example of administration application letter

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Administrative Assistant Cover Letter

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Administrative Assistant Text-Only Cover Letter Templates and Examples

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Matt Lauducci

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

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Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Cover Letter Examples Office Administrator Cover Letter

Office Administrator Cover Letter

Tell your target employer you're ready to support their team by preparing an excellent cover letter for an office administrator role. Use our office administrator cover letter example and writing tips to help you find a fulfilling new position.

Download one of our other unique cover letter templates if you don’t like the design of this sample.

Office Administrator Resume & Related Cover Letters

Office Administrator Cover Letter Template

Average office administrator salaries in the us, how to write a cover letter for an office administrator role.

The best way to make sure your cover letter looks professional is by using the correct cover letter format .

Copy-paste Office Administrator Cover Letter (Text Format)

FIRST AND LAST NAME

Email: [email protected]

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name] 123 Company Address Company’s City, State, Zip Code (xxx) xxx-xxxx [email protected]

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

I’m responding to the advertisement for the position of Office Manager. As an accomplished managerial expert with 6+ years of experience planning complex office endeavors, I’m confident I can be instrumental to your organization’s growth.

Throughout my professional career, I’ve honed my expertise in performing HR obligations, such as overseeing $1,000,000 worth of office assets and planning 320+ company-wide events. For example, I helped reduce office costs by 15% after conducting audits and negotiating prices with different suppliers. I’ve also been personally commended by NorthWest Hardwood’s CEO as being “integral to the company’s organization” and received annual Top Performer awards in 2019 and 2022.

My experience also includes overseeing managerial activities in a fast-paced office environment. For instance, I’ve handled payroll processes for 35+ employees at Wolf Co. and budgeted accordingly with 100% accuracy in addition to my administrative management duties.

I look forward to meeting with you in person to discuss employment in further detail. Thank you for your time and consideration.

[Your Name]

The following table includes information from O*NET Resource Center by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data is presented based on the top states by downloads in the USA.

Average office administrator annual salaries by state

An office administrator is responsible for the day-to-day functioning of an office. Daily responsibilities for office administrators can vary depending on the office’s size but generally include completing tasks like:

• managing schedules and payroll
• organizing and filing documents
• ordering supplies
• providing administrative support to executives or other in-house departments

As you’re making your office administration cover letter, ensure you use the proper cover letter format so employers are more likely to consider you for the role.

Here are three tips to guide you through writing your office administration cover letter:

1. Introduce yourself with an effective opening statement

Your cover letter’s opening paragraph should introduce yourself politely and state the position you’re applying for. Be specific when explaining why you’re interested in the role, rather than just stating that you’re looking for a job. Mentioning how you came across the listing and what you like about the job description can help demonstrate your enthusiasm for the opportunity.

Here’s an example of how to start a cover letter by connecting your similar values and qualifications back to the target role:

An example of an opening statement from an office administrator cover letter

My name is Ginny Li and I’m applying for the Office Administrator role at 84&Yours. After learning about 84&Yours’ goals to provide employees with a diverse and value-driven environment and reading how your organization was one of Fortune 100’s “Top Companies to Work For,” I knew I had to apply. I also value providing a safe space for employees of all ages and backgrounds to thrive, and my previous experiences have attested to this belief.

2. List your top skills and experience in your body paragraph

A body paragraph should expand on your qualifications for the position and include specific examples of your hard and soft skills and work experience.

Try to connect your qualifications to the company’s needs by explaining how you’d be an asset to the company. Use specific examples and numbers to back up your claims and show you’ve done your research on your target organization.

If you have any transferable skills that are applicable to office administration, mention them here. For instance, computer skills and administrative skills are essential for this role, so provide a statement about them in your body paragraph, like so:

3. Close your cover letter on a positive note

Your office administrator cover letter’s closing paragraph should reiterate your interest in the position and thank your reader for their time.

To end your cover letter successfully, don’t forget to include your contact information so your target employer knows exactly how to reach you. Also, mention that you look forward to hearing from the reader soon so they can consider you for a future interview.

Use an appropriate cover letter sign-off such as “Best regards,” or “Sincerely,” and include your first and last name at the bottom of your letter.

Here’s an example of a clear closing statement from an office administrator job applicant:

I’m confident I can help 84&Yours meet its goals and look forward to hearing from you soon. You can reach me at 634-323-4221 or by email at [email protected]. Thank you for taking the time to consider my application. Best regards, Ginny Li

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
• Medical Interpreter cover letter example
• HR Administrative Assistant cover letter example
• French Translator cover letter example
• Records Manager cover letter example
• Legal Secretary cover letter example
• Hotel Front Desk Receptionist cover letter example
• Tax Preparer cover letter example
• Front Desk Coordinator cover letter example
• Interpreter cover letter example
• Chiropractic Office Manager cover letter example

Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Administrative Officer Cover Letter Examples [Writing Tips & Guide]

Your admin officer cover letter is your chance to elaborate on your resume. Find expert tips, proper formatting, essential skills and administrative officer cover letter examples to help you highlight your accomplishments and land your dream role.

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Administrative Officer Cover Letter Examples

Visit our extensive library of customizable cover letter templates and use these samples as guidelines to improve your administrative officer resume .

Want a stronger cover letter?

Use our extensive library of professional cover letter examples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder — simply click, customize and download.

Find More Administrative Cover Letter Examples

See all administrative cover letter samples .

How to Format Your Cover Letter

Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administration-related advice. 

Contact information:

Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.

Date and recipient's mailing information:

Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.

Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”

Introduction:

Add the name of the position and company, how you learned about it, and one administration skill or accomplishment to advertise your suitability in this opening paragraph.

Use one or two paragraphs to elaborate on one or two accomplishments on your administrative officer resume. The goal is to quantify your training further and prove your proficiency.

Closing statement:

In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.

End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”

Use skills to personalize a administrative officer cover letter

When crafting your administrative officer cover letter, select some skills and accomplishments that align best with the job description and the company’s needs. Here are 15 technical skills that can help hiring managers gauge your experience:

Advanced Office Software proficiency:

Highlight your computer skills for tools like Microsoft Office Suite, Google Workspace and specialized software relevant to administrative tasks.

Database management:

Emphasize your ability to efficiently manage and organize data using database systems, ensuring accurate and accessible information.

Document control:

Mention your skill in maintaining and managing documents, contracts and records to ensure compliance and easy retrieval.

Time management:

Showcase management skills that prioritize tasks, manage calendars and streamline workflows, boosting office efficiency.

Project coordination:

Describe your management and leaderships skills for coordinating and overseeing multifaceted projects, showcasing your ability to keep processes on track.

Financial administration:

Highlight your budget tracking, expense management and financial reporting knowledge to showcase your cost-effective contributions.

Inventory management:

Discuss your proficiency in managing office supplies and resources to minimize waste and maintain smooth operations.

Technology integration:

Elaborate on your success in adopting and implementing new technologies, such as office automation tools or communication platforms.

Technical troubleshooting:

Showcase your knack for resolving technical issues, maintaining office equipment and liaising with IT support when needed.

Data analysis:

Highlight your analytical skills when gathering insights from data and generating reports that aid decision-making for the administrative team.

