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WTO / Letters and Emails / Appointment / Temporary Appointment Letter Samples (Writing Tips)

Temporary Appointment Letter Samples (Writing Tips)

A temporary appointment letter is a document that offers a person employment status within an organization for a limited period. It is, however, not an employment contract but simply a means of informing the concerned party of their duties under certain terms and conditions. It also leaves the employer with the mandate to terminate this employment at any time that they deem fit, even without prior notice.

As such, it is important when you are looking to bring in some employees or outside help temporarily.

There is nothing better than being in charge of your own business, property, or even enterprise. This gives you the ability to run things as per your specifications. However, everything has a downside, and the head that wears the crown is heavy. There are times when you might need to bring in some employees or outside help temporarily. For this task, you need a letter. This is a document that offers a person employment status within an organization for a limited period. It also leaves the employer with the mandate to terminate this employment at any time that they deem fit, even without prior notice.

This letter is just as binding as an employment contract. Thus, if not done right, it may leave your enterprise open to litigation or lawsuits from disgruntled employees. This is where templates come in handy. They provide you with a collection of samples that will guide you on how to properly deliver the message and ensure that each person gets the right message from the beginning while having all your bases covered.

Temporary Appointment Letter Templates

How This Letter Works

But, how exactly do these letters work? A work contract stipulates duties and responsibilities while at the same time specifying a certain duration of employment during which you cannot be terminated from employment without repercussions. However, the letter offers no such job security. This means that you are employed and have a specific set of duties but the employer still reserves the right to terminate your status as an employee at any time without any consequence to them or their organization. He is also not obligated to give you prior notice, discuss the matter with you at length, or give valid reasons.

Appointment Letter For Employee Contract

Suitable for those scenarios when you need to outsource some contract employees to perform specific tasks that are limited to a certain setting

Temporary Appointment Letter for Staff

Best suited for employing replacement staff for open vacancies that may require immediate filling. These are low or mid-level positions for which it may take time to find a permanent employee or which can be temporarily filled by new staff while they are being vetted for permanent employment.

Temporary Non-Faculty Employee Appointment Letter

Best fit for the educational environment when a department seeks to outsource help with duties within the faculty. The employee does not become a fully-fledged member of the faculty and, as such, does not get the perks of such a position, just the salary, and responsibilities.

Temporary Appointment Letter for Teacher Sample

This is a letter sample for the employment of a teaching staff member in a certain capacity and it states all the terms and conditions of their current employment status.

Temporary Appointment Letter Format

This template finds the best use when it comes to re-delegation of duties within the company. An employee can be sick, on leave, or indisposed for an unknown period. This letter serves best to appoint another employee within the company who has the skills to carry out their duties and fill their gap while temporarily leaving their position, which they will return to once the absent employee can resume their duties.

Designer Temporary Appointment Letter Sample

Temporary Appointment Letter to a Part Time Employee

Temporary Appointment Letter Example

How do I Format a Temporary Appointment Letter?

A good temporary employment letter should contain all the following:

Name of employee

To ensure that it goes to the right person and that qualified personnel get the job.

States the position that they will be filling temporarily.

Date of employment

Defines the date on which their status as a temporary employee begins.

Clearly, it outlines the salary that they will be receiving during their employment. This helps prevent haggling after the position has been accepted by the employee.

Employment period

States the period that the person is expected to fill the previously stated position. This is a courtesy that allows them to prepare for the termination of their status.

Duties and responsibilities

States the roles that the employee is expected to fill within the organization so that they only accept the position if they feel like they can adequately fulfill the expected requirements.

Other necessary terms and conditions of employment

States extra terms and conditions, responsibilities, or conditions that the employee is expected to fulfill while acting in the position that they are about to accept. Extra duties can be detailed here.

Date of termination

States a date during which the employee can expect their employment to end. This is, however, amenable to change at the discretion of the employer.

Details of employer

Details of the employer allow for easy contact and correspondence between the employer and the temporary employee.

The best way to ensure that you capture all of these elements in detail is to opt for one of our freely available templates that will offer you the necessary guidelines, ensuring that you come up with the best possible letter.

Template for Appointment Letter

[Company’s Letterhead]

[Company’s Name]

[Company’s Address]

[City, State, Zip Code]

[Employee’s Name]

[Employee’s Address]

Dear [Employee’s Name],

Subject: Offer of Temporary Employment

We are pleased to extend to you the offer of a temporary position with [Company’s Name], in the capacity of [Position Title]. This position will commence on [Start Date] and is expected to conclude on [End Date], unless earlier termination occurs as outlined in this letter.

Role and Responsibilities:

In your role as [Position Title], you will be expected to undertake the following responsibilities:

• You will coordinate and manage [specific tasks or projects].
• You are responsible for ensuring [specific outcomes or deliverables].
• It will be your duty to communicate effectively with [teams, departments, clients, etc.].

