new employee orientation sample presentation

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Blog Human Resources How To Create A New Employee Orientation Presentation

How To Create A New Employee Orientation Presentation

Written by: Jennifer Gaskin Jul 21, 2021

A person’s first few weeks at a new job are a mix of excitement and anxiety as they settle into their new role. Unfortunately, many companies lag when it comes to creating an onboarding plan and getting new hires off to a good start. 

High turnover and poor productivity are common problems that can stem from ineffective orientation and onboarding, but companies that get these tasks right can improve retention by 82% and boost worker productivity by more than 70%.

It’s important to make sure the onboarding materials are informative and clear, but also interesting to go through. Venngage’s onboarding plan templates can be helpful for HR teams who want to create visually appealing materials.

Check them out and see how you can revamp your onboarding process!

Click to jump ahead:

What is new employee orientation?

What to include in your employee orientation, how to create a successful new employee orientation & onboarding program, company handbooks and presentation examples, onboarding and orientation checklist examples, training and microlearning examples, 3 benefits of successful orientation and onboarding, onboarding resources for remote teams.

New employee orientation refers to the process of introducing a new team member into the workplace. This process generally takes place over the course of a few days to a week and differs from onboarding , which we’ll address in a moment.

Depending on your organization and the team member’s job functions, new employee orientation typically includes some or all of the following:

• Filling out health insurance, tax and other paperwork
• Introductions to coworkers
• Tour of work area or entire facility
• Setting up desk or workstation
• Review of handbook , including key policies and company mission

New employee orientation vs. onboarding

Many companies use the terms orientation and onboarding interchangeably, but they differ in important ways. The easiest way to make the distinction clear is that orientation is a part of onboarding , but the onboarding process extends far beyond basic new employee orientation.

Onboarding can last as long as a year, depending on the role and the organization. At the end of an onboarding period, the team member should be fully trained and integrated into the company culture, and they should have a clear set of goals and expectations for their future at the company.

Having a well-structured employee orientation program helps new hires feel welcome, informed and prepared to hit the ground running.

Considering tweaking your new employee orientation? Remember to incorporate these key components:

Company culture and values:

• Welcome message from the CEO or senior leader
• Company background, mission, vision and goals
• Company culture and values

Logistics and practicalities:

• Completing essential paperwork (tax forms, benefits enrollment)
• IT setup and software training
• Policies and procedures overview (e.g., dress code, vacation time, safety protocols)
• Benefits explanation (health insurance, retirement plan, etc.)
• Tour of the workplace and introductions to colleagues

Role-specific training:

• Job description and responsibilities overview
• Manager introduction and mentorship program details
• Team introductions and departmental structure
• Training on relevant software and tools

Additional tips:

• Provide a welcome gift and branded materials
• Include interactive activities and team-building exercises
• Offer opportunities for Q&A and open communication
• Follow up with new hires after orientation to address any questions

How can organizations without strong orientation and onboarding procedures build those programs for their team members? Here are some tips to get you started:

Start early

Waiting to connect until a new team member’s first day on the job means you’ll miss out on important opportunities to create rapport and establish company culture.

Something you can start preparing before a new hire’s first day includes:

Each interaction the new hire has should be considered part of their orientation and onboarding experience. Introduce the new team member via email, Slack or any other  internal communication platforms before they start so the rest of the team already knows a bit about them.

Here’s an example of a template you can use to introduce a new hire to the rest of the team by asking them three fun facts about themselves:

Be practical

Flowery language about your mission is important, but people also need to know where they’re supposed to park and what to expect on their first day. Make sure they know those key action items before their first day.

Break down the first week

Create a schedule of activities for their first several days, up to their first week. Build socialization by encouraging teammates to take lunch together or organize a happy hour after their first day.

Keep information digestible

The mass data dump that often happens on a person’s first day at a new job is overwhelming no matter how quickly they can read. Make sure they know the exact amount of reading materials they need to do within a week and that they will get the information they need if they trust the process.

Maintain a focus on the long-term

Yes, people need to know what their schedule is and how many vacation days they get. But if you are investing in orientation and onboarding, you probably want this person to be around for the long haul. If it takes them more than a few days to grasp some process, that’s OK.

Work with new hires to establish goals

Make sure team members get plenty of one-on-one time with supervisors and mentors who can help them settle in, and eventually, the group should work together to establish the employee’s goals for the next 60, 90 and 180 days.

Work with your new hires on this template to help them establish their goals:

With a Business account, Venngage users can access real-time collaboration features. This means that once they’ve added team members to their Venngage account, they can collaborate in real time with their colleagues on any designs:

Be open to feedback

Especially for companies who have previously had a haphazard approach to orientation and onboarding, the first few forays are likely to be imperfect. With every new hire, get their honest feedback about what they found helpful and what could have been better.

Company handbooks are typically given to new hires during the orientation process, but they’re also a good opportunity to do some of the important work of onboarding. Many organizations have hard copies of their handbooks, but PDFs or PowerPoint handbook presentations are also common.

Onboarding handbooks and presentations

If you’re looking for a template that will help elevate your handbook materials to something that goes beyond informing people about key policies? Check out these onboarding handbooks and presentations.

Onboarding-focused materials can provide basic information about the company, but they should focus on setting long-term expectations. In this example, one of the first slides covers what should happen in the first day, week and month of the team member’s tenure.

Once you’ve finished your handbook, you can share a public link for free or upgrade to a team account to share a private link with your colleagues:

A paid Venngage account allows you to download templates as PNG or PDF. You can also upgrade to a Business account to export the onboarding handbook in PPT format to use on PowerPoint or Google Slides:

Let’s look at some other examples of employee handbooks you can customize for your new hire orientation:

When creating onboarding materials, it’s important to be upfront about the company’s mission and culture. One good way to do that is to make it personal, as the third slide of this presentation does.

Onboarding-focused handbooks are at their best when they are created from the perspective of a successful team member. Information in these types of handbooks should focus on setting clear expectations about the organization and the team member’s role in it, both today and in the future.

For some organizations, their place in a broad societal context is an important aspect of their culture. Companies with strong corporate social responsibility policies should consider creating an onboarding handbook in which those policies are front and center.

Onboarding-focused handbooks also provide a great opportunity to establish company values with visuals. This example uses friendly, flat icons and a pastel color palette, but by using Venngage for Business, you can ensure your handbook reflects your brand’s story.

Simply go to My Brand Kit to have your logos and brand colors extracted automatically from your website:

Once that’s done, you can apply your branding elements to any of your designs in just one click:

Orientation handbooks and presentations

Orientation is a process best done quickly and efficiently. Pairing the data dump of policies and procedures with good visual design principles can help ensure new hires are well-informed and remain engaged with the information.

New hire presentations that have employee orientation as their key focus should be utilitarian, but that doesn’t mean they have to be boring. Pair information with company policies and striking visuals like stock photos and trendy gradients to keep your audience interested.

As with any other type of visual asset you create, orientation presentations should reflect your brand’s story. In this case, flat illustrations and icons make this design approachable and friendly.

Other brands lend themselves more to bold presentation, and any new hire who encounters this ultra-futuristic orientation handbook will get the clear sense that their new workplace is modern and forward-thinking.

Consider breaking your orientation materials into smaller sections or chapters. This will help your team members refer back to important information without having to flip from page to page.

With Venngage for HR , multiple team members can collaborate and you can ensure your corporate visual identity is applied with My Brand Kit .

A minimalist design like the one above is appropriate for brands of all types and can help ensure the focus is on the important information being shared.

Both for HR teams and new employees, checklists are a good way to ensure nothing falls through the cracks. This is particularly true during the orientation phase when new team members are probably signing important tax, health insurance, retirement and other documentation.

Orientation is a complex task that typically touches many departments within an organization, from IT to human resources to legal. No single person can keep track of every task, so smart HR departments and leaders create orientation checklists to ensure all necessary tasks are completed.

Good orientation isn’t a one-way street, and getting new hires involved in the process can help instill a sense of ownership in their role within the organization. Consider a multi-page checklist like this one that lets both employee and supervisor have input.

Even in small teams, it’s common for multiple veterans in organizations to take a role in new employee orientation. An orientation checklist like this one lets you assign orientation-related tasks to different team members and indicate when each one should be completed.

Make sure the basics are covered when you bring in a new team member with this no-frills orientation checklist.

Training and microlearning materials are important both in orientation and onboarding. In the short term, educational materials help ensure people understand basic job processes. In the long term, training materials and training plans are useful in employee development.

Microlearning is a training method that delivers information over the course of several brief lessons rather than one long span.

Microlearning can boost information retention and avoid overload or burnout. Customize this microlearning presentation to fit your organization.

Make sure your team members, whether they’re new or seasoned vets, have important soft skills like collaboration, in addition to monitoring their development of hard skills related to their job tasks.

Inspire good customer service for team members who deal with the public by customizing this infographic. Update the tips or add your own, and modify the content to speak to what your organization does.

One important aspect of new employee orientation is building the foundation for good work habits. Consider creating a daily activity log that team members fill out to ensure they remain accountable for getting work done.

Use this employee safety training module to help you create materials for new team members as well as materials to ensure everyone in the organization receives ongoing updates and refreshers on safety procedures.

Make sure your sales team orientation, onboarding and development materials are backed by lessons from the success or failure of your organization’s past sales efforts. Use these tips to customize this infographic or create your own from thousands of other templates.

Though orientation and onboarding have their own unique aspects, both are critical parts of ensuring new employees can be successful in their jobs. The benefits of good onboarding and orientation include:

A more satisfying employee experience

New hires who feel that they are left to their own devices are less likely to understand their jobs or feel that they are an important part of an organization. Creating comprehensive orientation and onboarding materials can help set the right tone from day one.

Building company culture

The majority of organizations that invest in creating a cohesive onboarding experience say new team members are better able to fully become part of the company’s existing culture. One way to do this is to ensure your onboarding materials tell the brand story early and often.

Improving productivity

Companies that have effective onboarding procedures boost retention of new team members by 82% and improve productivity by more than 70%. Poor orientation and onboarding are likely to turn good hires into bad ones.

While many companies shifted to remote work during the pandemic, for some organizations, that shift will be permanent. Meanwhile, many companies were partially or fully remote long before COVID-19. The orientation and onboarding process for remote teams requires some specialized materials.

Remote team members are likely to encounter more systems on which they’ll need to be trained. The lack of direct, face-to-face interaction means they’ll have a harder time getting questions answered as well.

That’s why having in-depth onboarding and orientation materials is crucial, as it provides virtual new hire orientation.

Companies that aren’t fully remote may be interested in dabbling in permitting employees to work from wherever they want. For these companies, it’s critical to ensure certain policies are adopted and well-communicated.

Just as your HR team would share tips for in-office workers to be successful at their jobs, considering create some resource materials to guide remote workers. Infographics like this one are easy to customize for your industry or even for each type of worker.

If your organization shifted to remote work for the pandemic and is planning a return to the office, make sure your entire team knows what’s expected of them and what resources are available.

Start new hires off on the right foot by creating engaging orientation and onboarding materials

With a Business account, teams can engage in real-time collaboration, apply their branding with one click and export files they can bring right into PowerPoint. With these tools, HR team members have no trouble setting new team members up for long-term success.

If you want to see how easy it is to create engaging yet informative orientation and onboarding materials for your new hires, simply sign up for a Venngage account and test out our drag-and-drop editor and fully customizable templates. It’s free to get started.

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How to set up your new employee orientation (template + examples), share this article.

Initiating a new employee’s journey within your company can be compared to laying the first brick in the construction of a building. A well-structured and thoughtfully designed orientation program acts as the foundation, significantly influencing the new hire’s growth, satisfaction, and productivity.

Key Elements of a New Employee Orientation Program

Creating a new employee orientation checklist, designing a new hire orientation template, real-life examples of successful employee orientation programs, evaluating and improving your new employee orientation, frequently asked questions.

Your employee orientation program has the power to influence your organization in big ways. It’s essential to equip your new team members with everything they need to thrive – but what does ‘everything’ entail? Let’s take a look.

Overview Of Company Culture And Values

One of the fundamental aspects of any new employee orientation program is to immerse newcomers in the company’s culture and values. This immersion lays down a pathway that guides their behavior and decision-making processes, aligning them seamlessly with what the company stands for.

Introduction To The Team And Management

Orientation isn’t merely about rules and responsibilities; it’s also about forging bonds. As such, introductions to colleagues and management are essential elements in this process. They help build rapport, foster an understanding of team dynamics, and establish a sense of belonging within the organization.

Workplace Policies And Procedures

A well-structured orientation program should equip newcomers with clear knowledge of workplace policies and procedures. In doing so, potential misunderstandings can be avoided while setting standards for conduct and operations within the corporate environment.

Job-Specific Training And Expectations

Job-specific training plays a pivotal role in ensuring that every new hire is prepared to perform their duties effectively. In addition to training, setting lucid expectations aids employees in comprehending their responsibilities while keeping sight of how they contribute towards achieving overarching organizational goals.

Benefits And Compensation Details

A clear discussion of benefits and compensation is an important part of orientation. Transparency at this point not only helps new hires understand what they stand to gain but also underscores their value within the larger organization framework.

Related:   How To Track Employee Training (+Excel Template)

Developing a robust new employee orientation can often feel like navigating a labyrinth. By constructing a detailed checklist, however, every crucial element is given the due attention it deserves; it paves the way for an efficient onboarding journey.

Listing Essential Orientation Tasks And Activities

The first step towards creating a successful orientation program involves drafting a complete list of all necessary tasks and activities. Consider this your blueprint; it guarantees that no vital steps are missed in the process, contributing to an all-encompassing initiation experience.

