1234 Main Street, New Delhi
India
Email: [Your Email]
Phone: [Your Phone Number]
November 10, 2023Embassy of Italy
New Delhi
IndiaSubject: Application for Schengen Tourist Visa – Amina Patel, Passport No: YZ123456Dear Visa Officer,
I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights.
The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream.
I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation.
Please find attached the necessary documents to support my visa application:
● A duly completed and signed Schengen visa application form, along with passport-sized photographs.
● My valid passport, which includes my travel history.
● Comprehensive travel insurance with a minimum coverage of €30,000.
● Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines.
● Confirmed hotel bookings for the duration of my stay in Italy.
● Employment and leave certificates from ABC Corporation.
● Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements.
Planned Itinerary:
● [February 1, 2024]: Departure from New Delhi to Rome.
● [February 2-4, 2024]: Exploring Rome.
● [February 5-8, 2024]: Travel to and stay in Venice.
● [February 9-12, 2024]: Visit Florence and Tuscany region.
● [February 13-15, 2024]: Return to Rome; final exploration and shopping.
● [February 16, 2024]: Departure from Rome to New Delhi.
I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me.
I appreciate your consideration of my visa application and look forward to a positive response.
Sincerely,
Amina Patel
[Address in India]
[Contact Information]
Video Course
If you are not from the EU or a small number of other countries (see the full list here ), you will need to apply for a German student visa . In turn, this means that you will have to submit a Letter of Motivation (LOM) in order to be considered for the visa. You might already be aware that, in the case you fail to produce a proper high-quality LOM, you run a risk of being rejected . If that happens, you will need to postpone your studies by one or two semesters (6-12 months), depending on whether your desired program has intakes in both winter and summer semesters.
Further Reading
Long story short: the stakes are quite high, and that is exactly why you should take the Letter of Motivation seriously and invest as much time as you need to write a quality LOM.
The problem is that, based on our experience and research, students usually find LOM writing the most challenging task of their German student visa application. That's why many students search the internet to find a high-quality LOM sample. Unfortunately, this decision can lead to dramatic consequences because
Students end up using a poor LOM sample as a guide, as finding a very good LOM example is extremely difficult (and they are by virtue of their situation unable to tell the difference), and/or
Students end up plagiarizing (in most cases, without being aware of it)
But don’t worry: we are here to help you! Being well-informed equals being safe — that is why in this article, we decided to address the key issues when it comes to the Letter of Motivation sample for visa applications at German Embassies/Consulates around the world.
It is our goal to inform you honestly and accurately, therefore, we need to add a DISCLAIMER :
You should use this text as a general guide, but it cannot be a legal consultation. The visa regulations are made and executed by the Federal Foreign Office (Auswärtiges Amt), Federal Ministry of the Interior (BMI), and the local Foreigners’ Offices (Ausländerbehörde). Please be aware: Some rules and procedures can vary from embassy/consulate to embassy/consulate (even within one country), and from Ausländerbehörde to Ausländerbehörde in Germany. That is why we highly recommend you also consult the German representation abroad near you, and the local Foreigners’ Office in Germany (which Ausländerbehörde is responsible for you depends on your residence in Germany) for information that applies to your case.
22 videos plus checklist and template
Generally speaking, a Letter of Motivation is an obligatory application document required by German Embassies/Consulates. Through this document, you should convincingly demonstrate your motivation to come to Germany, to study in the specific study program to which you have gained admission, and explain why you are the one who deserves to get a chance to study in Germany. In other words, it is through the LOM that you make a formal request for a German student visa.
Want to learn more about your BLOCKED ACCOUNT requirement?
💰 = We receive a small commission for Fintiba products sold through this link. However, this does not result in any additional costs for the customer.
No, none of the local German Embassies/Consulates provide Letter of Motivation samples. They do this on purpose, as they expect and require you to produce it yourself, independently. At most, what local German Embassies/Consulates do is sometimes provide tips . You can find some of these in the table below. It is noteworthy that all of the Embassies/Consulates mentioned in the table explicitly highlight that the LOM must be written by YOU . Moreover, the German Embassy in Armenia states that if someone else writes your LOM for you, the Embassy will notice this and take appropriate action.
Table: Letter of Motivation Tips by German Embassies/Consulates
|
|
|
Armenia | Motivationsschreiben |
|
Kazakhstan | Motivationsschreiben |
|
Kenya | Letter of Motivation |
|
Nepal | Letter of Motivation |
|
Ukraine | Motivationsschreiben |
|
Poor quality
The Internet is full of LOM samples. However, we do not suggest relying on them while writing your own LOM for your German student visa application. As was already mentioned, one of the reasons is that, in most cases, the quality of these LOM examples is quite low. To be more precise, 90% of the Letter of Motivation samples that you can find on the Internet would be rejected by your local German Embassies/Consulates . The reason is that what they usually suggest with respect to the structure, content, format etc., is simply wrong. Here is one example of this kind of LOM.
Risk of Plagiarism
Even if the sample is of high quality, you still should not heavily rely on it, as you might end up plagiarizing it, which is a no-go. You can, however, use the good LOM sample as a general guideline for the purpose of getting an overall idea of what the LOM should look like. In general, if you plagiarize or copy anything directly from any source, you will not be able to get away with it. As already mentioned above, the responsible Embassy/Consulate will find out about that, and your application will be immediately rejected .
Although the Embassies/Consulates mentioned in the table above do not provide samples, their tips can be quite useful for writing a high-quality LOM for your German student visa application. Thus, we suggest you carefully read through them and make good use of their advice.
If you want to be on the safe side and at the same time learn how to write a very good Letter of Motivation for your German Student Visa application, check out our comprehensive video course on this topic and familiarize yourself with our articles, which you can find here . Moreover, if you sign up for the video course, you will get a high-quality Letter of Motivation sample created by our team!
Do not forget about the danger of plagiarism! Just use our sample (or any other high-quality sample) for the purpose of getting an overall idea of what the LOM should look like. Otherwise, your application will be rejected.
LOM for a Visa in Germany: A Guide 2024
Sample: LOM for Bachelor's in Germany 2024
Sample: LOM for DAAD (2024)
Language Course Visa
CV for German Student Visa: A Guide 2024
Blocked Account: An Overview
Researched & written
by Yvonne Koppen
May 27, 2024
A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.
A survey of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff.
🖌️ Table of Contents
A cover letter in Germany ( Anschreiben ) needs to complement your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.
Read Our Related Guide
German CV Template in English
Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.
To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.
We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey.
As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:
As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):
Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm
Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.
The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it.
The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.
When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.
The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.
Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.
After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.
To close your cover letter:
Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.
Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.
If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.
Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments.
Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.
Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:
Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .
Job Interview In Germany [How-To + Tips In English]
We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise.
