presentation mode on powerpoint

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How to Use the Presentation Modes and the Screen Recording Features in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation .

Presentation Modes

Presentation modes — set up slide show, presentation modes — record slide show.

• There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
• To access the presentation modes, go to the Slide Show tab.
• The first two options allow you to start the presentation from the beginning or from the currently selected slide.

• If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.
• If you choose Custom Slide Show, you can select which slides to display in your presentation.  First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.
• In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
• Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial .
• If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.
• If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
• There are several checkboxes regarding whether to play narrations, use timings and show media controls.

• In the Monitors group you can choose which screen to display your presentation.
• The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.
• Open your presentation in PowerPoint.
• Go to the Slide Show tab.
• In the Set Up group, click Set Up Slide Show. A new window will open, where you’ll find several options.
• In the top-left corner, under “Show type”, you can choose whether the presentation will be in fullscreen with speaker notes, windowed, or in fullscreen without speaker notes or the menu bar.

• Under “Show options” you can choose whether to show the presentation without narration or animations, or disable the hardware graphics acceleration (for better performance). You can also set the pen and laser pointer color.

• Under “Show slides”, you can choose which slides to show in your presentation. You can select all of them, a specific range or a custom slideshow.
• There are other settings to determine how to advance slides (manually or using timings), what the resolution will be and whether to use the presenter view.
• Click Record Slide Show. From the drop-down menu, select From the Current Slide or From the Beginning.
• A new window will open, along with the presentation in fullscreen mode. At the top-left you’ll find a button to start recording.

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How to Use the Presenter View in Google Slides

Google Slides, like PowerPoint, has different presentation modes that can come in handy when you’re presenting and you want your slideshow to look smooth. Whether you’re looking for slides only, speaker notes or the Q&A feature, in this new Google Slides tutorial, you’ll learn about these and their respective settings. Ready? Then let’s explore the presenter view! 

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Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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PowerPoint Tools, Presentation Skills Filed under PowerPoint Tutorials

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Mastering Presenter View in PowerPoint for Online Presentations

• June 6, 2024

Microsoft PowerPoint's Presenter View, also known as Presenter Mode in PowerPoint, is a great tool for maintaining your presentation flow and engaging your audience. This guide will walk you through the steps for how to use presenter view in PowerPoint, tailored for both single and dual monitor setups, and provide tips for presenting on Zoom, Microsoft Teams and Google Meet. We’ll also cover common troubleshooting tips to ensure a seamless presentation experience.

Setting Up Presenter View in PowerPoint

Step 1: preparing your presentation:.

• Open your PowerPoint presentation.
• Click on the “Slide Show” tab on the Ribbon.
• Check the “Use Presenter View” box (refer to the image below for guidance).

Step 2: Configuring Display Settings

Additional steps if you are using dual monitors:

• Connect your second monitor.
• In PowerPoint, go to the “Slide Show” tab and click “Set Up Slide Show.”
• Under “Multiple monitors,” select your primary display as “Automatic” or select the monitor you want to use for Presenter View.
• Click “OK.”

Presenting on Zoom with PowerPoint Presenter View

Presenting in zoom via dual monitor setup.

• Start your Zoom meeting and share your screen.
• Select the window with your PowerPoint presentation (the one that shows your Presentation).
• When you have a share screen active in Zoom, a thin green bar will display around the window being presented - it's worth checking to make sure you can see the thin green bar around the screen you are presenting, rather than your Presenter view)
• Start your presentation. Your audience will see your slides, while you see the Presenter View.

Presenting in Zoom via Single Monitor Setup

How to view notes in PowerPoint while presenting with one monitor - in Zoom:

• Open your PowerPoint presentation and start the slide show.
• In Zoom, select “Share Screen” and choose your presentation window.
• When you have a share screen active in Zoom, a thin green bar will display around the window being presented.
• You can use Alt+Tab to switch between Zoom controls and Presenter View.

Presenting on Google Meet with Presenter Mode in PowerPoint

Presenting in google meet with dual monitor setup.

