re application letter example

How to Write a Cover Letter to Reapply for a Job at a Company That You Have Already Worked For

It can be a small world, and at some point in your career, you may find yourself trying to go back to a company you previously worked for. As long as you weren't terminated for misconduct or poor performance, you likely have an "in" with the company that you can capitalize on in a re-introductory cover letter.

Why Did You Leave?

It's important to take stock of why you left before you try to write a cover letter to reapply for a job with a company you've already worked for. You may have left because of a toxic corporate culture, because there was no room for advancement, you didn't like the compensation package or you disagreed with management decisions. It's important to consider if anything may have changed that would make the second go-around a worthwhile pursuit. If you still have contacts inside the company, consider them as valuable resources, both for getting an inside scoop and possibly even pushing your resume into the right hands.

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If You Were Downsized

More for you, how to respond to the interview question: why did you resign, how to cancel a job offer you've accepted, how to accept a job politely, how to leave a long-term job, good examples of why you would like to work for an employer.

If you were downsized for no reason other than corporate restructuring, you theoretically left on better-than-average terms. In your letter, discuss what you liked about working for the company and why you would like to return.

W__hile it was difficult to be let go last year when the company restructured, the organization remains one of the best I've ever worked for. In the past several months, I've been doing consulting work, and when I noticed you have a new position open in sales, I thought I'd reach out to see if you still consider me a good fit for the organization.

If You Left for Another Job

If you moved on from the company to pursue another opportunity, particularly a job that was a step up, there shouldn't be any hard feelings with your previous employer. Be honest about why you would like to come back in a new or similar capacity.

As you know, I couldn't pass up the opportunity to run my own team when I was offered a job at ABC Co. While I learned a great deal there, I must admit, I miss the cohesive team environment of XYZ Co. I understand you're looking for someone to run the new community relations division, and I would love the opportunity to be considered for the role.

If You Left for School

If you left a job to further your education, you have a lot of advantages for a rehire request. Emphasize what you liked about working there, what you have learned and how you anticipate utilizing your education if you're invited to return.

It was such a pleasure working with ABC Co. back in 2016. While I opted to take the last two years away from work to complete my MBA, now that it's completed, I'd love to be able to utilize my newfound skills in the accounting department. I understand you are hiring right now, and I would be most appreciative of an interview.

If You Left for Personal Reasons

If you left your old job to raise a family, tend to an elderly relative or even travel or explore self-employment, it's perfectly acceptable to reference that time in your cover letter.

As you are aware, I decided it was important to be home with my girls when they were toddlers. Now that they are in preschool, I'm incredibly excited about re-entering the workforce, and I can think of no place I'd rather be than back at ABC Co. Could I make arrangements to visit HR sometime in the near future?

Capitalize on Your History

When communicating with your previous employer in your cover letter, stress the value of your knowledge of the company, your existing in-house networks and highlight any new skills you bring to the table.

I believe I can be an asset to the organization because I have a solid understanding of strategic objectives, I'm familiar with the board of directors and I know all of the internal routing systems and best practices.

Conclude your cover letter by making a request for a meeting or for re-hire consideration. As with any professional correspondence, note any attachments, such as resume or references and include all relevant contact information.

• Forbes: 8 Tips For Getting Rehired By A Former Employer
• Fast Company: Five Steps to Getting Rehired by a Former Employer

Lisa McQuerrey has been a business writer since 1987. In 1994, she launched a full-service marketing and communications firm. McQuerrey's work has garnered awards from the U.S. Small Business Administration, the International Association of Business Communicators and the Associated Press. She is also the author of several nonfiction trade publications, and, in 2012, had her first young-adult novel published by Glass Page Books.

Rehire Letter to Employer: How to Reapply to Previous Company

Everybody do struggle for a better life and for sake of this aim, job switching is a common phenomenon all over the globe. There could be many reasons behind leaving a job such as less salary, strict and long working hours, higher studies, downsizing due to declining financial condition of a company, bad attitude of the boss or some personal reason. Well, at the time of leaving the job, the reason for leaving the job doesn’t matter too much. At that time, the important thing becomes that, you have arranged a new job or not. It is also mandatory to take complete information about the nature of the new job, working environment and attitude of boss. Otherwise, there are possibilities of having no compatibility with the new employer and you have to write a letter to previous employer to ask for a job back.

