organized appointments, maintained impeccable records, and ensured the precision of data and documentation. 

Back up these achievements with quantifiable metrics, such as the number of appointments scheduled daily or how your efficient record-keeping improved data retrieval times and reduced patient or client wait times.

By addressing specific job skills and work experiences requested in the listing, you show that you’re a perfect fit for the role, making your application all the more captivating and convincing.

Show off your impact!

Closing off with style

The closing paragraph is your last opportunity to reaffirm your alignment with the company’s values and express your enthusiasm for the role. One nifty tactic is to mention something specific from the company’s website or the job description to show you’ve done your research.

Reiterate why you’re the perfect fit for the role by highlighting your relevant qualifications and experience. Mention how you aim to contribute, such as using your extensive experience in maintaining organized office systems to achieve perfect operational efficiency.

Conclude the letter by expressing gratitude, and then sign off respectfully with a simple, “Sincerely, [Your Name].”

Here’s one thing you should never do—it’s not appropriate to mention potential scheduling conflicts in a cover letter, as it detracts from the professionalism and focus of the application.

Don’t do this!

I’m looking forward to working with you. Keep in mind that I can’t work later than 4 pm for personal reasons.

Focus, instead, on selling your passion and skills. Even if you have things to negotiate later, focus on impressing recruiters with a closer like the one below.

A sure success!

Tailor your tone to match the company’s culture and the job description . If the company is known for its formal atmosphere, maintain a professional tone. If it has a more relaxed culture, you can adopt a slightly informal tone while remaining respectful. Make sure to keep your cover letter free from typos and errors, as a secretary is often expected to edit and write various documents.

You might want to include references from your past workplace, proving your ability to run a successful office. However, if the job description doesn’t require it, it shouldn’t be necessary.

Yes, it’s a good idea to mention any relevant software or technology skills , especially if the job listing specifies certain tools. Highlight your proficiency in applications such as Microsoft Office, Google Workspace, or any industry-specific software that might be relevant to the secretary role.

Sample Letter of Interest for School Secretary Position

The position of a school secretary is purely administrative in nature. They work in an academic environment where their responsibilities include record-keeping, document preparation, program support, and communications.

School secretaries are expected to provide the school office with the support that will help it to run smoothly.

Most schools will want only a high school graduate as the minimum qualification for this position but the skill set needed to get this job done is quite profound.

A letter of interest for a school secretary job is written by a candidate to find possible opportunities in a school.

Following is a well-written letter of interest for the position of school secretary. In this sample letter, the candidate focuses on her relevant experience and skills which will be an asset to the school.

School Secretary Letter of Interest Template

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [School’s Name] [School’s Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to express my interest in the School Secretary position at [School’s Name], as advertised [in/on] [source of the job listing]. With a strong background in administrative support and a passion for the educational environment, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous School/Organization’s Name], I utilized my organizational skills to manage daily office operations, including answering phone calls, scheduling appointments, and maintaining accurate records. My ability to multitask and prioritize effectively enabled me to support the administration, staff, and students efficiently.

Some of my key accomplishments include:

• Implementing a filing system that improved document retrieval efficiency by 30%.
• Coordinating school events and meetings, ensuring all logistical aspects were seamlessly managed.
• Assisting in the development and dissemination of internal communications, which enhanced transparency within the school community.

I possess excellent communication skills, both written and verbal, which allow me to interact effectively with students, parents, and faculty. My proficiency in Microsoft Office Suite and various school management software ensures that the administrative processes run smoothly and efficiently.

I am particularly drawn to [School’s Name] because of its commitment to [specific aspect of the school’s mission or values], and I am eager to support this vision through my efforts as a School Secretary. I am confident that my experience and enthusiasm make me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and certifications align with the needs of your school. Please feel free to contact me at [your phone number] or [your email address] to schedule an interview.

