how to write cover letter step by step

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Cover Letter That Will Get You a Job

I’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

1. First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

2. Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

3. You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

4. Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

5. If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

6. Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

7. Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

8. No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

9. Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

10. Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

Find even more career advice from Alison Green on her website,  Ask a Manager . Got a question for her? Email  [email protected] .

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Resume Worded

Your cover letter checklist, this step by step checklist will guide you through the process of writing and optimizing your cover letter for a job., jump to a section, introduction, body paragraphs, final things, what you should know before you write your cover letter., what you should do, remember the goal of your cover letter.

Employers use cover letters to decide if you're a good fit for their company, beyond just the hard skills and experience (which is usually on your resume). Always keep this in mind as you write your cover letter - employers are looking for evidence of your soft skills, enthusiasm and personality - things they can't get out of your resume.

⭐️   Some employers care about cover letters a lot, while some ask for them but don't primarily use them for consideration. In all cases, however, a cover letter that shows enthusiasm and passion for the specific job can move an applicant from the maybe to the yes pile.

⭐️   Avoid fancy templates. A simple Word document is the standard format.

Don't just summarize your resume

Think about it. When employers ask for both a cover letter and a resume, they don't want one to just be a duplicate of the other in paragraph form!

⭐️   The number one rule of cover letters is that if you decide to send one, it needs to say something your resume doesn't. For example, you can write about how your interests/passion relate to the role - this is something that won't be on a resume.

⭐️   You can describe accomplishments you stated in your resume, as long as you use a unique angle. For example, if on your resume you wrote about running a workshop, you can use your cover letter to describe how running workshops have helped you developed specific skill sets that the job requires.

Address questions a recruiter might have about you

If you don't have the 'ideal' background for the role, your cover letter is your opportunity to explain why you're a good fit. For example, if you're underqualified, overqualified, or your experience is in a different industry (i.e. a career changer), the cover letter can be your way of showing a hiring manager that you're a good fit, although it isn't obvious just from your resume.

⭐️   If you have an usual background or you're changing careers, use the cover letter to explain how your current skills will translate into the new role.

Change your tone depending on the industry

Use a warm, conversational tone for most non-formal industries, e.g. technology companies, startups, hospitality, etc. For formal industries like banking/finance or legal, use a more formal tone.

⭐️   Personality is important when it comes to cover letters. Employers, particularly smaller companies, want to know if you're a good fit in terms of culture.

Sample Cover Letters

Professional cover letter samples that you can use as inspiration

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Know someone's who's currently looking for a new job? Send them this checklist or share it with your network.

Here's how to start your cover letter..

If you can easily find the name of the hiring manager, address it to them directly. If you can't, 'Dear Hiring Manager," is totally fine.

⭐️   Don't assume a hiring manager's gender, so avoid using, "Dear Sir".

⭐️   Even "Dear Sir/Madam" or "To whom it may concern" are considered unnecessarily formal and outdated; stick to "Dear Hiring Manager" if you can't find a name.

Introduce who you are

In the first paragraph, quickly mention what position you're seeking. Examples: - I'm excited to apply for the X role. I'm confident that my background and expertise would serve Y well and leave a lasting impression in your ABC department. - I am excited to apply for the position of X at Y. - I've been following ABC Corp for years and recently saw that you're looking for an X to join the Y team. - It’s with great enthusiasm that I am applying to be your next X.

⭐️   Don't overthink the opening line, it doesn't need to be that creative!

⭐️   Don't say, "My name is…" - your name is already at the bottom of your resume!

⭐️   Use the job title that was used in the job posting

Mention how you found out about the opening (optional)

If you heard about the company/job in an interesting way (e. g. through a personal connection, networking event), include it here. For example: I recently attended the AcmeCorp Graduates Webinar, and I was thrilled when ABC’s CEO mentioned there was an opening for a project manager role on the Maps team. I believe this position is an excellent fit for my background and interests.

⭐️   If you found out about the posting on Indeed or while mass applying to jobs, that's fine too! You don't always have to have a creative story for applying to a company - just say you were excited to come across the opening.

⭐️   Try to show personality in your cover letter by using phrases like, "I'm excited" or "I was thrilled"

Use two to three paragraphs to discuss why you are a good fit for the role,

Why you why the industry why this company.

This is a common structure that you can optionally use when writing your cover letter. The most important is why you're a good fit for the role (why you?) while the next paragraph is

⭐️   This structure is just for guidance of areas you can cover.

⭐️   Example of how to tie in the company to your experiences: I am especially drawn by X's commitment to [something they're known for, e.g. working in small teams ] which would ensure [why it's important to you, e.g. significant responsibility and exposure to senior professionals early in my career. This commitment to ... is my central reason for applying. ]

Describe your accomplishments while weaving in your soft skills

Show, don't tell. Explain how you have demonstrated the soft skills the job/industry requires by using real examples from your experience. Avoid just saying "I have great attention to detail and exceptional communication skills." State specific examples which demonstrate this, whether that's writing up a 100 page report for the management team, presenting to key stakeholders, etc.

⭐️   Where possible, use numbers and metrics to make your accomplishments more impressive. Did you increase revenue? Decrease costs? Improve % efficiency?

⭐️   Avoid arrogant hyperboles, like "thought leader" or "expert"!

Personalize your skills to the job description

Review the job description and highlight keywords and skills that are clearly very important for the role and industry. Use them in your cover letter.

⭐️   Our Targeted Resume tool helps you identify keywords from the job description. It's built for resumes but the technology works equally well for cover letters too if you just need to enter the job description.

Your cover letter is not just about aligning your hard and soft skills to the job description. Describe also how your unique personal experiences align to the company's values and culture.

⭐️   Example: Resume Worded is a company that attains diversity at all levels – whether it is through its diverse clientele from a number of industries or through the global nature of its employees. My experiences in London, New York and Tokyo have increased my appreciation for such diversity reinforcing my belief that a career at Resume Worded will provide both the knowledge in a wide variety of fields and the opportunity to interact and work with people even more diverse than myself.

If you don't have experience, describe your transferrable skills

⭐️   Describe specific projects you worked on that require similar skill sets to the one this job requires.

Targeted Resume

Find important keywords in the job description

Here's the best way to end your cover letter.

Use a standard conclusion statement.

The conclusion is a simple one or two liner. Examples: "I'm confident that my skills and experience would be a great asset to ABC Corp, and I'd love to chat with you about the role in more detail. Thank you for your consideration, and I hope to hear from you soon." "I’d be thrilled with the opportunity to learn more about the role, and would love to talk to you about the contributions I can make at the ABC Corp. Thank you for your consideration, and I hope to hear from you soon."

⭐️   You can also briefly restate why you're a good fit for the role with an additional sentence (e.g. I'm confident that my passion for X and Y will make me a great addition to the Z team, or I'm confident my X and Y skills will allow me positively contribute to a project team at Z)

End the letter with your name and contact details

A simple signature works fine: " Sincerely, [Your name] +1 234 56789 [email protected] LinkedIn URL"

⭐️   A link to your LinkedIn profile is optional, but recommended

Before you send off your cover letter.

Keep your cover letters to around 200 - 300 words. Lengthy cover letters are less likely to be read.

⭐️   In terms of page length, keep it to 3/4 of a page to one page. Two pages is often too long (unless a longer cover letter is explicitly asked for)

No spelling or grammatical errors

Spelling errors are a strict no-no. Make sure you have triple-checked your spelling and grammar.

⭐️   Also ensure you have correctly spelled industry standard terminology.

Sufficiently personalized

We get it. Writing a unique cover letter for every single job can get pretty tedious. However, recruiters can easily tell when a cover letter isn't personalized at all, so you want to sufficiently personalize your cover letter to the position. That could be adding in a few sentences about the company's culture and how that relates to you, or highlight a few specific skills from the job description.

⭐️   Here are two tests to figure out if your cover letter is sufficiently personalized: 1) Can you swap out just the company's name for a totally different company and everything still fits? If so, it's probably too generic. And 2) Can you imagine other applicants sending the same letter? If so, it's likely not personalized enough to you.

LinkedIn Optimization

Optimize your LinkedIn profile for the jobs you want

The job search can be incredibly grueling, but we hope our free tools make it easier. To get tools like this and career insights straight to your inbox, join our private list here . Behind the curtains, we're a small team obsessed with doing everything we can to help you get what you want out of your career. We hope that every tool or resource we create will add value to you - that's our mission. If we can make them better or you have any feedback, please get in touch - we'd really appreciate it. If you found this playbook useful, we'd really appreciate you sharing it with your network. Not only would it also benefit them, but it also enables us to reach more people and as a result, maintain this guide and invest into creating new free material. Share this with your network

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Cover Letter Help - How to Write an Effective Cover Letter in 2023 | Beginner’s Guide

• Cover Letter Help

How to Write an Effective Cover Letter in 2023 | Beginner’s Guide

how to do a cover letter? or how to begin a cover letter? this is a query. Many people look for it Job hunting sucks. Perusing through online job listings, refining your resume, as well as preparing for grueling interviews—none of it is fun. For many, the most daunting part of the process is crafting…

Sarah Reynolds

Content specialist.

how to do a cover le t ter? or how to begin a cover letter? this is a query. Many people look for it

Job hunting sucks. Perusing through online job listings, refining your resume , as well as preparing for grueling interviews—none of it is fun. For many, the most daunting part of the process is crafting a cover letter. There’s so much conflicting advice out there; it’s difficult to know where to start.

Don’t fret, though. We’ve got your back. Writing a cover letter is not as hard as it sounds.

In this blog, we’re going to teach you how to write a cover letter that will land you the job of your dreams .

But first, the basics…

What Exactly is a Cover Letter? (and Why is it Important?)

A cover letter, or a covering letter as some might call it, is a one-page document that you send as part of your job application (alongside your CV or Resume).

Its core purpose is to expound on the information highlighted in your resume while infusing your personality. On average, your cover letter should be no more than 400 words .

A cover letter takes the reader on a guided journey of some of your greatest career and life achievements. But it doesn’t stop there. It also explains why you’d be a good fit for the company.

A well-written cover letter ignites the interest of the HR manager and gets them to read your resume.

On the other hand, a poorly crafted cover letter leaves the potential employer shaking their head in irk, cursing out loud for wasting their time, and eventually binning the resume that you poured your heart out to write.

You don’t want that happening, or do you? That’s why it’s important to learn how to write a cover letter—a convincing one.

If it’s your first time writing a covering letter, the whole thing can seem even more daunting. No need to freak out, though. Writing a good cover letter is as easy as spelling out A, B, C.

All you have to do is adopt the following proven format:

• Header – Provide contact details.
• Greetings – Exchange pleasantries with the hiring manager.
• Introduction – Pique the interest of the reader straight away with 2-3 of your top achievements.
• Middle paragraphs/Body – Explain why you’re the ideal candidate and the perfect fit.
• Concluding paragraph – Recap everything. Restate why you feel you deserve a shot at the company.
• Final formal salutations – End with a formal sign-off.

We’ll explain these in detail below (along with some cover letter examples). So keep reading.

How to Write a Convincing Cover Letter that Gets You the Job: A Step-by-Step Guide

Now that the basics are out of the way, we’re going to guide you through the process of writing the perfect cover letter, step by step.

There’re some cover letter examples in there too, so read on.

Step 1: Do Your Research First

Before you begin writing, find out more about the organization and the specific job you want.

Of course, you should carefully read the job description, but also scour through the firm’s website, employee LinkedIn profiles, as well as its executives’ Twitter feeds.

Why is this research important? You ask. Well, it helps you customize your cover letter since sending a generic one is a no-no.

The research will also help you decide on the tone. If it’s a conservative organization, like an insurance company, you might want to keep your covering letter’s tone formal. But if it’s a creative agency, like an art studio, you might take more risks.

Step 2: Begin Your Cover Letter with a Header

Once you’re done with the research, go ahead and craft your covering letter.

As with the resume, start by writing out your contact information. Ideally, this section should be left-aligned or centered.

Here, you want to include all the important personal information, including:

• Your full name
• Phone number
• Email address
• LinkedIn profile link (optional)
• Portfolio or website (optional)

Below your contact information and left-aligned, include the date as well as the company contact details, such as:

• Name of the hiring manager
• Company address
• Company phone number
• Hiring manager’s email address

And here’s what you shouldn’t include in this section:

• Your city of residence/ address: These details should appear in your resume, not the covering letter.
• Unpresentable email: Ensure your email is professional enough. An email address that reads something like “[email protected]” will get your cover letter (and resume) dumped straight away. To avoid such a scenario, stick to the “[first name] + [last name] @email provider.com format.”

Step 3: Greet the Recruiter/ HR Manager (By their Name)

Remember the research you did in Step 1? It’ll come in handy here.

It’s 2021. Greetings like “Dear Sir or Madam” and “To Whom It May Concern” no longer apply. Besides, you want to show your future boss that you did your research and are really looking forward to joining the company.

So, use greetings like Dear (Name of the Hiring Manager) .

If you can’t figure out who the hiring manager is, take a guess—a good guess. For instance, if you’re applying for a sales position, address the head of the sales department by name instead.

If you’ve scoured all over the internet and can’t find anyone’s name, address your cover letter to the department. For example, “Dear Sales Department” would be fine.

Here are more specific examples of Opening Salutations:

• Dear John Wick
• Dear Mr. Wick
• Dear Sales Department
• Dear [Department] Hiring Manager

Step 4: Open With an Eye-Catching Introduction

Job seekers typically write themselves into the covering letter with “I am applying for job Y that I saw in Z place.” That’s not the way to go.

Instead, start with an attention-grabbing introduction. Open with a punchline—why this job is exciting to you as well as what you bring to the table.

Chances are, the recruiter or hiring manager is reading hundreds, perhaps thousands of applications. So, you want to capture their attention from the word go.

That said, don’t try to be funny. Humor can often fall flat. Stay away from clichés, too. Once you state your name, say something direct as well as dynamic. Then complement it with 2-3 of your top achievements.

Here’s how a good introduction should look like:

“My name is John and I’d like to help Company Z hit and supersede their digital marketing goals. I’ve worked for Company X, a soft drinks company, for over 5 years. As the lead digital marketing specialist, I generated a 200% uplift in organic traffic to the website (beating the projections by 150%). I believe the combination of my experience, skillset, as well as industrious personality, make me the ideal candidate for the job.”

See the difference between this example and all the generic introductions you’ve written in the past?

Now that you know what to include in the introductory paragraph, let’s dive into the body. This part is divided into two sections: the first is for explaining why you’re the ideal candidate for the job, and the next is for proving that you’ve got what it takes to work for the company.

So, let’s do this thing…

Step 5: Prove That You’re the Right Person for the Job

Do you know who else has similar skills and work experience? All the other applicants you’re competing with. That’s why you need to set yourself apart.

Setting yourself (and your cover letter) apart doesn’t necessarily mean showing off more of your top achievements. Rather, it means explaining how you’ll fulfill the exact responsibilities posted in the job ad.

So, open up the ad as well as identify which of the requirements are the most important.

Assuming that you skim through the job ad and see that the top requirements for the digital marketing specialist position are:

• Experience in boosting conversion rates for social media ad campaigns
• Some skills in redesigning landing pages
• Excellent lead generation skills

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our previous example:

“In my previous role as a lead digital marketing specialist at Company X, I created an effective paid Facebook advertising campaign which generated 2,000 website visits. In addition, I increased e-commerce sales by 20% in 3 months by redesigning all landing pages.

Other than social media advertising, I’ve also seen tremendous success in other aspects of digital marketing:

• Customer experience
• Lead generation
• Online spending
• Web traffic

Step 6: Explain Why You’re the Perfect Piece for the Company’s Jigsaw

Once you’re done with Step 5, you might be thinking—I’m the hot favorite for the job. I don’t really need to write anything else since I’ve already shown that I’m competent , skilled, as well as experienced. Now all that’s remaining is to wrap it all up and hit that SEND button.

Hold your horses, buddy. You’re not quite there yet.

The recruiter needs more than just job experience to draft you in. They’re also looking for an applicant who blends well with their corporate culture .

After all, someone who’s unhappy at their job is bound to quit sooner or later. This ends up costing the firm big time, especially in terms of recruitment as well as training. Some studies also estimate the average replacement cost of a salaried employee to be six to nine months’ salary . It’s a bullet most employers would want to avoid at all costs.

So, in short, convey enthusiasm. Enthusiasm brings out personality. Convince the hiring manager that you’re really passionate about working for them, and you can’t wait to get started.

How do you achieve this? Again, the research you did in Step 1 comes in handy. If you did your job well, this section should be a walk in the park.

But if you didn’t, here’s what you’d want to include:

• What’s the company vision and mission?
• What’s the business model?
• What do they sell? Have you bought it?
• What’s the corporate culture like?

Ultimately, you also need to find out what it is about the company that sets your heart on fire . Then put it down in words.

The end result should read something like:

“I’d love to work for your company. Who wouldn’t? You’re the industry leader, setting standards that others only follow. As a visionary, self-driven, industrious individual who likes to lead from the front, I truly believe I and Company Z will be a perfect match.”

One more thing…

Avoid sounding too generic. Do away with the fluff, as it’ll be a huge turn-off for the hiring manager.

Step 7: Wrap it All Up With a Short, Punchy Closing Paragraph

When crafting your cover letter closing, be courteous, confident, as well as continue to vouch for yourself.

It’s also important to finish up your cover letter in a strategic and thoughtful fashion, so be sure to:

• Thank the hiring manager for their time.
• Summarize why you’d be a good hire
• Reiterate your excitement about the job opportunity
• Finish with a CTA (call-to-action)

Here’s an excellent cover letter closing example:

“Thank you for spending time reviewing my application. I strongly believe that my skills, qualifications, as well as sheer zeal, make me an ideal candidate for the position of digital marketing specialist at Company Z. I’m extremely excited to join your vibrant team and look forward to discussing how I can help you achieve your digital marketing goals.”

Step 8: Sign-Off Formally

Once you’re done with the call to action, all you have to do is write down a formal “goodbye,’ and you’re all set.

You can use one of the many known formal salutations:

• Best regards,
• Respectfully,
• Kind regards,

You’ve done it! Against all odds, you’ve learned how to make a cover letter for a resume—so, congrats. But before hitting that SEND button, proofread with a tool like Grammarly just in case some errors slipped your eyes. Better yet, get a friend to read the letter out loud as you listen keenly for any blips, errors, as well as awkward phrases.

Principles to Remember: The Do’s and Don’ts When Writing a Cover Letter

Here’s a quick recap of things to remember when writing a cover letter.

• Be succinct – A hiring manager should be able to read your covering letter at a glance.
• Have a strong introduction that piques the reader’s attention straight away.
• Only share accomplishments that relate to the job ad. Anything else is fluff.

Don’t:

• Go overboard with the tone – Be mature and professional
• Try to be funny – too often, it comes back to bite you in the face
• Send a generic cover letter – make sure each section is customized to the core

1- how to address cover letter without name

For many hiring professionals, using the salutation “Dear Hiring Manager” is the best option when a name is not available. It is preferable to use this generic greeting rather than none at all, as it demonstrates adherence to cultural customs and professionalism.

2- should you introduce yourself in a cover letter

Yes, you should include a cover letter with your introduction. Declare your name, the position you’re looking for, and how you found out about it. For instance: In order to be considered for the open Account Manager position posted on LinkedIn, my name is Henry Applicant.

3- difference between cover letter and resume

The facts—who, what, when, and how—are stated in a resume. In contrast, a cover letter gives you the chance to discuss your qualifications for the position. To convince employers that you’re a good fit for the job at hand, this paper offers some color and personality.

So, What’s Next in Your Job Hunt? (Hint: It’s time to Craft a Killer Resume!)

You might know how to write a cover letter, but if your resume is whack, you might as well forget about ever landing a job—let alone your dream job.

Don’t let a mediocre resume shutter your dreams. Create a killer resume to accompany that excellent cover letter. If that sounds like a hard thing to do, we can help.

At StylingCV, we’re committed to helping you land the job of your dreams. Our cutting-edge resume builder works as smart as you do. What are you waiting for? Create your free resume now!

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How to Write a Cover Letter: Step-by-Step

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What makes a good cover letter? As you will soon discover, the answer varies from one situation to the next. In the guide that follows, you’ll gain important insight regarding how to write a cover letter, a good cover letter – the kind that gives you the best chance of landing what might just be the interview of a lifetime. Let’s get started:

Dos and Don’ts of Cover Letters

When learning how to write a cover letter, it’s a good idea to have some idea of the do’s and don’ts. Keep these important rules in mind as you formulate your own cover letter. With some care and attention on your part, your own cover letter will be sure to impress.

• Never send out a resume without a cover letter
• Write a first paragraph designed to grab the reader’s attention
• Don’t forget to write your cover letter to a named individual
• Send an original cover letter to every potential employer
• Tailor different cover letters to different employers
• Take your time when writing cover letters
• Don’t use clichés, like “please find my resume enclosed”
• Read cover letter examples before writing your cover letter
• Send a spotless cover letter complete with perfect grammar. Ensure there are no smudges, stains, etc. on the cover letter or resume you enclose with it
• Don’t simply restate the information that’s included in your resume
• Use action verbs whenever possible
• Sign the letter with your signature, using blue ink so the employer knows the signature is real
• If you email a cover letter, shorten it somewhat
• Never write a cover letter more than a single page long
• Be sure to keep things positive, mentioning how you will contribute to the company and answering the all-important question, “Why should I hire this applicant?”
• Use simple, realistic language and make every word count

Last but not least never rely on the addressee to take action. Instead, request that they take action by scheduling an interview with you, and mention that you will follow up. Then, call to arrange for your own interview. Following up is the number one way to impress an employer, as it shows initiative.

What to Include in a Cover Letter

When writing a cover letter, what should you include? First, it’s important to remember that the purpose of a cover letter is to complement rather than duplicate your resume. It is a way for you to add an important personal touch, and it is usually your first written contact with an employer, making it a crucial part of the hiring process, whether you are sending in an application, inquiring about open positions in a company, or responding to a call for talent. Your cover letter gives you the chance to create a highly favorable first impression, so ensure that you are careful to include the things that you feel are most important to your job search. While you do not want to create a form letter that’s sure to end up in the recycling bin, do take care to include some basics in each cover letter you write. Use the following checklist to ensure you’ve covered all of your bases.

• Company name and contact
• Name of individual letter is addressed to
• Position you desire, and where you saw it listed
• Targeted details that show you’re the best candidate for the job
• Your personal details (name, address, email, telephone number(s))
• Your signature

Once you’ve finished your cover letter, it’s a very good idea to have someone proofread it if possible. Check to be sure that all the details you’ve included are accurate, and make certain you have loaded your printer with quality paper that matches your resume paper before you print the letter. Mail your resume and cover letter in a large flat envelope and keep a copy of each cover letter you write for your records.

Cover Letter Structure

Writing a good letter might seem like a tough task, but if you take it one step at a time, you’ll soon discover that you’ve done a solid job of understanding how to write a cover letter, by preparing one that’s certain to impress. Here, we take a look at the following:

• How to start a cover letter
• What to include in the cover letter’s body
• How to end your cover letter appropriately

Remember, good cover letters are tailored specifically to the situation. Take clues from our samples while making your own cover letter unique.

Cover letters are made up of several parts including contact information, a greeting or salutation, the letter’s main body, and the closing, along with a signature.

Begin your cover letter with your contact information. This should include:

• Your mailing address
• Your home number and cell number
• Your email address

Next, add the employer’s contact information if you have it.

Follow up with an appropriate greeting or salutation. This signals the beginning of the actual message. If you are addressing your cover letter to a specific person, be sure to name him or her specifically. Examples of appropriate salutations include the following:

• Dear Mr. Smith
• Dear Ms. Smith
• Dear Dr. Smith

Follow the greeting with a comma or colon, a space, and then the beginning paragraph of your cover letter. For example:

Dear Dr. Smith,

Letter’s first paragraph begins here.

What if you don’t know the name of the contact person at the company you are addressing your cover letter to? Instead of omitting a salutation, use a general greeting such as the following:

• To Whom It May Concern
• Dear Hiring Manager
• Dear Human Resources Manager
• Dear (Company Name) Recruiter
• Dear Sir or Madam

Never use a sexist greeting like “Dear Sirs or Dear Gentlemen” when writing a cover letter. If the hiring manager happens to be female, your letter and resume will find their way into the bin, no matter how well you present yourself otherwise.

Carefully create the cover letter’s body. It should let the employer know which position you are applying for, tell them shy they ought to select you for an interview, and state how you will be following up. In this section of the cover letter, include the following:

• The opening paragraph, which states why you are writing.
• A middle paragraph or two which tells the employer specifically what you have to offer without rehashing your resume.
• A final paragraph which states how you will follow up.

Be direct but polite as you write these paragraphs, but avoid making specific statements such as, “I am the best person for the job…” or “you should hire me because…” as these show a lack of creativity. Let your personality shine through without being overbearing.

Close the cover letter in a professional way. Appropriate cover letter closures are often the same as those which ought to be used in employment-related correspondence of other kinds. Examples of how to end a cover letter include:

• Sincerely yours
• Best regards
• Kind regards
• Most sincerely
• Yours truly
• Respectfully yours
• Respectfully
• Thank you for your consideration

The closing should be followed with a comma, followed by a space, and then your complete name, along with your signature, which should be written in blue ink if possible. For example:

Thank you for your consideration,

Congratulations! You now know how to write a cover letter! Be sure to take a look at our cover letter examples before setting out to write your own one. And, remember to take your time! A well-written, carefully considered cover letter increases your chance of connecting with a future employer, making an outstanding first impression, and landing an interview.

How to Write a Cover Letter – Writing Guide + Examples & Downloadable Templates

In This Guide:

What is a cover letter for a job, how to structure a cover letter, best additional cover letter sections, cover letter writing tips, cover letter templates.

The world has seen one of the worst job crises in almost a century due to COVID.

Many businesses had to downsize their workforces to lower their costs and stay alive. Other organizations could no longer survive and went bankrupt.

As a result:

The job market was flooded with millions of unemployed individuals who are desperate to find a job. To make things worse, fewer and fewer companies were willing to take the risk and hire new employees.

So in some sense...

It's not your fault if you've been struggling to land the job you've always wanted. But if you're serious about making your dream come true, you need to grab onto anything that can save you.

That's when a cover letter comes to your rescue!

Many hiring companies today will ask for a cover letter before they can hire you. So despite what some job search gurus might tell you, not having one could cost you many job opportunities down the line.

Now, you may have a lot of questions on your mind:

• What is the main purpose of a cover letter?
• And how to write a cover letter that gets you hired?

We'll answer these questions as we move forward with this guide. But before we do that, let's talk about what the biggest problem for jobseekers really is:

Writer's block…

We've seen applicants spend days staring at a blank screen and hoping that ideas will flow. But to their despair, they can only get so far by using the generic templates they find online.

So no worries — we've got you covered on that part!

Not only will this guide teach you how to write a cover letter for a job, but it will also give you unique, ready-made templates you can personalize for any job within minutes.

All you're going to need is your name, basic contact details, and your some qualifications to fill the blanks.

Let's get started.

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A cover letter is a one-page document that you attach to your resume to introduce yourself to a hiring company. It's also referred to in online job postings as a covering letter, motivational letter, or letter of motivation.

Creating a cover letter enables you to detail your work history, talents, and professional achievements. You'll do that by building a header and then writing a few paragraphs between 250 and 400 words in total.

We'll get into how to write each cover letter section in a moment. But before we jump into that, you must understand why you need a letter of motivation in the first place.

What is the purpose of a cover letter?

It's important to note that there are various types of cover letters. And they all differ based on their use cases and the recruiters' expectations.

But despite the dissimilarities, here's the main purpose of a cover letter:  

Your cover letter capitalizes on what you've shown in your resume to awe recruiters. It offers you a chance to anticipate any unanswered questions, show why you're interested in the position, and explain why the company should hire you.

Motivational letters are also an excellent way to showcase your personality through the ideas you cover and the tone of voice you use. Recruiters consider covering letters essential for assessing a candidate's fitness to the company's culture and values.

Now, here's a truth that many job seekers seem to ignore:

For a covering letter to be interesting, it has to bring something new to the table. Or else, it will be a huge waste of time for the recruiter.

How do you make your cover letter intriguing?

Some of the most brilliant cover letters we've seen throughout the years don't actually emphasize accomplishments. After all, you've dedicated your whole resume to highlighting your career wins.

Instead, a job-winning cover letter focuses on future objectives and how you will help the company succeed after landing the job.

Before we dive deeper into more practical details, you must first understand how to format a cover letter. We’ll also show you a cover letter format example to give you a better picture of what you should aim for.

Every professional cover letter must be one page long and contain the following sections:

• Letter opening (first sentence)
• Body (skills and qualifications with examples)
• Call to action

Your cover letter page formatting also ensures a great reading experience. So here are a few expert tips for perfecting your cover letter:

• Use a professional, HR-approved font such as Arial, Times New Roman, or Lato
• Add a proper margin of 1 inch all around the page
• Leave a lot of white space around different elements to make your cover letter more attractive
• Save your final version in PDF format
• Include your full name in your document filename to make it memorable (i.e. John-Smith-Cover-Letter.pdf)

Want to learn more? Check out our comprehensive guide on cover letter formats .

Cover Letter Header

The cover letter header is the first section you should add to the page. It's located at the top to grab attention and make it easy for the recruiter to get in touch with you once they decide to hire you.

So what should a cover letter header include? And what’s the best cover letter header format to use in your application?

It's mostly similar to your resume header, so it should feature the following contact information:

Your full name will get more attention if you write it in a slightly larger font or make it bolded. Also, feel free to capitalize your name or write it in all caps to make it more visible.

The job title comes right below your full name, and it must be highly relevant to the position you're applying for. You can use a different color to establish a better hierarchy.

Email Address

Always stick to professional email address formats and email providers such as Gmail and Outlook. This will make your application stand out in the recruiter's inbox and help them remember you more easily.

Here are a few examples of professional email addresses:

• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]

Phone number

The headhunter may decide to call you for an interview at any moment. So be sure to add a home or cell phone number that you can easily reach during work hours.

Additional details to include in your cover letter

On top of the information you've already provided, here are a few personal details you can add to make your cover letter more interesting:

You don't need to include your full address or specific location because that's no longer required by hiring companies. Instead, you can include your physical address in the "City, State" format.

Social Media Profiles (Especially LinkedIn)

This will allow hiring managers to learn more about who you are and what you're capable of. More importantly, adding a social media profile is the perfect way to show your personality and share your passions with the recruiter.

Before you add your LinkedIn link, make sure to update your profile with the right details and add a professional image to be more appealing.

Personal website or portfolio

Do you have a work portfolio or personal website that you'd like to share with the hiring manager? Add it to your cover letter header!

You can use this as an opportunity to highlight your technical skills and provide tangible proof of your accomplishments.

Let’s look at some examples to give you a better idea about cover letter headers:

This first example follows the standard cover letter header template to the core. It features the contact detail in a clear hierarchy that’s easy to read for the recruiter.

But in addition to that, it also sticks to the essentials when providing contact details:

A professional email address and a phone number.

This one is good, awesome!

It includes all the essential contact details covered in the previous example. But it also takes things to another level by providing a direct link to the candidate’s LinkedIn profile.

The third example is perfect for any job field where providing a portfolio link is crucial. On top of the job title reflecting seniority and expertise, the portfolio will help the applicant leave an impression.

Cover Letter Greeting

The cover letter greeting is just a simple word in my cover letter. So it would probably not matter how you write it — right?

Despite it being the smallest part on the page, getting your cover letter greeting wrong can hurt your chances of getting shortlisted. In fact, there are clear do’s and don’ts when addressing a cover letter .

For instance:

Using a generic cover letter greeting makes you look uninterested, which leaves a negative impression on the recruiter. That also suggests that you're applying to dozens of jobs simultaneously.

Instead, you must do some basic research about the recruiter to find their name and use it in the greeting.

"How do I find the headhunter's name?" you may wonder.

There are three easy ways you can do that:

• Look them up on LinkedIn or Google
• Check the hiring company's website
• Reach out to the company directly to ask them about the recruitment manager

Still unable to find their name?

There's always the option of referring to the headhunter by their job title or addressing the department directly.

Best cover letter opening salutations by name:

• Dear Mr. Andrew,
• Dear Mrs. Jenny,
• Dear Ms. Kathryn,
• Dear Susan Kinman,
• Dear Dr. Mark Murillo,
• Dear Professor Erdman,

What if you're not sure about the gender of the hiring manager if they have a unisex name?

You can always address them with gender-neutral greetings by job title/department:

• Dear Hiring Manager,
• Dear HR Director,
• Dear Recruitment Team,
• Dear Human Resources Department,

Cover letters you should always avoid:

• To Whom It May Concern
• Dear Recruiter,
• Dear Sir/Madam,

Attention-Grabbing Sentence

Imagine this:

Andrew is a hiring manager that works at your dream company… He gets paid to find and hire the best candidate for each job.

But Andrew has a problem!

He received over 250 resumes in his inbox for the job posting you're applying for, each with a cover letter attached. And since he's only a human with limited concentration, he has to find a quick way to eliminate candidates from the go.

What does he do?

He reads the first sentence of each cover letter to determine whether an applicant is worth his time.

And based on that…

Andrew will start by shortlisting candidates with outstanding first sentences that highlight value and achievements. On the contrary, any cover letters with repetitive first sentences that aren't personalized for the job get thrown in the trash.

The purpose of a cover letter opening sentence is to capture the recruiter's full attention. It's an excellent way to get them excited about reading your cover letter until the last sentence.

Here are the best tips for writing an attention-grabbing cover letter's first sentence:

• Keep your cover letter opening to one or two sentences
• Showcase your most outstanding career achievements
• Include your best skills, talents, and personality traits
• Quantify your accomplishments with precise numbers
• Add ATS keywords to make your cover letter robot-friendly

Ready to look at some examples?

Here’s what your cover letter opening shouldn’t look like:

• I am writing you to express my interest in an available job position in your company
• I wish to land a job at your company so I can advance my career and explore new horizons

Instead, here’s what can get you noticed and eventually hired:

• As a senior sales executive at ABC Company, I was able to manage over 120 accounts and lead my team to maintain a 20% year-over-year increase in closed sales…
• I’ve recently had the opportunity to work with Jill Ellis, who recommended that I should join your finance department…

Skills and Qualifications

In the eyes of headhunters, the body is the most crucial part of your cover letter. Simply because it highlights your true impact and summarizes the value you can offer after you're hired.

A good cover letter body goes beyond what's already covered in the resume. It expands on the most essential ideas in a few paragraphs to form an appealing story that makes you stand out from the pack.

More importantly:

It shows confidence, trustworthiness, and your ability to fit the company's culture.

The cover letter body also showcases your relevant experiences and career skills. It demonstrates your fitness for the job by detailing your professional history. And it informs the headhunter on how you intend to help their company thrive.

What are the best skills to put on a cover letter?

It depends on the job position and the company's expectations. But overall, here are some of the most sought-after skills to put on a cover letter:

• Communication
• Customer service
• Problem-solving
• Adaptability

To be honest:

What really matters here is how you showcase these skills within a context. You should remember that your cover letter serves a different purpose from your resume. Thus, listing skills as words without a compelling story won't do you any good.

So how do you actually list skills on a cover letter?

By letting your personality traits and impact shine using an engaging writing tone.

Cover letter skills and experience examples:

Instead of saying, "I'm a natural problem-solver," you show how you are that:

• "Developed and implemented a new financial reporting process that allowed upper management to reduce budget spend by $100K."  

Instead of claiming to have "Customer service skills," you can say:

• "Maintained a customer retention rate of 88% over the past five years after building a strong customer relationships program."

Closing your cover letter generically is one of the biggest mistakes you can make during your job hunt.

The recruiter has enjoyed every second they spent reviewing your cover letter, so you've done great so far! In fact, they're convinced of your qualifications and would surely like to have you as a new employee.

So, you must capitalize on that success in the last part of your cover letter…

Add a closing paragraph that helps you show gratitude and excitement about landing the job. Thank the hiring manager for their time and remind them briefly of the value you can bring to their company.

You may also include a call to action to suggest what the next step should be. For instance, you can express your interest in having an interview to answer any further questions or explain how you wish to help the hiring company.

Finally, it's time to add a formal closing salutation to your cover letter to keep it professional.

The best cover letter closings are:

• Respectfully,
• Most sincerely,
• With thanks,
• Yours truly,
• Best regards,

Avoid using unprofessional or overused words in your closing. For example, ending your cover letter with "Take care" or "Have a nice day" will do more harm than good.

You have a basic cover letter that answers most of the questions inside the recruiter's mind. Yet, there are secondary sections you can add to give the hiring company more reasons to pick you.

Here are some of the most effective additional cover letter sections:

How to Explain a Gap in Employment

Leaving an employment gap unaddressed is one of the surest ways to sabotage your job search. That's because having a few unexplained years in your work history will open many doors for imagination. And that can hurt your chances of standing out even when you're better than most other candidates.

You're going to leave the headhunter wondering why you left your last job out of the blue… Was it because you were fired? Or perhaps you suddenly decided to quit your job and leave the company hanging?

The good news is…

Recruiters are usually understanding of unemployment gaps and would have no issue hiring you if you have one. However, you must first explain why you were jobless and show that unemployment hasn't affected your work performance.

Most acceptable reasons for a cover letter explaining a gap in employment:

• Health issues (illness, mental health, burnout, etc.)
• Higher education, licenses, and professional training
• Family matters (i.e. supporting and caring for your parents, children, or significant other)
• Personal time (self-discovery, travel, hobbies, and passions)
• Downsizing or failed business

The way to explain an unemployment gap is simple:

Add a brief paragraph to the page describing what happened and reassuring the recruiter that it won't happen again. Also, you should never lie about your unemployment duration or the real reason behind it.

How to Add a Postscript to Your Cover Letter

The postscript is a short sentence you add at the bottom of the page to grab attention. So that makes it the best way to leave one last comment or highlight your unique value proposition.

When writing your postscript, make sure it’s tailored to the job offer so that it doesn’t make you look generic. Also, only add a P.S. to your cover letter if it's actually valuable, informative, and non-repetitive.

Here’s an example of a good cover letter postscript:

P.S. I would appreciate the opportunity to show you how I was able to increase sales by 32% at Rantex and explain how I can help you achieve the same at CGD Group.

How to Mention You’re Willing to Relocate

Location is a huge determining factor when it comes to hiring new candidates. Headhunters have always preferred local applicants to lower their hiring costs and guarantee the best performance with minimal missed days at work.

It's essential for you to mention that you're willing to relocate in the cover letter. Here's how to do that in a few simple steps:

• Start by showing interest in the company and proving your fitness for the job
• Reassure the recruiter that the relocation is permanent and explain why you're doing it
• Give the employer a precise date range for your relocation
• Indicate your readiness to conduct the job interview whenever they're ready

For example:

“I am permanently moving to Boston within the next three months to be closer to my family and provide my mother-in-law with the care she needs. I will be happy to have an interview with you — either in person or virtually — as of October 2nd, 2022”

A cover letter offers you a great chance to stick out and bring attention to your most significant career achievements. But in order for it to work, it must first answer to the needs and expectations of the hiring company.

The #1 rule to bear in mind before writing a cover letter is this:

You should always personalize your cover letter.

You have to do in-depth research on the hiring company to identify their needs and pain points. Understand first why they're hiring and what they expect from you. After you do that, the rest of the puzzle will follow afterward.

Here are some brilliant tips for writing a cover letter  to get you on the right path:

Create a Template and Customize It for Every Job You Apply To

Before the headhunter picks up your cover letter, they'll have already been through dozens of applications within a short time. Yet, they're still on the look for a candidate that gets them excited.

Care to guess why?

Because all the applicants they've reviewed so far sound the same. They use the same template, feature duplicate skills, and add a few copy-pasted achievements they found online.

Using the first cover letter template you find on Google is no way of standing out in a large pool of pretenders.

What you should do instead is this:

Create a professional cover letter sample of your own with a unique salutation, opening line, body, and closer. Then, personalize your template by featuring different skills and accomplishments based on the job offer.

Not only will this save you time and effort, but it's also one of the best ways to land more interviews and increase the job success rate.

Want to take this to the next level?

You can use our user-friendly Enhancv tool to build, edit, and duplicate your cover letter template. You'll get assistance from a cover letter expert, who will guide you step-by-step through the process and give you access to our most successful cover letter samples.

Focus on Concrete Examples Instead of Generic References

Here’s the truth…

Hiring managers are sick of generic references that bring no value to the cover letter. That's because these referrals rarely reflect your career expertise and abilities.

Examples tailored specifically to the job offer are your best bet to get noticed. They allow you to stand out from the pretenders and tell your story with confidence .

To make your achievements more impactful, you must concretize them using quantifiable numbers and data. Include the most successful projects you've worked on, then explain how you contributed to those results.

On top of that:

You must emphasize a combination of soft and hard skills to make your story more compelling. Spotlighting your relevant skillset throughout your cover letter is a great way to get in front of other applicants.

Are you a natural leader?

"I have good leadership skills" can only do you so much. Besides, you’ll have already mentioned that repeatedly in your resume.

It's better to prove your leadership potential with a real example from the past. Show recruiters how you were able to supervise, manage, and motivate others to do better.

“Managed and coordinated between teams from the sales and marketing departments, leading to a 14% boost in revenue while meeting all project deadlines.”

Focus on the Future, Leave Your Resume to Tell Your Past Accomplishments

This is one of the main differences between a cover letter and a resume.

While the resume focuses on your work history and past achievements, your cover letter is all about future goals and how you wish to help your employer succeed.

The hiring manager has taken the time to scrutinize your resume and learn what you're capable of. So, they already believe in your abilities and love your wide set of skills.

They want to make sure that you understand the job requirements and know what it takes to help the company thrive. And the best way you can do that is by describing what you're going to accomplish once hired.

To prove that you're the perfect fit:

Prioritize relevance in finding the overlap between your achievements and the hiring company's needs. Then use that to construct a story around how you'll be able to help your new employer achieve their goals.

Also, be sure to show enthusiasm and excitement for the future to prove your genuine interest.

Research the Company and Focus on How You Can Fit In It

Before any hiring manager posts a new job offer, they'll already have in mind what a perfect candidate looks like. They know the level of experience they want, the skills they value, and the accomplishments that will keep them on the edge of their seats.

The first step to writing a job-winning cover letter is to do your research about the company. Learn as much as you can about your potential employer and the rest will easily come.

First things first:

You must identify the hiring company's challenges and how that makes you a valuable asset to them. Understand the day-to-day duties they need help with, then demonstrate how you're the best fit to deal with that.

Company culture is just as important as skills and experience. No business is going to hire an employee who contradicts its values and beliefs. So, the cultural fit should be one of the most important aspects of your research.

Showing that you understand the employer's values and matching them in your cover letter is a brilliant way to appeal to the recruiter.

Let's get to the core of the question:

How do you actually research a company?

Organizations usually show their highest values and company culture through their content. Sometimes, they may even give hints and specify what makes an ideal employee for them.

You can learn a lot about any company by visiting its website and reading through the blog or news section. Or you may also check their various social media accounts where they share their interests and discuss their favorite topics.

Pick an Appropriate Tone of Voice

The tone you use in writing your cover letter makes the first impression recruiters will have about you. It reflects your true personality and shows a lot about you as a person inside and outside the workplace.

You must avoid generic words and adjectives at all costs! Because the last thing you want is to make yourself look like any other candidate.

You have to pay close attention to every phrase you add to your cover letter. Take the time to choose your words carefully and leave out any expressions that might hurt your job search.

A powerful cover letter tone shows that you're a professional candidate with a positive attitude towards the future. It uses action verbs to describe your most remarkable career accomplishments. And it highlights your wide skillset using power words that get headhunters excited about you.

Want to learn more about this? Check out our complete guide on the best words to describe yourself in a cover letter .

It's crucial to use a consistent tone throughout your resume so that you don't confuse hiring managers. And also want to make sure that your writing style matches the company's culture as well as the industry norms.

That's vital to meeting the recruiters' expectations by demonstrating culture fit.

What to Leave off a Cover Letter?

Here's a question you should always ask yourself when writing a cover letter:

"Should this information be on my motivation letter?"

Let's face it:

Recruiters have very limited time and an even more limited attention span. Thus, your covering letter should be as concise and direct as possible to drive home the point quickly.

It's easy to add everything about you in the cover letter, make it unnecessarily long, and wish the headhunter will read it. But the job seekers that always win are the ones who know what details matter and include them briefly.

Here's what you should never include in your cover letter:

• Irrelevant personal details
• Work expectations
• Salary requirements
• Past negative work experiences
• Unspecific job responsibilities
• Mistakes about the hiring company
• Repetitive details mentioned in your resume

Congratulations!

You’ve made it to the last part of this guide and learned everything you need to know about how to write a cover letter for a job.

It’s time for us to deliver on our promise of providing you with various ready-made cover letter templates.

Here are three HR-approved templates to help you land your next dream job:

Basic cover letter template

[Dear/Hello/Hi] [Recruiter's Name], When I came across your job posting for the [job title] position at [company name], I was excited by [something that inspired you to apply for the job]. It will be a pleasure for me to bring my [experience with specific duties] and apply my [job skills] to help your business thrive.

I have [years of experience] working as a [past or current job title] for [previous employer], where I [describe significant duties and outstanding achievements]. Having such hands-on experience in [industry] allows me to [additional job expertise] and [promising achievements].

I also worked on several other projects [mention related projects or companies] where I was able to [remarkable accomplishment]. I strongly believe that this makes me a great fit to help you [challenges you can solve at the company].

Thank you for considering my application. I am excited about the opportunity of joining your company and look forward to talking to you more about my expertise and knowledge.  

Sincerely, [Your Name]

Skill-centric cover letter template

[Dear/Hello/Hi] [Recruiter's Name], I was thrilled when I came across your job posting for the [job position] as it has always been my dream to work for [company]. My passion for [field/industry] has been a great motivator for me to develop my [relevant skills] to be able to [how those skills can help you], which makes me the perfect fit for your company.

My [years of experience] as a [job title] allowed me to develop a wide set of [job title] skills, including [list 3-5 related skills].

As a previous [job title] at [previous employer], I was able to use my [highly sought-after skill] to [outstanding achievement]. My ability to [unique skill/talent] also allowed me to contribute greatly to the success of [project name] as I [tasks/duties/quantifiable results].

I played a vital role as a member of the [department name] at [previous employer], where I was responsible for [duties or results achieved]. On top of that, I also used my [skills] to help with [job duty], which goes to prove that I am the perfect candidate for the job.

Thank you for your time and consideration. I look forward to hearing back from you as I would love the opportunity to discuss how I would be a great addition to your [department name/team].

All the best, [Your Name]

Entry-Level Cover Letter Template

Dear [Recruiter's name],

I am writing to apply for the [internship opportunity] at [company]. I came across the opportunity through [website/job board/university internship listings], and I was immediately drawn by [company features or benefits]. I have been seeking a similar internship for a long time, and I believe my [background/soft skills/degree] makes me the ideal fit for this role.

I am a highly passionate [field of studies] student at [university]. In my [years in college], I have had the opportunity to work on [projects/contributions] where I contributed by [results/achievements]. This experience allowed me to develop many [soft/hard/transferrable] skills, including [acquired skills and talents].

As to my volunteering experience, I have been an active volunteer at [project/organization/location] for longer than [years of volunteering]. During that time, I have taken the initiative to [volunteering duty], while also helping with [volunteering duty]. This kept me engaged in the community and allowed me to further develop my [skills].

I greatly appreciate your consideration, and I look forward to your reply! I would love to have a personal interview with you so we can discuss how I can help your company. Considering my completed coursework and previous experiences in [job field], I will surely be a great addition to your team.

Best, [Your Name]

Downloadable branded word cover letter

Want to make your cover letter the old-fashioned way? Simply click on the button below and make a copy of our cover letter MS Word/Google Docs template.

DOWNLOAD COVER LETTER TEMPLATE

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How to Write a Cover Letter: Useful Tips, Phrases and Examples

How to write a cover letter? When applying for a job, you will often be asked to send your prospective employer a copy of your resume (or CV) but this is not the only thing that you should forward for your application. It is very important that you also include what is known as a cover letter. This is a correspondence which acts as an introduction to the other documentation which you are including and can go a long way in reflecting your capabilities in communication.

How To Write A Cover Letter

Most letters will start out with a heading, which will display your contact details and sometimes a subject line. The following are examples of what you should include in your heading.

• Postal address
• Email address
• Telephone numbers (include as many as you need, beginning with the most important)
• Date on which the letter was written
• Subject line (this is not vital but some people choose to do this.)

The next portion should be used to greet the person to which you are writing, and there are a variety of ways in which you might begin your letter.

• To whom it may concern
• Dear Sir/Madam
• Dear Mr./Mrs. (name)
• Dear hiring manager

Opening Portion Of The Letter

To begin your letter, you are going to want to include a few points which detail what you are writing about and act as an introduction to your letter. Let’s take a look at some of the opening points which should be included.

Introducing Yourself

To start off, you will want to introduce yourself to the reader. Whilst a cover letter does need to be relatively brief, this section should contain as much detail as possible but in a concise manner. This is your opportunity to sell yourself and so some thought should go into what is said here.

Reason For Writing

In this paragraph , you now have the chance to explain, in as interesting and professional manner as possible why you are writing this letter. You should detail what job you are applying for, where you heard about it and why you have decided to apply.

Education And Previous Experience

Now is your chance to show off your skills and experience. This is a great time to detail what qualifications you have that you believe to be a good fit for the position you are applying for and also talk about your previous experience in the field. If you do not have any experience then you can use this section to explain that you are looking to learn new skills and further your career through training and hands on experience, make yourself sound eager and willing to learn.

Letter Body

Now we are getting into the bulk of your cover letter, there are some further points of information that you should include. Let’s take a closer look at what you should detail in this section.

Why Are You Interested In This Position?

You can use this section of the letter to let the employer know why it is that you would like to take this job. This is a chance to use your imagination and come up with a creative reason as to why this is something you would like to do. Many simple options could be;

• To further your career in the field.
• To learn new skills.
• To meet new people.
• To make a difference.

Why Should They Employ You?

In this part of your cover letter, you are going to tell the reader why you think they should hire you. It is worth using as many positive adjectives as you can in this section without going over the top. Some examples of this might be;

• Enthusiastic
• Hard working

You are essentially using this paragraph to detail why you are better than anyone else who is applying for the same position.

Closing Comments

In this final paragraph of the letter, you have the opportunity to include any last comments or extra information. This can be anything that you feel is relevant to the application as well as some general comments which are often included, such as the following.

• Thank you for your time.
• I look forward to hearing from you .
• I appreciate the opportunity.

At the end of your letter, you should include a signature with a respectful farewell. Most often, the following are commonly used.

• Kind regards
• Respectfully

After this, you should include your name.

Common Phrases To Include In Cover Letters

There are a variety of phrases which can be used when penning a cover letter, and most of the time, you will find that using a specific template can help greatly. Let’s look at some of the most common ways to express what you want to say in a cover letter.

Introduction

In order to introduce yourself , you may include any of the following phrases.

• At present, I am studying at…..
• At the moment, I am working for…..
• For the last 5 years, I have been working in the position of…..
• My current job title is…

In this section, you will need to explain why you are contacting the reader.

• I am writing in response to an advertisement which was placed in…….
• I am enquiring as to whether you currently have any positions in the area of……
• I am writing to apply for the position of…

Your prospective employer is going to be interested to know what qualifications you have, here are some ways to express this information.

• I have experience in…..and have worked at…….for the last…..years.
• My education includes a degree from XY university.
• I have been studying (subject) for 3 years.
• I am a native English speaker and have ample knowledge of Spanish and Chinese.

What Makes You Ideal For This Position?

You are going to want to convince the reader that you are the best option for this position.

• I am a driven and ambitious person who is keen to learn new skills.
• I believe I am the best choice for this position as I have a lot of experience in my previous role.
• I feel that I am the most suitable candidate for this job because of my ambition and drive to make a change.
• I am excited to have the opportunity to be able to work with a reputable company like yours.

Closing Statement

At the end of your letter, you will need to close off by saying thank you.

• Thank you for taking the time to read through my application.
• Please contact me at any time should you wish to arrange a meeting.
• Please do not hesitate to contact me for any further information.
• I appreciate your consideration for this application and look forward to hearing from you.

Tips For Writing A Great Cover Letter

In order to make the most of the cover letter you are writing, it is important to follow some of the useful tips which will ensure that you produce the most effective cover letter possible.

• