how to record presentation in ms teams

How to record a Microsoft Teams meeting: 5 easy ways

What type of content do you primarily create?

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization. 

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting. 

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants. 

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then: 

• In Windows, click Start, then Microsoft Teams
• On Mac, go to the Applications folder and click Microsoft Teams
• On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session. 

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel. 

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session. 

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location. 

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting. 

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen. 

Step 3. Inform participants    

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.  

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits. 

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM. 

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed. 

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature. 

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

Related articles

Featured articles:

How and why to add a game show segment to your podcast

Get ideas and tips for a successful game show segment to freshen up your content and engage your audience.

5 ways to boost audience retention on YouTube from real creators

Learn how MrBeast and other high-performing creators boost audience retention on YouTube with 5 tricks to keep viewers watching.

Product Updates

Descript Season 6: Meet Underlord

Descript's new AI editing assistant. With powerful AI tools at every step of your workflow, Underlord does all the tedious and boring work, and leaves all the creative work to you.

For Business

How to video record yourself presenting a PowerPoint

Learn how to video record yourself presenting a PowerPoint with tips, tools, and techniques for a polished presentation.

How to make a horizontal video vertical to repurpose your best content

Learn three ways you can make a horizontal video vertical. Convert your content for better engagement.

The 9 best green screen software tools for video creators

Want to change up your background? Discover the best green screen software for seamless video editing.

Articles you might find interesting

How to enhance video quality using these expert tips

We’ll show you what you can do to improve your videos using expert tips and the best video enhancer tools available on the market today.

New in Descript: Custom branding on published pages and embeds

With today’s Descript update we’ve added custom branding to publishing, so you can add name and logo to your published pages and embedded videos (Pro and Enterprise accounts only). Plus you can now pause screen recordings in macOS, in case you need to take a break, answer the doorbell, or shush the dogs playing poker in your living room.

The 8 best audio recording software picks for any device and budget

Want to record exceptional audio for your next project? Here are 8 of the best audio recording software picks in 2024.

Rough cuts: finding your story

Here we’ll delve a little more into rough cut techniques, in hopes of helping you focus your efforts so you can get a first cut faster.

Descript is Now SOC 2 Type I Compliant

Since Descript was founded, we’ve treated the security, confidentiality, and privacy of our users’ data with the utmost care. We know that the data our users share with us ranges from the personal to the proprietary, and we take our responsibility to protect that data very seriously.

What camera do YouTubers use? 4 successful channels and their 10 camera setups

We’ve got the details on 10 video cameras that will help you create content and grow your YouTube presence just like YouTube stars Emma Chamberlain, MrBeast, Liza Koshy and Marques Brownlee from MKBHD.

Join millions of creators who already have a head start.

Get free recording and editing tips, and resources delivered to your inbox.

Related articles:

Share this article

Notifications

Subscribe to Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.

Email Address

How to record a meeting on Microsoft Teams

Microsoft Teams allows you to record the meetings you have in the platform either to review it later or to share it with someone else who couldn’t attend.

In this article you will learn how to record a meeting on Microsoft Teams in 2 simple steps and how to manage and share the recordings with other members of the organization.

• Once in a meeting click on the … dots on the meting bar to open the more options menu
• On the menu click on Start recording

Once the recoding starts you and all the other participants will see a message at the top of the window informing that the meeting is being recorded and red dot is also added to the meeting bar.

How to manage meeting video record

Starting a recording is fairly easy but accessing the video and sharing it is tricky as all meeting recordings are automatically saved on Microsoft Stream, the intelligent Microsoft video platform.

To access the meeting recordings you can use Microsoft Teams or Microsoft Stream and each one will serve different purposes.

On Microsoft Teams the recording becomes available for all the participants on the meeting context as the image below illustrates.

To view the video you just need to click on the card which will open a popup with the video player, however this will only work for users that belong to the organization.

If you noticed the image has the context menu open, from it you can share the video with everyone in your organization, get a link for it or open it on Microsoft Stream.

If your meeting has included guest users they will be able to see that the recording is available but unfortunately they will not be able to play the video. This happens because Microsoft Stream does not support external users to the organization.

To share the video with the guests you need to first download it from Stream and then send it to users. To download a video do the following:

• Open Microsoft Stream – https://web.microsoftstream.com/
• On the menu click on My Content and then Meetings
• Look for the video you want to download and click on the …
• Click on Download and you will get the mp4 video file

With the recording feature you don’t need to do meeting briefings to the colleges that were not able to attend, they will be able to watch it like if they were there whenever they have time to do it.

Share this:

• Click to share on Twitter (Opens in new window)
• Click to share on LinkedIn (Opens in new window)
• Click to share on Facebook (Opens in new window)
• Click to share on Reddit (Opens in new window)

82 Responses to “How to record a meeting on Microsoft Teams”

April 2, 2020

Your articles are great. Keep them up, please. Question – If guests cannot access Stream for viewing, how do you recommend we share the video. I have no budget for purchasing storage that supports Streaming. The file size is often too large for email attachment.

Hi Hermine,

Thanks for your kind words. To share a video with a guest user I recommend you to do the following.

• Download the mp4 video from Microsoft Stream
• Go to the team where you have the guest users
• Upload the file to the document library of the team

This way the guest users will be able to get access to the video and you don’t have to purchase extra storage or licenses.

Hope this helps, have a nice day 🙂

April 8, 2020

Once you have downloaded the mp4, can this be shared in other ways e.g. email, save to a thumb drive?

Hi Trevor, yes it can. By email it probably not work because the video files are usually very big.

April 24, 2020

Hi João, Thanks for the above article. I had a situation where after the recording there was a message “recording failed to upload” and I cannot open the file. Is there something that I failed to do? Your help is greatly appreciated.

April 28, 2020

Recordings on Microsoft Teams are stored on Microsoft Stream, I’m not sure what might have been the cause for the error message but if you go to Stream you may find the original video under recordings. This article explain how to download the video Download video

Hope it helps 🙂

May 29, 2020

Question – when I did a recording with three people one of us is in a larger frame than the other two people. How does Teams determine who the gets the larger frame spot? The sizing stays consistent during the whole video. Is it dictated by who joined the meeting first? Is there any way to manipulate it?

It might be different for each person in the call. It use to be the last person who spoke but now with the 3×3 layout I don’t know if it has changed.

June 16, 2020

I am a student with an id given by my school. Our teachers record the class which eventually gets posted in meeting chat so for how many days can we access the recording?

June 19, 2020

The recording will be available to you until someone deletes it from Microsoft Stream.

Have a nice day 😉

So we will have access to it until the teacher removes it. But whenever I try to watch the recording the screen always comes blank all the screen sharing is not recorded. Can you tell me why is this happening?

Have you tried to download the video to see if the same thing happens? If you are not able to download the video, go to Microsoft Stream and play it from there. The video should be available under meetings.

To access Microsoft Stream you can use this url, https://web.microsoftstream.com/ and then authenticate with your scholl account.

If the issue persists most likely there was an issue with the recording.

Hello Joao, can guest record meetings in Teams? I organized the meeting and when I clicked on the record meeting tab, yet it couldn’t be recorded.

Hi Joanessa,

Guests or federated users can’t record meetings or calls.

Have a nice day 🙂

June 20, 2020

Hello Joao,

I need to use Teams for a webinar but unable to do it as I don’t find the create webinar option.

I tried to follow the steps available ol but nothing worked..

Can I schedule a a normal Teams call and share the link to students if yes how many are allowed in one call??

How can I record the session as I don’t find the recording option anywhere?

Hi Vinai, you can do it by scheduling a metting on Teams, the option is available in the calendar in the vertical menu. Mettings can host up to 250 attendees and once on the meeting you will have the option to record it. Hope this helps

June 21, 2020

Hi Joao, I’d like to organize and record Teams meeting with 10 people, my question is may I record their screen too? I mean, can I only see their faces (screen record) or I can have access to their PC screen’s content also? Or do I need that each person activate the function of screen sharing from their PC to do so? Thank you very much.

In order to record others screens you must make them presenters in the meeting. Once they are presenters they will be able to share their screens (the user must start the screen sharing), but notice that only one screen can be shared at a time. Everything shared during the meeting will be captured into the recording.

Hope this helps, have a nice day

June 22, 2020

Someone else(a student) has made me an attendee so is there a way to remove being an attendee?

Or make that student an attendee as well?

June 24, 2020

Your explanations are spot on and easy to follow- thank-you for that! My questions is: can we record in teams without starting a meeting? I have a bunch of training videos i need to make and it would be easy enough to be able to do so in teams if that is available, but i don’t see the record button unless i am in a meeting.

Hi Michele,

You will need to do it from a meeting that is the only place where the record option is available, however since last month you can do the recording from Microsoft Stream and then download it and share it on Teams. The only down side is that each video can only have 15 minutes.

July 2, 2020

Hi! If I start a meeting, then after 5 minutes, start recording, will it only capture the recording from that point, or the whole meeting content?

Many thanks!

The recording will only start when you press the record button, everything prior to it will not be captured. Same thing when you stop the recording, after stopping it the meeting can continue without being recorded.

July 3, 2020

I am desperately trying to work out how to record – I don’t have that option on the ‘…’ button? Help anyone? Please!

July 23, 2020

September 6, 2020

Is the recording function included in the Business Basic plan?

September 23, 2020

Metting recording is available for the following plans Office 365 Enterprise E1, E3, or E5. To know more about meeting recording licenses please check the following article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360

July 8, 2020

Hello, I have Microsoft Teams downloaded on my home laptop. I started a call with a friend and clicked on the three dots option but there no ‘record’ option listed.

I also tried to ‘schedule a meeting’ from the side calendar option but it only allows me to select a title and time.

I also tried to do a ‘meet now’ and it didn’t work either.

Do you know what could be preventing me from doing it?

July 18, 2020

Hi Joao! I upgraded my microsoft package to be able to access the recording option, however it is still not showing up!

I’ve uninstalled and logged out multiple times but still not showing. Unsure what else to do!

Any help would be appreciated

Hi João! I have a problem with recording. It did not started when I click “Start recording”, or it stoped in a while without any notification. I continued the meeting assuming that recording was going on. When we finished the meeting, we saw that recording is only tiny part of it. During meeting, we only realize that recording sign is not a red dot but a white dot, with notification sentence like “recording is pending” or something. What is the fault? Thanks.

Most likely was a service fault, recordings on Microsoft Teams are made in the cloud. Is not common to have issues with it but sometimes it happens. 🙁

July 24, 2020

We use Teams for meetings with the team and broadcast messages from management. We record those messages, but everytime we play them back , the recording shows a mosaic of all the participants instead of just showing the person speaking. This is not ideal as the playback doesnt covey the same message as when originally recorded (that is with the person speaking viewed in the whole screen) Is there any way to record a meeting with multiple participants (all mutted off) so the playback shows only the person talking, as when it was recorded, intead of showing the mosaic of participants?

Unfortunately that is how it works it will not take in consideration if you pin the video of a person or not. A workaround for this problem would be opening the camera app on the computer and then share the screen with the camera app to the audience, not optimal but this way the screen will be always recorded in full screen and the tiles will be at the bottom of the screen. Another way of doing it is pre-recording it with stream and them during the call you will share your screen and the computer audio with all the attendees, you can even record it if you want to capture the reactions in the little camera squares under the video.

Let me know if this works for you or if you find any other workaround for the problem, I’m thinking about writing an article about this limitation.