Compensation:

Your compensation for this position will be a gross salary of [Amount], which will be payable [monthly/weekly/etc.] before deductions as per company policy. Additionally, [mention any bonuses, overtime rates, or other compensation details].

Working Hours:

Your standard working hours will be [number of hours] per week, specifically from [start time] to [end time] on [days of the week].

Terms of Employment:

Please be advised that this position is temporary and your employment with us will automatically end on [End Date], without the need for either party to issue notice. Should either party wish to terminate the employment before the end date, [mention any notice period requirements]. Furthermore, you will be expected to adhere to our standard confidentiality and non-compete agreements, which are [briefly describe any legal obligations].

During your temporary employment, you will be eligible for [list any benefits the employee will receive]. Please note that some benefits available to permanent employees may not be available to you due to the temporary nature of your position.

To accept this temporary appointment, please sign and return a copy of this letter by [Reply Deadline]. We are excited about the possibility of you joining our team and believe that you will make a significant contribution to our company.

Should you have any questions or require further details, please feel free to contact [Contact Person’s Name] at [Contact Information].

Warm regards,

[Your Name]

[Your Position Title]

Enclosures:

Copy of the Appointment Letter

[Any other relevant documents]

Sample Temporary Appointment Letter

Dear Alex Rivera,

We are delighted to offer you the temporary position of Software Development Project Manager at Innovative Tech Solutions. This position is scheduled to begin on March 15, 20XX, and will end on September 14, 20XX, unless terminated earlier as per the terms outlined in this letter.

As a Software Development Project Manager, you will have the following responsibilities:

• You will oversee the development and implementation of software projects, ensuring they meet our quality standards and deadlines.
• You are required to facilitate communication between the software development team and stakeholders to ensure project objectives are clearly understood and met.

It will be crucial for you to provide regular project updates to senior management and suggest adjustments as needed to achieve project goals.

Your compensation will be a gross salary of $7,000 per month, payable bi-weekly before deductions as per our company policy. This position also includes overtime compensation at 1.5 times your regular hourly rate for any hours worked beyond the standard 40-hour workweek.

You will work 40 hours per week, typically from 9:00 AM to 5:00 PM, Monday through Friday.

This temporary position will conclude automatically on September 14, 20XX, without requiring a notice period from either party. In the event that either party wishes to terminate the employment before this date, a notice period of two weeks will be required. Additionally, you will be bound by our confidentiality and non-compete agreement, which restricts the sharing of proprietary information and engaging in competing activities during and after your employment with us.

You will be eligible for health insurance coverage throughout the duration of your temporary employment. Please be aware that some benefits offered to permanent employees may not be accessible to you.

Please indicate your acceptance of this temporary appointment by signing and returning this letter by March 5, 20XX. We are excited about the prospect of you joining our team and are confident in your ability to contribute to our ongoing projects.

For any questions or further clarification, please do not hesitate to reach out to me directly at [email protected].

Innovative Tech Solutions

This offer of temporary employment is effectively structured and comprehensive. It clearly outlines the terms of the position, including start and end dates, responsibilities, compensation details, and working hours. The inclusion of specific responsibilities for the role enhances clarity and sets clear expectations for the employee. The letter also addresses termination procedures and the confidentiality agreement, ensuring legal compliance and protecting the company’s interests. Offering health insurance coverage demonstrates consideration for the employee’s well-being. 

The tone is professional yet welcoming, conveying enthusiasm for the candidate’s potential contribution to the team. Enclosing a copy of the appointment letter adds transparency and helps the recipient keep a record of the agreement. 

Overall, this letter effectively communicates the terms of the temporary employment offer while fostering a positive impression of the company and its commitment to its employees.

Dos and Don’ts (of Temporary Appointment Letter)

Accuracy and precision are paramount in the drafting of appointment letters to mitigate any confusion and prevent the emergence of any legal actions against you as an employer.

Here are some of the things to watch out for when writing the letter.

• Make the appointment letter simple and to the point so that no information is lost or mistranslated once the potential employee reads it.
• Ensure that the temporary’ stipulation of employment is brought out in every element of the letter. Use a readable font and proper formatting to make the letter legible to all and sundry
• Avoid the use of vague terms, poor sentence structure, or jargon that may be hard for the potential employee to understand, as this is bound to lead to some problems later on.

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10 Free Temporary Appointment Letter Examples | Templates

A temporary appointment letter is a document that offers employment on an ephemeral basis. It is different from permanent employment in that it allows an employee to function under certain terms and conditions.

The purposes of a temporary appointment vary. The need to reduce the cost of running an organization, the replacement of a permanent worker who just earned a promotion, and more are attributable factors.

Since the contract is not a permanent one, it is important to include information such as the date of employment, salary, position in the organization, duration of employment, the task involved, terms and conditions unique to the organization, and more. These components have been described in the article in detail.

Crafting a Temporary Appointment Letter

The terms and conditions stated in a temporary appointment letter make it important to address every section carefully and correctly. This is because your employee would take his or her time to read and confirm if every section aligns with the job offer he or she applied for.

