• Cover Letter

How to Write an Application Letter—Examples & Guide

Embarking on the job-hunting journey? A great letter of application can be your golden ticket to stand out in the competitive job market. Learn how to write one with our guide.

Mariusz Wawrzyniak

Here we go again… Another job posting, another letter. This time it’s a letter of application.

But don’t worry. You’ve probably written dozens of application letter already, you just don’t know it yet. After you read this article, you’ll never sigh at the sight of another letter of application.

This guide will show you:

  • An application letter sample for any position that’s better than most others out there.
  • Step-by-step guide on how to write an application letter for a job.
  • Tips on setting the proper letter of application format.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

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Want to learn more about job application documents? Read our other cover letter guides:

  • Cover Letter for a Career Change
  • Cover Letter for Non-Profits
  • Cover Letter for Retail Jobs
  • Cover Letter Guide for IT Positions
  • Entry-Level Cover Letter Example
  • General Cover Letter Guide
  • Internship Cover Letter
  • Marketing Cover Letter Guide
  • Recent Graduate Cover Letter Sample
  • What Does a Cover Letter Look Like?

What Is a Letter of Application?

A letter of application is intended to introduce yourself and explain why you're interested in the position. Also known as a cover letter, it is sent with your resume when applying for a job. An application letter allows you to showcase your qualifications and skills alongside your enthusiasm.

Now let’s look at what a professional letter of application looks like:

Letter of Application Example

Vinícius Cunha Pinto

UX Researcher

2496 Bassell Avenue

Little Rock, AR 72201


viní[email protected]


Sherwood, 1/10/2021

Mr. Antonio Strife

Hewlett-Packard Company

232 Pumice Dr

Sherwood, AR 72120

Dear Mr. Strife

I am excited to apply for the UX researcher position at Hewlett-Packard. As a UX researcher with over six years of experience in the field, I am confident that my expertise and passion for user-centered design make me an excellent candidate for this role. In my previous position at AG Group, I increased user engagement with our app by 45%.

Another one of my biggest accomplishments was leading a research project identifying several usability issues in our company's mobile app. I worked with the design team to create solutions to these issues, resulting in a 30% increase in user satisfaction. I was also responsible for conceptualizing, designing, and developing marketing pages for our company’s website and directly contributed to over 60% increase in revenue. Furthermore, I am skilled in conducting user interviews, usability tests, surveys, and data analysis and proficient in various research tools, such as Optimal Workshop, UserTesting.com, and Qualtrics.

I am particularly drawn to Hewlett-Packard because of its reputation for innovation and commitment to pushing the boundaries of technology. Your company's dedication to delivering cutting-edge solutions aligns perfectly with my passion for staying at the forefront of UX research and design. I am eager to bring my skills and insights to a dynamic organization like Hewlett-Packard, where I can contribute to pioneering advancements in user experiences. The collaborative and forward-thinking culture at Hewlett-Packard resonates with my professional values, and I am enthusiastic about the prospect of contributing to your team's success.

Working for Hewlett-Packard would be a wonderful opportunity for me. I would love to join your team and contribute to creating exceptional user experiences for your customers. Can we schedule a meeting, so I can tell you more about the UX solutions I can bring to your company?

P.S.— I’d also love to tell you about how I worked with the development team to implement design changes that reduced user errors by 75%.

Using this example, let’s now go through the entire process of writing a letter of application.

How to Write a Letter of Application

Follow the instructions below to create a professional yet simple job application letter:

1. Use the Right Format of an Application Letter for a Job

Before your job application reaches the recruiter, it’ll most likely need to go through an automated ATS scan . And to ensure everything is read correctly, your application letter requires clear and clean formatting.

To format your letter of application correctly, follow these guidelines:

  • Use the same font you chose for your resume .
  • Left-align all content.
  • Keep your application letter length to only one page.
  • Just like with your resume margins , set them to 1-inch on your job application letter as well.
  • Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.

Also, save your letter of application for a job in a PDF format unless instructed otherwise. This will keep your formatting and the general layout of the document intact.

Expert Hint : You may think that sending just your resume is enough. But in truth, that’s a very wrong way to think. Letters of application are essential in the job market, so don’t risk losing to other candidates just because you didn’t write one.

2. Address Your Letter of Application Properly

Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : 

  • Full address
  • Telephone number
  • LinkedIn profile (optional)
  • Current date

Then, put your hiring manager’s and their company’s info underneath it. Use:

  • Recruiter’s full name
  • Recruiter’s job title
  • Company’s name
  • Company’s address

And lastly, greet your hiring manager by using an honorific (Mr. Ms.) and their full name. Take a look at the example below to visualize:

Letter of Application Example—Address

Mr. James Stipe

There is one challenge waiting for you in this first part. Finding out the name of your recruiter. If the company put it out in the job ad, you’re golden. If it didn’t, there are a couple of ways to try and discover it on your own. You can check the company’s website or LinkedIn profile for starters. If you still drew a blank, reach out to an employee of the company and ask them. LinkedIn makes it super easy.

If everything fails, you’ll have to resort to a generalized salutation. “Dear Hiring Manager” is a great solution.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.


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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Open Up With an Enticing First Paragraph

Next up, you need to capture the recruiter’s attention. So put your best foot forward in the first paragraph.

This is how the letter of application should start :

  • Show you’re enthusiastic about applying for the position.
  • Present your most impressive professional work achievement .
  • Identify the company and the position you’re applying for by name.

Here’s what it looks like:

Sample Application Letter for a Job—First Paragraph

I am writing to apply for the UX Researcher/Developer position advertised on your website. I have over 6 years of experience and am skilled in various UX research methods. Furthermore, I have a proven track of increasing user engagement.

In theory, both of these examples present the same candidate. But the difference in said presentation makes the second sample bite the dust.

Candidate #2 doesn’t check any of the aforementioned boxes, and it shows. He has no enthusiasm, no measurable achievement to catch the eye, and he doesn’t even mention the company by name, meaning he probably sent the same letter of application to hundreds of other jobs.

But not everyone can show a work achievement straight away. If you’re applying for your first job, focus on the two other aspects of your application letter’s first paragraph. Like so:

Example of an Application Letter with No Experience—First Paragraph

As a recent graduate in Human-Computer Interaction, I am excited to apply for the Junior UX Researcher position at Hewlett-Packard. I have been following your company's work for some time now, and I am impressed with your commitment to improving the user experience through extensive research and testing. As a passionate and detail-oriented researcher, I am confident that my skills and knowledge will make me an excellent fit for your team.

And that’s a great way to introduce yourself when writing a letter of application with no experience .

Expert Hint: Job application letters build a connection with the employer by introducing yourself in a good light. One very effective tactic is to research the company’s mission and values and refer to them in your letter of application.

4. Prove Your Expertise in the Main Body

Now that you’ve hooked the recruiter, it’s time to reel them in. Metaphorically, of course.

There are a lot of different things you can include in a letter of application . But all of them must share a certain similarity. They have to be relevant to the position you’re applying for. And that’s especially true in the main body section of the job application letter. Why? Because here, you’ll list some enticing work achievements and work skills you possess.

You can see this in the following example:

How to Write an Application Letter—Main Body Section Example

I have experience working in UX research and am confident in learning and adapting quickly to new technologies and methodologies. I can use many tools, including MS Excel. Outside my many UX accomplishments, I have also worked as a sales representative, furthering my vast skills portfolio.

See what lack of relevance and quantified achievements do to a letter of application? The second candidate could best fit the position, but he will not get picked with that paragraph.

On the other hand, in the first example, relevance guides our candidate. He doesn’t bother talking about their previous job in a different field. Instead, he presents UX skills and accomplishment statements and, most of all, quantifies them for maximum impact.