People usually think that writing a rehire letter to employer is a very difficult because justifying the mistake of leaving the company and telling the desire of rejoining the company is not an easy task. Well, it is not, only a reviewing a well written sample appeal letter for college readmission is much good enough to take an idea about writing a winning rehire letter.

Winning Sample Letters to Request Rehire

Steps to Write a Good Letter to Previous Employer

Lots of online sample letter of reapplication to previous company are available at the internet to guide the people about format, structure, and length of rehire letter. However, not all the letter to former employer for rehire sample can reveal the steps of writing a good rehire letter, let’s take an overview of these highly effective steps:

How to Talk about the Reasons Why You Left

Getting inspiration from a winning sample letter to ex boss asking for job is a wise step to write a rehire letter. Let’s see, how to talk about the reasons why you left the company along with sample letter to previous employer for rejoining:

• If you were downsized: If you lose the previous job due to downsizing policy of company, you can write the rehire letter in a much better way than you left the company due to your own reason. Here you should explain the importance of your seat in the company and your personal performance in terms of serving the company. You should also highlight those rewards which are achieved due to your best performance.
• If you left for another job: If you left the previous employer due to offer of better salary from another company, but now want to rejoin the former employer due to non-adjustment in the setup of new company, you should write the rehire letter without wastage of time. In reapplication letter, you should clearly mention your problems in the present company and admit your mistake for leaving the company. You should also show determination for serving the company in much better way.
• If you left to study: When you left a job due to higher studies and want to rejoin the company after completion of study, you can write a rehire letter with much higher expectations. You can demand the next rank on the basis of your higher qualification as well as previous performance.
• If you left for personal reasons: If you have left the job due to some personal reason like greater distance from your home, but now feeling your decision wrong and want to rejoin the organization, you should write the rehire letter immediately. You should admire your wrong decision and assure the better performance on rejoining the duty.

Tips to Write a Good Letter to Rehire

You can read a sample letter to previous employer for rejoining, which can help you. Here are a few tips, which you will find helpful to write a letter how to get rehired after being fired:

• Format:  The format of rehire letter to employer should be like any other official business letter. Information like your contact, date and the employer’s contact should be written at the top. Don’t forget suitable salutation in the beginning. Signature at the end is very necessary.
• How to remind who you are: Mention the name of the department you have worked previously and the title of the job. You can also discuss your previous job duration. Mentioned the dates from which you were employed in this company.
• Your previous contributions: If you had worked for a while in the company, you might have contributed to the company. For example, if you have saved any money for the company, you can mention that.
• Coping with the new job: It’s important to mention how you can cope with this new job now. You can mention your experience in the other company, which helped you or any other refresher course, which you have completed in near future. A workshop which built your capacity, anything which can have positive impact on the job, can be mentioned.
• Your achievements:  When you are seeking reemployment, mention your achievements after leaving this job. The designations on which you were appointed or any other achievements. Express the difference between your former position and now.
• Ask for better: When you are writing your reapplication letter for job, ask for better. Convince the company that now you have more experience, you have built your capacity, so now you deserve more. A better position and better salary.
• Editing: Once you have finished, make sure you edit your letter to previous employer and make necessary changes.
• Proofreading: Ask someone else to proofread your rehire letter to employer. A third person can proofread it better than you.

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Word & Excel Templates

Printable word and excel templates.

Letter of Application to Previous Job

What is a letter of reapplication to your previous job.

It is a formal application letter in which the person addresses his former employer and requests him to reconsider him for a vacancy. People apply for different job positions whenever they hear about a vacancy. Similarly, when a person applies to a job position he had already worked on, it is called reapplication. It might be different from the conventional application as it may not require you to go through the entire process of recruitment and a single email or an application letter can be fruitful.

