17 Project Manager Cover Letter Examples

Project Managers excel at orchestrating complex operations, aligning resources, and steering projects to successful completion. Similarly, your cover letter is your platform to demonstrate your ability to manage, align, and steer your professional narrative towards your career goals. In this guide, we'll delve into top-notch Project Manager cover letter examples, helping you to construct a compelling narrative that showcases your project management prowess.

cover letter project management

Cover Letter Examples

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The best way to start a Project Manager cover letter is by capturing the hiring manager's attention with a specific accomplishment that showcases your skills and leadership. Begin with a statement such as: 'Successfully overseeing a project that led to a 25% efficiency increase at [Previous Company], I recognized the value of thorough planning and cross-functional collaboration.' This not only establishes your credibility but also directly ties your experience to tangible results. From there, express your enthusiasm for the opportunity and hint at how your skills align with the company's objectives. Such a start demonstrates your proactive nature, expertise, and understanding of the pivotal role a Project Manager plays in driving organizational success.

Project Managers should end a cover letter by summarizing their interest in the position and their belief in their ability to contribute positively to the company. This can be done by reiterating key skills or experiences that align with the job description. It's also important to express enthusiasm for the opportunity to discuss the role further in an interview. For example: "I am excited about the opportunity to bring my unique blend of project management skills and experience to your team, and I am confident that I can help drive successful project outcomes. I look forward to the possibility of discussing my candidacy further. Thank you for considering my application." Remember to end with a professional closing like 'Sincerely' or 'Best regards', followed by your full name. This ending strikes a balance between professionalism and enthusiasm, leaving a positive impression on the hiring manager.

A Project Manager's cover letter should ideally be about one page long. This length is enough to succinctly present your skills, experiences, and achievements relevant to the job without overwhelming the reader. It's important to keep it concise and to the point, focusing on your most relevant experiences and how they align with the job requirements. Remember, hiring managers often have to go through numerous applications, so a shorter, well-crafted cover letter is more likely to hold their attention.

Writing a cover letter with no direct experience as a Project Manager can seem challenging, but it's important to remember that many skills are transferable and relevant to the role. Here are some steps to guide you: 1. **Research**: Understand the role of a Project Manager and the skills required. This will help you identify which of your experiences and skills are relevant. 2. **Introduction**: Start your cover letter by introducing yourself and stating the position you're applying for. Make sure to express your enthusiasm for the role. 3. **Highlight Relevant Skills**: Even if you haven't worked as a Project Manager, you likely have skills that are relevant to the role. These could include leadership, organization, communication, problem-solving, and time management. Discuss these skills and provide examples of when you've used them. 4. **Discuss Relevant Experiences**: If you've managed a project, even if it wasn't in a professional setting, it's worth mentioning. This could be anything from organizing a charity event to leading a group project at school. Be sure to discuss the outcomes of these projects and what you learned from them. 5. **Show Your Willingness to Learn**: As you don't have direct experience, it's important to show that you're eager to learn and grow in the role. You could mention any relevant courses or certifications you're planning to take. 6. **Closing**: In your closing paragraph, reiterate your interest in the role and your willingness to bring your transferable skills to the job. Thank the employer for considering your application. Remember, your cover letter should be concise, professional, and tailored to the job description. Proofread it carefully to avoid any errors.

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Project Manager Cover Letter Examples and Templates for 2024

Project Manager Cover Letter Examples and Templates for 2024

Frank Hackett

  • Cover Letter Examples

How To Write a Project Manager Cover Letter

  • Cover Letter Text Examples

To craft a winning project manager cover letter, feature the most compelling aspects of your industry knowledge and project management expertise. Display specific projects that demonstrate your ability to lead cross-functional teams and provide deliverables in alignment with stakeholder expectations. This guide provides examples and expert tips to help you translate your project management experience into a powerful marketing document.

Project Manager Cover Letter Templates and Examples

  • Entry-Level
  • Senior-Level

Entry-Level

Writing a great project manager cover letter requires the same diligence and skills you would use to manage any project. The first step is to gather requirements by analyzing the job description. How does your experience align with the company’s needs? What unique insights can you bring to their team? Take the time to reflect on your project manager career and how you’ve successfully created value for your previous organizations and clients. These are the details that differentiate you from the competition during the job hunt.

1. Contact information and salutation

List all essential contact information at the top of your project manager cover letter, including your name, phone number, email, and LinkedIn URL. Greet the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This shows that you’ve taken the time to research the company before applying and conveys your genuine interest in the opportunity.

2. Introduction

Lead your project manager cover letter with an eye-catching opening paragraph to hook the reader. Emphasize your years of industry experience and provide an overview of the projects you’ve led throughout your career. Anchor your paragraph with a stunning achievement backed by hard numbers. For instance, you might mention you’ve managed over 20 technology integration projects ranging from $200,000 to $1.2 million.

It’s also important to properly tailor your introduction towards particular industries. Notice how, in the example below, the candidate provides an impactful overview of their experience in both residential and commercial construction. Understanding the unique project requirements of a specific field is essential, and it’s important to capture this in your project manager cover letter.

I’m reaching out regarding the construction project manager opening at Hardin Construction. With over five years of project management experience, I’ve led a variety of multi-million dollar build-outs. My expertise in managing both commercial and residential construction projects makes me an ideal candidate for this position.

3. Body paragraphs

In the body paragraphs of your project manager cover letter, describe your strongest qualifications and career accomplishments. Start by mentioning something specific about the company’s reputation, mission statement, or culture and why this draws you to apply for the opportunity. Then, provide a bulleted list of your most notable achievements. Focus on highlighting key projects that demonstrate how you can support the organization’s goals and vision.

In the example below, the applicant explores how their project management background makes them an ideal fit for the position. They demonstrate comprehensive knowledge of the technology space and paint a compelling picture of the enterprise-level projects they’ve managed throughout their career. Exploring what makes you unique as a candidate is the best way to make your project manager cover letter stand out to potential employers.

StarTech Solutions Inc. has a reputation for innovation and creativity that strongly aligns with me as a technology leader. During my time with Redline Technologies, I empowered my project teams to devise creative technical solutions for our enterprise clients. I can generate similar results for your company based on my career accomplishments:

  • Oversaw enterprise-level implementation projects valued at up to $5 million, built and managed the Project Management Office, and developed standardized project management processes
  • Drove the implementation of Agile and Waterfall methodologies across the organization to improve project delivery times by 25%
  • Led daily standups with project teams and attended meetings with senior leadership and client stakeholders to review project status updates and milestones

4. Project manager skills and qualifications

Providing a comprehensive list of skills is the wrong approach for a project manager cover letter, as most of these details should be sufficiently covered in your resume. That said, use this opportunity to emphasize how you’ve successfully applied your project management skill sets in professional business environments. Focus on keywords from the job posting, as hiring managers will be looking for these terms as they engage with your project manager cover letter:

Key Skills and Qualifications
Agile methodology Budget management
Change management Client relations
Communication Construction management
Cost management Cross-functional leadership
People management Process improvement
Project management Project planning
Requirements gathering Scrum
Stakeholder management Strategic planning
Strategy development Team management
Technical project management  

5. Closing section

The final paragraph of your project manager cover letter should feature a call to action (CTA) that encourages the hiring manager to interview you. Use this opportunity to emphasize how your industry knowledge and project management background can benefit the organization. In the last sentence, be sure to thank the hiring manager for their time and consideration.

I look forward to explaining how my background in information technology and project management can benefit your organization. You may contact me via phone or email at your convenience. I appreciate your time and consideration.

Allen Robinson

Project Manager Cover Letter Tips

1. highlight key projects.

As a project manager, hiring managers want to see you’ve successfully managed and executed projects throughout your career. Be sure to provide appropriate context for your projects, including relevant metrics and monetary figures. It’s also important to be selective when choosing what projects you showcase, as too much information runs the risk of overwhelming the reader.

2. Feature your knowledge of project management methodologies

To successfully lead complex projects, you need comprehensive knowledge of methodologies such as Agile, Waterfall, Scrum, Lean, and Kanban. As you craft your content, carefully review the job description and identify specific methodologies that the company is looking for. Provide examples of how you’ve leveraged these approaches to enhance project management organizations, reduce costs, and improve on-time delivery.

3. Emphasize your leadership capabilities

Leadership skills are the cornerstone of any competent project manager. You are responsible for managing direct reports and are the point of contact for stakeholders, vendors, and cross-functional teams. When detailing your projects and career achievements, be sure to emphasize your effectiveness in managing diverse teams and client relationships.

Project Manager Text-Only Cover Letter Templates and Examples

Allen Robinson Certified Associate Project Manager | [email protected] | (123) 456-7890 | Detroit, MI | LinkedIn

January 1, 2024

Cynthia Roberts Hiring Manager Cadence Technologies (987) 654-3210 [email protected]

Dear Ms. Roberts:

I’m interested in applying for the information technology (IT) project manager position with Cadence Technologies. As you can see from my attached resume, I’m a Certified Associate Project Manager with three years of experience as an IT specialist. My blend of technical and project management skills would be an asset to your organization.

Cadence Technologies’ reputation for delivering cutting-edge solutions within the health care space draws me to apply for this opportunity. As an IT professional, I thrive in challenging, fast-paced business environments. I can provide value to your team and clients based on my prior successes:

  • Supported a large-scale technical project to enhance network performance and collaborated with cross-functional teams to execute a system migration to reduce operational costs by 20%
  • Provided technical support, resolved user-facing issues, performed advanced troubleshooting, and conducted network maintenance
  • Coordinated with the IT project manager to integrate Agile-waterfall hybrid methodologies

Skyler Thompson Construction Project Manager | [email protected] | (123) 456-7890 | Nashville, TN | LinkedIn

Meiling Li Hiring Manager Hardin Construction (987) 654-3210 [email protected]

Dear Ms. Li:

Hardin Construction’s reputation as an ethical, customer-focused organization draws me to apply for this opportunity. Throughout my career, I’ve successfully achieved the client vision while maintaining compliance with timelines, budgets, and quality standards. I can achieve similar results for your company based on my previous achievements:

  • Managed teams of over 30 personnel to execute construction projects and commercial build-outs valued at over $3 million, including custom homes, condos, and office buildings
  • Oversaw two multi-million dollar projects for high-end clients, developed house design, inspected properties, and tailored designs to ensure alignment with stakeholder requirements
  • Coordinated with local authorities and regulatory officials, ensured compliance with zoning regulations and building codes, and successfully prevented violations over a three-year span

I would like to schedule an interview to provide more insights into how my background in construction can benefit your team and clients. Feel free to contact me via phone or email at your convenience. Thank you for your time and consideration.

Skyler Thompson

John Bergsen IT Project Manager | [email protected] | (123) 456-7890 | Miami, FL| LinkedIn

Tyrone Jackson Hiring Manager StarTech Solutions Inc. (987) 654-3210 [email protected]

Dear Mr. Jackson:

I’m contacting you regarding the director of project management position with StarTech Solutions Inc. As you can see from my resume, I have over 10 years of experience leading enterprise-level implementation projects valued at up to $5 million. I can provide valuable leadership to your project management organization.

I hope to speak with you further about how my project management and leadership expertise can benefit your organization. Please contact me via phone or email with any additional questions you may have about my background. Thank you for your time and consideration.

John Bergsen

Project Manager Cover Letter FAQs

Why should i include a project manager cover letter -.

Not every company requests a cover letter during the application process, but submitting one certainly won’t hurt your chances of landing the interview. The purpose of the cover letter is to convey the nuances of your project management background that you wouldn’t normally include on a resume. It also allows you to provide insights into your professional values and how they align with the organization’s culture or mission.

How long should my project manager cover letter be? -

In most instances, it’s best to keep your project manager cover letter focused and concise, limited to no more than four paragraphs. Use your page space and words carefully, illustrating your most relevant projects and industry knowledge. This keeps the hiring manager engaged, as an excess amount of information may distract the reader from your strongest qualifications.

How do I make my project manager cover letter stand out? -

To make your cover letter shine, avoid crafting generic content that could be submitted for any job application. Tailor your document towards each individual organization, expressing both an interest in joining their team and familiarity with the company’s reputation. Explain how your unique background as a project management professional can create value for potential employers.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Project Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking  to land more job offers as a Project Manager?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Project Manager cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that project manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

  • What To Know About Writing A Job-Winning Project Manager Cover Letter
  • The Best Skills To Include On A Project Manager Cover Letter

How To Address A Project Manager Cover Letter

  • 3 Project Manager Cover Letter Examples

The 8 Best Project Manager Cover Letter Templates

3 tips for writing a job-winning project manager cover letter.

Here's the step-by-step breakdown:

Project Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring a Project Manager?

When hiring a project manager, companies typically look for candidates with a combination of technical and soft skills. On the technical side, project managers should have a solid understanding of project management methodologies, such as Agile or Waterfall, and possess the ability to use project management software effectively. They should also have a strong understanding of budgeting, scheduling, and risk management, as well as experience in managing projects from initiation to completion.

Soft skills are equally important in project management. Companies seek candidates who possess strong leadership and communication skills, problem-solving abilities, and who are able to come up with creative ways to overcome challenges.

A track record of success in Project Management is also highly valued. Employers want to see that candidates can deliver projects on time and within budget.