Also, it’s a letter of application . So tell the recruiter why you want to apply to this specific company. Show a cultural fit, mention your values, and talk about what you can bring to the company.

But then again… How does someone without experience tackle the second paragraph of a job application letter? They should show their drive towards the specific position and the steps they have already undertaken towards their goal. Just like that:

Sample Letter of Application for a Job With No Experience—Main Body

During my studies, I worked on several UX research projects, including conducting usability testing, creating personas, and analyzing user feedback. In addition, I have completed a certification in UX Research and Design, where I learned how to conduct user interviews, design research studies, and analyze data. I am proficient in various research methodologies and tools such as surveys, A/B testing, heat maps, and user flow analysis.

And despite the lack of measured achievements, this candidate is dedicated to becoming a UX specialist. No employer is going to have any doubts about whether he will be a driven employee at their company.

Expert Hint: As tempting as it may be, never copy your resume into the letter of application. Of course, you can show one or two of the same things but focus more on presenting other achievements and skills.

5. Finish Your Application Letter With a Clear CTA

Do you know the saying, “It’s not important how you start, it’s important how you finish?” Well, in letters of application, that’s not really a good saying, as you do need a strong start, but a strong finish is just as crucial.

So don’t screw up by including a non-ending “looking forward to hearing from you” or “thank you for considering my application.” Way too many candidates finish their letters of job application this way, and it just doesn’t work.

It’s uninspiring and boring.

Instead, do it like this: 

Ending a Job Application Letter—Sample

If you have time, we could maybe schedule a meeting or something? I want to know more about the benefits your company offers

See? The first one sounds way better than one of those overused cliché lines. At the same time, example number 2 makes the candidate look like an entitled worker with no drive.

Pay special attention to the call to action. You should always nudge the recruiter into scheduling an interview with you. It may sound silly, but it’s an effective tactic. Additionally, when signing off, write “Sincerely” before your name. It’s the best way to close off a letter of application formally.

And as you’ve probably noticed, the candidate added a postscript. What’s the deal with that? It’s a completely optional thing, so don’t stress over it. If you want to add a P.S., remember to do so with a completely unique achievement you have not presented in your resume or application letter. If you don’t have anything jaw-dropping, you’re better off not adding a postscript to the end of your letter of job application .

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Here’s a summary of what’s important when writing a letter of application for a job:

  • Format your application letter correctly to make it easily readable.
  • Refer to the hiring manager and the company by name . Personalization earns you a lot of points in the recruiting process.
  • Put information relevant to the position throughout all sections of the application letter.
  • Always refer to the keywords found in the job ad and the company’s values.
  • Finish off with a call to action , and add a postscript if you have more to show.

Did you enjoy reading about how to write a letter of application? Do you have any questions about job application letters? Or maybe additional tips to make one stand out even more? Leave a comment. We’ll be happy to engage in a conversation!

Mariusz Wawrzyniak

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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Free Cover Letter Templates for Word to Start With

Free Cover Letter Templates for Word to Start With

Unlock your dream job with free, editable Word cover letter templates! Discover a collection of expertly designed templates with pro tips. Download now for a winning application!

Mariusz Wawrzyniak

Mariusz Wawrzyniak

Career Expert

How to Write a Motivation Letter: Sample & Guide for 2024

How to Write a Motivation Letter: Sample & Guide for 2024

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Free Cover Letter Templates for Microsoft Word

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  • Microsoft Word Cover Letter Templates
  • Access Letters From Your Computer

Access Templates Online

  • Create a Customized Cover Letter

Tips for Writing an Interview-Winning Cover Letter

  • More Free Templates

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

  • Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
  • Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
  • Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
  • Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
  • Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
  • Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

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Free Cover Letter Generator: Build a Cover Letter Online

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Frequently Asked Questions about Zety Cover Letter Maker

What is a cover letter builder and should i use one.

A cover letter builder is an online app or piece of software that helps you generate a cover letter online with interactive forms and templates. The cover letter creator provides the right kind of information employers want to see, giving you expert tips and suggestions while you’re building your document.

Since a cover letter maker typically generates the whole letter for you, and takes care of the layout automatically , using one will save you precious time and allow you to make a different cover letter for every job application quickly and stress-free . And, before you run off thinking you don’t need a cover letter after all, know that cover letters are still necessary in 2024 .

What is the best cover letter builder online?

Zety is the best online cover letter generator. Our cover letter app is filled with features that will make the process of writing a cover letter fast and painless—features that you won’t find on other apps of this kind. You can generate cover letters for as many applications as you need. Here’s everything our software offers:

  • Feature-rich cover letter builder.
  • 18 professional cover letter templates , with dozens of varied color schemes and fonts.
  • Resume Builder & CV Maker (with templates matching your cover letter).
  • The option to duplicate your cover letters to make small adjustments and apply to many job offers at once.
  • Built-in content for your cover letter and suggestions tailored to your job title and industry.
  • Real-time cover letter checker with improvement tips.
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What is the best cover letter format in 2024?

The best cover letter format in 2024 is one that follows a specific structure and flow, while being easy to read and visually appealing. Here’s how to format your cover letter:

  • Keep a clean header , in the top-left corner of the page.
  • Make your name visible by increasing the font size.
  • Ensure your contact details stand out.
  • Set sufficient margins on all sides : one inch is a good rule of thumb.
  • Left-align all the content , don’t use justification.
  • Use line spacing of 1 or 1.15.
  • Put double spaces between paragraphs.
  • Sign with your full name.
  • Make sure your cover letter is only one-page long.
  • Always download and send your cover letter in PDF.

Adjust the spacing so that you only need one page ( the ideal cover letter length ), and that it doesn’t look too busy. Chances are, hiring managers won’t even bother reading a cover letter that’s badly formatted and uninviting. Read our guide on how to format a cover letter for all our tips.

What should a good cover letter include in 2024?

A cover letter for a resume should contain details about your experience and abilities, as well as all the reasons why you want to work for a specific employer. You can read our guide on what to include in a cover letter for more information, but here’s a list of the main cover letter parts :

  • Cover letter header : name, professional title, phone number, email, social media links, date, recipient’s details, and company’s name.
  • Proper cover letter greetings . Read more on how to address a cover letter to do it right.
  • A good cover letter introduction that hooks the reader.
  • A second paragraph explaining why you’re the perfect candidate. It serves as your offer to the employer and highlights your achievements.
  • A third paragraph proving that you’re eager to join the company. It shows your motivation.
  • A great cover letter closing paragraph that must read as a call to action for your reader.
  • The sign-off line, with a repetition of your contact details to encourage your reader to pick up the phone and invite you for an interview.
  • A post-scriptum (P.S.), if you want to add something impressive about your career or make the recruiter even more curious about what you can offer.

Do I need a different cover letter for every job application?

Yes, you should send a unique cover letter for each job application , along with a tailored resume. Every company is different, and they all look for different things in candidates. For example, some may prefer hard skills , so you should focus on describing yours in your cover letter, but some may favor, soft skills . Your cover letter should also touch on company values or other unique factors that caused you to apply, and you can’t do that without writing a separate cover letter for each company. Besides, since you should tailor your resume , that means you must adjust your cover letter too, as the tasks and skills you describe will be different. That is why you need to learn how to write a cover letter , or an entry-level cover letter if you’re a fresher.

Sounds tedious? Relax! Write a general cover letter , duplicate it in our app, and let it generate new cover letters for you, based on the job titles you input. Not a fan of the first draft? Drag and drop other pre-written paragraphs to tailor your cover letter quickly and easily

Can the cover letter builder help with my resume, too?

