presentation powerpoint word

Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

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Link or embed a PowerPoint slide in a Word document

When you want to create a dynamic link between the content of your document and the content in a PowerPoint presentation, insert the content as an object . Unlike when you paste content (such as by pressing Ctrl+V), when you insert it as a linked or embedded object, you can still work with the content in the original program where it was created.

If you insert the slide into the document as a PowerPoint object, Word runs PowerPoint when you double-click the slide, and you can use PowerPoint commands to work with the slide.

When you insert an entire PowerPoint presentation as an object, the document displays only one slide. To display different slides, double-click the PowerPoint object, and then press Enter to run the slide show.

Insert a linked object or embedded object

You can link or embed one or more slides, or you can embed an entire presentation. When you embed a PowerPoint presentation object in your document, Word runs the PowerPoint slide show when you double-click the presentation object in the document. You cannot edit the presentation within the document. The presentation object can be embedded only, not linked.

Open both the Word document and the PowerPoint presentation that contains the slides that you want to create a linked object or embedded object from.

Switch to PowerPoint, and then select the entire presentation or the slides that you want.

Note:  To select slides, in Slide Sorter view, click the slide that you want. To select a range of slides, hold down Shift while you click the first and the last slides of the range. To select multiple slides that are not next to each other, hold down Ctrl while you click the slides that you want.

Press Ctrl+C.

Switch to the Word document, and then click where you want the information to appear.

On the Home tab, in the Clipboard group, click the arrow under Paste , and then click Paste Special .

In the As list, select Microsoft PowerPoint Presentation object or Microsoft PowerPoint Slide object .

Select Paste to insert an embedded object, or select Paste link to insert a link to the object, and then click OK .

Alternatively, you can insert a link to the object as follows.

On the Insert tab, in the Text group, click the arrow next to Object , and then select Object .

Click the Create from File tab, and browse to the location of your presentation.

Select Link to file or Display as icon , and then click OK .

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Update linked objects

By default, linked objects are updated automatically. This means that Word updates the linked information every time you open the Word file or any time the source PowerPoint file changes while the Word file is open. However, you can change the settings for individual linked objects so that the linked object is not updated or so that it is updated only when the reader of your document chooses to manually update it.

You can also prevent Word from automatically updating links in all the documents that you open. You can do this as a security measure, to prevent updating documents with files that are potentially from an untrusted source.

Important:  When you open a document that contains linked objects, Word prompts you to update the document with data from the linked files. If you suspect that the linked files may be from an untrusted source, click No in this message.

In addition, you can permanently break the connection between a linked object and its source PowerPoint file. When the connection is broken, you can no longer edit the object in the document; it becomes a picture of the PowerPoint content.

Manually update a linked object

Right-click the linked object, click Linked Slide Object or Linked Presentation Object , and then click Links .

Click the link that you want to update manually, and then under Update method for selected link , click Manual update .

Prevent a linked object from being updated

Click the link that you want to prevent from being updated, and then under Update method for selected link , select the Locked check box.

Note:  To unlock the link, clear the Locked check box.

Prevent Word from automatically updating links in all documents

On the File tab, click Options ..

Click Advanced , and then scroll down to General .

Clear the Update automatic links at open check box.

Break the connection between a linked object and its source

Click the link that you want to disconnect, and then click Break Link .

Change linked or embedded objects

Right-click the linked object, and then click Linked Slide Object or Linked Presentation Object .

Click Open or Open Link , depending on whether the object is embedded or linked, and then make the changes that you want.

If the object is embedded, the changes are only in the copy that is in the document. If the object is linked, the changes are made to the source file.

The differences between linked objects and embedded objects

The main differences between linked objects and embedded objects are where the data is stored and how you update the data after you place it in the destination file.

You place either a link to the object or a copy of the object in the document. You can insert content this way from any program that supports the technology of linking and embedding objects (object linking and embedding, or OLE).

For example, a monthly status report may contain information that is separately maintained in a PowerPoint slide. If you link the report to the slide, the data in the report can be updated whenever the source file is updated. If you embed the slide in the report, your report contains a static copy of the data.