Warm regards,

[Your Name]

School Secretary Letter of Interest Sample

Amanda Krust 1227 Elmira Street, Houston, TX 25484 (000) 559-999 Email

May 27, 2024

Mr. Ben Bernardo Manager HR Tomball High School 3738 Everglade Road Tomball, TX 11510

Dear Mr. Bernardo:

I came across the advertisement of Tomball High School regarding a new branch opening in the downtown area and am curious if there is a School Secretary position that would be available there in the near future. I moved to Tomball three weeks ago after serving as a school secretary at McAllen High School, Dallas for six years. I believe if provided with a chance, I have much stamina and expertise to contribute to your school.

As a highly responsible individual, I have been coordinating secretarial and clerical services for my previous place of work on a continuous basis. I possess a friendly and positive demeanor. Specifically, I am an expert in:

• Answering phones
• Greeting and directing visitors, parents, and guests
• Preparing school correspondence such as letters, memos, calendars, announcements, agendas, and minutes of meetings
• Maintaining filing systems accurately
• Processing school mail as assigned
• Handling inventory of school supplies and books
• Making and updating computer information and printing out class lists

Presently, I am looking for a unique opportunity where I can exercise functional supervision over the school staff while providing the best administrative services to the school office.

I am a complete amalgamation of experience and qualifications which are key contributors to an environment conducive to academic professionalism. I believe that a meeting between us will provide me with a more profound understanding of your specific secretarial needs and you could also judge my talents and potential.

Thank you for your time and consideration.

(Sign Here) Amanda Krust

Enc. Resume

• Letter of Interest for Administrative Secretary
• Best Sample Letter of Interest for Secretary Job
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• Elementary School Secretary Cover Letter Sample

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5 Professional Secretary Cover Letter Examples for 2024

Your secretary cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and coordinate meetings with precision. Showcase in your letter your proficiency with office technology and software. Employers value secretaries who can seamlessly handle communication tools and data management systems.

All cover letter examples in this guide

Entry-Level Secretary

Legal Secretary

Administrative Secretary

School Secretary

Cover letter guide.

Secretary Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Secretary Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you're ready to apply for that secretary position you've got your eye on, but there's a hurdle: the cover letter. It's not just a repeat of your resume—it should spotlight your proudest career moment with a compelling narrative. Writing this crucial one-page document can be tricky; it requires striking a balance between formality and authenticity without falling into the trap of tired clichés. Let's navigate this challenge together and craft a cover letter that stands out.

• Write a secretary cover letter that helps you stand out (and get the job);
• Understand how to start and end your secretary cover letter with the appropriate greeting;
• What to include in the body of your secretary cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your secretary cover letter.

And if you want to make your life even easier, simply drag and drop your secretary resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the secretary isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Secretary resume guide and example
• Administrative Associate cover letter example
• Administrative Secretary cover letter example
• Executive Assistant to CEO cover letter example
• Medical Office Administrator cover letter example
• Administrative Manager cover letter example
• Front Desk Agent cover letter example
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Secretary cover letter example

Taylor Foster

Austin, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing key achievements relevant to the role, such as organizing an international business trip, can effectively showcase the candidate's project management skills and their impact on business relationships.
• Demonstrating specific results, like the 30% increase in supplier engagement, provides tangible evidence of the candidate's ability to contribute to company growth and success, making the cover letter more persuasive.
• Mentioning the proactive approach to problem-solving and attention to detail portrays the candidate as a meticulous planner, which is an essential skill for a secretarial role where coordination and administration are paramount.
• Express a strong desire for an interview to discuss contributions in person, which indicates enthusiasm for the role and an eagerness to engage with potential employers more directly.

Five tips on formatting your secretary cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your secretary cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your secretary cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your secretary cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your secretary cover letter in the best format to keep your information intact - PDF.

At the end of the day, your secretary cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a secretary cover letter

• Header: This section includes your contact information and the date, which is essential for the employer to reach out to you and to document when the application was sent.
• Salutation: A personalized greeting addressing the hiring manager by name shows that you have done your research and are serious about wanting the position.
• Introduction: Briefly highlight your enthusiasm for the secretary role and give an overview of your qualifications that demonstrates you understand the importance of the position in ensuring office efficiency.
• Professional Experience and Skills: Outline your previous secretarial or administrative roles and specific skills such as proficiency in office software, communication abilities, and organizational talents that relate directly to the responsibilities of a secretary.
• Closing and Call to Action: Conclude with a strong closing statement that reiterates your interest in the role and invites the hiring manager to contact you for an interview, showcasing your proactive approach which is key as a secretary.