When you create a cover letter in our builder, you will also be given the option to build a resume. Our 18 professional resume templates match our cover letter templates, so you can make and send a set of documents, complementing each other both in looks and content. All the features in our cover letter builder are also available in our resume builder. That includes pre-written content tailored to your profile and job title, as well as a resume check feature that will score your document and tell you how to improve it. Check our list of the best resume builders available online to see how our software performs compared to other apps of this kind.

How should my cover letter complement my resume?

The point of a cover letter is to provide more details about what’s in your resume (here’s how to write a resume , if you haven’t done it yet, or want to make sure you’ve done it right), as well as show the recruiter how motivated you are to join their team . A cover letter should therefore be written based on the jobs, tasks, achievements, and skills that are on your resume.

Carefully read the job offer and make sure your resume experience and resume skills are tailored to what’s important for the company.With those in mind, in your cover letter, describe what you’ve done in the past and what you can do for the new employer with as many details as possible. A great way for your cover letter to complement your resume is also mentioning your values and the way you work , as a resume is mostly factual and focused on skills and achievements. Make sure you read all of our cover letter tips to ace the recruitment process.

Can I have my cover letter reviewed when I’ve finished building it?

One of the most useful features of our cover letter generator is the cover letter check function . Once you’ve written and formatted your cover letter online, the app will score it and give recommendations on how to improve it to meet recruiters’ standards. The Zety Cover Letter Builder will also provide an overall review and grade for your application letter , so you can predict how well it will perform in your job hunt against other candidates. To score your cover letter, our software compares your document with thousands of other cover letters made for the same job title. With the Zety Cover Letter app, you’ll no longer be sending applications blindly, unsure of whether they’re actually any good. If you follow all the creator’s tips, you’ll only ever send top-notch cover letters and resumes.

Are there any good cover letter examples that I can look at?

Our cover letter builder will generate an application letter for you, and will provide you with pre-written content, tailored suggestions, and career-expert tips. You won’t have to spend much time tailoring it for it to match your resume and the job offer. However, it is still essential to understand what recruiters are looking for in applications for specific job titles. And this largely depends on the jobs, experience levels, and industries they hire for. To help you, we have created hundreds of free cover letter examples for any job application . There’s a guide for everyone, no matter your experience level and industry. We also have 500+ free resume examples for you, so you can make sure your resume is far above average, too.

Can I download my cover letter in Word?

In our cover letter creator, you can download your cover letter in PDF, Word (Docx), TXT, JPEG and even SVG. You can download your generated cover letter in Word if you think you might need to update it in the future, but we strongly recommend you to tailor your documents inside our app. The cover letter layout will be automatically adjusted, each version will be reviewed, and you can store as many as you need in your account, online. If you download your cover letter in Word to send it right away, bear in mind that it’s highly advisable to always send a cover letter in PDF. This file format will ensure your cover letter looks and reads the same on every possible device and software. With Word, you’re risking that some recruiters will be unable to even open your application. If you’re still set on a Word cover letter, here are our favorite Word cover letter templates to download and fill in .

Is Zety safe and legit?

Yes, Zety is a legit business , and you can learn more about it on the About Zety page. The website, resume and cover letter applications are safe thanks to a secure SSL https encrypted connection. Your personal data is processed according to stringent policies you can learn more about in the terms of use , privacy policy , and cookie policy . Want to know what users say about our services? Read our customers’ reviews on our Trustpilot page !

Is Zety’s cover letter builder free?

You can use Zety cover letter builder for free to generate cover letters, resumes, and CVs . The app follows the “try before you buy” credo—you pay once you’re satisfied with the results. To download a printable cover letter as a PDF or MS Word .doc file, you need to subscribe to a paid plan.

Try Zety's professional resume builder now

Job Application Letter Template in Word

If You are Writing an Application Letter, Template.Net Houses a Vast Assortment of Free Job Application Letters and Sample Resume Formats in Microsoft Word to Impress Hiring Managers. These High-Quality Document Templates are Equipped with Sample Text to Increase Your Chances of Securing the Job Vacancy Position at Any Firm.

  • Job Acceptance
  • Job Acceptance Letter
  • Job AD Description
  • Job Advertisement
  • Job Analysis
  • Job Application
  • Job Application Cover Letter
  • Job Application Letter
  • Job Application Letter for Engineer
  • Job Application Letter for Executive
  • Job Application Letter for Teacher
  • Job Application Letters for Assistant
  • Job Appointment
  • Job Appointment Letter
  • Job Brochure
  • Job Checklist
  • Job Estimate
  • Job Experience
  • Job Experience Certificate
  • Job Experience Letter
  • Job Fair Flyer
  • Job Interview
  • Job Offer Letter
  • Job Posting
  • Job Proposal
  • Job Quotation
  • Job Recommendation Letter
  • Job Reference
  • Job Reference Letter
  • Job Resignation Letter
  • Job Transition Plan
  • Job Vacancy

Are you an employee struggling in looking for a job application letter template you can use to apply for a professional job? Then look no further and download one of our high-quality job application letter templates for free in MS Word. Get to write application letters that are effective and formal, and can highlight your skill, experience, and qualification for immediate employment. Our templates are 100% customizable in any version of Microsoft Word. Available in A4 and US letter sizes. The files are easily editable and professionally-designed so that you can make an unforgettable and positive impression towards the administrative. Do not hesitate, save time and effort, and download our job application letter templates anytime, anywhere, at any device!

How To Create Job Application Letters in Microsoft Word?

To impress your future boss, you need to make yourself a market presentation through your job application letter to refer you for a job vacancy. A job application letter (also known as cover letter) should be with your resume in applying for a job. Even if employers would not require one, it is a custom to help you showcase your skills and achievements to impress the manager of your dream company. Writing this type of letter might be an intimidating task. However, if you will take these steps slowly but surely, creating a job application letter would be in no time.

1. Write Your Letter In Business Format

In writing your job application letter, it must be in a business format. Like your resume format, include your contact information, date, and the employer's full contact information. For business language, make sure to include a salutation at the beginning of your letter. Also, make sure to address them in the right honorifics and do not use vague greetings like 'To whom it may concern.' Also, indicate your signature at the end.

2. Market Yourself

Your job application letter is your passport towards your dream work. If you want to be an accountant in a real estate agent firm, you need to market yourself. Showcase what you can do to make positive changes towards the company. Provide skill or ability specifications that you have, have a sample checklist about it, especially if it will be a requirement for the job.  Pro tip—numerical values offer a sturdy work foundation, so include it as much as possible.

3. Highlight Your Keypoints

Navigate for the job description that your dream company establishes. Make a simple checklist about it. Make it as a reference and if possible, include it in your job application letter. It will open the eyes of the employers for the possibility that you are the perfect fit for the job. 

4. Keep It Brief Yet Impactful

A manager will likely be bored if your cover letter is two pages long. Keep it a single page leaflet as possible with no more than four paragraphs. You will only showcase your skills and abilities and not your background story. Your simple job letter will likely be accepted if you will present it in this way.

5. Open Your Microsoft Word

Microsoft Word is a go-to editing application that you can access anytime and anywhere. In making your job application letter, Microsoft Word is the best resort you can use. They offer user-friendly editing features and enables you to save time in editing. Do not worry about the compatibility of your file as you can edit your data in any Microsoft Word version.

6. Review, Edit, and Publish

Employers hate to see typographical errors in any job application letters. Review your letter from up to down, left to right. Check it not once, not twice but many times. If you are sure that your letter is polished, you can now print it. Submit it together with your simple resume and get that dream job!

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Job Application Letter Template [Word]

A job application letter is a written document sent along with a resume to provide additional information on your skills and experiences. It is intended to highlight your most relevant knowledge and capabilities for the job you’re applying for.

job application letter template word

By clicking Download, you agree to Zippia’s Privacy Policy and Terms of Use .

application letter templates word

How to make a job application letter

Start with your contact details at the top of the letter including your name, address, phone number, and email address.

