how to create a cover letter in excel

How to Write a Excel Expert Cover Letter (With Example)

Learn to write a cover letter for Excel expert roles with practical steps and an example. This guide helps you highlight your skills and impress potential employers, whether you are experienced or new to the field.

Writing a good cover letter is a key step when looking for a job as an Excel expert. Excel is a popular tool used in many offices for tasks like managing data, making charts, and doing calculations. When you want to get a job that uses Excel, your cover letter needs to show why you're good at using this program.

A cover letter is a short letter that goes with your resume when you apply for a job. It's your chance to tell the company why you would be great for the job. For Excel experts, this means talking about your skills with the program and how you've used it in past jobs or projects.

In your cover letter, you should talk about specific things you can do with Excel. This might include making complex formulas, using pivot tables, or creating eye-catching charts. It's also good to mention any big projects where you used Excel to solve problems or make things better at work.

Remember, your cover letter should be short and to the point. Try to keep it to one page. Start by saying why you're writing and which job you want. Then, talk about your Excel skills and how they match what the job needs. End by thanking the reader and saying you hope to hear from them soon.

This article will show you how to write a strong cover letter for an Excel expert job. We'll go through the important parts to include and give you an example to help you get started. By the end, you'll have a better idea of how to make your own cover letter that shows off your Excel skills.

Excel Expert Cover Letter Example

Dear Mr. Clifton Carroll,

I am writing to express my strong interest in the Excel Expert position at Microsoft. As a dedicated professional with a passion for data analysis and spreadsheet optimization, I am excited about the opportunity to contribute to Microsoft's innovative team.

With a comprehensive understanding of Excel's advanced features, including complex formulas, pivot tables, macros, and VBA programming, I have consistently delivered high-impact solutions that streamline processes and enhance data-driven decision-making. My expertise extends to Power Query, Power Pivot, and Power BI, which I believe aligns perfectly with Microsoft's cutting-edge data analysis tools.

Throughout my career, I have successfully:

• Developed custom Excel solutions that reduced reporting time by 60% for a Fortune 500 company • Implemented automated dashboards that increased data visibility and improved strategic planning • Trained over 200 professionals in advanced Excel techniques, boosting overall company productivity

I am particularly drawn to Microsoft's commitment to empowering users through powerful yet user-friendly software. As an Excel Expert, I am eager to contribute to the continued evolution of Excel and related products, ensuring they remain at the forefront of data analysis and business intelligence tools.

My problem-solving skills, attention to detail, and ability to translate complex data into actionable insights make me an ideal candidate for this role. I am excited about the prospect of bringing my expertise to Microsoft and collaborating with your talented team to drive innovation in spreadsheet technology.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and passion for Excel can contribute to Microsoft's continued success.

Ritthy Rose

How to Write & Format a Cover Letter Header

When crafting your Excel expert cover letter, the first element to focus on is the header. This crucial component sets the tone for your application and provides essential contact information. A well-structured header ensures your letter looks professional and makes it easy for hiring managers to reach you.

Key Elements of a Cover Letter Header

Full Name: Place your full name at the top of the letter, using a larger font size to make it stand out.

Professional Title: Include your current job title or the position you're applying for.

Contact Information: List your phone number, email address, and location (city and state).

Date: Include the current date to keep your application timely.

Recipient's Information: Add the hiring manager's name, title, company name, and address.

By including these elements in your header, you demonstrate attention to detail and professionalism, two qualities highly valued in Excel experts. Remember to use a clean, readable font and maintain consistent formatting throughout your cover letter for a polished appearance.

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your Excel expert cover letter is the greeting. This section sets the tone for your letter and demonstrates your attention to detail.

Research the recipient

Take the time to find out the name of the hiring manager or recruiter. This personal touch shows initiative and genuine interest in the position.

Use a formal salutation

Begin with "Dear" followed by the person's title (Mr., Ms., Dr.) and their last name. For example, "Dear Ms. Johnson:" or "Dear Dr. Smith:"

When the name is unknown

If you can't find a specific name, use a general greeting such as "Dear Hiring Manager:" or "Dear Excel Expert Hiring Team:"

Avoid outdated greetings

Steer clear of antiquated phrases like "To Whom It May Concern" or "Dear Sir/Madam." These can make your letter feel impersonal and outdated.

Double-check for accuracy

Ensure you've spelled the recipient's name correctly. A small error here can create a negative first impression, which is especially important for an Excel expert position where attention to detail is crucial.

Introducing Yourself in a Cover Letter

The introduction of your Excel expert cover letter sets the tone for your application and provides a brief overview of your qualifications. This crucial section should immediately grab the hiring manager's attention and entice them to read further.

Crafting an Engaging Opening

Begin with a strong opening statement that highlights your expertise in Excel and your enthusiasm for the position. Mention where you found the job listing and express your interest in the role. Briefly summarize your most relevant qualifications, focusing on skills that directly align with the job requirements.

Showcasing Your Excel Proficiency

In the next sentence or two, demonstrate your advanced Excel skills by mentioning specific areas of expertise, such as complex formulas, macros, or data visualization. If possible, include a notable achievement or project where you utilized Excel to solve a problem or improve efficiency.

Aligning with the Company

Research the company and incorporate a statement that shows your understanding of their goals or challenges. Explain how your Excel skills can contribute to their success, demonstrating your potential value as an employee.

Transitioning to the Body

Conclude this section by briefly mentioning the key points you'll expand upon in the body of your cover letter. This creates a smooth transition and gives the reader a roadmap of what to expect next.

Strong Example

Dear Hiring Manager,

As a passionate Excel expert with over 8 years of experience in data analysis and financial modeling, I was thrilled to come across your opening for a Senior Financial Analyst at XYZ Corporation. My proven track record of leveraging advanced Excel functions to drive business insights and optimize financial processes aligns perfectly with the requirements of this role. Having saved my previous employer over $500,000 through automated reporting solutions and complex macro development, I am eager to bring my expertise to your esteemed organization and contribute to your continued success.

Why is this a strong example?

This introduction is strong for several reasons. Firstly, it immediately highlights the candidate's relevant expertise and years of experience, positioning them as a qualified applicant. The mention of specific Excel skills (data analysis, financial modeling) directly addresses the job requirements. The introduction also quantifies the candidate's impact in a previous role, demonstrating tangible value. The tone is enthusiastic and confident, showing genuine interest in the position and company. Finally, it clearly states the candidate's intention to contribute to the organization's success, aligning their goals with the employer's needs. This approach effectively hooks the reader and encourages them to continue reading the rest of the cover letter.

Weak Example

Dear Sir/Madam,

I am writing to apply for the Excel Expert position I saw advertised on your website. I have been using Excel for many years and think I would be a good fit for this role. I am a hard worker and quick learner.

Why is this a weak example?