I own a Teams account that is part of a bigger corporation. I wonder why it is not possible for me to Record a Meeting (the button is disabled) and how I could enable it for future meetings. My final goal is to record a meeting with captions, so that I can save the transcript after the meeting.

Thanks!! Pia

To get access to it you need to ask the administrator to change the policy for you.

August 5, 2020

I am an executive assistant that is involved in meetings that I am sometimes not a organizer of the meeting and need to record for meeting notes. How can I record without being the organizer of the meeting.

August 17, 2020

Hello Noemi,

In order to be able to record a meeting that you have not organized there are 2 things you need to guarantee:

• Make sure the meeting organizer belongs to the same organization
• Make sure you are a presenter in the meeting

The option to record a meeting is only available to presenters, you can ask to the organizer or other presenters to make you a present during the meeting.

Hope this helps.

August 6, 2020

is it possible to record in ms teams on mac? I think am missing something, the record feature is not there!!

Yes it’s possible to record a meeting on mac. If you don’t have the option most likely the recording was disabled by the administrator. Here is the documentation that explains it – https://docs.microsoft.com/en-us/microsoftteams/cloud-recording#:~:text=You%20can%20use%20the%20Microsoft,Manage%20meeting%20policies%20in%20Teams .

Is there a way to record a Teams meeting using the views of the person recording the content? For example an external user is presenting a powerpoint presentation to the group and I have pinned that content to the main screen as well as another person speaking to it. Only 2 people on the main screen, the rest are along the bottom. However when the meeting is recorded and sent to Stream it records in a 4 box way. Need this fixed ASAP!

Thanks for your advice.

Unfortunately there is not, the alternative would be to record your screen outside of Teams and then upload it to Stream. Stream now allows you to record your screen it might be a possible solution but you need to be aware of the legal implications it might have and Stream is limited to 15 minutes.

August 8, 2020

I wonder if you can help? I would like to pre-record a Teams meeting (webinar) with a number of colleagues and have a number of slides displayed throughout. Once recorded we would like to ‘broadcast’ the meeting at a later specified date/time. When the pre-recorded meeting plays we would like the wider audience to be able to make comments / questions in the chat and enable the presenters to respond in real time to the chat?

Is this possible?

Many thanks

You can do it using a meeting or a live event all you have to do is record the meeting and then at a later time you play the meeting recording from your computer while sharing the screen with audio.

Hope this helps

August 28, 2020

Thanks for getting back to me, this is helpful.

Can I ask how soon will a recorded meeting will be available? The recording will be 1 hour long.

August 11, 2020

Quick question why is the recording option only available to some users in Team even though everyone is given the same access?

I can record the meeting in a Chat window however not in Teams meeting but my colleagues have the option to record in a Teams meeting!

Also do you know why one gets an error message about video note downloaded on Stream!

Regards Harpal

The meeting record option is only available to presenters, if you are an attendee you will not have this option. Can you provide more information about the stream video error?

Have a nice day

I don’t get the MP4 format as an option when I download from Steam and when I upload to Teams, the file format isn’t accessible to guest users of Teams. The options I get are XSPF, M3U, M3U8 or HTML. Help!

I tried to reproduce your issue but with no luck. Can you please let me know what are the steps you are doing to download the video?

Hi, thanks for your quick response. I tap the three dots for more actions in Microsoft Stream, then click ‘download video’. Whether I choose the save or open options at the next step, I get the same options explained above. I get a pop up about ‘VLC’ being allowed to access my device (which I am allowing) and then it downloads without any problems. I can watch the recording via VLC media player but it seems that this is what denies me the MP4 option as when I go to the ‘media’ tab the option for MP4 isn’t there. Do I need to install a different sort of media player to get MP4 accessibility?

August 26, 2020

If you do not record a teams meeting, is there any way to retrieve it? Also does it automatically tell you that the meeting is being recorded? Could someone record a teams meeting without all of the participants knowing?

The answer is no to all your questions, if you want to know more about the meeting recordings have a look to this article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360

September 1, 2020

I just recorded a meeting of an hour, but the recording cannot be found under ‘My content’. How long does it take for a record to appear and to be available for watching? Or is it possible that it’s been saved to some place else?

The recording should appear in Microsoft Stream immediately even if it’s not yet ready to be viewed.

September 7, 2020

I created an org using the Teams app and as admin I have the record function but how do I enable that for other participates? I want one of the people in the team to be able to host a meeting without me and to record that meeting.

Only users from your organization will be able to start a meeting recording, to know in detail who can and can’t record a meeting in teams check the following article. https://support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24?WT.mc_id=M365-MVP-5003360#bkmk_whocanstartorstoparecording

September 14, 2020

I am a beginner in using the Microsoft team. I have been invited to a webinar on 16 September 2020 at 10am. However, there is some urgent matter need to solve on that timing and I unable to join the webinar. My plan is to record the webinar and watch it later after done the urgent matter. However, I not manage to find the recording option from the … button.

Please advise how can I do in order to record the webinar.

This reply is not in time for your webinar but it might help others with the same question as you. Recordings can not be scheduled ahead of time, recordings will only become available if someone during the meeting explicitly starts it. If the meeting was recorded and was hosted in your tenant you will be able to find it in Teams or in Microsoft Stream.

November 3, 2020

I was wondering if there’s a way to record a meeting and only have the recording made available to the person who started the meeting? At the moment it automatically posts a link in the chat for all participants. Is there a way for it to only be sent to the meeting host?

Many thanks Claire

November 16, 2020

The recording become available to all the users who have access to the video in Stream. You can limit the access to it by downloading the video from Stream and deleting it, this way the link for the recording that is available in the end of a meeting no longer works.

December 4, 2020

I hope you are well.

I have recorded a teams meeting with members of our business but some are considered outside of our business due to being on different tenants. I also need to share the video as its a training to people who were not on the call. I am able to download the MP4 video but how can I save the MP4 file so that I can convert it to a video sharing format that we use (Qumu) so that I can share it with a wider audience, or is it a Privacy issue why it is not possible to share it to people who weren’t in the actual meeting?

Many thanks Natalie

January 21, 2021

Hi Natalie,

The reason behind this limitation is just technical and has to do with the integration of Microsoft Stream and the other applications in the Microsoft 365 ecosystem. Things are changing and soon this limitation will be gone, while it doesn’t happen I suggest you to have a look to the following two articles that explain how you can take advantage of Microsoft Teams new meeting recording features. https://teams.handsontek.net/2020/10/27/enable-meeting-recordings-sharepoint-onedrive/ https://teams.handsontek.net/2020/11/01/keep-track-watched-microsoft-teams-meeting-recordings/

December 15, 2020

First, thanks for providing this amazing tutorial! I definitely learned a lot about Microsoft Teams. Usually, I am using a different tool called Acethinker Free Screen Recorder Online to capture anything on my screen along its sound. But now, I learned a direct way to do it on microsoft teams itself. I will definitely try it!

Thanks for your feedback John 🙂

December 26, 2020

I’m a member of an institution who has a business account. How can I upgrade my students from “guest” to “member”?

Hi Syamsul,

You will need to create an account in the tenant for each one of the students to have them as members, if students are joining teams using their personal emails they will always be guests. Despite joining as guests you can promote them to presenters in a meeting if needed.

January 10, 2021

Is it possible to record multiple meetings that are taking place at the same time. I will not be participating in all of the meetings but have been asked to ensure each one is recorded.

Sure you can record multiple meetings at the same time, you just need to join the meeting and start the recording or ask to one of the presenters to start it.

February 6, 2021

A very useful thread.

Q. may I ask a couple of questions, I hope everyone can relate to? i.e. you join Meeting1 which being recorded and by mistake Meeting1 is left inadvertently open for several hours?

Scenario: Someone arranges Meeting1, its being recorded and I join via desktop set up, video & audio open.

1) if I leave Meeting1 early (which is being recorded) and Meeting1 continues, if someone in Meeting1 goes into chat, I notice the message (bottom right hand corner of Teams) click it and open message, then I seem to end up back in Meeting1 (without actually “joining”) is this correct?

2) if I join Meeting1 (which is being recorded) and Meeting1 continues, if I forget to leave it, then subsequently have two other Teams meetings – does the audio of Meeting 2 get recorded in Meeting1? and if Meeting3 is open but muted (no-one turns up) and meantime I have a private conversation on a mobile, will my conversation be recorded on Meeting1?

3) if meeting3 ends, and I continue to speak on a mobile, will my private conversation be recorded on Meeting1?

The joys of virtual working

May 18, 2021

1 – The chat message will be always available for you and others to use even after leaving the meeting, this means that you will receive all the notifications sent to this chat. 2 – It will depend on the settings for the microphone for each meeting that you joined 3 – No, if you take a call while in a meeting it will not get recorded in Teams becouse the microphone will be in use by another application

Hope this helps 🙂

March 9, 2021

Can I record a meeting for 1 hour and then put it on USB to submit for an assignment?

Yes you can do it but first you must download the meeting from Microsoft Stream, you can find instructions for it here – https://teams.handsontek.net/2020/04/19/share-meeting-recordings-external-users/

March 21, 2021

I am trying to use Teams to record a zoom meeting. If I open up a Teams meeting and begin to record, then go to sharing my screen, I can click on the zoom meeting and record it. But when I play it back, I only see the video with no audible audio. Is there something I can set so that the audio of the zoom meeting captures on my Teams recording too? Thank you

Hi Yolanda,

My suggestion is to turnoff the microphone in the zoom call and use it in the teams meeting this way teams will be able to capture the sound from the speakers from the zoom meeting.

March 29, 2021

I have the following scenario, hope you know a solution around it. I need to record a speaker, it’s just me and the speaker on the Teams call.

The problem is I want to record ONLY the speaker, without showing my face (or icon, if my video is closed) on the bottom corner. I want a full-screen of speaker only!

Do you know a way to do this, please? I played with Teams and can’t find a way to do that…

I’m not aware of any solution to do that using Microsoft Teams meetings you will always get the speaker the content and the members. As an alternative you can ask your speaker to record him self using Microsoft Stream, this way the application will only record the content and the speaker. You can find more information about it here – https://docs.microsoft.com/en-us/stream/portal-create-screen-recording

April 15, 2021

If I am the meeting organizer but someone else will be presenting a PPT. Am I able to record the meeting and what they are presenting on their screen?

In order to record the meeting you must have a presenter role, the content recorded will be always the one being shared. In other words if a user is sharing a PowerPoint that is the only thing captured by the recording.

Leave a Reply

Name (required)

Mail (will not be published) (required)

Notify me of follow-up comments by email.

Notify me of new posts by email.

• Previous post

I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

Found my content useful?

This browser is no longer supported.

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.

Manage Teams recording policies for meetings and events

• 7 contributors
• Applies to: Microsoft Teams

APPLIES TO: ✔️Meetings ✔️Webinars ✔️Town halls

In Microsoft Teams, your users can record their Teams meetings, webinars, and town halls to capture audio, video, and screen sharing activity. This type of recording is called convenience recording . The recording happens in Microsoft 365 and is saved to OneDrive or SharePoint, which must be enabled for the user. For details on OneDrive and SharePoint recording storage, see Use OneDrive and SharePoint for meeting recordings .

To learn about recording for live events, see Live event recording policies in Teams .