• Start your Google Meet call and click the “Present now” button (refer to the image below)
• Choose the “Window” option and select your PowerPoint presentation from the available windows (refer to the second image below for an example).
• Start your presentation. Your audience sees the slides, while you see the Presenter View.

Presenting in Google Meet with Single Monitor Setup

How to view notes in PowerPoint while presenting with one monitor - in Google Meet:

• Start your presentation in Presenter View.
• Use Alt+Tab to navigate between Google Meet and Presenter View.

Presenting on Microsoft Teams with PowerPoint Presenter View

Dual monitor setup.

• Start your Microsoft Teams meeting.
• Click the “Share” button.
• Choose the window with your PowerPoint presentation (the one that shows Presenter View).

Single Monitor Setup

• Select your entire screen or the window with your PowerPoint presentation.
• Use Alt+Tab to switch between Microsoft Teams and Presenter View.

How to turn off Presenter View in PowerPoint

Once you have completed presenting, you can turn off presenter view

Tips for a Seamless Presentation with PowerPoint Presenter View

• Practice Beforehand: Familiarize yourself with Presenter View’s features, such as the timer, notes, and navigation controls.
• Use Notes Wisely: Presenter View allows you to see your notes without displaying them to the audience. Keep notes concise and relevant.
• Engage with Your Audience: Maintain eye contact with the camera, not the screen. Use the pointer or annotation tools to highlight key points.
• Check Your Setup before the event: Test your audio, video, and internet connection before the presentation. Have a backup plan in case of technical difficulties.

Troubleshooting Common Issues in PowerPoint Presenter View

Here are some troubleshooting suggestions for common issues when presenting using PowerPoint presenter mode:

• Go to the “Display Settings” in Presenter View and swap displays (refer to the screenshot below for guidance on how to find this option), or simply stop your share and then restart the share so that you can select the correct screen
• Ensure your monitor configuration is correctly set in your operating system settings.

• Close unnecessary applications to free up system resources.
• Ensure a stable internet connection.
• Reduce video resolution in your meeting application if necessary.
•  Check your microphone and speaker settings in your meeting application.
•  Ensure your audio devices are properly connected and selected.
•  Double-check the screen/window you are sharing.
•  Verify permissions and settings in your meeting application.
• Ensure you are using a version of PowerPoint that supports Presenter View (available in Microsoft 365 and certain standalone versions).

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How To Get Into Presentation Mode In PowerPoint

Are you looking to take your PowerPoint presentations to the next level?

We will discuss why you should use Presentation Mode, how to enter it, its key features, and how to navigate through your slides.

Key Takeaways:

What is presentation mode in powerpoint.

Presentation Mode in PowerPoint refers to a feature that allows presenters to display their slides in a full-screen view, enhancing the visual impact of their presentation.

This mode is particularly useful during formal presentations, as it eliminates distractions and ensures that the audience’s focus remains on the content being discussed. In Presentation Mode , presenters can navigate through their slides smoothly, interact with their content, and make annotations in real time. One notable advantage of this mode is the Presenter view , where speakers can see upcoming slides, and speaker notes, and even manage time effectively without disrupting the flow of the presentation.

Why Use Presentation Mode in PowerPoint?

Using Presentation Mode in PowerPoint offers numerous advantages, such as creating a more engaging and professional presentation experience for both the presenter and the audience.

Allows for a more engaging and professional presentation

One of the key reasons to use Presentation Mode in PowerPoint is that it allows presenters to deliver a more engaging and professional presentation by providing advanced control over their slides, including features like a laser pointer .

Helps the presenter stay on track and organized

Presentation Mode in PowerPoint aids presenters in maintaining focus, organization, and efficiency throughout their presentation by offering tools like Presenter View, where notes and slide previews can be accessed.

Provides a better experience for the audience

Engaging Presentation Mode in PowerPoint not only benefits the presenter but also enhances the audience’s experience by ensuring a seamless and visually appealing display of the content.

