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Manage who can present and request control in Teams meetings and webinars

  • 2 contributors
  • Applies to: Microsoft Teams

APPLIES TO: ✔️Meetings ✔️Webinars ✖️Town halls

As an admin, you can manage who can present in meetings and webinars and whether participants and external participants can request control of the presentation.

Manage who can present and request control

To manage who can present and request control, follow these steps:

  • In the Teams admin center, expand Meetings and select Meeting policies .
  • Select the policy that you want to edit or create a new one.
  • Navigate to the Content sharing section.
  • Select your desired values for Who can present , Participants can give or request control , External participants can give or request control (described in the following sections).
  • Select Save .

Manage who can present

Who can present lets organizers choose who can be presenters in a meeting or webinar. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting .

This setting is a per-user policy that and lets you choose the default value for the Who can present setting that organizers see in their Meeting options. The Who can present policy setting affects all meetings and webinars, including Meet Now meetings.

To specify the default value of the Who can present setting in Teams, select one of the following settings in the Who can present policy:

Option Behavior
Only organizers and co-organizers Only the organizer and chosen co-organizers can present during the meeting or webinar. All the other participants join the meeting or webinar as attendees.
People in my org and guests Authenticated users in your org, including guests, join the meeting or webinar as a presenter and can present.
Everyone Everyone attending the meeting or webinar joins as a presenter and can present. This setting corresponds to the setting in Teams.

After you set the default value, organizers can still change this setting through their Meeting options in Teams to choose who can present in their meetings and webinars.

Participants can give or request control

This setting is a per-user policy that controls whether users with this assigned policy can give, be given, or request control of the shared desktop or window. To give control, your users can hover over the top of the screen.

You can toggle this setting On or Off in the Teams admin center or manage this policy in PowerShell.

When this assigned policy is On for a user, the Give Control option is displayed in the top bar during a sharing session.

When this assigned policy is Off for a user, the Give Control option isn't available.

Let's look at the following example.

User Meeting policy Allow participant to give or request control
Daniela Global On
Adele Location1MeetingPolicy Off

Daniela can give control of the shared desktop or window to other participants in a meeting or webinar Adele organizes. However, Adele can't give control to other participants.

To give and take control of shared content during sharing, both users must be using the Teams desktop client. Control isn't supported when either user is using Teams in a browser.

Use the -AllowExternalParticipantGiveRequestControl parameter within the PowerShell CsTeamsMeetingPolicy cmdlet to control whether or not external participants can give, be given, and request control during meetings and webinars.

To allow users to give, be given, and request control during meetings and webinars, use the following script:

To prevent users from giving, being given, and requesting control during meetings and webinars, use the following script, use the following script:

External participants can give or request control

This setting is a per-user policy. This policy controls whether external participants can give, be given, or request control of the sharer's screen in meetings and webinars organizers with this policy create.

External participants can give or request control doesn't control what external participants can do in meetings and webinars they attend. The organizer's Who can present and Who can bypass the lobby settings in their Meeting options determines what external participants can do in their meeting or webinar.

External participants in Teams meetings can be categorized as follows:

  • Anonymous participant
  • External access users

For external access users to give control to other external participants, both you and the other org's admin must have this policy set to On .

For external participants to give, be given, and request control in meetings and webinars organizers with this policy create, use the following script:

To prevent external participants from being given, giving, and requesting control in meetings and webinars organizers with this policy create, use the following script:

Related topics

  • Teams policy reference - Meetings
  • Assign policies to your users in Teams
  • Teams PowerShell overview
  • Plan meetings
  • Plan webinars

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Additional resources

  • Tom Arbuthnot
  • Microsoft Teams Podcast
  • Tom’s Email Update

No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode

One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “Take control” of presenting the deck seamlessly.

In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with “next slide please”. It became a running joke with the UK Government updates that they were constantly prompting for “next slide please”

image

PowerPoint Live Presenter Mode won’t be suitable for every meeting type, as you may not want everyone in the meeting to have the power to “take control” but for internal “All Hands” type meetings, where multiple presenters have a couple of slides each to present, each presenter can just “take control” in turn and drive the slides.

Using PowerPoint Live Presenter Mode

image

Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer.

The person uploading will be the initial “deck presenter”; they will initially have control to move the deck forward for everyone in the meeting

Presenter Options in PowerPoint Live Presenter Mode

image

The presenter gets a nice view of the overall deck and the current slide you are presenting. You will also see slide notes. This is so useful if you are presenting from a single screen. You can also see all the chat while presenting. This tight integration with PowerPoint is something that steps Microsoft Teams apart from other online meeting platforms.

You can also use the new “standout” mode (not sure about that name, I prefer “weatherman mode”) to appear over the slides which can help promote engagement. Note, standout mode person overlaid on the slides won’t come through on a recording, The recording will show normal bottom right video.

image

PowerPoint Live Attendee Features

Attendees can even personally move forwards and backwards in the deck, this is useful if they want to see what is coming up

image

the presenter can turn off this feature if they prefer

image

Attendees can also personally put the slides into “high contrast mode” for improved accessibility. This only affects their view of the slides.

image

“Take Control” – the “next slide please” killer

Often in meetings with multiple presenters, before PowerPoint Live, one person presents the deck for the whole meetings, probably via screen sharing, and as the current talker asks that person to move the slides forward; “Next slide please”. Saving the pain of one person screens sharing, then another, then another.

With PowerPoint Live, In the meeting, everyone other than the current person presenting the slides will see the slide the presenter is presenting, but they also have a “Take Control” button.

image

The person that presses that button then gets the presenter view and control, and the original presenter gets prompted that someone has taken over. They can see who took over as the current presenter is shown in the bottom left.