1. Embedded object

2. Linked object

3. Source file

When an object is linked, information can be updated if the source file is modified. Linked data is stored in the source file. The Word file, or destination file, stores only the location of the source file, and it displays a representation of the linked data. Use linked objects if file size is a consideration.

Linking is also useful when you want to include information that is maintained independently, such as data collected by a different department, and when you need to keep that information up-to-date in a Word document.

When you embed a PowerPoint object, information in the Word file doesn't change if you modify the source PowerPoint file. Embedded objects become part of the Word file and, after they are inserted, they are no longer part of the source file.

Because the information is totally contained in one Word document, embedding is useful when you don't want the information to reflect changes in the source file, or when you don't want the document recipients to be concerned with updating the linked information.

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Presentation templates

Captivate your audience with customizable business presentation templates. whether you're pitching clients, wooing investors, or showing off your latest wins, there are presentation templates that'll suit your next meeting..

Free slide templates for presentations

Presentation decks can make or break your speech—don't risk boring or unprofessional slides distracting from your message. Set yourself up for success with free, eye-catching presentation templates that don't require graphic design skills to use. Whether you're pitching to investors or sharing a class project, using presentation templates allows you to focus on the content of your work without worrying about the design. Explore presentation templates for pitch decks, annual reviews, and conference slides, and get ready to wow your audience. Choose a presentation template and customize it with your business's branding and logo. If you work in a creative field, don't shy away from bold designs and vivid colors . Presentation templates offer versatile options for personalizing—get creative by customizing your template or opt for adding your own text to existing designs. When you use a template at your next meeting, you'll turn a simple presentation into an opportunity to impress. To make presenting even easier, you can download your template in a variety of formats, like PowerPoint and PDF, or share it digitally with your colleagues.

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Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

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How to Convert PowerPoint to Word: A Step-by-Step Guide

Converting a PowerPoint presentation to a Word document can be a useful skill, whether you’re looking to create handouts, collaborate on content, or just prefer the Word format. It’s a pretty straightforward process that involves a few simple steps using Microsoft Office’s built-in features. After reading this paragraph, you’ll have a basic understanding of how to convert your PowerPoint file into a Word document.

Step by Step Tutorial: Converting PowerPoint to Word

Before jumping into the steps, it’s important to understand that converting your PowerPoint to Word will create a new document that displays the content of your slides in Word format. This can be handy for editing or sharing in a more universally accessible format.

Step 1: Open your PowerPoint presentation

First things first, you need to have your PowerPoint presentation open. Make sure it’s the final version, as any changes made after conversion won’t be reflected in the Word document.

Opening your PowerPoint presentation is the initial step in the conversion process. Ensure that all the information you want to convert is included and that you’re satisfied with the layout and content of your slides.

Step 2: Click on ‘File’ in the top-left corner

Once your PowerPoint is open, you’ll need to access the File menu to begin the conversion process.

Clicking on ‘File’ will bring up a list of options, including ‘Save As’ and ‘Export,’ which are the two main routes you can take to convert your PowerPoint into a Word document.

Step 3: Select ‘Export’ from the drop-down menu

After clicking on ‘File,’ you’ll see an option labeled ‘Export.’ Click on this to move forward with the conversion.

In the ‘Export’ menu, you’ll find different options for how you can convert and save your PowerPoint presentation. You’ll want to look for ‘Create Handouts.’

Step 4: Choose ‘Create Handouts’

Within the Export menu, you’ll see an option to ‘Create Handouts.’ This is the feature that will allow you to convert your PowerPoint slides into a Word document.

When you choose ‘Create Handouts,’ a new menu will pop up, giving you a few different options for how your content will appear in the Word document.

Step 5: Select ‘Create Handouts in Microsoft Word’

Click on the ‘Create Handouts in Microsoft Word’ button to initiate the conversion process.

After clicking this button, you’ll be prompted to choose how you want the slides to be arranged in the Word document. You can choose to have slides with notes next to them, blank lines next to the slides for audience notes, or just the slides themselves.

Step 6: Choose your page layout and click ‘OK’

Decide how you want your slides to be laid out in the Word document. You can have them appear as thumbnail images with or without accompanying notes.

Once you’ve selected your desired layout, click ‘OK.’ The PowerPoint will then convert and open as a Word document, which might take a few moments depending on the size of your presentation.

After completing these steps, you’ll have a new Word document with the content of your PowerPoint slides. You can now edit, format, and save this document just like any other Word file.

Tips: Making the Most of Your PowerPoint to Word Conversion

• Save your PowerPoint presentation before starting the conversion process to ensure you don’t lose any work.
• Consider the layout of your slides and how they will translate to a Word document. Some complex designs might not convert cleanly.
• If you have extensive notes in your PowerPoint, make sure to choose a layout that includes these in the Word document.
• Review and edit your converted Word document to fix any formatting issues that may have arisen during conversion.
• Save your new Word document in a location you’ll remember, and consider giving it a descriptive name that differentiates it from the original PowerPoint file.

Frequently Asked Questions

What versions of microsoft office do i need to convert powerpoint to word.

You will need a version of Microsoft Office that includes both PowerPoint and Word. Generally, any version from Office 2007 onwards should have this capability.

Can I convert a PowerPoint to Word on a Mac?

Yes, the process is similar to the one described above for Windows. The menus might look slightly different, but the overall process is the same.

Will animations and transitions in PowerPoint transfer to Word?

No, animations and transitions are specific to PowerPoint. When you convert to Word, these will not be included in the document.

Can I convert a PDF of a PowerPoint presentation to Word?

While it’s not the same process, you can use a PDF converter tool to convert a PDF into a Word document. However, the formatting may not be as clean as converting directly from PowerPoint.

What should I do if my formatting looks off after converting?

You may need to manually adjust the formatting in your Word document. This could include fixing line breaks, image placement, and text formatting.

• Open your PowerPoint presentation.
• Click on ‘File’ in the top-left corner.
• Select ‘Export’ from the drop-down menu.
• Choose ‘Create Handouts’.
• Select ‘Create Handouts in Microsoft Word’.
• Choose your page layout and click ‘OK’.

Converting a PowerPoint presentation to a Word document is a useful skill that can make your content more accessible and easier to distribute. Whether you’re a student wanting to create study guides or a professional needing to share presentation notes, mastering this process can save you time and make your work more versatile. Remember, the key is to carefully choose the layout that best fits your needs and to make any necessary formatting adjustments once the conversion is complete. With these tips and steps in mind, you’re ready to convert your PowerPoint to Word with confidence.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How-To Geek

How to convert a powerpoint to word and make it editable.

Using Word to create presentation handouts gives you a lot more formatting control.

Sometimes, you want to give presentation handouts to your audience. You can print these from Microsoft PowerPoint, but converting to Word document lets you use Word’s feature-rich formatting toolset to spruce things up.

Open up the PowerPoint file, head over to the “File” tab, and then select “Export” from the sidebar.

Under the Export menu, select “Create Handouts.”

A few bullet points with some useful information about what you can do with the handouts will appear to the right:

• Put slides and notes in a Word document
• Edit and format content in Word
• Automatically update slides in the handout when the presentation changes

Go ahead and select the “Create Handouts” button under the bullet points.

The “Send to Microsoft Word” window will appear with several different page layout options. Select the one most appropriate for you. In this example, we’ll select “Blank lines below slides.” Once ready, click “OK.”

Note: If you would like content inside the slides in the Word document to automatically update when the original PowerPoint presentation is edited, select the “Paste link” option.

After you click “OK,” the presentation will automatically open in a new Word document. To edit any of the content inside the slides, simply double-click the slide and start editing!

If you selected the “Blank lines below slide” option, there will be plenty of room to leave notes below each slide. If you already had notes in the PowerPoint version and selected the respective layout, they will appear in the handout.

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Download the "Spring Equinox" presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources. You...