Next, write the date and then the employer’s contact details.

Express your interest in the job opening and mention the job title you are applying for in the first paragraph.

Use the middle paragraph or paragraphs to highlight your skills and experiences that make you a suitable candidate.

In your final paragraph, thank the employer for considering your application and express your interest in future interviews.

End the letter with a formal close such as ‘Yours sincerely’ followed by your name.

How to use a job application letter template

A job application letter template can simplify the process and ensure all key points are addressed. To use a template:

Select a suitable template that fits your professional profile.

Tailor every part of the template to match the job advertisement and your own experiences.

Ensure the tone of the letter is professional and is in line with your industry norms.

Proofread for any spelling or grammar errors before submitting.

Job application letter FAQ

What is the main purpose of a job application letter? The main purpose of a job application letter is to provide detailed information on why you are a qualified candidate for the job. It goes beyond the resume to explain in detail how you could add value to the company.

What’s the difference between a job application letter and a resume? A job application letter is written in a letter format, detailing why you’re suitable for a specific job. A resume only outlines your skills and experience in a systematic format.

Who should you address the job application letter to? If possible, you should always address the job application letter to the hiring manager who is responsible for reviewing applications.

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

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Free printable letter templates

The art of letter writing is alive and well. find a free letter writing template for word and customize your correspondence. letters are about more than letterhead; make sure you're structuring your notes for maximum readability..

application letter templates word

Customize a heartfelt letter with these templates

In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Although writing out a message takes more effort than just sending a text message, a letter will mean so much more to the recipient. And by writing your letter on custom-made paper, you can personalize your letter even more. Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you've picked your template, you can customize your paper to make your letter special. Whether you're writing a nice note to grandma or want to keep in touch with a pen pal, adding some graphics to your letter will make it so much more memorable. After completing your design, you can print it out, write your letter, and add it to an envelope. Don't forget the stamp before heading to the post box! Letters are also great to send for special occasions such as weddings and holidays . Enhance any letter or invitation with a personalized celebration template.

Word Resume Templates

Ready to start or update your resume? The next step of your career starts with a Microsoft Word resume template! Our 2024 resume templates for Word are designed by experts to showcase your skills and experience in a polished, organized document.

Kellie Hanna, CPRW

As seen in: * Foot Note

Featured Microsoft Word resume templates

Our Microsoft Word resume templates are professionally designed to highlight your career qualifications and guide the reader’s eyes to your strongest skills. Plus, they are easy to use and customizable, with our Resume Builder providing pre-written content suggestions tailored to your industry.


This all-purpose Word resume layout works for almost any job, with clean lines and elegant fonts contributing to its polished appearance

This Word resume template provides a streamlined look, topped with an attention-grabbing color header. The  two-column resume layout  gives you plenty of space to expand on your work history and skills.

Present yourself as a proactive, strong candidate using this Microsoft resume template, featuring bold fonts and a colorful two-column design.

“Connect the dots” of your career using this Word resume design’s unique dot graphics. Section headings are arranged on the left for quick navigation.

This Microsoft Word resume classy layout arranges sections in a tab layout for easy access, with subtle but striking fonts and colors.

This eye-catching design is laid out in quadrants, with your summary statement getting prominent placement in your Word resume template.


As the name suggests, this Microsoft Word resume template presents you as an attractive candidate, thanks to its dual-color combination and streamlined layout.


You can’t get much more polished than this Word resume template, which presents your qualifications in an uncluttered style.

Section headings are highlighted using box graphics, while the monogram design for the header adds a unique touch to this Word resume template.

Download free resume templates for Word

Start writing your professional document using one of these free to download Word resume templates.

Blue Grey Word Resume Template

  • Visually striking
  • Organized two-column layout
  • Unusual presentation may not fit every job
  • Limited space to present  work history  and  skills
  • Photo of job seeker may be inappropriate for many job applications

Modern Chronological Word Resume Template

  • Streamlined layout
  • Strong header with job seeker’s name prominently displayed
  • Easy to get cluttered if you have a lot of information to present
  • Looks a little plain compared to other layouts

Polished Word Resume Template

  • Bold section headings make for quick navigation
  • Color header makes for a strong statement
  • Icons at bottom are a unique graphic element, but leave less room for the rest of your resume
  • Black font against the header’s red background may be difficult for some to read

Columns Word Resume Template

  • Unusual “homemade” look
  • Each section neatly organized
  • Might not be appropriate for more professional jobs
  • Large header cuts down on space to feature your qualifications

Color Block Word Resume Template

  • Colors jump off the page
  • Summary and contact information prominently displayed
  • Not much room to feature  skills  and  work experience
  • Color combination might not work for everyone

Clean Elegant Word Resume Template

  • Color background helps your resume stand out
  • Creative  layout
  • Layout lacks room for summary and complete skills section
  • Using “skill level bars” may throw off readers and ATS

Minimalist Word Resume Template

  • Intriguing “centered” layout
  • Highlights important  skills
  • Unorthodox sections may confuse recruiters
  • Outdated  references  section

Geometric Word Resume Template

  • Attractive minimalist design
  • Subtle but effective graphic elements
  • Limited space to present your credentials
  • Packing in information can lead to “unbalanced” look

Swiss Design Word Resume Template

  • Highlights the  summary statement
  • Contact info can be difficult to find
  • Skills section is deemphasized

Contemporary Word Resume Template

  • Striking visual design
  • Plenty of space for  work experience
  • Employers and  ATS  may be confused by “About Me” section
  • Skill “ratings” may not appeal to everyone

How to create a Microsoft Word resume using our templates

Creating a resume using our Resume Builder takes only a few minutes. Just follow these steps:

Select your professionally designed template.

Open our Resume Builder and choose a template from our library to fit your personality and industry. You’ll be able to save as a resume template in Microsoft Word format.

My Perfect Resume Choose A Resume Template E1715378545860

Build or update your resume with AI help.

Start a new resume or elevate your current one with our expert suggestions tailored to the latest trends in your industry. You’ll have the flexibility to add your own information or edit our suggestions to create a custom, professional resume that highlights your unique strengths and experiences.

My Perfect Resume Prewritten Suggestions E1715378604670

Save and download your finished resume

Complete the process — don’t forget to proofread!— and save your optimized resume. Download it as a Word document and you’re done! 

My Perfect Resume Save And Download E1715378498448

See What Job Seekers are Saying About Our Excellent Builder

5 tips for your microsoft word resume.

1. Make sure your formatting is consistent.

The easy way to check your Word template resume layout is to display all the formatting marks for your resume. Just go to the “home” tab of your Microsoft Word screen and click the paragraph icon.

Now you’ll see how tabs, spaces and paragraph returns are used in your document. Make sure your formatting is consistent throughout, and when you’re ready to save the document, click the paragraph icon again to return to normal view.

2. Stick with a straightforward layout.

You might be tempted to use special graphic elements in your Word resume template to gussy it up, but employers (and the  applicant tracking systems  (ATS) they use to scan resumes) will find it easier to read your resume if you use simple lines and bullet points.

3. Give yourself some space.

What’s not in your resume can be just as important as what’s in your resume — aim to create an easy-to-read document by using white space in a smart way. Don’t clutter up your Word resume template with too much text; use peppy bullet points and phrases, and use margins that are at least 1 inch from the edges of the document. To see how experts in your field space their resume, visit out resume examples  page.

4. Links can be handy.

If you want to point employers towards a job network profile (e.g., LinkedIn) or a professional portfolio site, be sure to link the text of your Word resume. Highlight the URL you want to link to, go to the “Insert” tab on your Word screen, and click on the “Links” icon. Then enter the link to the URL.

