copy content of slide presentation

How to copy just the contents of a slide from a Power Presentation to your PowerPoint file.

When you copy the contents of slides between different presentations, you can choose what to keep from the original document. Decide ahead of time if you want to keep the styles and colors from the original source presentation or let your existing PowerPoint replace the colors and background with the style you already have set. Here, the Power Presentation is referred to as the 'source' and your existing PowerPoint is the 'destination' . 1. Open the Complete Power Presentation inside PowerPoint that has the slides you want to use. 2. Go to the slide that has the content you want to use. Use your mouse to draw a box over the entire slide, highlighting everything on the slide (or single-click anywhere in the slide and use CTRL+A), then use Edit > Copy (CTRL+C). 3. Open your existing PowerPoint presentation. Add a new slide in your presentation where the new stuff will go. 4. Go to Paste Special (it is the down arrow under the Paste button in PowerPoint) and choose the first option under Paste Special "Use Destination Theme" . 5. If you want the colors to remain the same from the Power Presentation, use the middle option "keep source formatting" . 7. Edit the contents of your new slides.

All of the text is easily replaced with your own. Charts and graphs use placeholder data. To replace the data in a chart, right-click the chart and choose "Edit Data..." to open an Excel spreadsheet where your data can be entered. Images often have animations and styles applied to them. To use your own images, right-click an image and choose "Change Picture..." . Choose a new image and the style and animation applied will automatically be applied to your new picture. If you need more slides with a certain layout (for instance, you need to show a few extra slides with graphs), copy a slide with a graph layout and paste in as many new slides as you need.

IF the content doesn't fit on your slide You may need to copy the entire slide so the slide keeps everything in the same place. 

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How to copy slides to or from another presentation

• Copy the slides from the original presentation to the new presentation,
• Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

   1.   Open both presentations:

• The presentation from which you want to copy slides – source presentation,
• The presentation to which you need to copy slides – working or destination presentation.

   2.   On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

   3.   Select slide or slides to be copied:

• In the Slide Sorter view, click the slide on the Slide pane.
• In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
• To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
• To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

   4.   Copy the selection to the Clipboard by doing one of the following:

   5.   In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

   1.   On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

   2.   On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

• Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

The Reuse Slides pane displays thumbnails of the available slides.

   3.   On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

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How to create a dynamic presentation

How to Copy Slides to a Different PowerPoint Presentation

Copying slides from one PowerPoint presentation to another is a great way to reuse content and save time. Whether you want to consolidate projects, update old presentations, or simply pull useful slides from past decks, there are a few easy ways to transfer slides between PowerPoint files.

Before You Copy Slides

Before copying any slides, open both the source presentation (with the slides you want to copy) and the target presentation (where you want to paste them). You can arrange the PowerPoint windows side-by-side or switch between them with the taskbar.

Method 1: Copy and Paste Slides

The fastest way to copy slides between PowerPoint presentations is using copy/paste:

Tip: You can choose different paste options like “Paste Link” and “Keep Source Formatting.”

Method 2: Import Slides from Another Presentation

Method 3: drag and drop slides.

You can also copy slides by dragging and dropping:

Repeat for any other slides you want to copy.

Tips for Copying Slides

Follow these tips when copying slides between presentations:

Reusing slides from old presentations is an excellent way to build new decks faster. With the right technique, you can quickly copy one or more slides exactly where you need them.

About The Author

Vegaslide staff, related posts, disable using esc in powerpointviewer 97, how to insert an image into a shape in powerpoint, how to insert a countdown timer in a powerpoint presentation, how to print powerpoint with the notes on mac.

Byte Bite Bit

How to Copy and Paste PowerPoint Slides: Simple Steps for Efficiency

Copying and pasting slides in PowerPoint can feel like navigating through a minefield, but it’s actually quite simple once you know the steps. 💡 Whether you’re sharing your killer marketing pitch with a colleague or integrating slides from multiple sources, mastering this skill is essential. To copy a slide, simply right-click on the slide thumbnail, select “Copy,” and paste it into your destination presentation. This keeps all your formatting and design intact, so no need to worry about consistency.

I remember when I first struggled with this, feeling like I was reinventing the wheel every time I moved slides between presentations. A nifty trick is to use keyboard shortcuts for speed: Ctrl + C to copy and Ctrl + V to paste. This way, you can focus more on refining your content rather than getting bogged down in the technicalities.

You can even choose between using the original slide format or matching the destination theme, depending on your needs. For those who enjoy a streamlined workflow, dragging the slide thumbnail directly between presentations works wonders. It’s like magic—but better, because it’s real and will save you loads of precious time!

• 1.1 Choosing the Right Theme and Layout
• 1.2 Consistency in Design and Formatting
• 1.3 Using Animations and Transitions Wisely
• 2.1 Mastering Slide Master for Custom Designs
• 2.2 Incorporating Multimedia and Interactive Elements
• 3.1 Copying and Duplicating Slides Effectively
• 3.2 Reorganizing Slides for Maximum Impact
• 4 Troubleshooting Common PowerPoint Problems

Creating Impactful PowerPoint Presentations

Crafting a compelling PowerPoint presentation isn’t just about slapping some text onto slides. It’s about combining a well-chosen theme, consistent design, and strategic use of animations and transitions.

Choosing the Right Theme and Layout

The theme and layout of your presentation set the stage for your content. Always start with a theme that aligns with your topic and audience.

When I work on a presentation about marketing strategies, I often choose vibrant and dynamic themes to keep my audience engaged. Layout consistency matters just as much. Keeping a uniform layout across slides helps in maintaining a cohesive look. Use built-in slide layouts to ensure consistency in the placement of titles, content, and images.

Think about it this way: a well-organized layout is like having a map while traveling – it guides both you and your audience seamlessly through your story.

Consistency in Design and Formatting

Consistency in design and formatting is crucial for a polished presentation. Use the same fonts , colors , and styles throughout. Bold the main points, italicize the key terms, and never mix too many types of fonts.

I’ve found that using a maximum of two fonts—one for headings and one for body text—keeps things clean and easy to follow. My go-to pairing is Arial for headings and Times New Roman for body text. Don’t forget the alignment: left-aligned text is generally easier to read than centered text.

Numbers, bullet points, and short paragraphs break down information into digestible chunks. Here’s a quick list to keep in mind:

• Use bullet points to list key ideas
• Highlight important terms with bold and italics
• Limit each slide to one main idea

Using Animations and Transitions Wisely

Animations and transitions can add flair to your presentation, but overusing them can be distracting. I focus on subtle, purposeful animations like “Fade” or “Appear” for introducing bullet points.

For transitions between slides, I prefer a simple, uniform transition throughout. “Fade” and “Push” are my favorites because they’re smooth and professional. Animations should enhance the message, not overshadow it. If you are presenting market data, use animations to highlight trends as you discuss them.

Below is a little comparison table for quick reference:

Always keep it professional and clean; that’s the key to effective PowerPoint presentations.

Advanced PowerPoint Techniques

Elevating your PowerPoint presentations involves mastering custom design with Slide Master and integrating multimedia elements to enrich interactivity and engagement.

Mastering Slide Master for Custom Designs

Using Slide Master in PowerPoint is like having a magic wand for your design. It allows you to create custom templates that can be applied across your entire presentation. With PowerPoint for Microsoft 365 , I can easily access Slide Master by going to the View tab.

In Slide Master, I can customize fonts, colors, effects, and even layouts. It’s a one-stop shop for creating a consistent look and feel. For example, I can set custom bullet points and unique background images that match my brand identity. The best part? Any changes I make in Slide Master automatically update all the corresponding slides, saving me heaps of time.

Additionally, Slide Master lets me insert placeholders for text, images, and even multimedia content. This ensures that all my slides maintain a uniform layout, making my presentations look polished and professional. Talk about efficiency!

Incorporating Multimedia and Interactive Elements

Bringing multimedia into PowerPoint adds a dynamic flair to my presentations. Images, videos, and sound clips can transform a bland slide into an engaging experience. For example, I use high-quality images from PowerPoint templates or my personal collection by dragging and dropping them onto my slides.

Interactive elements, such as hyperlinks and action buttons, create a more engaging environment. These features can direct the audience to additional resources or different sections of my presentation seamlessly. Embedding videos directly from sources like YouTube or my local files adds a real-time feel to my slides.