Virtual communication:

Emphasize your communication skills and knowledge of tools like video conferencing and collaboration platforms, which are vital in remote work settings.

Cybersecurity awareness:

Discuss your understanding of cybersecurity best practices, contributing to protecting sensitive information.

Workflow optimization:

Describe critical thinking skills that identified bottlenecks and improved administrative processes, increasing efficiency and reducing errors.

Policy and compliance expertise:

Mention your knowledge of regulations and policies that pertain to administrative functions, ensuring adherence and mitigating risks.

Training and onboarding:

Elaborate on your experience training new staff members on administrative protocols and software, aiding team cohesion.

Provide specific examples and results to demonstrate your proficiency and impact in these areas.

Free Administrative Officer Cover Letter Example

Dear Mr. Holt:

Upon learning of your posting for an experienced Administrative Officer, I hastened to submit my resume for your review. As a highly organized and efficient professional with various administrative leadership experience and exceptional interpersonal abilities, I am prepared to contribute significantly to your company’s goals and objectives.

My background includes overseeing administrative operations and staff members, driving office efficiency and maximizing productivity. From organizing schedules and coaching employees to coordinating payroll and providing outstanding customer service, I excel at prioritizing tasks, collaborating with peers and management teams and encouraging effective communication and procedures to realize seamless organizational functioning.

Highlights of my experience include:

1. Overseeing office activities — including scheduling, budgeting/forecasting, record maintenance and purchasing — while implementing new procedures to ensure optimal productivity.

2. Demonstrating a steadfast commitment to providing outstanding administrative management within fast-paced environments while streamlining operations and achieving company success.

3. Providing full-scale administrative, financial and logistical support on various special projects.

4. Excelling at balancing multiple tasks while providing top-level organization, interpersonal and communication skills.

My general administration and organization skills, superior team leadership and staff management abilities position me to excel in this role. I would appreciate the chance to offer more insight into my qualifications. I appreciate your consideration; I look forward to speaking with you soon.

Shelley S. Oliver

Here’s an analysis of why this administrative officer cover letter is a persuasive example:

1 Engaging introduction:

The cover letter starts with a direct address to the hiring manager, which immediately personalizes the letter and shows that the applicant has researched the recipient.

2 Prompt response to job posting:

The opening sentence indicates that the applicant is responsive and proactive in applying for the position shortly after learning about it. This introduction shows enthusiasm for the role.

3 Relevant skills and experience:

The applicant highlights their administrative leadership experience and exceptional interpersonal abilities. These skills immediately address key requirements for the role and set the tone for the rest of the letter.

4 Specific accomplishments:

The applicant provides concise, impactful bullet points highlighting their accomplishments. This cover letter format demonstrates their ability to take the initiative, streamline operations and contribute to company success.

5 Customized contributions:

Each bullet point reflects how the applicant’s skills align with the job responsibilities. This step shows this job seeker tailored their cover letter to the position’s specific requirements.

6 Quantifiable achievements:

Although not explicitly stated, the mention of implementing new procedures, driving office efficiency and achieving company success implies that the applicant’s contributions have led to tangible results.

7 Comprehensive skill set:

The applicant showcases their abilities in general administration, organization, team leadership, staff management and communication . This range of skills paints a well-rounded picture of their hirable qualifications.

8 Interest in further discussion:

The closing paragraph expresses the applicant’s eagerness to provide more information and demonstrates their interest in progressing to the next stage of the application process.

9 Professional sign-off:

The cover letter ends with a polite and professional closing and the applicant’s name.

Add a Resume as a Foundational Base

A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume. 

Improve Your Application With a Builder

A good cover letter accomplishes three goals: forge a professional connection, support your resume and elaborate on one or two career accomplishments. Our helpful online tool helps you write an effective draft based on your experience so you can focus on tailoring it to specific jobs.

Administrative Officer Cover Letter FAQ

What's the purpose of an administrative officer cover letter.

An administrative officer cover letter introduces you to potential employers, highlighting your skills and experiences relevant to the role. It complements your resume by showcasing your qualifications and enthusiasm for the position.

How should I format my administrative officer cover letter?

A persuasive admin officer cover letter follows the same format as a professional business letter. Start with your contact information, date, recipient’s name, salutation, body paragraphs and a courteous closing. Maintain a concise and well-organized structure.

What skills should I emphasize in my cover letter?

Your administrative officer cover letter should emphasize skills like project coordination, data analysis, critical thinking , office software proficiency and related computer skills . Remember to tailor your resume and cover letter to a job description — a job with a large team will value strong communication and collaborative skills more than an employer with a single admin employee.

Should I mention specific achievements in my cover letter?

Yes, showcasing specific achievements like streamlining processes, improving efficiency or managing projects demonstrates your impact and value to potential employers.

How do applicant tracking systems (ATS) impact my cover letter?

ATS scans cover letters for relevant keywords and phrases. Incorporate job-specific terms naturally to increase your chances of passing an initial screening and reaching human reviewers.

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• Administration

Administration cover letter example

Primary purpose

Secondary purpose.

Administration positions are some of the best opportunities to get inside in the door of your dream company. These positions offer plenty of room for growth and an inside look at both the world of administration and the industry in which you work.

Because these jobs make for great entry-level positions and require a generalized relevant skill set, they can be highly competitive. Making yourself stand out from other applicants should be one of the primary goals while creating your application.

To show off your unique advantages and enthusiasm for the position, you’ll need more than an exceptional resume. A great cover letter can truly make the difference when it comes to catching a hiring manager’s attention. Luckily with Resume.io’s collection of trusted tools and templates, writing the perfect cover letter is easier than you think.

This guide, along with our administration / assistant cover letter example will:

• Explain the proven advantage of a cover letter  and its goals for your job search
• Break down the cover letter format, elements and provide free examples, samples and templates
• Detail the power of writing to persuade with tips to make your application stand out
• Help you avoid common mistakes and impress any employer with your unique skills

But first, if you haven’t already perfected your resume, that’s a great place to start. Check out our administration-specific examples , templates and general resume writing guide ). Now it’s time to write the cover letter that seals the deal on your dream job.

Why write an administration cover letter?

Before we dive into the importance of including a cover letter with your application, let’s take a look at what a cover letter actually is and what it accomplishes for you.

This one-page document (roughly 200 to 400 words) is much more free-form than your resume, meaning there’s plenty of space for you to elaborate on your most important achievements and strongest relevant skills. 

While you probably had to keep your resume concise, your cover letter allows you to speak in your own tone of voice and to establish a personal connection with the hiring manager.

The writing is only half the battle, however. To truly make a great impression, you’ll need to use professional formatting as well. San serif fonts like Arial, Georgia and Helvetica with a size of about 11 points generally offer the best combination of style and readability. For even more specific formatting tips, check out our overall guide on cover letters .

What if the administration job application DOESN’T require a cover letter?

Sometimes a job application won’t mention if a cover letter is actually required. While this might seem like a free pass to save yourself the trouble, not including a cover letter could actually lower your chances of getting the job. Remember that competition in the modern job market is fierce, especially if you don’t want a mediocre job that will soon become a burden, but rather a good position to build a career from.