This allows seamless transfer of presenters with no interruption for the “viewers” of the presentation for a much slicker meeting.

image

See the banner prompt notifying the previous presenter that someone has taken over presenting and in the bottom left I can see it’s Tom Morgan now presenting

Note, PowerPoint Live won’t work well for meetings where presenters need to “screen share” outside of a single PowerPoint deck. If someone does drop the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, it prompts them with the option to resume at the same point in the deck.

image

About the author

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A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Founder and Principal at Empowering.Cloud as well as a Solutions Director at Pure IP.

Tom stays up to date with industry developments and shares news and his opinions on his Tomtalks.blog, UC Today Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

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So they have finally caught up to WebEx and Adobe Connect

Not bad. Would definitely need to be able to share other things like videos outside of PowerPoint. Also, other online meeting tools have this feature but if the original presenter tries to use their own screen, it overrides what the remote user is doing. Does this happen in Teams Live as well?

The original presenter can press take control, like the others.

[…] No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode. One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. The killer feature is that anyone can “Take control” of presenting the deck seamlessly. […]

Can you stop selected participants from taking control as well as moving forwards?

Yes, in the meeting settings

can you please give us more details how to do so?

thank you in advance!

Do you know of any way to make the Powerpoint slides bigger for the participants? The full screen command does not really go full screen anymore and all the zoom shortcuts zoom in on the controls, not the presentation – help!? I can’t find this anywhere – the old key commands that used to work now do not in Powerpoint Live. We are on laptops btw – not bigger monitors – hence the problem.

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How To Give Control in Teams to Switch Presenter

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Microsoft Teams continues to add new features and ways to engage meeting attendees. Sometimes when you’re a presenter in a Teams meeting, you’ll want to allow someone else to present or give control to someone else in the meeting. We’ll run through the different ways to present and how to give control in Teams to someone else.

The information below applies to all Microsoft Teams meetings, including breakout sessions and webinars. Some features, like PowerPoint Live, are only available while using the desktop version of Teams and cannot be accessed if you’re running Teams in a web browser.

Sharing Content in a Teams Meeting

When you’re in a Teams meeting and select the Share button, you can choose to share content in different ways:

  • Share your screen : This option will allow meeting attendees to see anything that’s on the monitor you select.
  • Share a specific window : This option will only allow attendees to see the specific window you choose to share.
  • Create a Whiteboard : This option will launch the Whiteboard app so meeting attendees can collaborate. 
  • Share a PowerPoint : Select a specific PowerPoint file to present to meeting attendees.

Sharing Content in a Teams Meeting image

When you choose to share a PowerPoint presentation (rather than sharing the specific window the PowerPoint is in), meeting attendees will get a few extra features, and so will you.

When you share a presentation using PowerPoint Live, attendees will be able to move through the slides in your presentation at their own speed. Don’t worry—meeting attendees won’t control what other attendees see. You’ll still be in control of your presentation . However, if an attendee wants to skip a few slides ahead to see what’s coming, they can. When they’re ready, there’s a sync button which will sync them up with the presenter.

Sharing Content in a Teams Meeting image 2

If you don’t want attendees to move through the presentation on their own, you can toggle that feature off by selecting the eye icon on the control panel that appears on the presentation.

When you share a presentation via PowerPoint live, you’ll be able to see your notes, slides, and the audience while you present. This is a feature that Teams users have been clamoring for, and we’re thrilled to see that Microsoft listened.

Sharing Content in a Teams Meeting image 3

You’ll also get access to multi-colored laser pointers, pens, and highlighters to aid in your presentation.

Roles in Teams Meetings

First, let’s get clear about the various roles available in Teams meetings. The person who creates the link to join the meeting is the organizer. That person has ultimate control and can do things that no other attendee can do like manage breakout rooms .

The organizer can designate other meeting attendees as presenters. Only the organizer and presenters can share content during the meeting. Besides the organizer and presenters, everyone else in the meeting is called an Attendee.

Roles in Teams Meetings image

The organizer can set presenters in advance of the meeting or on the fly during the meeting. To set presenters in advance of the meeting, the meeting organizer should select the Meeting Options link in the calendar invitation for the meeting.

A web page will open where you can choose who will be able to present during the meeting.

Roles in Teams Meetings image 2

If you choose Specific people , next type in the names of the people who you want to be Presenters.

Roles in Teams Meetings image 3

How To Promote an Attendee to Presenter in Teams

If you’re the meeting organizer, it’s easy to promote a meeting attendee to presenter during the meeting itself.

  • Find the attendee in the participant list.
  • Select the More options (three dots) link next to the attendee’s name.

How To Promote an Attendee to Presenter in Teams image

  • Select Make a presenter .

How To Promote an Attendee to Presenter in Teams image 2

Now that person will be able to share content during the meeting.

Presenting vs. Taking Control

It’s important to understand the distinction between presenting in a Teams meeting and taking control of shared content.

Apps like GoToMeeting and Zoom have ways for meeting attendees to take control of another attendee’s computer. This usually happens in remote support sessions. So far, Microsoft Teams has not provided that functionality. However, Teams does allow presenters to give limited control to another attendee, and attendees can request control from presenters.

Obviously, you should only give control in Teams to someone you trust.

How To Give Control in Teams

In Microsoft Teams, if you want someone else in your meeting to edit a file you’re sharing or take over your presentation, you can give control to that person. It’s like adding a second, simultaneous presenter. You’ll both be able to control what’s being shared. You can take back control any time you want.

You can only give control to someone else in your Teams meeting when you’re presenting. Mouse over the content you’re sharing to activate the sharing toolbar and select Give control .

How To Give Control in Teams image

From there, select the person you want to give control to. The person you want to give control to will receive a notification letting them know that you want to share control of the presentation with them. When you share control with someone else, they’ll be able to make edits and other changes to the shared screen.

