how to address a cover letter to a large company

The 3 Rules of Addressing Your Cover Letter in 2023

You’ve finally sat down to write that cover letter (good for you!), but immediately you run into a roadblock: How do you even start the darn thing? Who do you address it to? Should you use Mr. or Ms.? Do you include a first name? And what if you’ve searched high and low, but can’t find the hiring manager’s name? 

Don’t fret! Follow these three rules for cover letter salutation salvation.

Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible).

For a cover letter, you should always default to addressing it to the hiring manager for the position you’re applying to. Unless you know for sure that the culture of the company is more casual, use the hiring manager’s first and last name. You can include a title, such as “Mr.” or “Ms.” (never Mrs. or Miss). But if you aren’t crystal clear on whether to use “Mr.” or “Ms.” and can’t find their pronouns with a little Google and social media searching (and you don’t have an easy way out with a “Dr.”), just drop the title. Omitting it is infinitely better than accidentally misgendering someone .

Most letters I see still use the “Dear” greeting, though I’ve seen a growing trend of people dropping it and starting with “Hello” or just the name. Any of these works. The most important part is having the actual name . Never use “ To Whom it May Concern ” or “Dear or Sir or Madam”—nothing could be more generic (not to mention archaic). Your cover letter could be the first opportunity you have to make an impression on the hiring manager, so make sure you show that you did your research .

For example, you can address your cover letter by saying:

• Dear Ms. Jacklyn O’Connell,
• Hello Mr. Kevin Chen,
• Dear Niko Adamos,
• Hello Jean Butler,
• Tiana Richards,

Rule #2: If you don’t know the hiring manager, guess.

Sometimes, even after hours of online searching ( try these tips ), you still might not be able to definitively figure out who exactly the hiring manager for the position you’re applying for is—and that’s OK.

If you can only find a list of the company’s executive team, use the head of the department for the position you’re applying for. In the end, no one will fault you for addressing the letter higher up than necessary. This approach is definitely better than not using a name in your cover letter, because it still shows the time and effort you took to find out who the department head is.

Rule #3: Be as specific as possible.

So you’ve done your due diligence and after an exhaustive search—nothing. You just can’t find a single name to address your cover letter to. If that’s the case, don’t worry. The company is likely privately held with no reason to share who its employees are—and, more importantly, is aware of this.

If this is the case and you don’t have a name to use, try to still be as specific as possible in your greeting. Consider using “Senior Analyst Hiring Manager” or “Research Manager Search Committee”—something that shows that you’ve written this letter with a particular audience in mind and aren’t just sending the same generic letter for every job opening.

For example:

• Dear Software Developer Search Committee,
• Hello XYZ Co Marketing Team,
• Dear Junior Accountant Hiring Manager,

Ultimately, you want your cover letter to convey your interest in the position. To start off on the right note, make your salutation as specific as possible—ideally with the name of the hiring manager. Of course, that can’t always happen, but as long as the effort is clearly made, you’ll be showing whoever reads your cover letter that you’ve put time into your application and are truly excited about the opportunity. 

Regina Borsellino contributed writing, reporting, and/or advice to this article.

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How to Address a Cover Letter (and Who to Address)

Addressing your cover letter directly to the hiring manager is the best way to start it. No matter how you format your cover letter, begin it with a personalized greeting so the hiring manager sees you’ve researched the company.

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Knowing how to address a cover letter properly is the first step toward starting your cover letter .

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

Who to address a cover letter to

You should address a cover letter to the hiring manager of the job you’re applying for, or the HR manager of the company. A basic cover letter salutation (or greeting) uses the hiring manager’s first and last name and includes a “Mr.”, “Ms.”, or other relevant professional title before their name.

But you’ll often find yourself in situations where there’s no personal contact information in the job post or if you’re cold emailing for a job, you’re unsure of who to contact. Either way, you’ll need to address your letter the right way, and addressing the hiring manager is the safest way to do so.

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

How to find out who to address a cover letter to

In many cases, the hiring manager’s name will be mentioned in the job description. If you can’t find the hiring manager’s name in the job description, make the effort to find their name elsewhere. It’s worth the extra work, so use the following sources to help you find the hiring manager’s name:

• The company website : See if you can locate the hiring manager on the “About Us” or “Company Directory” page of the company’s website.
• LinkedIn : Browse the company’s LinkedIn page and use filters such as position title, location, and personal names to find out who heads the hiring team.
• Google search : A targeted Google search can help you uncover the name of the hiring manager. Simply insert the company website and relevant title into Google in the following format: site:resumegenius.com “position title”
• Contact the company : If you’re still unable to find the hiring manager’s name, call or email the company and ask for the contact person’s name (and direct email address if you don’t have it already). Explain that you’re applying for a position and you’d like to address your cover letter to someone responsible for filling that position.

Addressing your cover letter to the hiring manager directly allows you to quickly establish a personal connection and shows you’ve done your research. A cover letter addressed to the right person and tailored to the company you’re applying for is more likely to get noticed than a generic cover letter sent to multiple companies.

This is why it’s so crucial to address a cover letter the right way.

If you decide to use email, you can approach someone within the same department you’re interested in and ask for the hiring manager’s contact information.

How to address a cover letter without a name

If you’ve exhausted all your options and still can’t find the hiring manager’s name, or you’re not positive it’s the right name and don’t want to risk addressing the wrong person, it’s better to be on the safe side.

So don’t worry, there are plenty of options you can try if the hiring manager’s name is unknown. Here are the most common ways to address a cover letter without a name :

• To Whom It May Concern
• Dear Human Resources Director
• Dear Hiring Manager
• Dear Recruitment Manager

Additionally, if you want to add a personal touch, address your cover letter to your prospective department or manager. For example, “Dear Customer Service Department,”.

If you download a cover letter sample online, make sure you personalize the greeting. Many samples use “ To Whom It May Concern ” or “ Dear Sir or Madam ” which is considered old-fashioned and generic.  While it’s unlikely that any employer will hold your cover letter salutation against you, being specific in your cover letter address is still the best policy.

How to address a cover letter with a name

Even when you have the hiring manager’s name, there are still a few different ways to address your cover letter.

Use the right salutation

First thing’s first: you need to use the proper salutation. Usually, “Dear” followed by the hiring manager’s name is perfect because it’s traditional and professional.

However, “Hello” is also acceptable if you’re applying to a job with a casual office culture or you know the hiring manager personally.

Not including a salutation and just starting your cover letter with the hiring manager’s first and last name is also acceptable.

Use their academic, professional, or gendered title

In some cases, it might be unclear what title to use when addressing the hiring manager.

If the hiring manager has a gender-neutral name, it’s best not to assume their gender and risk making a mistake. In this situation, simply avoid gender-specific titles such as “Mr.” and “Ms.” in your greeting.

Instead, do either of the following to make your cover letter salutation gender-neutral:

• Write out their first and last names in full (e.g. Jordan Reeves)
• Use the gender-neutral pronoun “ Mx. “, in the case that the hiring manager explicitly wants to be addressed this way

An easy way to confirm the gender of the hiring manager is by doing a quick search for their name on LinkedIn . In some cases, hiring managers list their gender pronouns at the top of their profile to clarify.

When you address a cover letter to a hiring manager with a professional or academic title (like Doctor or Professor), include their title in your salutation. You can write out the full title or use an abbreviation. For example, “Reverend” and “Rev.” are both fine.

Here are some examples of a few different ways to address your cover letter:

• Dear Sam Jones,
• Dear Mx. Lopez,
• Dear Ms. Patel,
• Dear Prof. Tsai,

If you’re addressing your cover letter with “Dear” you should always use the hiring manager’s last name.

The only time it’s acceptable to address the hiring manager with only their first name (for example, “Dear Mollie,”) is if you’re writing a cover letter for an internal position or promotion in the same company, and you already know the hiring manager.

Dominique Vatin

Career Coach and Resume Expert (CPRW)

Dominique Vatin is a Staff Writer and Career Advisor at Resume Genius. A Certified Professional Resume Writer (CPRW), Dominique enjoys leveraging her knowledge of the career space to provide invaluable guidance for job seekers looking for more fulfilling work opportunities. With an M.A. from Yonsei University GSIS (Seoul, South Korea), Dominique’s insights have been quoted across the internet by authority websites like Yahoo! Finance and We Work Remotely. Interested in reaching out for a collaboration or a media-related query? Contact her via LinkedIn.

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How to address a cover letter?

I'm sure that you had to create a cover letter at some point in your job search. And like most other job seekers, you probably came across this problem: "How to address a cover letter?"

Most of the time, you have no idea who is going to read the cover letter.

So, how to address a cover letter without a name?

Hiring managers get roughly 100-200 resumes every day. And, they are already under a lot of pressure to sort the resumes.

On top of that, if they get cover letters that do not have proper formatting and do not address the hiring manager in the cover letter header, mark my words; they will surely throw your resume away.

In a resume cover letter, minute details make or break your chance of being hired.

So, you need to make sure that you know how to address cover letter correctly.

Don't worry!

In this blog, we will tell you everything you need to know about:

• Who to address cover letter to?
• How to address a cover letter without a name?
• How to find out who to address a cover letter to?
• How to address an email cover letter?
• How to address a cover letter for internal position?
• What should you not do when addressing a cover letter?
• Example of Proper Cover letter address format?
• Some common question about how to address cover letter

Who to Address a Cover Letter To?

Ideally, you need to address your cover letter to hiring managers , not the recruiters .

In many job postings, the name or email address of the hiring manager is given.

If you are lucky enough to find such job listings, then you are sorted. You can write a personalized cover letter addressing the hiring manager directly.

Unfortunately, not many job listing sites give the name and email address of the contact person.

Do not quit and send the cover letter without a name.

Go to the company website/about page and see if it has the list of staff.

That way, you can probably get the hiring manager's name or someone from the talent acquisition department to whom you need to address your cover letter.

The critical aspect is to do a lot of research .

Suppose you still don't find any name or contact information of anyone in the hiring department. In that case, you can also address your cover letter to someone in authority in other departments, such as the senior manager or the head of the department you are applying for.

It is a hundred times better to address your cover letter to someone in the organization than not addressing it at all.

At least, this way, they will understand that you are not throwing rocks in the dark. You have done your research and have good ideas about the organization.

Also Read: How to write a stellar cover letter in 2022?

How to Address a Cover letter Without a Name?

There are plenty of generic cover letter salutations you can use in your cover letter. These generic cover letter salutations eliminate the need to know the name of the contact person.

The only drawback is that you have no option to personalize your cover letter.

A survey conducted by Saddleback College has seen that only 8% of hiring managers are ok with a cover letter without name. But 92% of hiring managers prefer to have some address in the cover letter.

• Dear Hiring Manager (40%)
• Dear Sir/Madam (27%)
• To Whom It May Concern (17%)
• Dear Human Resources Director (6%)

However, we don't recommend you to use to whom it may concern in your cover letter address.

Instead, the best general salutation can be "Dear Hiring Manager."

If you want to personalize the address, you can address your cover letter to the specific department you are applying for. For example, "Dear Digital Marketing Department."

How to Address Cover Letter When You Don't Know Hiring Manager's Gender?

There will be times when you will find the gender-neutral name of the hiring manager. In that case, altogether avoid using gender-specific cover letter addresses. Instead, address with their both name and last name in the salutation like this:

• Dear John Doe,
• Dear Charlie Brown ,
• Dear Taylor Paisley,

Hiration Pro Tip : In this type of gender-neutral name, you can search for the person on Linkedin to find out their gender. Alternatively, you can search on the company page or call the company reception to get more information about the hiring manager.

How to Address Cover Letter When You Know Hiring Manager's Gender?

If you know the hiring manager's gender, things will be much easier for you. For men, you can address the hiring manager with "Mr.," but things get a bit tricky for female hiring managers.

Imagine this,

You have addressed the hiring manager with "Miss.," and if she turns out to be married, it will not look good on your part. You definitely do not want to offend your hiring manager.

Instead of "Miss" or "Mrs.," use " Ms.," which does not focus on their marital status.

• Dear. Ms. Moore,
• Dear Miss Jane,
• Dear Mrs. Black,

Should You Address the Hiring Manager With Only Their First Name?

If you know the hiring manager personally, only then can you use their first name to address the cover letter. Else, address the letter with their full name.

How to Use Professional Titles When Addressing a Cover Letter?

If the hiring manager has a professional or academic title, don't forget to address them by their title. You can write the full title like this:

• "Dear Doctor Taylor,"

Or you can use the abbreviated form like this:

• Dear Dr. Taylor ,
• Dear Sgt. Park,
• Dear Prof. Hoverman,
• Dear Principal Fury,

Also Read: How long should a cover letter be?

How Do You Find Out Who to Address a Cover Letter To?

If you don't find the hiring manager's name and contact information on the job description, don't just leave it like that! Do some research and put some effort into finding the name and email id of the hiring manager.

It may take some extra effort, but it shows that you are interested in this job. This section will tell you everything you need to know about finding the hiring manager's name and to who you address a cover letter.

Call the Company

Calling the company to ask for a hiring manager's details is the best way to accurately determine the hiring manager's name and number.

• Call the company desk
• State who you are and why you are calling
• Tell that you are applying for a job position and confirm who the hiring manager is for addressing in the cover letter.
• Most of the time, the hiring manager will happily give you the information you need.

Tip : When taking their name, ask for the spelling of the hiring manager's name. You do not want to screw up the spelling.