This introduction is weak for several reasons. First, it uses a generic salutation instead of addressing a specific person, which shows a lack of research and effort. Second, it fails to grab the reader's attention or demonstrate enthusiasm for the role. The language is vague and cliché, using phrases like 'good fit' and 'hard worker' without providing any specific evidence or examples. The applicant mentions using Excel for 'many years' but doesn't highlight any particular skills or achievements. Overall, this introduction fails to showcase the applicant's expertise in Excel or differentiate them from other candidates, making it unlikely to impress a hiring manager looking for an Excel expert.

Writing the Body of Your Cover Letter

The body of your Excel expert cover letter is where you can truly showcase your skills and experience. This section should expand on your qualifications and demonstrate how they align with the job requirements. Here are key elements to include in the body of your cover letter:

Highlight Relevant Skills

Focus on your most impressive Excel skills, such as advanced formulas, pivot tables, macros, and data visualization. Provide specific examples of how you've applied these skills in previous roles or projects.

Quantify Your Achievements

Use concrete numbers and statistics to illustrate the impact of your Excel expertise. For example, mention how you improved efficiency by a certain percentage or managed large datasets with specific row counts.

Demonstrate Industry Knowledge

Show your understanding of how Excel is used in the specific industry or role you're applying for. This demonstrates that you can hit the ground running and add value from day one.

Address Company Needs

Relate your skills and experience directly to the company's needs or challenges mentioned in the job description. Explain how your Excel expertise can help solve their problems or contribute to their goals.

Show Enthusiasm

Express your genuine interest in the position and the company. Explain why you're excited about the opportunity to apply your Excel skills in this specific role.

Mention Continuous Learning

Highlight your commitment to staying current with the latest Excel features and best practices. This shows that you're proactive and adaptable in an ever-evolving technical landscape.

Remember to keep the body of your cover letter concise and focused, typically two to three paragraphs. Each paragraph should have a clear purpose and contribute to making a compelling case for why you're the ideal Excel expert for the position.

As an Excel expert with over 8 years of experience, I am excited to apply for the Data Analyst position at TechCorp. Throughout my career, I have leveraged Excel's advanced features to drive data-driven decision making and process improvements. At my current role with DataSolutions Inc., I developed complex macros and VBA scripts that automated reporting processes, saving the company over 20 hours per week. I also created dynamic dashboards using Power Query and Power Pivot, which increased data visibility and helped senior management identify cost-saving opportunities worth $500,000 annually. My proficiency extends to advanced functions like INDEX-MATCH, SUMPRODUCT, and array formulas, which I've used to solve intricate business problems. I am confident that my expertise in Excel, combined with my analytical mindset and attention to detail, would make me a valuable asset to your team at TechCorp.

This is a strong example for several reasons. First, it immediately establishes the candidate's expertise by mentioning 8 years of experience as an Excel expert. It then provides specific, quantifiable achievements that demonstrate the candidate's skills, such as automating processes to save 20 hours per week and identifying cost-saving opportunities worth $500,000 annually. The example also showcases knowledge of advanced Excel features like macros, VBA scripts, Power Query, and Power Pivot, which are highly relevant to an Excel expert role. Additionally, it mentions specific advanced functions, showing depth of knowledge. The paragraph concludes by connecting the candidate's skills to the potential value they could bring to the company, making a strong case for why they should be hired. Overall, this example effectively communicates the candidate's expertise, accomplishments, and potential value to the employer.

I am writing to apply for the Excel Expert position at your company. I have used Excel for many years and know how to do basic formulas. I can make charts and tables, and I'm pretty good at sorting data. I think I would be a good fit for this job because I like working with numbers and spreadsheets. I am a hard worker and always try my best.

This is a weak example for several reasons. Firstly, it lacks specific, advanced Excel skills that would be expected from an expert. The applicant only mentions basic abilities like formulas, charts, and sorting, which are not impressive for an expert-level position. Secondly, there's no mention of relevant work experience or achievements that demonstrate expertise. The content is vague and doesn't showcase any projects or complex problem-solving using Excel. Additionally, the language used is informal and lacks professionalism ('pretty good', 'I like working with numbers'). Finally, it fails to address the company's needs or explain how the applicant's skills would benefit the organization. A strong cover letter would highlight advanced Excel skills, provide specific examples of complex projects, and demonstrate a clear understanding of how the applicant's expertise aligns with the company's requirements.

How to Close Your Cover Letter

To conclude your Excel expert cover letter on a strong note, craft a compelling closing paragraph that leaves a lasting impression. This final section should reiterate your enthusiasm for the position, summarize your key qualifications, and express gratitude for the reader's time and consideration.

Begin by restating your interest in the role and the company. Briefly mention how your Excel expertise and other relevant skills align with the job requirements. This reinforces your suitability for the position and demonstrates your genuine enthusiasm.

Next, include a confident call to action. Express your eagerness to discuss your qualifications further in an interview. This shows initiative and proactivity, qualities that are often valued in Excel experts.

Finally, end with a professional sign-off. Use a courteous closing phrase such as "Sincerely" or "Best regards," followed by your full name. If submitting a hard copy, leave space for your handwritten signature above your typed name.

Remember to proofread your entire cover letter, paying special attention to the closing paragraph. Ensure there are no typos or grammatical errors, as these can detract from your overall presentation as a detail-oriented Excel expert.

By crafting a strong closing, you'll leave the hiring manager with a positive final impression and increase your chances of securing an interview for the Excel expert position.

Thank you for considering my application. I am excited about the opportunity to contribute my Excel expertise to your team and help drive data-driven decisions. I look forward to discussing how my skills can benefit your organization and am eager to demonstrate my abilities in person. Please feel free to contact me at your convenience to arrange an interview.

This is a strong cover letter closing for several reasons. First, it expresses gratitude for the reader's consideration, which is a polite and professional way to end the letter. Second, it reiterates the candidate's enthusiasm for the position and specifically mentions their Excel expertise, reinforcing their suitability for the role. Third, it demonstrates a proactive attitude by expressing eagerness to discuss their qualifications further and showcases confidence by offering to demonstrate their abilities. Finally, it includes a clear call-to-action by inviting the employer to arrange an interview, making it easy for them to take the next step in the hiring process. The tone is professional yet engaging, leaving a positive final impression on the reader.

Thanks for your time. I hope to hear from you soon about the Excel Expert position. Have a nice day!

This closing is weak for several reasons. First, it's overly casual and lacks professionalism, which is important for a technical role like an Excel Expert. The phrase 'Thanks for your time' doesn't convey enthusiasm or confidence. The closing also fails to reiterate interest in the position or company, missing an opportunity to make a final impression. Additionally, it doesn't include a call to action or next steps, leaving the ball entirely in the employer's court. The 'Have a nice day!' at the end feels out of place in a formal cover letter. A strong closing should express gratitude, reaffirm interest, highlight key qualifications, and indicate a proactive attitude towards follow-up.

Cover Letter FAQs for Excel Expert

What is the ideal format and length for an excel expert cover letter.