How To Give Control in Teams image 2

If you want to take control back from them, simply select the Cancel Control button.

How To Request Control in Teams

Requesting control while someone’s presenting in Teams works similarly. Simply select the Request control button. The presenter can then choose to Allow or Deny your control request.

How To Request Control in Teams image

When you no longer want control, you can select the Release control button.

Get Comfortable with Microsoft Teams

Love it or hate it, it doesn’t look like Microsoft Teams is going away any time soon. If your employer uses Teams, it’s worth learning a few Teams tips and tricks to get more comfortable with all its features. 

You can read about several ways to run polls in Teams meetings or learn how to hide your mess by changing your background in Teams.

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Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

take control of presentation in teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

take control of presentation in teams

This opens the Share Tray. From it you can choose to start sharing

  • Your Desktop (Screen share)
  • Specific application (Window)
  • Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
  • PowerPoint document

take control of presentation in teams

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

take control of presentation in teams

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

take control of presentation in teams

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

take control of presentation in teams

You can use that same icon to stop sharing in the expanded window.

take control of presentation in teams

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

  • A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
  • Browse for more

take control of presentation in teams

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

take control of presentation in teams

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

take control of presentation in teams

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

take control of presentation in teams

I have a another article diving deeper to Presenter view in here !

take control of presentation in teams

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

take control of presentation in teams

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

take control of presentation in teams

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

take control of presentation in teams

You will get a warning that someone has taken the control and can easily take it back.

take control of presentation in teams

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

take control of presentation in teams

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

take control of presentation in teams

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

take control of presentation in teams

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

take control of presentation in teams

When you have the share tray open you can choose to share something of following

  • Desktop (Screenshare)
  • A specific PowerPoint document
  • Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

take control of presentation in teams

  • Entire screen
  • Application window (a specific application only)
  • With Microsoft Edge you have option to choose a selected, specific, tab

take control of presentation in teams

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

take control of presentation in teams

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

take control of presentation in teams

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

take control of presentation in teams

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

take control of presentation in teams

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

take control of presentation in teams

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

take control of presentation in teams

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

take control of presentation in teams

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

take control of presentation in teams

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

take control of presentation in teams

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

take control of presentation in teams

You choose Share and you get to choose what to share

take control of presentation in teams

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

take control of presentation in teams

After that one you may have reshare the screen. And you get the next warning.

take control of presentation in teams

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

take control of presentation in teams

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

take control of presentation in teams

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

take control of presentation in teams

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

take control of presentation in teams

From this screen you can choose to browser thought

  • A PowerPoint presentation from any Team and channel you belong to!
  • Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

take control of presentation in teams

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

take control of presentation in teams

You will get a warning before you take the control – in case you pressed Take Control accidentally.

take control of presentation in teams

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

take control of presentation in teams

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

take control of presentation in teams

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

  • I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
  • If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
  • Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
  • Share your screen early rather than later. This will give you time to reshare.
  • When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
  • Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
  • When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
  • I rarely use application / window -sharing.
  • Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
  • Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
  • Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

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Published by Vesa Nopanen "Mr. Metaverse"

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"

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How to enable request control in microsoft teams.

Microsoft Teams is a collaboration tool that allows users to work together. It has a feature called request control , which can be enabled. Here’s how to do it:

  • Open the Teams app and go to the meeting.
  • At the bottom of the screen, locate the “More actions” button (three dots) and click on it.
  • Choose the “Request control” option from the menu. This will let participants take control of shared content during the meeting.

There’s an amazing story about request control in Microsoft Teams. A team of developers was working on a project presentation. Sharing screens without interrupting each other was tricky. But they found the request control feature. It helped them collaborate smoothly and present their project without any disruption.

So, if you want to collaborate better in Microsoft Teams, make sure to enable request control. Give everyone permission to take control when needed. That way, all participants can contribute and make changes in real time.

What is request control in Microsoft Teams

Request control in Microsoft Teams gives users the power to request permission to take control of someone else’s screen during a meeting or presentation. Seamless collaboration and increased teamwork is possible with this feature.

Users can click “Request Control” in their Teams toolbar. Then, the recipient of the request gets a notification to grant or deny access. It’s very useful for group projects and remote presentations.

Request control also encourages inclusivity and engagement. People who prefer visual communication can contribute without talking over others.

Sarah , an HR manager, uses request control while training new employees. John , one of the new employees, spots something he needs clarification on. He uses the request control feature to highlight it on Sarah’s shared screen. Sarah can then elaborate without disrupting the flow.

Request control in Microsoft Teams makes virtual meetings more efficient. It encourages individuals to contribute without hesitation and increases productivity. It also boosts teamwork.

Benefits of enabling request control in Microsoft Teams

Empowering request control in Microsoft Teams has multiple benefits. Firstly, it allows brilliant management of workflows by streamlining the process of asking for and allowing access to documents or files.

Secondly, it boosts collaboration between team members as it allows them to take responsibility for their work.

Thirdly, request control guaranteeing a higher security level , as only approved personnel can gain access. This reduces the danger of unauthorized access or data break-ins. Plus, it promotes transparency and accountability within the team.

Lastly, enabling request control in Microsoft Teams saves time and increases productivity by removing the need for extra back-and-forth conversations about file access permissions. With just a few clicks, team members can put in their requests and get approvals on time.

Pro Tip: It’s wise to set up clear guidelines and establish proper communication channels to guarantee hassle-free utilization and implementation of the request control feature in Microsoft Teams.

Step-by-step guide on how to enable request control in Microsoft Teams

Enabling request control in Microsoft Teams brings better control over meetings and presentations. With this feature, participants can ask to take control of the screen and be more involved during collaborations or discussions. Here’s a step-by-step guide on how to enable it:

  • Open Microsoft Teams and join a meeting.
  • Look for the meeting controls at the bottom of the screen and click the “…” button.
  • From the dropdown menu, select “Meeting options” for additional settings.
  • Scroll down to the “Who can present?” section and choose “Specific people” or “Everyone”.