Writing the application letter…

If you want your reapplication to be approved readily, you should take care of the following aspects while writing this application letter:

Introduce yourself:

At the start of the letter, give your introduction without if the employer remembers you as he has so many people to remember.

Request to rehire you:

Ask him to hire you again because you are up for the vacancy, and you want to work for his company. If you have a good track record, mention it, and discuss your achievements. This will give a boost to your request.

End with a commitment:

Let your boss know that you are committed to working with more diligence and devotion. Make a promise that you will never make him regret his decision to rehire you. Below are some sample letters to assist you with writing the letter in your specific situation.

Subject: Reapplication to a former job

Dear Mr. ABC,

I understand that I left the job as an assistant director one month ago and started to work in a new company in the same position. However, I was unable to cope with the new environment and working conditions of the new workplace. Therefore, I am writing to know about the current circumstances in your company.

I am deeply regretful for leaving your company and striving to return so that I can fulfill my long-term commitments with your company.

During my job at the new workplace, I have gained new experience and my analytical and communication skills have improved a lot. The purpose of writing this letter is to ask you if there is any possibility to reenter the company on the same post. Now, since I am more qualified and well-versed with the skills needed to work for the post of finance manager, I am hopeful that I would be a very productive part of the company.

I hope that you will consider my request and therefore, I am looking forward to your response to this reapplication. I would appreciate it if you organized a meeting with me. Please feel free to contact me on my official number.

File: Word (.docx) & iPad Size 21 KB

Below is another sample letter written by a candidate to his former employer for rehire application.

Subject: Letter of reapplication for former job

I am (mention your name), an old employee in XYZ company in the position of (mention your job post). I am writing this letter to request you to rehire me in the position of (mention the position).

I resigned from the job because of health issues. I had to stay at home. However, now I am perfectly fit for performing my job responsibilities again. I am looking for a job these days. I would like to request you to consider me again for the job opportunity.

My previous performance was too good, and I have numerous achievements in the company. I have worked for 5 years in your company and during this time, I won many awards. You can check my record file to evaluate my performance. This will help you make this decision.

I assure you that I will fulfill all my job duties with honesty and sincerity. You will be impressed by the commitment and devotion I will show at work. I hope that you will consider me for the vacant position. I am looking forward to your kind response.

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Letter Templates

re application letter sample for teachers

If you are a teacher who wants to apply for a job in a school where you previously applied but did not get hired, you will need to write a re application letter. In this article, we will provide examples of re application letter samples for teachers, along with tips to help you write a compelling letter that will make an impression on the hiring manager.

Are you a teacher who wants to apply for a job in a school where you previously applied but did not get hired? If so, you will need to write a re application letter. This letter should explain why you are reapplying and highlight your qualifications and experience. In this article, we will provide examples of re application letter samples for teachers that you can use as a guide when writing your own letter.

A re application letter is a type of cover letter that you send to a school where you previously applied but did not get hired. The purpose of the letter is to explain why you are reapplying and to highlight any relevant qualifications and experience that you have gained since your previous application. A well-written re application letter can show the hiring manager that you are serious about the position and that you have the skills and experience needed to excel in the role.

You can find examples of re application letter samples for teachers online, which you can use as a guide when writing your own letter. However, it is important to make sure that you edit the letter to fit your own qualifications and experience, and to make sure that it is tailored to the specific school and position that you are applying for.

Re Application Letter Sample for Teachers Examples

Example 1: applying for a teaching position at the same school.

Dear [Hiring Manager’s Name],

I am writing to express my continued interest in the teaching position at [School Name]. I previously applied for this position in [Month, Year], and although I was not selected for the role, I have since gained additional experience and training that I believe would make me an even stronger candidate for the position.

In the past year, I have completed a professional development course on [Course Name], which has helped me to refine my teaching strategies and better understand the needs of my students. Additionally, I have gained experience teaching [Subject/Grade Level] at [School Name], where I have developed a reputation for creating engaging lesson plans and helping students to achieve their full potential.

I am excited about the opportunity to reapply for this position and to continue contributing to the success of [School Name]. Thank you for considering my application.

