sending assignment to hr email

Interview Assignment Email Template

Use this email template to send an assignment to your candidates during the hiring process. For some positions, a written assignment or test will help you evaluate your candidates’ skills through a real work project.

Set candidates up for success by letting them know about your assignment process ahead of time.

Here’s what to include:

Make the deadline clear upfront
Mention the exact timeframe for the assignment
Provide contact information for any additional clarity needed
Include a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do.

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps (template to follow).

Email template for sending an interview assignment or test project: Template #1 - Briefing the assignment

Subject Line: Assignment for the [ Job_title ] position

Hi [ Candidate_Name },

I’ve attached the assignment we discussed during our last chat, along with instructions to help you complete it.

Please don’t feel pressured to provide the “perfect answer”. The goal of this assignment is to help us better understand your skills and give us an idea of how you approach tasks relevant to the [ Job_Title ] role. It would be great if you could send this over to us [ within X time frame or by Y date ].

Please do not hesitate to get in touch if you have any questions.

Best of luck!

[ Your name ]

[ Signature ]

Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment

Hi [ Candidate_Name ] / Dear [ Candidate_Name ],

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

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Assignment email to candidates

Content Team
April 1, 2024

How to send assignment email to candidates?

Template for assignment email to candidates, template for an email notifying candidates about the received assignment.

Applicant Tracking, Recruitment Marketing, Sourcing and Talent CRM software are powerful alone, but unstoppable when used together!

Assignment email to candidate template is for you to use if taking assignments is part of your hiring process. Some positions require some specific skills, particularly technical roles. Testing those skills with appropriate assignments and evaluation tests is necessary for finding the best candidates and hiring the best employees.

Informing candidates about all the specifics of the test or assignment increases the chances of good performance, and it also enhances a better candidate experience. Make sure to have a very clear subject line that also includes the time frame and deadline for taking the assignment.

In addition, make sure that the link to the assignment, an attachment or any other form of the test is included in the email. Give a few instructions on how to take the test, and make it clear about what is expected from them to do.

After you have received their assignment, make sure that you send a short thank you email just so that they know that you have received it. You can also tell them about what to expect next.

Email subject line: Assignment for the {Job_title} position

Dear {Candidate_Name}

Thank you again for applying for {Job_title} position. As a part of our selection process, we send assignments to selected candidates, and you are one of them!

In the attachment, you will find the assignment itself as well as detailed instructions about how to complete the assignment. Please make sure to read all the instructions as they will help you complete the assignment more successfully.

In this assignment, there are no right or wrong answers. The assignment mostly consists of situations relevant to {Job_title} position, and we want to evaluate your skills and behavior when facing situations like that.

The due date to return the assignment is {X date}.

If you have any other questions about the assignment, please don’t hesitate to ask!

Good luck with the assignment, and I am looking forward to reading your answers,

{Your name}

{Signature}

Dear {Candidate_Name},

Thank you for completing and sending over the assignment. Our {department name} team will review and evaluate your answers. After that, we will get back to you with detailed feedback and any further information we may have.

Enjoy the rest of your day, and please don’t hesitate to ask any questions you may have!

Need more HR and recruiting templates like this assignment email to candidates? Check templates for Human Resources and templates for Recruiters .

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