Key qualities recruiters search for in a candidate’s cover letter

• Outstanding organizational skills: Secretaries often manage multiple schedules, handle administrative tasks, and keep everything running smoothly, so strong organizational abilities are crucial.
• Excellent written and verbal communication: Secretaries act as a point of contact and need to communicate effectively with stakeholders at all levels both inside and outside the organization.
• Proficiency in office technology: Familiarity with office software, such as word processors, spreadsheets, and databases, as well as office equipment, is essential for performing daily tasks efficiently.
• Time-management and prioritization: Ability to prioritize tasks effectively and manage time efficiently ensures timely completion of work despite frequent interruptions and varying workload.
• Attention to detail: Precision in tasks like data entry, managing correspondence, and preparing documents is critical to maintain accuracy and prevent oversights.
• Discretion and confidentiality: Secretaries often handle sensitive information; the ability to be discreet and maintain confidentiality is paramount to protect the interests of the organization.

Personalizing your secretary cover letter salutation

Always aim to address the recruiter from the get-go of your secretary cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear [First Name] [Last Name],
• Dear [Job Title],

How to start your secretary cover letter introduction

The opening paragraph of your secretary cover letter can seem like a real enigma.

Where do you start writing ?

In your secretary cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

What comes next: your secretary cover letter middle paragraphs

In the next three to six paragraphs (or the body of your secretary cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your secretary cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your secretary cover letter

Closing your secretary cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

Secretary cover letter advice for candidates with no experience

If you're worried about writing your Secretary cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Secretary cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your secretary cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual secretary cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your secretary cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your secretary cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your secretary cover letter like any good story - with a promise for greatness or follow-up for an interview.

Secretary cover letter examples

Explore additional secretary cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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• Lightning-fast responses

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Secretary Cover Letter Example

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You should start your Secretary cover letter by addressing the hiring manager directly, if their name is available. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience make you a strong candidate. For example, "I am excited to apply for the Secretary position at your company. With my 5 years of experience in administrative roles and exceptional organizational skills, I am confident I can contribute effectively to your team." This sets a positive tone and immediately highlights your suitability for the role.

The best way for Secretaries to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am very interested in the Secretary position and believe my skills and experience make me a strong candidate. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It's also important to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name. Remember, a cover letter is your chance to make a good first impression, so ensure it's well-written, concise, and free of errors.

Secretaries should include the following elements in their cover letter: 1. Contact Information: Your name, address, phone number, and email address should be at the top of the cover letter. If you're sending an email cover letter, this information can be included in your email signature. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are directly relevant to the secretary position. This could include experience in office administration, proficiency in office software, excellent communication skills, and ability to manage multiple tasks or projects at once. 5. Achievements: Mention any achievements or accomplishments from your previous roles that demonstrate your ability to perform the job effectively. For example, if you implemented a new filing system that increased efficiency, or if you were praised for your exceptional customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This shows your enthusiasm and commitment. 7. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 8. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your personality. Always proofread your cover letter before sending it to avoid any typos or errors.

Related Cover Letters for Secretary

Related resumes for secretary, try our ai cover letter generator.

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

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Secretary III, Oceano Community Center at Lucia Mar Unified School District

Application Deadline

9/16/2024 4:30 PM Pacific

Date Posted

Number of openings, add'l salary info, length of work year, employment type, job summary.

Under direct supervision, serves as secretary to an administrator and/or guidance team. Provide clerical support, word processing, filing, answering telephones complete student attendance reports and related tasks, update Student Emergency Cards, and other school office duties. Will help with dispatching and routing software. This position is currently available.

Requirements / Qualifications

Required documents to be submitted by closing date: • Cover Letter • Resume • One (1) letter of recommendation (signed) within the past 12 months • 50 wpm net typing certificate (on-line certificates are not accepted)

If the "Record of Work Experience" is left blank and the required documents are not submitted by the closing date, your application will not be considered and automatically screened out.

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