An Excel Expert cover letter should be one page long, using a professional business letter format. It should include your contact information, the date, the employer's contact information, a salutation, 3-4 concise paragraphs highlighting your Excel expertise and relevant skills, a closing paragraph, and your signature. Use a clean, readable font like Arial or Calibri, 11-12 point size, with 1-inch margins.

What key skills should I highlight in my Excel Expert cover letter?

In your cover letter, emphasize advanced Excel skills such as complex formulas, pivot tables, macros, VBA programming, data analysis, and visualization. Also highlight soft skills like problem-solving, attention to detail, and the ability to explain complex data to non-technical stakeholders. Mention any relevant certifications, such as Microsoft Office Specialist Expert certification in Excel.

How can I demonstrate my Excel expertise in the cover letter?

To demonstrate your Excel expertise, provide specific examples of projects where you've used advanced Excel features to solve problems or improve processes. Quantify your achievements where possible, such as 'Developed a macro that reduced report generation time by 75%' or 'Created a dashboard that increased data visibility, leading to a 20% improvement in decision-making efficiency.'

Should I include Excel-specific technical jargon in my cover letter?

While it's important to demonstrate your Excel knowledge, balance technical jargon with clear, accessible language. Use Excel-specific terms when necessary, but focus on explaining how your skills benefit the organization. This approach shows both your expertise and your ability to communicate effectively with various stakeholders.

How do I tailor my Excel Expert cover letter to a specific job posting?

Carefully review the job description and align your cover letter with the specific Excel skills and requirements mentioned. Address how your expertise matches their needs, using keywords from the posting. If the role emphasizes data analysis, focus on your analytical skills; if it's more about automation, highlight your macro and VBA experience. This tailoring shows the employer you're a great fit for their specific needs.

What common mistakes should I avoid in my Excel Expert cover letter?

Avoid common mistakes such as: being too generic and not tailoring the letter to the specific job, focusing solely on technical skills without showing how they add value, neglecting to proofread for errors (especially important for a detail-oriented role like an Excel Expert), and failing to provide concrete examples of your Excel expertise in action. Also, avoid simply repeating your resume; use the cover letter to expand on your most relevant experiences and skills.

Upwork Cover Letter Sample for MS Excel, Spreadsheet

Without doubt, we all can agree on that an Excel spreadsheet is one of the most advanced tools for working with raw data but you also have to admit that using this MS App is also one of the most complicated. I mean, if you look at the application for the first time, it certainly looks complicated, way too advanced, and like something that would take hours to figure out. Click here to see Data Entry Portfolio Sample for Upwork and Freelancer

Let’s Download: All Cover Letter Samples

Using Excel successfully within a short time is not something everybody can do. And probably, that’s why there are so many job postings that you would find for Excel on every advanced Freelancing Platform like Upwork, Freelancer, Behance, People per hour, Toptal, Guru, Smashing Magazine, Fiverr or whatever else!

Don’t miss: Upwork Profile Overview Samples 2023

I wouldn’t be surprised if I hear that you had to start using MS Excel, your heart started to pound and you started to re think if there’s any alternative way to make Microsoft Excel less scary and intimidating?  Well, if that happened to you as well, then probably, Excel jobs are not for you. But if you know how to do it and if you want to apply for a job posting on leading freelancing platforms, to be precise, on Upwork, Freelancer, Behance, People per hour, Toptal, Guru, Smashing Magazine, Fiverr or any other online jobs; these will be the works that you would operate on MS Excel –

Let’s see: Freelancer Proposal Sample 2023

• Create a new spreadsheet.
• Add, subtract, multiply, and divide in a spreadsheet.
• Enter and format column titles.
• Let Excel fill in some information for you.
• Add or delete columns, rows, and spreadsheets.
• Keep column titles in sight as you scroll down a spreadsheet.

Let’s see: Freelancer Profile Summary Sample 2023

Enough time spent on Introductory, let’s get to the main part now which is reading a sample cover letter and a sample job posting on MS Excel related Jobs.I hope that these samples will help you to  write a killer Cover Letter on your own. Here they are –

Dear Mr…..

I am interested in declaring my candidacy for the Excel Expert position for your project. I studied all the details for your job posting and I noticed that your job posting requires skills in Microsoft Word and Excel.  You should know that I am certified as a Microsoft Office Specialist in Word 2013 and Excel 2013. My certifications prove that I know these programs and they are also the proof that I can fulfill the data entry and general office responsibilities I would be required to do from my home.

I also want to add that, I am certified in other business applications which I believe would be valuable for this project of yours. After participating in the Business classes at (Write down your University name if you have studied, if not, do not add these lines) during my learning years, I received Word 2013 and Excel 2013 certifications. As a part of those higher studies, I studied for and received two more Microsoft Office Specialist certifications in PowerPoint 2013 and Outlook 2013. I also have earned two Adobe Certified Associate certifications in Photoshop CC and Illustrator CC. Without any doubts, my skills in these computer applications and my additional experience listed on my profile make me the perfect candidate for this job. I have more than 5 years of experience in this line of works and I assure you that I can make your project successful within the time limit.  If you want to contact me, you’ll find me always available on Email and Skype. I’m willing to work for 60 hours per week if you hire me once. Thank you for your time and consideration. Sincerely, Write down (your name here)

Sample 01: Job Posting Sample for MS Excel Spreadsheet

Job Title: Looking for an Expert Excel Specialist

Job Description: We want to hire an Excel Expert who has showed success in maintaining and organizing data, including dictionaries, metadata repositories, and cross-reference indexes across a broad range of industries in his previous jobs. The perfect candidate for this job should also be skilled in VLOOKUP formula development , Pivot Table generation, and Pivot reporting. The ideal applicant for this job should possess demonstrated abilities to use critical and strategic thinking to resolve discrepancies, fill gaps, and sustain quality control benchmarks.

We will pay you by $100 per hour method and we are expecting at least 30 hours of work per week.

Sample 02: Job Posting Sample for MS Excel Spreadsheet

Sample 03: Job Posting Sample for MS Excel Spreadsheet

Sample 04: Job Posting Sample for MS Excel Spreadsheet

Sample 05: Job Posting Sample for MS Excel Spreadsheet

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Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job

How to write a great cover letter for a job

Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.

To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.

What is a cover letter?

Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.

Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:

• An explanation for why you are applying for a role
• A description of how your past work history makes you an outstanding candidate
• A hint of your soft skills and ability to adapt to a new work culture

Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.

The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.

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Why is having a good cover letter important?

Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.

Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.

For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.

Ten tips for writing a stand-out cover letter for a job

Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:

• Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
• Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
• Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
• Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
• Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
• Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
• Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
• Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
• End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
• Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .

Overview: what your cover letter is really about

At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

Excel Expert Cover Letter Example

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Start your Excel Expert cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and briefly mention your current role or professional status. Immediately highlight your expertise in Excel and how it aligns with the job requirements. For example, "As a data analyst with over 5 years of experience in leveraging Excel to solve complex problems, I am excited about the opportunity to bring my advanced skills in pivot tables, macros, and data visualization to your team." This approach not only grabs the reader's attention but also establishes your relevance to the position from the onset.