If the company desk refuses to give information for any reason, don't worry; we have four other ways in our arsenal.

Network With People Working With Prospective Employer

The second best way to get the hiring manager's name and contact information is to connect with your prospective employer's employees.

This way, you can ask your connection to refer you to the hiring manager or ask for the hiring manager's contact information when a job becomes available.

It is easier than you think.

Just do a quick Linkedin search and see the employers active on Linkedin.

Now, slowly start engaging with the person you want to connect with.

After a couple of days, send them a personalized connection request and slowly build a rapport.

You do not want to ask right out for reference after introducing yourself. Instead, add some value to the conversation, and show genuine interest in them.

This process takes some time, but the connection you will make with these people will take you a long way in your professional journey.

Read the Job Description Carefully

It is a sad truth that most job seekers do not read the job description carefully. In this way, they miss vital information and potentially the hiring manager's contact name and details.

Most of the job descriptions contain the email address of the hiring manager at the end. And you can easily find the name of the contact person with the email address.

Most professional email ids contain the name of the person and the company name. For example, [email protected] has two parts- Judy.M and hiraiton.com.

And if you search on Google by the first part of the email address "Judy.M" and the company name, there is a high chance that you will find the Linkedin profile of the respective person. And you can get to know other information about them as well.

Find Out Who Will Become Your Superior or Manager

Many job descriptions include the details about the reporting manager. In such cases, you need to address your cover letter to the reporting manager.

You can find more information about the reporting manager by a quick Linkedin search with the reporting manager's job title and the company.

If the company is larger, there may be multiple individuals with the same job title. In that case, you can further narrow down your search by location.

Do an Online Search

Another easy way to search for the hiring manager is by simply doing a Google search. Google will show you the most relevant results for your search query. Example: See in this example how the first result itself answered your question.

Also Read: How to address a cover letter without name?

How to Address a Email Cover Letter?

We live in a digital age now.

Nowadays, most candidates send email cover letters to the hiring managers. And hiring managers get 100s of email cover letters daily.

To stand out from these 100s of email cover letters, you need to make sure your email cover address is perfect.

1. Subject Line of Email Cover Letter

The first thing the hiring manager will see is your email cover letter subject line. So, never leave the subject line blank.

Hiring managers sort the email cover letters by the job title. And if your cover letter does not have a subject line, it will not show in the hiring manager's list.

Here is an example cover letter subject line :

Subject line: Job Application for Video Editor Position, Ref: Hanna Moore

2. Address the Cover Letter in the Correct Way

The rules of a formal cover letter and an email cover letter salutation are similar. You can refer to the previous section of this blog to know more about it. Here is an example of an email cover letter address

• "Dear Mr. Doe,"

Note : Recent trends have seen many job seekers do not include "Dear" in the salutation. You can do that too. There is nothing wrong with it.

Also Read: How to start a cover letter for maximum impact?

How to Address a Cover Letter for Internal Position?

If you address the cover letter to higher management or hiring manager, always use their name to address in the cover letter.

luckily, since it's an internal position, you can easily find the name of the person by asking your colleagues.

What Not to Do When Addressing a Cover Letter

Even if you did everything right on your resume and cover letter, starting it wrong may cost you a chance to get a call for an interview.

Let's see what you should not do when addressing a cover letter.

Do Not Address the Cover Letter to the Recruiter

" Recruiters do not read cover letters. "

Recruiters only sort the resumes by keywords and forward the same to the hiring managers.

This is the golden rule you need to keep in mind when addressing a cover letter. Always address the cover letter to the hiring manager.

Do Not Address the Cover Letter to an Ex. Hiring Manager

Company websites do not get updated regularly. If a hiring manager leaves the company, you may still find their name and contact information on the website or other third-party websites. So, be extra careful when addressing a cover letter.

Spelling the Hiring Manager or Company Name Wrong

Do not sabotage your first impression by making a spelling mistake on the hiring manager's name or the company name. It demonstrates a lack of attention to detail.

Do Not Start With a Bland Greeting

Avoid using to whom it may concern cover letter address. It is very generic and shows utter laziness on your part. It projects that you did not put much effort into writing the cover letter.

Example of a Cover Letter Address Format

Here is an example of a proper cover letter address format:

Frequently Asked Questions

How to address a cover letter to a large company.

If you have to address a cover letter to a large company, and you don't know the hiring manager's name, you can always address the cover letter to the department you are applying job to. For example:

• Dear Finance Department
• Dear Marketing Team
• Dear Customer Service Department

Can I get creative with my cover letter address?

There is no restriction on being creative with addressing a cover letter. It is essential to research and understand who your audience is and if he/she will appreciate your creativity.

For example, if you do something creative with your cover letter salutation to apply in a creative field, it will get the hiring manager's attention.

On the other hand, if you apply for a technical position, you might hold off from showing your creativity on the cover letter address.

Should a cover letter address the company location?

It is a traditional practice to include the company address in the cover letter. Primary because it is a formal document, it would be better to add the company address before starting your cover letter.

Should a cover letter header include the candidate's address?

The candidate's address is an essential part of the cover letter. If not the whole address, at least City, Country should be mentioned in the cover letter. Example:

• "Pine Bluff, AR"

This helps the hiring manager sort the candidates based on location.

Also, the Application Tracking Softwares sort the resumes and cover letters based on their locations. And if your location is not mentioned in the cover letter, it might get unnoticed by the ATS software.

Should a cover letter header, and resume header be the same?

Ideally, your cover letter header should be the name of the role you are applying for. And resume heading should be your current job title. For example, if you are currently working as a data analyst, your Resume headline should be something like:

• "Jr. Data Analyst."

And you are applying for a Data Scientist position, then your cover letter heading should be,

• "Data Scientist"

There is no hard and fast rule, but this is the approach we at Hiration follow, and it has been working for our clients.

You can also write the same heading for the cover letter and resume if you like. It has some added advantages. If the cover letter gets misplaced, it will be a lot easier to trace it back to the resume.

How to write the intro to a cover letter?

If you want to hook the hiring manager to read your cover letter, you need to write a professional intro explaining why you are applying and what role you are applying for.

You need to remember that hiring managers are often dealing with recruitment for more than one position. And it will help them if you specifically mention what role you are applying for.

Key Takeaways

With that, we have come to the end of this blog. By now, you should get all of your questions answered. But still, if you have any questions regarding how to address a cover letter and who to address a cover letter, let's go over the key takeaways of the blog:

• Do not send the cover letter without addressing someone.
• If you do not know who to address, call the company desk or go to LinkedIn to search the hiring manager's name.
• If you do not know the name, you can address the cover letter with "Dear Hiring Manager,"
• Alternatively, you can address the cover letter to the head of the department you are applying for. For example: "Dear Sr. Marketing Manager,"
• Make sure to use accurate professional and academic titles with the name of hiring managers.
• Do not use "To whom it may concern." It is old-fashioned and does not impress the hiring manager nowadays.

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

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How to Address a Cover Letter in 2024 (with Examples)

It always makes you think - how to address a cover letter? How to address a cover letter without a name? Worry not, our guide we'll show you how to do it like a pro.

There’s a right and wrong way to address a cover letter . Either the  employer thinks, “This applicant’s got a brain,” or she thinks, “Yuck. Another dud.”

It’s not rocket science. Just pick the right salutation and the right address cover letter format.

In this guide, you'll learn:

• Who to address a cover letter to.
• How to address a cover letter without a name.
• Addressing a cover letter—format + examples.
• How to dodge the worst cover letter address mistakes.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 21 cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Here’s how to address a cover letter with no name:

How to Address a Cover Letter Example

Briella Keijzers Software Engineer 1834 Candlelight Drive Alvin, TX 77511 917-940-0130 [email protected]

Software Engineer Hiring Manager Treble Frinchet, Inc. 3621 Adams Drive Houston, TX 77002

Dear Software Engineer Hiring Manager,

Raising user experience scores 32% at Cunning Ferb Solutions was a daunting challenge. However, when I led the team that...

That’s addressing a cover letter to unknown. Need more how to address cover letters samples? Want the proper address format on a cover letter for resumes? Read on.

1. How to Address a Cover Letter Without a Name

To address a cover letter without a name, you can use some variation of 'Dear Marketing Team Hiring Manager' or 'Dear Hiring Manager'. However, it is always better to find someone to address.

If you don't find the name of the hiring manager, you can address it to the head of the department for the position you’re applying for. Imagine you’re reading cover letters.

One starts, Dear sir or madam.  Trash can, right?

Of course you won’t do that. But if you don’t know how to address a cover letter without a name, you’ll look just as bad.

How to Address Cover Letters Without a Name—Examples

Who to address cover letters to if unknown:

• Dear PM Hiring Manager,
• Dear Software Engineer Hiring Team,
• To the Customer Service Search Committee,
• To the IT Recruitment Team,

Why do those addressing a cover letter examples work? They’re not generic. They show you’re not spraying resumes at a million jobs. Don’t like them?

Use Dear Hiring Manager or Dear Recruiter. You can even drop the cover letter greeting and start with the first paragraph.

2. How to Find Out Who to Address a Cover Letter To

“This one’s no dummy.”  What if you could make the hiring manager say that? You can. Just use their name.

But who do you address a cover letter to? In the XXI century, it’s easy to find.

Who Do I Address My Cover Letter To?

There are a few ways you can learn who to address your cover letter to:

• Check the job posting. If the name’s there and you don’t use it, hello trash can.
• Read the email address. If it’s [email protected], search “h hennequin” and “treblefrinchet.com.” You’ll likely find the name.
• Check the company website. Many companies list department heads under about us .
• Call the company. Ask the admin assistant who to address a cover letter to.
• Look on LinkedIn. Search the company name + manager job titles.
• Ask your network. See if a contact on LinkedIn or Facebook works there.

Still can’t find the name for addressing a cover letter?

Ditch the cover letter salutation and start with your first paragraph.

Expert Hint: Avoid Hello, Hi, Dear Sir or Madam, and To Whom It May Concern letters. They come off lazy and spammy.

3. Duck These Blunders in Addressing a Cover Letter

Avoid these common, deadly how to address a cover letter  bear traps:

• Double-check the gender. Are you writing to a gender-neutral name like Ari, Jules, or Pat? Peek at the LinkedIn profile pic for gender clues.
• Use Ms. —not Miss or Mrs . Ms works whether she’s married or single.
• Use titles. If it’s Dr., Rev, Prof, or Sgt they’ll appreciate the respect.
• Drop the last name only if they drop it first—in their response to you.
• Spell check. Don’t make employers think you’re sloppy.

Expert Hint: If you don’t like Dear Hiring Manager cover letters, drop the “Dear.” Employers are used to it, but you can start with, “Hiring Manager,”.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

4. Cover Letter Address Format

Here’s how to start cover letters with good presentation:

Your Name Title Street Address City, State, ZIP Phone Email Address

Hiring Manager Name (if possible) Hiring Manager Title Company Name Street Address City, State, ZIP

Dear [Manager Name or Title],

For specifics, see the addressing a cover letter example up top.

How to Address an Email Cover Letter

Use these tips for addressing a cover letter email:

• Subject Line: 5-10 words—“Job Application for” + position you’re applying to.
• Start with a cover letter salutation like Dear Dr. Manzanilla,
• Put your name, email address, and phone number at the end.

Email Subject Line:  Job Application for Engineering Position, referred by Karen Sheng

Cover Letter Email:

Dear Mr. Grohl,

When I slashed costs by...

Expert Hint: Did someone tell you about the job? Add her to your email cover letter subject line. Example: Job Application for Engineering Position—Referred by Karen Sheng.

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Key Points:

Here’s a recap of how to address a cover letter:

• Who do you address a cover letter to? Use the hiring manager’s name. To find it, check the job posting, LinkedIn, and company website.
• How to address a cover letter without a name: Use Dear [XYZ] Hiring Manager. Example: Dear Sales Team Hiring Manager.
• Avoid obvious mistakes. Check spelling, gender, and titles. Use Ms. instead of Miss or Mrs.
• When emailing cover letters and resumes, write a subject line with “Application for” + job title. Start with “Dear.” Save contact info for the end.

Got more questions on how to address a cover letter? Still confused on how addressing cover letters works? Leave a comment. We’re happy to reply.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Having published over 200 career-advice articles, Tom Gerencer is a career expert who covers the whole array of job-seeking topics for people at all career stages, from interns to C-suite members. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages.

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How to address a cover letter | with examples

The way you start your cover letter counts.

It’s the first thing a hiring manager sees when they open your application so you need to make them excited to peek into your CV .

In our guide, we’ll show you the ropes on how to address your cover letter, and even teach you how to find the recruiter or hiring manager’s name for maximum impact.

CV templates 

Address the hiring manager or recruiter directly

Address the hiring manager or recruiter by name to start building a rapport with them.

Something simple like, “Hi Lucy” will do the trick.

According to recent research , simply seeing your own name can trigger a strong response in the brain. So, be sure to do this, to captivate the recruiter’s attention.

How to find the recruiter or hiring manager’s name

You may be wondering, “How do I figure out their name?”

There are several ways to find out the name of the person handling the job opening, which we’ll look at below.

When you’re reading a job advert, you’ll sometimes find the name and email address of the person you need to get in touch with directly in the ad.

Look out for the section that says “For enquiries” or “Contact person”.