The employer reserves the right to terminate the employment at any time with and without your consent.

 A temporary appointment letter must be crafted such;

Name of employee

As an employer, you must ensure that the letter is addressed to the successful candidate(s). The best practice remains including the first and last name of the employee(s).

Rank offered

The rank offered section of the temporary appointment letter provides your employee with a clear understanding of his or her position. Stating your employee’s position is very crucial because every rank is linked with roles or responsibilities.

Date of employment

The date of employment declares the date the recipient becomes your employee (a temporary one)/starts working for your company.

The salary offered section of the temporary appointment letter must outline your employee’s salary during active employment and all other conditions (tax inclusive) associated with it. It helps proper; flawless transactions to be made on payday.

Employment period

This section confirms the length or duration of which the recipient would remain an employee in your organization. The employment period provides the date of commencement and termination date. Hence, your employee already understands when his contract is over even before he accepts the offer of an appointment.

Duties and responsibilities

This is where you state the duties and responsibilities expected of the employee within the period of the contract. The section also reveals the special conditions and penalties attached to flaws during assignment execution. It helps him evaluate himself and decide if he is a good fit for you (the employer).

Date of termination

The date of termination is the day an employee’s contract comes to an end in your organization. As an employer, you reserve every right to modify the date of termination at your discretion.

Details of employer

This is the portion where you provide your details to your new employee (if he accepts all the terms and conditions). Information such as your position in the organization, your contact number, email and, other means of communication should be provided in the details of the employer section.

Important Note

Unlike a work contract, a temporary appointment letter does not guarantee job security. Dismissal or any form of suspension right belongs to the organization. This is also a major reason why a temporary appointment is different from a probationary offer.

Temporary Appointment Letter Template

The intent of [Name of organization] is to employ you, on a Contract basis upon the following terms and conditions, and following the below-listed Personnel Policy:

Employment Category – Temporary: Individuals under this classification are not official employees. They are regarded as independent contractors. This implies that the Leave and fringe benefit programs of this policy do not concern them. These issues would be addressed separately in their contractual agreements. Nevertheless, the remaining section of the policy might serve as a guide in dealing with these employees.

This letter of temporary appointment is for services rendered from 12/10/19 to 11/9/20.

All tasks executed During this period are performed tagged as “needed”.

The total wage for rendering the above services shall be based upon [include your rate here]

[Name of Organization] reserves the right to cancel or revise your position due to insufficient funding, the poor performance of duties or other reasonable issues deemed fit by the organization.

This letter of appointment may be revised, extended, or waived in any manner except both parties agree.

All matters relating to this temporary appointment should be handled by the law of [insert your state].

This letter of appointment entails the entire agreement of all parties concerned.

Employee Date

Director Date

Temporary Appointment Letter Sample

HELENA PRODUCTIONS LIMITED

Re: Contract for Services

I am pleased to confirm that you have been selected as one of our temporary employees.

Here are the conditions under which we may be able to employ your service:

Type of Engagement

Work will be offered to you on a “needed” basis as and when there is a need for work to be done. You are at liberty to accept or decline any offer. There is no guarantee for continuous work and shortage of work means we reserve the right to cease payment.

Ensure you notify us about your other engagements so that we can deliberate on any potential implications involved.

Based on the agreed attendance period, you might get to work on an hourly, daily, or weekly basis. Failure to show up during work hours attracts a penalty. Hence tube us a heads up in the case of emergencies

Notification requirement to end a contract

The company reserves the right to end a contract at any time and without prior notification. You may also terminate your contract by contacting the company first about your motive.

Payment will be made based on an initial agreement. It could be a weekly or monthly thing after the submission of a flawless timesheet.

Fundamental deductions such as income tax and NI contributions would be automatically dedicated to your payment unless you prove to us that you have other arrangements with those bodies. Submitting wrong or unverified documents can lead to a delayed payment.

Any problem regarding payment should be directed towards your manager.

The employee is to deliver to the company a timesheet detailing the number of hours worked during the week before the end of the coming week or that very week. The inventory must be signed by an official representative of the company.

If the temporary worker fails to submit a verified timesheet, the company must investigate the legitimacy of hours worked by the employee. Paying for only the hours worked and delayed payments is usually the outcome.

Working hours that count include the period allocated to executing an assignment for the company, hours spent on traveling for the assignment, and more. Unpaid breaks do not count.

Failure to be present upon request or during work hours should be communicated to your manager as fast as possible to avoid tampering with the timesheet.

Statutory Annual Leave

Based on statutory requirements, you are worthy of a paid annual leave. However, if a contract is not up to the one-year margin, paid leave will be calculated accordingly. There is no room for a bank or public holidays unless stated otherwise by your employee.

Holiday payments are drafted on a separate slip. It would be wise to save them, especially for holiday seasons.