[Your Name]

Example 2: Applying for a Teaching Position in a Different School in the Same District

I am writing to reapply for the teaching position at [School Name] in the [District Name] School District. Although I was not selected for this position when I applied in [Month, Year], I have since gained additional experience and training that I believe would make me a valuable asset to your school.

Since my last application, I have completed a teaching certification program and gained experience teaching [Subject/Grade Level] at [School Name]. This experience has helped me to develop a deep understanding of the curriculum and the needs of my students, as well as to refine my teaching strategies to better serve their needs.

I am excited about the opportunity to work in the [District Name] School District and to contribute to the success of [School Name]. Thank you for considering my application.

Example 3: Applying for a Teaching Position in a Different School in a Different District

I am writing to express my continued interest in the teaching position at [School Name] in the [District Name] School District. Although I was not selected for this position when I applied in [Month, Year], I have since gained additional experience and training that I believe would make me a valuable asset to your school.

In the past year, I have completed a Master’s Degree in Education and gained experience teaching [Subject/Grade Level] at [School Name]. This experience has helped me to develop a deep understanding of the curriculum and the needs of my students, as well as to refine my teaching strategies to better serve their needs.

Example 4: Applying for a Teaching Position After a Career Change

I am writing to reapply for the teaching position at [School Name]. Although I was not selected for this position when I applied in [Month, Year], I have since made a career change and gained experience teaching [Subject/Grade Level] at [School Name].

Before my career change, I worked in [Industry] for [Number of Years], where I gained valuable skills in [Skill/Experience]. However, I felt that my true calling was teaching, and I decided to make a career change to pursue this passion.

Since becoming a teacher, I have gained experience teaching [Subject/Grade Level] at [School Name], where I have developed a reputation for creating engaging lesson plans and helping students to achieve their full potential. I am excited about the opportunity to reapply for this position and to contribute to the success of [School Name].

Example 5: Applying for a Teaching Position After a Leave of Absence

I am writing to reapply for the teaching position at [School Name] after taking a leave of absence. Although I was not able to continue with my application process at the time, I am excited about the opportunity to continue pursuing a teaching career and to contribute to the success of [School Name].

During my leave of absence, I have gained additional experience and training, including [Training Course/Certification]. This has helped me to refine my teaching strategies and better understand the needs of my students. I am confident that my skills and experience would be a valuable asset to your school.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you in greater detail.

Example 6: Applying for a Teaching Position After Relocating

I am writing to reapply for the teaching position at [School Name] after relocating to the area. Although I was not selected for this position when I applied in [Month, Year], I believe that my skills and experience would make me a valuable asset to your school.

Since my last application, I have gained experience teaching [Subject/Grade Level] at [School Name], where I have developed a reputation for creating engaging lesson plans and helping students to achieve their full potential. I am excited about the opportunity to reapply for this position and to contribute to the success of [School Name].

Tips for Writing a Re Application Letter for Teachers

When writing a re application letter for a teaching position, there are several things that you should keep in mind:

• Explain why you are reapplying and highlight any new qualifications or experience that you have gained since your last application.
• Tailor your letter to the specific school and position that you are applying for.
• Show the hiring manager why you are the best candidate for the job and how you can contribute to the success of the school.
• Be concise and professional in your writing.
• Edit your letter carefully to avoid errors.

Frequently Asked Questions

Q: what is a re application letter.

A: A re application letter is a type of cover letter that you send to a school where you previously applied but did not get hired. The purpose of the letter is to explain why you are reapplying and to highlight any relevant qualifications and experience that you have gained since your previous application.

Q: How do I write a re application letter for a teaching position?

A: To write a re application letter for a teaching position, explain why you are reapplying and highlight any new qualifications or experience that you have gained since your last application. Tailor your letter to the specific school and position that you are applying for, and show the hiring manager why you are the best candidate for the job and how you can contribute to the success of the school.

Q: What should I include in my re application letter?

A: In your re application letter, be sure to include your contact information, a professional greeting, an introduction that explains why you are reapplying, a body that highlights your qualifications and experience, and a complimentary close that thanks the hiring manager for their time and consideration.