Download the Cover Letter Template
Support Simple Germany
You can support our work by buying us a virtual coffee. Your donation helps us research and create ad-free content like this one.
Join us in our goal to empower internationals like you to settle into life in Germany more smoothly.
About the Author
Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.
She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.
She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.
Can i work in germany without speaking german, german cv template in english [ultimate english guide], german payslip explained: how to read your payslip in germany, unemployment benefits for foreigners in germany, how does sick leave in germany work, job interview in germany [how-to + tips in english].
Empowering internationals to settle into life in Germany more smoothly.
Cookie Policy
Privacy Policy
Refund Policy
in Düsseldorf
© All Rights Reserved. Simple Germany is a trademark registered in the European Union.
As an Amazon Associate we earn from qualifying purchases.
Expense calculator plan your study abroad expenses with our comprehensive calculator, ielts band calculator estimate your ielts band score with our accurate calculator, education loan calculator discover your eligible loan amount limit with our education calculator, university partner explore growth and opportunities with our university partnership, accommodation discover your perfect study abroad accommodation here, experience-center discover our offline centers for a personalized experience, our offices visit us for expert study abroad counseling..
Upgrad abroad editorial team.
For international students, who have already received a letter of admission from their preferred German university, the next big requirement is to obtain a student visa. To apply for a visa, an aspirant will need to complete all the relevant documentation, which also involves submitting a cover letter for a German student visa . Thus, to make a cover letter for visa application Germany, students need to know the best way.
The cover letter is a very important document that every international student needs to attach with other certificates to meet the eligibility criteria. It is an important document for visa processing and students shouldn’t ignore it when applying for their visas.
Through a cover letter for student visa applications in Germany, the officials handling their visa applications get to know them better. It is true that there are other documents that need to be submitted but a cover letter conveys all the information about the aspirant that is not communicated through the documents. Thus, it is a significant step in their study abroad dream but before they draft a German student visa cover letter, they should know everything about it for a visa in Germany.
Resources for german visa, what should a cover letter for a german student visa contain, formatting your cover letter, some tips for a formally drafted cover letter:, some common cover letter mistakes to avoid:, cover letter, statement of purpose, motivation letter, frequently asked questions, what is a cover letter .
A cover letter is an important document that needs to be presented at the time of visa documentation. A cover letter sheds light on information like the purpose of visit, why an aspirant wants to study abroad in Germany, and describes the student’s choice of course. It is a formal document and has a particular format that needs to be followed. In the nutshell, a cover letter that encapsulates the purpose of the visit to Germany is described. Since the number of international students traveling abroad exceeds the number of officials for face-to-face interviews, the importance of a cover letter for student visa applications shouldn’t be undermined.
Guaranteed Cover Letter Acceptance. Get free Counselling
Visas applications and cover letters are not just limited to Germany. These are applicable for every foreign visit because the officials of a foreign country would be interested in knowing a few details about an individual traveling and the purpose of their journey. The main purpose of such verification is to reduce the possibility of any kind of threat from a foreign visitor. Apart from stating the purpose of their trip, they must also disclose details regarding the funding of their course in Germany. Moreover, students applying for studying at the university should state whether they have transferred € 10,356 to their German blocked account.
Germany is a popular study abroad destination for international students. Every year, the German embassies receive millions of cover letters for German student visas. It is, in fact, a daunting task to conduct one-on-one interviews with such a large number of candidates. Therefore, a cover letter plays an important role in helping officials make a final decision on a student’s visa application.
Important Visa Resources
The main purpose of a German student visa cover letter is to convince the German officials of a student’s candidature. There are some very common guidelines for drafting a cover letter for a student visa application. Have a look at everything that you must include in your cover letter for a student visa in Germany:
While drafting a cover letter for a German national visa be very formal and precise. To begin with, writing the introduction can be challenging. It can be intimidating to put the first few words on a blank paper. But keep the introduction short and interesting. This is not a part of your thesis or project, so the applicant should not elaborate much. Be concise and write simple sentences that do justice to their profile. Draft the introduction in a few lines and it should give a decent outline of their profile. In a nutshell, it is a synopsis of their intent to pursue a particular course at the German University and how equipped they are financially and academically to pursue the course.
Moreover, a cover letter for a student visa application Germany should state in a detailed manner alongside their academic achievements. Students should come across as ambitious in those few lines where they express their purpose of visit. Next comes the mention of the university and the course they are opting for. This part needs to be dealt with utmost clarity and precision. They also need to talk about their career plans in the cover letter. Be absolutely practical while discussing their career goals.
Students would be in a position to draft a better cover letter for a student visa application Germany with the help of the following samples.
Date: – XX/XX/XXXX
To, The Visa Officer [Name of German Embassy/Consulate] [Address of German Embassy/Consulate]
Subject: Application for a Student Visa to pursue (course) at (the desirable university)
Respected Ma’am/Sir, I, XXX, holding an Indian passport, number XXX, would like to submit my application for a German National Student Visa as I intend to pursue my (course). Upon completing (last acquired degree) (mention the percentage). I stepped into the corporate world as a Manager which helped me to enhance my managerial and critical thinking skills by working at Accenture. After successfully collaborating with other stakeholders, I received the opportunity to work with KPMG as a Senior Manager. Furthermore, after handling various verticals and receiving a plethora of accolades for achieving my targets, I am looking forward to expanding my knowledge of the subject. To realize my dream of studying (program name) at the (university), I have planned my finances. My father is a successful businessman with an income of ₹50,000 per month. I have worked meticulously for the last year to increase my savings. Furthermore, I have decided to fund my education via an education loan. To take care of my living expenses, I have a German blocked account of € 10,356.
Being a commerce student, understanding the dynamics of finance is the right career decision for me. A (course) would offer me an edge. Moreover, the course would equip me with the best know-how and hands-on experience. Choosing (university name) is a prudent choice for me as it offers a dual degree for (course). I firmly believe that the course taught by professors will provide me with an unparalleled learning experience that will help me gain cognizance of the fundamentals emphasized in the course offered by (university name).
Germany is recognized for providing foreign students with practical learning opportunities from wealthy business leaders. I will gain a chance to explore international markets while studying in Germany as I would receive hands-on experience. In addition, I would have the opportunity to converse and learn from students of an array of ethnicities.
A German degree can fulfill my goal of contributing to a part of the premium workforce. I hope the visa officer considers my candidature positively to pursue my desired program.
Sincerely, (Name)
My name is XYZ, and I would like to submit my application with all the necessary documents for obtaining a student visa for two years. I plan to move to Germany to enhance my career prospects by pursuing higher education. I have been granted admission at ABC University for the Bachelor/Master program for the Fall/Winter/Summer/Spring intake in the year.
I am attaching the required documents to support my visa application-
Kindly consider my student visa application and grant me permission to study in Germany.