Unless specifically asked NOT to, it’s always a good idea to write and submit this document to highlight your strengths and maximize your chances of landing the position (more on that in a second!)

If you’ve already worked in administration, then you understand the importance of a great first impression. Whether you work in business administration, as an executive assistant or in another assistant position, you know that your communication skills are a big part of setting a professional tone for the workplace.

Likewise, the way you communicate in your cover letter sets the tone for how your entire application will be received. Some applicants overlook this document, thinking that a resume will be enough to land them the position.

But a great cover letter is your secret weapon. It allows you to maximize the chances that your application will stand out, even against candidates with years of experience in the field. 

While your resume is designed to convey dates and names, it lacks space for you to convey personality – an important trait that allows you to fit in with the company culture. A cover letter is the perfect place to show off what makes you unique and answer any questions that may arise from your resume, like gaps in work history and work experience.

The importance of tailoring your cover letter

Writing a cover letter is a great start – but there’s one more step you’ll need to complete to make sure your cover letter is as effective as possible. Your document should include the most relevant skills, achievements and experiences for each individual position you apply for. Remember the golden rule that we also emphasize in many of our resume guides - TAILOR every document for EVERY specific job application. Sending out a one-size-fits-all resume or cover letter is a sure way to lose the competitive job race.

The job description and company website can help you get a feel for the office environment and the most important aspects of the job. The small time investment to adapt each letter can pay off big time when a hiring manager notices your effort! Check out the sample cover letter above to get more insight into the best practices for tailoring your letter.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Accounting cover letter sample
• Finance cover letter sample
• Banking cover letter sample
• Bookkeeper cover letter sample
• Finance Assistant cover letter sample
• Finance Manager cover letter sample
• Bank Teller cover letter sample
• Auditor cover letter sample
• Private Equity cover letter sample
• Accounting and finance cover letter sample
• Bank Manager cover letter sample
• Loan Processor cover letter sample
• Accounting Internship cover letter sample
• Financial Advisor cover letter sample
• CFO cover letter sample  

Best format for an administration cover letter example

Having a solid administration cover letter format helps you present an efficient and organized image. This means taking care of the formatting and structure of your letter.

The format of an administration cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)Yours

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administration cover letter example is a good foundation to develop your own professional application:

Dear Mrs. Parker,

With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite. Given the intense seasonality and the pressure to maintain the highest standards of service when you are rushed off your feet, there is no administration job like it.

Every decision has an impact on the guests and every administrator needs to put them first – I increased repeat visits to my previous employer by 25% by tackling the four issues that matter most: top-notch facilities, well-trained staff, smooth communication and creating an organization that hums away quietly in the background (most of the time).

My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

I understand that you intend to update your procurement procedures and introduce a glamping section. I hope that my following experience might prove useful:

• Managed a campsite with 150 pitches, 20 hard standings and 20 glamping pods.
• Saved 14% on a $900k operations budget by introducing centralised procurement.
• Raising cleaning and maintenance spend by 15% led to +35% glamping bookings.

My degree in hospitality and blue-chip training from the Blarriot Group during my early career have provided a solid foundation for making the best business decisions. I am a collaborative thinker and always seek to make the most of the “knowledge around the table.” You never truly understand the experiences of others until you involve them.

I am excited for the chance of an interview, and I already have a host of ideas to discuss with you. Adding glamping to your service offering creates certain operational challenges.

Your sincerely,

Theresa Bennett

Cover Letter Header

The cover letter header serves two main purposes. The first is to associate your document with you and make you memorable to recruiters. The header is the perfect place to include your name, phone number and even social media information in case a hiring manager wants to get in touch. In medium to large size companies, hiring is often handled by a team of people. Your header makes sure that no matter who comes across your application, they have all the necessary information.

The second purpose of your letter is to apply a bit of creative formatting to an otherwise bland sheet of paper. This might be one of the only places where you’ll be able to use color or other design elements, so it’s worth paying attention to the look of your header.

The goal of this section: Keep your name and contact details handy no matter who reads your letter, create an attractive presentation that’s associated with your name and makes you memorable.

Align document styles!

One of the best things you can do to create an exceptionally polished image, is to align the document styles of your cover letter and resume. This allows you to craft a “personal brand”  – a look and feel that represents you throughout your application. If you have graphic design experience, you can try this out yourself. If not, online tools and templates like these from Resume.io can make the process much faster.

Before choosing a style, it’s a good idea to take a look at the website and materials of your prospective employer to see what sort of branding they use themselves. The goal is not to make a direct copy, but rather to capture their same level of formality and style.

Cover Letter Greeting

Your cover letter greeting may be short, but it’s one of the most vital sections when it comes to creating a personal connection and setting the right tone for the rest of the letter. If at all possible, address the hiring manager by name. “Dear” followed by the correct salutation and last name usually works well, but “Hi” or “Hello” and even a first name might be acceptable in less formal situations or if you submit the letter in the body of an email.

The goal of this section: Use the letter recipient's name to create a personal connection and get the letter off to a good start.

The importance of names and addressed greetings.

The evidence behind the importance of addressed greetings is not just anecdotal – science has actually shown that humans have a positive neurological response upon hearing their own name. 

Unfortunately, in medium to large companies hiring is often taken care of by a sizable team. Even if you manage to find a few hiring managers’ or recruiter names online, it might be impossible to tell who will actually read your letter. In this case, you have a few options. “Dear Hiring Manager” may be acceptable or you can try “Dear (Company Name) Hiring Team.”

Cover Letter Introduction

The whole point of a great cover letter is to make your application stand out in a positive way. Nowhere is that goal more important than in your cover letter introduction. You’ll want to avoid a bland opening paragraph. Instead, opt for an exciting anecdote, relevant statistic or interesting fact as a way to catch a hiring manager’s attention and lead them into the body of your letter.

Notice that our cover letter example jumps right in with work history details, but also points to an understanding of an employer's pain point: "With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite."

The goal of this section: Hook the reader’s interest by using an anecdote, fact or statistic to create a noteworthy introduction.

Cover Letter Body

The body section is where you can finally dive into all your most relevant accomplishments, as well as your relevant skills and experiences. Since this is the largest part of your letter, you can simplify the writing process by breaking it into two subsections.

In the first, you can try out the STAR method to briefly describe a Situation, the required Task, your Action and the ensuing positive Result. Choose examples that most closely mirror the tasks and skills you’ll encounter in the potential position.

In the second paragraph, you can make the best case for yourself as the company’s next employee by discussing your most relevant skills and potential contributions you could make.

Reread the second body paragraph of our cover letter sample: My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

This example inserts a bit of personality while highlighting the value the candidate will bring.

The goal of this section: Highlight your strengths and advantages through the Star method and any potential contributions you could make.

Cover Letter Conclusion and Signature / Sign-off

Now it’s time to wrap up your letter with the utmost professionalism and style. You can increase your chances of hearing from the hiring manager by creating an effective Call to Action. This sentence expresses your enthusiasm for the position and invites the reader to get in touch. You can also include your contact information again here, if you have the space to fit it all on one page.