That’s it! Following these four steps enables request control in Microsoft Teams and improves collaboration.

It has many benefits, including promoting participation, boosting engagement levels, and aiding effective communication among team members.

Did you know? Request control is available for Windows and macOS users in Microsoft Teams meetings.

Troubleshooting common issues with request control in Microsoft Teams

Permissions? Check! Ensure you have the right permissions for request control on Microsoft Teams. If not, contact your admin!

Got the latest Teams app? Update it! Outdated versions can cause problems with request control.

Restart your device! Sometimes, tech glitches can be resolved this way. Close all apps and reboot before trying request control again.

Cache and cookies? Clear them! This can help resolve any temporary data conflicts that could be causing problems.

Conflicting extensions? Disable them! Third-party extensions can interfere with the functionality of Microsoft Teams, including request control.

Still stuck? Contact Microsoft Support! They’ll help diagnose and troubleshoot any underlying issues with request control.

Request control in Microsoft Teams requires persistence. These steps will help you get the most out of the feature. Microsoft is constantly improving their offerings to give users a seamless and productive experience. If you have any issues with request control or other features in Microsoft Teams, Microsoft Support is just a click or call away, to get you back on track fast!

Request Control in Microsoft Teams gives users the power to lead their meetings. To turn it on, go to the bottom of your screen during a meeting. Then, click the “…” to show the menu and select “Manage Permissions.” Toggle on the “Request Control” option.

Now, participants can ask for control when you share your screen or an app. You will get a notification. You can choose if you want to grant control. That way, you stay in charge.

Here are some tips to get the most out of Request Control:

  • Use it for specific situations where you want people to interact with your content. Don’t grant control too often.
  • Let your participants know when and how they can ask for control.

Request Control helps you and your team collaborate. Try it now to boost teamwork and productivity.

Additional tips and considerations for using request control in Microsoft Teams

Enhance Microsoft Teams request control using some extra tips and considerations! Here’s a 4-step guide to optimize the feature:

  • Enable the request control setting.
  • Speak with team members before using it, so they understand.
  • Set clear expectations and guidelines for using it during meetings.
  • Review and refine the approach based on feedback from past sessions.

Be conscious and considerate when using request control. Give team members time to express their ideas before taking over. It’s not about dominating, but facilitating productive exchanges. Have a collaborative mindset that encourages active participation.

Unlock the power of request control in Microsoft Teams! With these extra tips, you can create an environment where everyone contributes to shared goals. Don’t miss out on improving your teamwork experience!

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Share Slides in Teams meetings with PowerPoint Live

PowerPoint Live offers benefits over simple screen-sharing.

This article applies to: Microsoft Teams

PowerPoint Live in Microsoft Teams offers several benefits over screen-sharing your PowerPoint presentation window or editing window. 

  • Seamlessly switch between presenters.  Unlike screen-sharing, where the presentation is shared from a single presenter, co-presenters can take control of the slide deck during their portion of the presentation. 
  • The built-in presenter view provides all the tools you need for a successful meeting.  You can see the audience, control slides, and view notes all in one location. 
  • Enhanced accessibility.  Audience members can use screen readers, live translation, and high contrast slides. 
  • Special audience focus tools.  Use the laser pointer, pen, and highlighter to draw attention to key points. 
  • Option for attendees to go back or ahead.  If enabled, audience members can move between slides to review something they missed while the presentation continues. 
  • Smoother transitions to video or audio.  Play high-quality embedded video and audio without having to change to a browser, media player, or other outside app or window. 
  • Instant attendee access to links.  Audience members can open links and videos in the presentation on their own devices. No more waiting for you to circulate the presentation after the meeting. 

For more information, see Microsoft’s  Share slides in a Teams meeting with PowerPoint Live  and the Microsoft blog post  Introducing PowerPoint Live in Microsoft Teams . 

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Home / Blog / How to give control in teams?

How to give control in teams?

May 4th, 2023 by Emily Houssier

As remote work becomes more prevalent, Microsoft Teams has emerged as a popular communication and collaboration tool for businesses. Teams meetings are a standard feature of the platform and have become an essential way for teams to connect virtually. During meetings, the ability to share screens, presentations, and files with attendees is vital to creating a collaborative environment. However, controlling who has access to share and edit this content is crucial to maintaining the confidentiality and security of the meeting.

In this article, we will discuss how to give control in Teams meetings. We will walk you through the process of granting presenter access to specific attendees, managing permissions, and troubleshooting any issues that may arise.

Presenter and Attendee Roles in Teams Meetings

When you set up a Teams meeting , there are two primary roles: presenter and attendee. The presenter initiates the meeting and controls its content. In contrast, the attendee joins the meeting as a participant. Attendees can share their screens or enable video, but they cannot change the shared content. 

Are you a complete Microsoft Teams beginner? Learn how to  add an external person to teams

Meeting Control Features in Teams

The meeting control feature in Microsoft Teams allows presenters to grant attendees the ability to manage the shared content during the meeting. The host can share their screen, conduct a PowerPoint presentation, or collaborate with the attendees using the whiteboard feature. The ability to give control access to attendees is an essential feature that enhances the meeting experience for both hosts and attendees.

how to give control in teams request

Step 1: Initiating Meeting Control Request

Before giving control to an attendee, the presenter must initiate the meeting request. 

Locating Meeting Control Options

  • Open the Teams app on your computer.
  • Click on the meeting to enter the meeting room.
  • At the bottom of the screen, click on the ellipsis (three dots) to open the menu.
  • From the menu, go to Microsoft Teams “Settings” , and select “Meeting options.”