The best way for Excel Experts to end a cover letter is by summarizing their skills, expressing enthusiasm for the role, and inviting further discussion. For instance, "In conclusion, my extensive experience with Excel, including advanced functions and data analysis, aligns perfectly with the requirements of this role. I am excited about the opportunity to bring my unique skill set to your team and contribute to your ongoing projects. I welcome the opportunity to discuss my qualifications further. Thank you for considering my application." This ending reiterates your expertise, shows eagerness for the role, and opens the door for further conversation, which are all crucial elements in a strong closing.

Excel Experts should include the following in their cover letter: 1. Specific Skills: Mention your proficiency in Excel, including specific functions, formulas, pivot tables, macros, data analysis, and visualization tools. If you have experience with advanced Excel features like Power Query, Power Pivot, or VBA, be sure to highlight these. 2. Relevant Experience: Discuss your previous roles where you utilized Excel extensively. This could include tasks such as data analysis, financial modeling, report generation, or process automation. Be specific about the projects you've worked on and the impact they had on the organization. 3. Problem-Solving Examples: Give examples of problems you've solved using Excel. This could be a time when you automated a time-consuming process, identified a trend in data that led to a strategic decision, or created a complex model to forecast future performance. 4. Certifications: If you have any certifications related to Excel or data analysis, such as the Microsoft Office Specialist: Excel certification, be sure to mention them. This can help demonstrate your expertise and commitment to professional development. 5. Soft Skills: While technical skills are important, don't forget to highlight relevant soft skills. These might include attention to detail, problem-solving, critical thinking, and the ability to explain complex data in simple terms. 6. Customization: Tailor your cover letter to each job application. Highlight how your Excel skills and experience align with the job description. If the job requires specific Excel skills that you possess, be sure to mention them. Remember, the goal of the cover letter is to make a compelling case for why you're the best candidate for the job. Use it to highlight your Excel expertise, but also show that you understand the company's needs and how you can help meet them.

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Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal. 

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it. 

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry. 

This article is going to show you exactly how to format a cover letter the right way. 

Here’s what we’re going to cover: 

• What Should Go On a Cover Letter?
• How to Format Your Cover Letter
• (Free) Cover Letter Templates You Can Use
• How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured. 

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain. 

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way. 

What exactly goes into a cover letter? The short answer is as follows:  

• A header , which contains your contact information and the employer’s or recruiter’s contact information.
• A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
• The body of your cover letter , which is between 1-3 paragraphs.
• A closing paragraph , which usually contains a call to action.
• A formal salutation .

And here’s what that looks like in practice: 

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header 

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info. 

If you’re wondering which contact information you should include and which you should leave out, here are the essentials: 

• Full name and professional title (where applicable) 
• Phone number
• Name and professional title of the hiring manager
• Name of the company you’re applying to 
• Company address 

Here’s a visual representation of this: 

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter . 

#2. Greeting 

After listing your contact information, it’s time to address the cover letter . 

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them. 

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example: 

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as: 

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person. 

In such cases, here are some do-s and don’t-s to keep in mind: 

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph 

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.  

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

• Your name, profession, and years of experience.
• 1-2 of your top achievements (to help you stand out).
• The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively! 

#4. Cover Letter Body 

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

• Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence. 
• Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job. 
• Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice: 

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on. 

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as: 

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action) 

Now, how you end a cover letter is just as important as how you start it. 

As you wrap up your cover letter, it’s important to do the following:

• Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here. 
• Thank the hiring manager for their time . Good manners go a long way. 
• Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action. 

Here’s an example of that: 

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality. 

As for your formal salutation, you can use any of the following “tried and tested” greetings: 

• Best Regards,
• Kind Regards,

Cover Letter Format Guide 

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important. 

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case. 

Here are the rules that you need to follow: 

• Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long . 
• Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs. 
• Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
• Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it. 

Or Choose One of Our Cover Letter Templates 

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible. 

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.  

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents. 

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It! 

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways: 

• Sending it as an email attachment.
• Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above. 

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently: 

• Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
• Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation. 
• Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful. 

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right. 

Here are the main points this article covers to achieve that: 

• Make sure to structure your cover letter the right way. 
• Address your cover letter the right way and write an attention-grabbing opening paragraph.
• Wrap up your cover letter with a call to action. 
• Pay attention to the margins, space lining, font size, and cover letter length.
• If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.  

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How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

Use a template to create a resume

If you need help creating a resume or cover letter, start with one of the dozens of professionally-designed resume and cover letter templates that are available in Word.

Go to File > New .

In the search box, type Resume or Cover Letter.

Double-click the template you want to use.

Replace the placeholder text with your own information.

On the File menu, select New from Template .

Create and use your own template in Office for Mac

Making a resume like this while you're online is quick and easy.

Note:  This template comes with a cover letter, so you'll have everything in one document.

Choose one of our resume templates , and open it in Word for the web to make it yours.

As you work on the resume, you'll probably want to rename it.

The template uses a table to line everything up. If you need to add more lines for job experience or education, add rows to the table by going up to Layout under Table Tools and clicking Insert Below (or Insert Above) .

For tips on writing your resume, check out Six steps to developing a great resume .

When you're finished, print it out or share it online. You can do this with the resume still open in Word for the web. No need to save it first (that's already done for you).

To print it, press Ctrl+P, and wait for the Print dialog box.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your resume. From there, use the PDF program's Print command.

To share it online, send a link:

Near the top of the screen, click Share .

Under Share , click Get a Link .

Under Choose an option , click View only .

Click Create Link .

Click on the web address to select it, and then copy and paste it into an email, message, or post.

Tip:  If you have a blog or website, you can embed a view of your resume there.

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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How to Write a Cover Letter

What’s a Cover Letter?

How to write a cover letter in five steps, additional cover letter writing tips, cover letter examples, text-only cover letter examples, cover letter frequently asked questions.

A great cover letter highlights the most relevant and compelling aspects of your professional achievements, industry expertise, and qualifications. It also needs to convey why you’re drawn to a particular job or hiring organization. See below to learn about this writing approach and how you can write a cover letter that gets you more interviews for your next career opportunity.

A cover letter is a short letter that you send when applying for a job. While a resume shows you’re qualified for a job, it doesn’t allow you to speak to employers directly like a cover letter does. In today’s job search, hiring managers don’t just need to know you’re a great employee – they must see that you’re a great employee for their organization.

That’s why writing a cover letter is useful: It bridges the communication gap between your resume and an interview. In your cover letter’s first paragraph, you can tell a manager specifically why you’re attracted to their job opening or organization. You can also reveal more about your soft skills or communication style and provide context for issues such as employment gaps . Details like these may be crucial to starting a good conversation with a manager or recruiter.