5. Focus on the content.

While putting together a resume that looks its best is important, what you put in your resume is just as important. Make sure you have the right format for your Word resume template, with the help of our resume formats guide, and make sure each section of the resume addresses exactly what the employer needs — our handy guide on how to write a resume will give you all the tips you need.

Microsoft Word Resume Template FAQ

Yes, Microsoft Word provides templates to create a resume, as featured on this page. You can also use our own Microsoft Word-friendly resume templates to create your resume. Just follow the instructions above for constructing your resume using our Builder.

To create a resume using a Microsoft Word resume template, follow these steps:

Choose your template in Word.  To create your resume from scratch, click “File” in your Microsoft Word menu (you can also hit Alt+F on a PC or Command+F on a Mac). Click “More templates” to see a selection of Word resume template layouts. You’ll notice that the following screen also has a “Resumes and Cover Letters” option — click it to see a complete set of resumes. You can also enter “resume” in the “Search for online templates” box.

Choose Word Template

Create your resume.  Once you’ve picked a Word resume template, click it. You should see this screen. Click “Create” to continue.

Create Resume

Fill out your resume.  Add your information to the Word resume template.

Fill Resume

Save your resume.  Hit Ctrl+S (or Command+S on a Mac) to save your document. If you need to save your resume in a file format other than Word, click “More options …” On the next screen, you can choose to export your resume in PDF format by clicking “Export” or save it in a different file format (e.g., RTF).

Save File Resume

The best Word resume template for your resume is ATS-friendly, easy to read, visually appealing, and highlights the individual experience as well as hard skills and soft skills .

If you’re applying in a traditional industry, go for a resume template that has a neat, streamlined appearance.  For a more creative job, look into using a template with a bit more color and flair. Our Word resume templates are designed to showcase your career and style. You can choose the one that catches your eye, and it’ll get the job done. For more tips about putting together the perfect resume, visit our resume-writing resources section .

Our Word resume templates have a dedicated section for your work experience. Simply replace the filler text with your information. Use the job description to  create a targeted resume  for your Word template and combine  action verbs  with your  quantifiable achievements  to build a powerful document.

Not at all. Most employers prefer to have resumes sent to them as a Microsoft Word file. Just remember to review your resume before you send it in. Make sure your information is up to date, contains skills and work experience information that addresses what the job requires, and is neatly organized. The easy way to make sure your resume looks its best is to print it out — as long as it looks good in print form, it should look fine when you submit it electronically.

For free templates, visit our templates section — you’ll find a host of free templates of all types you can download and use to create your own resume. Our templates are ready-made to be downloaded in Microsoft Word or other formats such as  PDF  or  plain text .

Use our ATS Resume Checker to get rid of the guesswork. Upload your finished Word resume template and our ATS Resume Checker will provide it a score out of 100, suggestions on what to fix and what areas to improve. The closer you can get to 100, the higher the chance your resume will make it past the application tracking system and into a hiring manager’s hands.

More resume tips

Ats Friendly

Creating an ATS-Friendly Resume: Templates & Formats

By Kellie Hanna, CPRW

March 21, 2024

Update Resume Quick Fix Guide

Guide to Update & Fix Your Resume

May 06, 2024

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How to Create a Targeted Resume

Nilda Melissa Diaz, CPRW

By Nilda Melissa Diaz, CPRW

February 17, 2023

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Just three easy steps

  • Select a template from our library of professional designs
  • Build your resume with our industry-specific bullet points
  • Download your resume and send!

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‡ Results derived from a study responded by 1000 participants of which 287 created a resume online.

*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with MyPerfectResume.

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11 Best Word Cover Letter Template Sites (2024) [FREE]

1. introduction.

In today’s competitive job market, a well-crafted cover letter can significantly improve one’s chances of landing an interview. However, creating a cover letter that is both effective and visually appealing can be a daunting task, especially for those without design or writing experience. This is where Word Cover Letter Template Sites come in.

1.1 Importance of Word Cover Letter Template Site

A Word Cover Letter Template Site offers a range of templates that users can easily customize to suit their individual needs. This not only saves time but also ensures that the cover letter meets the standards set by hiring managers. The templates provided often follow best practices for structure, content, and design, allowing users to put forward a professional image. Moreover, these sites typically offer templates for a range of industries and job positions, enhancing their accessibility and usefulness.

Word Cover Letter Template Site Introduction

1.2 Objectives of this Comparison

Given the importance and potential benefits of using Word Cover Letter Template Sites, this document aims to provide a comprehensive comparison of various platforms available today. The comparison will review each site’s user interface, range of templates provided, personalization options, usability and any associated costs. The goal is to equip the reader with sufficient knowledge to select the most suitable Word Cover Letter Template Site for their specific needs.

1.3 Word Document Fix Program

A Word document fix program is essential to all Word users. DataNumen Word Repair is a perfect choice:

DataNumen Word Repair 5.0 Boxshot

2. Microsoft Cover Letters

Microsoft offers a diverse collection of cover letter templates designed for various professional scenarios. These templates come with pre-formatted designs which can be easily loaded and customized in Microsoft Word, providing a smooth and seamless experience for users. With options ranging from simple and clean to eye-catching and unique, Microsoft offers something that caters to everyone’s aesthetic preference.

Microsoft Cover Letters

  • User-friendly design: Microsoft’s templates are designed with usability in mind. The templates are easy to load and customize, even for users with minimal technical knowledge.
  • Diverse Collection: With a huge variety of templates catering to different job roles and industries, users can always find something that fits their needs.
  • Professional Quality: Microsoft’s cover letter templates maintain a high standard of professional quality that enhances the overall presentation of one’s application.
  • Cost-effective: Most of the offered templates are free, making Microsoft a great option for job seekers on a budget.
  • Limited Customizability: While Microsoft’s templates offer a certain degree of customization, the options are comparably less flexible than some other alternatives on the market.
  • Lack of Guidance: Microsoft templates do not provide as much guidance or suggested content as some other sites might, potentially leaving less experienced applicants unsure of what to write.

3. ResumeGenius Cover Letter Templates

ResumeGenius is an online resource that provides a collection of high-quality cover letter templates. Apart from just offering templates, ResumeGenius also provides extensive resources and guidance on how to write an effective cover letter. Its unique features include template customization options, content suggestions, and tools to maintain a cohesive resume and cover letter look.

ResumeGenius Cover Letter Templates

  • Variety of Designs: ResumeGenius offers a broad selection of templates, allowing users to choose from various professional, modern, and creative designs.
  • Guidance & Tools: Aside from templates, ResumeGenius offers a range of resources to assist users in crafting an effective cover letter including writing tips, content suggestions and a cover letter builder.
  • Cohesiveness: One can easily create a matching resume and cover letter set from ResumeGenius, thereby maintaining a professional image.
  • Cost: While the site offers some free templates, the full features of ResumeGenius come with a subscription fee, making it a less preferable choice for individuals on a tight budget.
  • Email Requirement: To access the templates, users are required to provide their email address, which can be a drawback for those who prefer not to share such information.

4. ResumeLab Free Cover Letter Templates For Word

ResumeLab provides a range of free cover letter templates that are tailored for use in Microsoft Word. The site emphasizes its design quality, ensuring that its templates adhere to a professional standard while offering a simplified personalization experience. It caters to a wide range of professions with its diverse assortment of templates.

ResumeLab Free Cover Letter Templates For Word

  • High Quality Templates: ResumeLab’s templates are professionally designed, which likely creates a lasting impression on potential employers.
  • Free to Use: All the cover letter templates provided by ResumeLab are completely free, making it a cost-effective solution for job hunters.
  • Easy to Customize: The templates are straightforward to modify, with user-friendly design that suits even those unfamiliar with document editing software.
  • Limited Guidance: While the site provides great templates, there is limited assistance in terms of writing tips or prompts. This aspect may deter users who are new to writing cover letters.
  • Accessibility: To access certain templates, users have to provide an email address, which might be seen as a drawback for those concerned about privacy.