When toggling to Presentation Mode, the display settings undergo a transformation that optimizes the presentation for viewer interaction. The ability to seamlessly swap displays allows the presenter to effortlessly navigate through slides, ensuring a smooth transition between different sections of the presentation. This elegant integration of features not only captivates the audience but also enables a more fluid and engaging delivery of the content. The visual appeal of the slides is enhanced, making it easier for viewers to follow along and grasp the key points being presented.

How to Enter Presentation Mode in PowerPoint?

Step 1: open your powerpoint presentation.

The first step to enter Presentation Mode in PowerPoint is to ensure that your presentation file is open and ready for display.

Step 2: Click on the ‘Slide Show’ tab in the top menu bar

Once you’re on the ‘Slide Show’ tab, you’ll find a variety of essential controls that aid in delivering a seamless presentation experience. Here, you can click on ‘From Beginning’ to start the slide show from the very first slide. You can choose ‘From Current Slide’ to begin from the slide you’re currently on.

You’ll notice the ‘Slide Show’ tab offers options to toggle various functionalities like accessing presenter view or setting up custom slide shows. This tab is a hub of useful tools that elevate your presentation delivery.

Step 3: Select ‘From Beginning’ or ‘From Current Slide’ to start the presentation

When you opt for ‘From Beginning,’ your presentation will start from the very first slide, whereas selecting ‘From Current Slide’ allows you to start your presentation from the slide you are currently on. This choice depends on whether you want to begin at the start of the presentation or jump in at a specific point.

What Are the Features of Presentation Mode in PowerPoint?

The features of Presentation Mode in PowerPoint are designed to enhance the presenter’s experience and engage the audience, offering functionalities such as Presenter view with notes, laser pointer integration, and slide previews.

Presenter view with notes allows speakers to refer to their talking points discreetly, ensuring a seamless delivery. The incorporated laser pointer feature permits highlighting key areas on slides, directing the audience’s focus effectively. Slide previews provide a comprehensive overview of the presentation flow, aiding in smoother transitions between topics. The option to hide or reveal slides as needed enhances the element of surprise and control during the presentation, captivating the audience’s attention. These combined features transform the presenter’s performance into a dynamic and engaging experience for all participants.

Full-screen display of slides

Ability to use a laser pointer or pen tool.

Presentation Mode enables presenters to use a laser pointer or a pen tool to highlight key points on slides, enhancing the clarity and impact of their presentation.

Presenter view with notes and slide previews

When utilizing the Presenter view, presenters gain the advantage of accessing notes discretely without them being displayed to the audience, allowing for a more professional and polished delivery. In addition, having a live preview of the upcoming slides enables the presenter to seamlessly transition between points, enhancing the flow of the presentation. Through system preferences or the displays app, customization options such as adjusting the layout to suit individual preferences or toggling between speaker notes and slide previews can be easily configured, providing a tailored experience for each presenter.

Option to hide the presentation controls

By opting to hide presentation controls, presenters can focus on delivering their content without any distractions or overlays obstructing their view. This is especially beneficial when engaging in live demonstrations, showcasing visual content, or utilizing mirror displays for a seamless and professional presentation.

In scenarios where presenters are utilizing a two-monitor setup for advanced display configurations, such as showing notes on one screen while presenting on the other, hiding presentation controls on the main display ensures that only the essential content is visible to the audience, maintaining a neat and streamlined appearance.

How to Navigate Through Slides in Presentation Mode?

Use the arrow keys on your keyboard.

Utilize the arrow keys on your keyboard to seamlessly advance through slides in Presentation Mode, ensuring a smooth and controlled flow of your presentation.

Click on the arrows in the bottom left corner of the screen

Users can enhance their presentation experience by utilizing the fullscreen mode . By entering fullscreen, viewers can keep the focus solely on the presentation content, removing any distractions from the surrounding interface elements. This feature is particularly useful when showcasing detailed slides or when presenting to a larger audience, allowing for a more immersive and engaging delivery.

Use the scroll wheel on your mouse

With its responsive nature, the scroll wheel ensures quick and precise movements, enabling presenters to fluidly transition between slides with the utmost ease.