Uniforms and Property

All properties including official uniforms, materials, etc. Must be returned at the end of each assignment’s completion. Uniforms must be worn as directed by the company. All confusing issues as regards company property should be directed to the company.

Health & Safety at Work

All matters regarding health and safety should be issued to your manager as soon it arises.

Equal Opportunities

We are committed to providing equal opportunities regardless of race, origin, color, ethnic group, gender, marital status, to name a few. In terms of skills and abilities, our metrics and analytical approach are unbiased.

You are expected to maintain good work. Failure to do so attracts suspension or potential termination of the contract. During the assignment, period ensures there is no breach in conduct or contract of service coming from your end.

Confidentiality

All temporary workers must agree to not divulge confidential information from the company during and after the period of the contract.

If you agree to the above terms and conditions, kindly sign and date these letters. Keep one for reference sake and return the other copy to me.

Yours Sincerely,

[For and on behalf of Helena Productions Limited]

Signature: ………………………………………………………. Date: …………………………………………………

Free Downloads

If you are looking to capture all of the required elements for a temporary appointment letter, your best bet is to opt for one of our free Temporary Appointment Letter templates.

Final Words

When drafting a temporary job appointment letter, employers ensure they are accurate and precise with every bit of information. This prevents confusion or the possibility of facing any legal action. In other words, it is important to make the appointment letter easy to understand. The use of a readable font, proper formatting is advised and as always, gives no room for poor sentence structure or jargon.

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Temporary Employment Offer Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Today's Date]

[Recipient's Name]

[Recipient's Address]

Dear [Recipient's Name],

I am delighted to offer you a temporary employment opportunity with [Company Name]. We were impressed with your qualifications and experience, and we believe that you will make a valuable contribution to our team during this temporary assignment.

Job Title: [Temporary Position Title]

Department: [Department Name]

Employment Start Date: [Start Date]

Employment End Date: [End Date]

Work Schedule: [Days and Hours]

Compensation:

- Hourly Rate: [Hourly Rate]

- Payment Frequency: [e.g., Weekly/Bi-weekly/Monthly]

Job Duties and Responsibilities:

[Provide a brief overview of the responsibilities and tasks related to the temporary position.]

Eligibility for Benefits:

As a temporary employee, you will not be eligible for certain benefits, such as health insurance, retirement plans, or paid time off. However, you may be eligible for [mention any specific benefits or perks, if applicable].

Confidentiality Agreement:

During your employment with [Company Name], you may have access to confidential information. As a condition of employment, you will be required to sign a confidentiality agreement to protect the company's sensitive information.

Background Check and References:

This offer is contingent upon the successful completion of a background check and satisfactory references. Please provide the necessary information for us to conduct these checks promptly.

Acceptance Deadline:

We kindly request that you respond to this offer by [Acceptance Deadline Date] to confirm your acceptance of the temporary employment offer. Should you have any questions or need further clarification, please do not hesitate to reach out to me at [Your Phone Number] or [Your Email Address].

We are excited to have you join us for this temporary opportunity and look forward to welcoming you to the team.

[Your Title]

[Company Name]

[Company Address]

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How To Write a Temporary Employment Offer Letter (With Template and Example)

How to write an employment offer letter – operations management.

When do you get a temporary employment offer letter?

There are a number of reasons why a business would decide to employ temporary workers via a letter of temporary employment. Some of them are:

What is a temporary employment offer letter?

A letter of temporary employment offers a person the chance to work for an organization for a predetermined amount of time. It serves as a way to inform the potential employee of their duties and responsibilities should they accept the temporary employment offer but does not constitute an employment contract.

When an organization needs to hire additional personnel for a project but does not anticipate needing those personnel on a long-term basis, they frequently use temporary employment offer letters. In contrast to a permanent contract, a temporary employment offer letter grants the employer the right to terminate an employee’s employment at any time without providing a justification or advance notice. This gives businesses the flexibility they need to both quickly downsize their workforce when necessary and to increase it in accordance with their needs.

How to write a temporary employment offer letter

Consider these steps when drafting a temporary employment offer letter:

1. Start with the company logo, current date and the candidates contact information

Assuring the candidate that the offer is genuine and serious by including the company’s official letterhead, which should include a high-resolution image of its logo Along with the date, the candidate’s first and last names, and their complete address, the letters upper part should also include.

2. Add a formal salutation and congratulate the potential employee

“Dear,” followed by the recipient’s first and last name, is typically the best greeting. After this introduction, you should congratulate them on getting the temporary job and show them how excited you are about their potential to work with the company.

3. Clearly state the job title and its term

Following the introduction, you should specify the precise job title the prospective employee would hold, note that it is a temporary position, and include the role’s start and end dates. Include a clause stating that the agreement may be terminated by either the employer or the employee at any time and for any reason by giving the other party written notice.

4. Mention logistical details regarding the role

The following section of the letter should include a number of crucial details about the nature of the position, including the precise schedule, the duties and responsibilities of the employee, and to whom they would be reporting. Any information relevant to the job, such as information on working hours, breaks, overtime pay, and other matters, should be included here.

