view presentation notes powerpoint

How to view Notes in PowerPoint with Presenter view

How to view notes in powerpoint presenter view, hemants@twc.

May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

• If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
• If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How to View Notes in PowerPoint While Presenting: A Step-by-Step Guide

Have you ever felt the jitters when presenting a PowerPoint to an eager audience? I certainly have. It can be nerve-wracking to keep eye contact and effortlessly present your ideas. Seeing your notes while presenting in PowerPoint can dramatically boost your confidence and ensure you don’t miss any important points. Here’s how you can ace this:

When I’m presenting, my secret weapon is Presenter View. It allows me to see my notes privately while my audience focuses solely on the slides. It feels like having a cheat sheet, yet totally professional! With just a few clicks, I can activate Presenter View in the Slide Show tab and choose to display my notes on my primary monitor. This setup helps me maintain eye contact with the audience without constantly looking down at my papers.

Imagine your audience being completely engaged because you’re glancing at them more, rather than your notes. This simple trick makes presentations smoother and helps build a stronger connection with your listeners. Embrace Presenter View and make your next presentation the best one yet!

• 1.1 Using Keyboard Shortcuts
• 1.2 Leveraging the Control Bar and Tools
• 1.3 Managing the Slide Show Tab
• 2.1 Customizing Display Settings
• 2.2 Accessing Notes and Tools
• 2.3 Using Advanced Features
• 3.1 Engaging with Your Audience
• 3.2 Utilizing Visuals and Animations
• 4 Troubleshooting Common Issues

Navigating Slides Effectively

When presenting with PowerPoint, knowing how to efficiently navigate through your slides can greatly enhance your delivery and professionalism. Below are key strategies that help you move seamlessly between slides and utilize various tools at your disposal.

Using Keyboard Shortcuts

Keyboard shortcuts are a lifesaver during presentations. They allow you to quickly switch slides without searching for the right button on your screen. For instance, using the arrow keys lets you move to the next or previous slide effortlessly.

If you need to jump to a specific slide, just type the slide number followed by the Enter key. Esc key is handy for exiting the full-screen mode instantly. These shortcuts save time and keep your flow uninterrupted.

Leveraging the Control Bar and Tools

The control bar at the bottom of PowerPoint’s presenter view offers several useful tools. Here, you can find the pen , highlighter , and laser pointer . These tools are excellent for emphasizing points and keeping the audience focused.

• Pen and Highlighter : Use these for on-the-fly annotations.
• Laser Pointer : Handy for pointing out specific elements.

Additionally, the See All Slides feature on the control bar allows you to quickly find and jump to any slide. This is particularly useful if you need to navigate back to previously discussed topics.

Managing the Slide Show Tab

The Slide Show tab on the ribbon menu holds various options to control your presentation. In this tab, you can find the Start Slide Show group, which lets you begin your presentation from the beginning or from the current slide .

Another essential feature is the Set Up Slide Show , where you can configure options such as using Presenter View on a single monitor. This ensures that you can see your notes while the audience views only the slides, making your delivery more polished and professional.

Optimizing Presenter’s View

When presenting with PowerPoint, the Presenter’s View can be a game-changer by enabling smooth delivery and effective audience engagement. From tweaking display settings to utilizing advanced tools, this feature offers comprehensive control over presentations.

Customizing Display Settings

First, open the Slide Show tab in PowerPoint. Here, you can access the essential tools needed for customizing your presentation. It’s crucial to start by checking the “Use Presenter View” box.

Depending on your setup, you might need to select which monitor to display the Presenter View on. Choosing the correct monitor ensures that your audience sees only the slides while you manage the presentation effectively.

For those using one monitor, there’s an option to view presenter mode without the audience seeing your notes.

Accessing Notes and Tools

In Presenter View, your speaker notes are displayed alongside the current and next slides. This allows for discreet glances at your notes without breaking the flow of your presentation.

The control bar, usually found at the bottom left, offers some useful features. These include pen and laser pointer tools for marking important parts of your slide, as well as options to black or unblack the slide show to refocus audience attention.

If you need to edit notes on the fly, you can easily do so within the Presenter View itself. This is especially handy during interactive sessions or Zoom meetings.

Using Advanced Features

Advanced features in Presenter View can further enhance your presentation. You can navigate efficiently with options to see all slides and select any slide to display instantly.

Engage your audience with interactive tools such as annotations and laser pointer to highlight key points dynamically. Additionally, use the zoom function to focus on specific content, making it clearer for your audience.

Finally, make sure to explore timer and progress controls, which help in keeping track of time and maintaining the flow of your presentation.

Remember, these features are designed to enhance your presenting experience, making sure that you stay in control and your audience remains engaged from start to finish.

Effective Presentation Techniques

Mastering effective presentation techniques can significantly boost your confidence and engagement levels. Improving your interaction with the audience and utilizing visuals strategically is key.

Engaging with Your Audience

Engaging with the audience is crucial. It’s essential to establish eye contact to build a connection. I always aim to make eye contact with different sections of the audience to ensure they feel involved. Asking questions can also help in gauging their feedback and interest.

Using anecdotes or humor can make the presentation relatable. I make a point to be mindful of body language. For instance, by avoiding closed-off postures and instead opting for open and welcoming gestures. Confidence is vital; speaking clearly and at a natural pace can make a difference.

Engagement can also come through interactive tools like polls or live Q&A sessions. Keeping things dynamic not only maintains attention but fosters a sense of participation.

Utilizing Visuals and Animations

Visuals are powerful tools in any presentation. Leveraging graphs, images, and videos can help convey complex information simply and effectively. I often use visuals to break the monotony of text and keep the audience visually engaged.

Animations, when used sparingly, can highlight significant points. For instance, I use subtle animations to bring in bullet points one at a time, preventing information overload. Avoid overuse, as it can be more distracting rather than beneficial.

Thumbnails of your slides can help keep track of where you are in your presentation. A vertical scroll bar, under slide navigation, can also be useful for quick access to particular slides. This helps maintain a smooth flow and ensures you don’t lose track of your content.

Troubleshooting Common Issues

If your presentation appears on the wrong screen, don’t panic. This happens more often than you’d think, especially if using a single monitor. Swapping the displays usually does the trick. On Windows or Mac, head to the PowerPoint Slide Show tab and ensure the “Use Presenter View” option is checked.

Facing problems with the size of the text in your presenter notes? Adjust the text size in PowerPoint settings. On a Windows laptop, go to the View tab, select Zoom , and choose your preferred size. Mac users can achieve similar results via the same method.

Text not displaying correctly or appearing cut-off usually means it’s a resolution issue. Adjust your display settings via the Control Panel (Windows) or System Preferences (Mac) for optimal performance.

PowerPoint notes not syncing with slides is another common hiccup. This might be due to software glitches or outdated software. Ensure PowerPoint is updated to the latest version. If problems persist, restarting the software can often help resolve temporary glitches.

Want to use a smartphone as a remote? Apps like Microsoft PowerPoint Remote for Android or iOS can transform your phone into a handy clicker. They can even display your notes. 😊

Dealing with subtitles and closed captions in your presentation? If they’re not showing, navigate to the Slide Show tab, select Always Use Subtitles , and configure the settings accordingly. This can enhance accessibility for your audience.

If your taskbar is obstructing your view, you can tweak settings to auto-hide it. On Windows, right-click the Taskbar , select Taskbar settings , and turn on Automatically hide the taskbar . For Mac, adjust the Dock preferences in System Preferences .