Organizing Tasks In A Logical Order

Arranging tasks and activities in an intuitive order significantly enhances information flow. A logically sequenced checklist not only simplifies the understanding but also aids in better retention of information.

Allocating Time And Resources For Each Task

Balancing time and resources for each task is key to maintaining focus throughout the orientation process. Effective resource allocation lets you cover important aspects thoroughly without rushing or skipping any significant details.

Downloadable New Employee Orientation Checklist PDF

To make things easier, we offer a ready-to-download new employee orientation checklist PDF. Refer to this as your one-stop solution for setting up a successful initiation program.

Building an effective orientation plan for new hires is more than just a necessity; it’s an art. It promotes consistency in onboarding while ensuring each fresh face gets a comprehensive introduction to your company’s world. 

Crafting this template is like tailoring a suit – it needs to fit perfectly with your organization’s unique needs and culture, enhancing not only the employee’s first impression but also their initial engagement.

Key Components Of A New Hire Orientation Template

So what goes into this “one-size-fits-all” orientation kit? Consider components like an engaging company overview, clearly defined roles and responsibilities, warm introductions to team members and management staff, transparent company policies, job-specific training modules , and detailed information about perks. 

These elements work together like gears in a clock – they ensure everything runs smoothly without missing any crucial areas.

Customizing The Template To Fit Your Organization’s Needs

To avoid making constant changes down the track, customize your organization’s template now. You can add sections about your company’s rich history and core values or mention specific operational procedures exclusive to your firm, which will make the induction experience feel less generic and more personalized. 

Perhaps you need different onboarding materials depending on the role, in which case you could create a slightly different template for each role. 

Examples Of New Hire Orientation Templates

At Thinkific, we believe learning from others’ successes is hugely beneficial when striving for your own. Make use of our example templates as inspiration for designing your unique orientation kit.

Related:   How To Set Up Your New Employee Orientation (Template + Examples)

Tips For An Engaging And Informative Orientation Presentation

The key to successful orientation lies in striking the perfect balance of engaging and informative. Add some visual aids or interactive exercises alongside concise language for better understanding. Break down complex concepts into digestible pieces – and most importantly, encourage queries. Everyone benefits from sharing knowledge.

Peering into successful employee orientation programs from leading companies provides valuable insights and inspiration for your own onboarding journey. These real-world examples underline the diverse strategies businesses implement to seamlessly assimilate new recruits, cultivate an encouraging work environment, and guarantee job-related proficiency.

Google: Fostering An Inclusive Culture

When you think about stellar work culture, Google is often one of the first names that spring to mind. Their ‘ Noogler ’ orientation – a playful take on newbie Googlers – firmly puts inclusivity at the forefront. 

Within this secure space, fresh hires are encouraged to express their opinions and queries without inhibitions. Google’s dedication to diversity training right from day one ensures that new employees feel instantly appreciated and cherished.

Zappos: Interactive Onboarding Experience

The online apparel giant Zappos takes an interactive approach to welcoming its new additions. Their unique four-week program combines conventional job training with hands-on experiences like answering customer calls or participating in company-wide scavenger hunts. 

Such an immersive experience allows newcomers not only to learn about their roles but also to get an authentic taste of the company culture.

Salesforce: Comprehensive Job-Specific Training

Salesforce shines when it comes down to providing exhaustive role-specific training during orientations. Their aptly named “Salesforce Bootcamp,” a five-day program , offers an enriching dive into their distinct corporate ethos while delivering extensive role-specific instruction modules.

New entrants receive detailed briefings on Salesforce’s offerings, sales techniques, and tools, ensuring they are equipped with all essential know-how needed for optimal performance right off the bat.

Keeping your new employee orientation program relevant and effective is a bit like maintaining a garden – it requires constant care, evaluation, and improvements. 

Welcome feedback with open arms and keep an eye on the ripple effects of your program; that way, you can tweak elements as needed. This not only enriches the onboarding experience but also plants the seeds for your new hires’ future success.

Collecting Feedback From New Hires

The best way to gauge if your orientation program hits home is by turning to those who’ve recently navigated it – your new hires. Their fresh insights can shed light on what resonated well with them or pinpoint areas that could do with some polishing.

Identifying Areas For Improvement

Once you have their feedback in hand, put on your detective hat. Analyze responses to identify patterns or common threads pointing towards potential enhancements, be it fine-tuning the information flow, updating content relevance, or ramping up engagement levels within the program.

Implementing Changes And Measuring Their Impact

After zeroing in on these improvement zones, gear up for action. Implement changes where necessary, then sit back and watch how they impact new hire performance and satisfaction over time. 

Remember that this isn’t a one-and-done deal; keep adjusting based on your results. Like a fine wine, this will ensure your orientation plan only gets better with time.

A well-structured new employee orientation program underpins the success and productivity of new hires within your organization. 

By taking a thoughtful, comprehensive approach, you can set your new hires – and your organization – up for success.

Set your new hires up for success with the New Employee Orientation Template

Download now for free and create a seamless onboarding experience that nurtures talent and fosters engagement.

What Is The Purpose Of New Employee Orientation?

The purpose is to integrate new hires into the company’s culture, equip them with the necessary knowledge and tools, and foster a sense of belonging and purpose.

What Are The Key Components Of A Successful New Employee Orientation Program?

Key components include an overview of the company culture and values, introductions to the team and management, clarification of workplace policies and procedures, job-specific training, and discussion of benefits and compensation.

How Can I Create A New Employee Orientation Checklist?

Start by listing all essential orientation tasks and activities. Organize these tasks in a logical order, and allocate appropriate time and resources for each. You can use our downloadable checklist as a guide.

What Should Be Included In A New Hire Orientation Template?

A new hire orientation template should include a company overview, roles and responsibilities, team and management introductions, company policies, job-specific training, and benefits information. It should also be customizable to fit your organization’s specific needs.

How Can I Evaluate And Improve My Company’s New Employee Orientation Process?

Collect feedback from new hires, identify areas for improvement, implement changes, and measure their impact. This continuous cycle of feedback and improvement will help to refine your orientation process over time.

Daniela Ochoa is the go-to Content Marketing Specialist at Thinkific Plus. With years of experience in marketing and communications, she is passionate about helping businesses grow through strategic customer education, content marketing, and online learning at scale.

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New employee orientation presentation: A comprehensive guide

This guide covers everything you need to know, from introducing your company's culture and values to designing effective slides.

Raja Bothra

Building presentations

Welcome to the world of new employee orientation presentations!

Whether you're a seasoned HR professional or someone new to the role, crafting an effective orientation presentation is crucial for the success of your organization and the satisfaction of your new hires.

In this comprehensive guide, we'll delve into the intricacies of creating a stellar new hire orientation presentation that sets the right tone, delivers essential information, and leaves a lasting impression.

What is a new employee orientation?

Before we dive into the nitty-gritty details, let's clarify what exactly a new employee orientation is. In essence, it's the process by which your organization welcomes and integrates fresh talent into the workforce. It's not just about handing them a desk and a computer; it's about providing them with the tools, knowledge, and support they need to thrive.

The new hire's first day: A day to remember

The first day on the job is a monumental moment for any new hire. It's the day when they step into the unknown, meet their new team members, and get their first taste of the company culture. It's also your chance to make a lasting first impression.

Why is new employee orientation presentation important?

Creating a smooth onboarding process

A well-structured new employee orientation presentation is like a roadmap for your new hires. It guides them through the initial stages of their journey within the organization, helping them navigate the terrain with confidence.

Fostering a positive employee experience

Remember, your employees are your most valuable assets. Investing in their orientation process not only makes them feel valued but also contributes to their long-term job satisfaction and retention.

Aligning with company policies and procedures

Your presentation is the perfect opportunity to acquaint new team members with your company's mission, vision, and values. It's where you can clarify company policies and procedures, ensuring everyone is on the same page from day one.

How to structure a new employee orientation presentation

Structuring a new employee orientation presentation is essential to provide a clear and organized introduction to your organization and its processes. Here's a step-by-step guide on how to structure such a presentation:

1. Title slide: Start with a title slide that includes the company name, logo, and the words "New Employee Orientation."

2. Welcome and introduction: Begin with a warm welcome to the new employees. Introduce yourself and your role in the organization. Provide a brief overview of the orientation agenda.

3. Company overview: Explain the company's history, mission, vision, and core values. Highlight any significant achievements or milestones. Mention the company's organizational structure and key departments.

4. Culture and values: Emphasize the company's culture and values. Share stories or examples that illustrate the culture in action.

5. Benefits and compensation: Discuss the employee benefits package, including health insurance, retirement plans, and any other perks. Explain the compensation structure and payment schedule.

6. HR policies and procedures: Cover essential HR policies, such as: Equal Employment Opportunity, Anti-Harassment and Anti-Discrimination, Code of Conduct, Timekeeping and Attendance, Dress Code, Workplace Safety.

7. Onboarding Process: Describe the onboarding process and the steps new employees will go through. Mention any training programs or resources available.

8. Employee expectations: Discuss what is expected from employees in terms of performance, conduct, and teamwork. Explain any performance review processes or evaluation criteria.

9. Communication channels: Introduce the various communication tools and channels used within the organization. Highlight the importance of open communication.

10. Company policies and procedures: Detail specific company policies and procedures that new employees need to be aware of, such as: - Leave policies - Expense reimbursement - IT and security guidelines - Data privacy and confidentiality

11. Training and development: Discuss opportunities for professional growth and development within the company. - Mention any training programs, workshops, or resources available.

12. Q&A session: Allocate time for questions and answers. Encourage new employees to ask any questions they may have.

13. Conclusion: Summarize key points covered during the presentation. - Reiterate your enthusiasm for having the new employees on board.

14. Next steps: Provide information about what new employees should do next, such as completing paperwork or scheduling one-on-one meetings.

15. Resources and contacts: Share contact information for HR, IT support, and other relevant departments. - Provide a list of resources new employees can refer to for additional information.

16. Thank you slide: End the presentation with a thank-you slide and a reminder of the company's contact information.

Remember to keep the presentation engaging, interactive, and visually appealing by using graphics, images, and bullet points. Additionally, tailor the content to your company's specific needs and culture to ensure that new employees receive a comprehensive and informative orientation.

Do's and don'ts on a new employee orientation presentation

Now that we've covered the essential elements, let's round up with some do's and don'ts to keep in mind as you create your new employee orientation presentation.

• Do prioritize the employee experience. Make it engaging and informative.
• Do create an engaging PowerPoint presentation.
• Do introduce the new hire to their team members.
• Do use presentation templates for a consistent look.
• Do encourage questions and one-on-one interactions.

Don'ts:

• Don't overwhelm new hires with excessive information.
• Don't rush through the orientation process; take your time.
• Don't forget to emphasize company culture and values.
• Don't neglect technical aspects; ensure new hires are well-equipped.
• Don't forget to add a touch of humor naturally if it fits the context.

Summarizing key takeaways

• New employee orientation matters : A well-structured new employee orientation presentation is crucial for integrating new hires effectively into your organization.
• Positive employee experience : Orientation contributes to a positive employee experience, enhancing job satisfaction and retention.
• Align with company values : Use the presentation to align new hires with your company's culture, values, and mission.
• Structured approach : Follow a structured approach when creating the presentation, starting with a warm welcome and progressing to important details.
• Technical aspects : Ensure new hires understand the technical aspects of their job, including software and tools.
• One-on-one interaction : Allocate time for one-on-one interactions to address questions and build connections.
• Do's : Prioritize the employee experience, encourage questions, and introduce new hires to their team members.
• Don'ts : Avoid overwhelming new hires with information, rush through the orientation, or neglect company culture and values.

FAQ's on a new employee orientation presentation

1. what is the significance of a new employee orientation presentation, and why should companies prioritize it.

A new employee orientation presentation plays a pivotal role in helping every employee, whether it's their first day at a new job or they've transitioned to a different role within the organization. It's a part of the employee onboarding process that introduces them to the company's culture, policies, and procedures. This process is essential for every employee, not just new hires, as it ensures that they're well-informed and aligned with the organization's values. A well-structured orientation program sets the right tone and can make a significant impact on their journey within the company.

2. What components should be included in a comprehensive new employee orientation presentation?

A thorough employee orientation process should cover a variety of aspects. It's more than just a mere orientation checklist. Here's what it should encompass:

• Employee handbook : Provide access to the employee handbook, which serves as a reference guide for company policies.
• Company culture : Introduce new hires to the company's culture and work environment, helping them feel more comfortable in their new workplace.
• Orientation program : Implement an orientation program that includes infographics, interactive presentations (PPT), and other materials. It's a great opportunity to help ensure that everyone starts on the right foot.
• New employee orientation checklist : Utilize an orientation checklist to keep track of essential tasks and information they need.
• Team introduction : Facilitate meetings where new hires can meet the new workplace and team members, fostering connections from the very beginning.

3. Is employee orientation only relevant for traditional office setups, or does it apply to remote teams as well?

Employee orientation is a great opportunity to set the tone, whether your organization operates in a physical office space or is fully remote. In fact, it's even more critical for remote teams to ensure that the onboarding process is comprehensive and engaging. Many companies have embraced remote work, and the employee orientation process has adapted accordingly. Virtual presentations and online resources can help new hires feel just as connected and informed as they would in a traditional office setting.

4. How can a new employee orientation presentation help boost employee morale and productivity?

A well-executed orientation presentation can have a substantial impact on employee morale and productivity. When new hires are excited and motivated, they're more likely to hit the ground running. It's a good opportunity to help set realistic expectations and provide them with the tools and information they need to thrive in their new roles. Engaging presentations, along with team member introductions and insights into the organization's departments, create a positive atmosphere that could have been better.