Then, close out your letter with the appropriate signature. “Best regards,” “Sincerely” or even “Thank you for your consideration” can all be good options.

The goal of this section: Finish your letter with a respectful and enthusiastic Call to Action, then choose the most appropriate signature to end on a positive note.

Writing psychology – cover letter tips and strategies

When working in administration, there are a few key qualities you’ll want your cover letter to convey:

• Organization: An administrative professional should have great attention to detail when it comes to organizing documents, schedules and events. Examples of your great organization skills can help an employer visualize your success at their company.
• Efficiency: An administrative assistant who works with speed and precision can greatly increase the outward perception of a company. Examples of times you got the job done under pressure can put you a step ahead of other candidates.
• Positive attitude: Many administrative roles have to handle clients, customers or patients. Even if you work within the company, a positive attitude and cheery disposition makes you a pleasure to work with and adds to the overall morale.
• Initiative: A great administrator anticipates what needs to be done and makes it happen without having to be reminded. Expressing your interest in the company or its activities shows how you will be motivated to take charge of your job duties.

Everyone loves a good story. Whether it’s a hilarious thing that happened to you way back when or a tale from a friend or relative, we can all remember a story that brings out emotion every time we think of it.

The evidence for the importance of stories is not just anecdotal. Neuroeconomist Paul Zak has spent years researching the power that a well-spun tale has on our brains – and more importantly our actions. A great story increases our sense of empathy and encourages us to cooperate with others, whether it be by giving them a hand or by buying a product.

Advertisers have long understood the ability of a great story to convince and persuade – just think of a memorable commercial.

You, too, can use this type of emotional hook to grab a hiring manager’s attention in your cover letter and make them more likely to view you as a top candidate. 

While your “story” will come in the form of an experiential anecdote, probably from your education or another position, that doesn’t mean it can’t have some of the elements of a great story. A surprise, a success or a lesson learned can all make for great, concise anecdotes that show off your strengths. 

The goal is not only to show the hiring manager or recruiter what you can do in the role, but also to make a personal connection and create a good impression of your personality.

It’s all in the details.

One of the most important things you can do to create a memorable cover letter is to get specific. Numbers, statistics, facts and other ways you can quantitatively measure your contributions to a company make your application stand out from other job seekers. 

While you shouldn’t bog down your letter with too many unnecessary details, a few well-placed specifics can go a long way in proving your achievements and potential contributions to this new position. 

Administration cover letter with no experience

Because administration is a great entry-level position, hiring managers are apt to get applications from job seekers who don't have direct experience. In these cases, they will be looking for general workplace skills, so you should be highlighting those in your cover letter.

If you have held part-time jobs or those unrelated to the work you seek now, consider the skills you learned that will make you a valuable employee. Many of these are soft, or interpersonal, skills.

Here are some areas to focus on and ways to include them:

• Communication: Have you worked in a group for school, in an extracurricular activity or as a volunteer? What communication skills did you use and how can you demonstrate them?
• Reliability: Do you take care of your responsibilities? Do you arrive on time?
• Organization: How do you juggle your schedule? How did you do it in school?

Make sure you explain in your cover letter why you want to enter this field. Instead of saying you are a fast learner, give an example of when you tackled a new task and how you got up to speed. 

Administration cover letter format and common mistakes

As an administrative assistant or an employee in another administrative position, you’ll want to avoid these all-too-frequent cover letter pitfalls.

• Generic letters: Failing to research the company and its activities (a simple Google search often yields insightful results)  is one of the biggest mistakes an administrative assistant candidate can make. While a copy-paste letter seems easy, hiring managers can easily spot the lack of effort and are likely to take offense. Make sure to tailor your letter to the exact type of work you’ll be doing at each of the companies you apply to. The job description can help with this and the recruiters will pay specific attention to whether you’ve analyzed it.
• Formatting mistakes: Poor formatting leaves a bad impression right from the start. If a hiring manager can’t clearly find your personal data or they get a headache from the unedited wall of text, they might give up trying to reach you for a job interview. Luckily, online formatting tools like Resume.io’s cover letter templates and online cover letter builder can help you create a professional cover letter in just a few clicks.
• Typos and spelling mistakes: Candidates for administrative assistant jobs need strong communication skills. Poor spelling and grammar give the impression you won’t be an effective communicator once inside the company. Make sure to use a cover letter builder with a spell check function (we’ve worked extra hard to make ours effective!) and/or have a friend proofread your letter before you submit.
• Focusing only on hard skills: All administrative positions need great soft (social) skills to do their jobs effectively. While you should make mention of relevant hard skills like Excel or Powerpoint, especially on your resume, your cover letter is a great place to expound on the personality traits that make you stand out.

Key takeaways

• Unless an application specifically asks you NOT to include a cover letter, it’s always a smart idea to include one and increase your chances of landing the position. Remember that the resume and cover letter are a powerful duo - each covers the other’s gaps or flaws. Worried that the resume leaves some lingering questions about you? The cover letter is your chance to put those to rest and surpass the competition.
• Tailoring your cover letter to each company and position makes your application stand out by showing a recruiter you’re an attentive and invested candidate.
• Follow the tried-and-true structure to simplify the cover letter writing process and keep your letter interesting and concise. Resume.io’s pre-generated content will help you with that.
• Use interesting anecdotes with specific details that illustrate your successes to make your letter memorable even for positions where competition is high.
• Sloppy formatting can make your application look unprofessional. Resume.io’s cover letter templates simplify the process so you can apply with confidence every time.

Free professionally designed templates

5 Office Administrator Cover Letter Examples

Office Administrators are the operational wizards of an organization, seamlessly coordinating tasks, managing resources, and ensuring a smooth workflow. Similarly, your cover letter is your chance to demonstrate your organizational prowess, weaving your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Office Administrators, helping you to construct a persuasive and impactful introduction to your application.

Cover Letter Examples

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The best way to start an Office Administrator cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and briefly mention the position you're applying for. Make sure to convey your enthusiasm for the role and the company. For example, "Dear Mr. Smith, I am excited to apply for the Office Administrator position at XYZ Company. With my extensive administrative experience and strong organizational skills, I believe I am a strong candidate for this role." This approach shows respect, initiative, and interest in the specific role and company.

Office Administrators should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time and consideration. It's important to reiterate how your skills and experiences align with the job requirements. For example, you could say, "I am confident that my experience in office management and my ability to lead a team would make me a valuable asset to your organization." Follow this with a professional closing, such as "Sincerely" or "Best regards," and your full name. You can also include your contact information below your name for easy reference. Remember, the ending of your cover letter is your final chance to leave a positive impression, so make it count. Be confident, courteous, and express enthusiasm for the potential opportunity.

An Office Administrator's cover letter should ideally be about one page long. This length is sufficient to present yourself, express your interest in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so keeping your cover letter concise and to the point is crucial. It's also important to maintain a professional tone and focus on how your skills and experiences make you a good fit for the specific Office Administrator role you're applying for.