Presenting Important Slides

It’s frustrating when your camera’s placement isn’t ideal. Adjust your laptop or external camera so your face is visible without blocking the slides. A bit of camera tinkering can greatly improve your presentation’s clarity and engagement.

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How To View Notes In PowerPoint While Presenting

Are you looking to enhance your presentation skills and engage your audience effectively?

Practical tips on using Presenter View effectively, based on the insightful tutorial by Regina Griffin, a teacher from Oregon, will be shared.

Key Takeaways:

Why is it important to view notes while presenting.

Viewing notes while presenting is crucial for maintaining a coherent presentation that effectively engages the audience and enhances the delivery of key points.

When a presenter refers to their notes during a presentation, it not only helps them stay organized but also ensures that they cover all essential topics. By glancing at their notes, the presenter can remember important details, statistics, or examples, which contributes to better memory retention and recall while speaking. This practice also fosters a natural flow of information, preventing the presenter from missing significant points or becoming sidetracked. Ultimately, effective use of notes paves the way for a polished and engaging delivery that captivates the audience throughout the entire presentation .

Keeps You on Track

These notes act as a blueprint, allowing the presenter to transition smoothly between different segments of the presentation. By glancing at the screen or referring to their notes, the presenter can seamlessly shift focus from one topic to the next, maintaining the coherence of the overall narrative. Having well-structured notes prevents the presenter from omitting crucial details or jumping between unrelated points, thus guaranteeing that all essential topics are adequately addressed.

Helps You Remember Important Points

Viewing notes in PowerPoint aids in recalling and emphasizing important points that need to be conveyed to the audience, enhancing the presenter’s ability to deliver key messages effectively.

Improves Your Delivery

The practice of viewing notes during a presentation enhances the delivery by providing prompts and cues that facilitate seamless transitions between topics, resulting in a more engaging and effective interaction with the audience.

How to View Notes in PowerPoint While Presenting

To view notes in PowerPoint during a presentation, follow these simple steps to enable the presenter to view and seamlessly navigate through slides while accessing your accompanying notes.

Open your PowerPoint presentation that contains the notes you want to view. Then, navigate to the Slide Show tab located in the top menu bar. Click on it to reveal a drop-down menu. From this menu, select the ‘Presenter View’ option to activate the feature that allows you to view your notes while presenting. As you present your slides, you’ll see the current slide, the next slide, a timer, and a section to view your notes. Utilize these tools for a seamless and professional presentation. Happy presenting!

Step 1: Open Your PowerPoint Presentation

Step 2: click on the ‘slide show’ tab.

Next, click on the ‘Slide Show’ tab within PowerPoint to access the necessary settings for viewing your presentation in the desired mode, enabling a smooth transition into the presentation view.

Step 3: Select ‘Set Up Slide Show’

Upon selecting the ‘Set Up Slide Show’ option, a dialog box will appear with various customization options. Choose between ‘Presented by a speaker’ or ‘Browsed at a kiosk.’ This allows you to control how the slides advance during the presentation.

Step 4: Choose ‘Presenter View’ Option

Presenter View in PowerPoint unveils a range of capabilities to assist presenters during their delivery. With this mode activated,

speakers can view their upcoming slides, speaker notes, and a timer all in one layout for seamless transitions. It allows for interactions with the slides while the audience sees only the main screen, ensuring a smooth and professional delivery. Presenters can

Step 5: Start Your Slide Show

Commence your slide show presentation in PowerPoint to transition into the presenter view mode, allowing you to view your notes alongside the slides for a more guided and effective delivery.

Step 6: Navigate Through Slides Using Notes

When delivering your presentation, having your notes readily available within the notes pane allows you to stay on track without disrupting the flow. This feature not only aids in maintaining a natural and engaging delivery but also enables you to make spontaneous adjustments or dive deeper into specific points as needed. By leveraging the notes pane effectively, you can effortlessly move between slides while keeping your key points in sight. This functionality ensures that you never miss a beat and can deliver your content with confidence and precision.

Step 7: Use Tools in Presenter View (Timer, Pen, etc.)

Tips for using presenter view effectively.

Enhance your presentation experience by following these valuable tips for utilizing presenter view in PowerPoint effectively, ensuring a seamless and engaging delivery that captivates your audience.

Practice Before Your Presentation

Engaging in pre-presentation practice sessions utilizing presenter view in PowerPoint can significantly enhance your delivery skills and boost your confidence. By rehearsing your presentation multiple times, you can identify areas that need improvement, perfect your timing, and ensure a seamless flow of information. Utilizing the presenter view allows you to preview upcoming slides, view slide notes, and manage the presentation layout, giving you more control and flexibility during your delivery.

Use a Remote or Keyboard Shortcuts

Keep your notes concise.

Ensure effective delivery by maintaining concise notes in PowerPoint, focusing on key points and essential information to guide your presentation without overwhelming yourself or the audience with excessive content.

Use Visual Cues to Help You Remember Important Points

Enhance your presentation delivery by incorporating visual cues such as pointers or laser pointers to emphasize and remember critical points, ensuring a dynamic and engaging interaction with your audience.

Mastering the art of utilizing presenter view in PowerPoint can significantly enhance your delivery, engagement, and overall effectiveness in meetings or presentations, ensuring a professional and impactful interaction with your audience.

By harnessing the capabilities of the presenter view, you can effectively manage your content, engage your audience with relevant cues, and maintain a professional and polished demeanor throughout your presentation.

Frequently Asked Questions

1. how do i access speaker notes in powerpoint while presenting, 2. can i view my speaker notes on a separate screen while presenting, 3. is there a way to hide my speaker notes from the audience while presenting.

Yes, there is. Simply go to the “Slide Show” tab and check the box next to “Hide Slide”. This will hide your speaker notes from the audience, but they will still be visible to you on your screen.

4. Can I customize the size and font of my speaker notes in PowerPoint?

5. are there any shortcuts for quickly accessing speaker notes during a presentation, 6. how can i print my speaker notes for reference before a presentation.

To print your speaker notes, go to the “File” tab and click on “Print”. Under the “Settings” section, choose “Full Page Slides” and select “Notes Pages” from the dropdown menu. This will print your slides with the speaker notes below each slide for your reference.

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How to Add Speaker Notes in PowerPoint (Tutorial)

Speaker notes in PowerPoint can be a lifesaver for presenters who need a quick reference during their talk. Instead of struggling to remember key points or losing your place during a presentation, you can have your notes right in front of you.

Whether you're a seasoned presenter or new to public speaking, this tutorial will help you feel more confident and prepared for your next presentation. With insights and practical tips from our in-house presentation designers , you'll have all the tools you need for success.

Let's dive in and explore how to add speaker notes in PowerPoint, taking your presentations to the next level!

In this tutorial, we’ll cover the following topics :

• Starting with the basics: How to add speaker notes in PowerPoint
• Ready to Captivate Your Audience? Let’s see how to view speaker notes while presenting
• From PCs to Macs, learn how to print speaker notes in PowerPoint
• Get answers to your FAQs and unlock tips for better presentations

Let’s start with the basics - or feel free to skip to your preferred section using the list above.

Adding speaker notes in PowerPoint

Adding notes to PPT is a reasonably straightforward process, regardless of your operating system. Here's how to add notes in PowerPoint:

• Select a slide you want to add notes to.
• View the Notes pane located beneath each slide. If it's not visible, you can make it appear by clicking Notes on the bottom taskbar.
• You will see a blank space with the prompt "Click to add notes." That's where you can enter your speaker notes.

Pro tip: Add Notes Via Notes Page view

Are you looking to give an impeccably organized presentation? Feronika Wulandari , design manager from 24 Slides, has a pro tip for you!