5. We Mean Career Cover Letter Templates

We Mean Career provides a range of cover letter templates that focus on showcasing the user’s skills and experiences in a professional and appealing manner. Apart from merely offering templates, this site provides additional career-related resources that assist users in shaping their professional paths.

We Mean Career Cover Letter Templates

  • Professional Design: The templates provided by We Mean Career showcase a polished and professional look that can potentially make a strong first impression.
  • Career Tips: The site does not only offer templates but also provides career tips and advice, making it a holistic tool for job seekers.
  • User-friendly: The design of the site makes it simple for individuals to access and use the resources efficiently.
  • Limited Range: While the templates are of high quality, the site offers a limited range compared to other providers. This could be a limitation for users looking for more unique designs or industry-specific options.
  • Advertisements: The site includes a number of advertisements, which can potentially distract users from their main task of creating an effective cover letter.

6. MyPerfectResume Cover Letter Templates

MyPerfectResume is an online service that offers a selection of detailed and professional cover letter templates. It features a user-friendly cover letter builder and provides comprehensive guidance on content creation, allowing users to create quality documents that can make a strong impression on potential employers.

MyPerfectResume Cover Letter Templates

  • Comprehensive Guidance: MyPerfectResume provides thorough help for writing a cover letter, including customizable example sentences for various sections of the letter.
  • Cover Letter Builder: The site’s cover letter builder is intuitive and user-friendly, simplifying the creation process for those unfamiliar with professional writing.
  • Resource-rich: Apart from the cover letter templates, MyPerfectResume also provides resources such as resume templates and career advice, making it an all-in-one tool for those in the job market.
  • Price: To enjoy the full benefits of MyPerfectResume, users must subscribe to a premium plan which could be costly for job seekers on a budget .
  • Email Registration: Prior to using any of the resources, users must provide their email address, which could be a concern for those cautious about sharing personal information online.

7. Career Reload Cover Letter Template

Career Reload offers Word-friendly cover letter templates aimed at job seekers seeking a simplified yet impactful solution. The website is known for its neat and organized template design, making it easier for users to create an effective and professional-looking cover letter.

Career Reload Cover Letter Template

  • Simplified Design: Career Reload’s templates focus on clean, simplified designs that deliver your content clearly and professionally.
  • Free to Use: All the cover letter templates provided by Career Reload are freely available, making it a cost-effective solution for job hunters.
  • Additional Resources: The site also offers other resources such as step-by-step guides and job application tips, enhancing its overall value for job seekers.
  • Limited Templates: Comparable to other similar sites, Career Reload offers fewer templates, which could potentially limit options for users.
  • No Built-in Customization Tool: Unlike some competitors, Career Reload does not have a built-in customization tool. Users will need to download the templates and use a separate software (such as Microsoft Word) to personalize their cover letter.

8. Template.Net Word Cover Letters

Template.Net provides a broad selection of cover letter templates that can be edited in Microsoft Word. Apart from providing designs for multiple industries, the site also offers templates for various document types beyond just cover letters, making it a simple toolkit for numerous professional paperwork needs.

Template.Net Word Cover Letters

  • Wide Variety: Template.Net offers a vast collection of cover letter templates, providing users with a wide array of choices suitable for various industries and job roles.
  • Complete Suite: Beyond cover letters, Template.Net provides templates for other professional documents, like resumes, business letters, and more, making it a comprehensive toolkit for users.
  • Highly Customizable: The templates provided by this site are designed for easy customization in Microsoft Word.
  • Costs: While some templates are freely accessible, most of the premium quality templates come with a cost.
  • Registration Required: Before accessing the templates, users are required to sign up and register an account, which may dissuade those who prioritize quick and easy access.

9. JOB HERO Cover Letter Templates

JOB HERO provides a multitude of cover letter templates alongside other resources like resume templates, job descriptions, and career advice. It offers industry-specific templates and copious advice, particularly beneficial to job hunters who are unsure about formatting and structuring their letters.

JOB HERO Cover Letter Templates

  • Industry Specific Templates: JOB HERO provides templates relevant to specific industries, which can prove quite useful to job applicants targeting a particular sector.
  • Resourceful: Apart from the templates, JOB HERO provides valuable resources like job descriptions and advice, making it a comprehensive hub for job seekers.
  • Solid Guidance: Each template comes with suggested content, ensuring users do not struggle with what to write in their letters.
  • Visual Appeal: Some users may find the templates’ design a bit basic and lacking the polish offered by other template providers.
  • Account Required: To get full use of JOB HERO’s resources, users have to create an account, a step that can deter those looking for quick access to templates.

10. WPS Cover Letter Templates

WPS Office provides a selection of functional and attractive cover letter templates through its platform. Tailored for use with their own WPS office software, the service offers easy-to-edit templates alongside comprehensive tutorials for users who are new to the platform.

WPS Cover Letter Templates

  • Convenient: WPS templates can be directly edited within the WPS Office software, providing a seamless experience for those already familiar with the program.
  • Tutorials: Detailed tutorials guide users on leveraging the templates efficiently and creating compelling cover letters.
  • Design Variety: WPS provides a diverse range of designs, catering to different tastes and job application requirements.
  • Software Specific: These templates are tailored for WPS Office, making them less convenient for users who primarily use other software like Microsoft Word.
  • Registration: To access the templates and tutorials, one has to register for a WPS Office account, a potential hassle for those seeking simple, instant access.

11. GeckoandFly Cover Letter Templates For Microsoft Word Docx And Google Docs

GeckoandFly provides a selection of cover letter templates that are tailored for compatibility with both Microsoft Word and Google Docs. This site prides itself in offering simple yet elegant designs that users can easily modify to suit their specific job application needs.

GeckoandFly Cover Letter Templates For Microsoft Word Docx And Google Docs

  • Compatibility: One of the major advantages of using GeckoandFly is that its templates are designed for both Microsoft Word and Google Docs, accommodating a wider audience.
  • Elegance: GeckoandFly templates favour a sleek and professional look that can potentially impress potential employers.
  • Free to Use: All the templates on GeckoandFly are available for free download, making it a cost-effective solution for job seekers.
  • Limited Collection: Compared to other platforms, GeckoandFly offers a relatively smaller collection of templates which may limit the user’s choice.
  • Lack of Additional Resources: While the site does well in offering decent templates, it falls short in providing additional resources such as career guides or writing tips. This might deter users who prefer a more comprehensive service.

12. Distinctive Career Services RESUME COVER LETTER TEMPLATES

Distinctive Career Services offers a range of cover letter templates that are designed to complement their range of specialized resume templates. The emphasis of this site is on creating consistent, professional looking documents that help job seekers stand out in the competitive job market.


  • Consistency: The templates provided by Distinctive Career Services help job seekers maintain a consistent and professional look across their application documents.
  • Unique Designs: Unlike generic templates, their cover letter designs are unique and eye-catching, helping users to make a strong initial impression.
  • Customizable: The templates are customizable to ensure they meet individual needs and preferences.
  • Cost: Access to the uniquely designed templates and the full range of services requires a purchase. This can be a barrier for job seekers operating on a tight budget.
  • Limited Resources: This site focuses heavily on providing unique templates and lacks additional resources such as job seeking advice or content guidance that other platforms provide.

13. Summary

13.1 overall comparison table, 13.2 recommended template site based on various needs.

For Job Seekers on a Budget: Resource sites like ResumeLab and Career Reload offer a myriad of free templates with decent functionality and design.