Brainstorm key points

Before starting work on a personalized cover letter, you’ll need:

• A working draft of your resume
• A job posting or description you plan on pursuing

Once you have those two items, take 10 minutes to brainstorm and jot down on a blank document or sheet of paper why this job interests you. What does the role or organization share with your background or goals? For instance, maybe it’s an outside sales role in an industry you’re eager to return to. Or maybe the company’s brand or business model appeals to you somehow.

Research the employer. If a job posting gives few details on the hiring company, visit their website for more info. In addition to the home page, look at their “About Us” or “Careers” pages. Also, visit any linked social media pages to see how they present themselves. Are they formal and sophisticated, or down-to-earth and approachable? Figuring out the company’s voice makes it easier to strike the right tone in your cover letter.

When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to brainstorm and elaborate on them. Repeat this process until you have at least two or three concise sentences that speak to the job opening at hand.

I’m interested in applying for the marketing manager position at Cadence Inc. Your brand’s product set and focus on corporate clients are ideal fits for my skills and experience. As a results-driven professional with deep knowledge of local markets, I can help your team significantly increase its revenue in 2024.

In your cover letter’s first paragraph, show hiring managers you read their job posting and are responding to it directly. It helps distinguish your cover letter from your resume. This also gets you past applicant tracking systems and sets the stage for a good discussion about how you fit the role and the office’s work culture.

This approach takes longer than sending the same generic letter for each application. But it can shorten your overall job search by getting you more interviews for jobs that truly interest you.

To write a great cover letter, you need to structure one effectively. Each section should have a clear goal. From the introduction to your conclusion, your top priority should be focusing on impactful achievements that demonstrate the value you can bring to potential employers. The cover letter needs to tell your story and illustrate your career journey differently from the resume, exploring your nuances as an industry professional.

Your cover letter format should include the following sections:

• Heading and contact information
• Hook or introduction
• Body paragraphs

Below, we’ll walk you through each step of the cover letter writing process:

1. Header and contact information

The header of your cover letter should list all essential contact information, including your name, phone number, email, address, and LinkedIn URL. This allows the hiring manager to easily reach out for more information or to schedule you for an interview. Be sure to also feature your job title as the first item in your header.

Contact Information Example

Savannah Bateman Sales Representative | [email protected] | (678) 901-2345 | Columbus, OH 01234 | LinkedIn

February 11, 2024

Emma Neal Senior Hiring Manager Staples (543) 210-9876 [email protected]

2. Salutation

You must appropriately greet the hiring manager with your cover letter opening. We recommend addressing them by name — Mr. or Ms. [Last Name]. If you’re uncertain of the person’s gender, simply write their first and last name. If you can’t find their name, use a variation of “Dear Hiring Manager.” This shows you’ve researched the company before applying and you’re fully engaged in the job application process. It’s best to avoid salutations such as “Dear Sir/Madam” or “To Whom It May Concern,” as this language feels less direct and personal.

Salutation Examples

Dear Ms. Young,

Dear Mr. Jackson,

Dear Pat Martin,

Dear Sales Hiring Manager,

3. Introduction

Building a powerful introduction is the key to making a strong first impression on the hiring manager. This sets the tone for your cover letter and allows you to immediately send a clear message that you’re the ideal candidate for the position. Highlight your years of experience and convey your interest in the opportunity. But the hook of your cover letter’s first paragraph should come in the form of a stunning career achievement.

Leading with an accomplishment that you can quantify using a powerful number or metric is a great way to maximize the impact of your cover letter opening. Select an achievement relevant to the position you’re targeting, effectively showcasing your industry knowledge and expertise. Not only does this demonstrate your past success, but it also communicates how you can positively impact future employers.

Cover Letter Introduction Example #1

With over 10 years of experience within the energy industry, I’ve managed various multi-million-dollar initiatives to bring green energy solutions to the market for Clean Power Corp. My ability to create strategic partnerships with enterprise customers and C-level executives would create immense value for your company as the new senior vice president of energy.

Cover Letter Introduction Example #2

As you can see from my attached resume, I have an advanced background in human-centered design and visual storytelling. During my time with Ultimate Wedding Planner, I developed the user interface (UI) for the launch of a new mobile application for wedding planning services, which generated over 2 million downloads within one year. My experience in application development will allow me to thrive in the user experience (UX) designer position with your organization.

Cover Letter Introduction Example #3

In my first year as a registered nurse at Temple Hospital, I achieved patient satisfaction ratings of over 93%. As a nursing professional, I’m passionate and dedicated to providing superior care to my patients using evidence-based approaches to treatment. My clinical knowledge will allow me to achieve positive outcomes for patients at your esteemed hospital.

4. Body paragraphs

The body paragraphs serve as the core of your cover letter, allowing you to describe your professional experience in more detail. Start by mentioning specifics about the company’s reputation, mission statement, products, or culture. Describe why this sparks your interest in the opportunity and how you can support the organization’s goals.

Feature a mix of accomplishments that capture the most compelling aspects of your career. In addition to quantifying your achievements, be sure to provide examples of your leadership capabilities and interpersonal skills, as it’s important to show potential employers that you’re the right fit for the team’s culture. Consider adding a bulleted list of career highlights to break up the monotony of the text on the page and maximize the readability of your cover letter.

Cover Letter Body Paragraphs Example #1:

As an executive within the energy space, I identify with West Coast Solar’s mission statement of driving the expansion of renewable energy to combat climate change. My extensive background in providing green energy solutions would aid in this mission based on my career accomplishments:

• Led strategic initiatives to reduce carbon emissions in energy portfolios for enterprise clients valued at up to $300 million by delivering wind, solar, and nuclear energy solutions
• Structured energy transactions valued at up to $120 million and coordinated with the CEO and executive team to identify risk factors and negotiate purchases
• Reduced carbon footprint for enterprise customers by 5% to 15%

Cover Letter Body Paragraphs Example #2:

PeopleSoft’s reputation as a thought leader within the HR software space draws me to apply for the position. My experience as a UX designer for both Employee Software Inc. and LinkedIn has allowed me to cultivate a holistic, human-centered approach that matches the needs of your organization. I can continue to grow your reputation as an industry leader based on the following achievements from my career:

• Managed a team of over 25 UX designers for Employee Software Inc. and interfaced with stakeholders and C-level executives to recommend large-scale redesigns for the mobile UI
• Improved the UX for LinkedIn’s website in coordination with a team of web developers and UX designers, which improved user satisfaction by 15%
• Drove UI development and conducted wireframing for the launch of LinkedIn’s mobile app, which generated 3 million downloads over six months

Cover Letter Body Paragraphs Example #3:

Impossible Foods’ mission to provide ethically sourced, environmentally sustainable meat alternatives strongly aligns with my core values as a brand ambassador within the plant-based food space. I can aid your brand in continuing to improve its market share based on the following achievements from my career:

• Managed overarching marketing strategy for vegan burgers and hotdog product lines, generating $2.5 million in annual revenue, which included conducting market research on target demographics
• Improved annual sales for plant-based burger products by $450,000 by improving packaging and visual merchandising to emphasize environmental sustainability
• Coordinated with media outlets to manage public relations and press releases for new product releases and media coverage of production methods

5. Conclusion

The closing paragraph of your cover letter is your last opportunity to impress the hiring manager. To finish on a strong note, include a call to action (CTA) that invites the hiring manager to schedule an interview or reach out for more information. Reinforce how your industry expertise and career experience can create value for your target company and help their team continue to excel. In the last sentence of your cover letter, thank the reader for their time and consideration, as being courteous also conveys your professionalism.