Q: How long should my re application letter be?

A: Your re application letter should be no more than one page long. Be concise and professional in your writing, and make sure to highlight the most important qualifications and experience that you have gained since your last application.

Q: Should I use the same letter that I used for my previous application?

A: No, you should not use the same letter that you used for your previous application. Instead, you should tailor your letter to the specific school and position that you are applying for, and highlight any new qualifications or experience that you have gained since your last application.

Q: How can I make my re application letter stand out?

A: To make your re application letter stand out, be sure to highlight your most relevant qualifications and experience, and show the hiring manager why you are the best candidate for the job. Tailor your letter to the specific school and position that you are applying for, and be concise and professional in your writing.

Q: How soon after my previous application should I reapply?

A: The amount of time that you should wait before reapplying will depend on the specific school and position that you are applying for. If the school has a high turnover rate or is actively recruiting for the position, you may be able to reapply right away. However, if the school is not actively recruiting for the position, you may want to wait several months or even a year before reapplying.

If you are a teacher who wants to apply for a job in a school where you previously applied but did not get hired, a re application letter can help you to stand out from other applicants and show the hiring manager that you are serious about the position. By following our tips and using our examples as a guide, you can write a compelling letter that will make an impression on the hiring manager and increase your chances of getting hired.

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Letter of Intent to Reapply for a Job

My name is Robin Johnson and through this letter, I am expressing my intention to apply for a recently announced post of assistant manager in your organization. What I want to mention here is that I have been with [ABC] company for more than five years as a marketing manager and I feel that I have gained enough experience in this field to groom myself as a professional business marketing manager.

I feel that I can make a significant contribution to your company’s development because, having worked there for more than three years, I am familiar with the routine matters and functioning of your organization, and the nature of work in your organization was understood by me in the best way.

It is clearly indicated in my resume that I have made an advancement in my professional behavior after working in various organizations in various positions. My current roles in my current organization are to conduct market research, performing the market analysis, analyzing the reports, and based on reports, making an inference as to how to devise various marketing strategies.

Moreover, I was also engaged in marketing research projects and this helped me devising various marketing strategies for my organizations. In addition, I have also enrolled myself in various professional courses and developed my communication and interpersonal skills as well. Now, I am confident to bring an element of innovativeness to your organization by virtue of my previous roles.

I am looking forward to discussing with you, my roles in more detail during an interview session. If you need any information beyond my attached CV, I can be contacted. If convenient, I am also ready for an interview whenever you want me to appear before you. I thank you in anticipation for considering my request.

Yours sincerely,

Robin Johnson

Manager HR,

I am feeling a great pleasure while informing you through this letter that I tend to reapply for the recently advertised post of chemical analysis expert in your organization. Having worked in your organization before, I am well aware of the work ethics and working environment and about all the analytical procedures being carried out in your organization.

It has been mentioned in my detailed CV attached with this letter that I have worked in your organization in the same position before. Somehow, to carry on my higher studies, I had to leave your organization. During my stay abroad, along with my studies, I also worked on various research laboratory research projects for the company. My responsibilities were conducting various chemical analyses, working with various laboratory safety techniques, generating laboratory reports, and making inferences on the basis of chemical analysis reports.

Now, since I have completed my higher degree and returned, I am looking forward and tend to reapply for the advertised post in your organization. Since I have worked in this position, I am sure I can prove myself the best option because my previous roles have been coherent with your requirements. In addition, I have also been bestowed with the enthusiasm and right set of skills to make my contribution to your organization.

I hope you take my request in a positive way and will give due consideration to this letter. I am thanking you in anticipation.

Yours affectionately,

Amelia Robert

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Re-Application Letter for Graduate School (2 Samples)

When you apply for graduate admission at different colleges and universities, you may receive admission offers from many graduate schools at more or less the same time. If you get multiple offers, you will need to make a priority list and choose one while sending polite refusal letters to the others. However, things may not always turn in our favor, and you may have to go back on your decision and ask a previous school (one from which we politely refused an offer) to let you enroll after all. In such a case, it is important to write a re-application letter to provide the school management with your intentions of joining them after all.