For Users Seeking Comprehensive Guidance: Platforms like ResumeGenius and MyPerfectResume offer extensive resources from template manipulation to writing tips, providing a holistic service beyond just templates.

For Users Prioritizing a Unique Design: Users looking to stand out with unique designs might find Distinctive Career Services and Template.Net favorable for their distinctive and professional-looking templates.

14. Conclusion

14.1 final thoughts and takeaways for choosing a word cover letter template site.

In the present age of online job applications, using a professionally designed cover letter template can significantly increase your chances of getting noticed by potential employers. The plethora of Word Cover Letter Template Sites have made it easier than ever to create impressive cover letters that highlight your skills and qualifications. However, the sheer number of these platforms may make it confusing to select the most suitable one.

Word Cover Letter Template Site Conclusion

The choice, in the end, will largely depend on your specific needs and preferences. If you are on a budget, you can opt for sites that provide free templates such as ResumeLab and Career Reload. If you need extensive guidance in crafting your cover letter, platforms like ResumeGenius and MyPerfectResume offer an array of resources including writing tips. For unique and distinctive designs, Distinctive Career Services and Template.Net can be worthwhile options.

Ultimately, remember that while a well-designed cover letter can increase your chances of landing an interview, the content is equally important. Spend time tailoring your cover letter to each job application and highlight how your skills and experiences make you an ideal candidate for the role.

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Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful RAR repair tool .

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Application for Closing Bank Account: Format and Samples Letter

Closing a bank account may seem like a daunting task, but with the right approach, it can be a straightforward process. In this blog, we’ll explore the essential steps and provide a sample letter template to guide you through writing a formal letter for closing your bank account. Whether you’re switching banks or simplifying your finances, we’ve got you covered with practical tips and a clear, concise letter format to help you navigate the account closure process with ease.

Table of Content

Application for Closing Bank Account

Steps to write a letter to close a bank account, standard format of an account closing letter, guidelines to follow before closing your bank account, bank account closing letter format.

  • [Your Name]
  • [Your Address]
  • [City, State, Zip Code]
  • [Your Email Address]
  • [Your Phone Number]
  • [Bank Name]
  • [Bank Address]

Subject: Request for Account Closure

Dear [Bank Name] Manager,

I, [Your Name], hold a Savings Account with your bank. Due to some personal circumstances, I am unable to maintain the account and would like to close it.

Please find the account passbook enclosed with this letter. I kindly request you to initiate the account closure process at the earliest convenience.

Thank you for your assistance in this matter.

  • Enquiry Letter : Format and Example

Writing a letter to close a bank account is a straightforward process. Here are the steps you can follow:

  • Address the Letter: Begin by addressing the bank manager or appropriate authority with the correct salutation, such as “Dear [Bank Name] Manager.”
  • State Your Intent: Clearly state your intention to close your bank account due to personal reasons. Mention the type of account you hold (e.g., savings account) for clarity.
  • Provide Necessary Details: Include essential account information, such as your account number, to ensure accurate identification of the account to be closed.
  • Request Action: Politely request the bank to initiate the account closure process. If applicable, mention any accompanying documents, like an enclosed passbook, to facilitate the process.
  • Express Gratitude: Conclude the letter by thanking the bank for their services and cooperation. Provide your contact information for any further communication or clarification.
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[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Bank Name] [Bank Address] [City, State, Zip Code]

I am writing to formally request the closure of my [Type of Account] account with your institution. The details of my account are as follows:

Account Holder Name: [Your Name] Account Number: [Your Account Number]

I kindly request that you proceed with the necessary steps to close this account and provide confirmation of closure at your earliest convenience.

Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me at the above-mentioned contact details.

Sincerely, [Your Name]

Before closing your bank account, consider the following guidelines:

  • Review Account Activity: Check for any pending transactions, outstanding checks, or automatic payments linked to your account. Ensure that all transactions are completed and there are no pending balances.
  • Update Direct Deposits and Automatic Payments: Notify any companies or institutions that deposit funds directly into your account or make automatic withdrawals. Provide them with your new account information if necessary.
  • Transfer Funds: Transfer any remaining funds from your current account to your new account or withdraw cash if needed. Ensure that your account balance is sufficient to cover any outstanding checks or payments.
  • Cancel Automatic Transfers: Cancel any recurring transfers between your accounts to avoid unexpected transactions after closure.
  • Return Bank Items: Return unused checks, debit cards, and any other bank-related items to the bank.
  • Check for Fees: Review your bank’s account closure policies and check for any associated fees or penalties for closing your account.
  • Notify the Bank: Contact your bank to inform them of your intention to close your account. Follow their procedures for account closure, which may include submitting a written request or visiting a branch in person.
  • Obtain Confirmation: Request written confirmation of the account closure from the bank for your records.
  • Update Contact Information: Provide your new contact information to the bank to ensure that you receive any final statements or correspondence.
  • Monitor Account Activity: Continue to monitor your account for any final transactions or fees that may occur after closure. Keep records of the closure process for future reference.

Sample 1 – Current Account Closing Letter:

Subject: Closure of Current Account (Account Number: [Your Account Number])

I am writing to request the closure of my current account (Account Number: [Your Account Number]) with your bank. Due to personal reasons, I have decided to consolidate my banking activities and close this account.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter.

Sample 2 – Letter to Bank Manager for Closing Account:

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Dear [Bank Manager’s Name],

I am writing to formally request the closure of my savings account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal circumstances, I have decided to terminate my banking relationship with your institution.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please advise me of any outstanding balances or procedures required to complete the closure process.

Thank you for your cooperation in this matter.

Sample 3 – Request Letter for Bank Account Closure:

Subject: Request for Bank Account Closure

Dear Sir/Madam,

I am writing to formally request the closure of my bank account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal reasons, I have decided to discontinue my banking services with your institution.

I kindly request you to initiate the necessary steps to close the account and provide written confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

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FAQs on letter for closing bank account

How do i write a letter to close my bank account.

To write a letter, start with a formal salutation, state your intention clearly, provide your account details, and request closure and confirmation.

How do I close my bank account?

You can close your bank account by visiting the bank in person, submitting a written request, or sometimes through online banking platforms, following the bank’s specific procedures.

What is the right wording for closing a bank account?

The right wording includes a polite request for closure, clear identification of your account, and a request for confirmation of closure, ensuring clarity and formality.

How do I write a letter to terminate an account?

Write a formal letter addressing the bank manager, state your intention to terminate the account, provide necessary account details, and request closure and confirmation.

Sample letter to close current bank account and transfer funds?

“Dear [Bank Manager], I am writing to request the closure of my current account [Account Number] and transfer the remaining funds to [New Account Details]. Please confirm the closure at your earliest convenience.”

How do I write a letter to close my SBI bank account?

Start with a formal salutation, state your intention clearly, provide your SBI account details, and request closure and confirmation in a polite and professional manner.

How to write a bank account closure letter to the customer?

Address the customer formally, state that their account will be closed per their request, provide any necessary instructions or information, and thank them for their patronage in a courteous manner.

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Candidate Rejection Email Templates


Table of Contents

How to write a rejection letter, different types of candidate rejection emails, why employers find rejection letter templates beneficial, tips for writing rejection emails, frequently asked questions.

When writing a candidate rejection email, it’s important to empathize with the applicant. Recognizing their time and effort in their job search demonstrates respect and appreciation for the applicant, even if they weren’t selected for the role.

Research has shown that personal and informal rejection letters can enhance applicants’ perceptions of fairness and encourage them to apply again later. So, use the applicant’s name instead of a generic greeting and a friendly and conversational tone to convey your message clearly and respectfully.

Remember that rejection letters reflect not only on the applicants but also your company’s brand and values. Writing with sincerity and clarity can help maintain a favorable view of your organization.