5. Are there any innovative ideas to make a new employee orientation presentation more engaging and memorable?

Absolutely! New employee orientation and onboarding can be creative and fun. Best practice consider incorporating infographics, interactive quizzes, or storytelling elements into your presentation. Share interesting facts about your organization, host virtual happy hours, or create a "Day in the Life" video to give new hires a glimpse of what their first day at a new job will look like. The key is to make the orientation process enjoyable and informative, ensuring that new hires leave with a positive impression and a sense of belonging within the company.

Create your new employee orientation presentation with Prezent

If you're looking for an easy and effective way to create your new employee orientation presentation, consider using Prezent. With our user-friendly templates and tools, you can design presentations that leave a lasting impression.

Prezent can be a valuable tool for creating your new employee orientation presentation in several ways:

• Content creation : With Prezent's presentation builder, you can add and customize content easily. This includes text, images, charts, and more. You can include information about your company's history, culture, values, and the onboarding process itself.
• Personalization : Tailoring your presentation to the preferences of new employees is crucial. Prezent allows you to personalize the content to make new hires feel welcome and provide specific information related to their roles or departments.
• Structuring your presentation : Prezent provides tools to help you structure your presentation effectively. You can use guides and e-courses to ensure that your orientation presentation flows logically, making it easy for new employees to follow and engage with the material.
• Collaboration : If multiple team members are involved in creating the presentation, Prezent facilitates real-time sharing and collaboration. This collaborative approach ensures that everyone can contribute to and review the presentation, making it a team effort.
• Brand compliance : Maintaining brand consistency is essential. Prezent helps you ensure that your orientation presentation complies with your company's brand guidelines and is approved by your corporate brand and marketing team.
• Time savings : Prezent can significantly reduce the time it takes to create presentations compared to traditional methods. This efficiency is especially valuable when you have multiple orientations to conduct.
• Security : Data security is a top priority for Prezent. They offer enterprise-grade security measures to protect sensitive information, which is crucial when dealing with employee data.
• Easy sharing : Once your new employee orientation presentation is complete, you can easily share it with new hires. This simplifies the distribution process and ensures that everyone has access to the necessary information.

By using Prezent, you can streamline the process of creating new employee orientation presentations, ensuring that they are informative, engaging, and consistent with your company's brand and messaging. This, in turn, can enhance the onboarding experience for your new team members.

So, why wait? Try our free trial or book a demo today to start crafting your orientation masterpiece today and help your new hires feel right at home from day one.

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How to Create an Employee Onboarding Presentation (+ Templates)

Written by: Zain Zia

Almost 90% of employees believe their organizations don't have a strong employee onboarding process in place.

This is an alarming stat, especially when you consider that a great onboarding process can boost employee retention and productivity .

In this post, you'll learn how to create an employee onboarding presentation. We’ll also share some amazing onboarding presentation templates to help you get started quickly.

But before you dive in, here’s a short selection of 6 easy-to-edit employee onboarding presentation templates you can edit, share and download with Visme. View more templates below:

Table of Contents

• What is an Onboarding Presentation?

What to Include in Your Onboarding Presentation

• 6 Onboarding Presentation Templates You Can Use

Tips to Nail Your Onboarding Presentation

Next steps in the onboarding process, onboarding presentation faqs.

• An onboarding presentation is a structured document to introduce new employees to the company's culture, guidelines and expectations to help them transition smoothly into their new roles.
• To make the most out of your onboarding presentation, include these sections in your presentations: company overview, core values, code of conduct, organizational structure, employee expectations, employee benefits and compensation.
• Some tips to enhance your onboarding presentations include conducting an ice-breaking session, keeping the presentation on brand, adding visuals, using data visualizations and keeping things short and simple.
• Visme's onboarding presentation templates are the best way to create a customized presentation to help you welcome new hires and set expectations for their first days. Each template includes customizable text, images, videos and more to create an engaging experience for your audience.
• Sign up for Visme's free online presentation maker and templates to create your onboarding presentations in seconds.

What Is an Onboarding Presentation?

An onboarding presentation is a piece of document that brands use to integrate new employees into their organization.

This includes information on the company's history, work culture, employee responsibilities, potential expectations, or quite literally anything that helps a new employee get accustomed to the new role.

In many ways, an onboarding presentation is the first touchpoint between the employee and the organization. That's why its importance can't be understated, especially in remote onboarding .

In fact, studies show that a well-designed employee onboarding process can boost employee retention rate by 82% , and productivity by at least 70%!

Here are some key reasons why you should be creating an employee onboarding presentation for your brand:

• Familiarize employees with your company policies
• Get employees up to speed on the company’s work culture
• Show employees how your product/service works
• Share detailed information on tasks and deadlines
• Clearly communicate goals and expectations
• Reduces anxiety among new employees

By simply investing some time and effort to develop an onboarding process, you can ensure that all new hires feel immediately connected to your organization and have a clear understanding of their roles and expectations to perform even better at their new job.

In addition to optimizing onboarding processes, explore our insightful article on full-cycle recruitment to enhance your strategies for seamlessly integrating new hires into your organization.

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In many ways, the core purpose of an onboarding presentation is education, which is why any onboarding presentation is incomplete without these sections:

• Company overview. Give new hires a brief overview of your company, including your company goals, mission and vision statements, past achievements, and plans of action. This section of your onboarding presentation will help employees understand the type of company they’re working for.
• Core values. No onboarding presentation is complete without a dedicated section on company-wide values. Here, you share your company’s underlying philosophy and principles with the new hire, so they can get an understanding of your company’s work environment.
• Code of conduct. This section should cover the legal, moral, and ethical standards that your company stands for. This will help educate new employees on your company rules and give them a point of reference on how to make better work decisions on a daily basis.
• Organizational structure. Breaking down your company’s organizational structure in front of new employees will educate them on the current chain of command in the company, and their role in the company's hierarchy. It's also a good idea to add a dedicated slide of team members in your onboarding presentations, so new hires know who they’re answerable to, or who they’re going to supervise.
• Employee expectations. In this section of your onboarding presentation, reiterate everything that's expected of a new employee, so they can come up with a strategic roadmap to achieve those goals in the coming weeks, months, or years. For example, if you’re hiring for the sales department, tell them their exact role and responsibility, sales targets or any other KPIs they’ll be judged on.
• Employee benefits and compensation. Lastly, make sure you include the details of everything a new employee is entitled to at your company, including paid leaves, health insurance, gym memberships, bonus structure, remote work and so on.

Depending on your company type, you can add in or take out as many sections as you want from your onboarding presentation. For example, you can add a welcome to the team slide or an introduction slide for the new employee.

But the purpose remains the same: to make employees feel at home and educate them on your company policies.

You can use Visme's onboarding checklist templates to ensure you don't miss anything in the process. These templates include steps to follow and reminders of what you need to do. You can also use them to create your own checklist based on your specific goals and objectives.

6 Onboarding Presentation Templates

Creating an onboarding presentation from scratch can be difficult, but it doesn’t have to be that way. In this section, we’ve shortlisted six of the best onboarding presentation templates that are perfect for any brand type and will help you save tons of time.

Additionally, if you are running out of time and need a quick solution, you can use Visme's AI presentation maker . It's an advanced tool that allows you to create stunning and engaging presentations with just a few clicks.

All you have to do is generate presentations from a text prompt, choose your style and customize them using relevant text, images, icons, and other visuals.

1. Onboarding Presentation Template

This employee onboarding presentation template is a perfect pick for any organization that’s not just looking to improve their onboarding process but also help employees learn about their work responsibilities and get acquainted with company culture.

The stunning welcome presentation template highlights the brand’s expectations from the new hire, guides through the HR process, and most importantly, discusses the workflow overview—so the onboarding process can be as concise and effective as possible.

2. Employee Handbook Presentation Template

This onboarding handbook presentation template is another great way to get new hires quickly familiarized with company policies, role expectations, and other job-related information.

The colorful onboarding presentation template features a dedicated page on the company history, executive team, payroll structure, employee benefits, and workplace conduct—each of which can help new hires get a jumpstart on their career with your company.

The process of creating an onboarding presentation is a collaborative effort. Many members across the organization may provide their input and feedback on the content and design.

Visme offers useful collaborative design features such as live editing, commenting, annotating and version control to ease the design collaboration process.

Also, to ensure you've got complete control over the projects, Visme provides workflow management features that let you manage tasks, roles, deadlines, completion and more.

3. Employee Handbook Presentation Template

Make sure your new hires feel right at home by using this modern, eye-catching onboarding handbook presentation template. This customizable template is an ideal pick for any organization — simply edit your brand colors, fonts and other visual elements.

The template is purposefully designed to assist new company employees to get accustomed to their roles, expectations, code of conduct, compensation and benefits, and much more.

Upgrade your presentation creation process with Visme's AI writer, a powerful tool that helps you generate first drafts, edit and proofread your text and even create a presentation outline . This will save you time and energy, allowing you to focus on delivering an engaging onboarding experience for your new hires.

4. SaaS Training Presentation Template

Running a SaaS business and want to educate new hires on important work-related tasks? This onboarding presentation template is an excellent pick for you.

The template starts with a brief company history, before diving right into the training module. Not only does it include actionable content with visuals for employee guidance, but also has an interactive design that will capture the attention of your audience.

If you’re organizing a training session for your new hires or educating existing employees on additions to your software, then make this template your own by editing the contents of this presentation — images, text, logos, icons, colors and more.

5. Product Training Presentation Template

Training is a huge part of the employee onboarding process. Not only do you have to teach new hires about the company culture and policies, but also familiarize them with their work-related goals and expectations.

So if you’re looking to train your employees effectively, this interactive onboarding deck is the way to go. It includes eye-catching colors, with a perfect mix of graphics and icons that makes the presentation more engaging, interactive, and easy to follow.

This template is fully customizable, so you can edit any part of the presentation to make it your own.

You can use Visme's AI image editing tools to edit, touch up, unblur and upscale your visuals in seconds. All you have to do is select the object and choose your editing options from the left pane.

6. Training Course Presentation Template

An onboarding presentation is not just a great way to showcase a positive brand image and relay work expectations, but also for training employees for their journey with your company.

If the position you're filling in your company requires the employee to be able to use particular software or it's important for them to get familiarized with your work process, then this onboarding training presentation template is a perfect pick for you.

It features a professional design with creative graphics that improve its overall look and feel. Personalize this template by adding your own brand colors and visual assets.

If you aim to create one of the best onboarding presentations, consider customizing this template to integrate key elements that resonate with your audience and deliver a comprehensive onboarding experience.

Visme's presentation templates, along with advanced tools such as Presenter Studio and Presenter Notes, have proven instrumental in assisting organizations worldwide. Now, let's hear what one of our satisfied users has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Kendra Bradley, Graphic Content Developer at WOW!

Read the full case study to discover How WOW! is Saving Nearly 79% in Time and Cost With Visme.

Looking for some additional onboarding presentation ideas?? Here are a few presentation tips that can help you get started:

• Conduct an ice breaking session. Ease the nerves of your new hires by sharing fun anecdotes about your organization, playing team building games, or simply asking them to introduce themselves.
• Keep the presentation design on-brand. Your onboarding presentation should show your brand’s personality and voice to new hires so they feel connected to the company. This includes your presentation content, brand colors and fonts .

• Add visuals. While creating your onboarding presentations, make sure to add images, vector icons, transitions, and other visual elements to make them look more engaging and interactive.

• Use data visualization. It usually gets boring and difficult for the audience to keep track of numbers and statistics. This is why it's a great idea to use graphs and charts, wherever possible, to bring your onboarding presentation to life.

• Keep things short and simple. The last thing you want is to bore your new hire with a long and monotonous presentation, so make sure you only add sections that are truly beneficial for the new hire.

Apart from these tips, it's also equally important to work on the delivery of your presentations. This includes being energetic, using storytelling techniques, presentation rehearsal and more.

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• Keep all HR documents on-brand and beautiful, from employment contracts to company policies

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During the recruitment process , onboarding becomes the initial step of an employee's journey with the company. They are learning about your company policies, getting to know how tasks are done here, who they are answerable to and what’s expected of them in the long run.

But the onboarding process doesn’t end at the onboarding presentation.

Your job is now to give hands-on training to the new hires by introducing them to their new team, showing them their workstation, equipping them with the correct tools and teaching them anything they need to know to improve their workflow.

Employees can take up a few weeks to understand the processes of your company, and it is your job to help them make that transition as seamlessly as possible.

We suggest you check out our employee handbook and training manual templates that can help you streamline these processes more effectively.

Q. How Do You Present the Onboarding Process?

You can present the onboarding process by creating a clear, informative new hire presentation. This can include company history, culture, rules, team introductions, job expectations, and resources for the new hire. Make sure it's simple, engaging and uses visuals or interactive elements to make it more memorable.

Q. What Are the 4 Phases of Employee Onboarding?

The four phases of employee onboarding are pre-onboarding, onboarding and welcoming new employees, training and transitioning to the new role.

• Phase 1: Pre-Onboarding.  This is the stage before a new employee starts, where you get everything ready for their arrival - like setting up their workspace and email.
• Phase 2: Onboarding and Welcoming New Employees . On their first day, you welcome new employees, introduce them to the team and give them a tour of the workplace.
• Phase 3: Training. During this phase, new hires learn the skills and knowledge needed through training sessions, workshops and mentorship.
• Phase 4: Transitioning to the New Role. Finally, new employees start working on actual projects or tasks under supervision, gradually becoming more independent as they grow comfortable with their new role.

Q. What Are the 5 Cs of New Hire Onboarding?

The 5 Cs of new hire onboarding are compliance, clarification, culture, connection and checking back.