Additionally, there are a few best practices you want to follow to write a job-winning project manager cover letter:

  • Address the job requirements: Review the job posting and identify the key skills and requirements the employer is looking for. Incorporate these into your cover letter by giving specific examples of how you have demonstrated these skills in previous roles.
  • Highlight your project manager experience: If you have previous experience as a project manager, highlight this in your cover letter. Share specific examples of how you managed a team, delivered a project within budget, and facilitated stakeholder communication.
  • Use a professional tone: Your cover letter should be written in a professional tone, with correct grammar and spelling. Avoid slang, jargon, or informal language.
  • Customize your letter: Avoid using a generic cover letter that can be sent to multiple employers. Instead, customize your letter for each job you apply for by tailoring your language to the specific company and job requirements. Add an extra personal touch by addressing the letter to the hiring manager, if their name is available to you.
  • Demonstrate your enthusiasm: Show the employer that you are excited about the opportunity to work for their company and in the project manager role. Use language that conveys your enthusiasm and interest in the position.
  • Use metrics and numbers: Whenever possible, use metrics or numbers to demonstrate your achievements in previous roles. For example, mention the percentage of projects that exceeded stakeholder expectations, or use specific numbers to illustrate the results of improvements you made on existing project management processes.
  • Close with a call to action: End your cover letter by expressing your interest in an interview and providing your contact information. This shows your eagerness to move forward in the application process and makes it easy for the employer to get in touch with you.
  • Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Project Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Project Manager Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a project manager cover letter.

These keywords were selected from an analysis of  real project manager  job descriptions sourced from actual job boards. Here they are:

  • Project Management
  • Engineering
  • Development
  • Communication
  • Coordination
  • Interpersonal Skills
  • Construction
  • Organization
  • Specifications
  • Team Member

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Project Manager Keywords

Here's how it works:

  • Open a copy of your target project manager job description
  • Head over to  ResyMatch.io
  • Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
  • Copy and paste the job description into the field on the left
  • Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

Example of Starting A Cover Letter With The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

Example of Starting A Cover Letter With The Team & Company

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Project Manager Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for project manager roles:

Project Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as a project manager. Here is what an example of their cover letter might look like:

Project Manager Cover Letter Example #1

Project Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from event planning to working as a project manager. This cover letter illustrates how they identify and speak to their transferable skills:

Project Manager Cover Letter Example #2

Project Manager Cover Letter Example #3: A Senior Project Manager with an Advanced Degree & Certifications

Our third example highlights a candidate with over 15 years of Project Manager experience, a Master's Degree and a Professional Project Management Certification.  Here is what their cover letter might look like:

Project Manager Cover Letter Example #3

At this point, you know all of the basics you'll need to write a project manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

The Best Cover Letter Templates

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

  • Head to ChatGPT (you'll need to create an account – it's free)
  • Ask ChatGPT,  “Please write me a cover letter for a project manager role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
  • Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

  • The percentage of projects you delivered within budget and timeframe
  • The percentage by which you increased the efficiency of project management processes
  • The average satisfaction rate of your clients
  • The percentage by which you were able to reduce project management costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

Quality Impacts Perceived Value - Car Example

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

Matching Cover Letter And Resume

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning project manager cover letter:

  • Start with a proven cover letter template from CoverBuild.io
  • Use  ResyMatch.io to find the right keywords and optimize your cover letter for each project manager role you apply to
  • Start your cover letter with a personalized greeting for the hiring manager or team name
  • Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
  • Compare the draft of your project manager cover letter to the examples on this page to make sure you're on the right path
  • Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more project manager interviews and job offers.

Now that you've got your cover letter taken care of, be sure to check out our guide on writing a job-winning Project Manager resume (with examples!)

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Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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5 Project Manager Cover Letter Examples Created in 2024

Stephen Greet

  • Project Manager (PM) Cover Letter
  • Creative PM
  • Technical PM
  • Write a PM Job Cover Letter
  • PM Cover Letter FAQs

Project managers are integral in achieving company objectives, communicating, budgeting, and delegating to lead teams to complete projects on time with excellent deliverables. Project managers like you often need to collaborate with other project teams while serving as a liaison who shares team questions, concerns, and ideas. 

Your  job skillset  brings people together to get things done and surpass new company goals. To advance your project manager career, you’ll first need to create a cover letter to complement your  project manager resume . 

Almost everyone dreads writing a cover letter ! But luckily, we’re here to inspire and guide you with our five project manager cover letter samples, a few useful tips, and an outline to get you on your way!

cover letter project management

Project Manager Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Project manager cover letter template

Why this cover letter works

  • Besides ensuring that the company will remember your project manager cover letter, nab the opportunity to show your past and present alignment with the company’s focus and values.
  • If you’re struggling to pick which experiences, examples, or metrics to reference, revisit the  project manager job description . Even if you don’t have an exact match, sometimes parallel qualifications will work if they align strongly with the company vision. 

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Creative Project Manager Cover Letter Example

cover letter project management

  • As for painting a picture of your professional experiences, capitalize on the reverse chronological order technique. Present your most recent and senior roles first, then narrate the earlier, junior ones.

Project Manager Intern Cover Letter Example

Project manager intern cover letter template

  • Such an approach doesn’t just establish an instant connection with the hiring manager. It also demonstrates your understanding of the hiring organization, portrays your enthusiasm for the role, and screams, “Yes, I’m more than ready to be part of your story.”

Technical Project Manager Cover Letter Example

cover letter project management

  • Connecting on a personal level is a great move! In your technical project manager cover letter, seize the opportunity to offer skills from the job description and tie in background information that aligns you with the company’s mission statement.
  • Never hesitate to research more. The job description should give you a wealth of information—and if the job ad is vague, the company’s website ought to be more lucrative. 

Senior Project Manager Cover Letter Example

Senior project manager cover letter template

  • A relevant anecdote can be effective if you keep it brief. Provide qualifications that relate to the job role, too, as this is your senior project manager cover letter—and not material for your next slam poetry event!
  • Observe the company culture and job description’s tone, and work a similar feel into your letter. Look through the company’s “about” section online for ways to show that you, as a senior project manager, have spent years overcoming obstacles like the very ones they currently face.

Project Manager Resume

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Project manager resume template

How to Write a Cover Letter for a Project Management Job

Coworker gives presentation to another coworker to show how to write a project manager cover letter

While you’re contemplating the above examples and outlining your own project manager cover letter, remember these three tips for an outstanding final piece: Always learn about the company and job you’re applying for, spotlight your best achievements, and polish your tone.

cover letter project management

Write to the project management role and company

So many cover letters get pushed into the abyss for being generic. You don’t want your cover letter to be like everyone elses! So, look for details in the  job description  and “about” sections on the company website that other candidates will overlook. Research the company and role thoroughly, seeking out specific and unique needs that resonate with you.

Project managers are sought after for their ability to bring innovative ideas and prioritized information together for a streamlined game plan, so your cover letter should demonstrate you’ve done this! Research the company’s objectives and use their previous projects as grounds to establish a connection when possible. Look on the company site for specific mission statements or values, and spotlight them when you discuss your qualifications called for by the job ad.

cover letter project management

Share your best project management success

You’ll have limited space to work with since your project management cover letter must remain under a page. But on the flip side, don’t simply repeat the bullet points from your resume, either! Pull one or two of your most incredible accomplishments from your resume and then go beyond the bullet points to show the positive impact you made.

For instance, how did you lead a software development project that wound up increasing sales or customer retention rates? Did you meet an impressively high percentage of your team’s project deadlines—er even exceed expectations? What about the time you collaborated with other project managers on a cross-departmental SaaS project that dramatically boosted company profits? 

Find possible opportunities where you can highlight how your experience as a project manager has benefitted others in ways that parallel what the job description and company need.

cover letter project management

Mimic the tone of the company

Many hopeful applicants struggle with polishing their cover letters; you’ve described your accomplishments in-depth with eye-catching details and tailored your skills to the job ad after researching the company—and all in under a page! But what now? Next up, you’ll perfect your cover letter’s tone and resulting overall message.

If you’ve checked all the boxes but still don’t feel like you’ve nailed it, revisit the job listing and company website with fresh eyes. This time, now that you’ve got all your ducks in a row in terms of your qualifications and background, focus on the personality that’s demonstrated in the job description—and especially on the company site. What’s the company culture like?

Study the tone of the organization: Do they sound more corporate, sticking with formal terms and efficient wording? Or do they cultivate a more laid-back atmosphere with a conversational tone and occasional touches of humor? 

Focus on the personality that’s demonstrated in the job description—and especially on the company site .

Whatever tone the company uses, revise your cover letter to match it and show that you’re the one who gets it! You may spend a little extra time editing and revising, but it’ll be well worth it to showcase what a stand-out candidate you are.

A Cover Letter Outline for Project Managers

Woman at board with checklist and outline shows how to outline project manager cover letter

Let’s break things down so that your letter will be downright incredible! If you find a  resume outline  helpful, we dare say that this handy outline—complete with examples from the letters you read earlier—will be vital for understanding the nuances and taking your next steps with confidence.

cover letter project management

How to start a project manager cover letter

Your contact info:  Include your name, address, phone number, and email address (plus your LinkedIn or other professional social media) if you’re using a cover letter template. 

  • Formatting : Leave your name out of your address if you’re using a block format.

513 Made-up Street Upland, CA 91784 (123) 456-7890

Date:  This should reflect the exact submission date of your application materials, e.g., January 5, 2023.

  • Formatting : Write out the full date—it’ll look more professional than the shortened version. 

Inside address:  This is just the address of the person receiving your application materials. Always look up and include their name, company and role, and address. 

Isabelle Brody, Hiring Manager PharmaCord  150 Hilton Dr. Jeffersonville, IN 47130

  • Formatting : Each part of the address should be on a new line. Remember to double-space between the inside address and greeting, too.

Greeting:  Your greeting, also known as your salutation, is the first impression you’ll make in your cover letter—and first impressions are critical! Hunt down the name of the person you’re writing to (LinkedIn is your friend here), always avoiding generic terms like “Dear Sir/Madam.”

  • Formatting : You can follow your greeting with a comma if the overall company tone is more casual. When in doubt, use a colon.

Dear Mr. Iglesias,  Dear Ms. Brody:

cover letter project management

How to write your project manager cover letter

Body:  The body of your cover letter is the stage for your career highlights and qualifications to shine. Write three to four paragraphs that develop your interest, credentials, and enthusiasm for future contact and discussion.

Opening paragraph:  To put it bluntly, most cover letters are terribly boring and unenthusiastic—and the company will be just as unenthusiastic about a candidate with a bland cover letter, regardless of how qualified they might be. Compare the following examples to see how you can write an eye-catching opening paragraph for your project manager cover letter.

I didn’t really like having to use Zoom at first, but now I like it. I’d like to work for the company too and I’m great at organizing stuff so I’m a great choice.

Why It’s Bad:  Oh no—what was that?! It should go without saying to never reference the company in a negative way—there’s no redemption after that. Besides, this opening paragraph is much too informal and lacks examples of how the candidate is supposedly “great at organizing stuff” that could connect them with the company’s goals.

Like countless others across the globe, I experienced difficulties adjusting to a new lifestyle after 2020, but Zoom saved the day with a platform for everything from work-at-home meetings to connecting with my family for occasions that I otherwise would have missed. And thanks to my adaptability, SaaS experience, and PMP certification, I now hope to provide my coordination, organizational, and management skills to help Zoom deliver happiness to other folks as well.

Why It’s Good:  While the candidate with the sketchy opener probably meant that they disliked having to use Zoom because of its association with the pandemic, this much-better opener is crystal-clear about how Zoom actually helped alleviate stress in a difficult situation. Then, we see a smooth transition into skills and experience that reference Zoom’s mission statement of improving communication.   

Paragraphs 2-3:  Now it’s time to put your money where your mouth is! These body paragraphs are meant to substantiate and expound upon the claims made in your opening paragraph. Think of when you revolutionized a company app’s infrastructure or brought various departments together to improve customer feedback—but stick to one achievement per paragraph since you don’t have much room.

While I thrive in creative environments, I never hesitate to take ownership of the technical aspects of project management as well. Etsy afforded a unique view into customer fulfillment infrastructures and key components like monitoring competitive bids and value engineering for the sake of maintaining profitability. By using Google Analytics to gauge and proactively improve the success of new product features, I boosted daily engagement by 21 percent.

Why It’s Good:  This candidate draws compelling parallels between their experience at Etsy and their present potential to further Spotify’s goals. The two companies are quite different, but the applicant finds soft and hard skills coupled with metrics that translate beautifully between the two. The abilities mentioned in this paragraph also reference specific challenges and skills from the job description. Two thumbs up!

Closing paragraph:  Your closing paragraph should summarize the highlights that make you the perfect candidate who’s ready to make the company’s needs and vision your own. Finally, end with a call to action that further emphasizes your interest.

Spotify’s great, I listen to it all the time. As you already saw, I’ve got all kinds of qualifications that would help your company. If you’re interested in more information, just ask.

Why It’s Bad:  Well, this could be worse, but it’s still too informal and vague—not to mention a tad presumptuous. The candidate misses opportunities to work in specifics from the job description or company mission statement. The tone needs work, too: This reads more like a text than the conclusion of a cover letter.

Thinking analytically, communicating proactively, and building trusting relationships that would drive Spotify’s initiative to create more meaningful connections between artists and fans excites me for the future. Music has been core to some of the most special moments in my life, and I am eager to create equally beautiful moments for millions of others by acting as Spotify’s project manager. I’d love to connect with you soon on how I can improve your reach. 

Why It’s Good:  This candidate leads with more relevant skills and an enthusiastic description of how they’ll further Spotify’s goals. Before the call to action, the applicant’s personal connection makes a return appearance and elegantly reinforces their reference to the company’s initiative.

  • Formatting : Single-space your body text, but double-space between paragraphs for better readability.

Signature:  Thank the reader for their time if you didn’t already do so in your closing paragraph. Otherwise, use a brief and professional closing phrase followed by your real name.

Cynthia Anderson

  • Formatting : If you’re giving out hard copies of your project manager cover letter, quadruple space after your name, so you can sign by hand in blue/black ink.