How to Exit Presentation Mode in PowerPoint?

To exit Fullscreen mode in PowerPoint, you can simply press the ‘Esc’ key, the keyboard shortcut that is universally used to escape full-screen views across various applications. This action will promptly take you out of the immersive mode and back to the regular interface.

Step 1: Press the Esc key on your keyboard

Exiting Presentation Mode using the ‘Esc’ key is a simple maneuver that can swiftly transition you back to your familiar workspace. Once you press the ‘Esc’ key, the fullscreen effect will dissolve, and any Speaker Notes you might have been glancing over will no longer dominate your screen, ensuring a seamless flow as you exit the presentation. This action provides an effortless way to shift the focus back to the general view of your PowerPoint, facilitating a smooth continuation of your usual workflow.

Step 2: Click on the ‘End Show’ button on the top left corner of the screen

Step 3: select ‘end show’ from the drop-down menu.

For a more detailed exit process, users can select ‘ End Show ‘ from the drop-down menu within PowerPoint, ensuring a controlled and comprehensive conclusion to their presentation.

Frequently Asked Questions

How do i enter presentation mode in powerpoint.

To enter presentation mode in PowerPoint, click on the Slideshow tab in the top menu and then select “From Beginning” or “From Current Slide” depending on where you want to start your presentation.

Can I customize the way I enter presentation mode in PowerPoint?

Yes, you can customize the way you enter presentation mode by going to the Slideshow tab and selecting “Set Up Slide Show.” From there, you can choose options such as looping, presenter view, and more.

Is there a shortcut to enter presentation mode in PowerPoint?

Can i use a different display for presentation mode in powerpoint.

Yes, you can use a different display for presentation mode by going to the Slideshow tab and selecting “Set Up Slide Show.” From there, you can choose to present on a secondary monitor or projector.

How do I exit presentation mode in PowerPoint?

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Presenter View in PowerPoint

How to Use Presenter View in PowerPoint

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• You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
• Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
• Speaker’s notes are shown in large, clear type so that you can use them as a script for your presentation.
• You can temporarily black out the screen during a presentation and then resume where you left off. This can come in handy during breaks or question and answer periods.

Start Presenter View

• Click the Options button.

The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.

Command Buttons

At the top of the Presenter view, there are command buttons.

• Show Taskbar : Show or hide the Windows taskbar.
• Display Settings : When projecting, swap which display shows the presenter view or duplicate the slide show on both screens.
• End the Slide Show : Return to Normal view.

The timer is located at the top-left corner of the current slide. It keeps track of how long Presenter view has been running.

• Click the Pause button to temporarily stop the timer.

The Notes pane gives you a large look at any notes added to the slide. In Presenter view, you have the flexibility to change the display size.

End Presenter View

You can close Presenter view without ending the presentation entirely.

• Click the Options menu.

You return to the regular slide show view.

To close Presenter View and end the presentation, just press Esc .

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May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

• If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
• If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

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How to view your notes in the presentation mode

Usually, there are two different screens for the presentation. For example, one screen is your laptop and the second is the provided monitor, TV, projector, web application screen, etc.

Today is popular to give a presentation via the Internet. E.g., you can use a Web meeting application such as WebEx or GoToMeeting or present your PowerPoint presentation online using the Office Presentation Service , to show your presentation to the audience on the additional screen.

For this purpose, PowerPoint provides the Presenter view , a special view of the presentation that is available on systems with more than one monitor (presentation screen):

To start your presentation with the Presenter view , see some features of the Presenter view .

In the Presenter View screen, there are the following elements:

On the left side:

The timer can help you keep track of how long your presentation has dragged on. You can click on the pause button for some cases or even restart the timer.

On the right side:

• On the top, the next slide is shown (see how to create your own slide show ),
• On the bottom, the notes of the current slide.

You can reorganize the Presenter view by moving the divider lines to see more notes, or make the slide bigger:

The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

See more about different features of Presenter view in how to make slide show easier and more informative using Presenter view .