Cover Letter Closing Paragraph Example #1:

I look forward to telling you more about how my background in renewable energy can help drive the adoption of green energy solutions across your customer base. You can contact me for an interview at your convenience. Thank you for your consideration.

Cover Letter Closing Paragraph Example #2:

I hope to speak with you further regarding how my knowledge of eco-friendly design features aligns with your organization’s mission. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

John Bergsen

Cover Letter Closing Paragraph Example #3:

I would like to schedule an interview to provide more insights into how my HR management experience can help Cigna Health improve recruiting efforts and enhance employee engagement. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

Anthony Gentile

Align your cover letter with the job description

Tailoring your content according to the needs of individual employers is essential for any successful job application. As you review the posting, reflect on how your industry knowledge and background match the company’s needs.

Identify exactly what potential employers are looking for in a candidate and feature specific skill sets that match the job description. Emphasize how your core values are aligned with the organization’s mission statement. Although this additional customization can be time-consuming, your chances of landing the interview are sure to increase drastically.

Quantify your professional achievements

Writing a cover letter that stands out in today’s competitive job market is no easy task. With an overabundance of qualified applicants, you need to push your cover letter toward the top of the pile. Quantifying your achievements is one of the best ways to accomplish this.

Incorporating hard numbers, metrics, and monetary figures fulfills several objectives. First, it establishes a sense of scope for your achievements and helps to paint a much clearer image of your professional experience. Another added benefit is that numbers naturally draw the reader’s eye. In a cover letter with detailed paragraphs, this can help entice the hiring manager to engage with your content more thoroughly.

Feature your leadership and communication skills

Although your industry expertise should always be at the forefront of your cover letter, it’s important not to neglect your interpersonal skills. Companies want to see you can collaborate effectively in diverse, team-based environments. Rather than simply saying you’re a strong leader or communicator, convey these skill sets by featuring tangible examples from your work history.

For instance, if you were managing a team, focus on how you helped develop your team members and put them in a position to succeed. Showcase how you helped to cultivate inclusive and collaborative work cultures to drive employee engagement and retention. These insights are far more compelling than simply mentioning mundane details related to task delegation.

Proofread your cover letter repeatedly

With such a limited window to make a lasting impression on the hiring manager, the last thing you need holding you back is poor grammar or spelling errors. These mistakes are highly distracting for the reader, effectively drawing their attention away from your qualifications. A hastily written cover letter also sends a message to hiring managers that you lack attention to detail, which is key for almost any profession.

Editor Cover Letter Examples

Human Resources Cover Letter Examples

Customer Success Manager Cover Letter Examples

• Human Resources
• Customer Success Manager

Candace Brown  Editor | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

January 1, 2024

Allen Jones Hiring Manager Innovate Web Solutions (987) 654-3210 [email protected]

Dear Mr. Jones,

As the senior editor at Portland Web Creators Inc., I oversaw all aspects of copy editing and quality assurance for over 300 web pages across a diverse client base. I identified opportunities to enhance content quality and improve search engine optimization (SEO) performance, resulting in a 30% increase in repeat business. I’m confident my marketing and web page development expertise would be a strong asset for the editor position at your organization.

Innovate Web Solution’s reputation for producing dynamic web content draws me to apply for this position. As a senior editor, I pride myself on my ability to enhance brand messaging for client websites. I believe my experience in editing and content development will continue to grow your prestigious reputation based on the following accomplishments from my career:

• Led the development, editing, and publishing of web page copy for client accounts valued at up to $130,000 and managed a team of over 20 copywriters, editors, and marketing specialists
• Performed quality assurance reviews on drafts from the creative team and identified opportunities to refine language, brand messaging, and keyword optimization, which generated increases of 50% to 100% in organic traffic for customer sites
• Coordinated cross-functionally with graphic designers, web developers, and client stakeholders to ensure alignment with brand identity and customer goals

I would like to schedule an interview to provide more insights into how my editing and SEO experience can help drive success for your clients. Feel free to contact me at your earliest convenience for any additional questions you may have. I appreciate your time and consideration.

Candace Brown

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2024

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

P.S. — I’d also like to tell you all about how I was shortlisted for an HR Excellence award!

Selena Ramirez Customer Success Manager | [email protected] | (123) 456-7890 | Miami, FL 12345 | LinkedIn

Rachel Johnson Hiring Manager Advanced Marketing Solutions (987) 654-3210 [email protected]

Dear Ms. Johnson,

At Brand Storytelling Inc., I led the development of the customer success departments and oversaw a team of more than 60 personnel to deliver brand consulting and digital marketing services. By establishing new support models, my team improved client satisfaction scores from 85% to 94% for top accounts. I can achieve similar success for your organization in the customer success manager position.

Advanced Marketing Solutions has a reputation for excellence in its dedication to customer care, which strongly aligns with my professional background. I’m confident I can help your organization continue to enhance its delivery of marketing consulting services based on my career achievements:

• Built, developed, and managed the customer success department and defined strategies to enhance the client experience for accounts valued at up to $15 million
• Coordinated with the director of marketing to refine digital marketing services based on brand objectives and market expansion opportunities, resulting in a 94% customer satisfaction rating
• Led the customer onboarding process, identified opportunities to enhance client engagement, and served as the point of contact for senior management and stakeholders

I would like to schedule an interview to provide more insights into how my expertise in organizational development can help you improve your customer success department. You may contact me via phone or email at your earliest convenience. I appreciate your time and consideration.

Selena Ramirez

Do I really need a cover letter for my job search? -

Yes, in most cases. According to statistics gathered by LinkedIn , over 60% of employers require cover letters from applicants. In addition, over 83% of hiring managers in the study noted that they frequently read cover letters and considered them during the application process. This is also supported by Forbes , who cites a study published by Business and Professional Communication Quarterly. These findings indicated that 56% of employers valued the cover letter as a part of candidate assessment.

What’s the best way to start a cover letter? -

With a clear example of your success in the role you’re after. The concept of “show, don’t tell” absolutely applies to your cover letter’s opening. For instance, don’t just tell the hiring manager you’re a “proactive program manager.” Show you’re proactive by citing a time you exceeded expectations or found a new way to enhance project oversight.