Yours sincerely, XYZ
A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional. So, here’s how they should format their cover letter:
Keep it short and to the point. The cover letter should have all the information in a few lines. Students should write down their purpose of visit and other required information on a single cover letter page. Choose a formal tone and the right order of words.
A formal document has an order, sequence, and format. The format is followed by the officials while checking the applications. If a student does not follow the format, their cover letter might confuse the officials while scanning their visa application.
Try and get help from someone who is already studying in Germany. They will help students with the basics and offer ideas to make their cover letters more persuasive.
Mistakes in a cover letter may result in straightaway rejection of a student’s visa application. Since there is a cut-throat competition among international students who want to study in Germany, you cannot afford to commit any mistakes. There are some very common mistakes that students end up committing, and since this is going to be your first time applying for a student visa, they need to be careful.
A formal cover letter should not be very personal and must not include requests. It should talk about their ambition of studying in Germany. Students should keep their tone formal yet polite to make sure they get a chance. Do not use informal words or phrases.
Be careful and check thoroughly for language errors before submitting the cover letter. Use simple words, and do not go for difficult vocabulary that might increase the risk of spelling mistakes. Simple and precise sentences without any careless mistakes will work best for them.
Always follow the cover letter format properly. It should be in the right order. Do not get confused with the structure of the cover letter that the German embassy officials want to be follow.
Every document have its purpose, and even though it may confuse students, all of them are equally important and serve a unique purpose. So, if a student is applying for a visa, they should know about all three. Here’s the difference between a cover letter, statement of purpose, and motivation letter.
It is an important document that every international student must attach with other certificates to meet the eligibility criteria. It is an important requirement for visa processing, and students shouldn’t ignore it when applying for their visas, until the requirement is raised. A good cover letter is enough to spark the interest of a visa officer.
Get all your Study Abroad doubts clarified Now for FREE: Fix an Appointment Now
It presents a student’s personality and ambitions to the admissions committee and the visa officer. There are two types of SOPs for admission purposes and the other for visa applications. An SOP is critical for a visa as it presents your intention to go to another country for studies.
As the name suggests, it is a letter that a student will have to write to the visa officer mentioning all the factors that motivated you to apply for higher education in Germany. They will have to meticulously explain how studying in Germany (or any other country) will enable them to achieve your ambitions. In this document, they will have to explain their long-term goals.
A cover letter is an important document that plays a significant role in visa application approval. With a sound understanding of what a cover letter is, its essentials, content and common mistakes, it will be easy for students to draft the right one. And once they have completed their education there, a personal covering letter for a German employment visa will make sure they explore coveted work opportunities in Germany.
A cover letter is an important document that plays a significant role in visa application approval. Now that you know what a cover letter is, its essentials, content and common mistakes, it will be easy for you to draft the right one. And once you have completed your education there, a personal covering letter for a German employment visa will make sure you explore coveted work opportunities in Germany. You can also connect with the upGrad Abroad team for the best assistance regarding a cover letter for a German student visa.
Also Read
https://www.upgradabroad.com/articles/how-to-write-a-motivation-letter/
https://www.upgradabroad.com/articles/statement-of-purpose-for-undergraduates/
https://www.upgradabroad.com/articles/statement-of-purpose-format/
A student will have to add several paragraphs in the body of the letter, and each paragraph will discuss different aspects of their aims and profile. Please keep in mind that their Cover Letter should not be the same as your SOP or essay detailing their future objectives. It should contain the following information:
Germany is well known for its tuition-free education system. Therefore, the fact that a poor financial situation is the most frequent cause of a student visa being denied may surprise many overseas students. The German government wants to make sure a student has enough financial assistance to cover other living expenditures like housing, food, transit, and other costs. The German government wants students to concentrate on achieving high academic standards rather than taking jobs to make ends meet or, worse still, engaging in criminal activity. Due to this, the primary ground for denying a student visa to Germany is a lack of sufficient financial means to support oneself there.
We are a dedicated team of study-abroad experts, ensuring intensive research and comprehensive information in each of our blogs. With every piece written, we aim at simplifying the overseas education process for all. Our diverse experience as journalists, content writers, editors, content strategists, and marketers helps create the most relevant and authentic blogs for our readers.
Top study abroad destinations, important resources, get free consultation, refer your friend & earn upto ₹15000.
Help your friend upgrade to a Global Career and earn rewards together.
SOP for Scholarship - Tips and Tricks for Aspirants
SOP for Australian Student Visa: Sample, Format & Tips (2024)
APS Certificate Mandatory for Indians Applying for German Student Visas
Editor's pick.
Call us to clear your doubts at:
Masters programs.
Popular Searches
10 min read
Updated On Jan 22, 2024
Share on Whatsapp
Share on Email
Share on Linkedin
Limited-time offer : Access a free 10-Day IELTS study plan curated for you
What is a schengen visa cover letter, what needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters, explore european beauty and opportunities: cover letter for a schengen visa.
Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.
Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!
The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.
Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.
Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.
In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:
Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance
Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.
Subject: Application for Schengen Visa for [Your Name] Dear Sir/Madam, I am writing to apply for a Schengen visa to [Country or Countries you plan to visit] for [Specify the purpose, e.g., tourism, business, family visit] from [Start Date] to [End Date]. I am a citizen of [Your Country] and currently reside at [Your Address]. I am planning to visit [List of Schengen countries you plan to visit] during my stay. The primary purpose of my visit is [Provide details of your purpose, such as attending a conference, exploring tourist attractions, visiting family or friends, etc.]. I have attached the necessary documents to support my application, including my flight itinerary, hotel reservations, and a detailed travel itinerary. During my stay in the Schengen area, I intend to [Briefly mention your planned activities and places you will visit]. I assure you that I will return to my home country before the expiration of the visa. In terms of financial support, I will be personally funding my trip. To demonstrate my financial stability, I have attached [Include supporting documents such as bank statements, pay stubs, and any other financial documents]. I have also purchased travel insurance for the duration of my stay, covering medical expenses and repatriation, with a coverage amount of [Specify the coverage amount]. Enclosed, please find the following documents to support my visa application: 1. Completed visa application form. 2. Passport-sized photographs. 3. Passport and previous visas. 4. Flight itinerary. 5. Hotel reservations. 6. Travel insurance. 7. Proof of financial means (bank statements, pay stubs, etc.). 8. [Any additional documents relevant to your application]. I kindly request you to consider my application favorably and grant me the Schengen visa. I am committed to complying with all the rules and regulations of the Schengen area and ensuring my return to [Your Country] within the specified period. Thank you for considering my application. I am available for an interview at your convenience. Sincerely, [Full Name] |
When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.