"For presentations that will be copied or distributed to the audience as a reference later, it is crucial to provide detailed speaker notes. Merely looking at our presentation slides may leave the audience struggling to grasp the context.”

If you're aiming for an impeccably organized and informative presentation, Feronika's advice is invaluable. Take your presentations to the next level by utilizing the powerful Notes Page view in PowerPoint . This feature allows you to incorporate comprehensive speaker notes into your slides, ensuring your audience can fully grasp the context after the presentation.

In the Notes Page view, you have complete control over the content of your speaker notes. Customize the font size, and enrich the notes with images, shapes, charts, and more. You can even tailor the background color to suit your preferences or corporate branding. As Feronika says:

“In the notes view, we can include ample text to facilitate the audience's understanding of the presentation's context. It also is an excellent tool for attaching references and citations, particularly for content-heavy presentations like scientific ones.”

Ready to try it out? Here's how you access the Notes Page view:

• Click View .
• Look for the Presentation Views section .
• Select Notes Page .

If you want even more control over how you want your notes to look, you can check out the Notes Master . This is how you can try it out:

• Look for the Master Views section .
• Select Notes Master.

Here you can choose the design and layout of the notes page and select options for your page setup. This is what the Notes Master looks like:

Now that you know how to add notes to PowerPoint, let's see how to present PowerPoint with notes.

Ready for your next presentation? Check out how to see speaker notes while presenting

To prepare for your next presentation, follow these steps so you can have your notes on hand without your audience being able to see them. First, click on the Slide Show tab , and select the box Use Presenter View . This is what the Presenter View in PPT looks like:

To access the presenter view, start your slideshow and then click on the left button of your mouse. From the options that appear, select Show Presenter View .

And last, learn how to print notes in PowerPoint

Printing PowerPoint presenter notes can be done in different ways, depending on your operating system. Let's look at each one of them.

How to print Speaker Notes (PowerPoint - Windows)

• Click File in the top left corner.
• Choose Notes Pages from the Settings dropdown menu.
• Adjust any other printer settings.
• Click Print .

How to print Speaker Notes (PowerPoint - macOS)

• Click File .

3. Click Show Details .

4. Select Notes from the Layout dropdown menu.

5. Adjust any other printer settings.

6. Click Print .

You may also want to know: How to print notes without slides?

If you want to print speaker notes only, this is what you should do:

• Go to the View tab and click Notes Page . On each page, you’ll see a thumbnail of the slide and the notes it has.

2. Select the thumbnail on each page and press delete . Repeat this step for each notes page.

3. Finally, go to the File tab and click Print. Now, repeat the note-printing process shown in the section above.

How to print PowerPoint slides with notes: Multiple per page

If you want to print multiple slides on the same page, including the notes, follow these steps: 1. Open the File menu, select Export , and click on Create Handouts.

2. Select Notes next to slides , and click OK.

This will begin the export to Word, where you can finish printing your slides and notes as a document.

Customer Frequently Asked Questions

What are speaker notes in powerpoint.

Speaker notes on PowerPoint presentations are a feature that allows presenters to add additional information that won't appear in the presentation slides.

PowerPoint notes can be used to provide additional context and details about the content on the slide, such as statistics or critical messages. They can also help emphasize specific points without cluttering their slides with too much information. They are a valuable tool for presenters to keep essential points at hand while giving a presentation.

These are some examples of speaker notes in PowerPoint:

Benefits of using speaker notes in PowerPoint

Why add speaker notes to PowerPoint? Learning how to use notes can be a game-changer , it can benefit you in many ways.

Speaker notes on PowerPoint can help you recall important points and key messages as you give a presentation. They also provide a security blanket, giving you the confidence to deliver your speech without worrying about forgetting something.

Remember, not worrying about memorization can help you prioritize inflection and tone and make you look more professional and connected with your audience.

How do I edit slide Notes?

A good thing to remember is that you can edit your speaker notes anytime you want. So, if there is a last-minute change or a new detail you would like to consider, you can follow these steps:

• Select the slide where you want to edit notes.

You will be able to see the Notes written in the Notes Pane . Click inside it so you can edit de content. Click outside the Notes Pane to save your changes.

What is the use of Notes Page view?

The Notes Page view is a PowerPoint feature that can help you upgrade your note-taking experience . Rather than presenting your notes in a simple text format, this feature presents them as individual pages with diverse layouts, colors, and formatting options for you to explore and customize.

If you would like to check out this feature, check out our Notes Page View section .

What is the advantage of the Notes Page view?

So, why is this feature impressive? Well, the Notes Page view offers several advantages that simplify the management of your notes:

• Organization: When it comes to giving presentations, being organized is essential. You can't afford to waste time deciphering your notes. With the Notes Page view, you effortlessly organize them into distinct pages, sections, or categories, allowing you to find what you need quickly.
• Personalization: The Notes Page view also puts you in complete control. It lets you customize the appearance and layout of your notes according to your preferences. You can explore a wide array of templates, themes, and styles, making your note-taking experience unique.

What is the difference between Slide Sorter view and Notes Page view?

The Slide Sorter view and Notes Page view are two different viewing options in PowerPoint .

The Slide Sorter view in PowerPoint provides a condensed and sequential display of all the slides in your presentation. It presents miniature versions of each slide in a grid layout, allowing you to manage the order and structure of your presentation easily.

This view is beneficial when you need to reorganize your content or gain a quick understanding of your entire presentation at a glance.

On the other hand, the Notes Page view allows you to see your slides along with any accompanying speaker notes . It is ideal for creating and reviewing speaker notes, providing a dedicated area to jot down the additional information you want to reference during your presentation.

You can customize and format your notes as needed, making them a valuable resource for guiding your delivery or providing more in-depth explanations.

Get outstanding presentations that make you stand out from the crowd!

If you want to improve your presentation skills and give a more professional image to your business, this tutorial can help. However, the design for your presentation is crucial, and that's where our presentation design solutions come in.

At 24Slides , we transform presentations from "good" to "extraordinary," saving you time and effort. Say goodbye to long working hours on PowerPoint and let our design experts amaze you overnight!

You might also like these articles:

• How to Add a Timer to Your Powerpoint Presentations
• How to Make a PowerPoint Slideshow that Runs Automatically
• How to Create Your Perfect Webinar Presentation (+Examples)
• Master Slides 101: How to Create and Use Master Slides in PowerPoint
• How to Track Changes in PowerPoint

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6 Steps to Ensure You Never Lose a Microsoft Office File Again

Microsoft office vs. google docs, sheets, slides: which is best, msi claw 8 ai+ has better performance and longer battery life, quick links, add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

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How to add notes to your Microsoft PowerPoint slides

When you present a slideshow, it’s likely that you have more to say than what displays on the slides. You may want to expand on the text you’ve included, or if the slide only contains visuals, explain them further.

Add speaker notes to a slide in PowerPoint

Hide notes while editing a slideshow, view speaker notes during a slideshow.

Did you know that you can add speaker notes to each slide you create when using Microsoft PowerPoint ? This allows you to add notes to each slide and then see them in Presenter View when you start the show.

What You Need

Microsoft PowerPoint

Open your PowerPoint presentation and select the first slide where you want to add notes.

Step 1: Go to the View tab and choose either Normal or Outline View . This allows you to see your slide along with the note you plan to add.

If you’re wondering how to add a note in PowerPoint without changing the view, the short answer is: You can’t. But if you prefer not to use Normal or Outline View, you can check out the Notes Page view in the same section of the ribbon.

While still technically a “view,” this displays your slide and a text box for your note as a printed page, as shown below.