Initiating Request for Control

  • Once the Meeting Options opens, scroll down to the “Who can present?” option.
  • Select “Specific people” from the drop-down menu.
  • Enter the name of the person you want to assign control to in the search bar, or pick from the list of attendees.
  • Click on “Save” to save the changes.

how to give control in teams control

Step 2: Granting Control to Participants

After the host initiates the request, the attendees can request control by clicking the “Request control” button. The presenter can then approve or deny the request based on their discretion.

Approving Control Request

  • When an attendee requests control, the presenter will receive a notification in the meeting chat.
  • To approve the request, the presenter can click on “Give control” from the notification.
  • The host can also approve the request by clicking on the participant’s name in the meeting window and selecting “Give control.”

Granting Control to Specific Attendees

  • Click on the participant’s name in the meeting window.
  • From the drop-down, choose “Make a presenter.”
  • The selected participant will then have control over the shared content.

Granting Control to All Participants

  • Click on the ellipsis (three dots) at the bottom of the screen to open the menu.
  • From the menu, select “Meeting options.”
  • Scroll down to “Who can present?” and choose “Everyone” from the drop-down.

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Step 3: Managing Control Permissions

Presenters can monitor and manage the attendees’ permissions during the meeting. This is important to protect information in Microsoft Teams .

Monitoring and Managing Control Permissions

  • Scroll down to “Who can present?” and select “Specific people” from the drop-down.
  • Review the list of participants who have been given control rights.
  • To revoke control access from a participant, click on their name and click “Remove presenter.”
  • Click on “ Save ” to save the changes.

Revoking Control from Participants

  • From the drop-down menu, select “Revoke control.”
  • The participant will no longer have control access to the shared content.

how to give control in teams control issues

Step 4: Troubleshooting Meeting Control Issues

Hosts or attendees may sometimes encounter issues with the meeting control feature. Here are some common issues and troubleshooting steps:

Issue: Unable to see “Request control”

  • Solution: The presenter may have disabled “Request control”. To enable it, follow the steps in Step 1 and select “Anyone” from the “Who can present?” drop-down.

Issue: Unable to grant control to specific attendees

  • Solution: Ensure that the presenter has initiated the request and the participant has requested control access. If the issue persists, try restarting the Teams app.

Issue: Unable to share the screen

  • Solution: Ensure the host has enabled screen sharing in the meeting settings. Also, check that the presenter’s device is connected and functioning correctly.

Issue: Unable to see shared content

  • Solution: Ensure the attendee has joined the meeting and the presenter has shared the content correctly. Also, check that the attendee’s device is connected and functioning correctly.

Why is it important to know how to give teams control?

Understanding how to delegate control effectively in Microsoft Teams is paramount for fostering collaboration and productivity within teams. By empowering team members with the ability to lead discussions, manage files, or schedule meetings, you distribute responsibilities evenly and capitalize on individual strengths. This cultivates a sense of ownership and accountability and ensures that tasks are handled efficiently, leading to smoother project progression. Moreover, with Microsoft Teams’ status settings allowing users to indicate their availability and workload, knowing how to grant control enables leaders to make informed decisions on task assignments, respecting team members’ bandwidth and ensuring a balanced workload distribution. Mastering control delegation in Microsoft Teams ultimately enhances communication, streamlines workflow, and promotes a more harmonious team dynamic.

In conclusion, the meeting control feature in Microsoft Teams is a powerful tool that enhances the collaboration and communication experience during virtual meetings. With the ability to transfer access to specific participants, presenters can create an interactive and collaborative environment that fosters teamwork and productivity. By following the steps outlined in this article, you can easily give control in Teams meetings, manage control permissions, and troubleshoot any issues that may arise. Remember to prioritize security and confidentiality by carefully managing Microsft Teams permission and controlling who has access to control shared content during the meeting.

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How to create and deliver a winning team presentation

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Anete Ezera May 31, 2024

Team presentations are about creating a dynamic experience for your audience whilst working together to share valuable information.

You might need to do a team presentation in various situations. For example, in a school project, a team presentation lets each member highlight their contributions. In the workplace, team presentations are great for updating projects, pitching ideas to clients, or sharing research findings with stakeholders. 

Using a platform like Prezi can really boost your team’s presentation. Let’s look at what makes team presentations effective and how you can create a successful one.

take control of presentation in teams

Team presentations explained

So what exactly is a team presentation? Simply put, in a team presentation you’re working with others to share information or ideas. Each person brings their strengths and viewpoints, making the presentation more engaging.

Typically, the team divides the content so everyone has a part to focus on. This involves planning, creating visual aids like slides, and practicing together. The goal is to ensure everything flows smoothly and the message is clear. By combining everyone’s efforts, you end up with a presentation that effectively shares your team’s insights and knowledge.

How to create a great team presentation: a step-by-step guide

When done right, team presentations can be a really rewarding experience for everyone involved. To make sure the creation process runs smoothly, follow this step-by-step guide.

1. Gather your team

To start, you need to get everybody together. Use this opportunity to discuss the purpose of the presentation and what you want to say. This way, everyone understands the goal and can be on the same page with the project.

2. Divide the responsibilities

During the discussion, pinpoint what each team member is good at and assign roles based on their strengths. For example, one person might be great at research, another at designing slides, and someone else might excel at public speaking. By dividing tasks this way, you ensure a high-quality presentation as everyone gets to contribute the best way they can.

3. Plan the content

When planning your content, outline the key points you want to cover. Break down the presentation into sections and decide who will handle each part. Make sure the content flows logically from one section to the next. This planning phase is crucial for a cohesive presentation.