Dear Sir or Madam, I am drafting this letter to formally request a Schengen Business Visa for [applicant’s full name] with passport number XXXX. I wish to confirm that [applicant’s full name] is a valued employee at our esteemed company, [company’s name], holding the position of [job title or position]. [The applicant] has contributed to our company for a period of [X number of years] and is now required to travel to Germany to visit our esteemed partner, [partner company’s name], during the dates April 20 to April 30, 2019. While at [partner company’s name] in Germany, [the applicant] will be actively involved in the following responsibilities: [The applicant] will be accommodated at [hotel name/other accommodation], and all associated expenses will be covered by our company, if applicable. Should you have any further queries, please feel free to contact me directly. Thank you for your attention to this matter. Best regards, [Name of employer/supervisor along with signature] [Position or job title of employer/supervisor] [Email address of employer/supervisor] [Phone number of employer/supervisor] |
The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.
Dear Sir or Madam, I am submitting this letter to seek a Schengen visa for my upcoming trip to the Netherlands, scheduled from April 20 to May 10, 2019. I am an independent traveler, and my primary purpose for visiting the Netherlands is tourism. My itinerary includes exploring renowned attractions like the Van Gogh Museum, Anne Frank's house, and the Keukenhof gardens to witness the captivating tulip display. Additionally, I plan to visit Germany from April 29 to May 5 to spend time with my sister in Dusseldorf, where I will be staying at her residence. Afterward, I intend to return to the Netherlands to explore The Hague before concluding my trip. Currently employed at [name of company/organization] with the role of [job position], I have accumulated X years of experience, boasting an annual salary of XX. Enclosed is the No Objection Certificate from my employer endorsing my travel plans. I am financially self-sufficient for this trip, and I have included supporting documents validating my ability to cover all expenses during my stay. Outlined below is a proposed itinerary for my activities: April 20: Arrival at Amsterdam Airport Schiphol and stay at The Alfred Hotel in Amsterdam | April 21: Private Tour at Van Gogh Museum | April 22 – April 28: Exploring Amsterdam | April 29:Train from Amsterdam to Dusseldorf with ICE International | April 20 – May 4: Visit sister and explore Dusseldorf and surroundings in Germany | May 5: Train from Dusseldorf to The Hague with Flixbus and stay at Stadsvilla Hotel | May 10: Departure from the Netherlands via Amsterdam Airport Schiphol | Enclosed with this letter are the required documents for my visa application: I trust that the information provided is comprehensive for a favorable response to my application. Thank you for your time, and please feel free to contact me for any additional information. Best regards, [Traveler Name] |
For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including
This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.
Dear Sir or Madam, I am composing this letter to seek a Schengen Medical Treatment Visa for my patient, [applicant’s full name], holding passport number XXXX. [Applicant’s name] has been diagnosed with [XYZ] and requires [XYZ] treatment at [medical facility name] in Germany. [Provide detailed diagnosis] [Include relevant medical history] [Explain the nature and duration of the proposed treatment to be received in Germany] I trust that the information provided in this letter is sufficient for the consideration of my patient's Schengen Visa application. Should you have any further inquiries, please feel free to contact me. Thank you for your attention. Best regards, [Name of the doctor along with signature] |
Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:
When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:
To submit your Schengen Visa cover letter, consider the following options based on your situation and location:
Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.
When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:
Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.
Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.
While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.
Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.
Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.
We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.
Schedule a Free Consultation Now
Quick Reads:
Is a cover letter required for a Schengen visa?
Why are Schengen visas rejected?
Is a cover letter necessary in Europe?
How to create an effective cover letter?
How to avoid Schengen visa refusal?
Lakshmi Lavanya Pagallu
Sr. Content Marketing Specialist
Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert
15 germany visa invitation letter samples.
Embarking on a journey to Germany often starts with a crucial document: the visa invitation letter.
This powerful correspondence can significantly influence the success of a visa application, serving as a bridge between the applicant and their German host.
Whether you’re planning to visit family, attend a business conference, or explore the rich cultural tapestry of Deutschland, a well-crafted invitation letter can make all the difference.
To help you create the perfect letter for your unique situation, we’ve compiled 15 German visa invitation letter samples that cater to various purposes and relationships.
These examples will guide you through the essential elements and proper formatting, ensuring your letter stands out and strengthens your visa application.
Subject: Invitation for Family Visit to Germany
Dear Visa Officer,
I, Hans Schmidt, a German citizen residing at Musterstraße 123, 12345 Berlin, Germany, at this moment extend a formal invitation to my sister, Maria Rodriguez (Passport Number: AB123456), to visit me in Germany from July 1, 2024, to August 15, 2024.
During her stay, Maria will reside with me at my home address. I will be responsible for her accommodation, meals, and local transportation expenses throughout her visit. The purpose of her trip is to spend quality time with family and explore German culture.
I confirm that I am financially capable of supporting my sister during her stay and have attached proof of my employment and bank statements as evidence.
If you require any additional information, please do not hesitate to contact me at [email protected] or +49 123 456 7890.
Hans Schmidt
Subject: Invitation to Attend International Business Conference in Munich
On behalf of Global Tech Solutions GmbH, I am pleased to invite Mr. John Smith (Passport Number: CD789012) to attend our annual International Business Conference in Munich, Germany, from September 10-12, 2024.
Mr. Smith is the Chief Technology Officer of Tech Innovations Inc., based in San Francisco, USA. His presence at our conference is crucial as he will be delivering a keynote speech on emerging technologies in the automotive industry.
Our company will cover Mr. Smith’s conference fees, accommodation at Hotel Vier Jahreszeiten Kempinski Munich, and local transportation during the event. Mr. Smith will be responsible for his international travel expenses and any personal expenditures.
The conference will take place at the Munich International Congress Center, Messegelände, 81823 München, Germany.
If you need any further information, please contact our event coordinator, Franziska Müller, at [email protected] or +49 89 1234 5678.
Best regards,
Dr. Klaus Weber
CEO, Global Tech Solutions GmbH
Subject: Invitation for Academic Research Collaboration at Heidelberg University
I, Professor Dr. Elena Bauer from the Department of Quantum Physics at Heidelberg University, formally invite Dr. Akira Tanaka (Passport Number: EF345678) to participate in a collaborative research project at our institution from October 1, 2024, to December 15, 2024.
Dr. Tanaka, a renowned physicist from Tokyo University, will be working with our team on groundbreaking research in quantum entanglement. His expertise is invaluable to our project, which is funded by the European Research Council.
During his stay, Dr. Tanaka will be provided with on-campus accommodation at the Heidelberg University International Guest House. The university will cover his accommodation expenses and provide a daily stipend for meals and local transportation.
The research will take place at our Quantum Physics Laboratory, located at Im Neuenheimer Feld 227, 69120 Heidelberg, Germany.
For any additional information, please contact our International Office at [email protected] or +49 6221 54 12345.