Step 2: Display the Notes panel below the slide if it’s not visible using one of the following:

• Click the Notes button in the Status Bar at the bottom.
• Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays.

Step 3: When the panel is empty, you’ll see “Click to Add Notes” within it. Place your cursor in the box and type your note.

Step 4: You can apply simple formatting to your note using the tools on the Home tab or in the floating toolbar. This is handy if you want to add bullet points or emphasize the font with bold, italics, or an underline.

Step 5: If you have a lengthy note within the panel, you’ll see a scrollbar appear on the right so that you can move down and see the entire note. You can also drag up on the panel to enlarge it.

Once you're happy with your changes, it's a good idea to print your PowerPoint presentation with the notes , just in case you need a physical copy.

If you want your slide in full view as you're assembling or editing your slideshow, you can hide the presenter notes. This does not delete them; it merely moves the notes panel out of view.

Do one of the following to hide your notes:

• Drag the notes panel downward until it no longer displays.

When it’s time to present your slideshow, you can use Presenter View to see your speaker notes. This allows you to view the notes for each slide on your monitor while presenting the slideshow on another. Your audience will not see your notes.

Step 1: Go to the Slide Show tab. On Windows, check the box for Use Presenter View in the Monitors section of the ribbon. On Mac, click the Presenter View button in the Start Slide Show section.

If you’ve already started the slideshow, you can still turn on Presenter View. Click the Three Dots in the Presenter Toolbar and choose Show Presenter View (Windows) or Use Presenter View (Mac).

Step 2: You’ll then see your notes display on the right side of the screen, with your slide on the left. As you advance each slide, the notes will display accordingly.

Step 3: The text for your note wraps automatically to the next line, and you have a scrollbar to move through those lengthy notes.

To adjust the font size for the notes, use the buttons below the notes panel.

Whether you want to add notes to PowerPoint to talk through your slideshow or simply as references while you assemble your slides, be sure to take advantage of this built-in feature.

To improve your presentations, check our guide on the best practices in Microsoft PowerPoint .

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If you use Microsoft PowerPoint, converting a PDF to into a PowerPoint is a great way to make complex documents more digestible for presentations. It doesn't have to be complicated, either. There are free apps and web services that can do it for you quickly and easily.

Follow these steps, and you'll be turning PDFs into PowerPoint presentations in no time.

While PowerPoint is widely used to develop presentations, using Google Slides has become a popular alternative. Part of what makes it so popular is that it's free to use, as is other Google software such as Google Docs and Google Sheets – which is a stark contrast to the premium price you'll pay for Microsoft Office and PowerPoint.

Even if you know how to use Microsoft PowerPoint, you might want to jump ship to Slides, and Google makes it easy to do so. In fact, it takes little more than a few clicks to convert a PowerPoint to Google Slides. Whether you need to change the format for a coworker or want to permanently switch to the free platform, here's a look at how to convert your PowerPoint into a Google Slides presentation.

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform.

Even if you know how to use PowerPoint, did you know that you can embed videos in your presentations?

How to view your notes in the presentation mode

Usually, there are two different screens for the presentation. For example, one screen is your laptop and the second is the provided monitor, TV, projector, web application screen, etc.

Today is popular to give a presentation via the Internet. E.g., you can use a Web meeting application such as WebEx or GoToMeeting or present your PowerPoint presentation online using the Office Presentation Service , to show your presentation to the audience on the additional screen.

For this purpose, PowerPoint provides the Presenter view , a special view of the presentation that is available on systems with more than one monitor (presentation screen):

To start your presentation with the Presenter view , see some features of the Presenter view .

In the Presenter View screen, there are the following elements:

On the left side:

The timer can help you keep track of how long your presentation has dragged on. You can click on the pause button for some cases or even restart the timer.

On the right side:

• On the top, the next slide is shown (see how to create your own slide show ),
• On the bottom, the notes of the current slide.

You can reorganize the Presenter view by moving the divider lines to see more notes, or make the slide bigger:

The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text on the Notes pane by using the two buttons at the lower left corner of the Notes pane:

See more about different features of Presenter view in how to make slide show easier and more informative using Presenter view .

See also this tip in French: Comment afficher vos notes dans le mode de présentation .

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Some features of the Presenter view

Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times. For more information, check our article about PowerPoint presentation shortcuts .

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How to Add Speaker Notes to PowerPoint Quickly and Easily

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Are you having trouble staying on track as you give your presentation? PowerPoint speaker notes are a great way to add reminders of what you should say when giving your presentation. 

In this tutorial, you’ll learn how to add speaker notes in PowerPoint. It's the key to keeping essential details nearby while presenting. When you know how to insert notes in PowerPoint, you can recall those key cues during a presentation.

Knowing how to insert notes in PowerPoint is a key skill that elevates your presentations. It makes you confident and helps you ensure that you remember key points. And it’s amazingly easy to do. Let's learn how to add speaker notes in PowerPoint - and use them to their max.

Download Our FREE eBook and Make Great Presentations Today!

Want to start building amazing slide decks in PowerPoint? We've got the perfect complement to this tutorial, to help you do exactly that. Download our FREE eBook: The Complete Guide to Making Great Presentations . Grab it now before you read on.

Add Speaker Notes to PowerPoint (Quickstart Guide)

A great way to learn how to insert notes in PowerPoint is with the help of a screencast. We've recorded all the steps you need to master this skill. Check out the screencast below to learn the art of adding notes to PPT.

If you want a written guide that teaches you how to add notes on PowerPoint, we've got you covered. Read on for an illustrated tutorial to master PPT with speaker notes techniques.

Jump to content in this section:

How to Use Speaker Notes in PowerPoint

Learn more great powerpoint tips and tricks (for 2024), more powerpoint templates (for amazing slide designs in 2024), the top source for the very best speaker notes powerpoint templates (for 2024).

Knowing how to add notes on PowerPoint is a great skill to have. Why?

Because it helps you present with more confidence. You can leave helpful PowerPoint speaker notes that only you can see. This way, you can refer to a “ cheat sheet ” without the awkwardness of reading off a printed page, for example.

In today’s tutorial, we’ll use the popular Green Modern Presentation template from Envato Elements. Download it today to follow along.

Elements is an all-you-can-download service that offers great presentation templates. And it's the perfect supplement as we learn how to add speaker notes in PowerPoint.

Let’s learn how to add speaker notes in PowerPoint. Once you know how, you’ll be adding notes to PPT every time you present.

1. Open the PowerPoint Notes Panel

In PowerPoint, let's click on Notes on the bottom of the app to open the Notes Panel . These notes will show up only on your screen when presenting. Or you can have them on your slides when you print them.

A PPT with speaker notes is the perfect way to ensure you never forget what to say. Think of speaker notes in PowerPoint as cue cards that remind you what to say. 

2. Add Your Presenter Notes to Individual Slides

When you're adding notes to PPT, remember that they work on a slide-by-slide basis. In other words, every slide has its own set of speaker notes. 

You can type notes down here as a reminder of what to say when you're presenting. The notes will be added to the slide when you're finished. 

Add speaker notes when you need those important cues about what to say. I like to add my key talking points here to help me stay on message when speaking. That's how speaker notes in PowerPoint help you stay on track too. 

3. Switch to Presenter View to Use Your Notes

A PPT with speaker notes really shines when you use Presenter View. To open Presenter View click on the Slide Show option in the ribbon. Then click on the Presenter View icon.

This works anytime you’re connected to a second display, like a monitor or projector. Because of this, learning how to add notes on PowerPoint gives you more confidence!