Writing a cover letter with no experience as an Office Administrator can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Understand the Role: Research the role of an Office Administrator thoroughly. Understand the skills and responsibilities it entails. This will help you identify any transferable skills you may have from your previous experiences. 2. Start with a Strong Introduction: Begin your cover letter with a compelling introduction that grabs the reader's attention. Mention the position you're applying for and express your enthusiasm for the opportunity. 3. Highlight Transferable Skills: Even if you don't have direct experience, you may have transferable skills from other roles or experiences. These could include skills like organization, communication, problem-solving, or proficiency in certain software. Provide examples of how you've used these skills in the past. 4. Show Your Willingness to Learn: Employers value candidates who are eager to learn and grow. Express your willingness to learn new skills and adapt to the role of an Office Administrator. 5. Use Relevant Examples: Use examples from your past experiences to demonstrate your skills and abilities. This could be from previous jobs, internships, volunteer work, or even relevant coursework. 6. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows the employer that you're serious about the role and have taken the initiative to learn about the company. 7. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. Remember, the goal of a cover letter is to show the employer why you would be a good fit for the role, even if you don't have direct experience. By highlighting your transferable skills and your willingness to learn, you can make a strong case for why you should be considered for the position.

Related Cover Letters for Office Administrators

Administrative assistant cover letter.

Executive Assistant Cover Letter

Data Entry Cover Letter

Receptionist Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Office Administrator Cover Letter

Senior Office Administrator Cover Letter

Entry level office administrator cover letter, front office administrator cover letter, dental office administrator cover letter, related resumes for office administrators, office administrator resume example.

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

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Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Administrative Cover Letter Samples & Examples That Worked in 2024

How to build a job-winning administrative cover letter

In the dynamic world of business, administrative professionals are the unsung heroes, the masters of organization, the wizards of scheduling, and the warm welcome that brightens any office's day.

As you embark on crafting your cover letter for that dream administrative job, let your superpowers shine through. Showcase your skills, experience, and enthusiasm that make you the perfect fit for this pivotal role in keeping the gears of the business turning smoothly and efficiently.

In this guide, we'll teach you 5 key steps to writing an administrative cover letter. Keep reading to learn all about:

• Crafting a killer administrative cover letter header & headline
• Using a personalized greeting on your cover letter
• Writing an attention-grabbing cover letter introduction
• Showing your professional value in an administrative cover letter
• Ending your cover letter with a powerful closing statement

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a killer administrative cover letter header & headline

The beginning of your cover letter should always be comprised of 2 main parts:

• The Header: The header of a cover letter will contain all necessary contact and mailing information for both you and the employer.
• The Headline: The headline is a brief one-sentence and one-line statement that hooks the reader’s attention, similar to a headline you would see on a news story.

Each of these elements should be kept short and sweet, taking up only the first quarter of space on your cover letter. Below is a breakdown of how to properly format a header and write a compelling headline:

Formatting the header

When writing a header, include 3 lines of text in the top left-hand corner of your cover letter. These lines of text should contain:

• Line 1: The company name and department you are applying to
• Line 2: Your full name and professional title
• Line 3: Your contact information (phone number, email address, etc.)

Here's an example of an effective cover letter header

To: The Coca Cola Company, Administrative Department

From: John Doe , Administrative Professional (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

Writing the headline

Formatting your cover letter headline is easy with the right approach. You should always use a keyword related to the position, an eye-catching number or trigger word , a powerful adjective , and a promise .

Here's an example and breakdown of an administrative cover letter headline

3 Key Reasons Why I Am the Perfect Administrative Professional for Your Company

Trigger Word/Number : 3 Key Reasons Keyword: Administrative Professional Adjective: Perfect Promise: “for Your Company” – this shows you are committed to using your talents specifically for their needs

Create your cover letter fast with artificial intelligence.

2. use a personalized greeting on your administrative cover letter.

One of the best ways to not only grab employers’ attention but also show your own attention to detail and level of commitment is to use a personalized greeting to start your cover letter with.

Rather than writing “To Whom It May Concern,” instead you should research the exact name of the hiring manager or department head you are submitting your application to.

In the event that you cannot uncover who will be reviewing your application, opt instead for saying:

 To the [Company Name] Team

To the [Company Name] Hiring Manager

3. Write an attention-grabbing introduction for your administrative cover letter

The first paragraph of your cover letter is arguably the most important, as this is where you will highlight your best attributes to grab the reader’s attention and compel them to read further.

While you should aim to keep your introduction short – ideally between one to three sentences – you should also try to include the following information:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Here's an example to help demonstrate how to write an administrative cover letter introduction

To the [Company Name] Hiring Manager,

I am an Administrative Manager with more than 8 years of experience working in legal offices. After speaking with your Marketing Specialist, Jane Doe, it is clear to me that your company’s passion for civil justice matches my own professional dedication to the cause.

In this example, the applicant clearly lists their title and years of experience. They add an extra layer of effectiveness by directly naming a person within the company they know and have spoken with, giving the reader an immediate professional reference.

Find out your resume score!

4. Show your professional value in an administrative cover letter

After you have written your introduction, it is time to provide more in-depth insights into who you are as an administrative professional. The body of your cover letter should contain two to three additional paragraphs detailing why you are a great fit for the company and vice versa.

When writing these paragraphs, aim to answer the following questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

As you list out different accomplishments in your cover letter, make sure to use specific and quantifiable details that convey the professional value that you can contribute to the company.

Here's an example of how to describe accomplishments in a cover letter

In my previous role as an administrative assistant at ABC Company, I took the initiative to implement a new digital filing system, reducing paper usage by 40% and significantly improving document retrieval time. This improvement not only saved the company money on paper and printing costs but also enhanced overall office efficiency.

Additionally, I was entrusted with managing the executive's calendar and successfully coordinated complex schedules, resulting in a 15% decrease in scheduling conflicts and ensuring smooth operations for important meetings and events.

My ability to prioritize tasks and maintain a high level of accuracy has been recognized by receiving commendations from supervisors and colleagues alike. I am excited to bring my proactive approach and strong organizational skills to contribute to the success of [Company Name].

5. End your administrative cover letter with a powerful closing statement

The final component of your administrative cover letter is the closing statement.

A well-written closing statement should be between one to two sentences in length. Within this statement, you should include the following information:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Altogether, these parts should look similar to the following example

I am eager to get in touch with your team to discuss how I can apply my administrative passions and expertise to support your business. To express my continued interest in this position, I will be available every workday between 12 p.m. to 3 p.m. for the next month to speak with you directly via call, virtual meeting, or in-person interview. You may reach me at (123) 456-7890.

Warm Regards,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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Administrative Assistant Cover Letter No Experience: 2 Samples and Writing Guide

Crafting a compelling cover letter is essential when applying for an entry-level Administrative Assistant position, especially if you have limited professional experience.

This guide provides you with sample cover letters and invaluable tips to help you create an impactful cover letter that showcases your skills, enthusiasm, and potential.

Use these examples and guidelines to inspire your own personalized cover letter that will catch the eye of hiring managers and give you the best chance of landing an interview.