For example, the advert might say something like:

“For more info, please contact Susan Wright at [email protected].”

Usually, this person manages that job vacancy.

If you see this information, it’s your lucky day – job adverts are the simplest way to find the correct name.

Company website

If you can’t find the recruiter’s name on the job advert , and you’re applying for a job directly via a company, check out their website.

Keep an eye out for a “Who We Are” , “About Us” or “Our Team” section.

Here, you’ll usually be able to find the info about the people who work there, including the head of the department or hiring team connected to the position you’re applying for.

Look at the people’s profiles to get the one that fits your job’s department.

If you have trouble finding it directly, use the search bar on the company’s website and type in “Head of [Department Name]” or “HR Manager”.

You could also run a Google search for “[Company name] + team” for a quick way of finding an About Page for a particular team or department.

LinkedIn is one of the best ways to find a hiring manager or recruiter because millions of them are registered on the platform.

Firstly, ascertain the company that posted the position and the team it’s connected with from the information provided in the job advert.

When you know the department and organisation, head over to LinkedIn . Here, you can use the search bar to look for the company name, department or job title associated with the job opening.

Let’s say you’re applying for a marketing vacancy at Tesco. You can search for “Marketing Manager” in the search bar like this:

Once the search results appear, click the “People” filter button to narrow down your findings further so that you’re only seeing people (and not companies or groups).

Then make sure you choose your target company under “Current Company” – this ensures you only view people who are current employees.

You will need to type the name of the company into the text box like this:

Click on the name of the company you typed in. In this case, it’s “Tesco.”

Then hit the blue “Show results” button.

And examine the profiles that come up.

You’ll be able to find the person handling the job applications by looking for titles such as “recruitment manager” or “team leader” .

And once you view their profiles you may even be able to get hold of their phone number or email address.

Contact info

Here is how you can find a person’s email address via the contact details, if they have entered them.

Click on their profile then seek out the “Contact info” section.

This sits under their profile picture and headline.

If the user has made their contact info visible, you’ll see it here.

About section

Often, you can locate additional contact info, such as email addresses, in the “About” or “Summary” section of their profile.

To do this, scroll down to the user’s “About” section.

If the user has decided to include their email address, you’ll see it here.

If you can’t find an email, you can contact them directly through LinkedIn.

Here’s how you’d do this:

• Send a connection request – Send the person a connection request and a message. When they accept your request, you’ll be able to write an accompanying message.
• Use InMail – If this specific individual isn’t in your network, use the LinkedIn InMail. This is a premium feature which lets you send messages to LinkedIn members outside of your network – it’s useful but do. Of course, there is a fee to use this feature but it’s a useful tool.

What if you can’t find a name?

Don’t panic if you can’t find the name of the individual you’re trying to address. This will happen a lot during your job search .

In such cases, it’s absolutely fine to begin with a friendly “Hi.”

But don’t use expressions like “Dear Sir or Madam” – this sounds extremely outdated and aloof.

If you use the word “Hi”, this ensures your cover letter is more amicable and modern , even when you’re unsure of the person’s name.

This is a courteous and simple way to start if you have difficulty locating the specific hiring manager’s name.

How to write a cover letter email subject line

A recruiter’s inbox gets flooded with applications, so when you write your cover letter email , your initial goal is to entice them to read your email.

You must catch their attention with a compelling subject line and give a captivating reason for them to click on your message.

Avoid using generic subject lines, such as:

• “Check This Out” – Subject lines like this sound spammy, and hiring managers may ignore it.
• “Important” – Recruiters won’t know why your email is important – they might deem it clickbait.
• “CV Attached” – This subject line doesn’t offer any context or engage the recruiter in any way at all.
• “Hire Me” – This comes across as too blunt and provides no context.
• “I Need a Job” – This sounds too direct and may sound a little too desperate.
• “Looking for Work” – While you’re being upfront, this isn’t an engaging subject line.

Instead of including any of these generic subject lines, you must promote your selling points right off the bat.

For instance, use subject lines that highlight your skills and expertise in a concise, screen-friendly title.

Determine your main strengths as an applicant and invent a way to integrate them into your subject line.

You could say something like:

• “Veteran Graphic Designer with a Portfolio of Projects”
• “Registered Nurse with Intensive Care Unit Expertise”
• “Committed Secondary School Teacher with 10 Years’ Classroom Expertise”
• “Certified IT Professional with Experience in Network Security”

These subject lines are effective because they communicate key information and value to hiring managers clearly and concisely. Each tells the recruiter about your qualifications and expertise and is tailored to the specific job or field.

A recruiter is more likely to open an email from someone who can potentially meet their requirements.

A quick tip: Remember, subject lines have a limited amount of space – you’ll probably only be able to squeeze in between 30 and 35 characters.

How not to address a cover letter

When you’re addressing your cover letter , some things simply aren’t worth including. These old-fashioned or overly formal ways of starting a cover letter can make a negative first impression.

So, avoid the below phrases in your cover letter greeting:

• “Dear Sir or Madam” – This is far too old-fashioned and doesn’t show much effort. It’s also fairly impersonal.
• “What’s up, [Department Name]?” – This is excessively informal and will probably give hiring managers the wrong impression about you. It also doesn’t address the specific person.

Steer clear of these unimpressive ways to address your cover letter and plump for a more personal, engaging approach, like “Hi James” or “Hello Sarah”. Don’t forget, you need to get the perfect balance of friendliness and professionalism.

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How to Address a Cover Letter to Recruiter or Hiring Manager

5 min read · Updated on November 24, 2021

Knowing how to effectively address a cover letter makes you a very visible and appealing candidate.

Did you know that the cardinal rule of cover letters is personalization? It impresses a hiring manager or recruiter because it tells them you took time to research the specific information for the letter rather than sending a generic version.

What many people forget, however, is that the greeting or salutation in a cover letter must also be personalized with the hiring professional's first and last name whenever possible.

There are several effective ways to find the hiring manager's name for your greeting — and some acceptable back-up strategies when you can't. Either way, knowing how to address a cover letter effectively can prevent you from ending your hiring chances before they even begin. 

When you know the hiring manager's name

More often than not, you'll be given the name of the hiring professional or the manager that you'll work for. Whoever it is, use their full name (first and last name) in the greeting. 

If you cannot definitively tell the gender of the hiring person, do not use a gender-based title such as “Mr.” or “Ms.” in the greeting. Instead just use the person's full name.

For example, Alex Johnson could be male or female. To avoid a gender mistake, use Dear Alex Johnson, Hello Alex Johnson, or simply Alex Johnson .

However, professional titles such as “Professor” or “Dr.” are definitely acceptable as a cover letter salutation and should be used as a sign of respect. Be on the lookout for these and other titles to include.

How to find a hiring manager's name for your cover letter

If you're not given the name of the hiring manager, here are some effective ways to discover their name by using:

The job description: Check this document for the hiring manager's name. While it's not generally listed, you never know. If it's not obvious, there's also a trick to quickly discover an email in the job description that might contain the name; while in the document, press Ctrl +F or run Command + F and search for the @ symbol.

An email address: If you discover an email address, it may not have a full name but rather a first initial and last name or just a first name like [email protected] or [email protected] . A Google search combining the person's name as shown in the email and the company name might find you the person's full name.

 A LinkedIn post: A name connected to the LinkedIn job posting is probably that of the hiring professional who posted it, so use that name in your greeting.

The supervisor's title: It's more likely that a job description will list who the new hire will report to — such as the director of accounting — without listing a name. In this case, there are several search options:

Search the company's website for listings of staff members by title.

Run an advanced LinkedIn or Google search for all directors of accounting at that specific company.

Check with your network for someone who might know the person's name or search the appropriate professional networking sites.

Contact the company by phone or email. Tell them you're applying for [job title] and want to address your cover letter to the right person.

In the end, this research can be the difference between making a great first impression and getting noticed for the position — or getting totally ignored by the hiring manager. 

Acceptable options in lieu of a name

If you try the steps above and come up empty, there are still some alternative greeting options that will put you in a professional light.

The idea is to show that you've read the job description and tailored your greeting based on the company department where the job is located, the hiring manager's title, or the team with which you'll potentially work.

Some good examples include:

Dear Head of Design

Hello IT Department

Dear Accounting Manager

To Company ABC Recruiter/Hiring Professional

Hello Marketing Hiring Team

Dear Customer Support Hiring Group

Dear Human Resources

If you still can't find any specific name or department information, go with “Dear Hiring Manager.” It sounds professional and it's not gender-specific. In fact, a recent survey of over 2000 companies by Saddleback College showed that 40 percent preferred “Dear Hiring Manager” as the best greeting when a manager's name can't be found. 

“Dear Sir or Madam” is another option that works because it's gender-neutral and respectful. However, it sounds a bit old-fashioned and may signal a hiring professional that you're an older worker or just not aware of other greeting options. It's perfectly acceptable, but the better choice is “Dear Hiring Manager.” 

In the end, an actual name or any of the alternative examples will let you stand out from the crowd, so do your best to find and use those whenever you can.

Never leave the greeting blank

Whatever information you may or may not find, it's important to never leave your greeting line blank.

A blank greeting line can make you come across as lazy or rude, or imply that you simply don't understand how to write a cover letter — all of which will immediately put you out of contention for the job. There's no reason to leave the greeting blank when there are so many options that can be used effectively.

When you spend the time and effort to personalize your cover letter, you don't want to come across as “just another candidate” by using a generic greeting or no greeting at all.

A personalized greeting will impress any hiring professional, increasing the chance they'll read your entire cover letter — and ask you for an interview.

Not sure if your cover letter is cutting it? Our writers don't just help you with your resume . 

Recommended Reading:

Do Hiring Managers Actually Read Cover Letters?

5 Things to Say in Your Cover Letter If You Want to Get the Job

How To Write a Cover Letter (With Example)

Related Articles:

How to Create a Resume With No Education

From Bland to Beautiful: How We Made This Professional's Resume Shine

See how your resume stacks up.

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How To Address a Cover Letter (With Examples)

As a job seeker, the power of a well-crafted cover letter cannot be underestimated - it's your chance to make a compelling case for why you're the perfect fit for your dream job! Even if a cover letter is not explicitly requested in a job posting, it's generally a good idea to include one with every job application you submit.

Addressing your cover letter correctly is a crucial aspect of crafting the perfect cover letter. Whether you're applying for an internship, a position at a large company, or any other job opportunity, knowing how to professionally address your cover letter can leave a lasting impression.

In this article, we will delve into best practices and provide tips on how to effectively address your cover letter, including avoiding common mistakes and using appropriate salutations. Read on to learn the dos and don'ts of cover letter addressing to enhance your job application and increase your chances of landing that dream job!

3 key takeaways you'll get from this article

• Cover letters should be address to a specific person by name, if possible.
• Be aware of mistakes to avoid when addressing a cover letter.
• Use Teal to quickly and easily generate multiple versions of your cover letter tailored to each job you're applying to.

What is a cover letter?

A cover letter is a formal letter that accompanies your resume or job application. It's like an introduction to yourself and a summary of your qualifications, skills, and interest in a specific job or company. It's typically submitted along with your resume when you're applying for a job or internship.

Think of it as your opportunity to make a compelling case for why you're the perfect fit for the position. You can highlight your relevant experiences, express your enthusiasm for the job or internship and the company, and show why you're the best candidate.

If you're looking for any job-specific guidance with your letter, we recommend exploring our selection of 1,200+ cover letter examples to see relevant samples for your career.

A well-written cover letter should be tailored to the specific job and company you're applying to. It should be concise, professional, and error-free to help you stand out from other candidates.

Do I need to add company contact information in a cover letter?

In general, you do not need to include the company's contact information in your cover letter address, as it is typically listed in the job posting or application materials. It's important to follow the specific instructions and requirements provided by the employer or job listing. If the employer specifically requests that you include their contact information in your cover letter, then it's a good idea to comply with that request. Otherwise, it's generally not necessary to include the company's contact information in your cover letter.

Who should a cover letter be addressed to?

Ideally, a cover letter should be addressed to a specific person, such as the hiring manager or recruiter responsible for the position you are applying for. Addressing your cover letter to a specific individual shows that you have taken the time and effort to research and personalize your application, which can make a positive impression and demonstrate your attention to detail.

Once you have a full name, be sure to use their surname when you address a cover letter to them. Using only their first name comes across as too familiar. While you don't want to be too formal, you also want to avoid being too casual when you address a cover letter.

If the job description or application instructions do not mention a specific name, you can try to find out the name of the hiring manager or recruiter by researching the company website, LinkedIn, other professional networking platforms, or doing a Google search.

How to address a cover letter without a name

After conducting some company research, if you are unable to find a specific name to address your cover letter to, there are alternatives to ensure you address it in a professional manner.

A generic but still professional way to address your cover letter is, "Dear Hiring Manager,". It shows that you are addressing your letter to the person responsible for hiring, even if you don't know their name.

Another way to address your cover letter if you can't find a specific name is to address the specific department or team responsible for the position you're applying for. Here are a few examples:

• Dear Human Resources Director,
• Dear Sales Team Hiring Manager,
• To the Computer Science Recruitment Team,
• Dear Customer Service Department,

If you are unable to obtain the department or team names after your research, you can address your cover letter to the company:

• Dear [Company Name] Hiring Team,
• Dear [Company Name] Recruiting Staff,

Remember, it's always best to try and find a specific name to address your cover letter to, but if you are unable to do so, using a professional and appropriate alternative can still make a positive impression.