What should my cover letter’s design look like? -

Your resume’s. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins. Also, copy in the exact same contact header.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have extensive background in your target role. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

Build a Resume to Enhance Your Career

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• How Many Jobs Should You List on a Resume? Learn More
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• The Best Questions to Ask in a Job Interview Learn More

Professional Excel Data Analyst Cover Letter Examples for 2024

Your Excel data analyst cover letter must immediately highlight your proficiency with data manipulation and analysis in Excel. Emphasize your familiarity with advanced functions, such as VLOOKUP, pivot tables, and power query. Do not forget to showcase your ability to convert raw data into actionable insights. Your cover letter should reflect your knack for presenting complex information in understandable and visually appealing formats.

Cover Letter Guide

Excel Data Analyst Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Excel Data Analyst Cover Letter

Key Takeaways

As you dive into the job market, you quickly realize that a well-crafted Excel Data Analyst cover letter can set you apart. While it's tempting to simply rehash your resume, your cover letter should instead spotlight your proudest professional achievement, weaving a compelling narrative of success. Striking the balance between formal tone and originality, without resorting to worn-out clichés, can be challenging. Moreover, condensing your story into a succinct one-page letter may feel daunting. Let's explore how to master this crucial piece of your application puzzle.

• Step your best foot forward in the excel data analyst cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your excel data analyst cover letter to feature what matters most;
• Close off your excel data analyst cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your excel data analyst cover letter (all you need to do is personalize it, and you'll be good to go).

If the excel data analyst isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Excel Data Analyst resume guide and example
• Data Manager cover letter example
• Data Mining cover letter example
• Junior Data Analyst cover letter example
• Statistical Data Analyst cover letter example
• Data Scientist cover letter example
• Lead Data Engineer cover letter example
• Data Science Manager cover letter example
• Python Data Scientist cover letter example
• Data Warehouse Engineer cover letter example
• Senior Data Scientist cover letter example

Excel Data Analyst cover letter example

Owen Wright

San Diego, California

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: The cover letter showcases the candidate's accomplishments with specific metrics (e.g., "30% increase in efficiency," "15% reduction in expenses"). This emphasizes tangible results and the candidate’s ability to deliver measurable improvements.
• Relevant Experience: It highlights the candidate's direct experience (e.g., "led a team to overhaul our data processing workflows") that is pertinent to the role of a Senior Business Analyst, establishing credibility and expertise in the field.
• Alignment with Company Goals: The cover letter illustrates alignment between the candidate’s aspirations and the company's commitment to innovation and excellence, showcasing the candidate as a good cultural fit.
• Initiative and Strategic Impact: The candidate's initiative in implementing new analytical models and improving forecasting demonstrates a strategic mindset and proactive approach which are key qualities for a Senior Business Analyst role.

The must-have sections and format of your excel data analyst cover letter

When writing your excel data analyst cover letter, keep in mind that it'll only be read by the recruiters and not the Applicant Tracker System (or software used to assess your profile). That's why you should structure your content with a/an:

• Header (apart from your contact information, include your name, the role you're applying for, and the date);
• Personalized salutation;
• Opening paragraph to win the recruiters over;
• Middle paragraph with key details;
• Closing that starts from clichés;
• Sign off (that's not mandatory).

Industry standards dictate your paragraphs to be single-spaced and to wrap your content in a one-inch margin. Designing your excel data analyst cover letter, refer to one of our templates , which automatically takes care of the spacing and margins.

Choose the same font for your excel data analyst cover letter as you did for your resume : the likes of Lato and Bitter would help you to stand out in a sea of cover letters in Arial or Times New Roman.

Export your whole excel data analyst cover letter from our builder in PDF to keep the same formatting and image quality.

The top sections on a excel data analyst cover letter

Header: Include your full name, address, phone number, email, and the date, ensuring that the recruiter can easily identify who you are and how to contact you. Additionally, you may include a professional LinkedIn profile relevant to your role as a data analyst.

Greeting: Address the hiring manager by name if possible, as personalized greetings stand out more and show that you have done your research on the company, which is a valuable trait for a data analyst who must often conduct extensive research and analysis.

Introduction: Begin with a strong opening statement that summarizes your qualifications and expresses your keen interest in data analysis, highlighting your analytical skills and how they align with the job description.

Body: Detail your experience with specific data analysis tools and methods, projects you've worked on, and results you've achieved, using quantifiable achievements to showcase your ability to handle data-driven decisions effectively, which is crucial for a data analyst.

Closing: Assert your enthusiasm for the opportunity to contribute to the company's data analysis needs, provide a call to action inviting the recruiter to discuss your application in further detail, and thank them for their time, demonstrating your professional courtesy and strong communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in Excel and data manipulation skills, including advanced formulas, pivot tables, charts, and macros, because these are essential tools for analyzing and visualizing data.
• Strong analytical thinking and problem-solving skills to extract meaningful insights from complex data sets and to help drive strategic decisions.
• Attention to detail to ensure data accuracy and to produce high-quality analysis that can inform critical business decisions.
• Experience with data visualization and presentation tools (like Power BI or Tableau) to effectively communicate findings to stakeholders who may not have a technical background.
• Understanding of data management and governance principles to maintain data integrity and to comply with any relevant laws or policies.
• Familiarity with statistical methods and software (like Python or R) for performing more sophisticated data analysis, which is increasingly important in data-driven decision-making environments.

How to personalize your excel data analyst cover letter greeting

Before you start writing your excel data analyst cover letter, take the time to find out who is recruiting for the role.

Search for the recruiter's name on LinkedIn or the corporate website to address them personally in your excel data analyst cover letter salutation .

What if you can't find out who's recruiting for the role?

Always aim to avoid the very impersonal "Dear Sir/Madam" - instead, opt out for "Dear HR Team" or "Dear Hiring Manager" to make a better first impression.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear [Mr./Ms. Last Name],
• Dear [Interviewer's Title and Last Name],
• Dear [Job Title] Search Committee,

Your excel data analyst cover letter introduction and the value you bring

Moving on from the "Dear Recruiter" to your professional introduction .

Use those first two sentences of your excel data analyst cover letter to present the biggest asset you'd bring to the organization.

Don't go into too much detail about your achievement or the skill set, but instead - go straight for the win.

That is - what is your value as a professional?

Would you be able to build stronger, professional relationships in any type of communication? Or, potentially, integrate seamlessly into the team?

Choosing your best achievement for the middle or body of your excel data analyst cover letter

Now that you have the recruiters' attention, it's time to write the chunkiest bit of your excel data analyst cover letter .

The body consists of three to six paragraphs that focus on one of your achievements.

Use your past success to tell a story of how you obtained your most job-crucial skills and know-how (make sure to back these up with tangible metrics).

Another excellent idea for your excel data analyst cover letter's middle paragraphs is to shine a light on your unique professional value.

Write consistently and make sure to present information that is relevant to the role.

Closing remarks to end your excel data analyst cover letter

Of course, you'll have to show gratitude to the recruiters, who have assessed your profile at the end of your excel data analyst cover letter .

A "Thank you for the consideration" would work wonders, instead of the standard "Sincerely yours".