1. Compliance: Familiarize new employees with the company's policies, rules, and procedures to ensure compliance.

2. Clarification: Explain job responsibilities and expectations so new hires clearly understand their roles.

3. Culture: Introduce company values, mission, and workplace culture to help new employees feel connected and engaged.

4. Connection: Foster interaction between new hires and their teammates to build relationships and promote collaboration.

5. Checking Back: Regularly follow up with new employees to ensure their needs are met, answer questions, and provide support throughout their onboarding journey.

Q. What Are the Three Pillars of Onboarding?

The three pillars of onboarding are forming, connecting and unfolding.

• Forming: Setting the foundation by providing new employees with essential information, tools, and resources for a successful start.
• Connecting: Encouraging relationships between new hires and their coworkers to create a supportive and collaborative work environment.
• Unfolding: Gradually integrating new employees into their roles, offering ongoing training and development opportunities to help them grow and succeed in the company.

Ready to Create an Employee Onboarding Presentation?

Now that you know the benefits of creating an employee onboarding presentation and how to make one, it's time to get started for your own company.

Customize one of the templates above using our presentation software , or browse our employee onboarding presentation templates to find the best fit for your needs. You can tweak the information and design, add your brand elements, including colors, icons, logos, images and fonts to the template, and download or share to use.

Sign up to streamline your employee's onboarding process with Visme.

Easily put together onboarding presentations in Visme

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About the Author

Zain is a freelance writer for eCommerce and SaaS businesses. When he’s not crafting converting copy and insightful content, he can be found making travel videos or discussing soccer on social media.

New Hire Orientation Presentation Templates That Motivate

New employee orientation deck template for memorable content. Impress new hires with interactive employee onboarding presentation design beyond PPT .

Choose template by:

A business solution you can trust

What makes Storydoc better than PowerPoint or PDF?

With your same-old PowerPoint new hire orientation presentation design, you’ll never engage, let alone motivate. New hires don’t care for beautiful new hires welcome PPTs.

They want to learn what’s next in a way that keeps their attention. Powerpoints, though pretty, are still static, dull, and hard to understand.

Storydoc’s interactive employee orientation presentation design brings your content to life with animation, annotation, and narration that tell a story, not just present information.

What is the goal of a new hire orientation presentation template?

The goal of a new hire orientation presentation template is to provide a structured and engaging introduction to the company, its culture, and the role of the new employee. It aims to make new hires feel welcomed, informed, and prepared to start their journey with the organization.

What makes a good new hire orientation presentation design?

• Simplicity: Use clear and concise slides, avoiding clutter.
• Branding Consistency: Incorporate company colors, logos, and themes.
• Interactivity: Engage the audience with interactive elements like polls or Q&A sessions.
• Storytelling: Weave a narrative that connects the company's history, values, and vision.
• Visual Appeal: Use high-quality images, graphics, and animations.
• Clear Structure: Organize content logically, with a beginning, middle, and end.
• Relevance: Tailor content to the audience, addressing their specific needs and concerns.

Why use a Storydoc template instead of paying a design agency?

• Stroydocs are 2x more engaging than a typical agency-made new hire orientation presentation
• Our templates cost a fraction of the price you pay an agency.
• With Storydoc you can produce content about 5x faster than using the legacy design approach.

What should a new hire orientation presentation template include?

• Welcome Slide: A warm greeting and introduction.
• Company Overview: Brief history, mission, and vision.
• Team Introductions: Photos and roles of key team members.
• Company Culture: Values, traditions, and what makes the company unique.
• Role Clarification: Detailed job description, expectations, and goals.
• Training Overview: Outline of training sessions, resources, and timelines.
• Benefits and Perks: Highlight employee benefits, perks, and wellness programs.
• Policies and Procedures: Important rules, guidelines, and HR information.
• Interactive Session: A segment for Q&A, feedback, or group activities.
• Closing Slide: Thanking the new hires and encouraging open communication.

What are the main types of new hire orientation presentations?

• Company-Centric: Focuses on company history, values, and culture.
• Role-Specific: Tailored to individual job roles and responsibilities.
• Training and Development: Highlights training programs and growth opportunities.
• Interactive Workshops: Hands-on sessions for skill-building and team bonding.

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Free New Employee Orientation & Onboarding Slides PPT

This sample new employee orientation PowerPoint template offers your new hire a warm welcome and insights into company policy without overwhelming them.

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Creating a New Employee Orientation Template PPT Presentation?

Download our free powerpoint template onboarding slides.

Do you need help creating a new employee orientation PowerPoint presentation? If so, you're in luck! We have created a free downloadable new hire orientation PPT template that will make the process much easier. This PowerPiont deck covers all of the important topics that you'll want to discuss with your new hires during their onboarding process. It's meant to be used as a sample/example that should be edited to fit the specific needs of your company.

If you're responsible for onboarding new employees, then you know just how important it is to get them up to speed quickly. And one of the most important aspects of the onboarding process is orienting new hires to your company and its culture. This can be done in a variety of ways, but one of the most effective methods is through a PowerPoint presentation. We know that creating a PPT presentation deck from scratch can be a time-consuming task, so we are offering this free orientation template as a resource to help make the process easier.

By using our free PowerPoint template for new employee orientation, you'll be able to cover all of the essential new hire orientation topics, including company history and mission, policies and procedures, job expectations and responsibilities, introductions to team members, and company resources. Remember to customize it with your own specific information and branding.

So what are you waiting for? Download our free employee onboarding PowerPoint deck now and start creating a successful onboarding experience for your new employees.

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Why is using a new hire orientation Powerpoint so important?

It sets the tone for the rest of their time at your company, allowing them to understand expectations, company culture, and necessary information for their job. By taking the time to properly orientate a new employee, you're setting them up for success and potentially reducing turnover rates. You can add content to the new hire onboarding presentation make it an effective company introduction for new employees.

What should be in a the onboarding slides?

This will vary depending on your specific company and industry, but some common topics to include are the company's history, mission statement, core values, onboarding process, company's hierarchy, company timeline, company roadmap, job expectations and responsibilities, introductions to team members, and company resources. It's important to customize the presentation with information specific to your company. Be sure to update the slide content, slide orientation, and slide size as needed.

How often should new hire orientation template be reviewed?

This can vary, but it's generally a good idea to have a yearly review to ensure that new employees are well-orientated and current employees stay updated on any changes or updates. Additionally, new policies or procedures may be introduced throughout the year that should also be reviewed during these regular check-ins. You'll want to update the onboarding presentation template with new team leaders, new team members, relevant job training, organizational structure, and updates from other other departments or Human Resources.

What other methods can be used for new hire orientation besides an onboarding PPT?

Some companies may choose to have one-on-one meetings with individual employees, use an ESS system , hold group orientations, an office tour, or provide written materials such as an employee handbook. It's important to consider what will work best for your specific company, employees and onboarding process.

Can this new employee orientation template be used for re-orientation or training existing employees?

While the template may be able to serve as a base for creating a presentation about company updates or policies, it is primarily meant for onboarding new hires. It's important to regularly train and update all employees on necessary information, so consider creating a separate training PowerPoint or utilizing different methods for existing employees rather than using the same presentation. This new hire onboarding presentation is meant to be used in training sessions for newly hired employees.

Do you have any other resources for new employees besides this onboarding presentation?

Yes! We have a variety of articles and tips on our blog, including checklists and tips for successful onboarding . Your HR team can use these resources to craft an effective orientation program that aligns with your company mission, company policies, and company values. We hope this employee onboarding presentation template and other resources help all of your new hires get up to speed with their job duties, office equipment, the building's emergency exits, company tools, and company's work culture.

Can I use this new employee orientation Powerpoint template without licensing?

This new employee orientation PowerPoint template is free for download and use within your organization. No attribution is required. Resell, or distribution over the internet, or any other medium is strictly prohibited. TeamSense owns all rights, titles, and interests in and to the onboarding deck ppt.

By using this orientation ppt template, you agree to the terms and conditions set forth by TeamSense.com. This template is provided "as is" without warranty of any kind, either express or implied. If you'd like to use it for commercial purposes, please contact us for licensing options.

We hope you find this employee onboarding PowerPoint template helpful in streamlining the onboarding process for your company. If you have any questions or suggestions on how we can improve it, please don't hesitate to reach out to us at [email protected]! We would love to hear from you. Thanks for using our template!

How can this template be customized?

Any way you can think of! Change the presentation design to fit portrait orientation rather than a landscape orientation, select custom slide size, update it to match other employee training materials, or upload it to Google Slides if needed. This employee onboarding presentation template is meant to be as flexible as you need it to be for your employee onboarding process, company policies and company culture.

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What Is Employee Orientation? 10 Key Activities + Template

Mike has extensive experience in sales, marketing, and product strategy; organizational and team development; and business growth and operations. He's held various senior leadership positions in the technology industry, and in 2016 participated as a lead member of the deal team responsible for the sale of Point Grey Research to FLIR Systems for USD$256M. Mike is guided by his deeply-held beliefs in connection, curiosity, humour, empathy, and honesty. Since leaving the corporate world in 2018, he's provide fractional executive and growth and strategic planning advisory services that have helped several early stage companies mature, grow responsibly, and live true to their values.

Orientation is your chance to make a lasting first impression. Experience the difference when your new hires are not just informed, but also inspired and integrated from day one.

A positive first impression is crucial for setting the stage for a successful tenure.

Implementing efficient onboarding software can streamline the orientation process, ensuring new hires feel valued and prepared from day one.

This article guides you in creating an impactful employee orientation program that will leave new hires impressed and ready to excel.

We'll run through what orientation is, why it’s important, and the top 10 activities your new employee orientation program should include with some bonus for remote workers.

Let's dive in.

What Is Employee Orientation?

HR software provider Bamboo HR offers this great definition of employee orientation:

“Employee orientation is the process of introducing newly hired employees to their new work environment. It provides the basic organizational information employees need to feel prepared for their new team, department, and role within the company.”

An effective employee orientation program:

• Makes new team members aware of company policies and expectations
• Helps them complete essential paperwork
• Answers any questions or concerns they may have before they transition into their new position
• Provides time to meet people, socialize, and start building relationships.

This contributes to a great overall onboarding experience, helps new starters get up to speed quicker, and reduces employee turnover.

Benefits Of Good Employee Orientation 

Imagine, you've gone through preboarding and it's your first day at a new job. But your first week feels unorganized and unwelcoming. Not a great first impression, is it?

A good orientation program will result in:

Quicker productivity

Effective orientation helps new hires understand their roles and responsibilities better, leading to a quicker and more efficient productivity ramp-up.

They will gain a clear idea of what is expected of them and how they fit into the larger structure of the organization.

Increase employee engagement and satisfaction

A good orientation program can significantly boost new employee engagement and job satisfaction by making them valued and part of the team. 

This leads to higher morale and motivation, which are critical for long-term job satisfaction.

Reduced turnover

When someone understands their role and feels connected to the company culture, they’re less likely to leave. This reduces the costs and disruption associated with high employee turnover.

A stronger culture

Orientation programs introduce new employees to the company's culture, values, and norms. This helps them assimilate faster and align their behavior with company expectations, fostering a cohesive work environment.

Completion of compliance and safety training

Orientation is an opportunity to educate new employees about compliance issues, company policies, and safety protocols, reducing the risk of workplace incidents and legal issues.

Employee Orientation vs Employee Onboarding

Employee onboarding is the process of fully integrating a new employee into a company and its culture.

Onboarding activities are designed to help new employees acquire the skills, experience, and expected behaviors needed to ensure they become an engaged, motivated, and productive member of the organization.

An onboarding process will include a new employee orientation program, along with several other activities and best practices .

New hire onboarding can start as early as the job offer stage, and generally lasts 90 days but up to a year or more depending on seniority and role.

A new employee orientation program, on the other hand, typically starts on the new hire’s first day of work and extends through their first week.

Author's Tip

Adjust the length of your orientation program based on the needs of your organization, the role and responsibilities of your new hire, the existing policies and processes you have in place, and the amount of time you can dedicate to creating a truly amazing orientation experience.

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Why Is An Employee Orientation Program Important?

A new employee orientation program is a critical component of an effective onboarding process and can have a big impact on the overall employee experience . 

Research shows that implementing an effective new hire orientation process (which often includes a structured orientation program) has a positive impact on company success and long-term employee engagement , retention, and productivity.

Having an orientation program is an important step in the onboarding process because it:

• Makes new hires feel welcomed and makes a good impression
• Helps them understand their role and how it fits into the bigger picture
• Provides them with time to socialize and start building relationships
• Gives them a better understanding of the organization including policies
• Gives time for necessary training such as on tools or compliance.

Who Is Responsible For Employee Orientation?

Like the broader onboarding process, new employee orientation (NEO) is not just the responsibility of your human resources team.

While HR professionals will often be involved in the creation of a new hire orientation program, it’s the responsibility of team members, managers, and senior leaders to execute orientation activities.

What Are Some Key Factors For An Effective Orientation Program?

An orientation program is part of the onboarding process and shares many of the same keys to success, such as:

• Have a clear purpose : Get clear on what experience you want a new hire to have on day one and in their first week, and what the focus is (e.g. people, products, culture, etc.)
• Minimize surprises : Let new hires know in advance what their first day and week will look like, everything from what the dress code is (or is not!), to what they need to bring. This helps alleviate stressors a new hire might experience when starting a new job.
• Be prepared: Put a new hire checklist in place, schedule meetings and training sessions in advance, get their workstation ready, and prepare other team members to help. Putting a structure in place will ensure everyone is aware of their role and nothing important is missed.
• Exercise patience : Your new team member will almost certainly make mistakes, forget parts of their orientation program, and miss a step or two as they get up to speed.
• Don’t overwhelm : Set a reasonable pace, provide plenty of breaks and free time, and avoid overwhelming the new hire with too much information.
• Provide resources : Introduce them to key individuals and show them where resources like employee handbooks and policy manuals can be found.
• Build-in flexibility : allocate time in the orientation agenda to add new activities, and make orientation processes adaptable to sudden work changes e.g. COVID-19.
• Make it fun and engaging : Avoid boring orientation videos, long lecture-style presentations, and excessive amounts of time where they’re alone.
• Focus on a welcoming atmosphere and relationship-building : Managers should encourage a team culture in which members welcome and support their new colleagues. A welcome lunch is a great way to welcome new hires into the team.
• Leverage technology : Tools such as HRIS software , training software , and onboarding tools provide automated, integrated solutions to help manage the myriad of orientation tasks.