How to address a cover letter to a large company

When addressing a cover letter to a large company, it's important to follow professional etiquette and make your letter as personalized as possible, even if you do not have a specific name.

If you are unable to obtain the hiring manager's name and the department or team names after your research, you can address your cover letter to the company directly:

How to address an email cover letter

When it comes to addressing an email cover letter , it's important to strike a friendly yet professional tone and adhere to best practices.

The subject line of an email cover letter should be concise and informative. It should include key information, such as the specific job title you are applying for and your name. This helps the recipient quickly identify the purpose of the email.

A well-crafted, clear subject line can help your email cover letter stand out in a busy inbox and increase the chances of it being opened and read by the recipient. For example:

• Subject line: Tina Miller - Frontend Engineer Job Application
• Subject line: Job Application for Marketing Manager Position - Tina Miller
• Subject line: Tina Miller - Customer Success Job Application

Mistakes to avoid when addressing a cover letter

Addressing a cover letter is an important aspect of creating a professional and effective cover letter. Here are some best practices for addressing a cover letter:

Use the correct title

If the hiring manager has a professional or academic title like Dr., Professor, Reverend, or Captain, use that in place of a first name. You can shorten the title for brevity:

• Dear Dr. Miller,
• Dear Professor Miller,
• Dear Sgt. Miller,

Be mindful of gender

It's important to be mindful of using gender-specific titles like "Dear Mr.", "Dear Mrs.", or "Dear Ms." in your cover letter. These titles assume the recipient's gender based on their marital status, which may not be accurate or inclusive. To ensure a friendly and professional tone, it's best to avoid using these titles unless you are certain of the recipient's preferred title.

If you are addressing a cover letter to a person with a gender-neutral name, or if you are unsure of the recipient's gender, it's best to use a gender-neutral title such as "[Dear Recipient's Title] or [Dear Recipient's Name]".

In general, avoid assumptions or guesses about the recipient's gender, as it may be incorrect and come across as unprofessional or insensitive.

Use formal salutations

Using "Hello" or "Hi" to address a cover letter may come across as overly informal, and can give the impression that you are not familiar with professional etiquette. Such a casual cover letter salutation may even be perceived as disrespectful and can suggest that you are not taking the job application process seriously.

Avoid impersonal greetings

When it comes to addressing your cover letter, it's recommended to steer clear of generic salutations like "To Whom It May Concern" or "Dear Sir/Madam." These can come across as impersonal and outdated, and may not leave the best impression. Opting for a more personalized and tailored greeting shows that you've taken the time to research and are genuinely interested in the recipient, which can make a positive impact.

Other cover letter format best practices

Having a properly formatted, easy-to-read cover letter is crucial in making a positive first impression on potential employers. You can even use ChatGPT to write your cover letter . Here are a few best practices to follow:

Use a header

Including a cover letter header is vital as it provides hiring managers and recruiters with essential information upfront, including your name and contact details. It's crucial to list a professional email address to maintain a polished and credible impression. By incorporating a well-designed header, you can ensure that your cover letter looks organized and conveys your professionalism from the very beginning.

Personally address the hiring manager

Personally addressing the hiring manager in your cover letter can make a significant impact. Using the recipient's name shows that you've taken the time to research and personalize your application, which demonstrates genuine interest and attention to detail. It also helps establish a connection and creates a sense of rapport, making your cover letter more engaging and memorable.

Make sure it's an appropriate length

An appropriate length for a cover letter is typically one page or less, even if you're writing a cover letter with no experience . It's important to keep your cover letter concise and focused, highlighting your relevant qualifications and experiences. Avoid lengthy paragraphs and unnecessary details that may dilute the impact of your message.

A well-structured cover letter that gets straight to the point and effectively communicates your skills and enthusiasm for the position is more likely to capture the attention of the hiring manager and make a positive impression.

Proofread and double-check for accuracy

Ensure you're using a standard business letter format with appropriate spacing, margins, fonts , grammar, and spelling.

How to quickly write a cover letter

You can quickly and easily create a personalized cover letter in just a few clicks with Teal's AI Resume Builder and AI functionality.

• Step 1: Sign up for Teal
• Step 2: Download Teal’s Chrome extension and start bookmarking jobs
• Step 3: Build out an exhaustive career history
• Step 4: Attach your desired job description and use Teal's AI Resume Builder with AI functionality to generate multiple versions of your cover letter tailored to each specific job

Related Articles

• The ultimate guide on how to write a cover letter
• A helpful cover letter checklist
• Cover letter for an internship tips
• A collection of short cover letter examples

Frequently Asked Questions

What is the best way to address a cover letter when the hiring manager's name is unknown, is it appropriate to use a creative or casual salutation in a cover letter for a less formal company, can i use the teal cover letter generator to customize the salutation based on the job i'm applying for.

Becca Dershowitz

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How to Address a Cover Letter

Don't know how to address your cover letter in the most respectful and appropriate way? See the best tips on what business etiquette dictates and how to get points as a good candidate.

Making a great first impression is imperative to becoming the #1 candidate for the job. The first impression, as we found out in our previous articles, comes from the cover letter. An appropriate salutation secures the right tone for the rest of your cover letter and wins the recipient’s favor. By directing your cover letter to a specific person you simulate a dialog, a conversation, where you’ve been yielded the floor. Stop cranking out templatized impersonal covering letters — they end up in the discard pile!

In this article, we’ve drawn up an explicit guide on “how to” and “who to” for addressing a cover letter when applying for a job opening.

Addressing a Cover Letter: Why is it Important?

Imagine you’re a hiring manager. It’s an average day at work — your company is looking for a Sales Manager . You brew your daily cup of strong coffee and check your inbox. The inbox displays 200+ incoming emails from applicants for the job opening.

You open one email and it reads

The first idea in your head will probably be something like:

“Another cliched cover letter. I bet this applicant’s been sending this cover letter to dozens of companies. I’ll leave it for the end.

You open the next one and it starts

Easy, easy! My name is Rachel, I’ll have you know!

You’re not in the best mood already, right? Would you give a chance to an applicant who calls you “Sir”? Bet you won’t.

To make things worse, these examples are real-life cases. You can ask hiring managers and recruiters from different companies and they all will say that they read letters like this time and time again. Moreover, they will definitely tell you even more ridiculous stories from their experience.

Let’s move to our article and consider the best options for addressing a cover letter for a job and the mistakes to avoid.

Options for Addressing a Cover Letter

Our experts strongly suggest that job seekers address their cover letters using the recruiting manager’s name. Now, this is not always possible for various reasons, so what’s the next best thing? We’ll show you how to address a cover letter for an online application the right way in any situation.

Use the Hiring Manager’s Name

Always make the effort to find who to address cover letter to. How do you find the info?

You can say something like:

“Hello, my name is Theodore. I’m applying for the content writer position at your company. Do you by any chance know the name of the hiring manager responsible for the position? It would be much appreciated.”

You might think that this is a waste of time, but going out of your way to find the recruiter’s name really shows that you put in the effort to apply and have a genuine interest in working there.

Use the Recipient’s Title In Your Address

Dear Dr. House, Dear Maj. Payne, Dear Prof. Hulk,

Although finding the name of the hiring manager is always preferred, it’s not always possible. What should you do in these occasions? HR professionals have answered this question for you. In a recent study done by Saddleback College, which surveyed 2,000 hiring managers, the majority of the polled specialists liked to see “Dear Hiring Manager” if the name is unknown. Starting your cover letter , write the role you’re applying for and “Hiring Manager” in the recipient info section.

Hiring Manager for the Engineer Position

From: John Doe

11301 West Olympic Boulevard Apt. 100

Los Angeles, CA 90064

(212) 245-7154

[email protected]

To: Hiring Manager for the Engineer Position

XYZ Worldwide Inc.

28 Second Avenue, NY

(212) 244-7701

Dear Hiring Manager,

I’m writing to you to express my interest in the Engineer position that

is open on your company website with the job ID #10120.

What should you do when you have the name of the hiring manager but aren’t sure of the person’s gender? The answer is simple — include both the first name and the last name in your greeting.

- Dear Taylor Johnson,

- Dear Cory Morgan,

Mistakes to Avoid When Addressing a Cover Letter

Oftentimes, candidates write cover letters half-heartedly and make silly mistakes. You would probably assume that the majority of applicants mishandling cover letters are students because of the lack of experience, but it’s not a matter of experience. It’s a matter of underestimation. Inexperienced internal students sometimes write their applications for an internship much better and more professional than overqualified workers with a vast experience handle their cover letters for a job at a big company. It all depends on how the candidate celebrates this document and realizes the impact of a well-thought-out cover letter.

What's the Proper Format for a Cover Letter Address?

Get Cover Letter expert writers suggest using a traditional business letter format when writing a cover letter for employment. Keep in mind, that while the business style cover letter rules and requirements are pretty strict, there is still room for a free hand and individual approach.

Start with a header that includes the sender’s name, address, and contact info. Add date above or below the sender’s section. Skip 1 line after the sender section.

The recipient’s info section includes the recruiting manager's name, official title and company name, full address, including city, state and zip code, and phone number. Skip 1 line after the recipient section.

Write an appropriate salutation: “Dear Mr. Doe,”, “Dear Cpt. Donovan,”, “Dear Hiring Manager,”. Don’t forget a comma after your greeting and leave 1-2 blank lines before you get down to writing the introduction.

Introduce yourself and get straight to the point of your job application.

From: [Your Full Name]

[Street, City, State, Zip]

[Phone Number]

To: [Recipient’s Full Name]

[Recipient’s Company Name]

[Recipient’s Phone]

[Recipient’s Email]

Dear [Recipient],

First/Introductory Paragraph

Body: Qualifications, Interests, Background, Sales Pitch

Closing paragraph

Farewell words e.g. Best Regards,

[Your Full Name]

Want to know what to write in the rest of your cover letter? See our “ Complete Guide To Writing an Impressive Cover Letter That Gets You Hired”

Now you know how to address a cover letter to a company in any situation you face during your job search. Follow the rules and recommendations from our professional guide and craft outstanding cover letters. If you have specific questions about how to address someone in a cover letter, feel free to contact us for some extra tips and advice. Still doubting yourself or unsure and can’t get past writer's block? We’re here for you. Our company has been providing professional CV and cover letter writing services for thousands of clients from the US and overseas. As of today, over 130,000 cover letters have been successfully built with the help of our online service; thousands of our clients have landed jobs. We are here to assist with your career ambitions and help you land your dream job. Don’t miss a chance to become one of those delighted people!

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How To Address A Cover Letter (Step-By-Step Instructions)

Mike Simpson 0 Comments

By Mike Simpson

Everything is set. 

You have the skills, you’ve found the job and you are ready to apply. The only thing standing in your way is an ominously blank word document. The text cursor blinks relentlessly, mocking you.

You, however, are not one to be taken down by the annoying persistence of blinking mechanical devices. You take a deep break, stretch, and complete a brief, but effective, chair-based war dance.

You begin to write.

The first words you write will be the very first words a potential employer will read.

They are your introduction, a blast of information that will set the tone for your entire cover letter. They are important. Luckily, they are easily conquered.

What Is A Cover Letter?

Ok, so you know what a cover letter is.

(If you don’t, you might need a more in-depth look at what a cover letter is, so check out our article “How To Write a Cover Letter” )

But what else is a cover letter?

A cover letter is your friend.

This is your chance to get a potential employer’s attention, beyond the facts and details of your resume. It is an opportunity to show hiring managers that you did more than send fifty identical resumes out without carefully researching the organizations you are soliciting.

The best letters match the tone and culture of an organization. This starts with your very first few words – how you address the reader.

So having said all of that, you need to learn how to address a cover letter properly!

Addressing a Cover Letter: Why is it Important?

It is tempting to discount the importance of how you address your cover letters. Do so at your own peril!

The wrong choice can land your application squarely in the recycle bin. 

Most employers receive more than 25 resumes for each position posted, while some receive hundreds. They are looking for that perfect fit, but they are also overwhelmed by choices.

Even seemingly small mistakes may see your submission culled from the flock.

They can, after all, only fully examine so many options over the course of a busy afternoon. Unless you’re applying to a large company with an independent human resources department, your reviewer has better things to do.

You need to get their attention, positively, from the very beginning.

Who To Address a Cover Letter To

Imagine you receive two cover letters.

• Both applicants are qualified.
• Both letters are well-written.

In fact, the only difference seems to be in their greeting. One person took the time to figure out where this letter was going and has addressed you by name. The other included a general greeting.

Who are you more likely to interview? Most hiring managers will, unsurprisingly, choose the candidate who included a personal greeting.

Y ou want to be that candidate!

How To Address a Cover Letter Without a Contact Person

When you cannot address your cover letter to a specific person, the next best thing is a professional, generic greeting. Which one? A 2011 study conducted by Saddleback University provides some insight:

• “ Dear Hiring Manager” Preferred by 40.5% of employers surveyed  
• “ To whom it may concern” Preferred by 27.4% of employers surveyed
• “ Dear Sir/Madam” Preferred by 17.9 % of employers surveyed

Data Source: Saddleback University

Mistakes To Avoid When Addressing a Cover Letter

• Grammar and punctuation are the biggest mistakes made when drafting a cover letter .
• Be sure to use a colon in your greeting.
• Also, avoid being too familiar! Though this may be appropriate, depending upon a company’s culture, it is more likely to come off as inappropriate. “Hi Bill” is seldom a good cover letter greeting.