Another cool trick is to use the Animation Painter to copy animations across slides. This ensures a cohesive animated flow, making every transition smooth and captivating. For anyone looking to take their presentations up a notch, multimedia and interactive elements are definitely the way to go.

Efficient Slide Management

Managing PowerPoint slides efficiently can enhance your presentation’s effectiveness and save you valuable time. Below are some techniques to help you copy and organize slides seamlessly.

Copying and Duplicating Slides Effectively

Copying and duplicating slides is a key part of creating a cohesive presentation. In Normal View, I click on a slide in the thumbnail pane on the left. Right-clicking provides a Copy option. Alternatively, Ctrl+C works wonders.

To duplicate, I find it efficient to right-click the slide thumbnail and select Duplicate Slide . This method quickly creates an exact copy without needing to paste. These basic yet crucial steps ensure slides are efficiently managed.

Using shortcuts increases productivity. For instance, once a slide is copied, Ctrl+V pastes it into the desired location.

The Slide Sorter View lets me copy multiple slides by selecting them while holding Shift and then copying the entire group.

Reorganizing Slides for Maximum Impact

Positioning your slides correctly ensures your message is clear. In Slide Sorter View , I can easily drag and drop slides to rearrange them. This view offers a broader perspective on the slide sequence.

Using slide thumbnails, I reposition slides in Normal View. It’s as simple as clicking and dragging slides to the correct spot. Leveraging both views enhances my control over the presentation flow.

For larger presentations, utilizing sections can be a game-changer. Grouping relevant slides into sections keeps things organized and makes large presentations manageable. I rename sections for better clarity.

Copying sections, in the same way as individual slides, ensures no data is lost, keeping the presentation cohesive. This method keeps the process streamlined.

Troubleshooting Common PowerPoint Problems

I’ve had my fair share of frustrations with PowerPoint, so let’s dive into some common issues and how to troubleshoot them.

Paste Special Not Working

Sometimes, the Paste Special function refuses to cooperate. If you can’t paste a slide or an element in a specific format, try copying the content again. Right-click and look for different paste options. Sometimes, the problem is simply that PowerPoint didn’t copy it properly the first time.

Tip: If you’re using keyboard shortcuts, ensure you’re pressing the right keys. Ctrl+C for copy and Ctrl+V for paste work like a charm most of the time.

Broken Links to External Files

Ever clicked on a link in your presentation only to find it’s broken? To fix this, check if the file path or URL has changed. You might need to update the links manually.

Corrupted Local Credentials

This one’s tricky. If you can’t copy or paste due to account issues, sign out of your Microsoft account, close all Office apps, and log back in. This has solved many of my seemingly inexplicable problems.

Copy-Pasting Across Presentations

If you’re moving slides between presentations, use the following steps:

• Open both presentations.
• In the origin presentation, select the slides you want to copy.
• Right-click -> Copy.
• Go to the destination presentation, position where desired, and right-click -> Paste.

Gremlins in Command+V on Mac

Working on a Mac and Command+V not working? Make sure your Office is up-to-date. Office 2011 is quite old and might have compatibility issues.

Always save your work frequently. Even the best troubleshooting tips can’t help if you forget to hit save and lose hours of effort.

Related posts:

• How to Record a PowerPoint Presentation: Step-by-Step Guide for Professionals
• How to Print PowerPoint with Notes: A Step-by-Step Guide
• How to Change Slide Size in PowerPoint: A Step-by-Step Guide
• How to Change Font on All Slides in PowerPoint: A Step-by-Step Guide
• Where is Word Art in PowerPoint: Quick Guide for Users
• How to Rotate Ruler in PowerPoint: Step-by-Step Guide
• How to Add Footer in PowerPoint for Professional Presentations
• How to Add Columns in PowerPoint: A Step-by-Step Guide
• How to Video Record Yourself Presenting a PowerPoint: Essential Tips and Tools
• How to Add 3D Models in PowerPoint: Step-by-Step Guide for Presentations
• PowerPoint Couldn’t Write to Microsoft Word: Troubleshooting and Solutions
• How to Group Shapes in PowerPoint: Step-by-Step Guide

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• PC & Mobile

How to Copy Slides to a Different PowerPoint Presentation

Jessie Richardson Read more January 6, 2021

If you’ve created a fantastic PowerPoint presentation, you may want to reuse the slides in the future. Fortunately, this is a pretty straightforward task. With just a few simple clicks, you’ll be able to copy them.

However, there are various other options, like keeping the formatting, which you should know about. In this article, we’ll show you how to copy slides to a different PowerPoint presentation. Plus, we’ll show you some useful PowerPoint hacks.

Copying Slides and Keeping Formatting

The presentations you’re working on can have different styles and themes. Nonetheless, you want to copy slides from one presentation to another, but keep the same formatting. To do so, make sure you open both PowerPoint presentations. For a better view of all slides, under ‘View’ tap on ‘Slide Sorter.’ There you’ll see all the slides from the presentation. All you have to do is select the ones you want to copy.

Depending on what you want to do, you can either select all slides or just specific ones. The commands are different for Mac and Windows users. To select all files:

For Windows users : Ctrl + A

For Mac users : Cmd + A

If you want to select specific slides, this is what you need to do:

Windows users : Ctrl + click

Mac users : Cmd + click

Now that you’ve selected, you can copy by holding Ctrl and C, or Cmd and C for Mac users. Once you do that, head over to the other presentation. To keep the formatting, click on the ‘New slide’ under the ‘Home’ button. Then, click on ‘Reuse Slides.’ You’ll now see a box open on the right side of the presentation, where you can browse the slides from the old presentation and select the ones you want to copy.

The next step is crucial because it allows you to keep the formatting of the old presentation. By ticking the box next to ‘Keep source formatting,’ you ensure the old slides keep the same style and the theme, even though they’re now copied to a new presentation.

Copying Slides Without Source Formatting

If you want to merge slides from different PowerPoint presentations, while keeping the uniformed style and theme, the steps will be different.

As before, open both PowerPoint presentations and select the slides you want to copy. In the presentation where you want them inserted, open ‘Slide Sorter’ for a better view. Here, copy the slides – and that’s it! When you adopt this method, the slides will assume the new presentation style and lose their formatting.

PowerPoint Hacks

Besides being able to copy slides from one presentation to another, there are other hacks and tips you should know. Without further ado, let’s see what these are.

Hack #1: Embedding Fonts

Fonts are a huge part of any PowerPoint presentation as they draw the attention of the audience. If you choose a font that isn’t clear, your audience won’t be able to see the content of the presentation itself. However, another problem may arise when you share your presentation with someone who doesn’t have the font you’ve used in PowerPoint. To avoid this, here’s what you can do:

Now, when another person receives your presentation, they won’t have a problem seeing it, even if they don’t have the same font saved.

Hack #2: Adding Audio

If you want to get a little bit creative with your presentation, you can add audio. To do that, click on ‘Insert’ from the menu bar and then ‘Audio.’ You can now choose whether you want to use something from your computer or online. Once you insert the audio, you’ll see the ‘Playback’ tab. You can now select the starting point of the sound, or choose it to play in the background while you deliver the presentation.

Hack #3: Make Your Presentation a Video

Although PowerPoint presentations can be interesting, many people still prefer to watch videos on a particular topic. Luckily, you can easily turn your presentation into a video. Follow these steps:

Various PowerPoint Options

As you can see, PowerPoint comes with some fantastic options. If you’ve made a really great presentation and want to use some slides in the future, you can do it easily. Moreover, you can choose to keep the formatting if you want.

Besides that, there are some other unique PowerPoint features which can make a huge difference to your presentation. Make sure you check them out the next time you need help. How about you? Are you a fan of PowerPoint presentations? Do you know any other hacks? Why not share them with the rest of the community in the comments section below?

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How to Copy and Paste in PowerPoint? [With Shortcuts & Tips!]

By: Author Shrot Katewa

Using Copy and Paste in PowerPoint is really one of the basic features. That said, it is also one of the most powerful and commonly used options in PowerPoint. So, how exactly does copy and paste work in PowerPoint?

Select the text or an object that you want to copy by clicking on it. Then, press Ctrl+C on your keyboard (Cmd+C on Mac) or right-click and select “Copy”. Go to the destination slide and press Ctrl+V (Cmd+V on Mac) or right-click and select “Paste” to paste the text or the object that you had copied.