Enclosure(s):  This important piece tells the reader that there’s more good stuff to review after your cover letter. Project managers should include their resume, application, and any professional recommendation letters or required certifications.

Enclosures: Resume Application ACP certification

  • Formatting : Check that you’re using the singular or plural form of “enclosure” correctly depending on the number of materials you attach.

Build Your Best Project Management Resume Next

Big monitor on a desk surrounded by builders & helpers shows how to build project manager resume

Congratulations! You’re on the fast track to writing a superb project manager cover letter! But, we gotta ask—is your resume just as cohesive and spectacular? 

In fact, it’s easier to start writing your cover letter once your  project manager resume  is done! That way, all your bullet points are laid out, making it simple to pick the most outstanding achievements to spotlight in your cover letter. 

We’ll help you  make a resume , and you can choose a  modern Word resume template , a  creative Google Docs resume template , or one of our own  resume examples  to edit like the one below. Building from the ground up is daunting, but we’re committed to getting you the right tools to ease the frustration of the job hunt.

IT Project Manager Resume

Need a resume to pair with your IT project manager cover letter?

IT Project Manager Resume Template

You can use the same principles we’ve outlined for your cover letter to make a glowing resume, too: Tailor your resume to the job description’s specific skills and key company values. Before you know it, you’ll have hooked a potential employer’s attention—and they won’t forget you anytime soon!

Rely on the project manager job ad to guide your way here. For instance, if the company requires knowledge of project management methodologies like Agile or Lean Six Sigma, try to incorporate this into your cover letter. It also helps to make your career-defining achievement something that was achieved under your leadership, such as restructuring the marketing department or improving customer satisfaction.

Your cover letter gives you a unique chance to highlight why this can be a good thing. Let’s say you’re transitioning from a role where you were part of a team—highlight that you know the day-to-day life of an entry-level employee and that helps you create a project management strategy that aligns with high employee satisfaction and retention. Make sure to lean into other transferable skills, too, such as time management.

Yes! This is a powerful way to prove that you’ve done your homework and that you care about this company in particular. Don’t force it, though; if the company culture or mission doesn’t really resonate with you, try to instead express how your background in project management can bring things like more revenue, efficiency, or customer retention.

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Anna Muckerman

Project Manager cover letter example

Project Manager cover letter example

Cover letter header

Cover letter greeting, introduction of a project manager cover letter, call to action & conclusion: finish off strong, how to write a project manager cover letter with no experience, cover letter tips and strategies.

The project manager role can be hard to define: the umbrella term can cover technical project managers, construction project managers and even IT project managers. All these jobs require different industry knowledge and specialized skills. 

What is certain, however, is that management roles in many sectors are growing rapidly. These jobs offer attractive salaries and the ability to shape a project from the inside out.

So how do you show employers that you’re the ideal candidate for their precious management job?

With this project manager cover letter example plus Resume.io’s collection of 320+ cover letter samples, free templates and tips, you’ve got all the necessary tools to write a great cover letter and land the perfect project manager position.

This guide, along with an effective cover letter example will:

  • Explain the importance of a great cover letter to land your dream job
  • Dive into the proper cover letter format with free cover letter examples, samples and templates
  • Offer specialized tips for landing project management roles with no experience
  • Help your application stand out with resources to create the most attractive presentation

Like any well-organized project, you should look at your job application as a series of steps that build to a new job. It all starts with the perfect resume. We’ve got you covered with our resume example for project managers, resume templates and tons of resume sample sentences. Put it all together in our resume builder and you’ll be ready to move on to the secrets of great cover letter writing.

What if the job application doesn't require a cover letter?

Sometimes job descriptions are hard to interpret. Either they’re written in HR speak or they don’t give clear instructions about what the hiring manager is actually looking for. This is often the case when it comes to cover letters. If the job posting doesn’t mention it, then what should you do?

While some job seekers might see this as an excuse to cut corners, a smart candidate knows the cover letter is a golden opportunity to stand out and convince an employer you’ve got what it takes. Unless a job application specifically asks you NOT to write a cover letter, writing a great one can only improve your chances of landing the position.

Sections of a project manager cover letter

A solid project has clear organization – the same goes for your project management cover letter. Your application letter should be concise, while still containing all the necessary elements to make a great first impression and convey your most convincing experiences.

Here are the key components:

  • Cover letter header. Include your contact details clearly and concisely.
  • Greeting . Make sure you address the hiring manager directly and keep things professional. These small details count.
  • Introduction. Next up, hook the reader with your opening lines.
  • Body. This is the space where you can elaborate on everything that you have achieved and why you are an ace project manager.
  • Conclusion . Make sure that you summarize your cover letter elements well.
  • Signature . Finish things off by adding a professional sign-off.

Project Manager Cover Letter Example - Best format for a project manager cover letter

This cover letter structure remains relatively consistent between job titles and industries, so you’ll be able to follow this format no matter where your career takes you. For even more writing tips on each of these sections, check out our overall guide on cover letters.

Use this project manager cover letter sample to guide your own writing process.

Dear Mrs. Howorth,

My project management approach has two goals – the potential of every project should be realized and the headspace of all participants should be freed up to do their daily work.

When I joined Longhelm Logistics five years ago, there was a team of ninety and a business growing at 35% a year with no project management capacity. Having worked as a retail project manager previously, I put in place processes and procedures to guide my colleagues through change in an efficient, financially disciplined and organized manner.

I have managed the supply chain strategy for five Far East sourcing projects, opened a 10,000-sqaure-foot cross-dock warehouse, oversaw a change of logistics providers and carried out a full technology evaluation of our systems and processes. This final project led to a $2.5m overhaul of our entire IT provision.

My projects at Longhelm have brought $4.5m of cost savings, reduced transit time from factory gate to hub by 10%, streamlined customs procedures and consolidated a list of transport partners from 125 to 72 (with deviations improved by 28%). I have always tried to see the projects from multiple perspectives, and I won the “partner of the year” award from Hellkann Freight for our sea freight project.

My bachelor’s degree in Business Administration set me on the project management path and I have since studied remotely to receive my Certificate in Project Management, Lean qualifications and Prince2, alongside attending over 40 external courses. I am a student of continuous improvement and believe that I need to equip myself with the latest thinking if I am to get the most out of the projects teams that I manage.

I understand that this is the first time that you have appointed a Project Manager and I would love to share my experiences of how I started the function from scratch at Longhelm.

Robert Smith

If you need more guidance or are considering broadening your search, investigate our related business and management cover letter examples: 

  • Manager cover letter sample
  • Business Analyst cover letter sample
  • Executive cover letter sample
  • Product Manager cover letter sample
  • Consulting cover letter sample
  • Project Coordinator cover letter sample
  • Executive Assistant cover letter sample
  • Supervisor cover letter sample
  • Assistant Manager cover letter sample
  • Business and management cover letter sample
  • Program Coordinator cover letter sample
  • Brand Manager cover letter sample
  • McKinsey cover letter sample
  • CEO cover letter sample
  • Store Manager cover letter sample
  • Quality Assurance (QA) cover letter sample
  • Business Development Manager cover letter sample

Your cover letter header is likely the very first page element a hiring manager notices. This space at the top of your document should contain the necessary identifying information like your name and contact details. 

If social media like LinkedIn is relevant for the specific project manager role, include it here as well. Use our cover letter examples to guide you.

The second goal of your header is to create attractive formatting for your cover letter. You can do this by choosing a color palette and design scheme that capture the right tone and look for your potential employer’s branding. 

Remember that tip about tailoring your cover letter? You’ll want to tailor your formatting, too. Cover letter templates can make this much easier.

Align document styles!

If you want to make an even more professional impression, there’s one thing you can do to take your application to the next level. Align document styles by matching your cover letter and resume format. This will help to create a “personal brand” – a visual look and feel that makes you stand out from other candidates.

If you’re comfortable with graphic design, you may want to tackle this project yourself. Otherwise, you can make things much easier by using professionally designed templates and a cover letter builder, like these from Resume.io.

Your cover letter greeting helps you establish a personal connection with the employer and create a friendly and respectful tone for the rest of your cover letter. Whenever possible, you should aim to address the cover letter recipient by name. 

For formal positions where you have no previous relationship with the hiring manager, “Dear” followed by a last name usually works well. If you already have a connection with the hiring manager or are sending the letter in the body of an email, “hi” or “hello” may be appropriate. 

Your cover letter introduction is the place where you’ll grab the hiring manager’s attention and show them that your cover letter is worth their time to read. 

The best way to do this is by leading with a relevant example, statistic or fact that shows you get the company and its needs. Since a hiring manager might be evaluating candidates for multiple roles within the same project, it’s a good idea to mention which of the positions you are applying to. Just make sure to keep your introduction interesting and concise.

The introduction to our cover letter example gets right to the point with a project management philosophy statement: 

Dear Mr. Smith, 

Hi Tom, I hope that this letter finds you well. I wanted to experience my interest in working as a project manager for your team. I am sure that I have the right expertise and experience for the role. When you read my application, you will be blown away by all that I have to offer.

Project manager cover letter body

Your cover letter body is where you’ll finally get to dive into all the unique traits and visions that make you the ideal candidate, as well as the essential skills that set you apart. Here's how you can write a winning cover letter body:

  • Lead with your high-value skills and experience
  • Use the STAR method to describe a Situation, Task, Action and the positive Result.
  • Make sure to choose examples that are most relevant to the particular project manager role
  • Mention specific hard skills if they are integral to the job or your proposed vision for the projects you may oversee
  • End with a compelling call to action that leaves the hiring manager wanting more

First body paragraph: Your suitability for the role (skills & experience)

In the first paragraph, you want to showcase what it is that makes you suitable for the role, i.e. your skills and experience. As we have already mentioned, you need to include results-oriented points — using the STAR method — to drive home your value. 

Project Manager Cover Letter Example - Use the  STARR method

Second body paragraph(s): Alignment with the organization

When you have outlined your skills and experience, the subsequent paragraph (or paragraphs!) need to cover how well you align with the organization at hand. How does the experience that you have work with the criteria of this new role?

Take a look at the original job advert and see what the hiring manager wants from applicants. You can include this detail in your cover letter to draw comparisons between yourself and their ideal candidate. Try to be as persuasive as possible here.

Next, it's time to summarize your cover letter. The conclusion is all about creating an ending strong enough that a hiring manager is left wanting to get in touch for more information.

You can do this effectively with a Call to Action. This sentence expresses your interest in the position and invites a hiring manager to contact you. You may also want to include your email or phone number again here.

Our cover letter example ends with "Sincerely," but there are other appropriate signatures like “Thank you,” or “Best regards.” 

While construction project management has some overlap with other management positions, there are unique aspects of the field that will have to be addressed in any good cover letter.

Construction management requires knowledge of all the stakeholders, team members and processes for creating a structure from start to finish. If you’ve never worked as a construction project manager before, you’ll want to have at least some experience in a related field like plumbing, electric or glass. For more specifics, see our electrician cover letter sample.

Although you may be up against other managers with years of experience specifically in construction you can still give yourself a fighting chance by adapting each of your previous experiences specifically for the construction role. You can also explain to a hiring manager why you decided to switch career directions and how your previous experience in another domain can actually give you a unique advantage in this role.

To land your project management dream job, there are a few key qualities you’ll want to convey.

  • Organization: The project manager is the one juggling every piece of the puzzle at once. That means great organization is a must. Make sure to show this through examples that convey how you brought together many moving parts to accomplish a project – even better if it was on time and under budget.
  • Flexibility: To manage a project effectively, you need to be agile. Examples that show how you think quickly on your feet and solve problems as they arise are some of the best ways to set yourself apart from other candidates.
  • Proven track record: A project manager orchestrates the process to deliver the right results. Use numbers, statistics and facts to back up your project management experience and make sure to highlight projects in the same field or industry where you plan to work.
  • Good mix of hard and soft skills: Normally cover letters tend to focus on soft skills whereas the hard ones are left for your resume. While this remains mostly true, if there is a particularly important software, process or other hard skill that is essential to the job, it can’t hurt to offer an example of how you used it effectively in the past.

Project manager cover letter format and common mistakes

Now let’s take a look at some of the most common mistakes made by candidates for project management roles.

  • Poor grammar and spelling: These types of errors can really set back your credibility when it comes to good communication. Luckily, they’re easy to avoid. Just make sure to use spell check or ask a friend to proofread your application before you submit.
  • Sloppy formatting: Good visual presentation can make or break your cover letter. If you’re not sure where to begin, a cover letter template can offer you a lot of options for customization and great design.
  • Impersonal letter: Since project management jobs can vary so much depending on industry or assignment, it’s important that your letter is customized to the type of work discussed in the job description.
  • Unrelated experiences: Even if you’ve never worked as a project manager in construction, it’s important to create similarities between that field and the one where you have years of experience. If you’re new to project management, make sure to focus on soft skills and your perspective of problem-solving instead without pointing out the ways in which you lack experience.

Project Manager Cover Letter Example - Project Manager cover letter mistakes

Key takeaways

  • A cover letter is often the document that seals the deal when a hiring manager is considering a candidate – unless asked NOT to, it’s always a smart idea to write and send one.
  • Don’t forget to tailor your cover letter. Adapting it for each position you apply to shows a hiring manager you’re truly interested in working for them – extra important in project management roles.
  • The cover letter organizational structure can help you check off the most important parts of a great cover letter.
  • Don’t forget the importance of clear formatting. If you need help getting started, choose a professional template in line with your potential employer’s branding.
  • To land a construction management job with no experience, it’s important to draw comparisons between your former experiences and the potential job. Include numbers to back up your accomplishments.

Project Manager Cover Letter Example - Project Manager Key takeaways

Free professionally designed templates

Project Manager Cover Letter Example for 2024 (W/ Guide!)