Step By Step Instructions For Addressing a Cover Letter

STEP 1) Carefully read the job advertisement for mention of to whom you should address your cover letter . If the name of the hiring manager is listed, not using his or her name would show a lack of attention to detail and immediately earn you negative points.

STEP 2) If the name of the hiring committee is listed, but their gender is absent, visit the company’s website in search of a photograph or pronoun that will reveal the hiring manager’s gender . If in doubt, is is best to avoid gender pronouns altogether by using the person’s full name to address your cover letter.

STEP 3) Be sure to use the correct title. If you are applying to health care, academia or military fields this is especially important. Addressing a doctor or a colonel as “Mr.” is going to cost you .

STEP 4) If there is no name listed on the job advertisement, take to the internet for an answer. Visit the company website to see if you can decipher the most likely hiring manager for the position . If a personal email address was given, you should be able to match this email to its owner. If a general email was given, you may still be able to figure out who will read your letter.

STEP 5) When all else fails, consider a phone call to the main office. Skip this if the job advertisement specifically lists no calls. Otherwise, this is an extra step that is likely to get you noticed.

STEP 6) If you cannot address your cover letter to an actual person at the agency to which you are applying, then you will need to use a generic greeting.

STEP 7) Though there is some disagreement over cover letter greeting punctuation, the safest and most professional option is to use a colon. “Dear Hiring Manager:” is a good choice .

Putting it All Together

Armed with this new knowledge, you realize why the blinking text cursor has been mocking you: you weren’t quite ready to write those first few words.

Creating a compelling cover letter is about more than stream-of-consciousness prose flowing effortlessly from your fingers, through the keyboard, and into a word document. It requires knowledge, research and effort.

Now that you have the first requirement covered, there is probably an employer website you should be visiting. Good luck!

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to Address a Cover Letter When Applying for a Job

While addressing your cover letter may seem like a small part of your job application, your salutation may be the first thing an employer reads on your application. An appropriate opening can leave a good first impression and set the tone for a successful application that engages the interest of an employer. This article explains how to address a cover letter depending on the information available to you about the job you are applying for.

Who should you address a cover letter to?

While you may not be certain who will read your cover letter when applying for jobs, there are a few best practices for addressing a cover letter. Unless a job description includes information on a different person to send application materials to, you should address your cover letter to the hiring manager for the position. ‘Dear Hiring Manager’ is an appropriate greeting for situations when you don’t know the hiring manager’s name, but seeking out details about the team you would be working with shows that you have a strong interest in the company and pay attention to details.

Methods for finding the hiring manager’s name

The following methods can help you find the hiring manager’s name when applying for a new job:

Check the application materials

Sometimes a job posting or other application materials have the name and title of the person reviewing your application listed. Many companies include information about who to contact in order to streamline the job search process, so read the job listing carefully for any instruction on who to address your letter to. Look at email addresses or social media profiles linked to the posting and see if the hiring manager’s name is listed. If you previously communicated with someone at the company about your application, consider reaching out and asking who you should address your cover letter to.  

Look at the company website 

Some companies keep a list of key employees or even a full directory of their employees available on their website. They may have a separate careers page with information on a hiring manager, or you may be able to find the name of a human resources representative for your position. Look for who the managers are for the department are applying to work with and determine who would work most closely with your position. You can also search for the company online and find outside information on their hiring structure.

Call the business

You can call the front office of a company and ask for the name of the contact person for the position you are applying for.  Be sure to call during business hours and be as specific as possible so that you get the name of the correct person. If you are still not able to confirm the name of a contact, the company will likely expect applicants to use the name of their hiring manager’s position or even leave off the greeting entirely.

How to address a cover letter

Use these steps as a guide toward addressing your cover letter:

1. First, verify your information

Once you have the name or title of the person receiving your cover letter, make sure that all of your information is accurate. Do a quick search to see if they have any honorifics such as Dr. or Prof. that you can include in your greeting Avoid using gendered language such as ‘Mr.’ or ‘Ms.’ unless you have confirmed that they prefer to be addressed by that term.

2. Second, choose a salutation

Including a salutation is optional and based on personal preference. One option for beginning your cover letter is to simply list the name of the hiring manager followed by a comma. ‘Dear’ followed by their name and a comma is also a professional way to open your greeting. You should avoid less casual greetings such as ‘hey’ and ‘hello.’

3. Third, use a consistent format

When addressing your cover letter, use the same font and style as the rest of your application materials. Your greeting should be above the body of your letter and below a header that includes your name and contact information. Use consistent spacing before and after the greeting to make the letter easier to read for the hiring manager while devoting most of the page to the content of your letter.

4. Lastly, proofread

Every time you send out a cover letter, proofread every part of it including the address. Proofreading can help you avoid accidentally sending one company a cover letter with another company’s hiring manager listed in the greeting. Confirm the spelling of any names or titles and have another person check your work for typos. You should also make sure that you are using proper capitalization for their name and title.

Template for how to address a cover letter

Here is a brief template you can use when crafting a new cover letter or adding to an existing one:

[First name] [Last name] [Address] [City, State ZIP code] [Email] [Phone number]

Dear [Honorific]. [First name] [Last name],

Examples of how to address a cover letter

These are all examples of an acceptable greeting for a cover letter:

• Dear Hiring Manager,
• Dr. Alison Choudary,
• Dear Human Resources Manager,
• Dear Revolve Marketing Team,
• Dear Prof. Rivera,
• Dear Sierra, 
• Ms. Cleo Thet,

Regardless of whether you can find the name of the hiring manager or not, you can still include a professional greeting when addressing your cover letter. While the way you address your cover letter will not likely convince someone to hire you, a greeting with dated or unprofessional language can easily discourage a hiring manager from taking your application seriously. You can use only a first name or add a salutation and honorific depending on your preference. 

Tips for addressing a cover letter

Use these tips to make sure your greeting is relevant and appropriate to the position:

• Avoid phrases like ‘to whom it may concern’ or any other excessively formal language when possible.
• Consider addressing the team you will be working with as a group if you do not have the name of your contact for the job.
• If you have already communicated with the hiring manager, look at their email signature to see how they prefer to be addressed. For example, if the hiring manager signs their emails as ‘Mr. Dunlap,’ that is an indication that you should call him that as opposed to his full name.
• When writing your cover letter or adapting it for a new position, make sure that every section including the greeting is professional and purposeful.

How to Address a Cover Letter in 2024

Yes, how you address your cover letter matters.

After all, this is the first thing the recruiter reads when going through your cover letter, and yes, there is a right and wrong way to do it.

In this article, we’re going to teach you how to address your cover letter in such a way that you leave a positive impression on any recruiter!

• How to address a cover letter to a recruiter? (Casual or formal)
• What title to use when addressing the hiring manager
• How to address a cover letter without a contact person/to a company
• How to address a cover letter without an address
• How to address a cover letter in an email

How to Address a Cover Letter To a Recruiter (Casual or Formal)?

As we already mentioned, the way you address your cover letter is important because it is the very first thing recruiters see upon opening your cover letter. 

A well-formulated cover letter address means that you care enough to research the company (i.e. to find the hiring manager’s name and title) and that you show attention to detail. 

As such, you should always put some research into who you’re addressing your cover letter to and do so in a formal way.  

And yes, the formal part is important too. The recruiter isn’t your best friend - you want to maintain a sense of professionalism.

If this is how you address the recruiter in your cover letter:

• What’s up Hiring Manager
• Hi there Hiring Team

Then you say goodbye to the job.

Now, you’re probably wondering, how can I find out whom to address my cover letter to?

That’s what we’re about to teach you:

Who Am I Addressing My Cover Letter To?

Here are some tricks to find the full name of the hiring manager: 

• Check the job listing. The job listing may have information about the recruiter or the department doing the hiring. Make sure to read through the entire job listing, as it might not be at an entirely obvious place.
• Check the company website. Some websites feature the names of the hiring managers or heads of departments that may go through your cover letter. Alternatively, LinkedIn is another place where you can look for this information.
• Check the company’s LinkedIn. You can look up who works in the company you’re applying for on their LinkedIn page.
• Ask around. Do you have friends that work for the company? They could provide you with valuable inside info.

To avoid making a bad impression, head over to our guide on cover letter mistakes to learn about what NOT to do when writing your cover letter.  

Addressing a Cover Letter With a Name

By now, you have probably found the hiring manager’s full name and gender. With this information available, it’s best to address the hiring manager formally, as follows: 

• Dear Mr. Brown,
• Dear Miss Fitzpatrick,
• Dear Mrs. Lockhart,
• Dear Ms. Walters,

If, for some reason, you are unsure about the person’s title, gender, marital status, or preferred pronouns, just address them using their entire name to avoid any mistakes. For example:

• Dear Alex Brown, 
• Dear Blair Fitzpatrick,
• Dear Jesse Lockhart,
• Dear Madison Walters,

Addressing someone with a title 

Now, if you found out that the hiring manager has a professional or academic title, then it’s more appropriate to address them using that title. If, for example, the hiring manager has a Ph.D., then it’s more respectful to address them as “Dr. Last Name,” instead of “Mr. Last Name.”  

Here are some professional titles and how they’re abbreviated: 

• A professor is Prof. 
• A reverend is Rev. 
• A sergeant is Sgt. 
• Honorable is Hon. 

If, however, you are uncertain about how a title is abbreviated, then avoid it altogether. 

Here are a few examples to give you an idea: 

• Dear Prof. Welsch,
• Dear Director Smith,
• Dear Rev. Owen,

Dear Dr. Leonard,

When addressing women and you don’t know their marital status, always go with Ms., because it doesn’t comment on marital status. Some women prefer not to be addressed with Miss or Mrs. even when they’re married, so sticking with Ms. is the best choice. 

Want to learn more cover letter tips ? Our guide has all you need to ace your cover letter!  

How to Address a Cover Letter Without a Contact Person

It might happen that, no matter how hard you search, you can’t find the name of the hiring manager or department head that will read your cover letter.

In that case, you can address your cover letter to the department, faculty, or the company.

• Dear Software Development Hiring Team,
• Dear Customer Service Department Hiring Team,
• Dear Head of the Literature Faculty,
• Dear Director of Marketing,
• Dear Human Resources Recruitment Team,

Alternatively, if you don’t have enough information either about the department or the team, you can opt for addressing the cover letter directly to the company’s hiring staff, as follows: 

Dear [Company Name] Hiring Team 

Dear [Company Name] Recruiting Staff

If all else fails (meaning, you don’t know the name of the department head or even the exact department, in addition to the recruiter) then you can use one of the good, old-fashioned:

Dear Hiring Manager,

...but NOT the impersonal and way outdated “To whom it may concern” and “Dear Sir/Madam.” 

Starting a cover letter can be challenging. Our guide can show you how to start a cover letter that will get you results from the get-go. 

How to Format the Company’s Address

Before you reach the salutation, you have to make sure that the header with the recipient’s contact information is formatted correctly. 

It might not be the deciding point of whether you’ll secure an interview or not, but it will cost you points if it’s off. 

So, the first thing you want to do is add your name and surname on the upper left side of the cover letter. Underneath, you should write your professional title (if applicable), your email , and your phone number . 

Now, after you’ve also added the date, you should leave one more space and add the recipient’s contact information and, most importantly, the company’s address. 

It should look something like this on your cover letter: 

When You Can’t Find the Company’s Address 

Some companies might have several addresses listed (as per their branches, for example), or even none at all. 

Since an application that doesn’t have an address line could end up lost or misplaced, make sure you do one of the following before skipping the company’s address completely:

• Check all your resources, (pretty much like when you were looking for the hiring manager’s name) to find the company’s address. 
• Use the company’s headquarter address. This is sometimes easier to find, especially if the company has several branches. 
• Use the P.O. Box number for the company. This is not as specific as an actual address line, but if all else fails, it’s still something. 

Frequently, you’ll be asked to submit your job application (including your cover letter) electronically, or by email. In those cases, you can skip the address line altogether. 

Here’s how you’d go about addressing a cover letter in an email.

How to Address an Email Cover Letter

If you’re sending your job application through email, chances are you’ll need to format your cover letter in the body of the email, or as an attachment along with your resume.

First and foremost when you’re addressing a cover letter in an email is the subject line, which should be between 6-10 words long. 

Considering that hiring managers receive countless emails daily, you want to make sure that yours is a job application immediately. And the way to do that is straight through the subject line, which should indicate exactly the position you’re applying for and your name so that it’s easier to find through the recruiter’s swarmed mailbox. 

Here’ what we mean by that:

• Subject Line:   John Doe - Software Development Job Application 
• Subject Line: John Doe - Job Application for Marketing Manager Position   
• Subject Line: John Doe - Stock Manager Job Application 

Afterward, if you’re including your cover letter in the body of the email (as opposed to attaching it as a document), begin by using a salutation, add space, and start your letter. 

If someone referred you for the position, make sure to mention that in the subject line of your email as well as in your opening paragraph.  

So, let’s see how all the above plays out in practice: 

Subject Line: John Doe - Carl Jacob’s Referral for Software Developer

I was very glad that Mr. Jacobs, a long-time partner at your firm who also happens to be my mentor from college, referred me for the Software Developer position. 

Do you want your style, personality, and overall personal brand to shine through your application? With Novorésumé, you can match your cover letter with your resume to make a lasting impression! 