Professor Dr. Elena Bauer
Head of Quantum Physics Department
Heidelberg University
Subject: Invitation to Participate in Berlin-Tokyo Youth Cultural Exchange Program
I am writing on behalf of the Berlin-Tokyo Sister Cities Association to formally invite Ms. Yuki Sato (Passport Number: GH901234) to participate in our annual Youth Cultural Exchange Program in Berlin, Germany, from July 15, 2024, to August 14, 2024.
Ms. Sato has been selected as one of ten Japanese participants for this program, which aims to foster cross-cultural understanding and friendship between young people from Berlin and Tokyo.
During her stay, Ms. Sato will be hosted by a local German family and participate in various cultural activities, language courses, and volunteer work. All program-related expenses, including accommodation, meals, local transportation, and activity fees, will be covered by our association.
The program will be headquartered at the Berlin International Youth Center, Königin-Luise-Straße 24, 14195 Berlin, Germany.
If you require any further details, please contact our program coordinator, Lisa Schulz, at [email protected] or +49 30 9876 5432.
Thomas Müller
Director, Berlin-Tokyo Sister Cities Association
Subject: Invitation for Medical Treatment at Charité – Universitätsmedizin Berlin
This letter serves as an official invitation for Mr. Ahmed Hassan (Passport Number: IJ567890) to receive specialized medical treatment at Charité – Universitätsmedizin Berlin from August 1, 2024, to September 30, 2024.
Mr. Hassan has been diagnosed with a rare cardiac condition that requires expert care available at our facility. He will be under the direct care of Professor Dr. Michael Schmidt, Head of Cardiology.
We confirm that Mr. Hassan has an appointment scheduled for August 3, 2024, at 10:00 AM, and will undergo necessary treatments and follow-ups during his stay. The hospital will assist with local accommodation arrangements.
Mr. Hassan is responsible for his medical expenses, accommodation, and other personal costs during his stay in Germany. We have received a deposit for his treatment and can provide proof of financial arrangements if required.
For any medical inquiries, please contact our International Patient Services at [email protected] or +49 30 450 818 018.
Dr. Anna Krüger
International Patient Coordinator
Charité – Universitätsmedizin Berlin
Subject: Invitation to Künstlerhaus Bethanien Artist Residency Program
I am pleased to invite Ms. Sofia Martinez (Passport Number: KL123456) to participate in the Künstlerhaus Bethanien International Studio Programme in Berlin, Germany, from September 1, 2024, to February 28, 2025.
Ms. Martinez, a talented visual artist from Buenos Aires, Argentina, has been selected for our prestigious six-month residency program. During her stay, she will develop a new body of work, participate in exhibitions, and engage with the local art community.
Künstlerhaus Bethanien will provide Ms. Martinez with:
– A fully furnished studio apartment at Kottbusser Straße 10, 10999 Berlin
– A monthly stipend of €1,000 for living expenses
– Access to our art facilities and technical support
– Opportunities for public presentations and networking events
The residency program is funded by the Berlin Senate Department for Culture and Europe.
For any additional information, please contact our residency coordinator, Julia Weber, at [email protected] or +49 30 6169 3470.
Christoph Tannert
Artistic Director
Künstlerhaus Bethanien GmbH
Subject: Invitation to Intensive German Language Course at Goethe-Institut München
On behalf of the Goethe-Institut München, I am pleased to invite Mr. Carlos Fernandez (Passport Number: MN789012) to attend our Intensive German Language Course from June 1, 2024, to August 31, 2024.
Mr. Fernandez has been accepted into our C1 level course, which consists of 300 teaching units. The course schedule is Monday to Friday, 9:00 AM to 1:00 PM, with additional cultural activities in the afternoons.
We confirm that Mr. Fernandez has paid the course fee of €2,700, which includes:
– Tuition and course materials
– Access to our multimedia learning center
– Cultural program and excursions
While we do not provide accommodation, we have assisted Mr. Fernandez in securing a room at a local student dormitory for the duration of his stay.
The course will take place at our institute located at Sonnenstraße 25, 80331 München, Germany.
If you require any further information, please contact our student services office at [email protected] or +49 89 551 903 0.
Dr. Ingrid Schmidt
Director of Language Programs
Goethe-Institut München
Subject: Invitation to Attend Wedding Celebration in Hamburg, Germany
We, Robert Wagner and Emma Becker, are delighted to invite our dear friend, Ms. Sarah Johnson (Passport Number: OP234567), to attend our wedding celebration in Hamburg, Germany, from July 20, 2024, to July 27, 2024.
Sarah has been a close friend of ours for over a decade, and her presence at our wedding is of great importance to us. The wedding ceremony and reception will take place on July 22, 2024, at the Maritim Hotel Reichshof Hamburg, Kirchenallee 34-36, 20099 Hamburg.
During her stay, Sarah will be accommodated at the wedding venue hotel. We have reserved and prepaid for her room for the entire duration of her visit.
As her hosts, we confirm that we will be responsible for Sarah’s local transportation and any additional expenses related to the wedding festivities.
If you need any further information, please don’t hesitate to contact us at [email protected] or +49 40 1234 5678.
Robert Wagner and Emma Becker
Subject: Invitation to Participate in the Berlin International Junior Tennis Championship
The German Tennis Federation hereby invites Mr. Alex Perez (Passport Number: QR345678), a talented junior tennis player from Spain, to participate in the Berlin International Junior Tennis Championship from August 5, 2024, to August 12, 2024.
Mr. Perez has qualified for this prestigious tournament based on his outstanding performance in the European junior circuit. The championship is sanctioned by the International Tennis Federation (ITF) and is an important event in the junior tennis calendar.
As the host organization, we will provide:
– Accommodation at the Sporthotel Berlin, Rudower Straße 90, 12351 Berlin
– Local transportation between the hotel and tournament venues
– Meals during the tournament days
The tournament will take place at the LTTC Rot-Weiß Berlin, Gottfried-von-Cramm-Weg 47-55, 14193 Berlin.
Mr. Perez or his sponsors are responsible for his international travel expenses and any personal expenditures outside the tournament provisions.
For any additional information, please contact our tournament director, Markus Schröder, at [email protected] or +49 30 3080 4567.
Claudia Müller
Secretary-General
German Tennis Federation
Subject: Invitation to Present at the International Symposium on Climate Change Mitigation
On behalf of the Max Planck Institute for Meteorology, I am honored to invite Dr. Amina Nkosi (Passport Number: ST901234) to present her research at the International Symposium on Climate Change Mitigation in Hamburg, Germany, from November 10-14, 2024.
Dr. Nkosi, a renowned climatologist from the University of Cape Town, has been selected to deliver a keynote address on her groundbreaking work in atmospheric carbon capture technologies. Her contribution is crucial to the success of our symposium.