4. Develop visual aids

Great visuals can make your presentation stand out. That’s where Prezi steps in to help you create engaging visuals that complement your content. Also, make sure to keep the design consistent and not too cluttered. Remember, visual aids should enhance your message, not distract from it.

5. Rehearse together

Practice makes perfect! Schedule a few rehearsals where everyone presents their part. Pay attention to the transitions between speakers to ensure they’re smooth. Rehearsing together helps you catch any issues and make sure everyone is comfortable with their role.

6. Get feedback

To improve your delivery, practice in front of a trusted audience of friends or colleagues, and get their honest opinions. They can give you feedback on any tweaks you can make to improve your presentation. Following this, you can then make any necessary adjustments based on their feedback.

7. Prepare for Q&A

Be ready to answer questions from your audience. To prepare, discuss potential questions with your team and decide who will answer which types of questions. This preparation helps ensure you can handle the Q&A session confidently.

8. Present with confidence

On the day of the presentation, stay calm and confident. Trust in the preparation you’ve done. Remember to engage with your audience, make eye contact, and speak clearly. Most importantly, support each other as a team, and have fun with it.

To learn more about delivering a successful presentation with two or more people, explore our article on co-presenting tips and techniques .

9. Reflect and learn

After the presentation, gather your team to reflect on what went well and what could be improved for next time. Learning from each experience helps you continually improve your presentation skills.

By following these steps, you can be sure that every aspect of creating a team presentation is covered, allowing maximum success. 

What are the advantages of team presentations?

Collaborating as a team for presentations has many advantages, including: 

The opportunity to work together as a team provides a sense of unity. Whether it’s in the workplace or an educational setting, relying on each other and sharing insights can really improve morale in any team. Also, being in a group provides motivation and excitement that you may not necessarily experience in solo presentations. 

Understanding of each other

In education and business settings, working on a team presentation means interacting with other members. Hearing other’s opinions and suggestions can help in getting to know your team better, which can help in other aspects of work or school. 

take control of presentation in teams

Promotes teamwork 

The ability to work together effectively for a team presentation can improve other team interactions further down the line. It’s a great opportunity to get everyone involved, especially those who might usually shy away from group discussions. This creates a more forthcoming team for the future. 

Less opportunity for errors

Having more than one person contributing to a presentation means that there’s less chance of making mistakes. There’s going to be more than one person looking over progress, which means that any initial errors will likely be spotted by someone in the team. Even when working on your own sections, the chance to rehearse together means that you can all pick up on potential mistakes before the big day. 

Diverse perspectives

Having a whole team involved means that several different viewpoints are brought together. Having each team member contribute their unique insights can lead to a richer and broader presentation overall. This ensures your presentation has a bigger impact on your audience. 

Shared workload

With a team presentation, the workload is distributed among the group, making it more manageable. This should reduce the pressure off any one individual and allows for more thorough preparation before you take to the stage. 

Improved audience engagement

Having multiple speakers can help to keep your audience interested. Each presenter will have different voices and styles of presenting, which can help maintain the audience’s attention throughout the whole presentation. 

Demonstrates team strength 

For business professionals in particular, creating and presenting a successful team presentation shows the power of your company. It portrays to your audience how reliable you are as a team and how you can work together to deliver great results. This is going to help you with future prospects and gaining the trust of clients, investors, and partners. 

Top tips for creating and presenting your team presentation

Here are some top tips to help you nail a team presentation, with some advice on what to do and what to avoid.

Do: plan early

Start planning your presentation as soon as possible. Early planning gives you ample time to organize content, assign roles, and create visuals. Don’t wait until the last minute – good preparation is key to a smooth presentation.

Two young cheerful businesswomen working on laptop computer together on laptop computer in cafe. One of them is jotting down notes during the meeting.

Don’t: overload slides

Avoid cramming too much information onto your slides. Instead, keep them clean and simple with key points and visuals. Your audience should be listening to you, not reading dense text on the screen.

Do: practice together

Rehearse your presentation as a team several times. This helps ensure smooth transitions between speakers and a cohesive delivery. In addition, practicing together builds confidence and helps you refine your timing.

Don’t: ignore feedback

Constructive criticism can help you improve your presentation. However, don’t take feedback personally – use it to make your presentation stronger.

Do: engage your audience

Keep your audience engaged by incorporating questions or a brief activity into your presentation. This interaction helps maintain their interest and makes your presentation stand out.

take control of presentation in teams

Don’t: monopolize the presentation

Ensuring everyone on the team has a chance to speak values each member’s contribution and keeps the presentation dynamic and interesting.

Do: use effective visuals

Visuals are great for engaging your audience and capturing their attention! That’s why make sure to incorporate charts, images, and videos to illustrate your points. Compelling visuals can make complex information easier to understand – just make sure they’re relevant and support your message.

Don’t: forget to smile

A friendly demeanor can make a big difference. Smiling helps you appear confident and approachable, and it can put both you and your audience at ease. Remember, you’ve prepared well, so enjoy the experience!

Do: use Prezi

If you want to stand out, use Prezi for your presentation! Its dynamic, non-linear format can make your content more engaging and visually appealing. Prezi allows you to create a more interactive and memorable presentation experience and makes the presentation creation process even easier with AI-powered functionalities .

Don’t: rush through transitions

Transitions between speakers are crucial. Don’t hurry through them; take your time to smoothly hand over to the next person. This maintains the flow of the presentation and keeps the audience engaged.

Creating a team presentation is a fantastic opportunity to showcase your collective talents and knowledge. By following these tips, you’ll be well on your way to delivering a presentation that’s both impressive and enjoyable.

Why Prezi is perfect for team presentations: the power of Prezi AI

Prezi is the go-to platform for team presentations, thanks to its incredible AI features. Prezi AI makes creating a polished, professional presentation a breeze, allowing you to focus on your content while it handles the design.