Key Takeaways 

And that’s all there is when it comes to addressing a cover letter! You should feel much more confident in doing so by now. 

Either way, let’s go over the main points we covered throughout the article: 

• Your cover letter address should be formal and well-researched. Don’t address the hiring manager with “hey,” “what’s up,” “hi there,” or even the old-fashioned “Dear Sir/Madam” and “To Whom It May Concern.”
• Always try to find the hiring manager’s full name and professional title through the company’s website, LinkedIn, by calling, or by asking someone who works there.
• If you know the hiring manager’s name, go with “Dear Mr./Miss Last Name,” but if you’re unsure about their gender, marital status, or preferred pronoun, just address them using their full name.
• If the recruiter has a professional or academic title, it’s more appropriate to address them using their title.
• If you can’t find the contact person’s name, then address the department, faculty, or company (i.e. Dear Microsoft Hiring Team , or Dear Software Development Recruitment Team ).

Related Readings: 

• Do I Need a Cover Letter in 2024
• Entry-Level Cover Letter
• Cover Letter for Internship
• How to Write a Cover Letter in 2024

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How to Address a Cover Letter With Examples

Options for Addressing a Cover Letter

• Letter Without a Contact Person
• Non-Gender-Specific Names

What Title to Use

• Address an Email Cover Letter
• Review a Sample Cover Letter

Before You Send Your Letter

One of the trickiest parts of writing a cover letter comes at the very beginning. Much of the time, you won’t know exactly who will read your letter. How do you address your cover letter when you don’t have the contact person’s name and/or gender ?

First of all, try to find out the name of the contact person. Some employers will think poorly of an applicant who does not take the time to learn the hiring manager’s name. Also, take care not to assume that you know the gender of the recipient based on the name. Many names are gender-neutral, and some hiring managers may identify as a gender other than male or female.

It’s also possible that you’ll do your research and still be unable to figure out to whom you are addressing your letter. In that case, it's better to be safe and use a generic greeting . It's also acceptable to start a letter without a greeting and start with the first paragraph of your letter .

You have a lot of options when addressing your letter. Learn more about the possibilities before you make your choice.

How to Address a Cover Letter Without a Contact Person

There are a variety of general cover letter salutations you can use to address your letter. These general cover letter salutations do not require you to know the name of the hiring manager.

In a survey of more than 2,000 companies, Saddleback College found that employers preferred the following greetings:  

• Dear Sir/Madam (27%)
• To Whom It May Concern  (17%)
• Dear Human Resources Director (6%)
• Leave it blank (8%)

Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

How to Address a Cover Letter for a Non-Gender-Specific Name

If you do have a name but aren't sure of the person's gender, one option is to include both the first name and the last name in your salutation, without a title that reveals gender:

• Dear Sydney Doe
• Dear Taylor Smith
• Dear Jamie Brown

With these types of gender-ambiguous names,  LinkedIn  can be a helpful resource. Since many people include a photo with their profile, a simple search of the person's name and company within LinkedIn could potentially turn up the contact's photograph.

Again, you can also check the company website or call the company’s administrative assistant to get more information as well.

Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation.

For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to “Dr. Lastname” rather than “Ms. Lastname” or “Mr. Lastname.” Other titles might be “Prof.,” “Rev.,” or “Sgt.,” among others.

When you address a letter to a female employer, use the title “Ms.” unless you know for certain that she prefers another title (such as “Miss” or “Mrs.”).

“Ms.” is a general title that does not denote marital status, so it works for any female employer.

How to Address an Email Cover Letter

Hiring managers get a lot of emails each day. Make it easy for them to scan your email and follow up by including a clear subject line and a signature with your contact information. It's important to address the email cover letter correctly, including the name of the person hiring for the position if you have a contact, to ensure that your letter gets noticed.

Subject Line of Email Message

Never leave the subject line blank. There is a good chance that if a hiring manager receives an email with no subject line, they’ll delete it without even bothering to open it, or it could end up in their spam mailbox. Instead, write a clear subject indicating your intentions.

List the job you are applying for in the  subject line of your email message , so the employer knows what job you are interested in. They may be hiring for multiple positions, and you will want them to identify the position you’re interested in easily.

How to Address the Contact Person

There are a variety of  cover letter salutations  you can use to address your email message. If you have a contact person at the company, address the letter to Ms. or Mr. Lastname. If you aren’t given a contact person, check to see if you can  determine the email recipient's name .

If you can’t find a contact person at the company, you can either leave off the salutation from your cover letter and  start with the first paragraph  of your letter or use a  general salutation .

How to Format the Salutation

Once you have chosen a salutation, follow it with a colon or comma, a space, and then start the first paragraph of your letter. For example:

Dear Hiring Manager:

First paragraph of the letter.

Body of Email Cover Letter

The body of your cover letter  lets the employer know what position you are applying for, and why the employer should select you for an interview. This is where you'll sell yourself as a candidate. Review the job posting and include examples of your attributes that closely match the ones they are looking for.

When you're sending an  email cover letter , it's important to follow the employer's instructions on how to submit your cover letter and resume.

Make sure that your email cover letters are as well-written as any other documents you send.

If you have attached your resume, mention this as part of your conclusion. Then finish your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Include a closing, then list your name and your  email signature .

Your email signature should include your name, full address, phone number, email address, and  LinkedIn Profile URL  (if you have one) so it is easy for hiring managers to get in touch.

Firstname Lastname  Street Address  (optional) City, State Zip Code  Email  Phone  LinkedIn

Sample Cover Letter

This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter (Text Version)

Mary Garcia 12 Rogers Avenue Townville, New Hampshire 03060 555-555-5555 mary.garcia@email.com

February 17, 2021

Franklin Lee

CBI Industries 39 Main Street Townville, New Hampshire 03060

Dear Mr. Lee:

I was excited to see your ad for the operations assistant position in your Townville offices.

I have five years of experience as an operations assistant/associate. In my most recent role at ABC Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. In previous roles, I’ve done bookkeeping, data entry, and sales support. Basically, anything your department needs to run smoothly, I can do – and most likely, I already have experience doing it.

My other skills include:

• Strong communication skills, in person, in writing, and on the phone
• Excellent attention to detail and organization skills
• Top-notch customer service
• Experience in the industry and passion for the product
• Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. Please contact me if you have questions or would like to schedule an interview. Thank you for your consideration.

Signature (hard copy letter)

Mary Garcia

Review Cover Letter Samples: It’s hard to write cover letters from scratch. To make life easier – and to make sure you don’t forget any of those pesky formatting rules —start by reviewing cover letter samples . Sending an email version instead? Look at a few examples of email cover letters to get started.

Customize Your Cover Letter: Why personalize your cover letter every time you apply for a job? Because even similar job titles have different requirements. The goal of a cover letter is to show the hiring manager that you’re the best candidate for this particular job. Customizing your cover letter will help you emphasize your skills and experience and how they fit with the job requirements .

Spell-Check Names: Before sending your cover letter, make absolutely sure that you have spelled the hiring manager’s name correctly. That is the kind of small error that can cost you a job interview.

Carefully Proofread Your Letter: Whether you're sending an email or uploading or attaching a printable cover letter, it's important to make sure that your cover letter and resume are written as well as any other business correspondence. If you can, have a friend proofread before you hit send, to pick up any typos or grammatical errors.

Saddleback College. " Your Resume is Your 1st Interview ," Page 14. Accessed Feb. 17, 2021.

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How to Address a Cover Letter: Tips + Examples for Every Type

Learn how to address a cover letter under different circumstances and how to find a contact to send the letter to when you don’t have a name.

When you're applying for a job or contacting an employer speculatively, the format of your cover letter will vary depending on whether you have a named contact and the reason for your letter. It's important that you address a cover letter properly as it's the first thing the reader will see, so you should strive to make a good first impression with it.

In this article, you'll learn what a cover letter is and why it's important along with tips on how to address different recipients for various types of cover letters.

What is a cover letter and why is it important?

A cover letter is a document sent in conjunction with your resume or application for a job opening. A great cover letter expresses your reason for applying and pulls together all the main evidence supporting why you're the best person for the job, as outlined in your resume, application, and any other supporting documents.

Each cover letter you write is highly tailored to the position you’re applying for and the hiring company. It should address essential criteria and elaborate on important points in your resume. Consider your cover letter to be your sales pitch. A great cover letter will be an invitation for a recruiter to read your resume or application.

Who do you address a cover letter to?

Your cover letter should be addressed to the person responsible for recruitment. If you don’t know the name of the person, there are ways to find out. Getting this can be the difference between your letter being read or lost in the pile, so follow the guidelines below to make sure you address your cover letter most effectively.

Addressing a cover letter with a name

If you have a name for your recipient, this is the best start. It means the letter will likely be delivered to the appropriate person, rather than get lost or sent to someone without the decision-making power you require.

A cover letter is a formal document, and so it should be addressed as such. The most professional way to do this is with “Dear.” For example:

Dear Mr. Miller,

Dear Ms. Jones,

Dear Dr. Lopez,

If you don’t know the person’s gender or preferred pronouns, you can use their first name. For example: “Dear James Miller.” Follow the salutation with a comma. 

What about "Mrs."?

Traditionally, "Mrs." was used to address married women who took their partner's surname after they tied the knot. Today, though, it's less common in professional settings and likely best to avoid, unless your recipient has explicitly used it to refer to themselves in their correspondence with you.

For female identifying recruiters, u se "Ms." instead of "Mrs." in most cases. This will help ensure that you don't inadvertently offend your recipient, who may be unmarried or who is married but didn't adopt their partner's last name.

Addressing a cover letter to a recipient with a professional title

If the recipient of your cover letter has a professional title, always include it. Someone with a PhD will be "Dr." rather than "Mr./Ms." This also makes things easier if you are unsure of which personal pronoun to use.

Addressing a cover letter without a named recipient

When you're uncertain what the name of your recipient is, it’s definitely worth taking the time to find it. This is covered in more detail in our "First steps in determining a recipient" section below.

But, if you absolutely can’t find a name, address your cover letter to the appropriate department within the company or organization. For example: “Dear [Department] Hiring Team.” If you know the job title of the person you need to send your letter to and it’s just their actual name that eludes you, address their position instead. For instance: “Dear Head of [Department]” or “Dear Director of [Department].”

Addressing a speculative cover letter

When writing a speculative cover letter—one that isn't in response to a job posting—the principles are much like the above. You may or may not know the name of the person you're trying to reach. If you do, so much the better. Include the name.

The difference with a speculative letter is that you may have been given the name of the appropriate recipient by a mutual connection. If this is the case, mention that connection in your introduction. For example:

Dear Mr. Morris, 

I was given your details by my former employer, Jenny Lee, of Brandenburg and Associates following news of the development of your new customer service department.

Addressing a cover letter sent by email

Addressing a cover letter to send via email is slightly different from a printed letter. A printed letter would include the address of the recipient and the date, which is not necessary in an email, as the letter will simply be the body of the email.

However, your email still needs to be as professional as a traditional cover letter. Use a formal way of addressing the letter, just as you would in a printed cover letter. 

The subject line is all-important with an email cover letter in order to be noticed amid the hundreds of emails a recruiter might receive. Include your name, the job title you’re applying for or reason for contact, and what is included in the documents you're sending. An example of an appropriate email subject line might be:

Helen Williams – Marketing Manager Position – resume and cover letter

If you have a recipient’s name but you're sending your email to an ‘info’ address, you can include ‘ FAO ’ (For the attention of) in your title:

FAO Mark Booth – Helen Williams – Marketing Manager Position

How to find the right recipient

If you don’t have a recipient for your cover letter, you'll need to do some research. It might even be the case that you have a name, but not an email address. Here are some tips for hunting down elusive contacts and their addresses.

1. Research websites

Check out the company website and social media sites. Use Google to piece together what you know and find details on lesser-known websites, such as About pages. For example, if you know the desired department to contact, you can search for, “Head of Marketing for [Department]” and see what it brings up.

If you have a name but no contact address, you can search your contact: “Mr Jones, Head of Marketing at [Company].” You may be lucky enough to find a social media page this way, if not a contact email address.

2. Call the company

The good old-fashioned telephone is an excellent way to find out a contact for your cover letter. Call the company, explain why you are calling, and ask them to whom you should send your cover letter and resume.

3. Check LinkedIn

LinkedIn is a great tool for finding people thanks to its built-in and highly effective search function. You can search by the person's name if you have one, and for more advanced searches, you can even add in the company and location. If you find the person you’re looking for, you will see a ‘Contact info’ link on their profile under their name, so you can attempt to message them and ask. 

If you don’t have a name, you can search the company and see who is listed as an employee. If the person you want isn’t listed, you may be able to contact someone in a related department, such as HR, and ask for assistance. You may even be able to get an introduction from a mutual connection.

Read more: Letter of Introduction Writing Guide + Samples

Formatting your cover letter

The format of your letter is as important as who you send it to. When you’ve put in the effort of tracking down the most appropriate recipient, you’re going to want the rest of the letter to stand out, too.

Address and date

Your letter should be professionally formatted with your name, address, phone number, and email address in the top left. On the next line down, add the date, followed by the name and address of the recipient. As with any document, you begin writing the cover letter with ‘Dear [Name]’ on the left of the page.

If you are sending your letter digitally, which is far more common these days, your letter should be in the body of the text and you need to include the date, your city/state, phone number and email address at the top, but not the recipient's name and address. 