As easy as the answer may seem, the copy and paste command can actually be used for more than just duplicating a line of text or creating another shape.

So, in this article, we will learn how to use the copy and paste command in PowerPoint for more than just a few basic things! Plus, you will get to know how to disable copy and paste for your audience. Additionally, I will also help you understand how to use copy and paste function correctly when working with images and charts!

That and much more! So, let’s get started!

[A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. How to Copy and Paste in PowerPoint?

In general, copying and pasting in PowerPoint is very straight forward. Here is how you do it in 6 simple steps:

Step-1: Select the object or text you want to copy

At first, you have to select the object or text you want to copy by clicking on the ‘ Left ’ mouse button and dragging the cursor over it.

Step-2: Click on the ‘Right’ mouse button on the selected object to open the drop-down menu

After you have selected the object that you want to copy, hit the ‘ Right ’ mouse button. A drop-down menu will appear with several options.

Step-3: Press the ‘Copy’ option

In the drop-down menu, select the ‘ Copy ’ option. This will make a copy of the object and temporarily save it in the ‘ Clipboard ’ menu ready to be pasted in your preferred location.

Step-4: Click on the ‘Right’ mouse button on the slide you want to paste your object or text.

After you have copied the object, go to the slide where you want to paste the object, ‘ Right click ’ on your mouse anywhere in the slide to access the drop-down menu.

Step-5: Click on the ‘Use Destination Theme’ option.

Finally, after you have ‘ Right clicked ’ on the slide where you want to paste your object, select the ‘ Use Destination Theme’ option located under ‘ Paste Options ’ with an icon of a clipboard with a lower case ‘a’ on it. You can do the same for copied texts as well.

1a. How to Copy and Paste in PowerPoint on Mac?

Copy and pasting in PowerPoint on Mac is almost the same as it is on Windows . Follow these simple steps to copy and paste objects on your Mac computer:

Step-1: Select the object and click on the ‘Right’ mouse button

At first, go to the slide where the object or text you want to copy is located. Select it by clicking on the ‘ Left ’ mouse button. Then, press the ‘ Right ’ mouse button. This will give you access to a drop-down menu.

Step-2: Click on the ‘Copy’ button

Now click on the ‘ Copy ’ option from the drop-down menu. Similar to Windows operating systems, this will make a copy of the object and temporarily save it on the ‘ Clipboard ’ of your PowerPoint presentation.

Step-3: Go to the destination slide, and right-click on the slide

After you have copied the object, go to the destination slide where you want to paste the object and hit the ‘ Right ’ mouse button. This will again give you access to the drop-down menu.

Step-4: Click on “Paste” option

Finally, click on the ‘ Paste ’ option that is located on the menu. This will paste the copied object or text onto the destination slide.

1b. Keyboard Shortcuts for Copy and Paste in PowerPoint (For PC & Mac)

Microsoft PowerPoint has keyboard shortcuts to bypass the drop-down menu that makes the process much more efficient. To use your keyboard to copy and paste objects in your PowerPoint presentation, use the following keyboard shortcuts –

• To copy – Press Ctrl+C
• To paste – Press Ctrl+V
• To copy – Press Cmd+C
• To paste – Press Cmd+V

2. How to Copy and Paste a PowerPoint Slide?

While making your PowerPoint presentation, you might often need to copy an entire slide from one destination to another. The process is explained in 3 easy steps below:

Step-1: ‘Right Click’ using your mouse on the Slide you want to copy.

To begin, you have to move your cursor to the slide that you want to copy and click on the ‘ Right ’ mouse button to open the drop-down menu.

Step-2: Select ‘Copy’ option or press ‘Ctrl + C’

From the drop-down menu, Select the ‘ Copy ’ option. This will make a copy of the slide to your clipboard. Alternatively, you can skip ‘ Step-1 ’ by just selecting the slide and pressing ‘ Ctrl + C ’ 

Step-3: Right-click between the two slides and Paste the Copied Slide

Finally, position your cursor on the slide bar where you want to paste the copied slide. Hit the ‘ Right ’ mouse button and select the ‘ Use Destination Format ’ option under ‘ Paste Options ’. Alternatively, you can also use the keyboard shortcuts ‘ Ctrl + V ’ to get the job done.

This will immediately paste your slide to your preferred position in the PowerPoint presentation.

2a. How to Copy and Paste a PowerPoint Slide in Another Presentation?

Copy and pasting a PowerPoint slide from another presentation is almost identical to copy and pasting a slide from the same presentation. The whole process is described below:

Step-1: Copy the Original Slide

At first, go to the PowerPoint presentation that has the slide that you want to copy into your presentation and then copy the slide.

Step-2: Paste the Slide in the Destination presentation

Now simply paste the slide you have copied from the other slide by positioning your cursor on the slide bar and clicking on the ‘ Right ’ mouse button and selecting ‘Use Destination Themes’ under the ‘Paste Options.’

This will paste the slide you have copied to your preferred location while matching the theme used in your PowerPoint presentation.

2b. How to Copy and Paste a PowerPoint Slide without Losing Formatting?

PowerPoint also has the option to paste slides from other presentations while maintaining the original format of the slide. Below is a step-by-step guide on how to do that.

Step-1: Copy the slide you want to paste from the source presentation

Go to the presentation that has your preferred slide and copy it by hitting the ‘ Right ’ mouse button and then selecting the ‘ Copy ’ option from the drop-down menu.

Step-2: Go back to your PowerPoint presentation and click on the ‘Right’ mouse button in your preferred location.

In the next step, you have to go back to your PowerPoint presentation and click on the ‘ Right ’ mouse button on the position where you want to paste the slide that you copied. This will open the drop-down menu.

Step-3: Click the ‘Keep Source Format’ option under ‘Paste Options’

After you have accessed the drop-down menu, instead of clicking on the ‘ Use Destination Format ’ option, click on the ‘ Keep Source Format ’ option, the icon looks like a paintbrush on a clipboard as shown in the screenshot.

After selecting the ‘ Keep Source Format ’ option, the slide had copied will be pasted on your PowerPoint presentation, but it will match the format of the presentation it was originally in.

3. How to Copy and Paste Text in PowerPoint?

Copy and pasting text in your PowerPoint presentation is an easy 2 step process. They are explained below:

Step-1: Select the text that you want to copy in your PowerPoint presentation

At first you have to copy the text that you want to paste in your PowerPoint presentation. Simply select the text, press the ‘ Right ’ mouse button and click on the ‘ Copy ’ option from the drop-down menu.

Step-2: Go to the slide in your PowerPoint presentation and paste the copied text

Once you have copied the text you want to paste on your presentation, go to the slide where you want to paste the text, press the ‘ Right ’ mouse button and click on the ‘ Use Destination Format ’ option.

Check out our article on How to Format Text in PowerPoint to edit the text the correct way in PowerPoint and save some time!

4. How to Copy and Paste Pictures in PowerPoint?

The process of copying and pasting pictures in PowerPoint is almost the same as copying and pasting texts in PowerPoint. Simply copy your preferred picture and paste it in your PowerPoint presentation.

It is important to note that you can also copy and paste an image from a folder into your PowerPoint presentation. You can also do it using the keyboard shortcuts ‘Ctrl + C’ to copy and ‘Ctrl + V’ to paste.

“Unable to Paste Image” Error in PowerPoint

In some cases, users are unable to paste pictures in their PowerPoint presentation if the image is copied from a folder. In such a case, you will have to insert the image into your PowerPoint slide, instead of pasting it. The process is described step-by-step below.

Step-1: Click on the “Insert” tab to add an Picture

At first, you have to go to the slide where you want to insert the image and then go to the ‘ Insert ’ ribbon located in the upper left area of your PowerPoint window. Now click on the ‘ Pictures ’ option.

Step-2: Select the ‘This Device…’ option

After clicking on the ‘ Pictures ’ option, select ‘ This Device… ’  from the drop-down menu.

Step-3: Select the image click ‘Insert’

A pop-up window will appear, where you have to select the image, you want to add to your presentation. After selecting the image, click on the ‘ Insert ’ button at the bottom right corner of the pop-up window to successfully insert it to your presentation.

The image will be added to the slide in your PowerPoint presentation. Now all you have to do is resize it and place it in your preferred position.