When you use Presenter View, you’ll see a different view from your audience. They’ll see only your slides in full screen. You’ll see your current and next slide. And, most importantly, your PowerPoint speaker notes will be on display.

I love to use speaker notes in PowerPoint with Presenter View. It really keeps me focused, and I avoid forgetting key details in the moment as I share with my audience.

How to Use PPT With Speaker Notes

You can add speaker notes PowerPoint to all the slides in your presentation. That way, when you're giving your talk, you'll have handy notes to refer to if you get stuck. The audience won't see them. Instead, they're just available to help you stay on track during your presentation. 

You can also print your slides and have those presenter notes at hand. That's great if you prefer to have a paper copy of your speaker notes PowerPoint to reference. Learn how in this quick video tutorial: 

Envato Tuts+ has a vast collection of helpful PowerPoint tutorials . With them, you can elevate your presentation skills in just moments! 

You’ve learned how to add speaker notes in PowerPoint. But what slide designs will you choose? Envato Elements templates are your best bet. Here are several collections of the very best to help you choose:

Envato Elements is the top source for the best speaker notes PowerPoint presentation designs. The vast library has thousands of PPT templates to choose from , with more added every day.

You can add speaker notes in PowerPoint to any of them. It’s a surefire way to make a great impression when you present.

The Elements offer is powerful: unlimited downloads. For a flat monthly rate, you can download and use as many premium Microsoft PowerPoint templates as you want.

And that’s only the tip of the iceberg. Elements includes millions more digital assets. Among these are fonts, stock photos, music, and more. They’re the perfect companions to your next PPT presentation.

Find PowerPoint Templates

Choose a premium Elements slide deck and enjoy:

• Creative features and layouts
• Easy-to-use designs
• Drag-and-drop placeholders
• Sleek charts, infographics, and more

Envato Elements also has an AI-assisted search tool . So, you can find exactly what you're looking for quickly.

As you can see, Envato Elements is the best value for creatives in 2024. Join today  and start exploring! 

Make Great Presentations (Free PDF eBook Download)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter. 

Start Using Speaker Notes in PowerPoint Today

In this tutorial, you learned how to add speaker notes in PowerPoint. Think of it as the ultimate way to ensure success when presenting. Gone are worries about forgetting key details or losing your place.

Speaker notes PowerPoint are a breeze to add, and you can place them on every slide in your deck. When combined with Presenter View, they’re your helpful companion as you share slides with your audience.

So, what are you waiting for? Choose a stunning PowerPoint presentation template today. Then, build out your slides and add speaker notes. Knowing how to insert notes in PowerPoint is the best way to stay on track and master your presentation content. Try it now. 

Editor's Note: This tutorial has been completely reviewed and revised by Andrew Childress to make sure that it's accurate and relevant.

How to Add and Format Notes in PowerPoint

Add, Format and View Speaker Notes in PowerPoint Decks

by Avantix Learning Team | Updated May 28, 2021

Applies to: Microsoft ®  PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can add speaker notes in your PowerPoint decks using the Notes pane in Normal View. Speaker notes may be viewed by a presenter during a slide show and may be printed as well. When you create your PowerPoint slides, you can add, edit and format notes.

Speaker notes may include:

• Key talking points
• Reminders to tell an anecdote or story
• Optional and / or supporting information
• References or sources
• Links to related documents or web sites
• Reminders to start an animation or video
• Prompts to introduce or gesture to another speaker or member of the audience
• Reminders to take a break or pause
• Reminders for audience follow-up or call to action

If you'd like to view notes during your presentation, you'll need to keep them short because there is a limited amount of space to view them in Presenter View.

You can also format notes and they can be distributed as a standalone document as an alternative to traditional PowerPoint handouts.

Recommended article: How to Export PowerPoint Speaker Notes to Microsoft Word

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

Adding speaker notes

In order to add notes, you may need to display the Notes pane first and then enter your notes.

To add notes:

• Click Normal on the bottom right of the PowerPoint window to go to Normal View. You can also click the View tab in the Ribbon and select Normal in the Presentation Views group to go to Normal View.
• At the bottom of the window, if the Notes pane is not visible, click Notes in the Status Bar or click the View tab in the Ribbon and then click Notes Page.
• Click in the Notes pane and type your notes.

Depending on version, the Notes button appears in different locations in the Status Toolbar at the bottom of the PowerPoint window:

Below is a slide in Normal View. The Notes pane appears below the slide:

If your notes are longer than the Notes pane, a scroll bar appears on the right side of the pane. You can enlarge the Notes pane by positioning the mouse pointer on the top line of the pane until it turns into a double-headed arrow and then dragging upward.

Formatting speaker notes

You can format notes on individual slides in the Notes pane using commands on the Home tab in the Ribbon. However, it's best to format notes using the Notes Master if you want to format notes consistently throughout a presentation.

You can apply bullets in the Notes pane on individual slides in Normal View or in the Notes Master. Click Bullets on the Home tab in the Ribbon to add bullets.

If you want to format all notes, you can change the formatting of different levels in your notes and then change font size and other character formatting in the Notes Master. Bullets will appear in the Notes pane automatically but other formatting changes such as font size may not appear initially.

Below is the View tab in the Ribbon which includes the Notes Master command:

To format notes in the Notes Master:

• Click the View tab in the Ribbon.
• Click Notes Master in the Master Views group.
• Click in the Notes pane and then select each level of notes you want to format. You can press Ctrl + A to select all notes.
• Click the Home tab in the Ribbon.
• Select a font size and apply any other formatting you'd like in the Font group.
• Click the Normal button on the bottom right of the PowerPoint window to return to Normal view.

To view the formatting changes in 2013 and later versions:

• Click Outline View.
• Right-click in the Outline pane on the left side of the screen. A context menu appears.
• From the menu, select Show Text Formatting. Formatting should now appear in the Notes pane.

Below is the context menu that appears when you right-click in the Outline pane:

To view notes formatting changes in 2010:

• In Normal View, click the Outline tab on the top left of the PowerPoint window.

Notes formatting also appears in Print Preview. To preview speaker notes:

• Click the File tab in the Ribbon and then click Print.
• Click Full Page Slides and then click Notes Pages for a preview of the notes with formatting.

Viewing notes in Presenter View

PowerPoint is set up by default to show notes to the speaker only when you run a slide show and your computer is connected to another output device such as a projector, TV or monitor. The easiest way to run a slide show is to click Slide Show on the bottom right of the PowerPoint window.

In Presenter View, speaker notes appear in a pane on the right. The text should wrap automatically and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane in Presenter View by clicking the Increase or Decrease Font Size buttons on the lower left corner of the Notes pane:

Turning Presenter View on or off

By default, PowerPoint is set to use Presenter View when you run a slide show and you are connected to another output device.

To turn Presenter View on or off:

• In Normal or Slide Sorter View, click the Slide Show tab in the Ribbon.
• Check or uncheck the check box for Use Presenter View.
• Run the show by clicking from Beginning or From Current Slide.

Below is the Slide Show tab in the Ribbon:

Deleting speaker notes

You can delete speaker notes in the Notes pane by selecting them and pressing Delete.

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More resources

How to Print PowerPoint Presentations with Notes

How to Add Slide Numbers in PowerPoint (Step by Step)

How to Export PowerPoint Speaker Notes to Microsoft Word

How to Use the Built-in Laser Pointer in PowerPoint (with Shortcuts)

How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

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Present on multiple monitors (and view speaker notes privately)

You can present with two monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In newer versions of PowerPoint , when your slide show ends,, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

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Mastering PowerPoint Speaker Notes: How to Add, Remove, View and Print Speaker Notes in PowerPoint

Sara Wanasek

Have you ever found yourself caught between wanting to maintain a clean, uncluttered PowerPoint slide and needing additional information to guide your presentation? If so, PowerPoint Speaker Notes might just become your new best friend. 