On the other hand, a re-application letter can also be written if you have been refused admission to a graduate school and you want the management to reconsider their decision of not enrolling you. In this scenario, you may have to be very careful about how you write your letter since you want to change their impression of you. There is a strong possibility that your application will be reconsidered if you provide them with the information that they are looking for specifically.

Recommended : MBA Admission Letter of Intent (Application Letter)

Refer to the following samples to see how you can write your re-application letter in both scenarios:

Graduate School Re-Application Letter Sample 1

Dear [Graduate School Committee],

I hope this letter finds you well. I am writing to express my strong desire to reapply for admission to the [Name of Graduate Program] at [Name of Graduate School].

I applied for the program during the previous admissions cycle but unfortunately received a rejection letter. However, my passion for [field of study] and my unwavering commitment to pursuing advanced education has only grown stronger since then. After reflecting on the feedback provided in my previous application, I have taken proactive steps to improve my qualifications and enhance my candidacy for admission.

First and foremost, I have dedicated myself to gaining further experience in the field. Over the past year, I have been actively involved in [relevant industry-related activities]. These experiences have not only deepened my knowledge but have also confirmed my dedication and readiness to contribute to the academic community.

Additionally, I have invested time in expanding my academic credentials. I have successfully completed [relevant courses or certifications] to bolster my foundational knowledge and skills in [area of study]. These courses have not only broadened my perspective but have also exposed me to the latest advancements and research within the field.

Furthermore, I have cultivated meaningful relationships with professors, professionals, and mentors in the field who have taken a keen interest in my academic and career aspirations. Their guidance and mentorship have been instrumental in refining my research interests and professional goals, and I am confident that their support will continue to advance my potential as a graduate student.

I believe that my reapplication to the [Name of Graduate Program] at [Name of Graduate School] is a testament to my unwavering determination and commitment to academic excellence. I am convinced that my strengthened qualifications, coupled with my passion for research and dedication to intellectual growth, make me an ideal candidate for the program.

I kindly request the opportunity to once again be considered for admission to the [Name of Graduate Program]. I am confident that, given the chance, I will thrive academically and actively contribute to the academic community at [Name of Graduate School].

Thank you for considering my application. I look forward to the possibility of joining the esteemed graduate community at [Name of Graduate School].

[Your Name]

Graduate School Re-Application Letter Sample 2

Jean Berry 11 Apple Street San Diego, CA 92141 (000) 987-6464 [Email]

July 22, 2023

Graduate Admissions Officer School of Environmental Sciences Oregon State University 63 Washington Road Salem, OR 27924

Dear Mr. Spencer:

I am reapplying for Masters in Environmental Sciences program (MES-202) being offered at the Oregon State University for the fall 2024 term. It was with the deepest regret that I could not accept your invitation previously due to personal obstacles.

Having successfully overcome those obstacles and gained additional experience and exposure to environmental sciences through an internship during this time, I am pleased to reapply.

My activities during the time that I took out between fall 2022 and the present, include:

• An extended internship with Green Peace, USA. Where I assisted with policy-making and implementation.
• Volunteered with Save the Earth. Where I assisted in designing and developing strategies to keep our local environment clean by engaging other volunteers.

My commitment to creating awareness of environmental problems that our planet is facing and providing logistical support to agencies active in this arena remains a constant goal. I believe that these experiences, along with my bachelor’s degree, will help me understand the concepts taught more profoundly.

I have enclosed all documents, including past transcripts, internship letters, and volunteer references with this letter, and have also filled out the online application, the reference number of which is RTR52223.

Thank you for your consideration, and I look forward to hearing from you soon.

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Sample Re-Application Letter

May 23, 2001

Dr. Roland dela Fuente President Pilar State University

Dear Dr. dela Fuente:

I am writing to re-apply as an Psychology Instructor of this institution.  I believe that I always do my best to be of service to my students and impart my knowledge that will help them to develop their skills, talents, and attitude and maximize their full potentials.