Entry Level Administrative Assistant Cover Letter Sample 1

Anna Michael 63 5th Street, Dallas, TX 65223 (000) 258-9109 [Email]

August 2, 2024

Ms. Monica Anderson Senior Manager ABC Company 32 Some Street Dallas, TX 65521

Dear Ms. Anderson:

I am writing to express my interest in the Administrative Assistant position at ABC Company. My clerical and communication skills, as well as enthusiasm, make me a strong candidate for this opportunity.

While pursuing my studies in [relevant field], I developed a solid foundation in administrative tasks and organization. Through my coursework, I gained knowledge in managing schedules, coordinating meetings, and maintaining office documentation. I am also proficient in various software applications, including Microsoft Office Suite and QuickBooks.

In addition to my academic background, I possess excellent communication skills, both written and verbal. I am a fast learner and possess strong attention to detail, ensuring accuracy in all administrative tasks. Furthermore, I am a proactive problem-solver and can prioritize and multitask effectively in a fast-paced environment.

My passion for administrative work and strong work ethic drives me to learn and grow within this role. I am excited about the opportunity to contribute to your organization and provide valuable support to the team.

Thank you for considering my application. I would welcome the opportunity to further discuss how my skills and strengths align with your organization’s goals. I have attached my resume for your review, and I look forward to the possibility of discussing my potential contributions in an interview.

Anna Michael (000) 258-9109

Entry Level Administrative Assistant Cover Letter Sample 2

Daisy Johnson (000) 987-1113 [email protected]

Ms. Abril Brown Senior Manager (Human Resources) XYZ Company 125 Some Street, San Diego, CA

Dear Ms. Brown:

I am thrilled to apply for the position of Administrative Assistant at XYZ Company. By using my skills, enthusiasm, and passion for administrative work, I can contribute to your team’s success.

Having recently completed my studies in [relevant field], I have gained a solid foundation in various administrative tasks and processes. From managing schedules and coordinating meetings to organizing office documentation, I am well-versed in the essential skills required for this role. Additionally, my proficiency in Microsoft Office Suite and other relevant software will allow me to quickly adapt to your organization’s systems and tools.

I am a fast learner with a strong attention to detail. Throughout my academic journey, I have demonstrated my ability to prioritize tasks effectively and multitask in demanding environments. I am confident that these qualities, coupled with my excellent written and verbal communication skills, will enable me to excel in supporting your team and maintaining a productive work environment.

I am truly excited about the opportunity to join your organization and contribute my enthusiasm and passion to its ongoing success. The chance to learn and grow in this role is incredibly appealing to me, and I am committed to evolving into a capable and valuable member of your team.

My attached resume provides additional details about my educational background and relevant coursework. I would be grateful for the opportunity to discuss in person how my passion for administrative work and willingness to contribute can benefit XYZ Company. I look forward to the possibility of an interview and the opportunity to further demonstrate my potential.

Thank you for your time and consideration.

Daisy Johnson

Enc. Resume and Recommendation Letter

Tips for Writing a Great Entry-Level Administrative Assistant Cover Letter

• Highlight Relevant Skills : Emphasize any clerical, organizational, and communication skills acquired through coursework, part-time jobs, or internships.
• Show Enthusiasm and Passion : Convey genuine excitement for the role and the prospective company, demonstrating your eagerness to learn and grow.
• Be Specific : Tailor your cover letter to the job description, mentioning any relevant software skills or administrative tasks you’ve mastered.
• Provide Examples : Use specific instances from your academic or professional experience to showcase your abilities and achievements.
• Proofread Carefully : Ensure your cover letter is free of grammatical errors and typos, reflecting your attention to detail and professionalism.

FAQs: Entry-Level Administrative Assistant Cover Letters

1. what are the most important skills to highlight in an entry-level administrative assistant cover letter.

When writing your cover letter, emphasize skills such as clerical abilities, organizational skills, and strong communication (both written and verbal). Proficiency in software applications like Microsoft Office Suite and QuickBooks is also beneficial.

2. How can I demonstrate my enthusiasm and passion for the role in my cover letter?

Express your excitement about the position and the company. Mention specific aspects of the role that appeal to you and show eagerness to learn and grow within the organization.

3. Should I customize my cover letter for each job application?

Yes, tailor your cover letter to each job by aligning your skills and experiences with the job description. Mention relevant software skills and administrative tasks you’ve mastered that are specifically requested by the employer.

4. How can I showcase relevant experience if I lack a professional work history?

Draw upon your academic background, including any relevant coursework, part-time jobs, or internships. Highlight specific instances where you managed schedules, coordinated meetings, or handled office documentation.

5. Is it necessary to proofread my cover letter?

Absolutely. Proofread your cover letter carefully to ensure it is free of grammatical errors and typos. A polished and error-free document reflects your attention to detail and professionalism.

Related : Administrative Assistant Resume No Experience

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How to Write an Application Letter (Sample Included!)

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How to Write an Application Letter (Sample Included!) was originally published on The Muse , a great place to research companies and careers. Click here to search for great jobs and companies near you.

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It’s your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we’ve included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It’s a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it’s always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you’re a good fit for the position. It’s a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you’re applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here’s a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you’re applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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Professional Letter of Recommendation: Sample, Format & Examples

• Last Updated On August 22, 2024
• Published In General

A professional letter of recommendation can be a crucial element in your application, helping you stand out in a crowded field. Schools like MIT , for example, require two letters of recommendation as part of their admissions process.  

Table of Content

These letters, typically written by professors or supervisors, strongly endorse your skills, character, and potential. Admissions committees rely on these insights to make informed decisions. 

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In this article, you’ll learn how to craft a compelling professional letter of recommendation to help you take the next step in your career or academic journey. Dive in!

Here’s everything you will learn in greater detail in this blog about professional letter of recommendation.

What is a Professional Letter of Recommendation?

A professional letter of recommendation, often called a LOR, is vital to many application processes, whether for academic programs, jobs, or scholarships. It provides a trusted perspective on your abilities, character, and potential. 

Universities such as Harvard and Stanford often require two to three letters of recommendation as part of their application process. These letters offer admissions committees a deeper understanding of who you are beyond your grades or resume.

Writing an impactful LOR can be challenging, so having a well-crafted example can be incredibly helpful. By reviewing a solid sample, you can learn how to showcase your strengths and experiences effectively, helping you make a lasting impression.

How to Write a Professional Letter of Recommendation?

Writing a professional letter of recommendation involves presenting a clear and compelling endorsement of the candidate’s qualifications. 

In this section, you’ll learn the key steps to structure your letter effectively, including what information to include and how to highlight your strengths. 

Later in the blog, you will also find professional reference letter templates and learn how to ensure your letter strongly impacts the reader.

Professional Letter of Recommendation: Structure

Getting into a prestigious MBA or PhD program is a challenging feat. One of the most critical components of your application is the strength of your Letters of Recommendation (LORs). 

Schools like Caltech typically ask for three LORs, favouring those from academic mentors who can speak to your research abilities and potential.

These letters are vital to your application, offering essential external validation of your qualifications.

Here is a quick overview of the structure of professional reference letter templates.

Professional Letter of Recommendation Format

As you focus on your IELTS preparation and other application tasks, paying attention to a solid professional letter of recommendation is crucial. A well-crafted and structured LOR can significantly impact your chances of admission, making it a key element in your college application.