These notes are like a secret weapon, offering a space to jot down key points, elaborate on complex topics, or script your dialogue while maintaining a sleek slide deck.

But how exactly do speaker notes work, and how can you make the most of them to enhance your presentations? Let’s dive in and uncover the ins and outs of PowerPoint speaker notes.

What Are PowerPoint Speaker Notes?

When you don’t want to add all your information to a PowerPoint slide (no text-clutter here!), but you need some additional information that you want to speak about or prompts to help you remember your information, then PowerPoint Speaker Notes are your new bff. 

PowerPoint speaker notes are additional information or cues that you can include alongside your slides to see during your presentation to help with a smooth delivery of information. These notes are not visible to the audience unless you choose to display them. 

You can use speaker notes for:

• Jotting down key points
• Elaborating on complex topics, or
• Scripting dialogue

to help maintain focus and coherence throughout your presentation.

They’re particularly beneficial to reduce your reliance on visual aids and empower you to engage with your audience confidently. Whether reminding speakers of critical points, scripting their dialogue or providing a backup reference in case of technical issues, speaker notes are an indispensable asset for any presenter striving for excellence in addition to their professionally designed slides .

How To Add Speaker Notes To PowerPoint

Adding Speaker Notes to any PowerPoint presentation is luckily quite a breeze. To add notes, click on the slide you want to add your Notes section to, then click on the Notes tab in the bottom corner. 

Need more space to view all your notes? You can simply expand the notes section by clicking the top border and dragging it up or down.

Potential Problem: Notes Not Showing

Don’t see notes tab? Don’t sweat. Simply click on the View tab in your PowerPoint ribbon and click the Notes icon.

Advanced Option: Use Notes Page to Edit Style

To prepare a Notes section that is printable and formatted how you prefer, you can open the Notes Page by heading over to the View tab in your PowerPoint ribbon and select Notes Page . This section allows you to format text and view the Notes in a printable format.

How to Remove PowerPoint Speaker Notes

Single slide deletion.

To remove your PowerPoint Speaker Notes, open the Notes section on the slide you no longer want notes. Select all the text and simply hit the Delete button!

All Slides Deletion

If you need to fully remove speaker notes from every slide in your file, you can follow these steps: 

• Start by clicking on the File tab and the Info section. From there, in the Inspect Presentation section, select Check for Issues and Inspect document . 

• Once you are there, check the box for Notes and click Inspect .

• Then select Remove All .

How to Present with Speakers Notes in PowerPoint

To present with PowerPoint’s Speaker Notes for easy viewing during your presentation, use Presenter View.

To enable Presenter View:

• Windows : Hit Alt+F5
• Mac : Hit Option + Return
• Dual Monitors : Hit F5

Once your slideshow has begun, your Speaker Notes will appear beneath or beside the slide you’re currently presenting. You can scroll through your notes as needed to stay on track and change the text size for easy viewing.

Going to the Next Slide

When it is time to move on, use the arrow keys or click through your slides as normal and your speaker notes will update accordingly.

Swap Between Presenter View and Slide Show Modes or Swap Screens

To swap between presenter or slide show modes or the view of which of your screens can see the notes, use the Display settings.

The three dots open a further menu for editing your slideshow view in PowerPoint.

Potential Problem: Presenter View Not Appearing

If the Presenter View still does not appear for you, you can go into the Slideshow tab in your PowerPoint ribbon, and ensure Presenter View is checked with the correct monitor selected. 

How To Print PowerPoint with Speaker Notes Included

You may want to print your notes for your own reference or to share with your audience.

Print Full Page Slides

To print your PowerPoint Speaker Notes, click File , then Print . From here, in the Slide Layout section, click the option to Print Notes Pages . 

Print Multiple Slides per Page

You have the option to print one page per slide or multiple slides per page. 

In the Layout Section, under the Handouts section, select the number of slides per page to print as desired. 

Adjust any other settings as needed and hit Print ! 

How to Use PowerPoint Speaker Notes with ClassPoint

Presenting with the PowerPoint add-in ClassPoint to make your presentation more engaging with interactive quizzes , gamification , and enhanced annotation ?

You can still use your Speaker notes! 

To use Presenter View and your Speaker Notes together with ClassPoint, you must be using dual monitors . 

Then, ensure you are using the correct Project mode . To view the toolbar and class code (essential ClassPoint tools!) Use Duplicate or Extended project mode for the presentation with Presenter View as normal. 

To access, click on the Display Settings during your presentation and select your preferred setting. Then, you are able to view and use the ClassPoint tools as usual. 

Then, you can present with additional magic and interactivity with ClassPoint toolbar readily accessible at the bottom of your screen.

You can then go ahead to annotate your slides as you present using ClassPoint’s annotation tools and further presentation tools !

You can also run live polls and quiz games to level up the way you present.

What are PowerPoint Speaker Notes, and how do they work?

Speaker notes in PowerPoint are a feature that allows presenters to add additional information, reminders, or cues alongside their slides. These notes are intended for the presenter’s reference and are not visible to the audience during the presentation unless intentionally displayed. 

To access and edit speaker notes in PowerPoint, open the Notes pane, which is located beneath the slide view in PowerPoint’s interface. You can then type directly into this pane to add notes for each slide. Then, during the presentation, view your speaker notes on your own screen or device while the audience sees only the slides.

Edit PowerPoint Speaker Notes

To Edit your Speaker Notes, open them just as you would to add speaker notes for the first time. From there, edit as needed! 

When to Use PowerPoint Speaker Notes 

Use Speaker Notes for any presentation! When preparing for your presentation, they will help you to thoroughly plan your content and delivery strategy. During the presentation, they will help you stay on track, and after the presentation you can even share your slides with your audience including the speaker notes for added information. 

Benefits of PowerPoint Speaker Notes

Here a few of the biggest benefits when you use PowerPoint Speaker Notes:  Enhanced Organization Improved Delivery Presentation Customization Backup Reference Accessibility Scripting Assistance Time Management Confidence in Material

Can audience members see PowerPoint speaker notes during a presentation?

Your Audience cannot see your Speaker Notes during your presentation. To present your presentation, your Presenter View and your Notes will appear on your screen with just the Presentation appearing on the screen shared with your audience. 

Are speaker notes necessary for every PowerPoint presentation?

Speaker notes are not strictly necessary for every PowerPoint presentation. Use them to help as needed with your speaking style, familiarity with the content, and presentation format.

Do I need Dual Monitors to Use Presenter View?

To make the most of your Speaker Notes in PowerPoint, using 2 monitors is recommended so that you can utilize Presenter View. However, you don’t need to be using two monitors to use PowerPoint speaker notes. 

If you’re using a single monitor setup, you can still use your speaker notes by printing them out to have them handy during your presentation or viewing them on a separate device, such as a tablet or smartphone, while presenting the slides on your main monitor.

Final Thoughts + Bonus Tips!

Now that you have mastered how to add, remove, view and print PowerPoint speaker notes, you can present with more confidence. Before you leave, here are a few additional tips and best practices for presenting with PowerPoint speaker notes:

• When using Speaker Notes, you can use them in whichever suits your presentation style. However it is good to keep in mind that to avoid just reading off your notes, keep it concise.
• Include keywords and cues instead of full sentences and format it so optimal readability.
• In addition, just like any presentation, practice with your notes beforehand to familiarize yourself with them and gauge their effectiveness. 
• And finally, don’t forget to add multimedia and interactive elements to keep your audience engaged!