The institute will cover the following expenses for Dr. Nkosi:
– Conference registration fees
– Accommodation at the Atlantic Hotel Hamburg for 5 nights
– Daily allowance for meals and incidentals
– Local transportation in Hamburg
The symposium will be held at the Max Planck Institute for Meteorology, Bundesstraße 53, 20146 Hamburg, Germany.
Dr. Nkosi is responsible for her international travel arrangements and any personal expenses beyond the provided allowance.
For any further information, please contact our symposium coordinator, Dr. Lars Petersen, at [email protected] or +49 40 4123 5678.
Professor Dr. Jürgen Schmitt
Director, Max Planck Institute for Meteorology
Subject: Invitation for Engineering Internship at Siemens AG
I am writing to formally invite Ms. Priya Patel (Passport Number: UV567890) to participate in our International Engineering Internship Program at Siemens AG in Munich, Germany, from September 1, 2024, to February 29, 2025.
Ms. Patel, a final-year Electrical Engineering student at the Indian Institute of Technology Bombay, has been selected for this competitive internship position in our Power Generation division.
During her six-month internship, Siemens AG will provide:
– A monthly stipend of €1,500
– Assistance in finding suitable accommodation
– Health insurance coverage
– A public transportation pass for Munich
The internship will take place at our headquarters: Werner-von-Siemens-Straße 1, 80333 München, Germany.
Ms. Patel is responsible for her international travel expenses and any personal expenditures beyond the provided stipend.
If you require any additional information, please contact our Human Resources department at [email protected] or +49 89 636 33333.
Dr. Thomas Müller
Head of International Talent Acquisition
Subject: Invitation to the 75th Berlin International Film Festival
The Berlin International Film Festival (Berlinale) is pleased to invite Mr. Raj Kapoor (Passport Number: WX123456), an acclaimed filmmaker from Mumbai, India, to attend our 75th edition from February 13-23, 2025.
Mr. Kapoor’s latest film, “Echoes of Eternity,” has been selected for the Competition section of the festival and is a strong contender for the Golden Bear award. His presence is requested for the film’s world premiere, press conferences, and related festival events.
As an official guest of the Berlinale, we will provide Mr. Kapoor with:
– Accommodation at the Hotel Berlin, Berlin for 7 nights (Feb 13-20, 2025)
– Festival accreditation granting access to all screenings and events
– Airport transfers and local transportation during the festival
– Per diem allowance for meals and incidentals
The festival’s main venues are located around Potsdamer Platz, 10785 Berlin, Germany.
Mr. Kapoor is responsible for his international travel arrangements and any extended stay beyond the official festival dates.
For any additional information, please contact our guest office at [email protected] or +49 30 2589 8765.
Maria Schmidt
Head of Guest Management
Berlin International Film Festival
Subject: Invitation to Attend the 43rd German Catholic Convention in Dresden
On behalf of the Central Committee of German Catholics, I extend a warm invitation to Sister Maria Gonzalez (Passport Number: YZ789012) to participate in the 43rd German Catholic Convention (Deutscher Katholikentag) in Dresden, Germany, from May 29 to June 2, 2025.
Sister Gonzalez, a respected member of the Sisters of Mercy congregation in Mexico City, has been invited as a special guest to share her experiences in social outreach and community service at our international panel discussions.
During her stay, we will provide:
– Accommodation at the Katholische Akademie Dresden, Schloßstraße 24, 01067 Dresden
– Full board (meals) for the duration of the convention
– Local transportation within Dresden
– Convention registration and access to all events
The main convention activities will take place at various venues across Dresden, with the central location being the Messe Dresden, Messering 6, 01067 Dresden.
Sister Gonzalez is responsible for her international travel expenses. Our organization will assist with visa application costs if needed.
For any further information, please contact our international relations coordinator, Frau Angela Weber, at [email protected] or +49 351 4844 7890.
Dr. Thomas Sternberg
President, Central Committee of German Catholics
Subject: Invitation to Exhibit at Hannover Messe 2025
Deutsche Messe AG cordially invites Mr. David Chen (Passport Number: AB234567), CEO of GreenTech Solutions Co., Ltd., to exhibit at Hannover Messe 2025, the world’s leading trade fair for industrial technology, scheduled from April 7-11, 2025, in Hannover, Germany.
Mr. Chen’s company has been allocated a 50 m² booth in Hall 13, focusing on energy solutions and environmental technologies. His presence is crucial for representing his company and engaging with potential clients and partners.
As an exhibitor, Mr. Chen will receive:
– Exhibitor passes for himself and his staff
– Access to the exhibitor’s lounge and business center
– Invitation to the exhibitors’ reception on April 6, 2025
The trade fair will take place at Messegelände 30521 Hannover, Germany
Mr. Chen is responsible for his travel, accommodation, and personal expenses. We recommend booking accommodation early due to the high demand during the fair.
For any additional information, please contact our exhibitor services at [email protected] or +49 511 89-0.
Dr. Jochen Köckler
Chairman of the Managing Board
Deutsche Messe AG
Subject: Invitation to Join International Volunteer Program at Refugee Welcome Center
I am writing to invite Ms. Aisha Mohammed (Passport Number: CD567890) to participate in our International Volunteer Program at the Refugee Welcome Center in Frankfurt, Germany, from March 1, 2025, to August 31, 2025.
Ms. Mohammed, a social work graduate from the University of Nairobi, has been selected for this six-month volunteer position due to her experience in refugee support and her multilingual skills.
During her time with us, we will provide:
– Shared accommodation in our volunteer house at Römerberg 23, 60311 Frankfurt
– A monthly stipend of €450 for living expenses
– Local public transportation pass
– Comprehensive orientation and ongoing training
– Health and accident insurance
The Refugee Welcome Center is located at Hanauer Landstraße 145, 60314 Frankfurt am Main, Germany.
Ms. Mohammed is responsible for her international travel expenses and any personal expenditures beyond the provided stipend.
If you need any additional information, please contact our volunteer coordinator, Frau Sabine Müller, at [email protected] or +49 69 9876 5432.
Director, Frankfurt Refugee Welcome Center
These 15 sample invitation letters for German visas cover a wide range of purposes, from family visits to business trips, and academic pursuits to cultural exchanges.
Each letter is tailored to its specific context, providing the necessary details that German visa officers require to process applications effectively.
When writing your invitation letter, be sure to include key information such as the invitee’s full name and passport number, the purpose and duration of the visit, details about accommodation and financial responsibilities, and the host’s contact information.
Always use formal language and provide as much relevant information as possible to support the visa application.
Remember that while a well-crafted invitation letter is an important component of a visa application, it does not guarantee visa approval.
The final decision rests with the German visa authorities, who will consider the entire application package and may request additional documentation if needed.
By following these examples and adapting them to your specific situation, you can create a comprehensive and persuasive invitation letter that supports your German visa application and increases your chances of a successful outcome.