What Are The Top 10 New Hire Orientation Activities?

The types of employee orientation activities will vary from organization to organization. They're largely dependent on the existing policies and processes you have in place, and how much time you’re able to dedicate to orientation.

If you work in a small business or startup where time is limited and there are few formal rules and procedures, your orientation program may just be one day of meeting new team members and getting your work environment set up. If you’re in a more established organization, it could involve a larger number of orientation activities.

The COVID-19 global pandemic has had a significant impact on how orientation activities are handled, so consider if/how they can be done remotely when in-person orientation isn’t possible (we’ve offered some suggestions throughout).

• Meet one-on-one with direct manager
• Connect with new co-workers
• Face-time with the leadership team
• Pair up with a buddy or mentor
• Complete required forms and paperwork
• Review employee handbook and company policies
• Facility or office tour
• Set up the workspace and workstation
• Get hands-on with the company’s products and/or services
• Set goals and coordinate training

1. Meet one-on-one with direct manager

One-on-one (1:1) meetings are a critical part of developing and fostering positive and productive relationships between you and the members of your team. You can use your first 1:1 meeting to review the orientation program agenda, create a trust agreement , and even go through their job description. You can also use it to put your new team member at ease by addressing any concerns they might have as well as get them excited!

Pro tip : Start your one-on-one meetings right away; consider making it the very first thing you do on your new hire’s first day.

2. Connect with new co-workers

It can be tough to be the new kid on the block. There are many ways you can support your new employee in their efforts to connect with their new team members and foster their feelings of belonging and inclusion. Don’t hesitate to get creative in how you do this!

Pro Tip: New team members at Vancouver-based software provider Thinkific fill out a questionnaire before their first day with a couple of fun facts, such as their favorite food and proudest accomplishment. When they start, their answers are shared through the company’s Slack channel to give everyone more insight into their personality. Current team members are then able to jump onto the thread to give their own warm welcome.

3. Face-time with the leadership team

Involving a senior leader like the CEO or founder in orientation, whether it’s having the leader give an office tour or company presentation, gives that person the opportunity to help new employees understand the company culture, educate them on the company history, explain company values and expected behaviors, and take them through the company goals. It also helps the new employee feel valued by, and connected to, leadership. 

Pro tip : In my previous life as a senior executive, I would spend an hour with every new hire during orientation (this could be done virtually today) to explain our vision and mission statement, how our products were used by our customers, and how the new team member contributes to achieving our goals.

4. Pair up with a buddy or mentor

According to Greenhouse , a hiring software platform provider, “One way to help your newest employees feel more comfortable is to create a buddy system that pairs each new hire with someone who has a little more tenure at the company.” 

At Greenhouse, they pair each new employee with someone in a different department. The “buddies” each take their new hire on an office tour right after their first onboarding session, and then all the buddies and their respective new hires go to lunch together on their first day. 

This helps make sure new hires have a friendly face around the office and a peer to reach out to for those day-to-day types of questions.

5. Complete required forms and paperwork

Paperwork is a necessary, but often boring, part of the new hire process, so it's preferential to have your new team member complete as many of the required forms as possible before their first day.

This frees the two of you up to focus on more important and exciting aspects of their new job.

During orientation, human resources can help your new employee check and complete any paperwork that remains to be done.

Pro tip : One idea from Jordan Boogaard at Eddy HR is to use info gathered from employees during onboarding to reward new starters when they complete their paperwork e.g. you know their favorite restaurant, give them a voucher.

6. Review employee handbook and company policies

An employee handbook is a critical tool for new hire onboarding and should be reviewed between the employee and you (or HR) as part of the orientation process.

It’s used to educate new employees on the rules and processes that govern the employment relationship , and the rights, responsibilities, and expected behaviors of the employer and the employee.

Some employees may not know what is an employer of record or what is a professional employer organization , so the handbook will have to outline the structure of the relationship and who employees should consult in different situations.

Pro tip : The employee handbook and key HR policies, such as harassment, diversity and equity, leave, and health and safety policies, should be sent in advance as part of the new hire welcome package. This allows the time during orientation to be spent addressing questions or concerns. Employee handbook software can help you to develop and maintain an effective handbook.

7. Take a facility or office tour

Depending on the size of your organization, you might have a small office space or an entire building. Either way, it’s important to take your new team member on a tour of the work environment to familiarize them with where facilities are. It’s also a great opportunity to meet new co-workers (just remember not to overwhelm them with faces and names).

Pro tip : Don’t hesitate to get creative with your office tour. For example, consider making it into a fun scavenger hunt using a service like Strayboots or Goosechase.

8. Set up the workspace and workstation

Whether it’s as simple as a laptop delivered to a remote employee’s home for virtual work , or a dedicated office space fully equipped with furniture, computer, printer, and mobile phone, it’s important to have ready in advance everything your new team member will need to be successful.

Pro tip : Have a full list of all the required tools and equipment built into your new hire checklist to ensure that nothing gets missed. (I recall one time when a manager I worked with forgot to order a laptop for their new employee, and they had to wait two weeks for one to be delivered!)

9. Get hands-on with the company’s products and/or services

There’s no better way to educate someone on what an organization delivers to its users and customers than for them to experience it for themselves.

For example, baristas at Starbucks are expected to be able to explain the differences between a wide range of beverages. On their first day of work, new employees receive coffee tastings facilitated by the store manager. (Similarly, at my previous company, every new employee got to plug in and play with one of our industrial digital cameras and would get a tour of the manufacturing space.)

10. Set goals and coordinate training and development

The new hire orientation program is just a part of the employee’s entire onboarding journey. To set the stage for the rest of that journey, work with your new team member to:

• Set 30, 60, and 90-day performance goals;
• Coordinate job training and skills development; and
• Continue to be integrated into the culture and team.

These activities are big pieces of work, however, and orientation can be a busy time, so don’t worry too much if you don’t get to these on your new employee’s first day or even their first week. Just make sure they get done as quickly as possible to keep the onboarding going!

BONUS: How to make remote/virtual orientation fun and engaging

Creating an engaging environment that enables relationship-building can be challenging. One thing to bear in mind is your organizational culture—doing so enables you to include relevant and appropriate items to virtual orientation. 

Here are five ways to make your remote orientation more effective and engaging: 

• Company products (if relevant) like branded shirts and other merchandise
• A light ring for any videoconference calls they might have
• A company-branded, vacuum-insulated bottle (e.g., a Thermos) 
• A personal note from the CEO/Department head welcoming them to the organization
• Be mindful of dietary restrictions and preferences. To avoid any shocks, a neat trick is to send them a questionnaire before orientation day, subtly ask them about their favorite food/restaurant, and send them a voucher.
• Part of orientation might involve having each new hire’s respective manager join virtual orientation and enter a breakout room for a defined amount of time (e.g., 30 minutes). This will support new hires in getting to know their new managers on day one
• Have members of the HR team jump on to chat through information relevant to their roles (i.e., Benefits team member talking about benefits)
• Have senior leaders alternate a conversation around organizational culture, or otherwise record and play a video that includes senior leaders talking about company mission, values, etc.
• Build in virtual coffee chats with senior leaders throughout orientation. A senior leader can host a virtual game or fun conversation in between paperwork and policy overviews to keep folks engaged
• Include standard operating procedures, helpful hints, tips, and guides for new employees to get their bearings more quickly
• Company glossary with terms, abbreviations, etc. 
• Useful training and videos about the company and its culture
• One of your activities can include a scavenger hunt later on during orientation. You can use this to reinforce key information new hires should walk away with
• Include items related to company culture and history
• Include a component involving the identification of members of the senior leadership team
• Include information about or examples of products and services the company offers
• Spice it up - you can make your scavenger hunt themed around an upcoming holiday, event, or movie while reinforcing important information about the company and team. 

New Hire Orientation Best Practices 

With the above activities in mind, here are some best practices to help maximize your orientation experience.

Start before the first day

Begin the orientation process before the new employee's first day by providing them with essential information such as the schedule for their first week and any necessary paperwork.

Involve peers and managers

Encourage interaction with team members and managers. Assigning a mentor or buddy can be particularly effective in facilitating a smooth integration.

Research from Wharton found that retention rates were much higher for mentees (72%) and mentors (69%) than for employees who did not participate in the mentoring program (49%).

Explain how their role contributes to organizational success

Ensure that new hires understand their roles, responsibilities, and performance expectations and how they contribute to the organization’s success.

This helps instill a sense of purpose, which LinkedIn found to drive employee engagement .

Continuous improvement 

Regularly evaluate and update your orientation program based on feedback from new employees and changing organizational needs.

Utilize technology and multimedia

Utilize digital tools and resources for efficient delivery of orientation content. This can include videos, interactive modules, and online resources.

Richard E. Mayer’s Cognitive theory of multimedia learning posits that this leads to a deeper understanding of materials and helps keep the brain engaged.

Sample Template For A New Hire Orientation Agenda

Now you should have a good idea of what employee orientation is, why it’s important, and what activities are typically included in an orientation program. But you may well be asking, “How do I put it all together, and which activities should come first, second, etc.??”

To help you with that we’ve provided a sample agenda for a two-day orientation program , which you can download below. You can use this as a sort of new employee orientation checklist to make sure things aren’t missed.

Get our employee orientation template!

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To Employee Orientation And Beyond

Employee orientation is an important step in your onboarding process, one of those ‘ moments of truth ’ to borrow a term from the employee experience world.

Getting it right will ultimately contribute to improved productivity, engagement, and employee retention rates.

Key takeaways

• Start employee orientation even before a new starter’s first day to maximize impact
• Ensure new starters have plenty of face-time with their manager and colleagues
• Pairing with a buddy or mentor will lead to faster learning and higher engagement. 

Zooming out, it's important new employees are supported as much as possible during the first few months in their new role.

This includes regular check-ins with their manager and you might also consider activities such as pairing or mentorship.

It's considered best practice to create a 30, 60, 90 day-plan that includes standard elements but is customizable for each role and individual.

You can also make use of this new hire checklist to ensure nothing important gets missed.

Beyond that, you'll want to look at how to measure onboarding success so you can fine tune your process and keep improving.

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20+ Top New Hire Orientation PowerPoints for Onboarding and Training

Download Premium New Hire Orientation PowerPoint Templates for 2023 (Envato Elements)

Are you in-charge of onboarding and training new recruits in your company? Top-quality premium welcome slides from Envato Elements will help you put all relevant onboarding information into an impressive presentation.  

Here's a list of some welcome slides that come as PowerPoint templates to use in 2023:

Smart - Welcome Presentation PPT Template

This template comes with 30 unique slides and three pre-made color themes. Pick light or dark background colors for your presentation. Slides come with pre-built animations.

Infographics - New Job Presentation Training

Here's a modern and colorful training template with loads of infographics. Easily edit and customize any of these infographics to fit your presentation. These over 20 unique slides are compatible with all PPT versions.

Hyuma - Onboarding Presentation PPT

Hyuma comes with a total of 30 minimalistic slides. Easily edit all elements on PowerPoint. If you're new to PowerPoint, the help files will be helpful.

Leadership Training - Orientation in PowerPoint

Here's a training template. It comes with 25 modern, clean, and minimalistic slides. Drag and drop images into placeholders to customize within minutes. 

Jobtrain - Onboarding Presentation PPT

Jobtrain comes with handmade infographics and unlimited color options. You can fully customize any 25 unique slides to create your presentation. You also have a choice of light and dark backgrounds.

Roland - New Employee Orientation PowerPoint

Roland comes with a total of 35 slides for you to pick from. All colors and elements are editable, giving you complete control to customize slides to your needs. The template comes in PPT and PPTX. 

Management Training - Orientation in PowerPoint

Here's a modern and creative training presentation template. It comes with 35 slides in PPTX and PPT. The fonts used are Poppins and Open Sans.

Chandler - New Job Presentation

This template uses blue and yellow as the primary colors. These colors can be changed to your brand colors with a few simple clicks. There is also a help file included.

Instruction - New Hire Orientation Presentation Ideas

This minimalist template comes with 30 unique slides, five color variations, and handcrafted infographics. You can download and edit the template in Google Slides, Keynote, or PowerPoint. 

Teach Tech - New Hire Orientation PowerPoint

Teach Tech is a modern education or training presentation template. It comes with 20 clean slides. It has a combination of light and dark background. 

HR Rockstar - Orientation in PowerPoint

HR Rockstar has creative yet professional slides. Edit and customize all elements of this template easily, including the colors, according to your needs.

Human Resource - Welcome Presentation

This human resource template comes with over 100 unique multipurpose slides and five color themes. All shapes and infographics are pixel-perfect and easy to edit. 

Consult - New Hire Orientation Presentation Ideas

Consult is a simple and clean multipurpose training template. Slides come with animation and picture placeholders making customization a breeze. 

Teamwork - Orientation in PowerPoint

This template has 30 unique teamwork-related infographics, one on each slide. It uses a light background and contrasting colors for content. Easily change colors and sizes within PPT.

Reamor - New Employee Orientation PowerPoint

Reamor is a multipurpose human resource template. It comes with 30 unique slides and five color variants. Add your content and easily customize the infographics to create your outstanding presentation. 