5. How to Disable Copy and Paste in PowerPoint?

Although you cannot completely turn off the copy and paste option from your PowerPoint presentation file, you can, however, restrict the PowerPoint file to ‘ View Only ’ for permitted users.

This way only permitted users will be able to view the presentation file and they will not be able to edit or copy anything from it. A step-by-step guide to the whole process is given below.

Step-1: Go to the ‘Info’ section in the ‘File’ tab.

To restrict your PowerPoint presentation, at first you have to go to the ‘ Info ’ section which is located in the ‘ File ’ tab.

Step-2: Restrict the Access of the PowerPoint Presentation

Now you have to go the ‘ Restrict Action ’ option under ‘ Protect Presentation ’ and select the ‘ Restricted Action ’ option.

Step-3: Tick the box that says, ‘Restrict permission to this presentation’

After you press the ‘ Restricted Action ’ option, a pop-up window will appear. Tick the box that says ‘ Restrict permission to this presentation ’ on the pop-up window to enable the restriction on your presentation. This will allow you to limit the viewership and use of your PowerPoint presentation file to selected users only.

Step-4: Add the email addresses of the users and press ‘Ok’

Add the email addresses of the users you want to show the presentation to in the first box that says ‘ Read… ’ and press the ‘ Ok ’ button at the bottom right corner of the pop-up window. 

Now email the presentation to the users with access to your presentation. This way, only the users you added to the box will be able to see the presentation, without being able to edit or copy anything on it.

6. Troubleshooting Copy and Paste Issues in PowerPoint

There may be more than a few reasons why you cannot copy and paste in you PowerPoint presentation. In this section I will be discussing some of the reasons why that maybe and how to fix them.

6a. PowerPoint Won’t Copy and Paste? Here’s Why!

Although this is quite a rare occurrence, however, this can happen from time to time. Here’s what you can do to troubleshoot this problem –

• Restart Microsoft Office – Sometimes, the problem gets solved by simply restarting the PowerPoint or even Microsoft Office application. If it gets solved, then great! Else, move on to the next step.
• Restart your Computer – Restarting your computer will most definitely fix the problem. Perhaps your computer had an update or even the Microsoft Office application received an update and needed to restart. However, if the problem is still not fixed, then you need to check to see if any of the other common reasons have caused an issue! (mentioned below)

The 3 most common reasons why you might be having trouble copying and pasting in your PowerPoint Presentation are:

1. The latest update in you Microsoft Office may have a bug that needs fixing

2. The Microsoft Office installed in your computer maybe broken and needs to be repaired

3. One of the installed add-ins in your Microsoft PowerPoint might be causing this problem.

If you have managed to fix the above 3 errors, it is highly unlikely that you will have a copy and paste issue. If the issue still exists, you would be better off to check if this is a system-wide issue or just an issue in PowerPoint. Based on this, 2 scenario’s can emerge –

• Copy and paste issue is still seen only in PowerPoint – then, reach out to a customer support executive from Microsoft.
• You are unable to copy and paste anywhere on your computer – perhaps check to see if the “Control” key on your keyboard is functioning fine. Other than that, there isn’t any other solution apart from resetting your computer to factory default or replacing your computer altogether.

6b. Excel Chart Won’t Paste into PowerPoint!

Sometimes, the paste function just doesn’t work when trying to paste a chart from Excel to PowerPoint. This can be really annoying especially when you are in a hurry.

Below, I’ve shared 3 methods to fix the issue of an excel chart not pasting into your PowerPoint –

Method 1 – Using “Paste Special” Option

One of the solutions to not being able to paste your Excel Chart is to use the “ Paste Special ” option. Here is a step-by-step explanation of the process.

Step-1: Copy the chart from your Excel Workbook

At first you have to copy the Chart by “ Right clicking ” on it and selecting the “ Copy ” option.

Step-2: Click on the arrow under the “Paste” option

After that, you have to go back to the slide you want to paste the chart. Click on the arrow under the “ Paste ” option in the “ Clipboard ” section of your “Home” tab . This will open a drop-down menu.

Step-3: Click on the “Paste Special” option

After opening the drop-down menu, click on the “ Paste Special ” option. This will open a pop-up window.

Step-4: Select “Microsoft Office Graphic Object” and press “Ok”

Once you have opened the “ Paste Special ” option, select “ Microsoft Office Graphic Object ” to past the chart in your PowerPoint presentation and then click on the “ Ok ” button.

Method 2 – Paste the Chart as an Image

Another solution to not being able to paste Excel Charts in your PowerPoint presentation can be to paste the chart as an image. That way, the chart will be saved to your presentation as an image instead of a chart.

The drawback to this method is that the edits that you make to your data in excel won’t automatically reflect in the chart in PowerPoint. That said, it is a temporary quick fix. If you don’t intend to update the source data for the chart, then this method will work just fine!

The process is described below.

Step-1: Save the chart as a picture from the Excel Workbook

Go to the Excel Workbook with the chart that you want to add to your presentation, “ Right click ” on it and select the “ Save as Picture… ” option.

Step-2: Press “Save” on the pop-up window.

Once you have selected the “ Save as Picture… ” option, a pop-up window will appear on your screen. Save the image of the chart by clicking on the “ Save ” button at the bottom right corner of the pop-up window.

Step-3: Select the “This Device…” option

The next step is to select the “ This Device… ” option, under the “ Pictures ” drop-down menu which you can find in the “ Insert ” ribbon

Step-4: Select the chart and press “Insert”

Finally, all you have to do is select the image of the chart and press the “ Insert ” button at the bottom right of the pop-up window.

Method 3 – Recreate the Chart in PowerPoint

If all else fails, you can still copy all the chart data from the Excel Workbook and create a new chart in your PowerPoint slide using those data. You can recreate an identical chart on your PowerPoint.

However, this may method may take time to recreate the chart exactly depending on how many customizations were done to the chart in Excel. Nevertheless, it is also an option that will work for you.

More PowerPoint Related Topics

• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• What is a Presentation Clicker? [And How to Use it!]
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to diana.grytsku (via Freepik) for the featured image of this article

How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

• You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
• To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
• You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
• Visit Business Insider's Tech Reference library for more stories .

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

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Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

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• Main content

Copy and paste in PowerPoint for the web

Copying and pasting in PowerPoint for the web differs from copying and pasting in the PowerPoint desktop application because of certain web browser limitations.

(If you are using the Firefox browser to access PowerPoint for the web, see Copy and paste text or pictures using Firefox or Safari below.)

Copy and paste pictures

You can cut or copy pictures from one slide and paste to another slide in the same presentation or another presentation. You can also cut or copy a picture from another app, such as Word for the web, and then paste it in PowerPoint for the web.

If you're prompted for access to the Clipboard, click Allow Access .

You can also copy pictures from web sites and paste them to your slides as long as you have a license for the image:

Right-click the image on the web site and select the Cut or  Copy command, then switch to PowerPoint for the web to paste the image on your slide.

PowerPoint for the web doesn’t support pasting pictures that are copied from Outlook. If there’s a picture in Outlook that you want to use in PowerPoint for the web, save the picture to your computer, then go to Insert > Pictures in PowerPoint for the web.

Copy and paste text

Shortcut key for Paste:     Ctrl + V

Click where you want to insert the text, and on the Home tab, select the Clipboard button, and then select Paste .

Copy and paste unformatted text

Shortcut key for Paste Unformatted:     Ctrl + Shift + V

Click where you want to insert the unformatted text, and on the Home tab, select the Clipboard button and then select Paste Text Only .

Currently, Paste Text Only is only available in Chrome and Microsoft Edge.  For Chrome, you need an Office extension to use this command in PowerPoint for the web. 

Copy and paste slides

Within PowerPoint for the web, you can cut or copy a slide and paste it elsewhere.

Also, between the desktop PowerPoint app and PowerPoint for the web, you can cut or copy slides and then paste them.

When you cut or copy and then paste an entire slide, any comments or animation effects on the slide are included. 

In the thumbnail pane, select the slide you want to insert after, and then on the Home tab, select the Clipboard button, and then select Paste .

If the slide or slides you cut or copied come from a different presentation and you want to keep their original formatting, Click the (Ctrl) button that pops up at the bottom-right corner of the pasted slide, and select Keep Source Formatting .

When you're copying-and-pasting slides within the same presentation, Keep Source Formatting currently isn't supported.