In this article
Maximized Schengen visa success with effective cover letter, free sample and expert tips.
If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.
The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.
The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.
Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.
In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.
When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:
Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa , as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.
Netherlands Embassy in New Delhi
6/50 F, Shantipath
Chanakyapuri
New Delhi – 110021
Dear Sir or Madam,
I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.
I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.
During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.
I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.
I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.
Below you can see a planned itinerary of my activities :
Supporting visa application documents I have enclosed with this letter:
I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.
Best regards,
Alan Shilmani
[Full address in India]
If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.
March 20, 2019
New Delhi, India
I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.
Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.
During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:
[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).
Please do not hesitate to contact me if you have any additional questions.
Thank you for your time,
[Name of employer/supervisor along with siganture]
[Position or job title of employer/supervisor]
[Email address of employer/supervisor]
[Phone number of employer/supervisor]
If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:
I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.
[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.
[Detailed diagnosis]
[Medical history]
[The nature and duration of the proposed treatment you will receive in the Schengen country]
I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.
Should you have any additional questions, please do not hesitate to contact me.
Thank you for your time.
[Name of the doctor along with siganture]
Depending on what country you are applying from, you can submit the Schengen Visa application at:
Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.
When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:
Read more: How to write a cover letter for Germany Student Visa Application?
schengenvisaa.com
Latest work permit updates, Tourist visa, Study visa updates and more visa information
Table of Contents
When writing a cover letter for a German tourist visa, it’s important to include specific details about your trip and explain the purpose of your visit. Additionally, providing a detailed itinerary for the 7 days you plan to spend in Germany is essential. Below is a sample cover letter and a 7-day itinerary for your Germany tourist visa application:
Covering Letter:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[German Consulate/Embassy Address]
Subject: Application for Tourist Visa to Germany
Dear Sir/Madam,
I am writing to apply for a tourist visa to Germany for leisure travel. I am [Your Name], a [Your Nationality] citizen, and my passport number is [Your Passport Number].
I plan to visit Germany from [Arrival Date] to [Departure Date]. The purpose of my visit is to explore the rich cultural heritage, historical landmarks, and scenic beauty that Germany has to offer. During my stay, I will ensure compliance with all visa regulations and adhere to the designated period of my visit.
I have attached the following documents to support my visa application:
I assure you that I will adhere to all visa regulations and will depart Germany before the expiration of the visa. I am fully committed to complying with the laws and regulations of Germany during my stay.
Thank you for considering my application. I look forward to the opportunity to explore the beautiful country of Germany.
[Your Full Name]
Day 1: [Arrival Date] – [City Name]
Day 2: [City Name]
Day 3: [City Name] – [Next City]
Day 4: [Next City]
Day 5: [Next City] – [Another City]
Day 6: [Another City]
Day 7: [Another City] – [Departure Date]
Note: Make sure to customize the letter according to your personal details, travel plans, and supporting documents. It’s also advisable to check the specific requirements of the German Consulate or Embassy where you are applying for the visa, as requirements may vary.
Germany visa information
Germany job seeker visa
Ciao new job the top italian job portals 2024, apply greece family visa and tourist visa 2024 free, free spain 10 days travel itinerary and covering letter 2024, leave a reply cancel reply.
Your email address will not be published. Required fields are marked *
Greece motorcycle driving license book 2024, apply canada tourist visa from greece 2024, best mba program in it in europe 2024.
Germany is a country where many tourists and visitors aim to go. Its culture and history attract different kinds of people who are there for tourism, education, or business. If you are from a country within the EU, then you can simply pack up and go to Germany. If you are not from the EU, then you will need to wait and get a visa for Germany.
You can get a Germany visa by applying to a German Embassy within your home country. The procedure will take some time and will require you to submit different types of documents. One of these documents is an invitation letter for Germany Visa.
To increase your chances of getting the German Visa you must convince the Embassy that you do not plan to stay illegally in the country. German short-term visas will not give you the right to stay in the country for more than 90 days.
Because of this rule, you must have enough proof for the Embassy so that they do not deny your visa because they think you will stay for more than 90 days or not return to your home country at all. To do this you submit as many documents as possible that prove you have strong ties to your home. This could include deeds to property, apartment lease, job contracts and so on.
However, if you are going to Germany for a specific purpose then it is better for someone there to also guarantee that you will not overstay your visa. That is where the invitation letter comes in.
An invitation letter is written by a person who has ties to you and lives in Germany. It declares that you are a responsible person who will not stay in Germany more than they are allowed to. It also proves that you have a relationship with the person writing it and that they are a credible source of information.
Invitation letter for tourism.
Germany is a popular tourist destination. It has many attractions and events which attract a lot of people. If you are one of these people who want to visit Germany for tourism, then an invitation letter would help you get the visa.
The best way to go about getting the invitation letter is if you have a friend in Germany willing to write one for you. The friend could include details about how you know each other and which places you are planning to visit.
The friend must include your visit dates in Germany. It is also recommended to include an itinerary of what touristic attractions you will see together.
Another reason people might want to visit Germany is that they have family there. In this case, you must absolutely have an invitation letter. German Embassies could deny your short-term visa because they might suspect you want to move with your family permanently.
So you must submit any document they ask for and the invitation letter to prove that you will return in time. The family member you are visiting must write the invitation letter. If you have a lot of members of your family in Germany, the person who has the best job and has been in Germany the longest should write it.
Your family member must state why you are going to Germany to visit. They must write the dates of your visit and explain what you will be doing together while you are there. Additionally, they must also prove their relationship to you. This could be done through birth certificates or marriage certificates.
If the family member is your cousin or someone you do not share the same last name, you could also submit pictures or other documents to prove you are related.
Germany is also a very developed country and full of business opportunities. This means that many people will have to visit for business reasons. If you are a person who has to go to Germany for this purpose, then an invitation letter is also a good idea to have.
Whether you are self-employed or work for a company in your home country, you must have the invitation letter from the company you will visit in Germany. The person in charge of the German business such as a manager or director must formally invite you to Germany.
They must write the reason why you will visit. This could be because your companies have a business relationship and you need to discuss that or you want to sign an agreement to do business together in the future.
The German business must also state how long you will be staying in Germany and your itinerary for those days. The itinerary could include business meetings, office or factory visits, and other business discussions or receptions.
Finally, the German business must attach proof that you have or will have a business relationship with each other. This could be in the form of contracts or agreements as well as business emails that you have exchanged with each other in your discussions.
Germany also has a lot of good doctors and hospitals which can treat health problems that many other countries cannot. If you are in need of medical attention from a German doctor or hospital, then you must have an invitation letter.
The doctor or hospital you are visiting must write why you are going to visit them. They must state the type of medical problem you have and what tests or check-ups they will do during the time you are there.