Here is a professional letter of recommendation format.

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Professional letter of recommendation examples.

A sample professional reference letter can help you craft a solid recommendation. However, using these examples as a guide rather than copying them directly is essential.

Below, you’ll find professional letter of recommendation examples. These professional reference letter templates show how your supervisors can highlight your qualifications and suitability for higher studies.

Please see a sample professional reference letter and a professional letter of recommendation for ms below.

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Sample Professional Reference Letter

[Full Name] Research Scientist [Company Name] [Company Address] [City, State ZIP Code] [Email Address] [Phone Number] [Date]

Dear Admissions Committee,

I am pleased to write this letter of recommendation for John Smith, who has been an outstanding member of our research team at [Company Name] for the past three years. Throughout this time, I have had the privilege of supervising John closely, observing his impressive intellectual capabilities, unwavering dedication, and exceptional problem-solving skills.

As a research scientist, John has consistently exceeded expectations. His contributions, particularly in [specific research area], have been critical to our team’s success. For example, his leadership in the [project name] initiative was vital to achieving [specific outcome]. John demonstrated a deep understanding of the challenges involved and developed innovative solutions that significantly advanced our research objectives. His ability to navigate complex problems and deliver effective solutions has set him apart as a critical contributor to our team’s accomplishments.

John’s standout qualities are his ability to combine theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a perfect example. By [briefly describing particular actions taken], John achieved [quantifiable result], showcasing his analytical skills and talent for turning complex concepts into real-world outcomes. This project highlighted his technical proficiency and ability to think critically and apply his knowledge in ways that yield tangible results.

Beyond his technical expertise, John excels in interpersonal and communication skills. He is a collaborative team member who freely shares his knowledge with colleagues, ensuring everyone benefits from his insights. His ability to explain complex ideas clearly and understandably has been invaluable in both internal discussions and external presentations. Additionally, John has taken on leadership roles within the team, mentoring junior researchers and contributing to a positive work environment. His leadership has helped foster a collaborative and innovative atmosphere crucial to our collective success.

John’s passion for research and drive for continuous learning are truly admirable. He is always seeking new challenges and opportunities for growth. For instance, [describe a specific example of initiative or self-directed learning] demonstrates his intellectual curiosity and commitment to professional development. This proactive approach to learning and growth is a testament to his dedication to his field and his desire to improve and expand his expertise continually.

I am confident that John possesses the intellectual capacity, technical expertise, and personal qualities necessary to excel in a Master’s program. His strong foundation in [specific field] and his enthusiasm for research make him an excellent candidate for advanced studies. I highly recommend John Smith for admission to your program, as he will be a valuable addition to your research community. Please feel free to contact me if you need any further information.

Sincerely, [Full Name] Manager – Sales [Company Name]

Professional Letter of Recommendation for MS

I am pleased to recommend John Smith, who has been an exceptional member of our research team at [Company Name] for the past three years. During this period, I have had the privilege of supervising John directly, allowing me to observe his impressive intellectual abilities, dedication, and exceptional problem-solving skills daily.

John has consistently delivered outstanding work as a research scientist. His contributions, particularly in [specific research area], have been pivotal to our team’s success. For example, his leadership in the [project name] initiative was crucial in achieving [specific outcome]. John’s ability to deeply understand the challenges associated with this project and his innovative approach to overcoming them significantly advanced our research efforts. His contributions went beyond what was expected, demonstrating his technical prowess and his commitment to excellence.

One of John’s greatest strengths is his ability to bridge theoretical knowledge with practical application. This was evident in his work on [specific project or task]. By [briefly describing particular actions taken], John achieved [quantifiable result], effectively showcasing his strong analytical skills and remarkable ability to turn complex concepts into tangible, real-world results. His work did not just meet the project’s objectives; it set a new standard for what could be achieved within our team, earning him the respect and admiration of his colleagues.

In addition to his technical expertise, John possesses excellent interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge with colleagues, often going out of his way to ensure that others understand the intricate details of complex projects. His clear and concise communication has been invaluable, whether in internal discussions or during external presentations, and his ability to articulate complex ideas understandably has contributed significantly to the success of our projects. Furthermore, John has demonstrated strong leadership abilities, taking on roles where he has mentored junior researchers, helping them grow and develop their skills. 

John’s passion for research and commitment to continuous learning are commendable. He is always seeking new challenges and opportunities for growth, for instance, [describe a specific example of initiative or self-directed learning], which is a testament to his intellectual curiosity and dedication to professional development.

I do not doubt that John possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a master’s program. His strong background in [specific field] and enthusiasm for work make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program and am confident he will be a valuable asset to your academic community. If you require any further information, please do not hesitate to contact me.

Sincerely, [Full Name] Senior Engineer [Company Name]

Vocabulary for Writing a Professional Letter of Recommendation

Crafting a compelling professional letter of recommendation involves more than just structure; your chosen language is crucial in shaping how the admissions committee views your application.

Below, you’ll find some suggested vocabulary to help strengthen your LOR and make it more impactful.

Keep in mind that these words are meant to enhance your writing. Thoughtful use of them will improve the professionalism and effectiveness of your recommendation.

Tips to Write A Better Professional Letter of Recommendation 

Did you know that in 2024, over 1.3 million Indian students went abroad for higher studies? If you’re aiming for admission to top universities like Oxford in the UK or Harvard in the US, having a solid professional letter of recommendation for graduate school is essential. 

These letters must be thoughtfully written to ensure your application stands out and increases your chances of being selected.

Below are the crucial tips for writing a compelling professional letter of recommendation for graduate school.

• Choose recommenders who understand your graduate program’s requirements and can effectively highlight your strengths.
• Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Ensure online recommendation forms are submitted before the application deadline to avoid last-minute stress.
• Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Establish the relationship between you and the recommender within the letter.
• Showcase your unique qualities, abilities, and potential for success in the graduate program.
• Encourage recommenders to write personalised letters reflecting your achievements rather than relying on generic templates.

Whom Should You Ask for a Professional Letter of Recommendation?

Choosing the right person for your professional letter of recommendation is crucial. This is especially true in today’s competitive environment, where 25% of the one million international students in the US are Indian.

Your recommender should be someone who can genuinely advocate for you and provide an objective assessment of your abilities. A solid professional letter of recommendation offers a unique perspective, reflecting the recommender’s observations and experiences with you helping your application stand out.

Your ideal recommender should be someone who:

• Has worked closely with you.
• Understand your strengths and areas for growth.
• Has witnessed your academic or professional development.
• Is familiar with your goals.
• Believe in your potential to achieve those goals.

Professional Letter of Recommendation: Guidelines for Top Universities

When universities consider applicants for graduate programs, they seek candidates who can thrive under mentorship and deliver strong results. They want individuals who are deeply committed and focused on their chosen field.

Letters of recommendation play a key role in identifying these ideal candidates. Below, you’ll find the requirements for a professional letter of recommendation from some of the most renowned institutions.

Crafting a strong professional letter of recommendation is crucial when applying to highly competitive universities like Oxford and Stanford, which often require three such letters. A well-written LOR can significantly enhance your application by providing a personalised perspective on your academic abilities, character, and potential. 