Do you want to make an even better impression?

Close off your excel data analyst cover letter by promising how you see yourself excelling in the role and the positive impact you'd bring about.

A sentence that encourages some further action on the recruiter's end could also be a good way to close off the communication (e.g. provide your availability for an interview).

The zero experience excel data analyst cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your excel data analyst cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Winning recruiters over shouldn't be difficult if you use your excel data analyst cover letter to tell a story that:

• Is personalized by greeting your readers and focusing on key job skills greets;
• Isn't spread all over the place, but instead focuses on one key achievement and selling your value as a professional;
• Introduces your enthusiasm for the role, passion for the job, or creativity in communication;
• Is also visually appealing - meeting the best HR practices;
• Ends with a nod to the future and how you envision your growth, as part of the company.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Download Resume/Cover Letter Excel Template

Resume/Cover Letter is a ready-to-use Excel Template that you can use to create your resume and cover letter just by feeding your credentials in the datasheet.

Usually, newly graduated students or students who are still working and want to do some part-time jobs, struggle to make a good resume.

With this template, you can make two types of resumes; one is the Resume for a fresher and another for a person with work experience.

As you enter your details, the template will also prepare the cover letter that you can attach to your Resume.

Table of Contents

What is a Resume?

As per Wiki ,

A  resume is a document used and created by a person to present their background, skills, and accomplishments. Résumés can be used for a variety of reasons, but most often they are used to secure new employment.

In simple terms, it is the summary of your skills, abilities, and accomplishments or you can say a quick biodata of who you are.

Usually, every job position requires the applicants to submit a resume along with a cover letter.

What is a Cover Letter?

A cover letter is a one-page letter that provides an overview of you to the organization and describes how relevant you are for the job.

A cover letter must be well-written so that it helps you to introduce yourself properly to the company encourages the interviewer to read your resume.

It is highly recommended to enclose a cover letter with every job application you make. If you wish to know more about cover letters, check out this article by Shabbir .

Tips to Make A Great Resume

You must follow the below tips to make your resume stand among other applicants:

• First and foremost, write a custom resume for every job post.
• Add keywords relevant to the job postings.
• Review relevant resume from the industry.
• Make it brief and simple.
• List your relevant accomplishments first.
• Use a professional first.
•  Use active language.
• Choose appropriate margins.

Tips to Make An Effective Cover Letter

A cover letter helps you to introduce yourself in a more personal way during a job application.  Follow the below tips to make it more effective:

• Include information that is on your resume.
• Make it relevant to the job position.
• Make your introduction memorable.
• Must include specific examples of relevant accomplishments and problems solved to the job posting.
• It should be a concise conclusion of your resume and must include a call to action.

Resume/Cover Letter Excel Template

We have created a Resume/Cover Letter Excel Template which helps you create a professional resume along with a relevant cover letter in just minutes.

You can make 2 types of resumes with this template; one for fresher and another with work experience. Enter your credentials in the datasheet and it’s ready to print.

Click here to download the Resume/Cover Letter Excel Template.

You can download other useful HR templates like Retention Rate Calculator ,  Yield Rate Calculator , Absent Rate Calculator ,  Profit Per Employee Calculator ,  Revenue Per Employee Calculator ,  Cost Per Hire Calculator , and many more from our website.

Let’s discuss the content of the templates in detail.

Contents of Resume/Cover Letter Excel Template

This template consists of 4 sheets:

• Covering Letter Template
• Resume For Fresher
• Resume With Work Experience

The datasheet consists of 6 sections.

Personal Information:  Add the following details in this section:

Name Father’s Name Father’s Occupation Mother’s Name Mother’s Occupation Permanent Address Communication Address Phone Numbers Email ID Date of Birth Place of Birth Nationality Religion and Caste Marital Status Dependants Objective

Educational Qualifications: Insert relevant details like Examination, Board/University, Year of Passing and Percentage obtained. Do this for the number of qualifications you have done.

Professional Qualification: InsertExamination, Board/University, Year of Passing, Percentage obtained, and the subject Major.

Additional Skill Set: In this section, you need to enter the course name and skill details.

Work Experience:  Update your work experience. Keep the most recent at the top. Add the name of the organization, designation, job role, and duration of the work. Repeat the same for the number of work experience you have.

Other Details: Other details section includes the field of job position, graduation stream, languages known, place, and the enclosures. List down the enclosures properly.

You are done. Doing this will prepare your resume and cover letter.

Cover Letter Template

All the fields in this are auto-populated. No need to make any entries in this sheet. If you want to make any changes in write you can do it according to your need.

Make sure you check the print preview and page setup before printing the cover letter.

Resume Template For Fresher

If you are a fresher and don’t have any relevant job experience then you need to print this resume. It is a one-page resume with no work experience.

Similar to the cover letter template, this sheet also doesn’t require any entry. Just check the print preview and page setup before printing.

Resume Template With Work Experience

If you have job experience and have made entries for the same in the datasheet, then print this sheet. Thus, your 2-page resume with work experience is ready to print.

In case, you make any changes in text on this page, ensure that you check the print preview before you take the print of the resume.

In addition to that, To convert the same into a PDF file, you can use the Microsoft PDF printer available in every excel print option. Follow the below-mentioned steps:

• Press “Cntrl + P”
• Select the “Microsoft Print To PDF” option from the list.
• Click “OK”.

Your PDF resume is ready.

This template can be useful to students, job seekers, and recruiting agencies.

We thank our readers for liking, sharing and following us on different social media platforms.

If you have any queries please share in the comment section below. We will be more than happy to assist you.

About Shabbir Bhimani

I have worked in Excel and like to share functional excel templates at ExcelDataPro.

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How to Create a Cover Page in Excel

Editorial Team

Reviewed by

Laura Tsitlidze

This tutorial demonstrates how to create a cover page in Excel.

Create Cover Page in Excel

The cover page is a great way to make your workbook more organized by putting all the general information on it. In Excel, there is no direct way to add a cover page but there is a workaround. To set a cover page just follow these steps:

• Enter general information about the workbook in the first tab from the left. (You can add a background or pictures , depending on the workbook’s purpose.)

• Select the next sheet to the right of the “cover” sheet ( Sheet2 ) and in the Ribbon , go to Page Layout and click the Page Setup icon in the lower right corner.

• This opens the Page Setup dialog box. In the First page number box, enter 1 . Then press OK . Sheet2 is now considered the first page of this workbook.

• To add page numbers , in the Ribbon , go to Insert > Header & Footer .

• Go to the Design tab and click Page Number .

• Page numbers are added. Confirm that they look how you expected. In the Ribbon , go to File > Print (or use the CTRL + P shortcut).

• Under Settings , click Print Active Sheets (this is chosen by default), and choose instead to Print Entire Workbook .

You can see that Sheet2 is now numbered as page 1 , and Sheet1 is reserved as a cover page.

Related : How to Make a Header Only on the First Page

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