Cover letter template

Using a cover letter template can be very helpful. Generally, cover letters follow the same format (aside from the address at the top) and should ideally be no longer than a page, whether they are printed or emailed. Feel free to download this cover letter template for your use.

Get started

When deciding how to address a cover letter and who to send it to, your efforts in finding the right person and formatting your cover letter professionally can help you get the interview you're looking for. For further help on crafting cover letters that get you noticed, you can check out the Writing Winning Resumes and Cover Letters course offered by the University of Maryland on Coursera. 

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Business Cover Letter

Cover letter maker.

In the bustling world of business, a well-crafted business cover letter can set you apart from the crowd. Whether you’re eyeing a managerial role, a position in finance, or entering the entrepreneurial arena, understanding the nuances of an effective business cover letter is crucial. Dive into our comprehensive collection of Business Cover Letter Examples, accompanied by a step-by-step writing guide and insider tips, to ensure you make a compelling first impression and secure that interview.

What is a Business Cover Letter?

A business cover letter is a formal document accompanying a resume when applying for a business-related job. It introduces the candidate, highlights their relevant skills and experiences, and expresses their interest in the specific position. This tailored letter provides context to the resume, offering insights into the candidate’s fit for the role and the organization. Beyond just qualifications, it showcases personality, enthusiasm, and understanding of the business or industry, helping recruiters gauge cultural fit and potential contributions.

What is the Best Example of a Business Cover Letter?

While the “best” example will vary depending on the specific position, industry, and individual’s experiences, here’s a  good cover letter example to illustrate the format and tone:

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Company Name] [Company Address] [City, State, Zip Code]

Dear [Hiring Manager’s Name],

I am writing to express my strong interest in the [specific position, e.g., “Business Analyst”] role at [Company Name], as advertised on [where you found the job posting, e.g., “LinkedIn”]. With a Bachelor’s degree in Business Administration from [Your University] and over five years of experience in data-driven decision-making roles, I am eager to bring my expertise and passion to the [Company Name] team.

At my previous position with [Former Company Name], I successfully led a cross-functional team in a project that boosted operational efficiency by 15%. My knack for analyzing business processes, combined with my adeptness at leveraging data analytics tools, ensures that I can contribute meaningfully to [Company Name]’s objectives.

What excites me most about the prospect of joining [Company Name] is your commitment to [specific attribute or achievement of the company, e.g., “innovative tech solutions for supply chain management”]. I am particularly impressed by [a recent company initiative or achievement], and I am eager to contribute to such transformative efforts.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can be a valuable asset to [Company Name]. Please find my resume attached for your review.

Warm regards,

[Your Name]

This is a generalized example. For optimal impact, each business cover letter should be tailored to the specific job description, company values, and the unique experiences of the candidate.

Size: 30 KB

Free Business Cover Letters – Copy & Paste

Business cover letter format.

The Business Cover Letter Format provides a structured layout, ensuring all essential details are captured, making the candidate’s intentions clear and professional. It’s a foundational template, ideal for various business-related applications.

Introduction: State your purpose for writing and your interest in the company.

Body Paragraph 1: Discuss your main qualifications, experiences, and how they align with the job’s requirements.

Body Paragraph 2: Explain why you’re a good fit for the company, mentioning any relevant achievements or projects.

Conclusion: Reiterate your enthusiasm, provide a call to action, and express hopes for further discussion.

Size: 27 KB

Cover Letter for Starting a Business Example

This letter outlines a visionary entrepreneur’s intent and passion when commencing a new business venture, emphasizing the business idea’s uniqueness and viability.

[Recipient’s Name] [Recipient’s Position, if applicable] [Recipient’s Company/Organization Name] [Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to introduce an innovative business idea that I am passionate about launching, [Business Idea Name]. This venture aims to [briefly describe the business idea, e.g., “provide sustainable packaging solutions for local retailers”].

Having conducted extensive market research, there’s a clear demand for [specific product/service]. Additionally, with my background in [relevant field/experience], I am confident in its potential success.

I would be honored if you could provide your insights or if there’s an opportunity for collaboration.

Thank you for your time.

Business to Business Cover Letter Example

A B2B cover letter establishes connections between businesses, discussing potential collaborations, partnerships, or services rendered. It emphasizes mutual benefits and shared goals.

[Your Name] [Your Business Name] [Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Their Business Name] [Address] [City, State, Zip Code]

I am reaching out from [Your Business Name] to discuss potential collaboration opportunities with [Their Business Name]. Given our aligned goals in [specific industry/sector], a partnership could provide significant mutual benefits.

Our company excels in [specific service/product], and together, we can [potential shared achievement].

I look forward to exploring this further.

Best regards,

Size: 26 KB

Business Cover Letter for Proposal Example

This cover letter introduces a business proposal, providing a snapshot of the proposed idea, project, or collaboration, aiming to intrigue and secure further discussions.

Enclosed is a proposal outlining our vision for a collaborative project between [Your Business Name] and [Their Business Name]. This initiative promises [specific benefits, e.g., “to boost sales by tapping into a new demographic”].

I am confident our combined expertise can make this a success. Let’s discuss this exciting venture further.

Email Cover Letter for Business Example

Tailored for digital communication, this format succinctly captures the essence of a traditional cover letter, suitable for business outreach via email.

Subject: Collaboration Opportunity – [Your Name/Business Name]

I’m [Your Name] from [Your Business Name], and I’m reaching out to discuss [specific purpose, e.g., “a potential partnership in the tech sector”]. Having followed [Their Business Name] and its achievements, I believe a collaboration could lead to remarkable synergies.

I would appreciate the opportunity to talk further.

Best, [Your Name] [Your Position] [Contact Number]

Size: 25 KB

Business Cover Letter for Job Application Example

This cover letter for job application targeting job openings, this cover letter highlights the candidate’s suitability for a business role, detailing relevant qualifications, experiences, and alignment with company values.

I am eager to apply for the [specific position] at [Company Name]. My background in [specific skills or sectors] makes me an excellent fit for this role.

At [Former Company], I spearheaded [specific achievement]. I am confident that I can bring similar results to [Company Name].

I look forward to the possibility of contributing to your esteemed team.

Professional Business Cover Letter Example

Embodying professionalism, this professional cover letter effectively communicates the candidate’s expertise, value, and alignment with a high-caliber business role or venture.

[Recipient’s Name] [Their Company/Organization Name] [Address] [City, State, Zip Code]

I am reaching out to express my profound interest in the [specific position or venture] with [Their Company Name]. With a proven track record in [specific industry/sector] and numerous accolades for my work at [Former Company/ies], I am ready to bring my expertise to new challenges.

Your company’s reputation for [specific attribute, e.g., “innovative financial solutions”] resonates with my professional values. I’m keen to explore how I can contribute to your ongoing success.

Sample Business Cover Letter Example

A basic template serving as a foundation, suitable for various business-related applications, ensuring clarity and professionalism.

I am writing to express my interest in [specific position or purpose]. With a background in [relevant field or study], I believe I am well-suited to bring value to [Company Name or the intended purpose].

Thank you for considering my application.

Cover Letter for Business Development Example

A tailored letter showcasing the candidate’s skills and achievements in driving business growth, market expansion, and partnership cultivation.

[Recipient’s Name] [Their Company Name] [Address] [City, State, Zip Code]

As an experienced Business Development professional, I am excited to bring my track record of driving revenue growth, establishing strategic partnerships, and expanding market presence to [Company Name].

Your reputation for innovative solutions in [specific industry] aligns with my vision for business development. Let’s explore potential collaborations.

Formal Business Cover Letter Example

A highly professional basic cover letter adhering to formalities, making it suitable for high-stakes business roles or communications.

[Your Name] [Your Designation] [Your Company Name] [Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Their Designation] [Their Company Name] [Address] [City, State, Zip Code]

I am reaching out formally to discuss [specific business matter or position]. Given the stature and reputation of [Their Company Name], I believe that our collaborative endeavors can be mutually beneficial.

Awaiting your valued response.

Yours sincerely,

Cover Letter for Business Plan Example

A cover letter introducing a business plan, providing an overview and the potential value of the proposed venture.

[Recipient’s Name] [Their Organization/Company Name] [Address] [City, State, Zip Code]

Enclosed is a comprehensive business plan for [Your Business Name/Proposal]. This plan outlines our strategic approach to [business objective] and the anticipated ROI. I believe this proposition aligns with [Recipient’s interest or sector].

I am eager to discuss its potential and gather your insights.

Cover Letter for Business Management Role Example

This business management cover letter is targeted towards managerial positions, this letter emphasizes leadership capabilities, strategic thinking, and a proven track record in business management.

I am excited to apply for the Business Management role at [Company Name]. With a decade of experience in leading teams, streamlining operations, and driving growth, I am confident in my ability to steer [Company Name] towards new heights.

Eager to delve deeper into how my expertise aligns with your needs.

Best wishes,

Business Cover Letter for Employment Example

This Business Cover Letter for Employment is a general application for business-related roles, showcasing the candidate’s qualifications, experiences, and suitability for employment.

I am writing to express my keen interest in joining [Company Name]. My background in [relevant experience or field] makes me an ideal fit for your team. I’m confident that my skills and passion would be an asset to your organization.

Looking forward to potential discussions.

Kind regards,

General Business Cover Letter Example

A versatile  generic cover letter suitable for various business contexts, emphasizing the candidate’s adaptability and broad-based experience.

With a diverse background spanning multiple facets of business, from [specific experience, e.g., “sales to operations”], I am excited to explore how my wide-ranging expertise can benefit [Company Name or intended purpose].

Thank you for considering my proposal/application.

Business Cover Letter for Entry Level Position Example

Ideal for candidates entering the workforce or shifting industries, this letter showcases enthusiasm, foundational skills, and eagerness to learn.

As a recent graduate in [specific degree], I am eager to embark on my professional journey with [Company Name]. While I may be at the onset of my career, my educational background and internships have equipped me with valuable skills in [specific field or expertise].

Hoping for an opportunity to prove my potential.

Business Cover Letter for Fresh Graduate Example

Specifically for new graduates, this fresh graduate cover letter emphasizes academic achievements, relevant coursework, and the candidate’s readiness to transition to the professional world.

Graduating top of my class in [specific major], I am enthusiastic about translating my academic insights into practical achievements at [Company Name]. My stint at [relevant internship or project] honed my skills and gave me a glimpse of the business dynamics.

Eager to discuss potential roles and contributions.

How do you Write a Cover Letter for a Business?

When crafting a business cover letter, it’s imperative to reflect professionalism, clarity, and relevance. Here’s a step-by-step guide:

• Choose the Right Format : Opt for a traditional format unless the company or industry suggests otherwise. This usually entails a clean, easy-to-read font and white background.
• Phone number
• Hiring Manager’s full name
• Their designation
• Company name
• Company address
• Salutation : Use “Dear [Hiring Manager’s Name]”. If you don’t know the name, “Dear Hiring Manager” is a safe bet.
• Introduction : State the purpose of your letter, the position you’re applying for, and a brief introduction about yourself.
• First Paragraph : Describe what attracts you to the company and role.
• Middle Paragraph(s) : Highlight relevant experiences, achievements, and skills. Show how you add value to the company.
• Closing Paragraph : Reiterate your enthusiasm and propose the next steps, such as an interview or discussion.
• Closing : Sign off professionally with “Sincerely” or “Best regards” followed by your name.
• Attachments or Enclosures : If you’re sending additional documents, mention them.

What does a cover letter look like for a business?

A business cover letter should exhibit a formal and organized structure:

• Header : Your contact details at the top.
• Addressee Details : Below your details, on the left.
• Salutation : Always personalize when possible.
• Introduction : One or two sentences introducing yourself and stating the purpose of the letter.
• A concise explanation of your interest in the company and role.
• A detailed presentation of your relevant experience, skills, and accomplishments.
• A closing note on your desire to progress to the next steps.
• Professional Sign-off : With your name typed below.
• Attachments Mention : If needed.

Tips for Writing a Business Cover Letter

• Customize Each Letter : Never use a generic cover letter. Personalize each one for the specific company and role.
• Stay Concise : Ideally, cover letters shouldn’t exceed a page. Be direct and value-packed in your writing.
• Proofread : A single typo can leave a negative impression. Double-check for grammar, punctuation, and spelling.
• Highlight Value : Showcase how you can be an asset to the company, not just why you want the job.
• Use Action Words : Words like “achieved”, “managed”, and “implemented” can make your experiences sound more dynamic.
• Research the Company : Display your knowledge about the company’s mission, products, or notable achievements.
• Be Professional : Use a formal tone, avoid jargon or slang, and ensure your email address is professional.
• Use Metrics : Whenever possible, quantify your achievements.
• Follow Instructions : If the job listing specifies certain guidelines or documents, make sure to follow them.
• End with a Call to Action : Encourage further action, such as a call or interview.

Remember, your cover letter is often the first impression a company has of you. Invest the time to make it stand out

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

• Are Cover Letters Necessary?
• How Long Should a Cover Letter Be?