5. Outline the jobs benefits and compensation

You must tell the employer in detail what the role entails for them after describing the role’s responsibilities and work schedule in clear terms. This covers their base monthly salary, the number of days they can use for paid vacation each month, and any additional perks like free meals, price breaks on the company’s products or services, or anything else that could be viewed as a perk of the job.

6. Request a clear timeline for a response

The temporary employment offer letter should be concluded by stating that you would like the applicant to reply to the invitation by a specific date. If there are any inquiries about the invitation or the position, you should also include your contact information and an invitation to get in touch with you. The conclusion should rekindle your enthusiasm for working with the recipient of your letter.

7. End with a formal salutation and sign the letter

The salutation at the end should be a formal one. Your full name, position within the company, and signature should then come next.

Temporary employment offer letter template

Consider this template when drafting a temporary employment offer letter:

[ Current date ] [ Candidates full name ] [ Candidates address ]

Dear [ Candidates name ] ,

I’m pleased to inform you that you have been chosen for the position of [Name of the Temporary Position] at our company, [Hiring Company Name]. This job is only temporary, with a start and end date of [The temporary positions start date] and [The temporary positions end date], respectively. Given that this is a fixed-term position, you and the company are each free to end this agreement at any time with written notice and without a justification.

You will be reporting to [the name and position of the person to whom the temporary employee is required to report] during [the temporary employee’s exact working hours]. The primary responsibilities of the position are [The duties that the temporary employee must fulfill to be successful in the position]

The following compensation and benefits would be yours if you accepted our offer:

[ Monthly salary ]

[ Paid vacation leave per month ]

[ Other benefits ]

By [Deadline for responding to temporary employment letter], we need your response. Please feel free to contact me at [The sender’s phone number and email address] if you have any additional questions about our company or this particular position.

We appreciate your interest in working with us once more, and we look forward to having you on board.

[ Senders name and position ] [ Senders signature ]

Temporary employment offer letter example

Consider this example of a temporary employment offer letter:

April 4th, 2021 Michelle Rodriguez 23 Galveston Avenue, Jacksonville, Florida

Dear Michelle,

I’m pleased to inform you that you have been chosen for the position of sales representative at our company, Valkyrie Holdings, on behalf of our hiring team. This is an interim position that begins on May 1 of this year and ends on January 2, 2022. Given that this is a fixed-term position, you and the company are each free to end this agreement at any time with written notice and without a justification.

Your working hours are Monday to Friday from 10 a. m. to 6 p. m. , with an optional, 30-minute lunch break available at any time during those hours. Additionally, you have the right to work overtime for pay that is 50% higher than regular pay. Our Head of Sales, Angela Winters, would be your direct supervisor. The primary responsibilities of the position include assisting customers who want to buy our products and using particular sales techniques to persuade them that doing business with us will be advantageous for them.

We would like a response from you by April 25th. Please feel free to contact me at 904-4856623 or at mike if you have any additional questions about our company or this particular position. hutch@valkirie. com.

Regards, Michael Hutch, Head of Recruitment

What is a temporary offer?

A written document that offers someone the chance to work for an organization for a specific amount of time is known as a temporary employment offer letter.

How do you respond to a temporary job offer?

An employment letter may also be referred to as an employment contract, offer letter, employment verification letter, or proof of employment document, depending on the jurisdiction. But they all exist for the same reason. The employment letter is used to formally announce the hire if you’re an employer.

Is an offer letter the same as an employment contract?

Thank them for considering you for the position and taking the time to interview you. You should be gracious and let them know you’re accepting the offer right away from the start of your letter. You should be grateful, but there’s no need to be overly grateful. Keep it short and straight to the point.

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Temporary Position Job Offer

[Candidate Name] [Street Address] [City, State, Zip code]

Dear [Candidate Name]:

On behalf of [Company Name], I am pleased to offer you a temporary short-term position as [job title], expected to last from [beginning date] to [end date].

As we discussed, in this position your compensation will be $[amount] per hour. This position is considered a nonexempt position for purposes of federal wage and hour law, which means that you will be eligible for overtime time pay for hours worked in excess of 40 in a given workweek.

This position is regularly scheduled to work approximately [number] hours per week. Your work hours are from [time] to [time], Monday through Friday.

Under the terms of [Company Name]’s benefits plan and policies, you are eligible for [insert information on available benefits].

This offer of temporary short-term employment, if not previously accepted by you, will expire seven days from the date of this letter. If additional time for consideration is necessary, please make this request as soon as possible. If you wish to accept the offer, please sign below and return the letter to me within the prescribed time.

We recognize that you retain the option, as does [Company Name], of ending your employment with [Company Name] at any time, with or without notice and with or without cause. As such, your employment with [Company Name] is at will, and neither this letter nor any other oral or written representations may be considered a contract.