Finally, they must also write the dates that you will be visiting. The German Embassy will not give you a visa if you have a treatment that is indefinite. Your treatment must have a beginning and end date for you to get the visa.
If you are going to study in Germany or visit a university in which you want to study, then you need an invitation letter from them. A professor or head of the department could write the letter where they state why you are visiting or what field of study you have.
They must also state the dates of your visit or study and prove the relationship by attaching an admission letter or scholarship letter.
You might also be visiting a research center or a university as a scholar or scientist. You are being invited to give a lecture, a presentation, or contribute to research for some time. The institution where you will go in Germany must write an invitation letter for you.
The invitation letter must state the dates of your visit and the reasons why you were chosen. The institution could also attach an itinerary that shows what you will be doing during your time in Germany.
If you are going to Germany for a specific training or to do an internship, then you will also need an invitation letter from the training institution or the company.
The letter must be from the main trainer or your supervisor stating the following:
You could also be visiting Germany on an official capacity, representing your government or another organization. The organization you will visit must send you an invitation letter.
The letter must explain your itinerary and relationship with the organization in Germany. You might be discussing different policies, participating in workshops or sharing lessons learned. The organization inviting your delegation must state the dates of your visit and how the events are funded.
Finally, you might also be invited to attend or visit a trade or fair exhibition. The organization inviting you must send you a letter. The letter must have the exhibition dates and the itinerary. It also must be specifically addressed to you with your full name.
You cannot use an invitation letter that might only have the name of the company you work for or an organization you belong to. The German Embassy will not accept invitation letters without your full name on them.
Writing an invitation letter can seem like a complicated task at first. But it is quite easy once you know what to include. You can write the invitation letter and have the person in Germany sign it or they can write it on their own. There is a third option as well. You can order an invitation letter for your Germany visa application at VisaGuide.World , whose team specialze in crafting personalized invitation letters for visa application.
The letter must be in a formal language because it will address a formal institution, the German Embassy. The Germany invitation letter format must include the following information:
For a more clear idea about how to write the invitation letter, you can take a look at the German Visa invitation letter samples below.
IMAGES
VIDEO
COMMENTS
For example, the German student visa cover letter for a student from Turkey who has been accepted in an MA of Architecture course in Germany and intends to finance her own stay may look like this: May 20, 2019. Istanbul, Turkey. The Consulate General of the Federal Republic of Germany in Istanbul.
An acceptable format of a Cover letter for the German student visa must be structured as follows: At the top left corner of the Cover Letter write the date at which the document is written. Below it, write the German Embassy in your home country to which you're sending the document. Your personal information, so the receiver (the embassy) to ...
German Student Visa Cover Letter Sample. Here is a sample of what your German student visa cover letter should look like: [Date] [Country in which you are applying for the visa] [Name of German Embassy/Consulate] [Address of German Embassy/Consulate] Dear Sir or Madam, I am writing to apply for a German Student Visa as I have been accepted into the [name of university/school] in Germany.
In the example below, the cover letter starts by stating the name and passport number. I, [Your Name], holding the Republic of India Passport No. [Passport Number], wish to apply for a German National (Student) Visa. In the following paragraph, provide information about the university you are enrolled in or if you have received an invitation to ...
At the very top of your German cover letter, you should include your full name, address, phone number and email address. Section 2 - The date. Here you simply enter the date you are writing the cover letter. Section 3 - The employer's details. In section 3, you list the details of the recipient. Here you should enter the contact person ...
German Cover Letter Format. It is critical to use the correct format for your cover letter when applying in Germany. This implies that you should include your contact information (name, address, phone number, email) and the date at the top of the page. The letter should be addressed to the person in charge of hiring at the firm (if you do not have a name, you can use something more general ...
For a Schengen visa cover letter to be effective, the following details should be included in the below order: 1.The address of Your local German Schengen consulate, which is simple to find online. 2.Clearly state the type of visa requested in the subject line. 3.The trip start/end dates showing more days in Germany.
Bangalore, India. March 24, 2023. Embassy of Germany. 45 MG Road. Bangalore, India. Dear Sir/Madam, I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.
Motivation letter for German student visa. You may need to send a cover letter to the German embassy when applying for your student visa. Just like your motivation letter for the German university, it should contain an introduction of yourself and include your academic record so far.
Here is a simple sample of a German Employment Cover Letter you can relay to when writing your cover letter: March 2023 The Embassy of Germany in Kosova Kosova, Pristina Dear Honorable Consul, My name is Enkela Sahiti (passport number: KO223301), I am an Albanian citizen who lives in Pristina, Kosova, where I work as an architect in a German ...
Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
Generally speaking, a Letter of Motivation is an obligatory application document required by German Embassies/Consulates. Through this document, you should convincingly demonstrate your motivation to come to Germany, to study in the specific study program to which you have gained admission, and explain why you are the one who deserves to get a ...
Naturally, there is also a guideline for professional letter writing and correspondence, the so-called DIN 5008 norm. It states the following margins on a DIN A4 (standard German letter paper format): German Cover Letter Format Example. Left margin: 2,5 cm. Right margin: 2,0 cm. Top margin: 4,5 cm. Bottom margin: 2,5 cm.
A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional.
How to write cover letter and letter of motivation LOM for student visa application for Germany?Mostly every student thinks that the cover letter and the mot...
Here is an example of a cover letter: Include your address and contact details in the upper part of the cover letter. Include a subject line with a reference to the position you are applying for. If a contact person is mentioned address it to him/ her. First part: The opening. Express your interest for the job opening you would like to apply for.
This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance. Introduction. Start with a formal salutation. Provide your name, address, contact details, and nationality.
German Visa Cover Letter - Free download as Word Doc (.doc / .docx), PDF File (.pdf), Text File (.txt) or read online for free. The applicant is requesting a long term national visa to study in a two-year Master's program in Germany. They have been admitted to a university starting in March 2013 and are submitting the required documents to support their visa application, including admission ...
1. Family Visit Invitation. Subject: Invitation for Family Visit to Germany. Dear Visa Officer, I, Hans Schmidt, a German citizen residing at Musterstraße 123, 12345 Berlin, Germany, at this moment extend a formal invitation to my sister, Maria Rodriguez (Passport Number: AB123456), to visit me in Germany from July 1, 2024, to August 15, 2024.
Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.
When writing a cover letter for a German tourist visa, it's important to include specific details about your trip and explain the purpose of your visit. Additionally, providing a detailed itinerary for the 7 days you plan to spend in Germany is essential. Below is a sample cover letter and a 7-day itinerary for your Germany tourist visa ...
The Germany invitation letter format must include the following information: Name of Embassy; Address and phone number of Embassy; The applicant's name and passport number; The applicant's country of residence, address, and phone number; The name and contact information of the person inviting the applicant;