When a meeting is recorded:

• It gets uploaded to the meeting organizer's OneDrive (private meetings) or SharePoint (channel meetings). To learn more about recordings in OneDrive and SharePoint, see Teams meeting recording storage and permissions in OneDrive and SharePoint .
• People invited to the meeting have permissions to view the recording (guests and external attendees can view the recording only if the recording is explicitly shared with them).
• Microsoft Purview compliance, OneDrive file storage, and access permissions apply to the meeting recording files the same as with other files.
• It's linked in the chat for the meeting.
• It's displayed in the Recordings and Transcripts tab for the meeting in Teams calendar.
• It's added to various file lists across Microsoft 365: Shared with me, office.com, Recommended, Recent, etc.
• Microsoft 365 Search indexes it

Town halls and webinars follow the same process for recording. However, there are a few key differences:

• In town halls, attendees can't access the recording through the chat.
• Webinars and town halls use video on demand (VOD) to publish recordings. To learn more about VOD, see Manage VOD publishing for webinars and town halls .

There's an option for recordings to have automatic transcription, so users can play back meeting recordings with closed captions and review important discussion items in the transcript. For more information about transcription and captions, see Configure transcription and captions for Teams meetings .

As an admin, you can manage the following recording policies:

Allow or prevent users from recording meetings

Require participant agreement for recording and transcription, block or allow download of channel meeting recordings, recording expiration, set a custom privacy policy url, meeting recording diagnostic tools, external participants.

External participants can't record meetings except when it's a Teams third party compliance recording . If an external Teams user that's enabled for compliance recording joins a meeting or call hosted by your organization, the other organization records that meeting or call for compliance purposes, regardless of the Meeting recording setting in your organization. Organizers, co-organizers, and presenters in that meeting are notified and can remove the external participant from the meeting if they don't want the other org to capture recordings.

You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether users' meetings can be recorded. Both the meeting organizer and the recording initiator need to have recording permissions to record the meeting. Meeting organizers with a Teams Premium license can use their meeting options to control who can record and transcribe.

Many users use meetings and calls interchangeably depending on their needs. We recommend that you check your call recording policy settings as well. If the settings are different for meetings and calls, it might cause confusion for your users.

• Meeting policy
• Calling policy

To allow or prevent meeting recordings:

• In the Microsoft Teams admin center , expand Meetings .
• Select Meeting policies .
• Select the policy that you want to edit.
• Turn Meeting recording On or Off.
• Select Save .

With PowerShell, you configure the -AllowCloudRecording parameter in Set-CsTeamsMeetingPolicy .

To allow or prevent call recordings:

• In the Microsoft Teams admin center , expand Voice .
• Select Calling policies .
• Turn Cloud recording for calling On or Off.

With PowerShell, you configure the -AllowCloudRecordingForCalls parameter in Set-CsTeamsCallingPolicy .

For more information on call recording, see Configure call recording, transcription, and captions in Teams .

You can use the Teams admin center or PowerShell to manage whether meetings created by organizers with this assigned policy can require participants to provide explicit consent to be recorded and transcribed.

When the explicit consent policy is enabled, once a user either starts the meeting recording, transcription, or both, all participants are muted, with their cameras and content-share off. When a participant decides to unmute, turn on their camera, or share content, they’re prompted to respond 'Yes' or 'No' to consent to be included in the meeting recording and transcription. If an attendee responds 'No' to the prompt, they have a view-only meeting experience. View-only attendees can't start recording or transcription for any meetings that require explicit consent.

The consent choice for each attendee is included in the attendance report. Attendees not in the attendance report—due to the admin policy or opting out— are required to provide consent. When the attendance report is disabled or attendees aren't in the attendance report, organizers and co-organizers don't see consent data, but as an admin, you can still see consent data in the audit logs.

Manage explicit consent

You can use the Teams admin center or the -ExplicitRecordingConsent parameter in the CsTeamsMeetingPolicy cmdlet to manage explicit consent.

The following table shows the behaviors of the settings for explicit consent:

Manage explicit consent in the Teams admin center

Follow these steps in the Teams admin center to turn explicit consent on or off for users or groups in your organization:

• Open the Teams admin center.
• Expand Meetings from the navigation pane.
• Under Meetings , select Meeting Policies .
• Either select an existing policy or create a new one.
• Within your chosen policy, navigate to the Recording & Transcription section.
• Toggle the Require participant agreement for recording and transcription setting On or Off .
• Select Save.

Manage explicit consent through PowerShell

Through PowerShell, you can manage explicit consent for users or groups in your organization. The -ExplicitRecordingConsent parameter also controls recording consent for Audio Conferencing. To learn about explicit consent for Audio Conferencing, see Explicit recording consent for Audio Conferencing .

To require participants to give their explicit consent to be recorded or transcribed in any meeting that organizers with this policy create, use the following script:

Viewing consent data

There are two ways for you to view consent data. The first way is in the Teams meeting attendance and engagement report . The second is with the Added information about meeting participants filter in the Teams meeting audit logs in Purview. Consent data is in the audit logs regardless of your policy that manages the attendance and engagement report or your users' option for tracking attendance. To learn more about audit logs in Purview, see Audit log activities .

Supported and unsupported endpoints and platforms

Auto consent endpoints and platforms.

The following user types are auto consented for recording and transcription without any participant interaction. They get a consent notification, and their consent data is logged as 'not applicable' or 'auto consent':

• Teams Rooms on Windows
• Third party video conferencing devices via Cloud Video Interop (CVI)
• Third party video conferencing devices connecting via Direct Guest Join (DGJ)

Supported endpoints and platforms

Explicit consent is supported on the following endpoints:

• Teams native Windows
• Teams native Mac
• Mobile Teams (Android and iOS)
• Meeting participants dialing in using Audio Conferencing
• Shared devices
• Teams Rooms on Android
• Teams Phone devices (including audio conferencing phone devices)

Unsupported endpoints and platforms

In meetings requiring explicit consent, users joining from unsupported endpoints have the view-only experience. Explicit consent isn’t supported on the following endpoints, along with any endpoints not listed under supported endpoints:

• Teams Displays
• Old version native clients

In PowerShell, the -ChannelRecordingDownload parameter in Set-CsTeamsMeetingPolicy controls whether channel members can download meeting recordings. This is done by controlling which folder recordings are stored in.

The two values for this setting are:

• Allow - Saves channel meeting recordings to a 'Recordings' folder in the channel. The permissions on the recording files are based off the channel's SharePoint permissions. This is the same as any other file uploaded for the channel. This is the default setting.
• Block - Saves channel meeting recordings to a 'RecordingsOnly' folder in the channel. Channel owners have full rights on the recordings in this folder, but channel members have read access without ability to download.

Recordings automatically expire

This setting allows you to reduce the number of storage older recordings use. OneDrive and SharePoint monitor the expiration setting on all meeting recordings and automatically move recordings to the recycle bin on their expiration date.

You can turn off the Meetings automatically expire setting in the Teams admin center under Meetings > Meeting policies > Recording & transcription .

Default expiration time

This setting controls whether meeting recordings automatically expire. After turning on Meetings automatically expire , you'll get the option to set the Default expiration time , measured in days. Meeting recordings have a default expiration time of 120 days.

Any changes to this setting only affect newly created meeting recordings, not existing recordings. Admins can't change the expiration time on existing meeting recordings.

The expiration value is an integer for days that can be set as follows:

• Minimum value: 1
• Maximum value: 99999
• -1 (PowerShell only) so the recordings never expire

The maximum default expiration time for A1 users is 30 days.

To set the expiration time using PowerShell, run the following command:

You shouldn't rely on meeting expiration settings for legal protection since end users can modify the expiration date of any recordings they control.

Recording expiration settings and Microsoft 365 retention policies in Microsoft Purview

File retention vs expiration policies.

File retention takes precedence over file deletion. A Teams meeting recording expiration policy can't delete a Teams meeting recording with a Purview retention policy until after the retention period is completed. For example, if you have a Purview retention policy that says a file will be kept for five years and a Teams meeting recording expiration policy set for 60 days, the Teams meeting recording expiration policy permanently deletes the recording after five years.

Once the recording reaches the expiration date, it gets deleted from the user’s OneDrive, and is copied to the tenant's Preservation Hold library. Your users can't see the recording in OneDrive anymore, but as an admin, only you can find the recording in the Preservation Hold library. To learn more about the Preservation Hold library, see Learn about retention for SharePoint and OneDrive .

Expiration vs deletion policies

If you have a Teams meeting recording expiration policy and Purview deletion policy with different deletion dates, the file is deleted at the earliest of the two dates. For example, if you have a Purview deletion policy that says a file will be deleted after one year and a Teams meeting recording expiration set for 120 days, the Teams meeting recording expiration policy will delete the file after 120 days.

Deleting recordings before the expiration date

Users can manually delete their recordings before the expiration date unless there's a Purview retention policy that prevents it. If a user manually deletes a recording that's still in the retention period, the recording is held in the Preservation Hold library. However, the recording shows as deleted to the end user. To find out more, see Learn about retention for SharePoint and OneDrive .

Deletion of recordings

On the expiration date, the recording is moved into the recycle bin and the expiration date field is cleared. If a user recovers a recording from the recycle bin, the meeting expiration setting doesn't delete it again.

Usually, the recording is deleted within a day after the expiration date but in rare instances could take as long as five days. The file owner receives an email notification when the recording expires and is directed to the recycle bin if they want to recover the recording.

Expiration of migrated recordings from Stream (Classic)

Migrated recordings from Stream (Classic) don't come with an expiration set on them. Instead, we encourage admins to only migrate recordings that they want to retain.

To update the Teams recording and transcription privacy policy URL with a custom link for users in and outside your org, you must use one of the following options:

• The -LegalURL parameter within the CsTeamsMeetingConfiguration PowerShell cmdlet.
• The Teams admin center through Meeting settings > Email invitation > Privacy and Security URL . For more information, see Customize meeting invitations .

If you don't enter a privacy and security URL in Teams meeting settings or PowerShell, we display Microsoft Entra ID's privacy policy. For more information on Microsoft Entra ID's privacy policy, see Add your organization's privacy info using Microsoft Entra ID . If there's no Microsoft Entra ID, we display the Microsoft Privacy policy.

Once you add your privacy policy URL, your URL replaces the default Teams meeting recording and transcription privacy statement.

Permissions and storage

Teams meeting recordings are stored in the organizer's OneDrive and SharePoint storage. The location and permissions depend on the type of meeting and the role of the user in the meeting. Users that have full edit rights on the video recording file can change the permissions and share it later with others as needed. To understand permissions and storage in OneDrive and SharePoint, see Use OneDrive and SharePoint for meeting recordings .

User can't record meetings

You can use the following diagnostic tool to validate that the user is properly configured to record a meeting in Teams:

Select Run Tests to populate the diagnostic in the Microsoft 365 admin center.

Run Tests: Meeting Recording

In the Run diagnostic pane, enter the email of the user who can't record meetings in the Username or Email field, and then select Run Tests .

The tests will return the best next steps to address any tenant or policy configurations to validate that the user is properly configured to record a meeting in Teams.

Meeting recording is missing

You can use the following diagnostic tool to validate that the meeting recording completed successfully and it was uploaded to OneDrive or SharePoint:

Run Tests: Missing Meeting Recording

In the Run diagnostic pane, enter the URL of the meeting in the URL of the meeting that was recorded field (usually found in the meeting invitation) and the date of the meeting in the When was the meeting recorded? field and then select Run Tests .

The tests validate that the meeting recording completed successfully and it was uploaded to SharePoint or OneDrive.

Related topics

• Use OneDrive and SharePoint to store meeting recordings
• Introduction to Microsoft Teams third party compliance recording
• Teams policy reference - Meetings
• Configure transcription and captions for Teams meetings
• Roles in a Teams meeting
• Block the download of Teams meeting recording files from SharePoint or OneDrive

Was this page helpful?