Should you have any questions, please do not hesitate to contact me at [contact information].

[Name] [Job title]

I accept the offer of temporary employment set forth above.

_________________________                              __________ Signature                                                                    Date

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Employment Offer Letter (Temporary Employee)

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Letter Templates & Example

Temporary Employment Letter Sample: How to Write an Effective Contract

If you’re a temporary worker, you might need to provide a temporary employment letter to prove your employment status to landlords, lenders, or other entities. But writing a letter from scratch can be daunting, especially if you’re not familiar with the format. Don’t worry! We’ve got you covered. In this article, we’ll provide you with a temporary employment letter sample that you can use as a template. You’ll also find examples of how to customize the letter to fit your specific needs. With these samples, you can easily create a professional-looking letter that will make a solid impression. So, let’s get started!

The Best Structure for a Temporary Employment Letter Sample

When you’re putting together a temporary employment letter sample, you want to make sure that your structure is strong and clear. After all, this letter is going to be the first impression that you make on a new employee, and you want to make sure that it’s a good one.

So, what should your temporary employment letter sample look like? Here are the key components:

1. Introduction – Start off by introducing yourself and your company. This should include a brief description of what your company does and what the employee’s role will be.

2. Employment Details – Next, you’ll want to outline the terms of employment. This should include the employee’s start and end dates, as well as their hourly wage or salary. You should also include any information about benefits or overtime pay.

3. Expectations – Now it’s time to set expectations. What are the specific tasks that the employee will be responsible for? What are the company’s policies and procedures? Be sure to include all of this information.

4. Contact Information – Finally, make sure that the employee knows how to get in touch with you. Include your contact information, as well as any other relevant information such as the HR department’s phone number or email address.

In terms of formatting, you’ll want to keep it simple and easy to read. Use a standard font such as Times New Roman or Arial, and make sure that the text is easy to read. Use headings and bullet points to break up the text and make it more scannable.

Overall, the key to a great temporary employment letter sample is to be clear, concise, and informative. With the right structure and formatting, you can create a letter that will help you attract and retain top talent.

Temporary Employment Letter Samples

Temporary employment letter for resume building.

Dear [Employer Name],

I am writing to recommend [Employee Name] for a temporary employment opportunity at your organization. [Employee Name] has recently graduated from college and is seeking to build experience in [field of work].

During [Employee Name]’s time as a student, they have demonstrated exceptional academic performance in relevant coursework and have also been involved in [relevant extracurricular activities]. [Employee Name] is highly motivated and eager to gain practical experience in [field of work] in order to further their career development.

I believe that [Employee Name] would be an asset to your organization and would benefit greatly from this opportunity to gain hands-on experience in [field of work]. Thank you for considering this recommendation.

[Your Name]

Temporary Employment Letter for Seasonal Work

I am writing to recommend [Employee Name] for a temporary employment opportunity at your organization. [Employee Name] is seeking seasonal work for [season] and I believe that they would be an excellent fit for your team.

At [previous place of employment], [Employee Name] demonstrated strong work ethic and a willingness to learn. They consistently exceeded expectations and worked collaboratively with their colleagues to ensure the success of the team.

[Employee Name] is reliable, punctual, and has excellent communication skills. I am confident that they would be a valuable addition to your team and would contribute to the overall success of your organization.

Thank you for considering this recommendation.

Temporary Employment Letter for Internship Approval

I am writing to recommend [Employee Name] for the [internship position] at your organization. [Employee Name] is seeking to gain practical experience in [field of work] and I believe that your organization would provide an excellent opportunity for professional growth.

[Employee Name] has demonstrated exceptional academic performance in relevant coursework and has also been involved in [relevant extracurricular activities]. They are highly motivated and eager to gain hands-on experience in [field of work].

I am confident that [Employee Name] would be a valuable addition to your team. They have strong communication and problem-solving skills, and the ability to work independently and collaboratively in a fast-paced environment.

Temporary Employment Letter for Maternity Leave Coverage

I am writing to recommend [Employee Name] to fill the temporary position required to cover for my maternity leave. [Employee Name] has been working with me for [number of years] and I am confident that they have the skills and experience necessary to ensure a smooth transition during my absence.

[Employee Name] has demonstrated strong work ethic and the ability to thrive in a fast-paced environment. They are reliable, punctual, and have excellent communication skills. With their extensive knowledge of our organization and processes, I am confident that they will ensure the continued success of [department] during my absence.

Temporary Employment Letter for Disability Accommodation

I am writing to recommend [Employee Name] to fill the temporary position required for disability accommodation purposes. [Employee Name] has been working with our organization for [number of years] and has demonstrated strong work ethic and the ability to thrive in a fast-paced environment.

During my recent leave of absence due to disability, [Employee Name] stepped in and took on additional responsibilities to ensure the continued success of [department]. Their flexibility and willingness to assist in any way possible was greatly appreciated and contributed to the overall success of our team.