Human Resources - New Job Presentation

This welcome presentation template comes with clean and professional slides. The template has features like six pre-made color themes, vector icons, and free fonts. 

Human Resources - New Hire Orientation Presentation Ideas

This new job presentation template comes packed with 1000 icon sets, animation, free fonts, and free support. It is also simple and easy to work with. 

Human Resources - Onboarding Presentation PPT

This template uses gradient colors to create modern and fresh slides. Pick from any of these 34 easy-to-edit slides to make your welcome presentation in minutes.

Human Resources - New Employee Orientation PowerPoint

This HR template comes with a flat design. It has 30 unique slides that have animation and transitions included. 

HR Infographics - New Hire Orientation Presentation Ideas

Looking for multipurpose infographics for your welcome slides? Here's over 20 unique slides with infographics. All elements are fully customizable.  

Multipurpose Business - Onboarding Presentation PPT

Here's a multipurpose template with 263 unique create slides and various color options. This PPTX file comes in a 16x9 full HD ratio. 

Work only with premium new employee orientation PowerPoint templates. Working smart lets you create impressive welcome slides regardless of your skill or time limitations. It also helps give the new hires a good impression of you and your company. 

Use a premium onboarding presentation template from Envato Element. Browse, download, edit, and welcome the new hires today!

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New-Hire Orientation

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New Hire Orientation

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New hire orientation is the initial process of welcoming new employees to your company. As the first step in facilitating a smooth transition to your workplace, orientation is meant to give new hires what they need to succeed in their role. New hire orientation should be developed in a way that complements and emphasizes your workplace culture.

No matter how well you have prepared candidates during the recruitment process, they will still be nervous on their first day.

A well-organized orientation helps to reduce that stress and provides clarity about what’s on the agenda for people’s first day and beyond. 

A proper orientation will make new hires feel welcome, appreciated, and needed right from the start. This will increase their commitment.

As a result of the three benefits just mentioned, employee turnover should go down. Employee orientation shows people the organization cares and provides them with the tools they need to do their job well. 

Before orientation starts, make sure the new hire’s workspace is fully ready and that the manager is fully ready too. As for the new hire, make sure they have all the information they need to get to the office, park if necessary, and that they are able to actually get into the office. This already takes some uncertainty and anxiety away.

Employee orientation should include a part about the software and tools new hires will be using. This will for sure involve an explanation about the tools everyone in the company uses. Depending on the role-specific software someone will be working with the software training will be more or less elaborate. 

New employee orientation is an exciting time both for the new hire and the organization. A well-structured and thought-out process that does not compromise on the emotional and human side of starting a new job goes a long way in building a lasting relationship with your people. 

This template will primarily be useful to HR managers. You can use the slides in this template when preparing instructions for hiring new employees. You can describe in detail how to conduct briefings or introduce corporate rules.

Department leaders can also use this template when preparing to meet new employees and explain their job descriptions to them. This will help the new employee to join the new team and feel like a valuable employee for the company.

Recruiting companies can use this template when preparing their recruitment strategy. For example, you can present in detail your strategy for building a talent pool.

New Hire Orientation is a professional and modern template that contains five stylish and fully editable slides. You can change the type and size of the font, color and position of the infographic yourself. This template will be useful for HR managers, recruiting companies, company executives. New Hire Orientation template will complement your old presentations and will be a worthy addition to your collection of professional presentations.

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Updated on: 30 May 2024 , 18 mins to read

A 2024 Guide to New Employee Orientation (Includes Checklist)

During new employee orientation (within a week of starting at a new company) 23% of new hires cry, according to a 2023 BambooHR survey. Plus, 44% have second thoughts about their move. Not a great start to a job. And one that has long-lasting effects. Because general research is clear. Retention and productivity rates skyrocket when new employee orientation provides a positive launchpad. When it doesn’t, new hires leave, and businesses suffer the consequences.

But what clinches the deal, is that nearly two-thirds of employees agree first impressions stick according to the same survey. Which brings us back to new employee orientation. New hire orientation represents a small, but mighty, window of opportunity. It’s the early, make-or-break part of the employee onboarding process. And it carries the weight of ongoing onboarding success in its hand.

So, how do you prevent tears and ensure it’s on point?

What follows here is a complete, new employee orientation guide. It contains practical strategies to help plan and streamline your new hire orientation program in 2024 and beyond. There are best practice tips you can adapt to suit your organization. Plus, there’s a comprehensive checklist you can use to standardize the employee onboarding process. And make sure all of the important bases are covered, every time.

1. What is new employee orientation?

2. The difference between orientation and onboarding

3. The benefits of the new employee orientation process

4. What should a new employee orientation program include?

5. 10 best practices for new employee orientation

6. New employee orientation checklist

7. New employee orientation ideas for 2024

8. Frequently asked questions

9. Culture add not culture fit

What is new employee orientation?

Part of onboarding, a new employee orientation process serves a dual purpose. There’s the practical side, which focuses on workflows, people, and performance. Then there’s the emotional side, which targets motivation, meaning, and mindset.

Let’s look at the practical aspect first. During new hire orientation, an employee should learn more about their role, who they’ll be working with, and how their new company operates. With the skills, tools, and support they need to get started, this ‘how to’ focus puts them on the right path to reach their potential.

Many companies view orientation purely as this. As an administrative process, where employees become familiar with the rules, sign their contracts, and get to work.

But new employee orientation also needs to include elements associated with building engagement. It needs to mentally and emotionally integrate employees into an organization. Which means? Sharing company values. Showing new hires how they can make a meaningful contribution to the overall vision. And finding personal ways of making them feel warm, welcome, and wanted.

The difference between orientation and onboarding

The terms ‘orientation’ and ‘onboarding’ are often used interchangeably. But, really, they’re two separate concepts. And you need both.

The differences between the two? Simply put, it comes down to duration and detail.

A definition of onboarding

The employee onboarding process is ongoing. It starts as soon as an applicant accepts an offer. And it ends once they’re fully trained up, immersed in their role, and firmly embedded into your company’s culture and workflows. The purpose of onboarding is to provide a deep dive. It typically includes varied and timely training, combined with on-the-job experiences that give employees deeper insights into your company and their job. During onboarding, new hires form bonds with team members and connect with wider groups of stakeholders. They start having ideas and suggestions. And discover ways, not just to perform their jobs, but to improve their performance. All of this takes time. ( Research has found that the socialization process alone can take up to a year.) So, some companies roll this out over a full 12 months. For others, it may drop to 90 days. Either way, most HR teams agree best practice is to spend no less than three months .

A definition of new employee orientation

Compared to this, new employee orientation is a short-lived event that fits within the bigger employee onboarding process. It starts on an employee’s first day at work. And lasts anything from a day to a week. There’s no formal or fixed timescale for new employee orientation. Duration will depend on the role in question, your company approach, and your industry. Some sectors, for example, will have different levels of training required before new employees can fully participate in their responsibilities.

But the key to new employee orientation is to get the balance right, and to keep it light. As we’ve mentioned, it needs to create a positive and comforting vibe. Spend too much time, and go into too much detail, and you risk overwhelming your new intake.

The benefits of the new employee orientation process

In the intro, we touched on the benefits of onboarding in general. And the importance of an employee’s first week in post in projecting the tone moving forward. But what, specifically, are the benefits of new employee orientation for new hires? And how do they translate to benefit employers too? Let’s take a look.

How new hire orientation benefits employees:

• Reduces stress and anxiety. Fear and worry can take over and block the progress of your new starter. A new employee orientation program acknowledges and addresses the most important stressors facing newcomers. It provides reassurance, an open channel of communication, and support. And, most importantly, time for them to ease gently into their first few days in post.
• Provides clarity. Starting a new job in a new company is full of unknowns. And in many ways it’s a leap of faith. Offering new hires a structured framework for their first day / week eliminates uncertainty. And gives them an unambiguous view of what to expect.
• Creates connections. A friendly face and a helpful word from a new colleague convey the message: “Welcome. We’re glad to have you.” New employee orientation brings people together through formal introductions and informal interactions. It connects new hires with new team members. And helps bonds start to form.
• Cultivates confidence. Delivering a formal, thoughtful, and well-planned new employee orientation program shows new hires that they’re valued. It also empowers them to take control of their journey by providing all of the resources they need to succeed. This, in turn, boosts their sense of self-worth and self-assurance at a time when insecurities can take over.

How new hire orientation benefits employers:

• Sets the right tone. A new employee orientation program gives employers the opportunity to control the start of the employee lifecycle. And to communicate values and expectations that determine the success of a company.
• Reduces turnover. If new hires feel valued, prepared, and engaged, they’re less likely to leave their new role. Setting a positive tone at the start of their tenure boosts retention.
• Reduces costs. Recruitment is expensive. Raising retention rates through great orientation boosts a business’s bottom line. Good early onboarding also helps employees become assimilated into their job and workplace culture more quickly. Which also saves businesses money.
• Increases productivity. Self-confidence, understanding, and support all help employees get up-to-speed faster. Byproducts of a good new employee orientation program, this leads to greater output and fewer mistakes.
• Saves time. With a planned agenda in place, there’s no duplication or crossover in terms of content or communication. Managers and colleagues don’t need to take time out of their day to check if everything’s been covered. And, with expectations clearly explained, new hires don’t have to waste time on guesswork or asking questions.

What should a new employee orientation program include?

There’s clearly a powerful purpose behind induction training . But what do you need to factor in to make it a success? Remember, new employee orientation is just a small part of the bigger onboarding process. So, it doesn’t need to include everything. In fact, the tighter and more contained, the better. Here are the most important topics to include in a new employee orientation program:

Welcome and introductions

A warm and personal welcome goes a long way toward making employees feel like part of the team. You can create this during orientation for new employees in a series of different ways:

• Set up a series of short introductions with their immediate team and key organizational contacts
• Send a signed welcome letter from the CEO
• Arrange office access (parking, entry card, directions) in advance
• Organize a guided office tour (you can do this virtually if they’re remote)
• Go out for lunch (or arrange a virtual coffee break chat if they’re remote)
• Give them a welcome pack
• Provide an organizational overview and an orientation schedule with contact information for key IT and HR colleagues.

Paperwork and new hire information

New hire paperwork might not be the most exciting part of new employee orientation, but it’s vital. From company rules and policies to tax forms and benefits, use orientation for new employees to share the documents that define and demystify your workplace.

Pro tip: To make paperwork quick and convenient and easy to refer back to, share documents through your LMS. And make sure to include a signed offer of employment and an employee handbook.

Hardware and software

Make sure your new hire has all of the equipment they need from day 1. And create an online course that shows new hires the ins and outs of the software they’ll be using. For example, tools for communication, project management, time tracking, and HR. This way, each new employee can learn in their own time, and at their own pace. Don’t forget to show them how to use the physical tools, too, like printers and phones. And provide login details so they can put their training into practice from the get-go. These are an equally important part of ​​orientation for new employees.

Induction training

Provide induction training for new employees based around the skills and knowledge that will make them successful in their work. This could include job-specific technical training, safety training, or soft skills training to align employees with your company’s values. Don’t leave this too late. Rather, make sure that employees are aware of upcoming training from day 1 on the job.

Context and expectations

Your new hires need to know what the remit of their new job is and why it’s important. During new employee orientation, confirm the responsibilities and expectations of the role. Sync this up with your company’s mission and purpose. And mutually agree goals and action steps.

10 best practices for new employee orientation

With a clear idea of what to include in your new employee orientation, the next step is to plan its execution. Giving some time and thought to your strategy and approach will help elevate your program’s success. So, here are 10 best practices for you to consider:

1. Remember, less is more

To avoid overwhelming new hires, new employee orientation should be tight, focused, and friendly. Keep sessions short, include breaks and breathing time, and design high-level content that’s concise, and relevant.

2. Offer one-to-one support

Research shows that close relationships and social support reduce stress in the workplace . This applies to effective new hire orientation too. Assigning a buddy or peer mentor gives new hires someone they can talk privately with. But who can also introduce them to others and kickstart the socialization process.

3. Cover culture

Every organization has its own pattern of behavior. This is often unwritten. And, if newcomers aren’t aware of it, it can make them feel awkward and uncomfortable. To tackle this, answer unspoken questions about organizational socialization during new employee orientation. For example, “What happens at lunch?” Or, “What do people wear to the office?”. And deploy strategies to illustrate your culture. This could be through storytelling, informal chats with a buddy, or via cultural ambassadors if you have them.

4. Use the right words

Part of a company’s culture, language evolves to suit each organization’s unique landscape. This creates effective shortcuts. But, for newcomers, it often creates barriers. During new employee orientation, try to avoid using “insider terminology”. And give new hires resources they can use to navigate through the language barrier when they become more immersed in the day-to-day life of their role. For instance, a glossary or A-Z of jargon / acronyms. Of course, you’re not trying to change your company vocabulary here. But rather minimize its use during the early days in post.

5. Keep it light and interactive

Fun doesn’t mean frivolous. When your new hires are engaged and enjoying their orientation, knowledge retention flows naturally. Present information in a range of accessible formats and styles. Such as videos, and quizzes. And encourage interactivity through Q&A sessions and group discussions.

6. Seize the day

The day you kickstart your orientation can make all the difference. Mondays are usually an instinctive choice. But the start of the week can be busy. So maybe try a different start day. After all, you want everyone involved in the orientation to be as relaxed as possible. And free from distraction. So be strategic and choose a day that presents the best opportunity for both of these.

7. Provide a heads-up

Fear of the unknown causes stress. Put your new hire’s mind at rest by sending a new orientation agenda ahead of time. This could be a simple email or a digital welcome packet. Either way, it will help them prepare mentally and practically for their first day / week. Make sure you share the information internally with key stakeholders, and your new hire’s immediate team members, so they’re prepared too.