Coming soon: Throughout 2024 we will be phasing out GitHub Issues as the feedback mechanism for content and replacing it with a new feedback system. For more information see: https://aka.ms/ContentUserFeedback .

Submit and view feedback for

Additional resources

• Microsoft 365
• Microsoft Teams
• Getting the most out of Teams

Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

Was this article helpful?

Related articles.

• Teams Webinars
• Creating Polls in Microsoft Teams
• Microsoft Teams breakout rooms
• Teams Live Events
• Creating a student or staff survey in Microsoft OneDrive or Teams

How to Record a Microsoft Teams Meeting

Plus, should you use it as a screen recorder?

Almost every virtual meeting platform—Zoom, Skype, Microsoft Teams, etc.—lets you record meetings and calls. These recordings include audio, video, screen sharing activity, and sometimes written transcripts.

In this tutorial, we’ll walk you through how to record a Microsoft Teams meeting, access the recording, and share it with others.

Who Can Record Microsoft Teams Meetings?

First, you must have one of the following licenses to record Teams meetings: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Second, your organization’s IT admins must have enabled recording. Assuming they have done so, making a Teams meeting recording is simple. Surprisingly, you don’t have to be the meeting organizer to record a meeting in Teams. As long as a user is in the same organization as the meeting organizer, they’ll be able to start and stop a recording, even if the organizer isn’t present in the meeting.

Don’t worry; neither guests from other organizations, external users, nor anonymous users can record Teams meetings.

How to Start and Stop a Teams Meeting Recording

Recording functionality is available across Teams platforms. So whether you’re using the Windows or iOS Teams desktop application, Teams in a browser, or the Microsoft Teams app for Android or iPhone, you can start and stop a recording. To begin recording, follow these steps:

• First, select More ( three dots icon ) from the meeting controls.

• Then select Start Recording ( record button icon ) from the dropdown list.

A notification will alert meeting participants that the meeting is being recorded. If you have enabled meeting transcriptions, the notification will include that information.

• Stop the recording by selecting More and then Stop recording . Recording options in this list include choosing to Stop transcription while continuing the recording.

• Confirm your selection.

Once again, a notification will appear.

As soon as the recording is stopped, it will be processed.

How to Set a Meeting to Record Automatically

You can also set a scheduled meeting to record automatically. Whether for a Teams channel or not, when you schedule a Teams meeting, you’ll see a link to Meeting options in the calendar appointment.

Select the Meeting options link to open a page with many options you can configure in advance. Then, use the toggle button to set the meeting to record automatically.

How to Find Recordings of Teams Meetings and Manage Expiration Dates

Once Microsoft has processed the meeting recording, it will be saved so you can access it.

Note: Until August 2021, Microsoft Teams recordings were saved to Microsoft Stream . That is no longer the case.

Where to Find Channel Meetings

In Microsoft Teams, if you create a meeting from a team or add a channel when scheduling a meeting, that’s called a channel meeting . Channel meetings will appear in the channel for which they were scheduled. Any member of the team can join that meeting.

Once a channel meeting’s recording stops, the recording is saved to the Sharepoint site for that channel. A link to the recorded video will appear in the channel conversation.

Where to Find Recordings of Other Meetings

Recordings of all other kinds of meetings are saved to OneDrive. A link to the meeting recording will appear in the meeting chat as soon as it’s available.

Selecting the meeting recording will open it in a new browser tab.

Expiration of Meeting Recordings

If your organization’s IT admin has set an expiration policy for meeting recordings, you’ll see a message with a link to view or change the expiration date.

• Select the “View or change the expiration date here” link.
• The recording will open in a new browser tab.
• Select the Info icon to open the details pane for the recording.
• In the Expiration date field, you can opt to extend the expiration date by 7, 30, or 60 days, select a specific date, or remove expiration altogether.

Another way to access recordings and manage expiration dates is to go to My Files in your OneDrive or Sharepoint site. Locate the meeting recording and select Show actions (the three dots icon) to the right of the file. Then select Details . That will open the details pane where you can adjust the expiration date.

How to Share a Microsoft Teams Meeting Recording

The steps for sharing a Microsoft Teams meeting recording depend on who you want to share the recording with.

Sharing a Channel Recording with Team Members

To access a recording of a channel meeting, team members can go to the Recordings folder in the Files tab of the channel.

Sharing Recordings of Other Teams Meetings

For all other Teams meetings, the recording is saved to the meeting organizer’s Recordings folder in their personal OneDrive directory. Anyone invited to the meeting will see the link to the recording in the meeting chat.

If you’re the meeting organizer, you can share the recording with people who weren’t invited to the meeting. Locate the file in your Recordings folder in OneDrive, and choose to share the file or copy a link to the file that you can paste into an email or chat message.

If you weren’t the meeting organizer, you could share the recording or a link to it with others, but the meeting organizer will have to approve your share action.

Using Teams As a Screen Recorder—Good Idea?

While it’s certainly possible to use the meeting recording feature in Teams as a screen recorder, Microsoft provides a better tool for screen recording. Read our guide on using Microsoft Stream to record your screen .

Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

Read More Posts:

Leave a Reply

Your email address will not be published. Required fields are marked *

How to record a Microsoft Teams meeting

Here's how to record a Microsoft Teams meeting for later reference

Step One: Who’s allowed to record

Step two: start recording, step three: stop recording, step four: find recordings, step five: recording expiration.

Microsoft Teams has become a vital part of many people's working lives over the last couple of years. As a video conferencing and collaboration tool, it has enabled colleagues and clients to continue communicating with one another even when they have been unable to meet in person. 

However, unless you are a very fast note-taker, it is unlikely that you’ll be able to record the input of your Teams meeting participants in real-time. In addition, there will be times when it simply isn’t possible to get everyone on a Microsoft Teams call that needs to be there. If that’s the case, then being able to record a meeting so you can review it at a later date is extremely important. 

Fortunately, Teams provides the functionality to record meetings - even in its free plan. However, for less experienced Teams users, it may not be immediately clear how to record a meeting. If you’re unsure, you’ve come to the right place. This guide will take you step-by-step through how to record a Microsoft Teams meeting.

Although all Teams meetings can be recorded, that doesn't mean that any meeting participant can start a recording. Firstly, meeting recordings need to be enabled by your IT admin. Another important aspect to consider is that guest users cannot record meetings. In fact, Microsoft does enforce a few other restrictions too. 

Essentially, meeting organizers and individuals from the same organization are able to start and stop recordings. Even so, that doesn’t mean that recordings are unavailable to external meetings participants. Since January 2021, Microsoft has started saving Teams recordings in OneDrive and SharePoint, so it is easy to download and share your recordings with individuals from both inside and outside your organization 

Unsurprisingly, in order to record a Teams meeting, you first have to be taking part in one. So join or start a meeting, and then click on the ellipses within the “More actions” section of the meeting control panel. From the dropdown list that appears, you should see “Start recording.” Click that and everyone taking part in the meeting will receive a notification that the recording is in progress. 

Keep in mind that only one meeting participant can record a meeting. However, the recording will continue even if the individual that started the recording leaves. Only once everyone has left the meeting, will the recording stop. Should a participant forget to leave the call, the recording will automatically stop after four hours have passed.

Are you a pro? Subscribe to our newsletter

Sign up to the TechRadar Pro newsletter to get all the top news, opinion, features and guidance your business needs to succeed!

There are times when you might want to stop your Teams recording before the meeting has ended. If that’s the case, then bringing your recording to an end is easily achieved. Simply go to “More actions” again and select “Stop recording.” Alternatively, you could choose to just stop the live transcription and keep the recording going.

Successfully recording your Microsoft Teams meeting is one thing, but it isn’t much use if you can’t locate your recording. As mentioned above, Teams recordings can now be found in either SharePoint or OneDrive depending on the type of meeting that took place. If it was a channel meeting, the recording will be processed and saved to SharePoint. OneDrive will be used for any other type of meeting. 

For convenience, meeting participants will also receive a link to the recording in the relevant chat or channel. Clicking the link will take you to either SharePoint or OneDrive where you will have the option of downloading or previewing the recording. Sharing the recording with anyone else, regardless of whether they participated in the meeting or not, is also straightforward. In either SharePoint or OneDrive, simply click the “Share” link and enter the details of the person you’d like to share the recording with. Also, if you were the meeting organizer, it’s here that you’ll find the option of deleting the recording. 

Having Teams meeting recordings lying around could potentially represent a significant security risk, particularly with more businesses sharing sensitive material remotely. With that in mind, it’s a good idea to delete recordings as soon as you don’t need them, but doing so manually is an added inconvenience - and one that is easy to forget about. However, it is possible to automate the deletion of your recordings. 

If your recording has an expiration date, Teams users will receive a message when the meeting ends. Open the details page if you want to change this date. You can reach the details page either by clicking on the recording and selecting the info icon in the top right corner, or by finding the recording file in either SharePoint or OneDrive and clicking “Details.” On the details page, you can find a drop-down menu with options for extending the expiration date. Alternatively, if your video is not of a sensitive nature, you could choose for the video not to have an expiration date at all. 

Barclay has been writing about technology for a decade, starting out as a freelancer with ITProPortal covering everything from London’s start-up scene to comparisons of the best cloud storage services.  After that, he spent some time as the managing editor of an online outlet focusing on cloud computing, furthering his interest in virtualization, Big Data, and the Internet of Things. 

Save 15% on Photoshop for three months with this exclusive Adobe deal

ConnectWise ScreenConnect review: great remote access and other controls

Uncovering customer insights in the age of information overload

Most Popular

• 2 Target's 4th of July sale is filled with hundreds of deals - here are the 15 best
• 3 7 new movies and TV shows to stream on Netflix, Prime Video, Max, and more this weekend (June 28)
• 4 5 Netflix thriller movies with over 90% on Rotten Tomatoes you can't miss
• 5 I'm writing this because I know my Gen Z offspring will never read it – and that's OK
• 2 Microsoft's Copilot+ AI PCs aren't all that special right now, but there's one major reason why that's about to change
• 3 This One Million Checkbox game is sparking an internet war – and it's taken hours of our life we'll never get back
• 4 Geekom unveils new AX8 Pro mini PC with either Intel or AMD processors
• 5 Chinese-made Pocket 386 is a tiny retro laptop that comes with Windows 3.11

How to Record a Teams Meeting (On Any Device)

Are you figuring out how to record Teams meeting sessions? 

With presentations, interviews, and all sorts of meet-ups moving online, it’s not a bad idea to learn how to record them. Recording is great for keeping track or for repurposing materials into content. Microsoft Teams has built-in tools for recording, but this isn’t accessible to everyone involved. So how do you record on Microsoft Teams? 

This article will show you how to record a Teams meeting on any device, no matter if you’re a host or participant. We’ll share how to manage meeting and recording controls and everything else you need. 

What is Microsoft Teams?

Microsoft Teams is a communication and collaboration app used by many organizations for text and video chat. The platform is designed to help teams stay organized and connected in one place. Users can create chat channels and individual chats to easily organize communication about their projects. The Teams video conferencing feature allows you to virtually host and record meetings and events.

Why Would You Record a Teams Meeting?

Meeting recordings are a great resource for any organization. They can serve as a reference point for important projects, or as training material for new employees. Below are just some of the ways to use recordings from Microsoft Teams:

• Keep track of client feedback or important meeting points. 
• Create guides, walkthroughs, and other training materials. 
• Record important company events like fundraisers or town halls.
• Capture interviews of potential employees. 