Copy and paste text or pictures using Firefox or Safari

You have to use keyboard shortcuts to cut or copy text and then paste in the Firefox browser. While you can use the procedures above to cut or copy and paste pictures in Firefox, you can also use this same procedure for pictures.

Select the text you want to copy, and then on the keyboard, press Ctrl+X to cut or Ctrl+C to copy.

Go to the slide where you want to paste the text, and on the keyboard press Ctrl+P to paste.

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How to Copy a PowerPoint Design Template to Another Presentation

It's quick and easy to copy over a design template

• Brock University

What to Know

• In the source presentation, select View > Slide Master . In the Slide pane, right-click the Slide Master and select Copy .
• Go to View > Switch Windows and choose the second presentation. Go to View > Slide Master . Right-click the Slide pane and select Paste .
• Choose Use Destination Theme (keeps colors, fonts, and effects) or Keep Source Formatting (copies the source's colors, fonts, effects).

This article explains how to copy a PowerPoint design template over to another presentation. Instructions apply to PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint for Microsoft 365.

How to Copy a Presentation's Design Template

It's often quicker to copy a design template from a presentation than to find it in the list of PowerPoint templates. 

Go to View in the presentation that contains the design template you want to copy and select  Slide Master .

Right-click the Slide Master in the Slide pane on the left side of the screen and select Copy .

The Slide Master is the large thumbnail image at the top of the Slide pane. Some presentations contain more than one slide master.

Go to View , select  Switch Windows , and choose the presentation you want to paste the Slide Master into.

If you don't see the other PowerPoint presentation on this list, it means that the other file isn't open. Open it now and return to this step to select it from the list.

In the second presentation, go to View and select Slide Master to open the  Slide Master .

To insert the Slide Master from the other presentation, right-click on the Slide pane to the left, select Paste , and do one of the following:

• Choose Use Destination Theme to keep the theme colors, fonts, and effects of the presentation you are pasting to.
• Choose Keep Source Formatting to copy the theme colors, fonts, and effects of the template you are copying from.

Select  Close Master View .

Changes made to individual slides in the original presentation, such as font styles, do not change the design template of that presentation. Therefore, graphic objects or font changes added to individual slides do not copy over to a new presentation. 

To copy PowerPoint slides to another presentation , right-click the thumbnail of the slide you want to copy and choose Copy . Right-click a blank area of the Slides pane where you want to place it and choose one of the pasting options.

To save a copy of a PowerPoint presentation on your computer, go to the File tab and select Download As > Download a Copy . Select Download to continue.

To embed YouTube videos in PowerPoint , select Share > Embed . Select the HTML code and choose Copy . In your PowerPoint slide, select Insert > Video > Insert Video From Website . In the dialog box, right-click the blank area and choose  Paste  > Insert .

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How to Copy a Slide in PowerPoint

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Once you have one slide exactly the way you want it, you can use it as a starting point for similar slides by using the duplicate or copy features.

Duplicate a Slide

• Select the slide you want to duplicate.
• Click the New Slide list arrow.

The slide is duplicated and is positioned right after the original slide.

Copy a Slide

If you want to create a copy in another spot in the presentation, use copy and paste instead.

• Select the slide you want to copy.

Press Ctrl + C .

• Click in a new location in the Thumbnails pane where you want to place the copy.

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How to Improve Your Presentation Skills: 11 Practical Tips

• The Speaker Lab
• August 15, 2024

Table of Contents

Have you ever felt your heart racing just before stepping onto a stage? That’s presentation anxiety knocking. But how do you beat it? One solution is to improve your presentation skills . By honing your abilities, you achieve greater confidence in yourself. You see, great public speakers are made through practice, and lots of it. Knowing your subject inside out matters, as does understanding who you’re talking to.

This journey doesn’t start at the podium or end at the applause. It begins much earlier, in how we prepare our minds and material for that spotlight moment. To keep an audience hanging on every word requires more than good content alone. Body language speaks volumes too. So, it’s crucial to master both your verbal and nonverbal cues. This approach guarantees your message resonates deeply with all present.

Understanding the Importance of Presentation Skills

Presentation skills go beyond merely standing and speaking before an audience. They embody the essence of engaging and connecting with others. As it turns out, being able to connect with people in this way is an invaluable skill worth having. From convincing a potential new client to sharing knowledge with peers, presenting helps you get key ideas across. But here’s the kicker: it’s not only about what you say but how you say it that counts. While such finesse comes naturally to some, others need a bit of practice before they can nail it. But that’s why we’re here—to help you out.

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Mastering the Basics of Effective Presentations

Grasping the fundamentals can elevate a decent presentation to one that’s memorable. Let’s break it down.

Knowing Your Subject and Audience

Before you give your presentation, you first have to know who you’re talking to and what you’re talking about. It sounds simple because it is. But don’t let that simplicity fool you—it’s also where the magic happens. Dive deep into your topic and become the expert they expect you to be. As for your audience? Find a way to connect your presentation to them as individuals. Consider why your topic might be important to them. If you can get your topic to hit home with your audience, it’s much more likely that they’ll be impacted by what you say.

Using Open, Friendly Body Language

Our body language allows us to speak volumes without ever saying a word. So when you’re on stage, use open gestures, keep those arms uncrossed, and maintain a pleasant demeanor. Move around if space allows; make yourself bigger than just the spot behind the podium. Frequently make eye contact with the crowd instead of just looking at your notes or slides. Lastly, use gestures to complement your words, emphasizing key points.

Practicing for Perfection

When preparing for your presentation, rehearse until those nerves start feeling like excitement instead of sheer terror. Out of all presentation skills, this is perhaps one of the most important to improve. Even rehearsing in the outfit you’ll wear on presentation day can help you practice the right mindset you need. Whether or not you rewrite your script as bullet points, make sure you’re not reading off your notes. After all, you want to maintain a natural, conversational tone with your audience, not a robotic one. Before you begin your talk, breathe deeply. Not only does grounding yourself help calm your nerves, it actually improves your voice quality .

Designing Engaging Presentations

Every speaker wants to engage their audience. As a result, the ability to design engaging presentations is one skill that’s worth constantly improving. It’s all about balance, blending engaging content with sleek design.

Keeping Your Presentation Engaging and Structured

Every speaker would agree that maintaining audience interest is crucial. But how exactly do you do that? It takes a lot to focus on your presentation  and your audience at the same time. To get started, try some of these techniques.

• Tell a story: Weave your facts into a narrative because everyone loves a good tale.
• Vary the pace: Mix it up with videos, anecdotes, or jokes to keep things fresh.
• Pose questions: Asking rhetorical questions keeps minds ticking and engaged.

Maintaining structure is key. You want to guide your audience through smoothly, making sure they’re following along every step of the way. Think of it as taking them on a journey where each point builds upon the last until you reach a compelling conclusion together.

Simplicity in Slide Design

If there’s one thing you don’t want to impose on your audience, it’s a cluttered slide. So what should you to improve this presentation skill? Take a look at these tips:

• Keep it simple: A simple background with high contrast text can work wonders.
• Leverage visuals wisely: If you’re talking numbers, opt for an infographic instead of listing out stats one after another. Visuals should enhance understanding, not confuse further. Make sure they’re relevant.
• Use bullet points: Cover one idea per slide and use bullet points to break it down. This isn’t just easier for your audience to digest; it gives each point its moment in the spotlight.

The trick here is to avoid just throwing your entire presentation onto slides. That’s what leads to clutter. Instead, focus on the key points you want to communicate, and create visual summaries that complement what you’re saying. Good presentation design matters. And sometimes less really is more when helping people understand complex topics easily. For more on creating PowerPoint presentations, check out our article here .

Mastering Nonverbal Communication

As a speaker, it’s a given that your words are a vital part of your presentation. But what about your nonverbal cues? Believe it or not, those are just as important. And don’t forget tone—delivery is often where the real magic happens.

Improving Eye Contact

For instance, take eye contact. Making eye contact with your audience demonstrates confidence and professionalism. The trick is striking the balance: too little, and you seem disengaged; too much, and it’s just awkward for everyone involved. To improve this presentation skills, practice finding that balance. Aim to make brief but meaningful eye contact with different parts of your audience throughout your presentation. A general rule of thumb is the 50/70 rule , which says to spend about 50% of your time making eye contact when speaking, bumping it up to 70% when listening or answering questions.

