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Write a Letter to Station Master for Bulk Booking – Sample Letter for Bulk Booking in Railways

application letter for group reservation in railway

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  • Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter for bulk booking in railways.

To, The Station Master, __________ (Station Name), __________ (Station Address)

Date: __/__/____ (Date)

Subject: Bulk booking

Dear Sir/ Madam,

Most respectfully, my name is __________ (name) and I am writing this letter to request you for bulk booking of train ticket from ________ (departure station) to _________ (destination) on __/__/____ (date).

Respectfully, I would like to inform you that I am willing to book ______ (number of tickets – example: 50/100/200/any other tickets) tickets in ______ (train name)/ _______ (train number). The seats would be _________ (2 tier/ 3 tier/ chair car/ any other). The preferred time for departure would be ________ (departure time). The reason for the same is _______ (corporate trip/ school trip/ family trip/ any other).

It is to request you to kindly guide us in this procedure and also provide details of discounted prices available for bulk booking (if applicable).

I look forward to your quick response. I shall be highly obliged for your kind support.

Truly, __________ (Signature) __________ (Name) __________ (Contact Details)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.
  • You can request any number of tickets depending on your needs, such as 50, 100, 200, or more.
  • You should include the number of tickets needed, train details (name and number), preferred departure time, and reason for the booking.
  • You can politely ask the station master to provide information on any available discounts for bulk bookings.
  • While not mandatory, mentioning the reason for the bulk booking can help the station master understand your needs better.
  • You can request guidance from the station master in the letter and ask for assistance with the booking process.

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How to Book Group Tickets on IRCTC: A Step-by-Step Guide

Booking group tickets through the Indian Railway Catering and Tourism Corporation (IRCTC) can seem like a daunting task, but fear not! With a little know-how and some insider tips, you’ll be booking group tickets at the drop of a hat.

Illustration of a diverse group of people participating in the process of booking group train tickets via the IRCTC website, highlighting the ease and convenience of group travel arrangements.

Understanding IRCTC Group Booking

First things first, let’s clear the air about what group booking on IRCTC entails. In my opinion, it’s an incredibly efficient way to organize travel for a large number of people. Whether you’re planning a family reunion, a corporate outing, or a school trip, IRCTC’s group booking feature can be a lifesaver.

Step 1: Planning Ahead

  • Determine Your Group Size : Know the exact number of people traveling. Remember, a group usually consists of more than 10 people.
  • Select Your Travel Dates : Picking your dates well in advance can avoid the last-minute rush and disappointment.
  • Decide the Itinerary : Have a clear idea of your departure and arrival stations.

Step 2: Filling Out the Application

  • Download the Application Form : Visit the official IRCTC website and download the ‘Group Booking Request Form.’
  • Complete the Form : Fill in all the required details such as travel dates, route, and passenger details.

Step 3: Submission and Confirmation

  • Submit the Form : You can submit the form at the nearest railway reservation office.
  • Wait for Approval : Group bookings require approval from the railway authorities. Patience is key here!

Step 4: Payment and Ticket Collection

  • Make the Payment : Once approved, you’ll be informed about the payment, which can be completed at the reservation office.
  • Collect Your Tickets : After payment, collect your group tickets and get ready for your journey!

Tips and Tricks

  • Book Early : Group bookings on IRCTC are a bit like catching fish – the early bird gets the worm. Booking well in advance increases your chances of getting confirmed tickets.
  • Double-Check Details : A minor error can send you back to the drawing board. Ensure all details are accurate.
  • Keep an Eye on Quotas : There are certain quotas like the Tourist Quota which can be beneficial for group travel.

Booking group tickets via IRCTC doesn’t have to be a Herculean task. With careful planning and attention to detail, you can navigate this process smoothly. Always remember to check the latest guidelines on the IRCTC website, as policies and procedures may change. Safe travels!

Related Article –

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How to Download an IRCTC Ticket PDF

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How to Link Aadhaar with Your IRCTC Account: A Step-by-Step Guide

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Enhance Your Travel Experience: Link Aadhaar with IRCTC

Read All About Irctc you can read Here

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All you need to know about group ticket booking in IRCTC, bulk booking discount and more

Resham Sengar Resham Sengar / Times Travel Editor / TRAVEL NEWS , INDIA / Updated : Mar 26, 2018, 14:51 IST

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For all those wanting to travel in Indian Railways for a marriage party or school excursion, or with friends and family, the group ticket booking in IRCTC is the best bet one could ask for.

For all those wanting to travel in Indian Railways for a marriage party or school excursion, or with friends and family, the group ticket booking in IRCTC is the best bet one could ask for. Read less

Group ticket booking

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All you need to know about group ticket booking in IRCTC, bulk booking discount and more

09:33:51 IST

जिंदगी में शादी के अलावा ट्रेन में RAC ही एक ऐसी स्थिति है,जिसमें दो अजनबी साथ निभाने को मजबूर होते है। - Junaid


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application letter for group reservation in railway

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COMMENTS

  1. Write a Letter to Station Master for Bulk Booking - Sample ...

    When writing a letter for bulk booking in railways, it's important to maintain clarity and politeness. Clearly state the purpose of the letter, including the number of tickets needed, train details, preferred departure time, and reason for the booking.

  2. Easy Guide to Booking Group Tickets on IRCTC - railgyan.com

    Learn how to book group tickets on IRCTC efficiently. This step-by-step guide provides all the necessary information, tips, and tricks for a hassle-free group travel booking experience.

  3. Bulk booking on Indian Railways: How to book group tickets on ...

    Bulk booking on Indian Railways: How to book group tickets on IRCTC; letter details and check-list. Bulk Booking in Indian Railways: Want to travel in a marriage group, with family, college friends, on behalf of your school or educational institute etc?

  4. Bulk booking on Indian Railways: How to book group tickets on ...

    How to book Ola cab using IRCTC Rail Connect app, website. Here are the guidelines for bulk booking: The passenger has to submit a request letter to the concerned authority along with...

  5. Group Ticket booking in IRCTC : Know about Bulk ticket ...

    It is mandatory to submit a request letter to the concerned officials so as to book tickets under the bulk booking service. If a school/institution/department is sponsoring the trip, then a certificate issued by the school/institution/department has to be submitted along with the request letter.

  6. Bulk Booking Request Letter | PDF - Scribd

    It requests booking of a certain number of tickets in a particular train with specified seats and departure time. The letter asks the chief reservation supervisor to provide guidance on the bulk booking procedure and any discounted prices available.

  7. Things You Need to Know About IRCTC Group Ticket Booking

    According to your requirements and needs, you can make either IRCTC group booking in Tejas Express of the Lucknow-Delhi route or contact a railway official to bulk ticket book for other trains and routes.

  8. What is Bulk (Block or Group) Booking ? What is the process ...

    BULK BOOKING. In case you require reservation in excess of the above limit of 6 passengers you may contact the controlling officer/Chief Reservation supervisor of the concerned reservation office for permission to book more number of passengers in a group.

  9. VI GENERAL RULES FOR RESERVATION - North Western Railway zone

    Reservation is made only on submission of prescribed application. Ministers, M.Ps, and Railway officers can request reservation over phone. Only one form is accepted from a passenger at a time. A maximum of 6 persons can be included in one form. Reservation for group of more than 6 persons can be done only with the

  10. Group Booking on the Indian Railways - LinkedIn

    The letter should be written to the Commercial Manager (if your total pax is above 20), or to the Chief Reservations Officer (if your total pax is less than 20). *If you are a family or a...