Microsoft Teams Meeting Settings 

Microsoft Teams has many different meeting settings that let you control who can record a meeting and how they can do it. Not just anyone can start and stop recordings during a Teams session and there are limitations to what you can record as a participant. Keep reading to find the answers to some common questions about meeting settings in Microsoft Teams. 

Who Can Start or Stop a Recording?

Not anyone in a Teams meeting can start or stop the recording for an event. If you’re the meeting organizer or if you belong to the same organization as the meeting organizer, you’re granted meeting controls for recording. 

Can I Record a Teams Meeting as a Participant?

You can record a Teams Meeting as a participant if you’re part of the same organization as the meeting organizer. If you’re attending a meeting as a guest or as an anonymous attendee, you cannot use the recording features in Microsoft Teams. However, you can get around these restrictions with screen recording software or with your device’s built-in screen recording features.

Does Microsoft Teams Automatically Record Meetings?

Microsoft Teams does not automatically record meetings. Meeting recordings have to be started by meeting organizers and all meeting participants are notified when a recording begins.

How Do I Disable Recording in Microsoft Teams?

Regular users can’t disable recording in Teams, but an IT admin can change the settings of Teams to disable recording by taking these steps: 

Step 1: Log in to the Microsoft Teams admin center with your admin credentials. Step 2: Choose Meetings from the menu on the left. Step 3: From the dropdown, click Meeting policies . Step 4: Under Audio and video , switch Allow cloud recording to Off .

How to Record a Team Meeting From Any Device

The easiest way to record a Microsoft Teams session is with the program’s built-in screen recording features. However, if you’re not the meeting organizer and don’t have recording permission, you may have to use screen recording software.  

Below, we’ll provide step-by-step guidance for how to record a meeting in Teams directly from the program and explain your recording options if you’re a guest without recording permission. 

How to Record a Microsoft Teams Meeting on a Desktop

The Teams video conference features let you host meetings and events that can easily be recorded. Teams only permits meeting hosts or meeting attendees from the host’s organization to record from within the Teams program. 

Everyone in the meetings will receive a notification that a meeting is being recorded once you start recording. It’s also important to know that you can’t create multiple recordings of the same meeting.

Follow these simple steps to start recording your Teams meeting from a desktop:    

Step 1: Open Microsoft Teams . Step 2: Select Calendar from the menu on the left. Step 3: Click Meet now and then Start Meeting to start a meeting or select a scheduled meeting to join. Step 4: Click the More options (. . .) icon next to the camera icon. Step 5: Choose Start Recording .

To stop recording, click the More options (. . .) icon again and select Stop recording . Channel meeting recordings save to SharePoint and every other type of meeting recording save to your OneDrive directory in the Recordings folder. 

How to Record Microsoft Teams Meeting on Mobile

It’s easy to use your phone as a webcam to host and record meetings on the go with Microsoft Teams. Make sure you have the latest version of the Teams app installed on your iPhone or Android or you may have trouble using the program’s recording features. 

Use these steps for how to record a meeting in Teams with a mobile device:

Step 1: Open the Microsoft Teams mobile app. Step 2: Tap Calendar on the bar at the bottom of the screen. Step 3: Join a scheduled meeting on your calendar or tap the camera icon in the upper right corner of the screen to start a new meeting. Step 4: Tap the More options (. . .) at the bottom of the screen.  Step 5: Select Start recording . 

Tap the More options (. . .) icon again and select Stop recording when you’re finished recording. Just like with desktop recordings, channel meeting recordings save to SharePoint and other meeting recording types save to your OneDrive directory in the Recordings folder.   

Microsoft Teams Meeting Recording Expirations

All Teams meeting recordings have a default expiration of 120 days from the recording date. This is a housekeeping feature for Teams that helps clean up old, unused files. An IT admin can change the Teams default setting so that recordings expire sooner, later, or not at all.   

How to Record a Microsoft Teams Meeting as a Guest 

You can record online videos easily from Microsoft Teams, even if you don’t have recording permission. Most modern devices come with native screen recorders that get around recording restrictions. We’ll explain in the sections below how to record Teams meeting sessions from a desktop or mobile device if you’re not the meeting organizer or don’t have recording permission.   

How to Record Microsoft Teams Meeting Secretly on Windows (PC)

PowerPoint is a program that’s traditionally used for creating and giving presentations. However, the program also has a built-in feature that will allow you to easily record a meeting event on Teams even if you don’t have recording permission. 

Record the screen of your Windows PC using PowerPoint by following these instructions:

Step 1: Open PowerPoint . Step 2: Choose Blank Presentation . Step 3: Click the Insert tab and select Screen Recording on the right side of the screen. Step 4: Press the Windows Key + Shift + F to record in full screen mode. For a partial screen recording, select the area of your screen to record. Step 5: Click the Record button .    

How to Record a Teams Meeting Without Permission on Mac

All Mac systems come standard with QuickTime, a program for streaming and recording video. QuickTime has a feature that allows you to easily capture what’s on your screen. We’ll explain how to record Teams meeting sessions from your macOS with Quicktime.

Step 1: Open QuickTime Player . Step 2: Click File and then choose New Screen Recording . Step 3: Click on the Record button to begin. Step 4: Click Record again to stop recording when you’re finished. Step 5: Click File and then Save to choose where your recording saves to.

How to Record Teams Meeting Secretly on a Phone

Androids and iPhones include built-in recording capabilities in their operating systems as a standard feature. These native features provide the convenience of recording on the go, especially if you’re a meeting attendee without recording privileges. We’ll explain how to capture Teams meeting recordings on an Apple or Android device.  

Record Teams on an iPhone:

Step 1: Navigate to Settings and choose Control Center. Next to Screen Recording, tap the + icon. Step 2: Navigate back to the Home Screen . Step 3: Open the Control Center . Step 4: Press and hold the gray Record button . Step 5: Tap the Microphone button if you want to capture audio with your mic and choose where your recording is saved. Step 6: Select Start Recording . Your screen recording starts after the three-second countdown. 

Record Teams on an Android:

Step 1: Go to Quick Setting and tap Screen Recorder . Step 2: Select the audio and video settings for your recording and tap Done. Step 3: The first time you record you’ll have to grant permission for the app to access your device. Step 4: Tap Start Recording. Step 5: Press the Stop button to end your recording. Step 6: Access your recording in the Gallery or Photos App. 

What To Do When You Finish Recording a Teams Meeting

You can play, download, and share your recordings online. We’ll explain where Teams meetings are stored after you’ve finished recording them and how to play them back and share them with others. 

Where Are Microsoft Teams Recordings Stored? Microsoft Teams recordings are now either saved to OneDrive or SharePoint. Channel meeting recordings save to SharePoint and the Files tab in a Team channel. Non-channel meetings are stored in the OneDrive directory of the person who started the recording in the Recordings folder .  

How to Play Microsoft Teams Recordings

Meetings become available to play after the scheduled end time for the meeting and can be accessed in a couple of ways, depending on the type of meeting it was: 

• Click the Details tab from a scheduled meeting event and then select and play a recording.
• Channel meetings can be accessed and played from the channel conversation .
• When selecting a meeting recording, you can choose More actions (...) and then select to open chat meetings in OneDrive or channel meetings in SharePoint .

How to Share a Microsoft Teams Recording

You can share a Teams meeting recording using OneDrive or SharePoint. Meeting recordings can be downloaded and shared via these platforms just like with any other file type. You can download your meeting, share it directly from OneDrive or SharePoint, or get a link to email or share on social media. 

Microsoft Teams Recording Alternative 

If you know your focus is to record team meetings, it might be a better idea to shift over to software that’s specifically dedicated to recording. You can use recording software to record meeting participants instead of Team’s built-in recorder or the native screen capture features of your device. Recording software provides better recording quality and has more capabilities than Teams or your device’s recorder.  

Some of the benefits of using a good video recording software include:  

• HD quality-recordings
• Streamlining your workflow
• Video editing capabilities 
• Tools for repurposing meetings
• Easy online sharing features  

Record Meetings with Riverside

One Microsoft Teams alternative is Riverside, a remote video recording software that offers professional quality at up to 4K video resolution. Unlike most video meeting software, Riverside uses local recording. All files record directly on your and your guests’ devices instead of relying on internet connection. Your files are secure, and no internet issues will ruin your recording quality.  

Riverside offers much more including: 

• Separate audio and video tracks for all participants to ensure maximum editing control.
• Automated transcription so you can download srt. or txt. files of your meetings immediately after recording. 
• Text-based video and audio editor for seamless touch-ups . You can remove unwanted parts, fine-tune audio and customize your video with your personal branding. 
• Screen sharing and recording. Easily display your desktop screen or any presentation, plus record it in high quality on a separate track.
• Media board for adding sound and media effects live.
• Easy to use for both guests and hosts. Guests can join with a quick link without downloading any new software.  
• Mobile app to ensure you can truly choose to record from any device. 

With Riverside, there’s no complicated setup you need to work through to record. You simply join your meeting as usual, press the record button, and download studio quality track afterward. You can find out more about us here or sign up to start recording meetings effortlessly.

How to Record on Teams and Share Recordings

You can start a Microsoft Teams meeting and record on any device using the program's meeting recording features if you’re the meeting organizer or a member of the organizer’s company. You’ll have to get creative if you want to record a meeting and you’re a participant without recording permissions. Teams Meetings are stored in OneDrive or SharePoint and can easily be shared via email or a link for training purposes, record keeping, and more.    

Record Teams Meeting FAQ 

Do you still have questions about how to record a meeting in Teams? Keep reading to get answers to some of the most commonly asked questions about how to record on Teams on how to change settings in Microsoft Teams.  

How to Change Your Background on Microsoft Teams

You can change your video background before a Teams meeting. Microsoft Teams gives you the option to blur your background, use one of their preloaded backgrounds, or upload your own custom background.  

Follow these instructions to change your background on a desktop:  

Step 1: Open Microsoft Teams . Step 2: Select Calendar from the menu on the left. Step 3: Click Meet now and then Start Meeting to start a meeting or select a scheduled meeting to join. Step 4: Click Background filters under the camera preview window. Step 5: From the menu on the left select + Add new to upload a custom background, Blur to blur out your background, or choose a preloaded Teams background . Step 6: Click Join Now to enter the meeting with the background you selected.

Use these steps to change your background on mobile:  

Step 1: Open the Microsoft Teams mobile app. Step 2: Tap Calendar on the bar at the bottom of the screen. Step 3: Join a scheduled meeting on your calendar or tap the camera icon in the upper right corner of the screen to start a new meeting. Step 4: Tap Background effects at the top of the camera preview window. Step 5: Tap + Add new to upload a custom background, Blur to blur out your background, or choose a preloaded Teams background . Step 6: Choose Done. Step 7: Select Start Meeting .

Why Can't I Record a Teams Meeting?

First, make sure you’re in a meeting and not a video call. You may not have recording permission if you’ve confirmed you’re in a meeting and still can’t record. Meeting organizers can change the meeting settings to control who can record. Ask your meeting organizer to check your role and recording permissions if you’re having trouble recording. 

Can You Record a Teams Meeting if You Aren’t the Host?

Yes, if you’re using Teams as part of a business or organization, you can record Teams meetings if you belong to the same organization as the meeting host. If you’re attending a meeting as a guest or from outside of an organization you won’t have recording permissions. 

How Do You Record a Video on Microsoft Teams?