Avoiding Filled Pauses When Speaking

The bane of any speaker’s presentation is a slew of filler words. These are words like “um,” “uh,” and “like.” These filler sounds typically sneak into our speech because we’re nervous or trying to think on our feet. To avoid them, practice pausing with purpose in between sentences or thoughts. Silence may feel scary, but using intentional pauses can give you time to think and keeps listeners hanging onto your next word. In addition, never forget to taking deep breaths. Doing so will help calm the nerves that are triggering those verbal fillers in the first place.

By improving these presentation skills, you’ll not only boost how others perceive you, but also how confidently you carry yourself through every slide.

Overcoming Presentation Anxiety

Feeling like a bundle of nerves before you hit the stage? If so, you’re not alone. But guess what? That jittery feeling doesn’t have to be your enemy.

Techniques to Calm Nerves During a Presentation

We’ve all been there—heart racing, palms sweaty, mind blanking out just when you need it most. It feels like your body is betraying you right at the crucial moment. Thankfully, it’s entirely possible to regain control by redirecting that nervous energy. To calm yourself, try some of these techniques.

• Breathe deeply: It seems simple, but deep breaths are like a reset button for your nervous system.
• Ground yourself: Feel your feet on the ground. Literally grounding yourself in reality helps shift focus back from fear to action.
• The power pose: Standing in a posture of confidence can actually make you feel more confident thanks to some nifty brain-body communication.
• Embrace silence: If you lose track during your presentation, use this time not as an awkward pause but as an intentional break for both you and your audience.

By practicing these techniques and improving them before your presentation, they will come more naturally. Plus, the more you prepare, the fewer surprises you’ll encounter, which means less fodder for anxiety.

Transforming Nervous Energy into Enthusiasm

Nervous energy isn’t bad—it shows you care. Mastering the art involves channeling that untamed vigor into a force of zeal.

• Talk about what you love: You naturally become more animated and enthusiastic when discussing topics close to your heart.
• Harness the adrenaline rush: This rush pushes us beyond our usual boundaries, so don’t be afraid to use it. Speak louder than normal if needed or move around more freely (if appropriate).
• Redefine success: Focus on connecting with at least one person rather than impressing everyone—that takes off loads of pressure.

In essence, presentation skills aren’t just about speaking well. They’re about managing emotions effectively so they don’t manage us. So next time those butterflies start fluttering in your stomach before a big presentation, remember it’s all part of the process. Embrace the experience and use it to fuel your performance rather than let it derail you.

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Continually Improving Presentation Skills

The journey to becoming a presentation pro never really ends. Embarking on this path means consistently challenging oneself, exploring new depths, and setting sights on ever-higher achievements.

Seeking Feedback for Improvement

Let’s talk feedback. Although it might sting at first, feedback is a great way to improve your presentation skills. After every presentation, ask your audience what hit home and what missed the mark. But don’t stop there.

• Talk to a mentor: Someone who’s been where you are can give insights you hadn’t even considered.
• Solicit anonymous feedback: Sometimes people speak more freely when they’re not face-to-face.
• Use online tools: There are platforms designed specifically for gathering and analyzing presentation feedback efficiently.

Volunteering for Presentations to Gain Experience

If practice makes perfect, then volunteering is your practice arena. Seizing each moment as a platform can really polish your expertise.

• Pitch new ideas at work: Be the one who steps up during meetings with fresh insights or project proposals.
• Dive into community events: Local clubs or groups often seek speakers on various topics—perfect for testing out different styles and formats.
• Become a webinar host: This lets you play with technology while practicing how best to engage virtual attendees.

Remember, improving your public speaking skills takes time. But by consistently seeking out constructive criticism and grabbing every chance to get in front of an audience ,  you’re paving your way towards mastery. So take that deep breath, keep your head high, and take that stage. Your future self will thank you.

So there you have it. Together, we’ve learned how to improve presentation skills. This isn’t just about shaking off those stage jitters; it’s an expedition towards becoming a masterful storyteller who captivates every soul in the room.

Embarking on this journey, we dove headfirst into mastering basics like knowing your audience and subject. Plus, we covered tips on keeping slides simple yet engaging—a fine balance between clutter and clarity. And let’s not forget our silent but potent ally: nonverbal communication—where eye contact and body language can help engage your audience.

Anxiety had its moment under our microscope as well. Turns out, it’s less about fighting nerves and more about channeling them into electrifying enthusiasm.

Improving your presentation skills requires persistence—and lots of practice. The process isn’t just a path but an ongoing adventure that challenges us to grow and adapt in our quest for meaningful impact.

• Last Updated: August 6, 2024

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If you’re ready to control your schedule, grow your income, and make an impact in the world – it’s time to take the first step. Book a FREE consulting call and let’s get you Booked and Paid to Speak ® .

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Google Slides

How to Save Images from Google Slides

Table of Contents

Need to reuse an image from your Google Slides presentation, but can’t find it on your computer? Don’t worry, there are a few ways to save the image directly from your Slides document.

This guide will explain five simple methods for extracting images from your Google Slides presentation. This way, you can easily grab the image you need for another project.

How to Save an Image from Google Slides?  

Method 1: copying the image on a new slide.

This method allows you to download a specific image from your presentation and save it as a standalone image file.

1. Open the Source Slide: Navigate to the slide containing the image you want to download.

2. Select the Image: Click on the image to highlight it.

3. Copy the Image: Right-click on the image and choose “Copy” from the menu.

4. Create a New Slide for the Image: Click “Insert” in the menu bar and select “New Slide.”

5. Paste and Adjust the Image: Click anywhere on the new slide and right-click to choose “Paste.” Resize and center the image using the drag handles. If the image quality allows, you can stretch it to fill the slide. Otherwise, keep it at its original size.

6. Download as Image: Click “File” in the menu bar, then hover over “Download” and choose your preferred image format (e.g., JPEG, PNG).

7. Optional Cropping: After downloading, you can crop the image further using image editing software (not included in this method).

Method 2: Save Images from Google Slides Using Google Keep

1. Locate the Image: Open the Google Slides presentation containing the image you want to save.

2. Select the Image: Click on the image you want to download to your computer.

3. Save to Keep: Right-click on the selected image. From the menu, choose “Save to Keep.” Google Keep will create a new note with the image automatically added.

4. Save Image to Computer: Within the Keep note, right-click on the saved image. Select “Save image as…” and choose the desired location on your computer to save the downloaded image.

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Method 3: Downloading Images from Google Slides with Google Docs

1. Open the Source Presentation: Locate and open the Google Slides presentation containing the image you want to download.

2. Select the Image: Navigate to the slide with the desired image and click on it to select it.

3. Copy the Image: Right-click the selected image and choose “Copy” from the menu.

4. Paste Into a New Document: Open a new Google Doc or an existing one where you want the image saved. Right-click anywhere in the document and select “Paste.”

5. Download as Webpage (HTML, Zipped): Go to “File” in the top menu and select “Download.” Choose “Web page (HTML, zipped)” as the download format. This creates a ZIP file containing the document and all images as separate files.

6. Extract the Image Files: Locate the downloaded ZIP file on your computer and extract it using your preferred method. Your desired image will be among the extracted files.

Method 4: Downloading Images with Google Chat

1. Open Your Presentation: Locate and open the Google Slides presentation containing the image you want to save.

2. Select the Image: Navigate to the slide with the image and click on it to select it.

3. Copy the Image: Right-click on the selected image and choose “Copy” from the menu.

4. Open Google Chat: Launch the Google Chat application. You can open an existing chat or create a new chat window for this purpose.

5. Paste and Save the Image: Click inside the chat window and paste the image (usually with Ctrl+V or Cmd+V). Once the image appears, right-click on it and select “Save Image As…” from the menu. Choose a location on your computer to save the downloaded image.

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Method 5: Saving an Image with a Screenshot

On Windows:

1. Open the Slide: Locate and open the Google Slide containing the image you want to capture.

2. Capture the Screen (Snipping Tool): Press the “PrtScr” key on your keyboard. This will launch the Snipping Tool.

3. Select the Image Area: Use the Snipping Tool to select the specific area of the image you want to save.

4. Save the Screenshot: Once you’ve selected the area, open the captured image (it might open automatically). Right-click on the image and choose “Save Image As…”. Select a desired location on your computer to save the image.