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You've moved past the days of managing group projects in school. 

You've always had a knack for leadership, and now you're ready to take it to the next level as a professional project manager. 

But here's the hiccup—you're stuck on your cover letter. 

That blank screen meant to showcase your project management skills and experience, feels like a project you can't quite get off the ground.

Don't worry, we've got you covered.

In this article, we're going to map out your skills in project management, one milestone at a time.

We're going to cover:

  • What Makes a Great Project Manager Cover Letter Example
  • 5 Steps to Writing the Best Project Manager Cover Letter
  • Essential Cover Letter Tips for Project Managers

...and more!

So, let's get this project started.

Project Manager Cover Letter Example

Project Manager Cover Letter

5 Steps for the Perfect Project Manager Cover Letter

You've seen what a killer cover letter looks like. 

Now, you're more than ready to craft your own masterpiece . No need to stress; just follow a few simple steps, and you'll nail it.

Here’s what you need to start with: 

#1. Put Contact Information in the Header

Kick off your project manager cover letter by getting your contact details up top, just like you would on your resume .

Here's what that entails: 

  • Full Name. Your name should be the first thing the hiring manager sees when they look at your cover letter.
  • Job Title. Make sure your job title aligns with the job you're aiming for. Hiring managers are swamped with applications for various roles, so being precise about the job you want can only help.
  • Email Address. Opt for a straightforward and professional email. Ditch the quirky one you made years ago for something clean and simple. For instance, swap out '[email protected]' for '[email protected]' .
  • Phone Number. Double-check that your phone number is correct. If you're applying from another country, include the dial code.
  • Location. Your city, followed by the state or country, will do. If the job is remote or you're willing to move, make that clear.
  • Relevant Links (optional). Feel free to include any links to professional sites or your LinkedIn profile.

Next, list the hiring manager's contact information :

  • Company Name. List the name of the company you're applying to.
  • Hiring Manager’s Name. Do a little research to find the name of the hiring manager for the department you're interested in. Check the job ad or the company's website.
  • Manager’s Job Title. If the hiring manager is also the head of the department you’re applying for, use that title on your resume.
  • Location. State the city and country where the company is based. You can be more specific if you like, but this is usually enough.
  • Email Address (optional). If you can find it, include the hiring manager's email.
  • Date (optional). You can add the date you wrote the cover letter to make it look even more polished.

#2. Address the Hiring Manager

Once you've got all your contact information in place, focus on addressing your cover letter the right way . And, by the right way, we mean skip the outdated ‘to whom it may concern.’

Getting the addressee right can set a positive tone for your cover letter.

Start by doing some homework. Look at the job posting, company website, or LinkedIn to locate the hiring manager in charge of project management roles. This will likely help you find their full name and email address. 

When you know their name, go ahead and address them formally. We suggest using "Ms." or "Mr." along with their last name. If you're uncertain about their gender or marital status, using their full name works too. For example:

  • Dear Mr. Thompson,
  • Dear Jamie Thompson,

If you hit a dead end and can't find details about the hiring manager or the head of the project management department, no worries. You can direct your letter to the department or company at large:

  • Dear Project Management Team,
  • Dear Project Management Hiring Group,
  • Dear Human Resources Team,
  • Dear Head of Project Management,

Make sure you avoid the most common cover letter mistakes while you’re writing your own.

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning an application before deciding if it's worth a full read. So, grabbing their attention right away is key to a winning project management cover letter.

Kick off with your name and clearly state why this particular role excites you. Showing you’re passionate about project management or the specific project can make the hiring manager interested in learning more about you.

Doing your homework on the company can also pay off. The better you understand them, the more you can show you'd be a great fit for their culture. This tells the hiring manager you're not just sending out applications at random—you're genuinely interested in this role.

Depending on how seasoned you are, you might also want to start your cover letter by pointing out a significant achievement or skill that makes you ideal for the job.

Keep this paragraph short and sweet. The goal is to spark the hiring manager's interest and prompt them to read the rest of your cover letter in detail.

#4. Use the Cover Letter Body for the Details

The core section of your project management cover letter is your chance to delve into what makes you the right pick for the job.

Here's the key: Don't just rehash your resume. This section is your chance to elaborate on your unique skills and know-how. Your task is to convince the hiring manager that you're a cut above the rest. So, expand on any relevant accomplishments you listed on your project manager resume by explaining just how you did them.

Next, align your cover letter with the job ad by discussing particular abilities they're after or precisely how you'll add value to their team. For instance, if the job requires experience with Agile methodologies, focus on that instead of your general management skills.

Knowledge of the company or the industry they're in can also make you stand out. If you're acquainted with the company's projects or methodologies, don't hold back—explain just how you align with their goals or culture.

End on a high note. Show your eagerness for the role and how sure you are that your skills and experience make you the person they need.

If you need more inspiration, check out more of our cover letter examples in this article. 

#5. Wrap It Up and Sign It

Ending your project management cover letter on the right note is like nailing the project deliverables before the deadline.

Make sure your closing remarks keep the hiring manager's interest and don't undermine your previous points. Recap why you're the ideal choice for the project management role or sum up the unique skills that give you an edge.

Next, it's call-to-action time. Encourage the hiring manager to move forward, like arranging an interview, to leave a memorable impact and boost your odds of getting a callback. 

Lastly, cap it off with a polished closing line, followed by your full name. Here's an example:

Feel free to reach out via the given email or phone number to set up an interview. I'm eager to delve into my qualifications in more detail at your convenience.

Best regards,

If "Best regards" feels played out, consider these alternatives:

  • Kind regards,
  • Yours truly,
  • Appreciate your time,

Choose one that aligns well with your style and the job you're applying for.

3 Essential Project Manager Cover Letter Tips

You've got the rundown on what makes a standout cover letter for a project manager. Now, let's dive into some key cover letter tips to put the final touches on yours.

#1. Match Your Resume

A great manager has exceptional presentation skills . 

As such, your cover letter’s style and layout should be in sync with your resume. A mismatch might hint at a lack of attention to detail or presentation skills. 

Ensure your details sit tidily on the page and stick to a consistent font choice. Just as you'd manage project timelines, be mindful of the margins and spacing. And aim for a concise cover letter that fits just right within a single page.

Or Use A Cover Letter Template Instead

Want to skip all the hard work?

Check out our cover letter templates . They're designed in close collaboration with global hiring managers, ensuring top-notch industry standards. Best of all, they match the templates our free resume builder has to offer.

Pop in your information, and there you have it—a professional letter that pairs perfectly with your resume. Simple, right?

project manager cover letter examples

#2. Mention Skills

Talking about your skills in your project manager cover letter is more than just a checkbox—it's a golden opportunity. When you lay out your skills , you're telling hiring managers what you bring to the table. And let's face it, they want to know what you can do, not just who you are. 

But don't just toss in a random list of skills. Tie them back to why you're the best fit for that job. For example, if the job ad mentions that teamwork is a priority, don't just say you're a "team player." Go further. Explain how you've led teams to consistently complete projects ahead of schedule. That's your ticket.

When you thoughtfully mention skills, it shows you're not just throwing your hat in the ring—you're seriously eyeing the role. It tells hiring managers you've read the job description, understand it, and are ready to hit the ground running. 

#3. Save It to the Right Format

So you've crafted the perfect project manager cover letter—nice!

But before you hit that 'send' button, take a moment to consider the file format. Saving your document the right way might sound like a minor detail, but it can make a world of difference. 

The golden standard is PDF . It keeps your formatting intact, no matter what device the hiring manager uses to read it.

So those bold headlines and bullet points you spent time perfecting? They'll look just as good on a phone as they do on a computer screen.

Now, there's one key exception: if the job ad asks for something else.

Sometimes employers might specify a particular format, like DOC or RTF. In those cases, stick to the instructions. Otherwise, PDF is your best bet for making a professional first impression. It's a simple step, but it shows you're someone who pays attention to the little things—and in project management, those little things often make all the difference.

Key Takeaways

That’s all there is to a project manager cover letter!

Hopefully, you feel inspired to write your own and land that dream job on the horizon.

But before we part ways, let’s recap what we mentioned:

  • Addressing your cover letter to the hiring manager can make a great first impression. Do some research on the job ad and company to find out who’s doing the hiring, and greet them by name.
  • One of the things hiring managers want to know about is your skills, so tailor them accordingly. Use the job ad as a reference for what they’re looking for, and focus on that.
  • Present a gorgeous application by matching your cover letter to your resume. You can make this step easier on yourself by using an online resume and cover builder instead of starting from scratch.
  • Once you’re all set, save your cover letter as a PDF. This way, all your formatting will stay intact, no matter what device or software the hiring manager uses to open it.

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Project Manager cover letter template header

How to Write a Project Manager Cover Letter [+ Template]

Gabriele Culot

Key takeaways

  • A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
  • A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
  • The included Project Manager cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

  • Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
  • Cover letter do’s and dont’s
  • A Project Manager sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

  • Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
  • Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
  • Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
  • Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
  • Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

  • Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
  • Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
  • Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
  • Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
  • Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
  • Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
  • Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
  • Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
  • Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
  • Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
  • Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
  • Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
  • Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
  • Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
  • Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

  • Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
  • Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
  • Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
  • Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
  • Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
  • Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
  • Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Customer Experience Manager   cover letter

Express your genuine interest in the   Customer Experience Manager   position in the opening paragraph. Convey your passion for creating exceptional customer journeys and your eagerness to contribute to a team dedicated to delivering outstanding customer satisfaction. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements and customer experience management strategies that have positively impacted the success of your current team. Emphasize your role in developing and implementing customer-centric strategies, ensuring a seamless customer journey, and improving overall customer satisfaction. Demonstrate your proficiency in analyzing customer feedback and driving initiatives to enhance the customer experience.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Customer Experience Manager role.

About your experience

Detail your hands-on experience in customer experience management roles, showcasing your ability to lead teams, develop customer-centric programs, and implement initiatives to improve customer loyalty. Clearly communicate that your customer experience management skills and readiness for the role are well-established.

This section is also an opportunity to highlight any relevant certifications or additional skills you've acquired throughout your   career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Customer Experience Manager. Whether you played a key role in implementing a successful customer feedback program, increasing customer retention rates, or enhancing the overall customer journey, use this section to concisely mention your achievements, how they were measured, and their impact on customer satisfaction.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its commitment to customer experience, mission, and values related to customer satisfaction that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in customer experience management. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific customer experience-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's goals for enhancing the customer experience. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as a Customer Experience Manager. Express your eagerness to discuss how your skills align with the company's customer experience objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Customer Experience Manager   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my genuine interest in the Customer Experience Manager position at [Company Name], as advertised. With a strong background in customer service and a proven track record of implementing strategies to enhance customer satisfaction, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as a Customer Experience Manager at [Current Company], I have:

  • Led initiatives to improve the end-to-end customer journey, increasing customer satisfaction scores.
  • Established and maintained a customer feedback loop, using insights to drive continuous improvements in products and services.
  • Collaborated with cross-functional teams to implement customer-centric policies and procedures.

About my Customer Experience Manager experience

My experience extends to:

  • Developing and implementing customer service training programs to ensure a consistent and positive customer experience.
  • Analyzing customer data and feedback to identify trends and opportunities for improvement.
  • Implementing and optimizing customer support systems and technologies to enhance efficiency and effectiveness.

Some of my notable achievements include:

  • Increasing customer satisfaction scores by [percentage] through the implementation of targeted customer service improvements.
  • Launching and managing a successful customer loyalty program that resulted in increased customer retention.
  • Leading the resolution of complex customer issues, resulting in positive customer testimonials and reviews.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to excellence in customer experience, dedication to innovation in customer service, growth,...]. I am excited about the opportunity to apply my customer experience management skills to contribute to [Company Name]'s success in providing exceptional service to its customers.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific customer experience-related project or achievement]. I believe my experience in customer experience management aligns seamlessly with your organizational objectives. My commitment to fostering positive customer relationships and my dedication to delivering high-quality results would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Customer Experience Manager role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

Deel makes growing remote and international teams effortless. Ready to get started?

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How To Write A Project Manager Cover Letter In 6 Steps + Expert Examples

Ben Aston

The right cover letter can often be the difference between getting hired and not. If you're serious about landing that new gig, read this.

project manager typing out a project manager cover letter

As it turns out, a well-crafted cover letter is still an important part of the interview and decision making process for 83% of hiring managers and recruiters .

With project management being as highly competitive as it is, it's so important to stand out from the crowd with your job application and showcase your unique skills and your mastery of project tools like RACI charts, stakeholder management, and team communication. 

This article will help you craft a compelling and tailored cover letter that highlights your expertise, accomplishments, and passion for project management, and most importantly, lands you that new job you’ve been spying on. 

So, whether you're a seasoned pro or an aspiring project manager, get ready to make a lasting impression on hiring managers and secure your dream job.

What’s the Purpose of a Project Manager Cover Letter?

The purpose of a project manager cover letter goes beyond just an introduction to your resume—it’s an opportunity to make a strong, lasting impression on potential employers. Think about first impressions when you meet someone—a handshake, eye contact, a smile—that’s what cover letters are. 

And because project manager jobs are all about managing time and deliverables to ensure a successful project from beginning to end, it's important to have a professional cover letter that can effectively communicate your unique value proposition. 

Your cover letter is where you’ll highlight your key strengths and experiences in project management, serving as the cherry on top of a standout project manager resume (get some more project management resume tips here ).