With Prezi AI, you can simply provide a prompt about your subject, and it will suggest the best layout, color scheme, and design elements. This means you don’t have to be a design expert to create a visually stunning presentation. Prezi AI can even put your entire presentation together for you, ensuring that it looks cohesive and engaging.

One of the standout features is the Prezi AI text tool. It can suggest edits to improve your content, recommend the best way to display your text—whether it be in lists, bullet points, or paragraphs—and even adjust the length of your text to fit perfectly on your slides. This not only saves time but also means you don’t need to constantly double-check your work. You can present with assurance, knowing your presentation is professionally polished.

Presenting with Prezi is incredibly easy, making it ideal for both virtual and in-person settings. For virtual presentations, Prezi Video allows you to display your slides live next to you, creating a more engaging experience for your audience. Prezi’s collaborative features are perfect for team presentations, enabling the entire team to present together virtually. Each member can take turns presenting their sections seamlessly, making it feel as if you’re all in the same room, even if you’re miles apart.

Prezi AI takes the stress out of creating and presenting, making it the best tool for team presentations. With its intelligent design suggestions, text editing capabilities, and seamless virtual presentation features, Prezi ensures your team can deliver an impressive and professional presentation every time.

Here’s a summary of the key things Prezi AI can do

Build your presentation: Prezi AI can literally put together your team presentation for you. It will come up with the best theme and layout and put the whole presentation into action. 

Suggest improvements: Prezi AI can offer suggestions to make sure your presentation looks visually appealing and engaging. By proposing matching color palettes, images, and layouts, Prezi AI helps you create a polished presentation that leaves a lasting impression.

Text editing: To make your message clear and concise, use the Prezi AI text editing tool. It can generate text based on prompts you provide as well as offer edit suggestions on existing text. This way, you know your text is correct and makes sense. 

Team presentation ideas from Prezi

Here are some Prezi presentation examples that would work well as team presentations: 

TED talks: From Inspiration to innovation

The Prezi presentation by Neil Hughes is a great example of a team presentation because it’s divided into sections, giving each participant a chance to share their insights. Incorporating videos for each section, where specific team members speak, effectively ensures that everyone has their say. This approach helps convey the message clearly and makes sure all voices are heard.

Adopting a gratitude frame of mind

The layout chosen for this presentation is ideal for a team effort. With four main points, each delved into further, it allows each team member to take responsibility for one point. This ensures a fair division of speaking time and workload among all team members.

UX design tips for product managers

Similar to the previous example, this serves as great inspiration for team presentations due to its division into five main points, each explored in detail. Assigning one team member to focus on each area allows them to dedicate their full effort to their section, resulting in a high-quality presentation overall. Additionally, this showcases how Prezi’s open canvas can create an immersive experience by zooming in and out of points, making your message much clearer.

Hopefully, these examples have given you more of an insight of what your team presentation could look like. Allocating one team member to each key point is a great idea to split the workload and ensure everyone gets their chance to speak and show off their expertise. 

However, not all team presentations require every team member to be involved in the presenting stage. Sometimes, tasks may be split in a way where some participants focus on the creation process, while others focus on the presenting aspect. It purely depends on where the talents of your team members lie. 

Wow your audience with a team presentation created with Prezi

Team presentations provide many positives that may not be attained with solo presentations. The opportunity to have different ideas and points of view can really broaden the perspective of your audience. They can deliver a sense of team unity and strength, which is particularly important in business. When it comes to educational settings, team presentations are a great opportunity to practice working in a group and identify each student’s strengths and weaknesses. 

Creating a team presentation should be more about the content you’re sharing and less about spending hours on design. This is why utilizing Prezi AI to create your finished product is a great choice, as you can focus more closely on working as a team. 

By using Prezi for your next team presentation, you can take your audience on an immersive journey through your words, ensuring your audience is hooked from start to finish.  

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take control of presentation in teams

Customize your meeting view in Microsoft Teams

Teams meetings have been redesigned to bring shared content front and center and highlight active speakers. When you join a Teams meeting, Teams smartly anticipates what you’ll want to see and resizes participant thumbnails and content based on the scenario.

When someone shares content like a presentation, Teams optimizes the layout to make that content as large as possible while also showing more video participants​.

take control of presentation in teams

In Together Mode, Teams increases the size of the video so you can see people’s faces while also viewing shared content.

take control of presentation in teams

These meeting views will be shown by default, but here are some things you can customize in your meeting.

Pin a video

Teams Pin Chat icon

See all participants and spotlight someone

If you want to focus on particular people in the meeting, ​spotlight them to make them appear larger for everyone. There are a couple of different ways to do it: 

People or Show Participants button

To learn more, see  Spotlight someone's video in Microsoft Teams meetings . 

Dock people to the top of the meeting view

Change the orientation of meeting participants to the top of your screen ​ to maintain better eye contact with others while content is being shared.

Gallery view icon

See more participants

Large gallery view is available when at least ten people have their cameras turned on. When more than 49 participants join a Teams meetings, see them all in a gallery with pages.

Large gallery view icon

Swap content with gallery

When you're in a meeting with gallery view and someone shares content, by default the content appears in the center of your meeting view and videos move to side or top.

Select a participant's videos in gallery view to swap the content being shared with a gallery. This action brings participants' videos to the center of the meeting view and moves content like a shared desktop or PowerPoint presentation to the side or top of the meeting view.

To bring shared content back to the center of your meeting view, select the content to swap it back in.

take control of presentation in teams

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IMAGES

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COMMENTS

  1. Manage who can present and request control in Teams meetings and

    As an admin, you can manage who can present in meetings and webinars and whether participants and external participants can request control of the presentation. Manage who can present and request control. To manage who can present and request control, follow these steps: In the Teams admin center, expand Meetings and select Meeting policies.