1. Open the Slide: Locate the slide containing the image you want to capture in Google Slides.

2. Capture the Screen: Press “Shift-Command-5” on your keyboard. This will open the screenshot tools menu.

3. Capture the Image: Choose the “Capture Selected Portion” option (it might look like a crosshair icon). Drag your mouse to select the specific area of the image you want to save.

4. Locate the Screenshot: Once you are done, the screenshot will be saved by default to your Desktop. You can find it with the filename format “Screen shot [date and time]” followed by “.png”.

Closing Thoughts

With these five methods at your disposal, you can easily extract any image from your Google Slides presentations whenever you need them for other projects. Whether you prefer a quick screenshot or a high-quality download, there’s a method here that suits your needs. Remember, choosing the right method depends on the desired image quality and your comfort level with different tools.

Frequently Asked Questions (FAQs)

How can i save an image on the google slides mobile app.

There’s no built-in “save image” function, but you can use Google Keep as a handy trick. Here’s how:

• Copy the image you want from your Google Slides presentation.
• Open the Google Keep app and create a new note or open an existing one.
• Paste the copied image into your Keep note.
• Right-click (or tap and hold) the image in Keep and choose “Save image” or “Download image” to save it to your device.

Does saving the image through Keep affect its quality?

It’s a possibility. Google Keep might compress the image slightly to save storage space.

Can I save the entire slide instead of just the image?

Absolutely! Google Slides lets you download the whole slide as an image file. This might not be ideal if you only need a specific image, though.

Can I use an image editing app to save the image?

You got it! Copy the image from the slide and paste it into an image editing app like Paint or GIMP. Then, simply use “Save As” to save it on your device.

Is there a way to save each slide as a separate image file?

Yes! Go to “File” > “Download” > “Publish to the web”. Choose the image format you want (JPEG works well) and publish. This will create a folder containing all your slides as individual image files.

Are there add-ons for Google Slides that help save images?

While there might be some third-party add-ons, be cautious! Make sure you research any add-on thoroughly before installing it. You want to be sure it’s from a reputable source and won’t harm your Google Slides security.

Can I just right-click and save an image from Google Slides?

Not quite yet. Unfortunately, Google Slides doesn’t currently have a right-click “Save Image As” option for individual images within a slide.

Related Posts

How to Bring an Image Forward in Google Slides

Pictures can be a great way to get your point across in a presentation. If you’re using Google Slides, a popular tool for making presentations, you can change how pictures are layered on top of each other. This can be helpful if you want one picture to stand out more than the others. This guide will show you the easy steps to do this in Google Slides. Without waiting further, let’s jump right into it. 

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Everything you need to know about animations and transitions in powerpoint.

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If your pc won't run windows 11, here are 5 great linux operating systems to try instead, 6 ways to improve your microsoft word formatting, quick links, what are animations, what are transitions, things to note before you begin, how to add, amend, and remove an animation, how to add, amend, and remove a transition, using the morph transition.

PowerPoint's animations and transitions can help you grab your audience's attention, present information in bite-sized chunks, and—when used sparingly—deliver a more professional presentation. In this article, we'll run through the nuts and bolts of these useful PowerPoint tools.

Animations are effects you can add to your slides' text, pictures, shapes, graphics, tables, and other elements. There are four different types of animations:

• Entrance animations—These are the effects you can add to make an object appear on your slide in different ways.
• Emphasis animations—You can add an emphasis animation to an object already visible on your slide, such as changing its size or color.
• Exit animations—The opposite to entrance animations, exit animations make objects disappear from your slide through different effects.
• Motion paths animations —You can make an element on your slide move to a different place, with your audience seeing this movement from where it started to where it ends up.

You can use more than one animation on a single object. For example, you can apply an entrance animation to some text, followed by an emphasis animation.

A transition effect dictates how your presentation progresses from one slide to the next, and you can choose from three different levels of complexity:

• Subtle—These are the most basic types of transitions in PowerPoint, aiding speed and slickness as you jump from one slide to the next.
• Exciting—You can make your transitions more visually entertaining.
• Dynamic—A dynamic transition applies to all parts of a slide, except for the background, giving the illusion that the content is rolling through on a single page.

Only one transition effect can be added to each slide, and it's important that you apply the transition to the slide that will be visible once the transition is complete. For example, if you have two slides and want to create a transition effect as you move from slide 1 to slide 2, you will need to apply the transition to slide 2.

Before you add animation and transition effects to your PowerPoint presentation, bear in mind the following tips:

• Don't add too many animations and transitions . Overusing these features can distract your audiences in ways you didn't intend to, and they can also look tacky and unprofessional. Ask yourself, "Does this make my presentation better?" If the answer is no, don't add it.
• Another issue with using too many animations and transitions is that it could significantly slow down your PowerPoint file's processing speed , as it adds volume to your file size.
• Keep things professional in the right contexts. For example, if you're presenting a formal business plan, you don't want to add funky transitions that take ten seconds to complete. Try sticking to slick effects that last less than a second.
• Use the same transition effect for each slide and, if you can, the same animation for each item.

It's a widely shared opinion that Microsoft 365's desktop apps offer more flexibility and functionality than their web-based counterparts. However, the exact opposite can be said for adding animations, which is significantly easier to do on PowerPoint for the web than via the subscription-only app. So, to create the animations for screenshots in this section, we have used PowerPoint online, rather than the desktop app, and we recommend that you do the same.

Before you add any animations, click "Animation Pane" in the Animations tab on the ribbon. This will open a pane on the right side of your window, which will make seeing and managing your animations much easier.

Now, select the item you want to animate. If you want several items on a slide to animate in the same way at the same time, hold Ctrl while clicking them all. Then, click the down arrow in the Animations tab, and choose the appropriate effect.

You will then see an animation card in the Animation Pane for the effect you just added. Here, you can change the animation type, how it is activated (whether via a click, with the previous animation, or after the previous animation), and the duration and delay.

If you have more than one animation on a slide and want to reorder them, click and drag the six dots next to the relevant animation card upwards or downwards.

Finally, to remove an animation, click the trash icon on the appropriate animation card.

You can also animate paragraphs of text within a text box. To do so, select the relevant text, and follow the same process.

Whether you're using PowerPoint's desktop app or the online version of the program, adding transitions involves a very similar process.

First, select the slide you want to transition to (for example, you'll select slide 2 if you want to create a transition from slide 1 to slide 2) in the slide thumbnail pane, and then click the "Transitions" tab on the ribbon.

To see more transitions, click the down arrow on the right-hand side of the Transition To This Slide group.

Clicking any of the transition effects on display will do two things—first, it will show you a preview of what that transition will look like, and second, it will apply that transition to that slide.

You can then amend the options (such as the direction of the transition) and timing of the transition using the settings on the right side of the Transitions tab. This is where you can also add a sound effect to the transition, or decide whether the transition effect occurs when you click your mouse or automatically after a given length of time.

If you want to apply the same transition effect and options to all slides, click "Apply To All" in the Timing group of the Transition tab when you have finished setting up your transition's parameters. You can then select individual slides to make further adjustments if needed.

To remove a transition, select the slide in the slide thumbnail pane, and click "None" in the Transitions tab.

PowerPoint's Morph is a transition effect that recognizes differences between the same items on two slides, and smoothly transitions between them when you proceed from one slide to the next. For example, you might have an image on slide 1, and the same image in a different position on slide 2. The morph transition gives your audience the impression that you're still on the same slide, but the objects are merely moving and resizing.

This is different to the motion path animation, which you can set for different items and activate at different times on your slide. The morph transition, however, moves all items together as you move from one slide to the next, saving you from having to apply motion path animations to individual objects. Any objects on the first slide but not the second will simply fade away during the morph transition. Similarly, any new items on the second slide will appear gradually.

In this example, we have a title and an image on slide 1, and the same objects on slide 2 but in different places and different sizes. We created this scenario by copying and pasting the whole of slide 1, and then changing the text and image on slide 2. However, you can also create a blank slide, and then copy and paste the different elements you want to morph.

Then, we need to select slide 2, and click "Morph" in the Transitions tab on the ribbon.

Then, press F5 to see your presentation, and witness the smooth morph transition from one slide to the next. You can also use this transition effect to zoom into an image or fade an image into the background. Just ensure that you copy and paste from one slide to the next before you create the transition, so that PowerPoint recognizes them as the same.