Master all the tips and tricks to turn your PowerPoint into a professional and interactive experience effortlessly with this Ultimate Interactive PowerPoint playbook !

About Sara Wanasek

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Everything You Need to know About Notes in PowerPoint

• Post author: Jacob Stauttener
• Post published: October 11, 2021
• Post category: Presentations
• Post last modified: August 15, 2022
• Reading time: 23 mins read

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Do you have a presentation to make and find yourself wondering how to add notes to PowerPoint?

Adding notes to your PowerPoint Presentation is a simple and effective way to make presenting easier. In this article, we will go over how you can add notes to PowerPoint, tips on using those notes, and how to print some fancy PowerPoint notes.

Now, let’s get right into it!

Why Would I Want Notes in my PowerPoint?

PowerPoint Slides are not meant to be your script. They are meant to enhance your message and help guide the attention of your audience. Generally, you want the audience’s focus to be on you and your spoken word – not your slides.

The temptation for many first starting with PowerPoint is to place all of the information they need to discuss on the slides. The problem with this is that the audience begins to read your slides and lose concentration on the words from your mouth. When the audience reads your slides ahead of you, they often lose their interest fast and their attention is split between your words and what is on the slide.

PowerPoint gives you a simple way to add notes to your slides that your audience never sees. These notes are there to help you so you never have to use your presentation deck as your script. Instead, you the notes section.

So, how do we add notes to PowerPoint?

How to Add Notes to PowerPoint

Microsoft made adding notes to PowerPoint extremely easy. All you have to do is go down to the bottom of the screen where it says “Click to add notes”. Once you click there, you can add in your notes for the presentation.

I recommend that you use this for a point form. For my videos made from converted PowerPoint files, I like to write my full script there. I have also seen marketing, communications and presentation professionals use this space for stage and technical directions too.

What to do if you Don’t See the Notes Section

If you don’t see the notes section, there is a little tab at the bottom of the screen that you can click to make the notes appear.

I want to point out that the you can adjust the separating bars between sections. You can change the size of the notes area by hovering over the line and then clicking, holding and dragging that line to resize the area.

Different Views and Adding Notes

Speaking of different views, you don’t need to write out all your notes on the default slide design page (also known as the “Normal” View). You can also access these notes in the “Outline View” and the “Notes Page” too.

Personally, I like editing my notes in the “Normal View”. Remember that you can resize your notes window by hovering over the bar above it. When you see the two sided arrow, click and drag to resize the window. That will give you ample room to edit your notes while viewing your slides. The “Notes Page” is also a good view for editing your notes.

How Should I Write Up my Notes in PowerPoint?

How you write up your notes for your presentation is completely up to you. My opinion is that the best method is to write out a series of point form notes that remind you of your salient points and to act as a guide to keep you on track. This way, you don’t get off track, cover everything you want and maximize your potential interaction with the audience.

To me, so long as you know the content, this is the best way to present to your audience as it allows flexibility in your delivery to cater to the room. It his harder to adjust to your delivery if your presentation is fully scripted out.

• My opinion – point form notes are the best
• State only your salient points
• Use as a guide to stay on topic and to remember important points
• There are also plenty of reasons to fully type out your presentation script

While I prefer bullet point scripts when I present, your support crews would likely prefer that you stick to a fully written script with stage directions. This helps the show go smoothly for larger events where you have people helping the presenter in the delivery of their message. When the presenter follows a full script completely it helps everyone involved in that delivery stay on track and not miss queues such as when to change the slide, join in the conversation, or adjust an AV setting (like lighting).

As mentioned earlier, you could add stage directions in the PowerPoint notes section for the presenter or tech crew. Let’s talk a little bit about that now.

Use Your Notes for Stage Directions Too

Using the Notes section of PowerPoint, you can add in reminders for yourself (and anyone helping) about stage and technical directions. Perhaps you have an external video that you want queued up or a secondary source shown for a live demo. You can add this there to keep everyone on track. If you have multiple presenters delivering different parts of the presentation to your audience, you can also use the Notes section to direct who will be presenting each part.

[Square Brackets] are a common way to differentiate the spoken script words from the presentation directions. Italics also work well .

Highlights will show up in your handouts “Notes Page”, but they don’t generally show in other modes of PowerPoint. I advise sticking to Square Brackets, Italics or whatever you find already works with you and your support staff.

Again, how you choose to write your script in PowerPoint notes is up to you. As a presenter, I prefer bullet points. When I use PowerPoint to create hobby videos, I like to use a full written script. While supporting presenters as a media technician, I prefer a fully scripted notes section with stage directions.

You will have to find what works best for you. Now, let’s chat about how to actually use the notes section of PowerPoint when it comes to Presenting, Recording and printing Handouts.

How to use PowerPoint Notes – Presenting, Recording and Handouts

Now that we have the notes in our presentation, how do we use them? Microsoft gave us three effective ways to use these notes. You can use them as your speaker notes while you present to an audience, notes while you record a presentation, and as part of a handout for your audience. Let’s go through how to do all three of these uses for PowerPoint notes.

How to Present with Speaker Notes

Just like adding notes, presenting with speaker notes is extremely easy. All you have to do is present in Presenter view with two screens. This second screen could be your home monitor, a TV at the office or a projector at a convention center.

To make sure that your presentation is set up to take advantage of presenter view, go to “Slide Show”. From there, make sure that “Use Presenter View” is selected. When you go to show the presentation, the computer will automatically set up one screen with the presenter’s view and the other with the full screen slides.

You can change which screen the slides show on by changing the “Monitor”. The other will become your Presenter View screen.

A Quick Look at the Presenter View

This is a fantastic tool for both anyone who has to control a PowerPoint presentation in front of a live audience or anyone presenting to a virtual audience too. As a media technician I use this view all the time. It is great for following the scripts of the presenters and also works out great while running webcasts too. The only problem about this view is that you need two monitors to get the option to function.

The screen shot above shows a PowerPoint deck that I turned into a video for a YouTube channel. This is the presentation showing in “Presenter View”. The slide is on the left, the next slide is on the right and under it is my script (or the notes section).

When you go to record your slide deck, you can also still access your notes. Let me demonstrate below.

How to Record with Speaker Notes

To record a presentation, you go to “Slide Show” followed by “Record Slide Show”.

There you will find the notes on a toggle button near the top middle of your screen.

I find this one annoying to use because it is so small, but its location forces you to look almost directly into your laptop’s webcam (as most laptops have it located at the top of the computer screen). If you are recording video with you content in PowerPoint, this is a huge bonus! I can’t think of a better place to put the script other than right under the camera for giving the audience the impression that you are talking to them when you are reading your script.

How to Print Speaker Notes with Slides in PowerPoint

Even though we live in a paperless society, we still need to make printouts and hand outs. You can make them electronically (as PDFs) or physically on paper. One great way to access your notes is through the Notes Page. You can find this by clicking on “View” and then “Notes Page.”

If you have any presenters that want a printed copy of the notes for the podium (or technical or communications staff that also need the notes), I recommend that you print off the slide deck’s “Notes Page”.

To print your notes, select “File” and then “Print”. Here you will find a drop down for the slide layout. It likely says “Full Page Slides” to start. Change this to “Notes Pages”. You will see an image of the printer page further down in the article when I show you how to make fancy handouts with this same view.

Below is how the printout will look by default. Personally I find this layout very straight forward to work with.