I am confident that [Employee Name] would be an asset to your organization and would ensure the continued success of [department] during my absence.

Temporary Employment Letter for Vacation Coverage

I am writing to recommend [Employee Name] to fill the temporary position required to cover for my upcoming vacation. [Employee Name] has been working with our organization for [number of years] and has demonstrated strong work ethic and the ability to thrive in a fast-paced environment.

They are reliable, punctual, and have excellent communication skills. Their knowledge of our organization and processes will ensure a smooth transition during my absence. I am confident that [Employee Name] would be an asset to your organization and would ensure the continued success of [department] during my absence.

Temporary Employment Letter for Project-based Work

I am writing to recommend [Employee Name] for a temporary employment opportunity to work on [project name]. [Employee Name] has extensive experience in [relevant field] and has demonstrated exceptional project management skills.

[Employee Name] is highly motivated and would be an asset to your team in delivering successful project outcomes. They have strong communication and problem-solving skills, and the ability to work independently and collaboratively in a fast-paced environment.

I am confident that [Employee Name] would be an excellent fit for your organization and would contribute to the overall success of [project name]. Thank you for considering this recommendation.

Tips for Writing a Temporary Employment Letter Sample

When writing a temporary employment letter sample, it’s important to keep a few key tips in mind to ensure that your letter is clear, concise, and effective. These tips can help you create a strong, professional document that will impress potential employers and demonstrate your value as a temporary worker. Here are some of the most important tips to keep in mind:

Be Clear and Specific

One of the most important things to keep in mind when writing a temporary employment letter sample is the importance of clarity and specificity. Make sure that your letter clearly outlines the nature of the temporary work you are seeking, including the job title, start and end dates, and any other relevant details. Be clear about your availability and any specific requirements you have, such as scheduling preferences or special skills you possess.

Highlight Your Skills and Experience

Another important tip for writing a temporary employment letter sample is to highlight your skills and experience as a temporary worker. Use your letter to showcase your expertise in your field, including any relevant certifications or training you have completed. Be sure to emphasize your flexibility, adaptability, and willingness to learn new skills, as these are all key traits that employers look for in temporary workers.

Be Professional and Polite

When writing a temporary employment letter sample, it’s important to maintain a professional tone and demonstrate politeness and professionalism throughout your document. Use a formal salutation, such as “Dear Hiring Manager,” and keep your language polite and respectful. Avoid using slang, casual language, or humor, as these can be off-putting to potential employers.

Keep It Concise

Finally, make sure that your temporary employment letter sample is clear, concise, and to the point. Be mindful of the reader’s time and attention, and avoid including unnecessary details or information. Keep your sentences and paragraphs short and straightforward, and use bullet points or numbered lists to break up your text and make it easier to read.

By following these tips and taking the time to create a strong, professional temporary employment letter sample, you can increase your chances of landing a great temporary job and demonstrating your value to potential employers. Good luck!

Temporary Employment Letter Sample What is a temporary employment letter?

A temporary employment letter is a document that outlines the terms and conditions of temporary employment, including the duration, job responsibilities, and other employment details.

Do I need a temporary employment letter?

Yes, if you are working for a company on a temporary basis, it is important to have a temporary employment letter to ensure that both you and your employer are aware of the employment arrangement.

What should be included in a temporary employment letter?

A temporary employment letter should include the dates of employment, job duties, compensation, and any other terms and conditions related to the temporary employment.

Can I negotiate the terms of a temporary employment letter?

Yes, you can negotiate the terms of a temporary employment letter with your employer, including the duration, compensation, and other terms and conditions of employment.

Can a temporary employment letter be used as proof of employment?

Yes, a temporary employment letter can be used as proof of employment for purposes such as applying for a loan or a visa.

What happens when the term of a temporary employment letter ends?

When the term of a temporary employment letter ends, the employment arrangement comes to an end as well. You should discuss with your employer whether there are any opportunities for an extension or a permanent position.

What should I do if my employer does not provide a temporary employment letter?

If your employer does not provide a temporary employment letter, you should request one in writing and document your request. If your employer still refuses to provide a letter, you may consider seeking legal advice.

Thanks for considering these temporary employment letter samples!

Whether you’re an employer drafting a letter or an employee looking for guidance, we hope these examples have offered some inspiration. Remember, each letter should be tailored to your specific situation, including the job title, dates of employment, and reasons for termination. We’re happy to have provided a starting point, and we encourage you to revisit our site for more resources on employment letters and other work-related topics. Thanks for stopping by, and we look forward to seeing you again soon!

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All Formats

5+ Temporary Appointment Letter Templates

Temporary appointments basically apply to employees. When an employee is granted temporary appointment, he or she is good as employed however for a limited period of time only. This type of appointment is given emphasis and highlight whenever it is granted to anyone so that one could be aware of his or her current status in any company or organization.

Temporary Appointment Letter Format

Appointment Letter for Temporary Employee

Appointment Letter for Temporary Staff Template

What Consists a Short-Term Contract

Reasons for making temporary appointments.