See also this tip in French: Comment afficher vos notes dans le mode de présentation .

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Some features of the Presenter view

How to view Notes in PowerPoint with Presenter view

How to view notes in powerpoint presenter view, hemants@twc.

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How to Present a PowerPoint Slideshow (w/ Shortcuts)

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There are a variety of ways to start a PowerPoint presention, depending on:

• Where you start your presentation (from beginning or from current)
• Which PowerPoint view you prefer to present in (Slide Show view or Presenter view)
• How comfortable you are with keyboard shortcuts

Why would Microsoft include so many ways to present a presentation? My guess is that everyone learns PowerPoint differently, and has personal presentation styles.  The more options you have, the easier your life will be as there will always be a way to start your presentation the way you want to (or jump back into it when you need to).

See all the options below and find the method that works best for you and let the slide show begin !

NOTE: If you are running two presentations side-by-side, each presentation needs to be started as it’s own slide show. To see how to set up two PowerPoint presentations to run side-by-side like this before you start your slide show, read my guide here .

Table of Contents

Start slide show from beginning.

To start a slideshow from the beginning of your presentation using the ribbon, simply.

• Navigate to the  Slide Show tab
• Select  From Beginning

Selecting  From Beginning  starts your presentation from the very first non-hidden slide in your presentation, regardless of which slide you are currently inside of your deck.

You can also start your slide from the beginning of your presentation by hitting the Slideshow From Beginning keyboard shortcut,  F5 .

Regardless of which method you use, this is the classic way to start your presentation in full screen from your first title slide (regardless of where you are in your slide deck).

Let the slide show begin!

NOTE: To expand your knowledge and learn how to use PowerPoint’s FREE and HIDDEN built-in laser pointer to point things out during your presentation, read my guide here .

Take your PPT skills to the next level

Start slide show from current.

To begin your slide show from the slide you are currently on using the ribbon, simply

• Navigate to the Slide Show tab
• Select  From Current Slide

Selecting From Current Slide starts your slide show from whatever slide you are currently on, even if the slide is hidden.

You can also start your slide from the current slide you are on by hitting the  Shift+F5  keyboard shortcut.

Because it’s often easiest to catch errors when building your slides in this full screen mode, I highly recommend learning the  Shift+F5  shortcut and using it frequently as you build your slides to spot them for errors.

If you don’t want to bother learning the From Current Slide shortcut, you can also start your slideshow by clicking the  Slide Show  icon at the bottom of your screen.

This is a fantastic way to spot check your slides as you are building them. On top of that, it’s a fast and uncomplicated way to re-start your presentation from where you left off after demoing something on screen.

Start a mini-slide show in PowerPoint

You can also use the following hidden PowerPoint shortcut to run a mini slide show over the top of your current deck.

To run a mini slide show, simply:

• Hold down the  Alt key  on your keyboard
• With your mouse, click the  Slide Show  icon

Doing so starts a small slide show of your presentation that you can see below, from the current slide you are on.

Presenter View

The Presenter View is an alternate way to run your presentation in PowerPoint. In this view, your slides are projected on screen, and the details of your presentation are displayed on your computer as pictured below.

The presenter view includes your next (non-hidden) slides that is coming up, your current slide projected on screen, how long you’ve been talking and your speaker notes.

To launch the  Presenter View  from the beginning of your presentation using your Ribbon, simply:

• Navigate to the  Slide Show  tab
• Hold down the  Alt key on  your keyboard
• Click  From Beginning

Holding down the  Alt key  and clicking  From Beginning , the Presenter View will launch from the very first (non-hidden) slide in your presentation.

You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5  on your keyboard.

Start Presenter View in PowerPoint From Current Slide

Did you know that you can access different views in PowerPoint by adding keys as you click commands in the PowerPoint ribbon?

To start the Presenter view from your current slide using your Ribbon, simply:

• Hold down the Alt key on your keyboard
• Click  From Current Slide

Holding the Alt key and clicking From Current Slide launches the Presenter View from your current slide. So, this is another way you can quickly practice your presentation, see your speaker notes and see what’s coming up next.