8. Automate admin and training

Forms and documents aren’t fun. But they’re an obligatory part of new employee orientation. Using tech to automate the process, minimizes the drain of dull admin on an otherwise engaging experience. Plus, if you do it through an LMS , you can automate onboarding training too.

9. Personalize the experience

Your new employee orientation should be consistent for all. But it shouldn’t feel generic. Make sure to accommodate each new hire’s unique needs when organizing the practicalities. For example, accessibility requirements, location, and working pattern or working model. And tailor training content to suit their role and skill set.

10. Gather feedback

Asking your new hires for their views on the orientation program you’ve created serves two purposes. It helps you evaluate and improve it. It also shows your new hires their opinions matter and make a difference. Which sets a positive tone for their ongoing employee journey.

New employee orientation checklist

HR may plan an effective new hire orientation program, but its delivery and execution involves a team of people. So, how do you ensure that everyone (including your new hire) does what they need to do, when they need to do it? The answer is to use a new employee orientation checklist. A complete list of activities assigned to the relevant people, use this new hire orientation checklist to:

• track an employee’s progress through orientation
• standardize the process
• spot any orientation tasks that haven’t been completed.

To give you a head start, as part of this new employee orientation guide, we’ve created a new hire orientation checklist template to work from. It includes tasks and activities you need to include in your new employee orientation program. Plus, a preboarding checklist to make sure you’ve put all the relevant plans in place before the big day. Just download, save, and adapt it to suit your own needs. Looking for ways to keep in touch with new hires during the onboarding process as a whole? We’ve also got 10 templates you can use to streamline your communication .

Pro tip: There’s a column for remote workers on each new hire orientation checklist. This highlights where the process may differ for new hires not based in the office. And provides tips on how to make alternative provision.

New employee orientation ideas for 2024

Of course, the modern workplace is changing. And technology, specifically AI generative tech, is transforming workflows and upending training. So, what should companies do to keep new employee orientation current and competitive in 2024? Below are effective new hire orientation ideas you should consider when planning your new employee orientation strategy through 2024 and beyond.

Go immersive

Cutting-edge technologies such as virtual reality (VR) and augmented reality (AR) are starting to revolutionize aspects of employee training. Creating immersive learning experiences, they have the power to help new hires learn about your company culture, policies, and their roles, in a more memorable way. And make new employee orientation L&D courses in general more interactive, engaging and effective.

Become more social

When it comes to the use of social tools, the line between personal and professional use is becoming increasingly blurred. Businesses can benefit from this by applying this trend to new employee orientation programs. Specifically? Use internal social platforms for peer introductions and to set up support mechanisms. And encourage the use of external platforms to help employees forge connections with a wider network. Both strategies foster a sense of community, understanding, and belonging from day one.

Get personal

Thanks to AI, customizable learning paths are fast-becoming a reality in the world of L&D. And it means that HR teams can make personalized learning a part of new employee orientation with minimal fuss. What does that look like? Employees can explore areas relevant to their roles and interests at their own pace. Thus, enhancing their engagement and retention of information.

Think hybrid

Recent RTO mandates have seen more employees back in the office. But this hasn’t banished remote, flexible, and hybrid working from the equation. Far from it. There are still lots of hybrid or remote employees who complete part or all of their job orientations virtually. And will continue to do so. Which means, companies need to design digital onboarding experiences that offer the same value to virtual teams as on-site employees. There are lots of strategies that can support this . Central to all of them is having the right digital toolkit. This should include: an employee self-service portal, an LMS, onboarding software, video conferencing functionality, and integrated collaboration tools. Underpin all of this with effective systems training, opportunities for asynchronous learning, and a culture of flexibility.

Frequently asked questions

What are the roles and responsibilities in employee orientation.

Orientation might sound like a job for Human Resources. But, in reality, it’s a team effort. Your HR department designs, organizes, and implements the program. Your new hire’s manager is there to make them feel welcome and comfortable. And to set goals and make introductions. The IT team guides new staff through the use of internal systems and technologies. And operations experts provide the equipment and resources needed to make all of the above happen.

Do new hires get paid for orientation?

Yes—new hire orientation usually starts on day one of employment. In fact, the Fair Labor Standards Act (FLSA) states that the only time you don’t pay employees for onboarding is if the event is outside business hours, it’s not work-related, and no work is being done. For example, a happy hour at a local restaurant.

How long should orientation take?

New hire orientation ideas vary from business to business. And the duration of the process depends on each organization. But, in general, a new employee’s orientation should take no less than a day and no more than 1 week.

What’s the difference between orientation and onboarding?

Orientation is part of the onboarding process. It begins on the first day of work and lasts for 1 – 7 days. Onboarding starts when a candidate accepts an offer. And ends after 3 – 12 months when the new hire is considered fully assimilated into their role and the organization. When planning a new employee orientation program it’s important to consider what new hires want from onboarding as a whole . And to make sure both processes support each other.

Should boomerang employees go through job orientation?

A boomerang employee is someone who is rehired after leaving a company. Since policies and processes change (and paperwork still needs to be in place), it’s a good idea for them to complete part or all of the job orientation.

Culture add not culture fit

Job orientation programs need to provide the same experience, and opportunities for all new hires. This is where having a new employee orientation guide (complete with checklist) is invaluable. But that doesn’t mean losing sight of your employee as an individual. In fact, making each new hire feel special is key to long-term engagement. And the ultimate success of new employee orientation programs. So, when planning your approach, choose new hire orientation ideas that elevate “culture add” over “culture fit”. Engage employees in conversations around purpose and personal values. And ask them how they hope to contribute. They’ll thank you for it. Your retention rates? They’ll thank you too.

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Originally published on: 04 Jun 2019 | Tags: Online Employee Onboarding

Fiona McSweeney - Senior Content Writer

Fiona, a skilled journalist, offers deep insights in L&D and HR, blending thorough research with storytelling. Her content captivates readers. Discover more by Fiona!

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New Employee Briefing Powerpoint Presentation Slides

Company introduction to new employees is an important task. Get started today by downloading our complete 51 slides content-ready new employee briefing PowerPoint presentation deck. With this new employee orientation PPT, you can give insights about existing employees to new the staff, the company’s goal, and objectives, hierarchy, rules, and regulations, etc. The employee orientation presentation deck contains important slides like company profile, vision, and mission, our history, financial highlights, company revenue growth, locations, our achievements, work policies, attendance portal, leaves and holidays, office timings, office dress code, etc. In short, make your expectations clear to new hires by using our new staff induction PowerPoint theme. The best part is that you don’t need to comprehend the theories just insert your text and have a professional PPT presentation in front of you in no time. Download this amazing staff induction PowerPoint theme and make an impression on new hires. Your thoughts and our New Employee Briefing Powerpoint Presentation Slides will make a great pair. Do the tango without a care.

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Presenting this set of slides with name - New Employee Briefing Powerpoint Presentation Slides. All slides are completely editable and professionally designed by our team of expert PowerPoint designers. The presentation content covers all areas of New Employee Briefing Powerpoint Presentation Slides and is extensively researched. This ready-to-use deck comprises visually stunning PowerPoint templates, icons, visual designs, data-driven charts and graphs, and business diagrams. The deck consists of a total of fifty-one slides. Download PowerPoint templates in both widescreen and standard screen. The presentation is fully supported by Google Slides. It can be easily converted into JPG or PDF format.

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Content of this Powerpoint Presentation

When a new employee joins an organization, the first thing he/she wants to learn about is the work culture of the company. Especially, for remote joinees, understanding the workflow sometimes becomes hectic. To make things easier, these are the new employee briefing PowerPoint presentation templates we have designed considering the functionality of multiple companies. These contain the basic information that can be used by the management or HR team to ease the onboarding process. So, let us begin and see what the templates are all about.

New Employee Briefing Templates

These templates are editable and can be customized as per the company’s requirements. You can change the layout, text, colors, and structure to make it a user-friendly slide. In a minute you can get it ready after you enter the details that align with your company profile.

You can also take a look at the template on the Recruitment Dashboard which analyses the hiring process in detail.

Now, let us go through some briefing templates that an organization can make use of for the new joiners.

Template 1: Employee Awards and Accomplishments

Awards and rewards are two important aspects of employee recognition. So, during the onboarding process, the management can use this template to show how they appreciate the contributions of a hardworking employee.

In the above template, you can see that there are different categories, and you can enter the relevant details. You can change the award colors for these fields - Best Performer and Employee of the Month. As this template can be customized, you can also modify the remaining sections, for example, add ‘’Performer of the Quater’’.

Template 2: Training Schedule

Training plays a vital role in understanding and achieving the required target for any employee. So, to simplify the process, as an HR or a training manager, you can take the help of this template. Here, you can lay out the schedule and add/modify the dates and topics as per your requirements.

Template 3: Required Documents for HR Process

Using the above template, management can show the dedicated checklist of the required documents that should be submitted on the first day. For example, ID proof, high school diploma, bachelor's degree, and work experience certificates are the most important joining documents. You can also add "Bank Passbook Copy, Pay Slip of the Last Organization,” etc. according to company policy.

Also, check out the template on the recruitment process in HRM, which optimizes the process and helps the organization select the right candidate.

Template 4: Facilities and Welfare

From the above template, a new employee can get an idea of the office premise and the nearby cafeteria, workstations, and emergency gates. You can also add various stops and give directions so that anyone can become familiar with the environment beforehand.

Template 5: Emergency Procedures

This template can save lives in case of an emergency. For such situations, you can get a template as per the safety strategy made by the management. For example, everyone should evacuate the announced location and take shelter in a designated location. You can also edit or modify the steps as required.

Template 6: Targets & Incentives

Using this template, the training manager can highlight the employee targets that must be achieved within the deadline. Depending on the job role and the timeline, you can edit this template and also mention the list of benefits that come along,

Template 7:Office Rules and Regulations

The hiring or training manager can make use of this template, which explains the DOs and Don’ts in the office space. From the very first day, an employee can have a complete understanding of the rules and restrictions of the workplace. As a manager, you can list the necessary mandates which you want the joinees to follow so that they can maintain proper office decorum.

Also, to analyze the effectiveness of the hiring cycles, go through the template on the Recruitment KPI . This will help you to make informed decisions regarding the selection process.

To sum up, these templates can help the new employees get an overall idea of their office policy and their workflow. It makes them feel confident in their workplace, and they can efficiently contribute to their respective roles. So, what are you waiting for? Get started today with this customized new employee briefing template and make the onboarding process an easy one.

New Employee Briefing Powerpoint Presentation Slides with all 51 slides:

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New Hire Onboarding Template

New employee onboarding is the process of integrating a new hire with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the specific team they’ll be working with. There’s a lot of information to share with new hires on their first day and beyond: what the company is all about, what they can expect to do and who to work with, and so much more. Having all of that information conveyed in a template helps to standardize the onboarding process across the organization.

Our new hire onboarding template keeps everything organized for you and new employees who are starting their journeys. With this template, you can create roadmaps for one month to six months out to ensure your new hires are set on the right path.

Use the new hire onboarding template to:

• Introduce new hires to the company
• Help onboarding run more consistently across teams and functions
• Standardize the knowledge base all new employees will have upon finishing orientation
• Check in with new employees periodically

Customize your New Hire Onboarding Presentation

Give new hires all the information they need in a thoughtful, comprehensive new hire onboarding presentation. Make it memorable: use images, graphs, timelines, and charts to illustrate the information you’re sharing with new hires. In your new hire onboarding presentation try to include slides such as:

Tips For Designing Your New Hire Onboarding Presentation

Create an effective, memorable new hire onboarding presentation by following the tips below.

What do your new hires need to know most on their first day? Start with the key essentials they’ll need to be successful in their role, and then work down to secondary and tertiary needs from there. Include the most relevant information in your slides.

There’s a lot of information to digest on the first day at a new job, especially for fully remote or hybrid workers who may not be in a physical office every day. Make sure that your remote hires feel included by relaying information about company VPNs, remote team building events, collaboration and chat platforms, and anything else that might be relevant.

Get your new hires excited about joining the company! Include fun facts about the team, talk about company perks, and sprinkle some personality into the presentation.

Picking the right photos and images is essential to the overall success of your presentation. Add photos of team members so new hires know whom to connect with.

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New Hire Orientation Checklist & Best Practices (2024)

Updated: Apr 29, 2024, 8:33pm

Table of Contents

Why new hire orientations are vital, 10 best practices for new hire orientation, 1. choose the right day, 2. share the agenda in advance, 3. schedule one-on-one time, 4. automate paperwork, 5. provide an employee welcome packet, 6. introduce managers, 7. be mindful of information overload, 8. engage employees, 9. give an office tour, 10. improve as necessary.

Download Free Orientation Checklist

Frequently Asked Questions (FAQs)

Let’s be honest. It can be overwhelming to start a new job. That’s where new hire orientation comes in. Put simply, new hire orientation is when you introduce your new hires to their positions, colleagues and organization. As long as it’s properly planned and executed, a new hire orientation can help your new hires settle into their new roles and succeed.

Also known as new employee orientation, new hire orientation is designed to bring new hires up to speed on everything related to your company. It’s almost like a crash course in working with you. Not only can a new hire orientation make your employees feel welcome, it can reduce anxiety and clarify expectations right off the bat. It sets the stage for what they can expect and can prepare them for their new positions while boosting their engagement and reducing the risk of turnover.

New Hire Orientation vs. Onboarding

Despite the fact the terms “orientation” and “onboarding” often get used interchangeably, there are key differences between them. Onboarding is an ongoing process that begins during the hiring process and continues until new hires have settled into their positions. Orientation, on the other hand, is part of the onboarding process.