• Contractual jobs . Some positions are really just meant to be for short-term only. It is possible that a particular job could be accomplished within just the stipulated time. By the time a certain job is done, there wouldn’t be anything else that needs to be done.
• Funding . When there is reduction of funding in certain companies, they will need to make more of temporary appointments just so they wouldn’t spend as much as they spend with permanent employees.
• Replace permanent employees . When permanent employees need to be deployed for higher positions, companies and corporations should need replacements. It is within the discretion of employers to agree with the length of appointment.

Temporary Worker Appointment Letter Template

Temporary Job Appointment Letter Template

Temporary Appointment Form

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• Auxiliary appointment
• Temporary appointment approval
• Temporary appointment FAQs
• Substitution
• Employment agency
• Rehabilitative trial

Temporary appointment

Temporary appointments in the BC Public Service require deputy minister approval through the internal ministry approval process.

On this page

Short-term staffing option, what's new, the temporary appointment process.

• Temporary appointments shorter than seven months

Temporary appointments longer than seven months

Extending a temporary appointment.

A temporary appointment can be used to:

• Fill a vacant position temporarily
• Complete a project that has a set end date
• Cover seasonal or relief work
• Cover a new position that has been created in response to changing business requirements
• Provide an opportunity for staff to gain new skills and experience

Temporary appointments of less than seven months are to be based on the principle of merit but they're not subject to Section 8(1)(b) (Appointments on merit) of the Public Service Act . 

Use the full staffing process if the appointment might be extended beyond seven months.

If the vacant position is a regular position and is filled by an auxiliary employee, the appointment is considered to be a temporary auxiliary appointment.

If it's filled by a regular employee, it's considered a temporary regular appointment.

Effective May 15, 2024:

• TAs with no competitive process cannot be extended, except with deputy minister approval
• Employees in non-competed TAs that are longer than seven months who do not receive deputy minister approval for extension, must return to their base positions
• TAs less than seven months with no competitive process can be offered a maximum five percent salary increase for management band positions, except where the deputy minister has approved otherwise
• A supervisor-to-supervisor conversation must occur to agree on a reasonable start date for an employee accepting a TA

Temporary Appointment FAQs

New temporary appointment guidance for the BC Public Service

Create the appointment letter and forward copies by submitting an AskMyHR (IDIR restricted) service request using the categories Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters. 

This will initiate  temporary appointment pay . 

A temporary appointment agreement may also be initiated at the discretion of the supervisors.

Temporary appointments less than seven months

Temporary appointments less than seven months with no competitive process are subject to the following provisions:

• A supervisor-to-supervisor conversation must occur before start dates are determined
• TAs less than seven months with no competitive process cannot be extended, except where a deputy minister has approved otherwise 
• TAs less than seven months with no competitive process can be offered a maximum five percent salary increase for management band positions, except where a deputy minister has approved otherwise

Temporary appointments longer than seven months ,  or promotional temporary appointments of less than seven months that are extended, must be awarded through a competitive hiring process.

An employee in a promotional temporary appointment cannot laterally transfer to a new position at the higher salary range of the promotional position.

Follow the instructions for how to post a job  or follow the steps in the hiring process guidelines if you're managing the competition internally.

You must have appropriate ministry approvals  in place to extend a temporary appointment.

If you're considering extending an employee's temporary appointment, submit a completed temporary appointment extension form (IDIR restricted). This will go directly to the HR and Payroll team.

To use this form:

• You must have the authority to make changes to the employee's record
• Fill out the mandatory fields
• Attach a completed TA Extension letter
• The rest of the fields are auto-populated based on the employee ID entered and the data in PeopleSoft
• If you have questions about a field, select 'form help'

Requirements for extensions vary by ministry. This form can only be accessed and completed by managers and supervisors.

If you're not a supervisor or manager, please submit an AskMyHR (IDIR restricted) service request using the categories A Hiring Manager > Hiring Process > Hiring Options & Programs.

The extension of a promotional temporary appointment of less than seven months requires a competitive hiring process.

Temporary appointment extension form process

1. Open the temporary appointment extension form (IDIR restricted)

2. Complete all of the required fields and attach the completed extension letter in order to submit the form

3. Once submitted, you'll be emailed a copy of the service request that confirms and summarizes your submission and provides a reference number so you can update the information if needed

If you receive an error message indicating that you're not authorized to access these forms, please contact your ministry security administrator (XLS, 96KB)   to confirm your access.

• Manage my hiring competitions (IDIR restricted)
• Job store (IDIR restricted)
• How to post a job

The B.C. Public Service acknowledges the territories of First Nations around B.C. and is grateful to carry out our work on these lands. We acknowledge the rights, interests, priorities, and concerns of all Indigenous Peoples - First Nations, Métis, and Inuit - respecting and acknowledging their distinct cultures, histories, rights, laws, and governments.