This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

• Dear Hiring Committee
• Dear [Department Name] Hiring Team
• To the Recruiting Team
• Dear Recruiting Team
• Dear Human Resources Manager
• Dear [Title of the Person You Would Be Reporting to]
• Dear [Company Name] Recruiter
• Dear [Position Title] Recruiting Manager
• To the [Department Name of the Position You Are Applying for]
• Dear Hiring Manager or Interviewer
• Dear Hiring Manager of Company X
• Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”

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I guess you can get some more tips from our complete guide “How to Write a Cover Letter” https://resumekit.com/blog/how-to-write-a-cover-letter/

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How to Start a Cover Letter To Keep Recruiters Reading

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Writing a good cover letter starts with the first word, so you need to know how to start a cover letter right.

Starting a cover letter on the right note is crucial to grab the recruiter’s attention. Whether you’re struggling with a blank document or have a solid foundation, a cover letter needs a punchy opening to make an impact on the hiring team.

What are the key ingredients to starting the perfect cover letter?

Here’s what we’ll cover in this article:

• What to include in your cover letter header.
• How to start a cover letter greeting.
• How to write an impressive cover letter opening paragraph.
• How to start a cover letter off strong.
• Examples of how to start a cover letter.

Each puzzle piece of your cover letter opener creates a detailed picture of who you are as a candidate. It proves to the recruiter that you’re worth contacting for a job interview . Make a standout first impression with your cover letter by including:

• A header with your contact information.
• A personalized greeting.
• A powerful opening statement.

Create your cover letter with AI to customize it for the job description. Optimize your cover letter and resume with Jobscan to get more interviews.

What to include in a cover letter header

The top of your cover letter should include a header with your critical contact information, like:

• Your name and professional title.
• Your phone number.
• Your email address.
• Your LinkedIn profile link.

You can also include other relevant links. These could be to your portfolio website, GitHub, Medium profile, or other industry-specific resources. They will help the recruiter understand your skills.

Include the date, the recipient, the company name, and the address or location of the organization. (This will depend on whether it’s an in-person, hybrid, or remote environment.)

Below is an example of a cover letter including personal information in the header with the date and company information below. This example was created with the Jobscan Cover Letter Generator .

Use our Cover Letter Generator to save yourself time writing your cover letter. The header section will auto-populate based on your resume, so all the details match perfectly.

How to write a cover letter greeting

If you usually start your cover letters with “Dear Sir/Madam” or “To whom it may concern,” it’s time to reinvent your greetings. Not only is this a boring way to start a cover letter, it can come across as lazy.

With a little investigation, it’s easier than ever to find the names of the recruiters or hiring teams. By taking a little time, you can personalize your greeting to boost your chances of a recruiter reading your cover letter from start to finish.

Beat out the 84% of job seekers who don’t find the hiring manager’s name to personalize their applications and go the extra mile.

How can you find the right person to address in your cover letter?

Turn to LinkedIn or the organization’s website.

On LinkedIn, you can either search for the company’s recruiter or talent acquisition team members. Or you can go to the “People” tab of their LinkedIn page to explore the current employees.

Suppose you’re looking for a job at PCL Construction and want to find the name of the recruiter who will likely be reading your cover letter. You can go to the search bar and find the recruiter managing that department by city.

With just a quick search, you’ll find the hiring team members in charge of the role you’re applying for!

You can also go directly to a company’s website and look for the “Team” or “About Us” page for information.

Targeting a greeting to a specific person is easier to do in smaller organizations. If you’re applying for a role at a large company, you can still write an engaging but more general greeting on your cover letter, such as:

• Dear [Department] Hiring Manager,
• Dear [Department] Team,
• Dear [Director of or Head of] Department,
• Dear [Company Name] Hiring Manager,

How to write a powerful cover letter opening paragraph

Recruiters spend just seven seconds scanning a candidate’s application , so it’s critical to capture their attention in the first line.

Be concise in your cover letter and choose your words with the desired impact in mind. Avoid falling into the old traps of opening your cover letter by stating what role you’re applying for and how you found it. Remember, you have a precious few seconds to illustrate how you can help the organization fulfill its needs, so make every sentence count.

Read the examples below and ask which one will have a greater impact on employers.

“I am thrilled to apply for the Research Analyst position at YouGov, where my experience in leading market research projects that boosted client engagement by 25% and my expertise in data interpretation have consistently delivered actionable insights and strategic recommendations. Using my skills in analyzing primary research data, I’m looking forward to helping your organization make data-backed decisions to drive growth and profitability in your projects.”

“I am excited to apply for the Research Analyst position at YouGov, an esteemed global online research company well-known for its accurate data and market insights. With my background in managing market research projects, interpreting data, and delivering actionable recommendations, I believe I can contribute significantly to your team.”

The point of your cover letter isn’t just to restate your skills from your resume . You need to prove the impact of your skills and how you’ll bring that impact to the organization.

It’s not about you, it’s about the company’s needs.

Tips for writing a strong cover letter opener

Now that you know what puzzle pieces you need to start a cover letter right, here are some tips to help wow the recruiter with its content.

1. Let your enthusiasm and passion shine through

Your resume illustrates your skills and qualifications , but your cover letter is the place to tell a story. Share what company qualities excite you, what draws you to the organization’s mission or values, and what direct experience you have with the company’s product or service.

Communicating your enthusiasm gives the recruiter an idea of how engaged and dedicated you’ll be to your performance.

With over five years of hands-on experience in property management, I am deeply passionate about creating exceptional living experiences for residents. Your industry-leading services and premium standards in property management systems make me excited about the opportunity to bring my dedication and expertise to your esteemed team.

2. Mention any mutual connections

If you have a professional connection in the company or were referred to a position, name-drop that connection at the top of your cover letter. A connection can help boost your chances of getting an interview, especially if that person can act as a reference.

Give your connection a heads-up if you discovered the opportunity on your own without a referral. That way, if they’re asked about you informally by the hiring team, they’ll know to expect questions.

If you want to give your cover letter a boost with a connection, you can reach out to someone in the company before you apply. Be genuine and try to connect with someone on the team you would be working with. Ask an authentic question or reach out to discuss their experience in the company. Tell them you want to apply for an opening. But don’t try to reach out to anyone just to get a name to plug in your cover letter. It can come across as disingenuous.

My interest in the Health Systems Analyst role was significantly piqued after speaking with Jane Doe, an eHealth Policy Analyst at your organization. Jane highlighted the cutting-edge technology initiatives and collaborative atmosphere within your IT department, which align perfectly with my 7 years of experience in healthcare IT, focusing on electronic health records (EHR) systems and data security.

3. Incorporate your company research

Writing a compelling cover letter requires that you do some research to show the recruiter that you’re aligned with the company’s values, mission, and culture. You need to express to the recruiter why you want to work at their specific organization .

Keep an eye on industry news and learn about the company’s latest projects. By incorporating details about what the organization is currently achieving, you position yourself as a better interview candidate over other applicants.

Your recognition as an industry leader, demonstrated by winning the Best Employer Award for three consecutive years and your successful launch of the community outreach initiative, highlights [Company Name]’s dedication to both employee well-being and social responsibility. I have a track record of increasing employee satisfaction by 20% through strategic wellness programs and look forward to contributing to your continued success.

4. Highlight your most impressive achievement

A well-written resume illustrates your achievements , but your cover letter is the best vehicle to add context and tell a compelling story to show off your impact. You can directly tie it into the role you’re applying for and help the recruiter forge connections between what you have accomplished in the past to what you can achieve for the future—particularly for their company.

In my previous role as a project manager at Apex Management Co, I spearheaded a comprehensive cost-reduction initiative that saved $500,000 annually by optimizing supply chain operations and renegotiating vendor contracts. This accomplishment directly relates to the efficiency and budget management skills required for the Operations Manager position at your organization, where I am eager to contribute to your mission of streamlining processes and enhancing operational efficiency.

5. Clearly state your unique value

In a sea of applicants, it can feel difficult to set yourself apart. But the truth is, no one has the same combination of experience or skills you do. The key to standing out is learning how to frame your unique value to solve a company’s problems. Expand on the key skills listed in the job description and draw on your research of the organization to explicitly spell out how you’ll benefit the team.

With a unique blend of creative and technical skills, I designed a user interface for the HealthCo App that increased user engagement by 40% through user-centered design principles and rigorous usability testing. I am looking forward to bringing this expertise to your organization as a UX Designer, addressing your need for more engaging and intuitive user experiences, particularly as you expand your digital offerings.

6. Keep your cover letter short

Remember that you want the recruiter to read your cover letter from start to finish, so make sure every sentence is meaningful and cut out the fluff. There should be plenty of white space to break up the text and not overwhelm the reader.

Reference our cover letter examples for inspiration on crafting the perfect cover letter.

Let AI write your cover letter for you

Jobscan’s premium Power Edit includes a cover letter generator that harnesses the power of AI to write a customized cover letter based on your tailored resume and the job description. With one click, you’ll generate a cover letter that follows best practices.

You can use it as a framework to defeat blank page syndrome and include anecdotes, details about your mutual connections, and bits of information from your research to impress the hiring team. You can make any alterations in Power Edit and download the PDF when it’s done and ready to be attached to your tailored resume.

Key takeaways

Your cover letter could be the key to landing the interview. By following these essential tips on how to start a cover letter, you’ll capture the attention of the hiring team from the first sentence.

Remember these cover letter rules as you start your writing.

• Make a clear opening statement that shows passion, knowledge, and your unique value.
• Keep your cover letter short—stick to a few concise paragraphs to make it readable.
• Be specific and clear about what you’ll bring to the role.
• Stay away from humor—the tone can be difficult to read.
• Avoid reusing the same cover letter and write a custom cover letter for each job.
• Don’t overinflate your accomplishments or lie about connections that don’t exist.

When including your contact information on a cover letter or resume, make sure to provide the following details: Full Name: Your first and last name. Phone Number: A number where you can be easily reached. Make sure your voicemail is professional. Email Address: Use a professional email address, preferably one that includes your name. Mailing Address: Include your current street address, city, state, and zip code. LinkedIn Profile: If you have a LinkedIn profile that is up-to-date and professional, include the URL. Professional Website or Portfolio: If applicable, include a link to your personal website or online portfolio showcasing your work. This ensures potential employers have multiple ways to reach you and can view your professional online presence.

A good opening sentence for a cover letter can grab the reader’s attention and introduce your purpose for writing. Here are a few examples: For a job application: “I am excited to apply for the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With my background in [your field or relevant experience ], I am eager to bring my skills and passion to your team.” For a career change: “With a strong foundation in [current field], I am thrilled to apply for the [Job Title] role at [Company Name] to leverage my skills in [new field].” For a specific achievement: “Having recently led a successful [project or achievement], I am enthusiastic about applying for the [Job Title] position at [Company Name] to bring my expertise in [specific skill or area] to your innovative team.” For expressing enthusiasm: “I have long admired [Company Name]’s commitment to [specific value or mission], and I am excited to apply for the [Job Title] position to contribute to your impactful work with my experience in [relevant experience or field].” For a networking referral: “After speaking with [Referrer’s Name], I am inspired to apply for the [Job Title] position at [Company Name] where I can utilize my skills in [specific skill or area] to further your goals.” These starters aim to make a strong first impression by highlighting your enthusiasm, relevant skills, and connection to the company.

Your cover letter opening should contain the following key elements: Your Enthusiasm for the Position: Show genuine excitement and interest in the role you are applying for. This sets a positive tone and captures the reader’s attention. Specific Mention of the Job Title and Company Name: Clearly state the position you are applying for and the name of the company. This ensures the reader knows exactly what role you are interested in. Brief Introduction of Yourself: Include a concise introduction that highlights who you are and what you bring to the table. This can include your current role, relevant experience, or a key achievement. Connection to the Company: Mention something specific about the company that resonates with you, such as their mission, values, recent achievements, or reputation in the industry. This demonstrates that you have researched the company and are genuinely interested in working there. A Hook or Key Strength: Highlight a key skill or accomplishment that makes you a strong candidate for the position. This can be a significant achievement, a unique skill set, or relevant experience that sets you apart from other applicants. Here is an example that incorporates all these elements: “I am excited to apply for the Marketing Manager position at XYZ Company, where I can combine my passion for innovative marketing strategies with my skills in digital advertising. With over five years of experience in driving successful campaigns that increased brand awareness and sales, I am eager to bring my expertise to your dynamic team. I have long admired XYZ Company’s commitment to sustainability and innovative product development, and I am thrilled at the opportunity to contribute to your impactful work. My recent achievement in boosting social media engagement by 40% through targeted campaigns is a testament to my ability to drive results and my dedication to excellence.”

To start a cover letter greeting effectively, follow these guidelines: Address the Hiring Manager by Name: Whenever possible, find out the name of the hiring manager or the person responsible for hiring. Addressing the letter to a specific person shows that you have done your research and adds a personal touch. Use a Professional Salutation: Use a formal greeting such as “Dear” followed by the person’s title (Mr., Ms., Dr., etc.) and last name. Avoid using first names or informal greetings. When You Don’t Know the Name: If you cannot find the hiring manager’s name, use a general but professional greeting such as “ Dear Hiring Manager ” or “Dear [Department] Team.” Avoid Outdated Phrases: Refrain from using outdated or overly formal phrases like “To Whom It May Concern.” A modern, professional greeting is more effective. Examples: When you know the hiring manager’s name: “Dear Ms. Smith,” When you know the hiring manager’s title and department: “Dear Marketing Team Lead,” When you don’t know the hiring manager’s name: “Dear Hiring Manager,” When applying to a specific department: “Dear Marketing Team,” Starting your cover letter with a proper greeting sets a professional tone and demonstrates your attention to detail.

Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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