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Education Universe

Download the "Education Universe" presentation for PowerPoint or Google Slides. The education sector constantly demands dynamic and effective ways to present information. This template is created with that very purpose in mind. Offering the best resources, it allows educators or students to efficiently manage their presentations and engage audiences. With...

It's Spring Season

Download the "It's Spring Season" presentation for PowerPoint or Google Slides and start impressing your audience with a creative and original design. Slidesgo templates like this one here offer the possibility to convey a concept, idea or topic in a clear, concise and visual way, by using different graphic resources....

Today's Cartoon and Cozy Planner

Life can be easier with some organization! Now that you are comfortable at home and you have some free time, take the opportunity to organize your calendar. Put on some background music, make yourself a hot drink and dedicate a few hours to organize your daily taks. To make the...

Popular themes

World Environment Day

We know that taking care of the environment is of a paramount importance, and it is the perfect time of the year to encourage awareness and action for the protection of nature. Let’s teach our kids about the necessity of preserving nature with this cool template!

Minimalist Business Slides

Minimalism is an art style that frees the canvas and that lets the content stand out for itself. It’s a way of conveying modernism, simplicity and elegance and can be your best ally in your next presentation. With this new design from Slidesgo, your business presentations will be as professional...

World Mother Earth Day

It’s World Mother Earth Day, and everyone’s invited! If you’re in need of a template for this occasion, we have good news for you. This one right here is as good as it gets: with its design filled with shades of green and illustrations of vegetation, it’s super environmentally-conscious, and...

Elegant Bachelor Thesis

Present your Bachelor Thesis in style with this elegant presentation template. It's simple, minimalist design makes it perfect for any kind of academic presentation. With an array of features such as section dividers, images, infographics and more, you can easily create a professional and creative presentation that stands out from...

Minimal Charm

Are you looking for a monochromatic theme that is interesting at the same time? How about using a simple and clean theme, along with black-and-white pictures, to convey business or corporate content in a professional way?

Notebook Lesson

These are the last days before the Summer break! We know that there are some pending lessons that you need to prepare for your students. As they may be thinking about their friends and their holidays, catch their attention with this cool template!

Infographics

Creating Infographics

Download the "Creating Infographics" template for PowerPoint or Google Slides and discover the power of infographics. An infographic resource gives you the ability to showcase your content in a more visual way, which will make it easier for your audience to understand your topic. Slidesgo infographics like this set here...

Bar Graph Infographics

Download the "Bar Graph Infographics" template for PowerPoint or Google Slides and discover the power of infographics. An infographic resource gives you the ability to showcase your content in a more visual way, which will make it easier for your audience to understand your topic. Slidesgo infographics like this set...

Baseball Infographics

Download the "Baseball Infographics" template for PowerPoint or Google Slides and discover the power of infographics. An infographic resource gives you the ability to showcase your content in a more visual way, which will make it easier for your audience to understand your topic. Slidesgo infographics like this set here...

Education presentation templates

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Thesis Defense

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Interactive & Animated

Athletics Newsletter

Download the "Athletics Newsletter" presentation for PowerPoint or Google Slides. Attention all marketers! Are you looking for a way to make your newsletters more creative and eye-catching for your target audience? This amazing template is perfect for creating the perfect newsletter that will capture your audience's attention from the get-go....

Creative and Bold Theme for Marketing

Download the "Creative and Bold Theme for Marketing" presentation for PowerPoint or Google Slides and take your marketing projects to the next level. This template is the perfect ally for your advertising strategies, launch campaigns or report presentations. Customize your content with ease, highlight your ideas and captivate your audience...

Mathematical Challenge. Three-digit Numbers. GBL

Download the "Mathematical Challenge. Three-digit Numbers. GBL" presentation for PowerPoint or Google Slides and teach with confidence. Sometimes, teachers need a little bit of help, and there's nothing wrong with that. We're glad to lend you a hand! Since Slidesgo is committed to making education better for everyone, we've joined...

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Microsoft Word

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Microsoft Word is available as an app for desktop (Windows and MacOS), mobile devices, and tablets (iOS and Android), and online.

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Microsoft Word is available in many different languages.  Learn more .

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