“But wait, you mentioned I can turn this view into good looking handouts. How do I do that?”

Creating Impressive Handouts with Notes – Altering the Layout of Handout Notes in PowerPoint

Now let’s look at how to take the notes (or script) of your presentation and turn that into a nice handout to give to your audience.

As a tip, I like to back up my files before I mess around with the layouts, but that is up to you on whether you do that or not.

To print, I went to “File” and then “Print”. On the print screen, I make sure that I choose the “Notes Pages” under the settings.

You can then print these handouts as PDF files or as physical copies.

Creating PowerPoint Handouts with Word

As with all things computers, there are usually multiple ways to doing things. Sometimes, those ways lead to different results but cover the same end goal. Here is another way to do handouts. This time, we utilize Microsoft Word.

You may want to back up your work before you go through with this just to be on the safe side.

As a note, the function to export PowerPoint to Word takes a lot of memory. If you run into problems or see the message “PowerPoint couldn’t write to Microsoft Word,” restart your computer. Then run the Export with all other programs closed. If that still does not work, split the PowerPoint into two separate presentations. One with the first half of the slides and the other with the second half. Export both of those presentations and then combine them in Word.

Relevant Links…

In this post, I made reference a few times to my hobby videos On top of Tech Presenters, I run another website focused on tabletop gaming. That website also has a YouTube channel connected to it. I made all of my early videos on that channel using PowerPoint. Now I use video editors instead, but it is surprising how much you can do with PowerPoint.

If you are interested in video editors, check out my article “ The Best Free Video Editors Out There For the PC” . You can also find more PowerPoint Tips right here on Tech Presenters. One article that I would like to direct your attention to is “ The Hottest PowerPoint HotKeys for Presenters “. Be sure to check that article out for some HotKeys that could help you present better in front of an audience.

Turning back to this article, the PowerPoint files that I screen captured are from the videos listed below. I made them using PowerPoint and even wrote my scripts into the notes section of the program.

• LED Lamp Review for Painting, Building and Photographing Miniatures – Lamp by GameCraft Miniatures
• 28mm WW2 Soviet Train Station Review – MDF Terrain by Things from the Basement soon on Kickstarter
• Monster Scenery Terrain Review – Broken Ground – Pre-painted terrain for miniature gaming and RPGs

On top of these videos, I also have a related Website called Must Contain Minis .

For those wondering, I am using Office 365 on Windows 10.

Now, let’s finish up this article.

Bringing it Together…

In this article, we went over how to add notes to PowerPoint. Not only that, but we went further and also discussed how to use the notes during presentations, for recording and for printing off handouts.

As a presentation support professional, I find coupling my slides with notes extremely handy. As a presenter, these notes help me stay on track and to make sure that I cover all of the important points that I wanted to make. Knowing how to use these notes, and how to get the most out of them, really helps in delivering the best presentations that you can.

Personally I like to keep back up files and older versions of my files in case I run into any problems. In general, I am pretty cautious in my approach and there is not harm in keeping multiple files. Just make sure that you name them well and work on the newest version. I figured I would leave that reminder here. If you are playing around with the layout of your notes page or messing around with what appears on them, it might be a good idea to keep a back up to go to in case things don’t work as intended.

Until next time, Happy Presenting Everyone!!!

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How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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‘Nickel Boys’ Review: RaMell Ross Breaks Free of Reform-School Tropes, but Loses the Plot in the Process

Random values in pointers, apple’s new mac mini might be coming with some design compromises, how ‘industry’ put rishi through hell in its ‘most intense’ episode yet, why americans stopped moving, more and more big companies say ai regulation is a business risk, today’s wordle hints, answer and help for sept. 2, #1171, today’s nyt connections hints, answers and help for sept. 2 #449, today’s nyt strands hints, answers and help for sept. 2, #183, wordle today: here’s the answer hints for september 2, how to add notes to your microsoft powerpoint slides.

PowerPoint presentations are a powerful tool for conveying information, but sometimes, you need more than what’s on the slide itself. Adding notes to your PowerPoint slides can be a game-changer, enhancing your delivery and audience engagement . Here’s how to do it:

1.The Notes Pane:

PowerPoint’s built-in Notes pane is your go-to for adding information. Simply click the “Notes” tab at the bottom of the slide. This pane allows you to type in detailed notes, reminders, or even entire scripts for your presentation.

2.View Your Notes:

During your presentation, you can access your notes in “Presenter View.” This view shows your slide on one screen while your notes appear on another. You can use this to keep yourself on track, remind yourself of key points, or even reference additional information without distracting your audience.

3.Print with Notes:

For easy reference or to share your presentation with notes, you can print your slides with the Notes pane. Go to “File > Print” and select “Notes Pages” under “Print What.” This prints each slide with your notes underneath, perfect for handouts or personal use.

4.Beyond the Notes Pane:

You can also use other methods to add information:

Speaker Notes: Add notes directly to the slide itself by clicking the “Notes” button in the toolbar. These notes will be hidden during the presentation but visible in edit mode.

Hyperlinks: Link to external websites, documents, or even other slides within your presentation for more detailed information or supplementary materials.

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IGCSE Biology -Topic 3- Movement into and out of cells

Subject: Biology

Age range: 14-16

Resource type: Unit of work

Last updated

8 September 2024

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IGCSE Biology -CIE- Topic 3- Movement into and out of cells powerpoint. This is a powerpoint presentation of topic 3- Movement into and out of cells. It is suitable for CIE Biology (0610 and 9700). The file is fully editable and contains 3 ppts that are well organised following the sub-topics of:

3.1. Diffusion 3.2. Osmosis 3.3. Active transport

Updated for exams in 2026

Tes paid licence How can I reuse this?

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PowerPoint Slide or Lecture Note References

This page contains reference examples for PowerPoint slides or lecture notes, including the following:

• PowerPoint slides available online
• PowerPoint slides from a classroom website

Use these formats to cite information obtained directly from slides.

If the slides contain citations to information published elsewhere, and you want to cite that information as well, then it is best to find, read, and cite the original source yourself rather than citing the slides as a secondary source.

Writers creating PowerPoint presentations in APA Style should present information clearly and concisely. Many APA Style guidelines can be applied to presentations (e.g., the guidance for crediting sources, using bias-free language, and writing clearly and concisely).

However, decisions about font size, amount of text on a slide, color scheme, use of animations, and so on are up to writers; these details are not specified as part of APA Style.

1. PowerPoint slides available online

Jones, J. (2016, March 23). Guided reading: Making the most of it [PowerPoint slides]. SlideShare. https://www.slideshare.net/hellojenjones/guided-reading-making-the-most-of-it

• Parenthetical citation : (Jones, 2016)
• Narrative citation : Jones (2016)
• When the slides are available online to anyone, provide the site name on which they are hosted in the source element of the reference, followed by the URL of the slides.

2. PowerPoint slides from a classroom website

Mack, R., & Spake, G. (2018). Citing open source images and formatting references for presentations [PowerPoint slides]. Canvas@FNU. https://fnu.onelogin.com/login

• Parenthetical citation : (Mack & Spake, 2018)
• Narrative citation : Mack and Spake (2018)
• If the slides come from a classroom website, learning management system (e.g., Canvas, Blackboard, Moodle, Sakai), or company intranet and you are writing for an audience with access to that resource, provide the name of the site and its URL (use the login page URL for sites requiring login).
• If the audience for which are you writing does not have access to the slides, cite them as a personal communication .

PowerPoint slide references are covered in the seventh edition APA Style manuals in the Publication Manual Section 10.14 and the Concise Guide Section 10.12