If you’re the meeting organizer, you can record a meeting directly within the Teams program. You can use video recording software or your device's native screen recording features if you’re a participant and want to record but don’t have the correct permissions. See the sections in the article above to learn how to record Teams meeting sessions.

How Do You Record Yourself on Microsoft Teams?

Record video of yourself on Microsoft Teams using the program’s recording features, screen recording apps or software, or the built-in features of your desktop or mobile device. The above article provides walkthroughs for how to record a Microsoft Teams meeting from a desktop or mobile device.  

Abel Grunfeld

is Riverside’s head of marketing and first employee. He is a growth strategy expert, from scaling our digital presence to building an efficient marketing pipeline. He has over five years of experience and can teach you the A-Z of audience building and online monetization.

Table of contents:

Microsoft Teams Meeting Settings

Microsoft Teams Recording Alternative

Record Teams Meeting FAQ

Try Riverside today

Record in studio quality without the studio. Transcribe, clip, and edit within seconds.

Keep reading

Riverside resources

Recording software.

High-quality recording software for professional audio, video, and screen capture.

Virtual Webinar Platform

Expand your reach and engage with your audience using Riverside’s easy webinar tools for live call-ins, repurposing content, and quick webinar branding.

Start creating with Riverside

Podcast guides

© 2023 RiversideFM, Inc.

• English   Español Deutsch Português Italiano Français 日本語 한국어 繁體中文 Türkçe Dutch Polish Thai Indonesian Malay
•  Free Download    For Windows  For macOS
• Screen Recording     RecExperts For Windows Screen recorder for PC   RecExperts For Mac Screen recorder for macOS   Online Screen Recorder Record screen online free   ScreenShot Take Screenshot on PC
• Buy Now Buy Now
• Student Discount
• Resources   Screen Recorder Windows 10 Record Zoom Meeting Record Internal Audio Mac Record Gameplay on PC Video Recording Software
• Support     Support Center Guides, License, Contact   Chat Support Chat with a Technician   Pre-Sales Inquiry Chat with a Sales Rep

How to Record and Transcribe Microsoft Teams Meetings

How to record and transcribe Microsoft Teams meetings? You can use EaseUS RecExperts or the built-in recording and transcription feature of MS Teams to finish it. You can also get related tips about meeting recording and transcription.

 Trustpilot Rating 4.7

Don’t forget to share this post!

Page Table of Contents

Updated on Aug 08, 2024

Can You Record Teams Meetings and Transcribe them

Of course, you can. Many users record Teams meetings or calls for future viewing or screen-sharing activities. Since meetings typically contain much information, more and more customers strive to transcribe Microsoft Teams meetings.

If necessary, please read further. This article will show you how to record and transcribe Microsoft Teams meetings with professional screen recorders or Microsoft Teams' built-in features .

#1. Record and Transcribe Microsoft Teams Meetings via Third-party Tools

Are you wondering how to record and transcribe Microsoft Teams meetings quickly? The most efficient way is to adopt a third-party tool like EaseUS RecExperts. Though it is a screen recording tool , its AI Assistant feature can also help you transcribe MS Teams meetings to texts. This meeting recorder and transcriber can also transcribe Zoom meetings , Skype meetings, or recorded/imported streaming videos.

Major features of EaseUS RecExperts:

• Record meeting in Teams with your camera and microphone .
• Offer the full-screen recording, selected region recording, schedule recording , auto-stop & auto-split options.
• Release the text transcription , video/audio editing, video/audio file import, microphone noise reduction, and other features.
• Export your recorded MS Teams meeting in high-quality MP4, MOV, FLV, MKV, AVI, or GIF format.

The following steps depict how to record and transcribe Microsoft Teams meetings via EaseUS RecExperts.

Step 1. Launch EaseUS RecExperts and enter the list of recordings in the lower left corner of the UI.

Step 2. Choose the video you want to convert and then right click on the video. Then click on Edit and AI Assistant .

Step 3. Choose the language according to your own needs. Or you can change the default file location as you like. Then click on Start .

Step 4. It will automatically help you convert the video to text. You just need to wait a few seconds, as the time depends on the size of a video file.

Step 5. After that, you will get a txt file. Open it, you will find that the sound in the video has been accurately translated into text.

Besides online meetings, many TikTok users also seek feasible ways to transcribe TikTok videos to text freely . If you're among them, you can also employ EaseUS RecExperts.

#2. Record and Transcribe Microsoft Teams Meetings via Built-in Features

In addition to third-party tools, you can use Microsoft Teams ' built-in screen recording features to record a Teams meeting. Although your recording will be in the cloud, it will be saved in OneDrive for Business rather than the Microsoft Stream as of August 2021.

One of the most convenient things is that this feature is built into the app. However, only users who've met the following criteria can start or stop a Teams recording.

• The meeting organizer
• Has recording enabled by an IT admin
• Have an Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essential
• Members from the same organization

During the Teams meeting process, you can begin a live transcription. The text appears with the Teams meeting video or audio, including this speaker's name (unless they want to hide it) and a time stamp.

How to record and transcribe Microsoft Teams meeting via MS Teams' built-in features? Let's show how it works.

Step 1 . Open your Microsoft Teams to start or join a meeting.

Step 2 . Go to your meeting controls, select More actions > click Record and transcribe > select Start recording.

Step 3 . Click Start transcription.

• The recording and transcription have started, and the meeting organizer and the team meeting participants will be told.
• You cannot record multiple screens simultaneously because the recording will be automatically kept in the cloud and made available to all attendees after starting a meeting recording.
• Meeting attendees can view the transcripts during the meeting.

How to record and transcribe Microsoft Teams meetings ? In short, EaseUS RecExperts outperforms built-in feature of MS Teams to record Teams meetings and transcribe your recorded Teams meeting due to its smooth video recording process and several video editing features.

Relevant FAQs about Meeting Recording & Transcription

Since many users record meetings and provide text transcriptions of video or audio recordings, the following list contains some pertinent information.

1. Can Google Meet record and transcribe?

Yes, you can. Please create a grain account > upload or record your Google Meet call > get your transcript.

2. How do I transcribe Zoom meetings to text?

There are two ways for you to transcribe a Zoom meeting.

• First, use a third-party tool like EaseUS RecExperts.
• Second, make good use of Zoom's live transcription feature.

3. How do I transcribe a TikTok video to text?

In this case, EaseUS RecExperts is a handy tool for non-tech users to transcribe TikTok videos to texts freely.

Step 1 . Install and launch EaseUS RecExperts > click the list of recordings in the lower left corner of the UI.

Step 2 . Upload your targeted TikTok video or locate your recorded TikTok video > right-click on it > select Edit > click AI Assistant.

Step 3 . Set the language according to your situation > change the default file location if necessary > click Start.

EaseUS RecExperts

One-click to capture anything on screen!

No Time Limit, No watermark

  

Melissa Lee

  

 

Related Posts

Top 13 Best Free Internal Audio Recorder [Any Device]

Top 7 Best 4K Video Player for PC Windows 10/11 [2024]

Top 10 Best Video Player for Windows 11 [2024 Updated]

Top 6 Best Free 60 FPS Screen Recorder for PC/Mac 2024

Success, thanks for submitting!

• Refund Policy
• Terms & Conditions
• Do Not Sell

Copyright © 2004 - 2023 EaseUS. ALL RIGHTS RESERVED.

Subscribe for Practical 365 updates

Please turn off your ad blocker and refresh the page to subscribe.

You may withdraw your consent at any time. Please visit our Privacy Statement for additional information

Exchange Online / Microsoft 365 / Teams

Controlling teams transcripts.

Table of Contents

Organizations have valid concerns around recording and transcribing meetings: the ones I hear about most often are the increased risk of unintended exposure of sensitive information, storing data according to data protection laws or industry-specific guidelines, and reaching storage quotas in SharePoint Online. That said, meeting transcription provides significant benefits for individuals and the organizations they work for. In this article, I’ll discuss the importance of Teams meeting transcripts and explain how they are stored, what end users can do with transcripts, which administrative controls manage transcripts, and how organizations can address privacy concerns. I recommend leveraging administrative controls to secure your organization’s usage of meeting transcription while allowing end users to benefit from the advantages of transcripts.

The Value of Meeting Transcripts

Transcripts improve and unlock features that help participants get more value from meetings.

On their own, transcripts don’t necessarily ensure that meeting notes are more accurate; if you’ve looked at a meeting transcript, you may have noticed that some sentences do not reflect what was said and can even be quite bizarre. However, in regulatory scenarios where conversations are audited, transcripts log what was said, at which time, and by whom.

In the Microsoft 365 ecosystem, transcription is a technical requirement for some features. While transcription is not required for live captions, it is required to view captions during playback of recorded meetings. Transcription is also required for generative AI solutions like Intelligent Recap and Copilot; these solutions have different features, but the way I see most people using them is to quickly get insights from meetings without having to attend the meeting live or spend time watching a meeting recording. Another useful capability that transcription supports is the ability to find meetings based on what was said using Microsoft Search .

Whether we leverage intelligent features or digest transcripts as-is, transcription helps to ensure that deaf individuals, neurodivergent individuals, and non-native speakers can fully participate by providing a written record of spoken content.

I previously wrote about managing the lifecycle of Teams meeting recordings . In that article, I discussed the meeting recordings auto-expiration feature in Teams meeting policies , which is intended to limit the quantity of data in a tenant. Meeting recordings consume a large amount of storage; transcript files are typically a fraction of the size of a video recording. Apart from meetings where audio and/or video content are important (e.g., presentations, screen share sessions, and interviews), there is a compelling case for enabling transcription alone. In that article, I also mentioned how Microsoft’s research a few years ago found that most recorded meetings were not watched 60 days after a meeting. Now, with the widespread adoption of generative AI, I can’t help but wonder whether meeting recordings are watched even less frequently.

Meeting Transcript Storage in Microsoft 365

Microsoft is currently rolling out a change that standardizes how meeting transcripts are stored.

Prior to this change, in addition to the .vtt file stored in OneDrive or SharePoint, another copy of a meeting transcript was created in a hidden folder in the meeting organizer’s Exchange Online mailbox. If a recording and transcript were deleted from OneDrive or SharePoint, the Exchange Online copy (which is inaccessible to the end user) would still exist; the only way to delete both was to delete the recording from Teams.

Now, meeting transcripts are managed in the same way as recordings. Transcripts inherit permissions from meeting recordings, and if a meeting recording is deleted, its accompanying transcript is as well. Transcripts stored in Exchange (i.e., prior to the standardization) will not be deleted after the change.

A benefit to this change is that guidance for meeting recordings also applies to transcripts. I used this method for auditing Teams meeting recordings and was able to find transcripts by adding the keyword “Transcript”. See below in Figure 1:

Transcript files are not visible in OneDrive for Business or SharePoint as they are embedded into the .mp4 associated with a meeting recording or transcript. For transcription-only meetings, a .mp4 file is created with no audio or video; the .vtt (WebVTT) subtitle file is embedded in the video file. Essentially, there is no secret folder that contains .vtt files.

Deleting Teams Meeting Transcripts

Meeting transcripts for Teams can be deleted by end users and administrators, depending on the location of the transcript and the end user’s permissions.

End users with Edit permission for transcript files (i.e., meeting organizers and co-organizers) can delete them in the Teams desktop app, which also deletes the copy that is stored in Exchange Online (if applicable).

In this article , Microsoft advises administrators to delete transcript files from Exchange Online using the EWS API or EWS editor.