A compelling letter can help you stand out among talented applicants by highlighting your strengths and accomplishments. It will increase your chances of securing admission to your dream institution. Are you looking to get a solid professional letter of recommendation? Leap Scholar’s experts are here to help you craft the perfect LOR and guide you through every step of the application process. Book a consultation today and take the first step toward your academic success.

Frequently Asked Questions

Q. what is a professional letter of recommendation.

A. A professional letter of recommendation is written by someone who knows you well, such as a professor, supervisor, or mentor, and can vouch for your skills, character, and qualifications. Universities or employers often require this letter to provide an external, objective assessment of your abilities, work ethic, and potential.

Q. Why do I need a professional letter of recommendation for a graduate program?

A. A professional letter of recommendation is crucial for graduate program applications because it gives admissions committees a trusted, third-party perspective on your abilities and readiness for advanced study. While your academic transcripts and personal statements showcase your achievements and goals, a letter of recommendation offers a deeper insight into your work ethic, character, and interaction in professional or academic settings. 

Q. Who should I ask to write my professional letter of recommendation?

A. You should ask someone who knows you well and can provide a detailed, positive assessment of your qualifications. Ideal recommenders include professors who have taught you in courses related to your intended field of study, supervisors who have overseen your work on significant projects, or mentors who have guided you in your academic or professional development. 

Q. How many letters of recommendation do top universities typically require?

A. Top universities, such as Oxford, Stanford, and Princeton, typically require three letters of recommendation for their graduate program application process. These letters are expected to come from individuals who can provide distinct perspectives on your abilities and character. For example, one letter might focus on your academic achievements, another on your research skills, and a third on your professional experience.

Q. What should be included in a professional letter of recommendation?

A. A professional, solid letter of recommendation should include several key elements to support your application effectively. It should begin with an introduction establishing the recommender’s relationship with you and their qualifications to speak on your behalf. The letter’s body should summarise your key strengths, supported by specific examples of your achievements and contributions in academic or professional settings.

Q. How long should a professional letter of recommendation be?

A. A professional letter of recommendation is typically 1-2 pages long, consisting of 5-6 well-structured paragraphs. The length allows the recommender to thoroughly assess your qualifications without overwhelming the reader. Each paragraph should focus on your skills or character, such as your academic abilities, research experience, leadership qualities, or personal integrity. 

Q. What format should a professional letter of recommendation follow?

A. The letter should be formatted according to standard professional guidelines. This includes 1-inch margins, single-spaced lines, and left-aligned text. The font should be according to and experienced, such as Times n, with a size between 10 and 12 points. The letter should include a formal salutation, a clear introduction, a detailed body, and a strong closing statement. 

Q. Can I use the same letter of recommendation for multiple applications?

A. While it’s possible to use the same recommender for multiple applications, it’s generally best to have them tailor each letter to the specific program or job you’re applying to. Different programs may value different qualities or experiences, so a one-size-fits-all letter may not highlight the most relevant aspects of your background. 

Q. What is the difference between a professional letter of recommendation and a reference letter?

A. A professional letter of recommendation is typically more detailed and formal than a reference letter. It focuses on your qualifications for a specific program or job and is often written by someone who has closely supervised your academic or professional work. On the other hand, a reference letter might be more general and can come from a broader range of individuals, such as a colleague or a community leader. 

Q. How can I help my recommender write a strong letter of recommendation?

A. To help your recommender write a strong letter of recommendation, provide them with detailed information about your goals, achievements, and the specific requirements of the program or job you’re applying to. Share your resume, a statement draft, and other relevant documents highlighting your qualifications.

Q. How can a professional letter of recommendation improve my chances of admission?

A. A well-written letter of recommendation can significantly enhance your application by providing a credible, third-party endorsement of your abilities, character, and potential. This external validation can reinforce the claims you’ve made in your statement and other application materials, helping to build a more compelling case for your admission.

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Prachi Sethi

Hi, I am Prachi, an experienced writer with extensive knowledge about the study abroad domain in particular countries such as the USA and Canada and other popular courses. My expertise in SEO allows me to create high-quality content that engages and informs students and helps them fulfil their International Dreams.

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Submit an eCTD v4.0 or Standardized Data Sample to the FDA

FDA would like to assist sponsors and applicants who have not previously submitted in eCTD v4.0. We offer a process to validate sample new eCTD v4.0 submissions and standardized study datasets. You must have an NDA, IND, BLA, ANDA, or MF number and plan to submit an actual submission to the FDA within 12 months of your sample request. Sample submissions are not considered official submissions and are not reviewed by FDA reviewers at any time. 

When testing is complete, FDA will provide you with feedback, highlighting the errors found during the processing of the sample submission.

Sample Submission Validation Process

Follow these steps to submit a sample submission:

• Request a Sample Application Number
• Submit your sample
• Resolve technical issues
• Submission and study data support

1. Request a Sample Application Number

To initiate the process of submitting a sample submission, notify the electronic submissions staff at [email protected] to request a Sample Application Number.

Include the following in your email:

• Contact’s Name - this will be the main contact during the sample submission phase
• Contact’s Company Name
• Contact’s Phone Number
• Contact’s Email Address
• NDA, IND, BLA, ANDA, or MF number
• Planned Date of Official Submission
• eCTD v4.0 *testing for new applications ONLY*
• CDISC/SDTM, CDISC/ADaM or CDISC/SEND dataset 

The information you provide in your email request for a Sample Application Number should also be provided in the cover letter of your sample submission.

Once you have submitted your request and your contact information, a representative from the electronic submissions staff will contact you and assign a Sample Application Number, along with additional instructions.

2. Submit your sample submission according to supported specifications

Sample submissions should be submitted through the Test Electronic Submissions Gateway according to the instructions you will be provided with your Sample Application Number.

If you are testing an eCTD v4.0 submission:

• testing for new applications ONLY. Forward Compatibility is not currently available
• the recommended contents of the v4.0 sample submission
• the  eCTD v4.0 Submission Standards
• your sample submission will be validated using the eCTD v4.0 tool. For information about the specifications, standards, and tool, see the eCTD v4.0 Submission Standards
• please review Submit a Standardized Data Sample  for more information

When testing is complete, you will be provided with feedback, highlighting the errors found during the processing of the sample submission.

3. Resolve technical issues following FDA feedback

Sponsors and applicants should review FDA's comments and correct all eCTD and data issues identified before making an actual submission to FDA. If there is an explanation for a data issue, it should be documented in the study data reviewer’s guide. Do not resubmit any sample information after you have received results from FDA as it will not be further evaluated.

4. Submission Validation Support

The sample submission validation process is limited to sponsors and applicants who plan to submit electronic standardized regulatory submissions using eCTD v4.0 format. The validation of sample submissions does not involve scientific review of the content and is only intended to address conformance to FDA supported electronic submission and data standards.

Contact Information

For additional information, contact the electronic submissions staff at [email protected] .

Your point of contact will be notified when the submission is received. Generally, feedback is provided within 30 days of receipt of the sample submission, except during periods of high volume.