It’s usually a one-off event that’s hosted on a new hire’s first day. While orientation gives new employees a high-level overview of your company and team, onboarding goes into the details and dives into role-specific processes and procedures. You can think of new hire orientation as a first date and onboarding as the process of dating.

To ensure your new hire orientation is a success, keep these tips and tricks top of mind.

Be strategic about when you schedule your new hire orientation. If you know Mondays and Tuesdays are the busiest days for your company, for example, host your orientation later in the week on a Wednesday or a Thursday. You should be able to focus on your new hires throughout the day with no interruptions. After all, they deserve your undivided attention.

A few days before the orientation, send your new hires the agenda. Make sure it breaks down exactly what it will entail. This can prepare new employees and reduce some of the jitters and uncertainty that come with starting a new job. Also, don’t forget to set up their work areas in advance with a thoughtful welcome note as well as all of the supplies and equipment they’ll need.

Most orientations take place in a group setting. While this gives new hires the chance to meet one another and socialize, one-on-one time is also important. Managers should meet with new employees individually to get to know them on a more personal level and help them feel more comfortable before they begin working.

Before new hires can officially work for you, they’ll need to fill out various legal forms, such as W-4 tax forms, I-9 employment eligibility forms, state tax forms, direct deposit forms and nondisclosure agreements. Since completing all of this paperwork can be tedious and time-consuming, use software that will allow them to automate it.

A physical or digital welcome packet can be a huge asset during your orientation. Depending on your company and goals, it might include an organizational chart, a list of key contacts, your employee handbook and a glossary of terms you frequently use. To take your packet up a few notches, add a few branded items to it, such as a T-shirt or coffee mug.

If possible, get managers and supervisors involved at the start of orientation. By introducing your new hires to them, they’ll be able to put names to faces and feel more comfortable interacting with higher-level colleagues. Managers and supervisors can also go over your company’s mission and get new hires excited about what’s to come.

The last thing you want is an orientation that overwhelms, rather than excites new hires. That’s why it’s a good idea to split orientation sessions over several days, incorporate plenty of breaks and divide extensive topics into digestible chunks of information. Ideally, each session should last no longer than an hour. Not only does this reduce disruption, but it also gives your new employees the chance to absorb each set of information and recharge before the next session.

When your new hires are engaged, they’re more likely to retain information better. While you can stand in front of them and talk the entire orientation, doing so is ineffective. Instead, try to incorporate a mix of presentation styles, such as live lectures, recorded presentations, quizzes, games, explainer videos, Q&A sessions and group discussions. Your goal should be to make the orientation process fun and exciting so it doesn’t feel like a chore.

Even if your new employees will be on a hybrid or remote schedule, it’s important that they know their way around your office, building or campus. Orientation is the perfect time to introduce them to common areas, including the cafeteria, on-site gym, restrooms, vending machines and conference rooms. With an office tour, new hires will be less likely to wander around aimlessly on their first few days.

Your orientation is not set in stone. In fact, it can and should evolve over time. Ask your new hires for feedback so you know what’s working and what needs to be changed. By listening to them, you can identify content gaps, redundancies and other areas for improvement. Also, don’t be afraid to connect to key stakeholders in other organizations to learn more about their orientation process.

There’s no denying that hosting an orientation can be overwhelming for your company. With a new hire orientation checklist, you can stay organized and ensure you don’t forget anything important. Our free orientation checklist is worth exploring whether you’re a startup or have been planning orientations for years.

Bottom Line

Your employees are your greatest assets. That’s why it’s essential to ensure they get started on the right foot. Not only can new hire orientation help you get all of the legalities out of the way, it may engage your new hires, reduce turnover and increase productivity. Remember that new hire orientation is just one part of the employee onboarding process.

What are some tips for a virtual orientation?

A virtual orientation involves many of the same aspects as an in-person orientation. To increase its chances of success, send your employees everything they need in advance, create an agenda, initiate a few icebreakers, schedule breaks, plan a virtual lunch and leave some time for new employees to socialize.

How long should orientation take?

Many human resource experts believe that an orientation program should be anywhere from three hours to a full workday. If you keep it short, sweet and to the point, you’ll be less likely to overwhelm your new hires before they even start their jobs.

Should employees get paid for orientation?

Absolutely! The Fair Labor Standards Act (FLSA) states that the only time you don’t pay employees for onboarding is if the event is outside business hours, it’s not work-related and no work is being done. For example, a happy hour at a local restaurant does not require payment.

What are the five Cs of employee onboarding?

The five Cs of employee onboarding can make new hires feel welcome, valued and comfortable at their new jobs. These include compliance, clarification, confidence, connection and culture. Companies that incorporate them tend to enjoy greater onboarding success than those that do not.

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Anna Baluch is a freelance writer from Cleveland, Ohio. She enjoys writing about a variety of health and personal finance topics. When she's away from her laptop, she can be found working out, trying new restaurants, and spending time with her family. Connect to her on LinkedIn.

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Creating A New Employee Orientation Your Staff Will Love

Victoria Worcman

August 4, 2021 | 1 min read

Tips To Create a Successful New Employee Orientation 

What is new employee orientation, what to include in your employee orientation , fun new employee orientation ideas.

The process of hiring new staff can be time-consuming and arduous. Recruiting the right talent for the job takes dedication to the hiring process, but what about after they’re hired? Once you’ve identified a candidate who is a great fit for your organization, you’ll have to onboard them in a way that is engaging, and exciting for them. While simultaneously delivering clear messaging about the policies and procedures at your company. 

It’s a delicate balance to both keep your new hires excited and inform them of administrative policies that they’ll need to know. There’s nothing quite like killing a new hire’s excitement for their new role by offering a dull and overwhelming first few days through boring employee orientation processes and long webinars that put them to sleep. 

Luckily, there are ways in which you can engage with your new staff and keep their enthusiasm high. In this guide, we’ll discuss what exactly an employee orientation is and how it differs from — or complements — the onboarding process . We’ll discuss best practices and fun ideas for employee orientations that are innovative and interactive. And finally, we’ll give you the tools you need to succeed in developing your own new employee orientation. 

Many people think that employee orientation is the onboarding process. But this isn’t true, your employee orientation is only a small part of the entire onboarding process. The onboarding process consists of filling out forms, introducing staff to each other, working with HR to get benefits in order, and a lot of other tasks depending on the type of organization you operate. 

Your new employee orientation is typically a presentation or interactive course for your new hires to get acquainted with the company culture as well as the policies and procedures you have in place. 

Employee orientation often gives employees a birds-eye view of the company. Sometimes it may include an introduction from the CEO or other times, it’ll be a meet and greet for all of the new staff, either way, your employee orientation is a great opportunity to set the tone of your work environment. 

So what needs to be included? We’ve created a new employee orientation checklist to help you prepare exceptional orientations for your staff. We encourage you to infuse your own brand and culture into this checklist, what are some ways in which you can add your unique culture to the items on the list? 

1. Your Brand, Mission, Vision, and Values

It’s best practice to start your employee orientation with your company’s mission, vision, and values. This sets the tone for the rest of the presentation. You can include your company’s history, information about the founder or current leadership, as well as discuss the vision you’d like to see the company achieve. 

Your values are another big selling point for new hires. It’s likely that they’ve already researched your company and found some alignment with your values to their own. This is a good reminder to talk about the values you have as an organization and provide examples of how you infuse them into your operations, marketing, and programs. 

Some examples of how you implement your values could be showcasing a current employee and their work with a client and customer. Detail how they exemplified the company’s values and discuss how it develops your positive and collaborative company culture. 

2. Introduction to Your Operations and Organizational Chart

After your mission statement and discussion on vision and values, it’s suggested to have a high-level overview of your current organizational chart. If your new employee orientation consists of interdepartmental new hires, then this can be helpful to see how they relate and connect to their colleagues. 

Bring in other team members outside of HR to discuss their roles and responsibilities within the organization. If you have a marketing team that works across departments, have them introduce themselves and describe how they support other department goals. 

Map out ways in which your employees work together and who they should report to if they have specific inquiries or questions that need to be answered. 

3. Administrative Policies & Procedures

Probably the least fun part of the whole presentation, but a necessary one. Every company has its own unique policies and procedures. If your team needs to learn how to report their time to management, this is a perfect opportunity to discuss that process. 

You’ll also need to go over certain policies around reporting employee misconduct and all the not-so-fun things to discuss during the onboarding process. Everyone knows this is necessary and expects it to be included in the orientation, but that doesn’t mean it has to be boring. 

Go over high-level details in the employee handbook, instead of going through the entire handbook, just point your new hires in the direction of where they can find it. Using tools like the Bites app can actually make employee handbook reviewal less overwhelming, by offering bite-size chunks of information at their own pace. 

4. Benefits, Paid Time Off, Etc.  

Your employee orientation program also typically covers the benefits package you offer. Many new hires will understand the high-level benefits packages that are available to them, but this can be a good opportunity to dive deeper into certain policies and benefits they may not have asked about in the interview process. 

Here are some benefits that you may include in your employee orientation process: 

• Health, Dental, and Vision benefits 
• Paid Time Off and Holiday Pay 
• Sick Leave and Disability
• Parental Leave Benefits and Policies 
• Educational benefits and programs your employees can enroll in. 
• Childcare subsidies, if applicable 
• Health and wellness opportunities for staff 
• Remote work policies and procedures 
• Additional benefits could include sabbaticals, reimbursements, and travel. 

5. Department Specific Information 

If you’re a larger company and deliver employee orientation by department, then you can add more specific information about the department they’re working within. Conversely, if you’re a midsize company, you may want to introduce your new team to all the departments within the company. 

Introduce them to department heads and give the presenter an opportunity to talk more about their department within the company and how their work informs the success of the department. 

Want to learn more? Let’s chat!

Who said employee orientation had to be a drag? Instead, it can be a great time to connect and learn more about your new team members. While nearly every employee orientation will have to include some form of administrative information, you can still make the orientation an exciting part of your overall onboarding process.

It’s proven that even one new hire can offset the company culture, so starting out on the right foot is crucial in both the new hire’s retention and the preservation of your organizational culture. 

1. Welcome Them With A Gift 

Instead of crowding them around in a boring beige office, gather them in a cool spot. If your office doesn’t offer this, you can have an offsite meeting at a coworking space or other beautiful event space. If you’re looking to do this remote, then send your employees a nice welcome gift. 

Some ideas for welcome gifts could include: 

• A swag bag of your branded items like coffee mugs, YETI tumblers, or laptop bags. 
• A gift card to a local coffee shop — or Starbucks 
• A handwritten note welcoming them to the team 
• Exclusive deals for your team members to local shops and restaurants

2. Use an App Like Bites to Deliver Your Orientation

You don’t have to use a regular, boring presentation for your orientation program. Instead, invest in technology that can help you grow as a company and as an employer. Tools like Bites, allow you to connect with employees in real-time as well as offer them snackable content that is easily digestible and able to be consumed at their own pace. 

Think outside of the typical webinar or Powerpoint presentation and implement new technologies that connect with your employees. With the tool, you can send quick updates to employees, as well as invite them to watch detailed, prepared training and onboarding videos like your employee orientation presentation. 

3. Invite them to a New Hire Summit or Conference

Another way to create enthusiasm and excitement around the onboarding process is to create a day (or week) around your newly hired talent. If you’re a larger company, invest in a new hire conference or summit. If you have employees around the country, invite them in to join in on a few days of presentations and activities. 

Adopting a new hire summit is a great tool to use is you have a lot of employees scattered through the country or globe. This can give them an opportunity to meet executive leadership, connect with other new hires, and learn more about the company in a greater, more engaging detail. 

4. Have an (optional) New Hire Game or Activity Planned

Not every employee is going to jump at the opportunity to join in on an icebreaker or want to play a game of Softball. And that’s okay, have some optional games or activities for new hires to do without calling too much attention to them. Have them perform a scavenger hunt through their onboarding docs, or invite them out to a baseball game after their first week on the job. 

There are a lot of different ways you can gamify the new hire and orientation process. Consider having quizzes (and rewards) at the end of your presentations. Make the rewards exciting, like a gift card or valuable piece of swag. A free pen isn’t an exciting reward. 

5. Have an Offsite Lunch or Happy Hour 

It’s best practice for an employee’s boss to take them out to lunch on the first day on the job. But this is a bit traditional. Invite them to a happy hour with other members of the team, so they can get a sense of how people interact and work together. It will feel much more comfortable with other employees at varying levels as opposed to a one-on-one with your boss. 

Another important thing is to invite the new hire before the day-of. This way they can prepare for their new day. Some people are on-the-fly planners, but not everyone. If your employees have families and things to attend to outside of work, don’t assume they can drop everything and attend a happy hour. Plus, you run the risk of them feeling obligated, which can be cause for an unnecessary start. 

6. Have Them Take a Personality Test 

Personality tests are a great way for employers to understand how their employees work as an individual and as a team. Personality assessments are a great tool for employers, but they also are a great value-add for the employee. 

Using certain personality assessments like the 16 Personality Types and StrengthsFinders can give individuals insight into how they perform best. This allows them to hone in their certain strengths and understand how others work as well. 

There’s no perfect new hire orientation template. Each will be unique to the organization that is conducting it. But there are best practices and creative ways to engage with your new employees. The orientation process is the first step in setting a strong foundation with your employees. 

Your employee orientation process will differ from another’s, and that’s perfectly normal — and expected. But implementing some of the best practices discussed, as well as incorporating fun and innovative ideas is a surefire way to retain top talent and keep employees excited to work for you. Whether you’re welcoming them with a gift, or throwing a fun, interactive scavenger hunt, connecting with your employees from day one is a definite way to build a positive company culture.

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