Here's what a project manager cover letter aims to achieve:

  • Showcase your skills: Your cover letter allows you to show off your project management skills , including your expertise in management methods, tools, and frameworks like work breakdown structures. Set yourself apart from other candidates by highlighting the most important and unique skills.
  • Highlight relevant experience: Use your cover letter to emphasize your best project management performances, like an early finish on a project or completing a project under budget. Similar to social proof, this helps to establish your credibility and showcase your ability to deliver results.
  • Demonstrate cultural fit: A cover letter gives you the opportunity to show that you did your research on the company you’re applying to. It’s your chance to discuss how you fit in with the company's culture, mission, and values. Make it easy for the company to see why you’re the best fit for their team. 
  • Express your passion: Your cover letter is the perfect place to express why you love what you do and how it relates to the job you’re applying to. People can sense passion from a mile away, so make it obvious from your cover letter, setting yourself apart from the other candidates and making you the most memorable one. 
  • Personalize your application: Unlike your resume, your cover letter is your chance to  directly address the hiring manager and tailor your message to the specific job and company. This personal touch can help create a connection with the hiring manager from the beginning, increasing your chances of being considered for the project manager role.

What to Include in a Project Manager Cover Letter

what to include in a cover letter with a sample cover letter and call outs pointing to specific parts: intro, greeting, qualifications &amp; skills, relevant experience, accomplishments, why you applied, closing statement &amp; call to action

A well-structured project manager cover letter should clearly and effectively explain your qualifications, skills, and reason for applying. Not sure where to start? While every cover letter can differ, especially if you're trying to land your first job in project management , here are some key elements to consider:

Greeting/Introduction

This is your chance to address the hiring manager by name whenever possible, which helps create a personal connection and demonstrates your attention to detail.

Try looking on the company’s LinkedIn or social media for a specific name, but if you really can't find one, use a professional and general salutation like "Dear Hiring Manager." 

Begin your cover letter with a strong opening paragraph that grabs the reader's attention and briefly introduces you as a candidate.

Think about what would grab your attention after reading dozens of applications. Does it feel a little untraditional? That’s okay. If the company culture fits, add some flair or humor from the beginning.

Qualifications & Skills

Use the body of your cover letter to show your most relevant qualifications and skills that speak to the specific job description and requirements. 

Focus on your expertise in project management methodologies , tools (ex. Gantt charts), communication skills with team members (part of soft skills), and software knowledge. This is where you can also mention any project management certifications or training that you have, like PMP or agile certifications .

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Relevant Experience & Accomplishments

Highlight your project management experience by providing specific examples of your accomplishments. Think about a specific project that was successful and why. Then use quantifiable metrics whenever possible. 

For example, you finished the project in 30% less time than anticipated or saved 10% of the allocated budget. These examples demonstrate your ability to deliver results and help the hiring manager envision you in the role. 

Why You Applied/Want the Job

Explain your motivation for applying to the position and express your genuine interest in the company and the role. What makes this job different? Why do you want to work in this role? Does the company’s mission speak to you? Say that. Are you very aligned with their values? Talk about why that matters to you. 

The more connections you make, the easier it is for the hiring manager to establish your fit within the organization and it always shows that you've done your homework.

Closing Statement & Call to Action

End your cover letter with a strong closing statement that reiterates your enthusiasm for this project management position and the value you bring as a candidate. 

For example, ‘I’m looking forward to learning more about the company’s X, Y, and Z and how I can use my skills to make that happen.” Be sure to end your cover letter like you would a professional email or letter, with a closing like "Sincerely" or "Best regards," followed by your full name.

Using these essential elements into your project manager cover letter can help you create a persuasive and memorable story that sets you apart from other candidates and increases your chances of landing an interview.

Project Manager Cover Letter Template

To make your cover letter writing process as seamless as possible, we've created an easy-to-follow project manager cover letter template. 

Use this template as a guide to craft a personalized and persuasive cover letter that effectively communicates your skills and enthusiasm for the project management role you’re looking at. Your cover letter format can be adjusted to fit the specific job you’re applying to, but be sure to include the main points. 

[Salutation] (ex. Dear [Hiring Manager's Name]),

[Opening Paragraph]

  • Introduce yourself and mention the job title you're applying for
  • Highlight your most relevant skills and qualifications
  • Create a strong first impression with a compelling opening statement

[Skills & Accomplishments Paragraph]

  • Showcase your most relevant project management skills
  • Share specific examples of your accomplishments using quantifiable metrics
  • Emphasize your expertise in project management methodologies, tools, and software

[Motivation & Fit Paragraph]

  • Explain your motivation for applying to the position
  • Express sincere interest in the company and role
  • Demonstrate your alignment with the company's mission, values, and culture

[Closing Paragraph]

  • Reiterate your enthusiasm for the position and the value you bring as a candidate
  • Express your interest in further discussing your qualifications during an interview
  • Invite the hiring manager to contact you

[Sign-off] (ex. Sincerely or Best regards), [Your Full Name] [Your Phone Number] [Your Email Address]

How to Write a Project Manager Cover Letter

Writing a project manager cover letter can be intimidating, but it doesn’t have to be challenging. Follow these steps to create a standout cover letter that leaves a lasting impression on hiring managers and makes you feel confident when applying:

Step 1: Research the Company and Position

Research both the company and the role you're applying for. Be sure you understand the company's mission, values, and culture, and the key requirements and responsibilities of the project manager position. Including these details will show that you aren’t just sending out a generic cover letter to multiple job postings. 

Step 2: Craft a Strong Opening

Write an engaging and attention-grabbing opening paragraph that shows your personality from the beginning and highlights your most relevant skills and qualifications.

Check out the company’s website beforehand and use similar language to what they have on their career page. This will help create a better connection from the beginning.

Step 3: Showcase Relevant Skills and Accomplishments

In the body of your cover letter, focus on your best performing projects and what made them successful. Use specific examples and quantifiable metrics wherever possible to add social proof to your claims of expertise.

If you saved a previous company money, mention it. If you used a specific hybrid methodology to successfully complete a project, this is where that information can shine. 

Step 4: Express Your Passion and Fit

This is where you explain why you are applying and what makes you the most excited about it. Showcase how you fit into this role and within the larger company mission, value and culture. Are they a company that loves cheese? Well then you better too!

Step 5: Write a Compelling Closing Statement

End your cover letter with a strong statement that leaves no question in the hiring manager's mind about why you’re applying. This is where you can express your interest and excitement in discussing the opportunity during your interview and you can even invite the hiring manager to contact you for next steps. 

Step 6: Proofread and Edit

Nothing is worse than spelling errors and grammatical mistakes in a cover letter. If you can’t even put enough time in to proofread a cover letter, a hiring manager will never feel confident in hiring you for project management. 

Be sure to proofread your cover letter (and resume) more than once, and even ask someone else to give it a look. Show that you care about attention to detail by ensuring your cover letter is error free.  

Cover Letter Examples for Project Managers

To help you craft a winning cover letter, we've compiled some expert examples for project managers. These project manager cover letter samples will serve as a valuable starting point, providing inspiration and guidance as you create your own standout cover letter.

Project Manager Cover Letter Example 1:

Dear [Hiring Manager's Name],

As an accomplished project manager with over 8 years of experience in delivering complex, multi-million-dollar projects on time and within budget, I am excited to apply for the Project Manager position at [Company Name]. My expertise in agile methodologies, risk management, and RASCI charts, coupled with my strong leadership and problem-solving skills, make me the ideal candidate to drive your company's projects to success.

Throughout my career, I have managed diverse teams and consistently achieved project goals in various industries, including healthcare, finance, and technology. In my most recent role as a Senior Project Manager at XYZ Corp, I successfully led a cross-functional team of 20 members to deliver a $5M software development project, achieving all milestones on time and 10% under budget. My ability to foster collaboration, maintain open communication, and anticipate potential risks has been instrumental in my success.

I am particularly drawn to [Company Name] because of your commitment to innovation and your impressive portfolio of projects. I am confident that my ability to adapt to new challenges, combined with my passion for delivering exceptional results, aligns perfectly with your company's goals and values.

Thank you for considering my application. I am eager to further discuss how my skills and experiences can contribute to [Company Name]'s continued success. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a conversation.

[Your Full Name]

Project Manager Cover Letter Example 2:

I recently came across the Project Manager position at [Company Name] and was immediately drawn to the exciting opportunity to be part of your dynamic team. With a proven track record of delivering high-impact projects and a strong background in lean methodologies, stakeholder management, and process optimization, I am confident that my passion for project management and my results-driven approach will make a significant contribution to [Company Name].

Over the past 6 years, I have managed a wide range of projects, from software implementations to process improvement initiatives. In my current role as a Project Manager at ABC Solutions, I spearheaded a team of 15 professionals to implement a new CRM system for a major client, which resulted in a 20% increase in sales efficiency and a 15% reduction in customer support response time.

What truly excites me about [Company Name] is your focus on continuous improvement and your reputation for fostering a collaborative work environment. I believe that my ability to build strong relationships with cross-functional teams and my dedication to achieving excellence in project execution will enable me to thrive within your organization.

I would be thrilled to discuss how my experience and skill set can support [Company Name] in achieving its project objectives and driving growth. Please feel free to reach out to me at [Your Phone Number] or [Your Email Address] to schedule a conversation.

Thank you for your time and consideration. I look forward to the opportunity to contribute to the success of [Company Name].

Warm regards,

What's Next?

Want more career resources? Join our membership community and get access to 100+ templates, samples, and examples and connect with 100s of other digital project managers in Slack.

How To Become An Independent Project Management Consultant: 8 Steps

5 project management resume tips from an expert pm, jobs with purpose: my project management skills helped me build a career in sustainability.

Professional Project Manager Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Project Manager cover letter. Just replace personal information, company application data and achievements with your own.

Cover Letter Guide

Read a real project manager cover letter example, what to write in a project manager cover letter, key takeaways.

Project Manager cover letter

Ever had difficulties with listing all your qualities, achievements, and skills on just a one-page resume? The truth is, you don’t really have to do that. Instead, you can leave half of these details for the cover letter.

In fact, the cover letter is the place where you can talk about your personal qualities and share stories about your biggest achievements.

It’s also your chance to show just how excited you are about the company and its mission.

Now let’s move on to our professional cover letter tips and examples that are designed to help every project manager out there. Including you.

project manager coverletter.png

So what’s the difference between a cover letter and a resume?

Simple – the cover letter tells a story and focuses entirely on what makes you the ideal candidate. On the other hand, the resume shows all (or at least most of) your skills and achievements.

It’s your chance to make the right impression. For this reason, some of the things you should include in your project manager cover letter are:

  • Your soft skills and how they’ve helped you succeed in previous roles
  • Some of your achievements related to project management
  • Your ways to manage conflict
  • What you know about the company and how you fit with its culture

If you need a bit more detail, here’s our fully comprehensive guide on what a cover letter should say .

But what are the things that will help your cover letter stand out from the crowd?

Choose the right salutation

We advise you to address your cover letter directly to the person responsible for the recruitment process. This will show that you’ve taken the time to research who they might be, and in some cases – that you’re attentive to detail.

However, picking the right salutation when you don’t know who the hiring manager is might be tough. Here’s what you could use instead of the person’s name:

  • Dear Hiring Manager
  • Dear Human Resources Manager
  • Dear [company name] Recruiter
  • To [the name of the department you’re applying for] Team

Keep in mind that the tone of voice you choose should fit well with the position you’re applying for and the company culture.

Writing in a polite way, however, is your safest bet. So when in doubt – stick to that!

Craft a strong introduction

Coming up with a great introduction for your project manager cover letter is crucial. It’s your chance to get the attention of the hiring manager and give them a solid reason to remember you.

So don’t go for popular opening lines like “I found this job advert on this website and decided to apply”. Instead, prove that you are passionate about the position, the field, and the company.

Make sure that your introduction is clear and that it shows exactly what you can bring to the table. You can also include a brief sentence about your background and previous experience.

Emphasizing your project manager soft skills in your cover letter

Your resume is the place to list all your hard skills and details about your previous roles and responsibilities. The project management cover letter, on the other hand, is your chance to show your soft skills and tell a personal story.

For instance, you can mention how your ability to manage conflict has helped you convince clients that Agile is more suitable for their project than Waterfall. Or you can describe the positives of your strategic planning skills.

Including some of your most valuable hard skills could also be done here, but make sure to link them to actual achievements. For example – how being a proficient Excel user has helped you cut costs or execute projects in less time.

Looking at the specific job requirements could also give you insight into which skills should definitely be mentioned in your cover letter. This will help you pass applicant tracking systems (ATS) that detect certain keywords in applicants’ documents.

No matter what you choose – remember to avoid re-writing your resume. The cover letter should complement it by presenting some additional information.

Pro Tip Still not sure what the difference between a resume and a cover letter is? Here’s an article that will help you out.

Project manager soft skills

Communication skills can be linked to your ability to manage conflict and work well with both team members and clients. Time-management skills will show recruiters that you are flexible and able to meet tight deadlines while being a quick decision-maker. Leadership skills will show that you can lead diverse teams and ensure timely project delivery

Show that you did your research before applying

Proving that you are familiar with the company and are genuinely excited to become part of its team is without a doubt one of the best ways to make a good impression.

Recruiters want to know if you applied for the position just because it sounded cool or because you’re as passionate about the company as much as they are.

It’s also worth mentioning how your project management skills can help you solve some typical issues in the field. Show that you know what kind of challenges the company is facing and how you can help handle them.

The final call to action

It’s important to use the right words at the end of your cover letter – you don’t want to leave a bad taste in the hiring manager’s mouth. Your safest bet would be to stick with traditional closing lines, such as “Looking forward to hearing from you”.

And remember – cover letters for project management positions should always end with expressing gratitude for the reader’s time and consideration.

  • Share your excitement for the company, its culture, and its projects
  • Focus on soft skills and achievements
  • Include some of the skills mentioned in the requirements section of the job advert to pass ATS
  • Show that you’ve researched the company and are aware of its problems
  • Match your project management cover letter with a professional resume

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  • Content tailored to the job posting you're applying for
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Cover Letters and Resume Samples

Project Manager Cover Letter Sample: How to Write?

Are you looking to craft a compelling cover letter for a Project Manager position? Look no further!

In this sample cover letter, we will guide you through the essential elements and tips to write an effective Project Manager cover letter.

Read on to discover the best practices and techniques to make your application stand out from the crowd.

Let’s dive into the world of successful cover letter writing for Project Managers.

Project Manager Cover Letter Sample

John Smith 123 Main Street Anytown, USA 12345 [email protected] (555) 123-4567

October 15, 2022

Jane Johnson Hiring Manager XYZ Company 456 Elm Street Sometown, USA 54321

Dear Jane Johnson,

I am writing to express my interest in the Project Manager position at XYZ Company. With over 8 years of experience in successfully managing complex projects, I am confident in my ability to contribute to your organization’s success.

Throughout my career, I have demonstrated strong leadership skills and a results-oriented mindset. I have successfully led cross-functional teams, ensuring the timely delivery of projects within budget and scope. My ability to communicate effectively with stakeholders at all levels has been instrumental in driving project success and maintaining strong client relationships.

In my previous role as a Project Manager at ABC Corporation, I successfully managed a variety of projects, including software development, system implementations, and process improvements. I am highly skilled in project planning, risk management, and resource allocation, which have consistently yielded successful project outcomes.

I am also proficient in utilizing project management tools and software, such as Jira and Trello, to effectively track project progress and ensure team collaboration. Additionally, my strong analytical and problem-solving skills enable me to identify and mitigate project risks, ensuring projects are completed on time and within budget.

I am excited about the opportunity to join XYZ Company and contribute to its growth and success. I believe that my skills and experience make me a strong fit for this position, and I am confident in my ability to drive project excellence.

Thank you for considering my application. I look forward to discussing my qualifications further and how I can contribute to your organization. Please find my attached resume for your review.

John Smith (555) 123-4567 [email protected]

Attachments:

  • Project Portfolio Samples

Related : Project Manager Cover Letter No Experience Sample

How to Write a Cover Letter for a Project Manager Position?

Remember to tailor your cover letter to the specific job requirements and company culture. Proofread your letter carefully for grammar and spelling errors before submitting it. Good luck with your Project Manager application!

Let me know if there’s anything else I can help you with.

Certainly! Here is a breakdown of the steps involved in writing a cover letter for a Project Manager position, with each point separated by headings:

1. Contact Information

Include your contact information at the top of the cover letter, including your name, address, phone number, and email address. Also, include the date of writing the letter.

2. Salutation and Introduction

Address the hiring manager by name in the salutation. If you are unsure of their name, you can use a generic greeting such as “Dear Hiring Manager.” Use the introduction paragraph to express your interest in the Project Manager position and briefly introduce yourself.

3. Highlight Relevant Experience

In the body of the cover letter, highlight your relevant experience as a Project Manager. Mention specific projects you have successfully managed, showcasing your ability to lead teams, ensure timely delivery, and meet project goals. Be concise and focus on the most impressive accomplishments.

4. Showcase Relevant Skills

In a separate section, emphasize the skills that make you a strong candidate for the Project Manager role. Include skills such as leadership, communication, problem-solving, organization, and adaptability. Provide brief examples to demonstrate how these skills have contributed to your success as a Project Manager.

5. Demonstrate Knowledge of the Company

Show your knowledge and interest in the company by mentioning specific aspects that align with your values and career goals. Research the company’s mission, values, and recent projects to demonstrate your understanding and enthusiasm.

6. Express Your Fit

Explain why you are the perfect fit for the Project Manager position. Highlight how your experience and skills align with the requirements outlined in the job description. Be specific about how you can contribute to the company’s success and objectives.

7. Request Further Consideration

In the closing paragraph, express your gratitude for the opportunity to apply for the position. State your availability for an interview and provide your contact information. Be confident and proactive in requesting further consideration for the role.

8. Professional Closing

End the cover letter with a professional closing, such as “Sincerely” or “Best Regards.” Below the closing, include your full name, phone number, and email address.

Writing a compelling cover letter for a Project Manager position requires careful attention to detail and the ability to showcase your relevant experience and skills. By following the steps outlined in this guide, you can craft a professional and impactful cover letter that will help you stand out from other applicants.

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Project Manager Cover Letter Samples & Examples That Worked in 2024

Julia Gergelova — Certified Professional Résumé Writer

Do you want to craft a project manager cover letter that impresses even the most demanding recruiters? Why don't you try our best tips and examples! Simply follow our guide, packed with classy templates and real-life samples, and make your writing process feel seamless.

Maersk Business Partner Cover Letter Example

In this guide, we teach you all there is to know about writing an excellent project manager cover letter. Keep reading to learn how to:

  • Navigate successful project manger cover letter examples
  • Properly format your project manager cover letter
  • Craft an effective cover letter header & headline
  • Personalize the greeting & content of your project manager cover letter
  • Craft a compelling project manager cover letter introduction
  • Highlight your best skills & accomplishments as a project manager
  • Include powerful action words in your project manager cover letter
  • Finish your project manager cover letter with a strong conclusion
  • Avoid common mistakes in a project manager cover letter
  • Pair your cover letter with a relevant resume
  • Explore the average salary and job outlook for project managers
  • Access top resources for job-seeking project managers

Project manager cover letter example

Project Manager Cover Letter Example

Why does this project manager cover letter example work?

  • Tangible achievements: The candidate effectively outlines key accomplishments and responsibilities, providing quantifiable evidence (e.g., "Successfully exceeded every single project milestone in 2019; saved $8m in costs by identifying efficiencies"). This approach effectively demonstrates their competence and impact.
  • Alignment with job requirements: The applicant skillfully shows how their experience maps to the job description. They highlight their expertise on specific software (Microsoft Project, Monday.com, and Asana) matching the job requirement.

What could be improved?

  • Personalize to the company: Despite the professionalism and solid content, the letter could benefit from more specific references to the company being applied to. Expanding upon the candidate's interest in the company and potential contributions to ongoing projects can further enhance the connection. This not only presents the applicant as highly competent, but also as someone genuinely interested in the specific company and role.

Project secretary cover letter example

Project Secretary Cover Letter Example

Why does this project secretary cover letter example work?

  • Abundance of skills: The candidate outlines multiple skill sets, including proficiency in relevant software and languages, which present a well-rounded view of their abilities.
  • Match with job requirements: The applicant specifically refers to the job post and explains how their skills align well with the stated requirements, demonstrating a targeted application.
  • Impersonal greeting: The greeting "To whom it may concern" is generic. The applicant should take the effort to find out the hiring manager's name, as this is more personal and engaging.
  • Highlighting achievements: The candidate primarily focuses on the responsibilities they've held in past roles. It can be more impactful to also mention some key achievements in past roles, highlighting specific examples where they applied their skills to contribute positively to the company.

Project leader cover letter sample

Project Leader Cover Letter Example

Why does this project leader cover letter example work?

  • Relevant qualifications: Mentioning the MBA and the Project Management Professional (PMP) certification demonstrates commitment to continued professional development.
  • Detail about current role: The specific tasks and responsibilities stated show the candidate understands the role of a Project Leader.
  • Company-specific focus: The letter could do more to tie the applicant's abilities to the specific company or role. Understanding the unique challenges, ethos, or goals of the company and referencing them could make the letter more compelling.
  • Show don't tell: Rather than stating they provide a "positive and motivational environment," the applicant could give specific examples of how they do this. This would provide more evidence of their skills.

1. Properly format your project manager cover letter

Establishing a clear, professional format for your cover letter can make it smoother to read and easier for recruiters to find the information they need. Here are some general tips:

  • Choose a standard font: Utilize a professional, easy-to-read font like Arial, Times New Roman, or Calibri. A size between 10 and 12 points is generally acceptable.
  • Keep the margins uniform: A standard one-inch margin on all sides of your letter ensures neatness and legibility.
  • Use a clean layout: Break your text into brief, clearly defined paragraphs or bullet points to make your letter more digestible. Ideally, paragraphs should contain 2-3 sentences.
  • Maintain consistency: Ensure that the overall appearance is consistent in terms of heading sizes, bullet styles and font sizing. Continuity can make your cover letter easier to follow.
  • Length matters: Keep it brief — a one-page cover letter is the industry standard. It's challenging but crucial to present your case succinctly.
  • Gaps are good: Don't be afraid of white space. When used judiciously, it can provide visual breaks, improving readability.

Good formatting not only improves readability but also shows your attention to detail. It's your first impression, so make it a good one.

Let your cover letter write itself — with AI!

2. craft an effective cover letter header & headline.

A well-formatted header and headline gives your cover letter structure, as well as provides all the essential information about who you are and what the main focus of your letter is.

Your cover letter header comes first, located in either the top left or center of the document. In your header, you should include:

  • Your name and professional title
  • Your professional contact information
  • The name of the hiring manager
  • The name of the company you're applying to
  • The address of the company (this detail is particularly important if the company has more than one location)

Bad example of a project manager header

Jane Doe [email protected]

To:  Howard Business Solutions  

Why does this header fall short?  The casual nature of the email could be seen as unprofessional. What's more, the lack of further contact details such as phone number and LinkedIn profile limits the communication avenues for a potential employer. Not addressing a specific person can make the cover letter seem impersonal, and excluding the job title omits a crucial piece of information about the candidate's qualifications. 

Good example of a project manager header

Jane Doe , Project Manager (123) 456-7890 | [email protected] | linkedin.com/in/jane-doe

To:  Mary Higgins, Hiring Manager Howard Business Solutions 1234 Street Address Chattanooga, TN 37405

Why does this header example work?  It's clear, professional, and provides all crucial details. It uses formal job titles and the correct company name. Information about Jane Doe, including contact details and professional title, is presented neatly and professionally. Details about the receiver, including the company address, are complete and correctly formatted. This header is likely to leave a positive first impression.

Once you have your header in place, the next step is to write an attention-grabbing cover letter headline . A strong headline should include:

  • Job title: Clearly state the specific position you're applying for in your headline.
  • Value proposition: Include your unique selling point or how you can provide value to the company.
  • Personal brand: Showcase your personal brand, which might include your extensive experience or areas of specialization.

Bad cover letter headline example

Applying for Project Management Position

Why is this headline weak?  This headline lacks the essence of a compelling hook — it doesn't include the applicant's name and misses out on the opportunity to showcase unique value or expertise. This diminishes its potential impact on the reader.

Good cover letter headline example

Experienced Project Manager Specializing in IT with a Track Record of Delivering Under Budget

Why is this headline strong?  It clearly mentions the applicant's job title, area of specialization, and a specific achievement. It captures attention and encourages the reader to learn more about the applicant's past successes and how they can achieve similar results in this new role.

All in all, a compelling headline effectively serves as your cover letter's hook. It combines your job title, personal brand, and unique value proposition to concisely outline what you bring to the table. Craft it wisely, for it holds the potential to grab the hiring manager's attention and set the tone for the rest of your cover letter.

Still looking for a job?  These 100+ resources will tell you everything you need to get hired fast.

Project manager cover letter headline examples

3. Personalize the greeting & content of your project manager cover letter

When you write a cover letter as a project manager, one of the best ways to make your letter stand out from competing applicants is to personalize the greeting and content.

Personalizing a cover letter requires you to thoroughly research the company you are applying to, looking for key pieces of information such as:

  • What the company’s current goals and objectives are
  • Any projects the company is currently involved in
  • Who at the company is responsible for reviewing applications

Using this last detail, you can create a personalized greeting that addresses this specific person by name. This immediately reveals to the employer that you have taken the time to tailor your cover letter and research the company , showing your excellent attention to detail.

Here are 3 examples of personalized cover letter greetings

  • Dear Mr. Jack Green,

Dear Executive Manager Jack Green,

  • Dear Mr. Jack Green & the Project Development Team,

But what to do in cases where the hiring manager's name is impossible to find ? it can be a bit tricky to decide on the right greeting. Despite this, there are suitable alternatives which maintain professionalism.

Here are general greeting examples

  • Dear Hiring Manager,
  • Dear [Company Name] Team,
  • Dear Project Management Hiring Committee,

Pro-tip:  It's much better to address your cover letter to a group or team rather than resort to the outdated and impersonal "To whom it may concern".

4. Craft a compelling project manager cover letter introduction

With your greeting, headline, and header in place, your next key step is to write a compelling project manager cover letter introduction.

In this introduction, make sure to include:

  • A brief overview of your professional history (years of experience, specializations, etc.)
  • A statement on why you are enthusiastic about applying to this company
  • A mutual acquaintance (when possible) — including a mutual acquaintance helps build immediate rapport and trust with an employer. If you do not have a mutual acquaintance, try using LinkedIn to expand your professional network.

Let's take a look at two contrasting examples:

Bad cover letter opening example

I've been a project manager for some years now and am applying because as I know John Doe.

Why is it so bad? This introduction falls short on several points. It's overly casual and lacks any specific details, giving no indication of your exact experience or areas of expertise. The mention of John Doe is abrupt and unclear, failing to effectively communicate the nature of your mutual connection or how it's relevant to your application. Overall, it doesn't engage the reader or provide a compelling reason for them to continue reading your cover letter.

Good cover letter opening example

I am a certified project management professional with more than 7 years of experience overseeing IT and software development projects. As your company is a leader in the tech industry, I am beyond thrilled to be considered for this position. My mentor and your company’s IT marketing specialist, Mr. John Doe, reached out to me about this opening and strongly recommended I apply as my skillset is a perfect match for this role.