If animations and transitions are new to you, check out these other tips that you should also know before you design your next presentation.

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How to Create a Narrated Presentation With Voice Over Using Visme

Written by: Nayomi Chibana

If you've ever taken weeks, even months, to painstakingly prepare for an important presentation, you know how useful it is to have a recording of your memorable delivery to share with others.

Here at Visme , we're excited to tell you that you can easily record your own voice over right within this online presentation design tool .

This allows you not only to create self-running presentations or stand-alone slide decks but also narrated software tutorials, audio presentations and visual stories with narration.

All of these can be easily shared across all social media platforms with just the click of a button or embedded into your own website or blog.

You can also repurpose written content into a narrated presentation, which is one of the best ways to make the most of every marketing dollar you spend. To learn more about repurposing, you can read our post on 11 smart ways to repurpose your content.

To get started, follow this simple step-by-step tutorial on how to create a narrated presentation in Visme by adding a voice over. We'll also help you learn how to add background music to your presentation to make it more dynamic and engaging.

Video: How to Make a Presentation in Visme

The video tutorial below will walk you through the process of creating a presentation in Visme. Keep scrolling for a detailed, step-by-step guide on how to create a narrated presentation.

1 Create a Visme Project

To create a slideshow with voiceover, you'll need to log in to your Visme account and create a new project. If you don't already have an account, you can easily create one here for free.

Enter your name, email and password to register. Once you're inside the dashboard, click on the "+ Create" button on the left-hand side of your screen.

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2 Choose a Presentation Template

Find the perfect template for your next presentation! Browse Now

Click on the "Presentations" tab to view all the customizable templates inside Visme. Pick a presentation template that best fits your content and industry, and click on "Edit."

You can also choose to start with one of our presentation themes. Each theme is packed with hundreds of fully designed slides that you can mix-and-match for your own use.

3 Customize Your Slides

Customize this presentation theme now! Edit and Download

Next, edit and design your presentation using all the graphic assets Visme has to offer, including icons, images, text and interactive elements such as video and maps.

Add charts, maps and data widgets to visualize boring numbers. You can also upload your own images and fonts or embed third-party content, such as surveys, quizzes and polls.

4 Click on Add Audio

Now, open the Media tab in the left-hand panel, and click on "Add Audio".

Visme offers dozens of free audio clips you can attach either to individual slides or set as background music for your entire presentation. If you've subscribed to a paid Visme Plan, you'll have access to all of the free audio files in the library.

To create your voice over slides, you can also upload your own audio file from a voice actor or record your voice over directly in Visme.

5 Attach an Audio File

To attach an audio file to the current slide, click on the gear icon next to it and select "Attach to Current Slide". You can preview each clip by clicking on the Play button next to it.

If you decide to choose another file or want to remove an audio clip from a slide, you can detach it by clicking on the gear again and selecting "Detach."

6 Record Your Voice Over

Here’s how to do a presentation with voice over using Visme.

Record your own audio by clicking on the "Record" option to the top right of the "Add Audio" tab. Once chosen, you will see a red record button appear below your slide.

To start recording your own narration within Visme, simply click on the red button and speak into your microphone. Make sure your microphone is working properly before recording.

You can preview your recording before saving it to the library by clicking on the Play button. Once you're satisfied with your recording, click on "Save to Library."

Your audio will automatically be converted to MP3 format, added to your Audio Library and attached to your current slide. You can then rename it by double clicking on the file name or detach it from the slide by clicking on the gear and selecting "Detach."

7 Customize Audio Settings

If you’re looking to make an audio presentation, the process is super easy. After adding your video to the library, you can customize how it is played.

To customize the way your audio presentation is played, simply click on "Audio Settings" at the top. You'll see options at the bottom to trim your clip or adjust more settings by clicking on the gear icon.

In Visme, you can also customize the time your audio takes to fade in and out. For example, if you want your audio to quickly fade in at the beginning, you can set it for 1 second. Or, if you want your audio to slowly fade out, you can set it for 3 or 4 seconds.

Also, you can set the time at which your audio will begin. If you want your narration to start 5 seconds into your presentation, you type in a value of 5 in the "Start Playing After" setting.

You can also reduce or increase the volume of your audio by inputting any value up to 100%. Finally, you can have the audio loop automatically by enabling the "Loop Audio" setting.

The advantage of having the option to tweak the settings for each individual audio track is that it allows you to customize it according to the content presented on each slide. For example, for slides with long animations, you might want to enable the "Loop Audio" setting.

8 Preview Your Audio

To see if your audio narration or voice over is effectively complementing your visuals, select the "Present" option at the top-right corner of the screen to preview your slides.

9 Add Background Music

Along with your audio narration, you can add background music to your presentation.

Click on "Share" at the top of your screen and select "Advanced Settings" at the bottom-right of the window. Click on the "Sound" tab and then enable the "Background Music" setting.

Here, you'll be able to select your uploaded or recorded audio file from the drop-down menu or choose one of the free audio clips from the library.

10 Publish Your Project

Once you're satisfied with your voice over, you can share your presentation with the world by clicking on the "Share" button at the top and then choosing one of the three options below:

• Publish for Web:  This will publish your Visme project on the web and generate a shareable link, which will enable anyone on the internet to find and access your presentation.
• Share Privately:  This will generate a private link to your Visme project that you can share with specific people.
• Embed:  This will generate an embed code for your presentation that you can add to your web pages or email.

You can also choose to download your narrated presentation as an HTML5  or editable PowerPoint file to present offline or share with a pre-recorded voice over.

Five Tips for Adding a Good Presentation Voice Over

Ready to nail your audio presentation? Here are five useful tips for adding a voice over to your presentation.

Practice Before Recording

This is a critical step when prepping for your presentation voice over. Start with vocal warm and breathing exercises. Then do the initial takes and record them to identify and fix any issues that could hamper your delivery. These activities help warm your vocal cords, ease you into the right voice and ensure excellent delivery.

Use a Good Microphone

When recording your audio, you want to avoid poor production quality. Otherwise, you risk losing your audience's attention. According to Statista , 33% of people said they’ll abandon a video if it had poor audio quality.

Invest in high-quality microphones that produce balanced audio and clear dialog and eliminate background noise. The good news is that you don’t have to blow your budget on a full studio setup with expensive mics. You can find budget-friendly microphones to help provide professional-grade audio quality.

The best part? With a PowerPoint voice over software like Visme, you’re sure to have top-notch audio quality. The software comes with features that take your audio and voiceover recording to a whole new level.

Find a Good Place to Record

Where you record your presentation voice over can make a big difference in your audio output.

Microphones tend to pick up lots of background noises. So even if you don’t have access to a professional studio, find quiet and ambient environments. Also, opt for spaces with less reverberation and echo.

We get it. No place can be entirely silent, but you’ve got to be ingenious. For example, if you’re at home, you can stay away from the windows. You could even drive to a remote location and record in your car. It’s all about thinking outside of the box.

Sound Confident & Relaxed

Speaking with confidence can be a game-changer when it comes to presentations. It creates a great first vocal impression and ensures your audience pays attention to you.

One way to sound confident is to speak in a relaxed voice and moderate pace. Get rid of the tension by engaging in exercises that relieve stress. Then practice repeatedly to get familiar with your content, transitions and visual aids. Where necessary, infuse a bit of humor to lighten the mood and get you more comfortable.

Take Vocal Breaks In Between Slides

During the presentation with voiceover, you need to pause between slides.

This won't appear odd. Rather these pauses will give you a chance to catch your breath, calm down and organize your thoughts. Pausing also helps speakers avoid filler word like um, uh, er, which can make them sound uncertain.

Another upside of pausing is that it allows the audience to think, reflect and take in everything you’ve said.

Create Your Own Narrated Presentation With Visme

Creating a narrated presentation with your own voice over in Visme is super easy. All it takes is a few clicks and your presentation is ready to be shared with the world.

Sign up for a free account today and take it for a test drive.

Have you created an interactive presentation in Visme yet? Don't hesitate to share your best projects with us or tell us about your experience using the Audio Library and Record features.

Just drop us a comment below, and we'll get back to you as soon as possible.

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About the Author

Nayomi Chibana is a journalist and writer for Visme’s Visual Learning Center. Besides researching trends in visual communication and next-generation storytelling, she’s passionate about data-driven content.