You can also launch the Presenter View from the beginning of your presentation at any time by hitting Alt+F5 on your keyboard.

Showing and Hiding Presenter View

Regardless of which view you start your PowerPoint slide show; you can switch between the two different slide show views without exiting presentation.

To switch between the two slideshow views (while giving your presentation), simply:

• Right-click your slide in whichever presentation view you are currently in
• Select either Show Presenter View or Hide Presenter View

When would you use a feature like this during a presentation? One example is if you want to view your notes without leaving the slide show mode.

NOTE: The letter r  for both  Show Presenter View  and  Hide Presenter View  is underlined. This means that it is a keyboard shortcut. So, if you want to quickly flip between these two presentation views, you can simply right-click your slide and hit the letter r on your keyboard. Doing so automatically switches the view you are in.

Controlling how your presentation runs

Another way to control how your presentation runs (including the default laser pointer and pen color), is the Set Up Slide Show dialog box.

To open the  Set Up Slide Show  dialog box, simply:

• Select the  Set Up Slide Show  command

Doing so, opens all your PowerPoint slide show settings and options as pictured below.

Inside the slide show settings dialog box, you can select:

• How your presentation runs (full screen, window or in kiosk mode).
• Your default pen and laser pointer color options ( see our laser pointer article here ).
• Which slide you want start from, or which slides you want to show. You can also setup a custom show here.
• How your slides progress (manually or using slide timings).
• Which of your computer monitors (or screens) your slide show runs on.

The  Set Up Slide Show dialog box is also the secret to running multiple presentations at the same time in PowerPoint. To expand your knowledge and learn how to set this up, read our guide here .

Setup Slide Show SECRET Shortcut

To use the SECRET shortcut to open the Set Up Slide Show dialog box, simply:

• Hold down the Shift key on your keyboard
• With your mouse, click the Reading View icon at the bottom of your screen

This is useful when you need to quickly cycle through lots of PowerPoint presentations and change how those presentations run. Instead of wasting time clicking through the Ribbon, simply hold the Shift key and click the  Reading View icon. This is also a friendly conversation starter with a fellow PowerPoint enthusiast at Happy Hour.

NOTE: The color of your Reading View icon might be different than in the picture above, as it is dependent on the Office Theme you selected for PowerPoint.

How to exit a PowerPoint presentation early?

Regardless of how you start your full screen presentation, you can end your presentation at any time by hitting the Esc key on your keyboard.

Hitting  Esc  immediately takes you out of the   PowerPoint presentation mode and back to the normal editing view of your slides, on whatever slide you were last presenting.

Here is how you can use a combination of all the different keyboard shortcuts to spot check and practice your presentation in full screen before you finalize your presentation.

• Hit  F5  on your keyboard to   start your presentation in full screen from the very first slide in your presentation. You can then use your arrow keys to advance, spot checking your slides for errors.
• When you find an error, simply hit  Esc  key to return to the normal PowerPoint editing view to fix your slide.
• When you are done, hit  Shift + F5  to return the full screen presentation mode from the slide you just updated. You can then continue spot checking your presentation (without having to start over from the beginning).

In this way you can quickly work your way through your slides and practice your presentation, fixing and adjusting your content as you go.

Understanding how to run your presentations is CRITICAL to the success of your presentation. Not only in presenting them live, but also in knowing how to spot check your slides as you build them.

I personally find it easiest to spot check your slides and quickly fix errors by running your presentation in slide show mode (or full screen). The last place you want to discover an error is during your presentation.

Using the commands and shortcuts above, you can quickly start, exit and step back into your slide show. Once you have these commands and features down, you will also look like a whiz during your presentations.

If you enjoyed the depth of this article, you will love our other PowerPoint training courses and free resources. To learn more, visit us here .

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Present on multiple monitors (and view speaker notes privately)

You can present with two monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In newer versions of PowerPoint , when your slide show ends,, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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