Why does this cover letter opening work?  This example effectively outlines the candidate's level of experience and specialty, showcasing enthusiasm for the role and company. It successfully weaves in the connection to a mutual acquaintance adding credibility and providing a professional impression right from the start. The overall tone and language employed add to the compelling nature of the introduction. 

In summary, the introduction of your project manager cover letter should entice the reader to continue. It's crucial to include specifics of your professional background, show genuine enthusiasm, and where possible, leverage mutual connections. Get this part right, and you're off to a strong start in crafting a compelling project management cover letter.

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5. Highlight your best skills & accomplishments as a project manager

Following your introduction are the remaining body paragraphs of your project manager cover letter. These body paragraphs should dive into more in-depth detail about your best professional skills and accomplishments to help show employers the value you have to offer.

When describing your key skills and accomplishments, ensure that all the information you include is highly relevant, contextual, and quantifiable.

For instance, do not just state that you have strong communication skills — instead, describe how your communication skills have benefited your project management capabilities.

Here are 6 examples of project management skills to include in your cover letter

  • Developing project ideas
  • Setting deadlines and key performance indicators
  • Coordinating and communicating with shareholders
  • Budget development
  • Performance evaluations
  • Creative problem-solving

Keep consistency and relevance in mind. While it's good to highlight your accomplishments from different roles or industries, it's even better if you can draw a direct connection to the challenges that the hiring company might be facing. Avoid generic statements; instead, infuse your narrative with specifics of your accomplishments, matching them to the job requirements to create a compelling case.

Here are a few examples of accomplishments in a project management cover letter

  • As a project manager at [Former Employer], I was given the task of improving the efficiency and productivity of the project development team. By implementing a new performance evaluation system, I was able to boost productivity by 45% and improve project completion rates by 25%.

At XYZ Corp, I spearheaded a project that cut costs by 20% within the first quarter by introducing streamlined business processes and efficient use of resource allocation.

In my previous role at ABC Ltd, implementing a new communication tool led to a 30% improvement in cross-departmental collaboration, thereby decreasing project completion time by two weeks on average.

Remember, embedding your skills and accomplishments into your cover letter is essential. The key here is to be specific, quantifiable, and relevant . When you showcase your ability to drive results and meet objectives tangibly, you create a compelling argument for your fit as a project manager.

6. Use powerful action verbs in your project manager cover letter

Action verbs play an integral role in framing your experiences and accomplishments convincingly. They present you as a take-charge kind of person — the energetic manager who gets things done.

Here's why they're important:

  • Add punch: Action verbs give your writing force, making your abilities and accomplishments stand out.
  • Show leadership: They paint a picture of your leadership style without you explicitly detailing it.
  • Match job description: Many employers use these action words in their job listings, so it's an excellent opportunity to align your language with theirs.

A few powerful action words for a project manager cover letter include

  • Spearheaded
  • Orchestrated
  • Implemented
  • Streamlined
  • Coordinated

Remember, these verbs are just the beginning. Depending on your unique experiences, there could be other action words that more accurately describe what you've achieved. Be sure to choose verbs that portray your skills, experience, and, most importantly, your impact as a project manager.

7. Finish your project manager cover letter with a strong conclusion

To complete your project manager cover letter effectively, you need a strong conclusion that includes:

  • A summary of your competence for the role
  • An enthusiastic sentence saying you are looking forward to hearing from them
  • An additional sentence stating how and when you can be contacted, as well as when you plan to follow up about your application
  • A formal sign-off

Bad cover letter conclusion example

Looking forward to a call. You can reach me at (123) 456-7890.

Why is it ineffective? This closing is too brief and lacks the necessary details that make a strong conclusion. It doesn't express enthusiasm about the role, doesn't demonstrate the value the candidate brings to the role, and fails to mention a specific plan for follow-up. 

Good cover letter conclusion example

If chosen for this position, I will guide your team to success and ensure a high level of quality and productivity for each of your company’s projects. I am eager to speak with you directly and can best be reached any weekday from 8 a.m. to 4 p.m. at (123) 456-7890. I look forward to hearing from you and plan to reach out next Tuesday if I have not yet heard back.

[Applicant Name]

Why does it hit the mark? This closing is tailored specifically to the role, shows high levels of enthusiasm, and demonstrates a clear follow-up plan. It also includes definitive contact details and a professional sign-off. 

Pro tip: Always reiterate your enthusiasm for the position in your conclusion and provide clear, specific ways for potential employers to reach you. 

Crafting a strong conclusion is as important as starting off on the right note. It's your final chance to leave a lasting impression and spur your prospective employer into action. And so, make sure to state your value, show your enthusiasm, and end with a plan for the next steps. Re-read, and avoid ending on a whimper.

If you have ever wondered how a cover letter differs from a resume,  this article will tell you everything about the key differences between the two .

Cover letter conclusion tips

8. Avoid common mistakes in a project manager cover letter

Writing a successful project manager cover letter entails not only what to include, but also what to avoid. Let's explore a few common pitfalls :

  • Too much jargon: Using overly technical language or industry-specific acronyms can make your cover letter hard to understand. Keep it professional but accessible. Ensure that anyone, even those outside the project management field, can understand your points.
  • Neglecting soft skills: Remember that project management isn't just about technical skills. Team coordination , leadership , and communication are vital aspects too. Don't solely focus on hard skills; showcase your ability in these softer aspects as well.
  • One-size-fits-all approach: Each cover letter should be tailored to the job listing. A generic cover letter can seem impersonal and show a lack of genuine interest in the role.
  • Being too long-winded: Your cover letter should be concise and impactful. Long, unbroken blocks of text can be daunting to read. Keep your sentences short and your points clear.
  • Missing evidence: Simply stating that you're good at something is not as powerful as proving it with concrete achievements. Use quantifiable achievements to back up your claims.
  • Typos and errors: Poor grammar and spelling can leave a negative impression of carelessness. Always proofread your cover letter , or better yet, have someone else do it for accuracy.

By being aware and avoiding these common mistakes, you can craft a project manager cover letter that is compelling, clear, and sets you apart from other applicants. Remember, your cover letter should tell a story — a story that embodies your professionalism, competence and unique suitability for the role. So, make every word count!

9. Pair your project manager cover letter with your resume

The project manager cover letter and resume make a dynamic duo in job applications. Both are fundamental to your application but serve distinct purposes.

The role of a cover letter is to provide narratives about your experiences, demonstrate your passion, and to make an argument why you're the right fit for the role.     Your resume , on the other hand, is a concise presentation of your experiences, skills, and qualifications. Pairing the two documents effectively can strengthen your application tremendously. Here are some tips:

  • Maintain consistency: Use the same design, fonts, and color scheme on both the cover letter and resume. This consistency in design helps to brand your application, making it more visually appealing and professional.
  • Reference your resume in your cover letter: Don't just replicate what's written in your resume. Instead, use your cover letter to expand upon key points in your resume.
  • Match your skills: Ensure the skills you highlight in your cover letter match the ones in your resume, offering a seamless narrative of your qualifications.

By harmonizing your project manager cover letter with your resume, you create a complete, well-rounded package that offers potential employers a full and appealing picture of you as a candidate.

Try our AI Resume Writer and have your resume ready in minutes!

10. average salary and job outlook for project managers.

According to the Bureau of Labor Statistics , the average salary for project managers was $98,580 per year as of May 2023. This goes to show the value and potential of this profession.

What's more, the job outlook for project management specialists is quite positive. It's set to grow at a rate of 6% from 2022 to 2032, which is faster than the average growth rate for all industries. This trend reflects the integral role project managers play in effectively executing company strategies, streamlining business operations, and ensuring the successful completion of projects in various organizations.

More opportunities are on the horizon for project managers. Approximately 68,100 job openings in project management are projected every year over the next decade. So for those aspiring or currently working in the field of project management, the road ahead is filled with plenty of opportunities to grasp.

Project manager salary and job outlook

11. Top resources for job-seeking project managers

Congratulations, now you know how to craft the perfect cover letter! But this alone won’t be enough to secure your dream job. You also need to know where to look for job opportunities. We've gathered a list of resources that might help you with this: 

  • Industry-specific job boards: Your first steps may lead to job boards like Project Manager Jobs , PMjobs , or PMI Jobs that are especially curated to cater for project managers of all industries.
  • General job boards: Then you can try searching through engines that aggregate a broad spectrum of job postings. For example: Indeed, Glassdoor , ZipRecruiter , or SimplyHired . 
  • LinkedIn : A job-seekers staple! Use LinkedIn to discover project management opportunities, connect with industry professionals, and learn about companies.
  • Professional associations: Associations like the Project Management Institute (PMI), the Association for Project Management (APM), or the International Project Management Association (IPMA) can bring you job listings, networking opportunities, training programmes, and access to specialized publications. 
  • Continuous learning: Working as a project manager means that you need to learn constantly. To upskill and expand your knowledge, consider taking on new courses, such as those offered by Coursera , edX , LinkedIn Learning , or Udemy . 
  • Specialized publications: To keep up with industry news, innovations, trends, and methodologies, consider reading media like “ Project Management Journal ,” “ Project Manager Today ,” and “ Project Times .”

Final reminder: No matter how many job postings you end up responding to, always remember to custom tailor each and every single cover letter you send. Good luck with your job search!

Project Manager Cover Letter FAQ

What's the most effective way to showcase my skills in a project manager cover letter.

Lead with your most impressive achievements. Show how you've driven success in past projects. For example, you might talk about a project you managed that was delivered on time and under budget. You can then mention which particular skills and methods you've utilized.

What are common mistakes to avoid in a project manager cover letter?

First of all, avoid presenting a summary of your resume. Use this opportunity to offer insights into how you work. And, make sure to custom tailor your cover letter to match the description in the job posting. Also, don't neglect the basics: spelling errors, typos, incorrect company details, and generic phrases can all harm your chances.

What if my experiences don't match perfectly from the job description?

That's okay. Focus on the intersection between what they want and what you have. You can still draw on transferable skills from your previous roles. This might include problem-solving, team leadership, or budget management. Use your cover letter as an opportunity to highlight your best skills and qualities.

Should I mention any project management certifications, like PMP, in my cover letter?

Absolutely! Certifications signify dedication to your profession and vouch for a certain skill level. Also, this may be just the thing to make you stand out from the other applicants. Include these in either your introduction or the closing paragraph of your letter for maximum impact. 

How long should my project manager cover letter be?

One page is ideal for a cover letter. Anything longer might discourage the recruiters from even paying attention to your application in the first place. Keep your cover letter succinct but impactful by sharing a few key achievements, showcasing relevant skills, and expressing enthusiasm for the role.

Julia Gergelova — Certified Professional Résumé Writer

Julia Gergelova

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

All management cover letter examples

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All project manager cover letter examples

Coop Project Manager Cover Letter Sample [SV]

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Table of Contents

Project manager cover letter examples, tips to write a project manager cover letter , conclusion , project manager cover letter: examples and tips 2024.

Project Manager Cover Letter: Examples and Tips 2024

Earn 60 PDUs: Pick from 6 Courses

Earn 60 PDUs: Pick from 6 Courses

A cover letter is a perfect chance to introduce yourself to the hiring manager more personally. However, not all cover letters serve their purpose right. To boost your chances of getting hired, you must tailor your project manager cover letter with the utmost attention. 

Entry Level Project Manager Resume Cover Letter Example 1 

Date

Name of the Hiring Manager

Address of the Company

City, Zip Code.

Dear (Last name of the hiring manager), 

When I discovered the (exact title of the project management position) position at XYZ company, I was immediately drawn to this opportunity of working with an innovative organization. I am positive I can help with XYZ's upcoming challenges through my exceptional leadership and communication skills.

As a project management intern at ABC, I developed an MS Excel macro and standardized report templates resulting in better data collection and a 34% drop in turnaround time. I had always believed that collaboration brings forth optimized results. I recently had a chance to prove this when I collaborated with developers and the product management team, reducing the time spent per project by 40%. 

I know that XYZ's current plans involve coming up with an all-new team management app. This project perfectly matches my personal and professional skills in addition to my master's in project management. I would love to leverage my knowledge of technical project management to achieve groundbreaking results with this initiative.

Looking forward to a chance to discuss your management objectives and show you how my experiences can accelerate growth for XYZ.

Your name

Email address

Contact number 

Experienced Project Manager Resume Cover Letter Example 2 

Date

Name of the Hiring Manager

Address of the Company

City, Zip Code.

Dear (Last name of the hiring manager), 

When I discovered the (exact title of the project management position) position at XYZ company, I was immediately drawn to this opportunity of working with an innovative organization. Managing large-scale projects requires sound knowledge and proven leadership skills. With 12+ years spent on perfecting these and practicing attention to the most minute details, I gladly look forward to leveraging my experience at XYZ.

I have had the chance to oversee IT projects for almost a dozen companies, including six Fortune 500 brands. The scope and complexity of the projects have varied. I have supervised everything from basic system upgrades to creating a $1 million internal operations system for a company spanning four different countries. With each project completed on budget and exceeding client expectations, it goes without saying that time management and risk management are two of my major strengths. 

In my current position at ABC, I have succeeded at expanding the company's client base by 24% post the pandemic period.

Welcoming the opportunity to discuss the position and role in person; here is my resume attached for further insights into my career and management skills. 

Your name

Email address

Contact number 

6% Growth in PM Jobs By 2024 - Upskill Now

6% Growth in PM Jobs By 2024 - Upskill Now

A good project manager resume can take you to the top, but when it is accompanied by your customized cover letter, it can move your application to the top of the stack. A cover letter is not mandatory. So, if you are including one, ensure that it is well-written and relevant to the position you are applying for. Learn how to write a project manager cover letter that gets you noticed.

Tip 1: Don't Restate Your Resume

Refrain from repeating the phrases from your project manager's resume. A cover letter is a place to highlight those additional details you could not squeeze onto the single-page resume. Unlike resume bullet points, you can be more detailed and use full sentences. 