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The style and substance of your rejection letter can change based on the context. Here are some common types of rejection letters you might need to write:

  • Rejection after initial application: It is a brief but friendly notification. 
  • Rejection after the first interview: This letter addresses those no longer under consideration after the initial meeting.
  • Rejection after the final interview: This is specifically for candidates who have completed multiple rounds of interviews and skills tests but were not hired.
  • Rejection after an informal introduction: This is for job seekers who expressed interest in the company, but there aren’t any suitable open roles.
  • Rejection for an internal candidate: This letter is for current employees who applied for another position in the company.

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Unfortunately, many job applicants experience long wait times for rejection letters or experience ghosting by potential employers . A rejection letter template can help send responses more quickly. Even better, you won’t have to write rejection letters from scratch each time, keeping your tone of voice consistent.

Consider incorporating these tips into your rejection letter writing process. These best practices also apply to termination letters or communications regarding layoffs.

  • Check the applicant’s name and any other details for the letter
  • Put the company’s and position’s names in the subject line
  • Read your rejection letter out loud to smooth your writing
  • State your decision for the rejection early on

Here are five rejection letter templates for common scenarios. You can customize these letters even more to meet your specific needs.

1. Rejection After Initial Application

At this stage, rejection letters can be concise and straightforward without feedback.

Dear [Applicant’s name],

Thank you for applying to [Position] at [Company]. After thorough consideration, we have decided not to proceed with your application.

We sincerely appreciate the time and effort you took to apply to this role and learn about our company. Due to the large volume of applications we received, we cannot provide feedback at this stage. We wish you the best of luck in your job search and encourage you to apply for future roles at [Company].

2. Rejection After Initial Interview

At this point, applicants are likely considering multiple roles with different organizations. Sending the rejection email after an interview quickly gives them time to refocus their job search.

Thank you so much for interviewing for [Position] at [Company]. I enjoyed meeting you and learning more about your experience. Unfortunately, we have decided not to proceed to the next round of interviews.

This decision was tough, as we interviewed many excellent candidates for the role. We were impressed with your [skills/positive qualities], but are looking for someone with more experience in [skills].

We will keep your resume on file for future opportunities that might fit your skills well. We very much appreciate the time and effort you spent on your application. We wish you all the best in your job search!

Best wishes,

3. Rejection After Final Interview

A more familiar tone may be appropriate here since you’ve had multiple conversations with the candidate. Providing more detailed feedback will likely be appreciated as well.

Hi [Applicant’s name],

Thank you so much for all the time and effort you’ve spent interviewing at [Company]. We’ve enjoyed getting to know you and have been very impressed with your work. However, we ultimately decided to go with another applicant for this role.

At this point, our team needed someone with more [skills/experience/etc.]. However, we were very impressed with your [accomplishments] and [skills].

Although we won’t be moving forward now, we would love to keep in touch with you. Can I reach back out if any new positions open up?

Thanks again, and best wishes,

4. Rejection After Informal Introduction

Sometimes, candidates will reach out with interest even when a job is unavailable. In this case, you can use a light and friendly tone to inform them where to look for future openings, like your career page.

Thanks for reaching out.

Unfortunately, we don’t have any openings that align with your skill set. However, we appreciate you taking the time to get in touch and highly encourage you to apply for future roles at [company career page].

5. Rejection of an Internal Candidate

Writing a rejection email to an internal candidate needs a delicate touch. It’s often better to have a face-to-face chat where you can offer feedback directly. By highlighting the value they bring to the team, you’ll help them feel valued despite the rejection.

Thank you for taking the time to apply for [Position]. I appreciate the time you put into the application and the incredible work you’ve done for [Company]. Our search for this position was very competitive, and we are moving forward with another applicant.

I’d love to have a face-to-face meeting to discuss this further. You have a bright future here at  [Company], and I support you on your path forward—look out for an invite.

Consider a well-crafted candidate rejection email as part of your employer branding; it should reflect your company’s culture. Although a candidate is not a good fit now, they might be at some point, and you don’t want to discourage potentially great talent from applying in the future.

Employers do not have to send rejection emails to applicants in most cases. The only exception is federal government agencies. However, even if you are not legally required to send a rejection letter, doing so shows consideration for your applicants and reflects your brand well. Remember, job seekers share their interviewing experiences on sites like Glassdoors.

Many employers skip sending rejection letters due to the time and cost involved. Imagine a job opening attracting hundreds of resumes. If a company decides to respond to all but the one successful candidate, that’s a lot of emails to send. This process isn’t just time-consuming; it can also be costly regarding resources.

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Sarah Foley, a Chicago-based freelance content writer and marketer, boasts a rich portfolio spanning back to 2015. Over the years, she has meticulously crafted hundreds of blogs, web copy, and ebooks that delve into diverse subjects, including business, technology, HR, and more.

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  14. How To Create a Cover Letter Template in Word

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  17. Free Cover Letter Generator: Build a Cover Letter Online

    Here's what you get with our free cover letter generator: 1. Cover letter templates perfect for all kinds of jobs. You'll get a chance to pick the layout from a wide selection of cover letter templates free to customize whichever way you want. Go for what stands out instead of saying yes to the mediocre. 2.

  18. Job Application Letter Template in Word

    Then look no further and download one of our high-quality job application letter templates for free in MS Word. Get to write application letters that are effective and formal, and can highlight your skill, experience, and qualification for immediate employment. Our templates are 100% customizable in any version of Microsoft Word.

  19. Job Application Letter Template [Word]

    A job application letter is a written document sent along with a resume to provide additional information on your skills and experiences. It is intended to highlight your most relevant knowledge and capabilities for the job you're applying for. Job Application Letter Template (Word) Download. By clicking Download, you agree to Zippia's ...

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    Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you've picked your template, you can customize your paper ...

  21. Professional Cover Letter Templates: Free for Word and G Docs

    Cover Letter Builder. Use our software and create a cover letter with a premade template. Let the Genius cover letter generator help you make your cover letter in minutes. Need a stylish, formal cover letter? Download one of our 40+ professional cover letter templates for free in either Word or Google Docs.

  22. Free and Premium Microsoft Word Resume Templates for 2024

    Create your resume. Once you've picked a Word resume template, click it. You should see this screen. Click "Create" to continue. Fill out your resume. Add your information to the Word resume template. Save your resume. Hit Ctrl+S (or Command+S on a Mac) to save your document. If you need to save your resume in a file format other than ...

  23. Cover Letter Samples and Templates

    A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.

  24. 11 Best Word Cover Letter Template Sites (2024) [FREE]

    4.1 Pros. High Quality Templates: ResumeLab's templates are professionally designed, which likely creates a lasting impression on potential employers. Free to Use: All the cover letter templates provided by ResumeLab are completely free, making it a cost-effective solution for job hunters. Easy to Customize: The templates are straightforward to modify, with user-friendly design that suits ...

  25. How to Write a Letter of Application (Example & Tips)

    No hard numbers. "I worked in a team and provided customer service to elderly residents". 5. Choose engaging words for your application letter. Your letter of application's length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won't lose interest.

  26. Application for Closing Bank Account: Format and Samples Letter

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  27. Candidate Rejection Email Templates

    Read your rejection letter out loud to smooth your writing; State your decision for the rejection early on; Candidate Rejection Email Templates. Here are five rejection letter templates for common scenarios. You can customize these letters even more to meet your specific needs. 1. Rejection After Initial Application

  28. Best Resume Formats for 2024 [8+ Professional Examples]

    Handwriting your resume comes across as unprofessional and makes your resume hard to read. You can easily make a resume in Word, and even if you don't have access to an online resume builder or a Microsoft Word subscription, there are plenty of free options (like Google Docs or Pages) for putting together a resume.