I always have the heart to help in the development of young individuals to become successful in their chosen field of endeavors.

I hope for your kind consideration. If you have any question, please don’t hesitate to call me anytime.

Thank you very much.

Sincerely yours,

Lorena L. Samaniego

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Application Letter

Letter maker.

Many applicants rarely take time in making application letters, application emails , or professional cover letters assuming that a job resume would do or hiring personnel just won’t take time in reading them. While this may be true in some cases, it is always better to be safe than sorry. If you are curious about writing your application letter , this article would help you achieve an articulate composition to let you have that dream job of yours.

What is Application Letter?

Application Letter Bundle

Download Application Letter Bundle

Application Letter Format

Opening remarks.

Greeting : Begin with a formal and respectful greeting. Example: “Dear Hiring Manager,”

Introduction

Purpose : Briefly state the purpose of your letter. Example: “I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Posting Source].”

Highlight Skills and Experience : Mention your key qualifications, skills, and experience relevant to the job. Example: “With over five years of experience in [relevant field], I have developed strong [specific skills], which align with the requirements of the role.” Explain Why You’re a Fit : Clarify why you’re suited for the position and how you can contribute to the company. Example: “I believe my background in [specific area] and my ability to [relevant task] will enable me to make a valuable contribution to your team.” Mention the Company : Show you have researched the company and express enthusiasm. Example: “I admire [Company Name] for its commitment to [specific value or mission], and I am excited about the opportunity to be a part of such an innovative organization.”

Closing Remarks

Summarize : Recap your interest in the role and enthusiasm to contribute. Example: “In conclusion, I am excited about the opportunity to contribute to [Company Name] and look forward to the possibility of discussing how my skills can support your team.” Request for an Interview : Politely ask for the next step, typically an interview. Example: “I would greatly appreciate the opportunity to interview for this position and discuss how my qualifications align with your needs.”

Goodbye : End with a polite farewell and sign off. Example: “Thank you for your time and consideration. Sincerely, [Your Name]”

Application Letter Example

Dear Hiring Manager, I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Posting Source]. I believe my qualifications and experience make me a strong candidate for this role. First and foremost, my background in [Relevant Field] has provided me with the skills necessary to excel in this position. I have successfully [mention key achievements or experiences related to the job]. I would also like to highlight my ability to work effectively as part of a team, as demonstrated during my time at [Previous Company], where I collaborated with colleagues to [mention relevant teamwork experience]. Additionally, I admire [Company Name] for its commitment to [mention a specific value or mission of the company], and I am excited about the opportunity to contribute to your ongoing success. In conclusion, I am confident that my skills and experience will allow me to make a valuable contribution to [Company Name]. I look forward to the possibility of discussing my application further and am available for an interview at your convenience. Thank you for your time and consideration. Sincerely, [Your Name]

Short Application Letter Example

Dear Hiring Manager, I am writing to express my interest in the [Job Title] position at [Company Name]. I believe my experience in [Relevant Field] makes me a strong candidate for this role. First, my background in [Key Skills] has equipped me to succeed in this position. My time at [Previous Company] allowed me to further develop these skills. I am excited about the opportunity to work with [Company Name] and contribute to your ongoing success. Thank you for your time and consideration. I look forward to discussing my application further. Sincerely, [Your Name]

Application Letter For Students

Application Letter For Employment

Application Letter to Bank Manager

More Application Letter Examples and Samples

• Application Letter to Company
• Application Letter to College Principal
• Application Letter For Internship
• Job Application Letter
• Application Letter with No Experience
• Application Letter For Officer

1. Free Simple Application Letter Template

Free Download

2. Business Loan Application Letter Template

3. Scholarship Application Letter Template

4. College Application Letter Template

5. Membership Application Letter Template

6. Teaching Post Application Letter

7. Volunteer Job Application Letter

8. High School Application Letter

9. Formal Employment Application Rejection Letter

How to Write Application Letter?