Tip 2: Don't Stick to Praising the Company

A common cover letter mistake– we begin to talk about how great the positions and the company would be for us. Remember, the hiring manager knows that part well. They are looking forward to discovering substantial information about you. Emphasizing what skills and benefits you can bring to the position and company is more important than any other detail. 

Tip 3: Elaborate on Your Relevant Capabilities

Undoubtedly, all that you have accomplished so far in your career is important but what you can do in your future is more important to the recruiters. You must include their key requirements and priorities for the job to present the reviewer with significant details on what you can do to optimize their growth. If you possess several relevant capabilities, consider adding a section that says, 'Here is all that I can deliver in this role.'

Tip 4: Scan the Job Description For Discovering What's Relevant 

Customizing your resume and project manager cover letter is the key to getting past ATS and humans who shortlist applications. A general cover letter or resume you would use for all job opportunities significantly declines your chances of getting hired. Here is how to tailor your application every time you apply for a new position:

  • Thoroughly scan the job advertisement/description for the position you are applying for. 
  • Create a list of words or phrases mentioned as they must have qualifications or skills for the role. 
  • Include the same words/ phrases on your resume and cover letter to get past ATS and manual scans. 

Tip 5: Your Skills Catch Attention

When you find a job that perfectly matches your skills, but your past experience fails to sell you as the perfect option for the position, you must highlight your relevant skills. Present your relevant skills along with action verbs wherever they fit on your cover letter.   

Tip 6: Academic Qualification is Not Necessary

It is imperative for freshers and undergraduates to over-focus on their educational backgrounds. You must remember that the recruiter cares the most about your work experience. If you do not have a professional work history, add your volunteer or internship experience. Recruiters value them too. 

Tip 7: Quantify Whenever Possible 

Numbers often speak louder than words. Include statistics to illustrate your impact on the business growth of the companies you have worked for in the past. Numbers show recruiters that you speak their language. 

Tip 8: Cut Down Formal Statements

You don't want to sound robotic. Rather, it is best to choose a statement that projects you as an approachable, amiable, and wonderful-to-work-with person, especially in the project management sector. Avoid formalities like-‘I am glad to express my interest in filling the available position at your esteemed establishment.' Such a formal attitude is not appreciable. However, you must be cautious of not sounding way too casual.

Create an eye-catching project manager cover letter to bag the most lucrative opportunities. Consider the shared project manager cover letter examples for inspiration. Start by making a list of qualities the job description demands and building your cover letter around them.

Want to add more charm to the application? Enroll for Simplilearn's UMass PGP Project Management and PMP certification. It will not only refresh your project management concepts but also bear testimony to your proven skills before a recruiter. Skill up to outperform the competition!

Our Project Management Courses Duration And Fees

Project Management Courses typically range from a few weeks to several months, with fees varying based on program and institution.

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Recommended Reads

Project Management Interview Guide

What Is a Cover Letter and How to Create One for a Job Application

Product Manager vs Project Manager: All You Need to Know

An Introduction to Project Management: A Beginner’s Guide

How to Become a Certified Project Manager

Roles and Responsibilities of a Project Manager

Get Affiliated Certifications with Live Class programs

Post graduate program in project management.

  • Receive Post Graduate Program Certificate and Alumni Association Membership from UMass Amherst
  • 8X higher live interaction in live online classes by industry experts

PMP® Certification Training

  • Access to Digital Materials from PMI
  • 12 Full-Length Simulation Test Papers (180 Questions Each)
  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.

StandOut CV

  • Project manager cover letter example

Andrew Fennell photo

A compelling project manager cover letter is often the sole difference between being overlooked and winning the role.

Recruiters will spend a few seconds looking at it before deciding whether your CV is worth a read, or headed straight to their trash folder.

Thankfully, by creating a punchy cover letter which pinpoints why you’re the best hire for the role, you can guarantee your CV will be read every time.

So, to help you grab the attention of recruiters, I’ve put together this project manager cover letter example and 7-step writing guide.

Here’s what I’ll cover:

Guide contents

How to write a cover letter for your CV

  • What to include in a project manager cover letter

Project manager cover letter example

cover letter project management

The project manager cover letter example above provides a snappy overview of the candidate’s core project management abilities and key selling points. It gives a good overview of why they’d be suitable for the role, whilst still remaining short enough to hold a busy recruiter’s attention.

While every cover letter will vary, this should give you a good idea of the length you need to aim for and what type of content you could include.

CV builder

Breakdown of a good cover letter

The image below details the 7 core steps of  writing an effective cover letter.

How to write a cover letter

Write the cover letter in the body of your email/message

Many candidates add their cover letter as an attachment to an email, but more often than not, this actually means it gets ignored.

When busy recruiters see two separate documents attached, they’ll be tempted to save time and skip straight to the CV.

So, to ensure that you don’t miss out on a great opportunity to connect with employers, always write your cover letter in the body of your email, with your project manager CV attached.

cover letter project management

Quick tip:  Job advertisements on major boards receive hundreds of applications, making it near impossible   to stand out. Therefore, it’s always preferable to send your application directly to the recruiter or hiring manager’s inbox, if you can find their email.

Write a compelling subject line

If you send your application via email, you can also take advantage of having the opportunity to write a subject line.

A crafty subject line gives you another opportunity to grab the recruiter’s attention and entice them to open your email.

Cover letter subject line

Ultimately, recruiters are looking for a candidate who can get the job done – so why not give them that in your subject line?

Provide a short and snappy summary of your project management experience and skills which relate directly to the job you’re applying for, for example:

  • Infrastructure project manager with experience managing £8m+ budgets
  • Digital project manager with 5 years experience within software development industry
  • 1st class Business Management Graduate studying towards foundation PRINCE2

Address the recruiter/employer by name

If you can, it’s best to address the recruiter by name. It’s far more friendly and personable, and also shows that you’ve done your research.

This isn’t always possible, though. If you can’t find a name, just head your cover letter with a polite yet friendly opening, such as  “Hi'”,  rather than the traditional “Dear Sir or Madam”.

Address recruiter by name

So, how do you find the appropriate name?

If the recruiter’s name and contact details aren’t listed in the job advertisement (make sure to check the very bottom of the ad), you’ll need to do some digging:

  • If the advertisement lists the name of a recruitment agency, head to their website and locate the job advertisement. More often than not, it’ll state who is recruiting for the role, but if not, you could get in touch and ask for the appropriate email.
  • If you know the name of the specific company which is hiring, head to their website and locate a ‘meet the team’ type page. If you can find an employee with a HR or recruitment title, they’re your best bet. If not, look for a senior/head project manager or company director and send your email to them.
  • As a last resort, you can also try out LinkedIn. Type the name of the company into the search bar, click through to their page and scan the list of employees for a recruiter, HR manager or senior/head project manager. 

Write in a friendly but professional tone

The overall tone of your cover letter can seriously impact the perception that recruiters gain of you.

If you sound overly formal, your cover letter will lack personality. On the flip side, if your tone is too casual, it might look like you’re not serious about the role.

Aim for a comfortable middle ground, with a friendly yet professional approach. A polite opening line, such as,  “I hope you’re well” , is a good example of this.

Quick tip: Use our quick-and-easy CV Builder to create a winning CV in minutes with professional templates and pre-written content for every industry. Project managers require good attention to detail, meaning spelling and grammar mistakes are a huge red flag to recruiters!

Check out our CV examples.

Highlight your most relevant skills

The key to enticing recruiters to open your CV is to show them how capable you are of carrying out the role.

The best way to do this is to seamlessly showcase how your project management skills and experience match the requirements listed in the role advertisement.

So, if the job description listed risk management and cost control as essential requirements, you’d give examples of how you’ve used these skills in previous roles.

If possible, you’d also prove the impact you’ve made using these skills, by sharing a quantified result or achievement, for example, “ Identified a 5-year cost saving of £4m”.

Key words in job adverts

Keep it brief

Unless a job description specifically says otherwise, it’s best to keep your cover letter short and snappy.

Busy recruiters don’t have to read pages and pages of information, so you need to get your key selling points out there quickly.

By sticking to a length of 4-8 punchy sentences, you’ll hook their attention and leave them feeling keen to find out more.

Just make sure that each and every sentence you add is relevant to the employer and proves your ability to carry out the role.

Sign off professionally

Finish off your cover letter with a friendly but professional sign-off, such as “Regards” or a simple “ Thank you “.

Email signatures

Underneath, write down your name and contact details – a mobile phone number and email address would be ideal.

Lastly, use formatting tools to add an extra touch of professionalism to your signature.

What to include in your project manager cover letter

While your cover letter will vary depending on your project management niche and experience, you should generally aim to include the following information:

Who you’ve worked for and your niche –  Project management roles can vary massively, so recruiters will be keen to know what type of industries and environments you’ve had exposure to. Round up your work experience to date, whether that’s 2-years experience of digital project management in the retail industry or 10-years of pharmacy transformation project management experience.

Skills and specialisms  – Whether you’re highly experienced in risk management, planning, cost management or team leadership, it’s important to showcase your project management skills and specialisms. This should also include technology and software knowledge, if applicable. Make sure to tailor these to the job requirements.

Size and scale of projects  – Metrics are extremely important in project management, so make sure to highlight the size and scale of the most relevant projects you’ve managed, using hard facts and figures. This might be the size of budgets managed, the number of people or locations affected by projects or the number of people or teams lead.

Impact of your projects  – It’s vital to demonstrate the value and impact you could bring to the employer by incorporating a few key achievements /results. This might costs saved or revenue generated, for example,  “Delivered project 2 months ahead of planned stakeholder expectations”  or  “Achieved ongoing yearly savings of £2m”.

Your project manager cover letter for your CV

Ultimately, your project manager cover letter should build rapport with recruiters and demonstrate, in just a few sentences, why you’d be a great fit for the role.

By doing this, you’ll leave them feeling eager to open your CV and call you in for an interview.

Remember to keep the target role in mind at all times and put forward a high-level overview of your most relevant skills, specialisms and achievements.

Good luck with your job search!

COMMENTS

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    Top ↑ Project Manager Cover Letter Example 5 Steps for the Perfect Project Manager Cover Letter #1. Put Contact Information in the Header #2. Address the Hiring Manager #3. Write an Eye-Catching Opening Statement #4. Use the Cover Letter Body for the Details #5. Wrap It Up and Sign It 3 Essential Project Manager Cover Letter Tips #1.

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  16. Project Manager Cover Letter Sample: How to Write?

    Here is a breakdown of the steps involved in writing a cover letter for a Project Manager position, with each point separated by headings: 1. Contact Information. Include your contact information at the top of the cover letter, including your name, address, phone number, and email address. Also, include the date of writing the letter.

  17. Project Manager Cover Letter (with a Template and Example)

    A project manager cover letter is a formal document typically accompanying your resume during a job application process. You usually tailor your cover letter for the project management role you're applying for. It provides an opportunity to present yourself professionally, highlight your skills, showcase your experience and outline your ...

  18. Project Manager Cover Letter Samples & Examples 2024

    Good cover letter opening example. Dear Executive Manager Jack Green, I am a certified project management professional with more than 7 years of experience overseeing IT and software development projects. As your company is a leader in the tech industry, I am beyond thrilled to be considered for this position.

  19. Project Manager Cover Letter Examples & Samples for 2024

    Free Project Manager cover letter example. Dear Mr. Dustin Briggs: With a proven background directing Project Management, Process Analysis, Leadership Development, Technical Operations, Data Analysis, and Compliance activities for a top Fortune 500 organization, I have delivered quality solutions with a focus on exceptional client service.

  20. Project Manager Cover Letter: Examples and Tips 2024

    A cover letter is a perfect chance to introduce yourself to the hiring manager more personally. However, not all cover letters serve their purpose right. To boost your chances of getting hired, you must tailor your project manager cover letter with the utmost attention. Entry Level Project Manager Resume Cover Letter Example 1

  21. Project manager cover letter example + 7 tips [Land top roles]

    The project manager cover letter example above provides a snappy overview of the candidate's core project management abilities and key selling points. It gives a good overview of why they'd be suitable for the role, whilst still remaining short enough to hold a busy recruiter's attention. While every cover letter will vary, this should ...

  22. Project Manager Cover Letter: Examples for 2024

    As promised, here are two project manager cover letter examples to start with: 1. Project Manager Cover Letter Samples. First, let's look at Yolanda. Yolanda likes to paint, enjoys swimming, and loves stand up comedy. More importantly, she's a skilled project manager with an industry-leading certification to back it up.

  23. Project Manager Cover Letter Sample & Tips

    Project Manager Cover Letter (Text Format) Text Format. Today's Date. 123 Company Address. City, State, 94301. (xxx)xxx-xxxx. [email protected]. Dear [Hiring Manager's Name], I am writing to express my great interest in filling the Senior IT Project Manager position at AeonIT, as advertised on LinkedIn.

  24. Project Manager Cover Letter: A Guide With Examples

    Generally speaking, a project manager cover letter contains the receiver's information, a greeting, 3-4 body paragraphs, a closing, and the sender's information. These elements in a PM cover letter will be covered more in detail in the next section. Example #1: Program manager cover letter. Kimberly Thompson.

  25. Cover Letter Templates and Examples for 2024

    3. Win the name game. If possible, address your cover letter to the hiring manager or project manager by name. This personal touch shows your attention to detail—and it's attention-grabbing. If the job post doesn't include a contact name, visit the company website or LinkedIn to try to find the right person.

  26. Project Manager 3

    For 52.6 transfer to a Project Manager 3, salary grade (SG)-25, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-23 or above. ... Cover Letter & Resume. Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item ...