  2. Share Control of a PowerPoint Presentation in a Microsoft Teams Meeting

    Learn how you can easily pass control back and forth when you choose to share directly present a PowerPoint file in your Teams Meeting. By selecting a file ...

  3. No more "next slide please" with Microsoft Teams PowerPoint Live

    One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can "Take control" of presenting the deck seamlessly. In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with "next slide please". It became a

  4. How To Give Control in Teams to Switch Presenter

    You can only give control to someone else in your Teams meeting when you're presenting. Mouse over the content you're sharing to activate the sharing toolbar and select Give control. From there, select the person you want to give control to. The person you want to give control to will receive a notification letting them know that you want ...

  5. If you have multiple people presenting PowerPoint in Teams ...

    Here's how to use the Present in Teams but... Are you tired of saying (or hearing) "Next Slide Please" when you have more than one presenter in a Teams Meeting? Here's how to use the Present in ...

  6. The Ultimate How To Guide for Presenting Content in Microsoft Teams

    A PowerPoint presentation from any Team and channel you belong to! Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn't 1:1 in sync.. ... Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This ...

  7. How to Enable Request Control in Microsoft Teams

    Here's how to do it: Open the Teams app and go to the meeting. At the bottom of the screen, locate the "More actions" button (three dots) and click on it. Choose the "Request control" option from the menu. This will let participants take control of shared content during the meeting. There's an amazing story about request control in ...

  8. How to properly present PowerPoint slides in Microsoft Teams

    In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.⌚ Timestamps0:00 Introduction1:58 Example of the prob...

  9. Microsoft Teams: Take Control of a PowerPoint While Presenting

    Here are your step-by-step Instructions: In a Teams meeting, go to the Share button. Scroll down until you see the PowerPoint Live section. When you are finished presenting, your co-organizer needs to select the Take Control button on their Teams window. To take back control, on your screen, tap the Take Control button.

  10. Share Slides in Teams meetings with PowerPoint Live

    This article applies to: Microsoft Teams. PowerPoint Live in Microsoft Teams offers several benefits over screen-sharing your PowerPoint presentation window or editing window. Seamlessly switch between presenters. Unlike screen-sharing, where the presentation is shared from a single presenter, co-presenters can take control of the slide deck ...

  11. How to give control in teams: tips and tricks

    Locating Meeting Control Options. Open the Teams app on your computer. Click on the meeting to enter the meeting room. At the bottom of the screen, click on the ellipsis (three dots) to open the menu. From the menu, go to Microsoft Teams "Settings", and select "Meeting options.".

  12. How to properly present PowerPoint in Microsoft Teams with multiple

    teams take control of presentation; teams take control of screen; Are you tired of saying (or hearing) "Next Slide Please" when you have more than one presenter in a Teams Meeting? ... Here's how to use the Present in Teams button in PowerPoint and the Take Control feature in Teams for seamless transition between presenters. Frank.

  13. Roles in Microsoft Teams meetings

    During a meeting. There are two ways for you or a co-organizer to change someone's role while a meeting is in progress: Go to Calendar ,double-click the meeting, and select Options > More options . Use the dropdown menu for Choose co-organizers to add a co-organizer. The co-organizer (s) you assign will then receive a notification stating they ...

  14. Microsoft Teams Give and Take Control is now generally available on

    Give and Take Control allows a meeting participant to control the presenter's shared content during screensharing. With Give and Take Control: A presenter can give control of the shared content to another meeting participant to help present, change a file, make modifications, or demonstrate something.

  15. Teams Meetings

    Learn how to share your screen during a Microsoft Teams meeting and how to grant control to another participant.

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    Integrate Microsoft Forms with other Microsoft 365 apps, such as Teams, SharePoint, and OneDrive, so you can collaborate with others and access your forms from anywhere. Explore templates. Template gallery; Community volunteer registration form Employee satisfaction survey Competitive analysis study ...

  17. Microsoft Teams Blog

    Learn best practices, news, and trends directly from the team behind Microsoft Teams. Microsoft. ... Control your frontline managers permissions in Microsoft Shifts Ines_Gil on Mar 07 2024 08:00 AM. Frontline managers have control, on a team-level, over the capabilities offered in Microsoft Shifts. ...

  18. How to create a professional team presentation

    Team presentations are about creating a dynamic experience for your audience whilst working together to share valuable information. You might need to do a team presentation in various situations. For example, in a school project, a team presentation lets each member highlight their contributions. In the workplace, team presentations are great ...

  19. What is CRM (Customer Relationship Management)?

    A CRM brings your teams together, sharing information that makes everyone's job easier. For example, marketers can use CRM tools to manage campaigns and lead customer journeys with a data-driven approach. CRM software provides visibility into every opportunity or lead, showing you a clear path from inquiries to sales.

  20. Add co-organizers to a meeting in Microsoft Teams

    Open a meeting in your Teams Calendar. Make sure the people you want to add as co-organizers have already been added as required attendees. Select Options > More options. Select Roles. In Choose co-organizers, select their names from the dropdown menu. Select Save.

  21. Share sound from your computer in Microsoft Teams meetings or live

    If you're playing a video or audio clip as part of a presentation in a meeting, you'll want to include sound from your computer. Here's how to do it. Related topics. × ... Include computer sound in a room with a Teams device. Teams devices allow you to share content using cables connected to the room console. ... find your Sound Control Panel ...

  22. Customize your meeting view in Microsoft Teams

    Teams meetings have been redesigned to bring shared content front and center and highlight active speakers. When you join a Teams meeting, Teams smartly anticipates what you'll want to see and resizes participant thumbnails and content based on the scenario. ... When someone shares content like a presentation, Teams optimizes the layout to ...