Writing an application letter involves a formal structure and a clear, concise expression of your purpose. Here’s how to write an effective application letter:

Header (Sender’s Details)

Your name Your address Your phone number Your email address Date

Employer’s Details

Name of the hiring manager or recipient Their title (if known) Company’s name Company’s address

Use a formal greeting like “Dear Mr./Ms. [Last Name],” or “Dear Hiring Manager,” if the name is unknown.

State the purpose of your letter (e.g., applying for a specific job or seeking a position in the company). Mention where you found the job posting or who referred you. Include a brief statement on why you are interested in the position or the company.

First Paragraph : Highlight your relevant skills, qualifications, and experience. Provide examples of how your experience matches the job requirements. Second Paragraph : Explain why you are the best candidate. Mention your strengths, accomplishments, and how you can contribute to the company. Third Paragraph : Express enthusiasm for the role and willingness to discuss your application in more detail.

Politely thank the reader for considering your application. Mention that you have attached your resume or any other required documents. Indicate your willingness for an interview. Close with a formal sign-off like “Sincerely” or “Best regards,” followed by your name.

Importance of Application Letter

An application letter is an essential document for several reasons, especially when seeking employment or admission to a program. Here are the key points explaining the importance of an application letter:

1. First Impression

• The application letter is often the first document a potential employer or institution sees. It introduces you, your qualifications, and your interest in the position or program, setting the tone for the rest of your application.
• A well-written letter can leave a positive, lasting impression.

2. Highlights Relevant Skills and Experience

• It gives you the opportunity to showcase your skills, experience, and qualifications tailored to the specific role or program you are applying for.
• Unlike a resume, an application letter allows you to explain how your background makes you a good fit for the role, helping you stand out.

3. Personalizes Your Application

• A resume can be impersonal, listing facts about your experience. An application letter personalizes the application, allowing you to explain your motivation, enthusiasm, and passion for the job or program.
• It also shows that you’ve done your research about the company or institution, making your application more targeted.

4. Provides Additional Context

• It allows you to address gaps in your resume, changes in your career, or other unique circumstances that may require further explanation.
• You can use the letter to highlight your most significant achievements and make a strong case for why you should be selected.

5. Demonstrates Communication Skills

• Writing a clear, professional, and well-organized letter demonstrates your ability to communicate effectively, which is often a key skill in many jobs.
• Employers or admissions officers assess your attention to detail, writing style, and professionalism based on your application letter.

6. Expresses Enthusiasm and Commitment

• It provides a platform to express your genuine interest in the position or program, showing that you’re not just sending a generic application.
• Employers and institutions value candidates who are enthusiastic and committed, and an application letter is an effective way to convey this.

7. Increases Your Chances of Being Selected

• A well-crafted application letter can differentiate you from other candidates and increase your chances of being shortlisted for an interview.
• It shows that you’re serious about the opportunity and are willing to take the extra step to explain why you’re the right fit.

Tips for Application Letter

Here are some tips for writing an effective application letter:

• Start with a strong introduction : Clearly state the purpose of your letter and the position you are applying for.
• Tailor the content : Customize the letter for the specific job or program, showing you understand the role and requirements.
• Highlight your strengths : Focus on key qualifications and skills that align with the job description.
• Be concise : Keep your letter to one page, focusing on the most relevant details.
• Show enthusiasm : Convey genuine interest in the role and the organization.
• Proofread : Ensure your letter is free of grammar and spelling errors.
• Include a call to action : Politely express your desire for an interview or further discussion.

How do I address the recipient if I don’t know their name?

Use a general salutation like “Dear Hiring Manager” or “To Whom It May Concern.” However, try to research and find the recipient’s name if possible.

Should I mention salary expectations in an application letter?

Only include salary expectations if the job posting specifically requests it. Otherwise, avoid this topic in your letter.

How do I address employment gaps in an application letter?

Briefly explain any gaps in employment, focusing on how you’ve stayed productive or developed new skills during that time.

Should I include references in my application letter?

No, references should be provided upon request or listed separately on your resume. The application letter should focus on your qualifications and interest in the position.

What tone should I use in my application letter?

Maintain a formal, professional, and confident tone throughout the letter.

Text prompt

• Instructive
• Professional

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