When a transcript file is deleted from Teams, the .mp4 for the transcript still exists, but no longer has an embedded .vtt file. Co-organizers cannot delete the .mp4 file associated with the transcript; just the .vtt file. This could make for a confusing audit record as the .mp4 file for the transcript still appears, but the transcript itself is gone – it’s a useless, empty file. See Figure 2, Figure 3, and Figure 4 below.

With meeting transcripts stored in OneDrive and SharePoint, Microsoft recommends deleting Teams meeting recordings and transcripts by using an auto-apply retention label policy. You can do this by creating a retention label policy that auto-applies labels to content with keywords or searchable properties , and entering the following KQL query:

“transcript” ProgID:Media AND ProgID:Meeting

Organizations without E5 licenses cannot use auto-apply label policies. An alternative that does not require manual labeling from end users is scripting the application of retention labels; we can use the Graph API or PnP PowerShell to do this programmatically.

Teams meeting recording expiration can also be leveraged for deleting transcripts. If a retention label is applied to a meeting transcript file with an auto-expiration date, it may or may not take precedence: if the label retains content (i.e., is set to “Retain items forever or for a specific period”), it will take precedence, but if the label does not apply retention and is just used to enforce deletion (i.e., is set to “Enforce actions after a specific period”), an auto-expiration policy with an earlier deletion date will take priority over the label.

Teams Meeting Transcript Privacy and Compliance

Meeting organizers can manage who can view, edit, and download a meeting transcript in Stream. Click here to see a table that explains permissions for Teams recordings (ergo, Teams transcripts) in depth.

Meeting policy can be used to enforce consent as a prerequisite for recording and transcription . When users with this policy organize meetings, upon enabling recording and/or transcription, meeting participants are prompted to provide consent to be recorded and transcribed. Unless they provide consent, their audio and video will be disabled, and they can only participate in the meeting from a view-only capacity. If some users consent and others do not, the recording and/or transcription still occurs, but the users who have not consented cannot contribute to the audio or video of the meeting.

Sensitivity labels for Teams meetings don’t apply to meeting content like recordings and transcripts, and unfortunately, sensitivity label support for video file types is limited. It is possible to apply sensitivity labels to Teams meeting recordings and transcripts using Windows Explorer , but I don’t recommend this. It breaks functionality in Teams , and additional Purview Information Protection (formerly Azure Information Protection) licensing is required for anyone to view recordings that are protected via the Purview client.

The setting to disable transcription is in Meeting Policies, which means it’s applied to a user or group of users. Currently, there isn’t an option to disable transcription for a specific type of meeting; I think it would be a helpful setting to include with sensitivity labels or with meeting templates, as the use case for limiting transcription tends to be around the type of meeting (e.g., a sensitive discussion) rather than the person who organized the meeting.

For organizations concerned that users may delete valuable meeting transcripts, I recommend auto-applying retention labels to transcripts using the KQL query I shared for deleting Teams meeting transcripts. Of course, in this scenario, the label would be used to ensure content is retained, rather than deleted.

Blocking Download of Teams Meeting Transcripts

It is possible to block download of meeting recording files (ergo, transcript files) across OneDrive and SharePoint , although the feature requires a Syntex SharePoint Advanced Management license for each user in the organization (i.e., non-guest users). This is a tenant-wide setting, but users can be excluded from it via security groups. The policy only applies to files that were created after turning the policy on; Microsoft recommends opening a support ticket to prevent the download of files prior to turning the policy on, but there isn’t any information about what support does for remediation.

To block the download of channel meeting recording and transcript files, no special license is required. Via PowerShell only, the -ChannelRecordingDownload setting for Set-CsTeamsMeetingPolicy can prevent channel recordings and transcripts from being downloaded by channel Members, only allowing Owners to download recordings. It creates a new “View Only” folder inside the Recordings folder and stores all recordings in there. The name is an interesting choice, as Owners can still edit and download files within the folder. Like the tenant-wide setting I mentioned previously, this also only applies to files that were created after turning the policy on. And unfortunately, it doesn’t apply for files in OneDrive.

Teams Meeting Transcripts and eDiscovery

In data investigation scenarios, eDiscovery (Premium) supports meeting recordings and transcripts (i.e., .mp4 files), but keep in mind the maximum supported meeting .mp4 file size is 350MB ; any larger, and a processing error occurs. It’s too bad that we don’t get a warning when a meeting recording and/or transcript is approaching the supported limit for eDiscovery. This is another scenario where it is beneficial to transcribe but not record a meeting – the .mp4 file associated with a meeting that was transcribed, but not recorded, would be smaller than one with video and transcription.

Administrators can use Content Search to find Teams meeting recordings and transcripts based on transcript content, even with files over 350MB in size – and Content Search does not require premium licensing. It is also possible to find all transcripts through Content Search, although the “ProgID:Media AND ProgID:Meeting” KQL query does not work with Content Search; use “FileType=mp4 AND FileName:transcript” instead.

Teams Meeting Transcripts are a Manageable Tool

Transcription offers many benefits; there are also nuances in the security and governance of Teams meeting transcripts, including the areas where they’re managed. Transcribing meetings only, rather than recording them, benefits companies by reducing the amount of storage used in SharePoint and OneDrive and increases the likelihood that the file will not exceed the limit for eDiscovery (Premium). Organizations should review their Teams meeting recording expiration policies, and, if they have E5 licenses, leverage retention labels and policies to ensure that meeting transcripts are retained if needed. Companies that are concerned about end-user access to transcripts can enable the tenant-wide setting to block the download of Teams meeting recordings and transcripts with SharePoint Advanced Management add-on licenses. These controls allow administrators to govern Teams meeting transcripts without disabling transcription altogether.

About the Author

Karin Skapski

Leave a reply cancel reply, latest articles.

Crowdstrike Fallout, OneDrive Changes, and Planner Gets Copilot: The Practical 365 Podcast S4 E24

On this week's episode of the Practical 365 Podcast, Steve and Paul discuss the Crowdstrike outage, important changes coming to OneDrive for Business, Copilot for Planner Preview, and more!

Using Azure Email Communication Service to Send Messages

If you're looking for an email service capable of handling large volumes of email to external recipients, Microsoft will propose Email Communication Services (ECS). Built on top of Exchange Online, ECS shares some characteristics with the High Volume Email (HVE) solution. After testing both, HVE is probably a better solution if you have a Microsoft 365 tenant.

Teams meeting transcripts can significantly enhance meeting productivity and accessibility, but their management involves careful consideration of data protection, privacy, and storage concerns. This article provides an overview of how to manage Teams meeting transcripts effectively, covering key topics such as storage changes, privacy controls, and strategies to ensure compliance while maximizing the benefits of transcription in your organization.

• Microsoft 365

How to Record a Meeting When You're Not the Host

Whether you work with a fully remote team or you're in the office every other day, you probably attend more than 10 virtual meetings each week . While some of them would be better as emails, others are packed with information you'll want to remember.

Maybe your boss schedules all your team meetings and never records them. Or perhaps you're convinced you're going to get fired on your next 1:1—and you want a record of the conversation.

When you aren't the host, recording meetings is often easier said than done. Many tools make this seemingly simple task impossible. Some require in-app permissions, and others need additional audio downloads that you might not notice until it's too late.

Don't worry: there's an easy solution. In this article, we'll cover how to record a meeting with Komodo (even if you aren't the host) and share tips on what not to do so you can avoid unnecessary stress.

Can You Record a Virtual Meeting If You Aren't the Host?

In short, yes. You can record audio or video meetings, even if you're only tuning in as a participant. But there are a few caveats you should know about.

You Need the Organizer's Permission or a Third-Party Tool

The easiest way to record a video call is to be the meeting organizer. When you host meetings, you can enable recording directly in Zoom, Meet, Microsoft Teams, or most other meeting apps.

When you attend video calls as a participant, you typically need the host's permission to use built-in Zoom, Meet, or Teams recording tools. If the host hasn't granted this permission, you need a third-party tool instead.

With the right screen recording tool, you can capture both video and audio, whether the call takes place in the browser or in an app. But you may need some extra software to get the tool to work correctly—which may not be obvious when you go to record.

Many Screen Recording Tools Need Extra Audio Drivers

Not every screen recorder works the way you'd expect. Many require additional audio drivers to record your device's sound.

But you might not know you need to download an extra driver until you record an important meeting, play it back later, and realize you can only hear yourself speaking—which renders the recording useless.

For example, if you neglect to download audio drivers for the Loom desktop app, you'll end up with a one-sided recording. Yet Loom's audio settings are surprisingly easy to miss.

You won't see them unless you open the app's settings, go to the audio tab, and scroll to the bottom of the list. Then, when you attempt to switch on the system audio option, you'll see a popup like the one below.

Don't want to download extra software or just want an app that works automatically? Komodo doesn't require additional drivers to capture system audio. That means you don't have to worry about audio issues or missed opportunities to record important conversations.

You May Need Other Participants' Consent

Before you begin recording virtual meetings, make sure you have the permission you need from other attendees. In some cases, meeting participants must consent before you can record video or audio.

Guidelines for recording audio and video calls vary by country and region. Check the rules for your area to avoid running into privacy concerns or legal issues later.

How to Record a Meeting as a Participant

Komodo can record meetings in a browser or in any other app, even if you aren't the host. Here's a step-by-step guide to using the Komodo desktop app and Chrome extension.

Use the Komodo Desktop App to Record a Meeting

Before the meeting, download and install the Komodo desktop app for macOS or Windows. The desktop app can record any window or app, making it a good choice for recording Zoom meetings or Slack huddles.

After joining the meeting, open the Komodo app. While Komodo automatically records system audio, you'll want to double check that it's selected the microphone you're using for the call.

Once you press record, you'll need to select the screen or window you want to capture. You can record the entire screen (including any external monitor) or focus on the video conferencing app or window only.

Then, focus your attention on the meeting. Komodo will continue capturing audio and video until you stop recording.

Use the Komodo Chrome Extension to Record a Call

Don't want to (or can't) download any software? Install the Komodo Chrome extension instead. Since it can capture any Chrome tab, the extension is a good choice for recording Google Meet calls and other browser-based meetings.

Once you've joined the meeting, click the Komodo Chrome extension and press record. Choose the tab you want to capture, and make sure to toggle the "Also share tab audio" switch.

Note that you also have the option to record an entire Chrome window or multiple browser windows side by side. However, these options don't capture audio, so they're less ideal for recording a meeting.

Just like the desktop app, the Chrome extension will continue recording until you press stop. Komodo doesn't have any time limits, so you can record anything from quick calls to multi-hour meetings.

What to Do After Recording a Meeting With Komodo

When you press stop on the Komodo desktop app or Chrome extension, the recording will open instantly in a new browser tab. Within seconds, you'll see summaries and suggestions generated by Komodo's AI tools.

Here are a few things you can do next:

Update the Title

Want to keep your meeting recordings more organized? Review the AI title suggestion and then accept it as-is, edit it to align with your system, or reject it and keep the existing title.

When you add a relevant title, you make recordings easier to find later. You can locate specific meetings by using Komodo's search function.

Review the Summary

Need a quick breakdown of the topics covered in the meeting? There's no need to take notes in real time.

Instead, refer to the AI-generated summary to get an overview of what everyone discussed on the call. If necessary, edit for accuracy or to add more detail.

Want to find related meetings quickly? Use the AI-generated tags to keep track of common topics and themes. Click to edit, add, or remove the existing tags.

With the right tags, you can easily find other meetings on the same topic. Click on any tag to see a full list of recordings with the same tag.

Make an Action Plan

How can you make the most of what you learned at the meeting? Check the auto-generated list of action items. In addition to listing items discussed in the meeting, Komodo automatically recommends related tasks to help you reach goals more efficiently.

Trim or Edit the Recording

Prefer to cut out some small talk or an off-topic tangent? Use Komodo's video editor to touch up the recording. You can fine-tune the transcript, trim entire sections, and remove awkward pauses.

Share the Recording

Want your colleagues to watch or listen to the conversation? Copy the link to share the recording with anyone within or outside of your organization.

To prevent the recording from being shared widely, check the settings. You can set the link to expire on a certain date or protect the video with a custom password. You can also determine whether viewers have permission to download the video, view attachments, or leave feedback.

Start Recording Meetings With Komodo for Free

Have an important meeting to record? Sign up for Komodo and set up the desktop app or Chrome extension in minutes. Then, capture anything from meetings to presentations to asynchronous messages for your team.

About the author

Get started today for FREE

Pick the right app for to start off now

WATCH: USA's Cole Hocker rallies for gold in 1500m stunner, Yared Nuguse takes bronze

Hocker stormed past the reigning olympic champion and world champion in the race's final 100 meters., by eric mullin • published august 6, 2024 • updated on august 6, 2024 at 6:44 pm.

Team USA secured a stunning — and historic — result in the men's 1500m final at the 2024 Paris Olympics .

American Cole Hocker stormed past reigning Olympic champion Jakob Ingebrigtsen of Norway and world champion Josh Kerr of Great Britain in the race's final 100 meters to secure the upset victory at Stade de France on Tuesday .

Philadelphia news 24/7: Watch NBC10 free wherever you are

Ingebrigtsen and Kerr were viewed as the race's top favorites, but Hocker simply wouldn't be denied as he rallied to the top of the podium with an Olympic-record time of 3:27.65.

USWNT advances to gold medal game, Gabby Thomas claims 200m victory

US men's basketball advances to semifinals with rout of Brazil

329 medal events. 32 sports. Endless drama. Catch all the action at the Paris Olympics . Sign up for our free Olympics Headlines newsletter.

Kerr, the reigning Olympic bronze medalist, finished second in 3:27.79 to take silver, while American Yared Nuguse claimed bronze with a time of 3:27.80. It marked the first time that the U.S. had two medalists in the men's 1500m since all the way back at the 1912 Stockholm Games.

Hocker, an Indianapolis native, and Nuguse, a Louisville, Kentucky, native, each made the Olympic podium for the first time. The medal triumphs came after Hocker placed sixth in the event at the pandemic-delayed 2020 Tokyo Olympic , while Nuguse was forced to withdraw from the Tokyo Games due to a quad injury.

In a stunner, Ingebrigtsen finished one spot off the podium with a time of 3:28.24. The only other American in the race, Hobbs Kessler , finished fifth in 3:29.45.

How many laps is 1500m?

The 1500m race features 3 3/4 laps.

What is the 1500m world record?

The world record in the 1500m has stood for more than two decades. The mark is held by Morocco's Hicham El Guerrouj , who ran the race in 3:26.00 in July of 1998 .

Where is Cole Hocker from?

Hocker is from Indianapolis.

Where did Cole Hocker go to college?

He attended the University of Oregon .

What is Cole Hocker's height?

The 23-year-old stands 5-foot-11.

This article tagged under:

• How to Login
• Use Teams on the web
• Join a meeting in Teams
• Join without a Teams account
• Join on a second device
• Join as a view-only attendee
• Join a breakout room
• Join from Google
• Schedule a meeting in Teams
• Schedule from Outlook
• Schedule from Google
• Instant meeting
• Add a dial-in number
• See all your meetings
• Invite people
• Meeting roles
• Add co-organizers
• Hide attendee names
• Tips for large Teams meeting
• Lock a meeting
• End a meeting
• Manage your calendar
• Meeting controls
• Prepare in a green room
• Present content
• Share slides
• Share sound
• Apply video filters
• Mute and unmute
• Spotlight a video
• Multitasking
• Raise your hand
• Live reactions
• Take meeting notes
• Customize your view
• Laser pointer
• Cast from a desktop
• Use a green screen
• Join as an avatar
• Customize your avatar
• Use emotes, gestures, and more
• Get started with immersive spaces
• Use in-meeting controls
• Spatial audio
• Overview of Microsoft Teams Premium
• Intelligent productivity
• Advanced meeting protection
• Engaging event experiences
• Change your background
• Meeting themes
• Audio settings
• Manage attendee audio and video
• Reduce background noise
• Voice isolation in Teams
• Mute notifications
• Use breakout rooms
• Live transcription
• Language interpretation
• Live captions
• End-to-end encryption
• Presenter modes
• Call and meeting quality
• Meeting attendance reports
• Using the lobby
• Meeting options
• Record a meeting
• Meeting recap
• Play and share a meeting recording
• Delete a recording
• Edit or delete a transcript
• Customize access to recordings or transcripts
• Switch to town halls
• Get started
• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

A CIO canceled a Microsoft AI deal. The reason should worry the entire tech industry.

• A pharma company stopped using Microsoft's Copilot AI tool, with an exec citing high cost and low value.
• The company used Office 365 Copilot for 500 staff and compared it to middle-school presentations.
• Microsoft is mulling repackaging 365 licenses to better monetize AI features amid record spending.

AI models and tools look great when researchers measure success with their own wonky benchmarks. When paying customers try this technology in the real world, things can get ugly.

That's what happened when an IT executive at a pharmaceutical company tried out Microsoft's Copilot AI features, according to a recent research note from Morgan Stanley.

The chief information officer of this pharma company paid extra to have 500 employees use Office 365 Copilot in the fourth quarter of 2023 and first quarter of 2024. This is Microsoft 's much-heralded AI upgrade to its popular suite of productivity software.

After six months, the exec canceled the upgrade because the AI tools weren't good enough to be worth the extra money.

In fact, he compared the slide-generation capability of Microsoft's AI tools to "middle school presentations," according to a transcript of a call with the Morgan Stanley analysts that was included in their research note.

"The price is double," the executive, identified only as Greg, said. "And we really just do not see the value we're getting out of those tools worth double."

The E3 version of Microsoft's 365 software suite costs about $34 per user a month. Adding Copilot AI features costs another $30 per user a month. For 500 employees, that would roughly add an extra $180,000 a year.

These new Microsoft tools are considered some of the premier examples of powerful artificial intelligence in action in the real world. Investors have bid up Microsoft and other big tech shares massively, betting that this product and similar offerings will catch on with paying customers.

If a large pharma company can't see $180,000 of value in these tools, that's a problem that should worry the entire tech industry.

Legal issues with AI meeting summaries

The 365 Copilot AI feature that the IT executive found more compelling was the ability to archive and summarize video meetings on Microsoft's Teams app. But he said his legal team was wary of retaining meeting transcripts, so the pharma company didn't use that feature.

Related stories

"What you're left with are tools that are along the lines of building ChatGPT instead of Word, which I think is marginally useful at best," the exec said. "Building a generative AI slide capability, which really is at the quality of middle school presentations at this point. And then Excel, which is, again, not really something that most people who use spreadsheets would think of using it."

He added that the company would consider adopting Office 365 Copilot for a subset of employees if it cost a fraction of its current price.

Microsoft must recoup big AI investments

The comments follow internal concerns at Microsoft about whether its AI services will create enough value to persuade corporate customers to pay more.

Wall Street is also wondering how Microsoft will recoup its massive AI spending. The company is amassing 1.8 million graphics processing units to build and run AI models and related products. It also has a plan to triple data-center capacity, mainly to handle AI workloads. Its capital expenditure hit a record $14 billion in the most recent quarter. A company spokesperson did not respond to a request for comment.

Microsoft is considering revamping the way it packages 365 software licenses like E3 to try to make more money from AI. The outcomes could include repackaging AI features into existing licenses or creating a more expensive bundle with Copilot AI capabilities, a person with direct knowledge of the plan said.

Do you work at Microsoft or have insight to share?

Contact Ashley Stewart via the encrypted messaging app Signal (+1-425-344-8242) or email ( [email protected] ). Use a nonwork device.

Watch: Volkswagen is using AI to speed up and scale marketing, while also integrating ChatGPT into its vehicles, says CMO Susanne Franz

• Main content

Australia smashes men's cycling team pursuit world record, wins bronze medal in team sprint at Paris Olympics

Sport Australia smashes men's cycling team pursuit world record, wins bronze medal in team sprint at Paris Olympics

Australia has broken the men's team pursuit world record on day two of the Olympic track cycling program.

The combination of Olympic medallists Sam Welsford, Kelland O'Brien, plus Games debutants Conor Leahy and Oliver Bleddyn, clocked an incredible time of 3 minutes and 40.730 seconds to easily beat reigning Games champions Italy in their round-one heat.

That sets up a gold-medal ride on Wednesday against Great Britain, Australia's long-time fierce rivals in the event.

The previous world record was 3:42.032, set by Italy at the Tokyo Olympics.

The world record came as Australia won bronze in the men's team sprint, beating France in their ride-off.

The combination of Leigh Hoffman, Matthew Richardson and Matthew Glaetzer rode 41.597 seconds to beat France's 41.993 in front of the raucous and parochial home crowd at the Saint-Quentin-en-Yvelines velodrome outside Paris.

Had they posted that time earlier on Tuesday in the first round, Australia would have ridden off against the Netherlands for the gold medal.

But Australia only managed 42.336, while the Dutch broke their own record.

The Dutch reduced the world mark again as they beat Great Britain in the final, clocking 40.979 to 41.814. They are the first team to go sub-41.

While it is Australia's first Olympic medal in the event since bronze at the Sydney Games, they made no secret of their gold medal aspirations.

Australia had upset the powerful Dutch to win the 2022 world title and were narrowly runners-up to them at last year's worlds.

Despite missing out on the gold medal, Glaetzer said it was "a lot of relief" after claiming the drought-breaking medal in the team sprint for Australia.

"I've been chasing an Olympic medal my whole career and it's taken 12 years," he said. 

"Every single team sprint we've come fourth and it's been the monkey on the back that we just haven't been able to shake. 

"We've lost to France twice in the Olympic final as well for bronze, and when we were heading up against them again I'm like, 'Here we go.'

"We've won the world title two years ago, came second last year. We've been right up there and just really didn't want to let the boys down on this stage. 

"Super proud that we got it done. I know a lot of the media put heaps of emphasis on gold medals, but to be honest, any performance that you're proud of is super valuable, and this bronze is like a gold to me, to be honest. 

"I mean, after going 12 years with no Olympic medal and to win a bronze, it's so special. And to share it with the boys, I couldn't be more grateful."

Australia had qualified fastest in the men's team pursuit on Monday, but it was unclear which teams were riding to schedules and saving their best for the first round.

The Australians beat Italy by more than two seconds — a whopping margin.

Australia last won the men's team pursuit gold medal at the 2004 Athens Olympics and finished runner-ups to the British at the 2012 and 2016 Olympics.

They won bronze in Tokyo — Australia's only medal on the track at those Olympics — after Alex Porter face-planted in qualifying when his handlebar snapped off.

Also on Tuesday, Australia was sixth-fastest in women's team pursuit qualifying.

The ABC of SPORT

• X (formerly Twitter)

Related Stories

How to stay across the olympics on the abc.

When do the Summer Olympics start? What you need to know ahead of Paris 2024

From the Matildas to the Gangurrus — everything you need to know about the Aussie teams bidding for gold in Paris

• Olympic Games
• Track Cycling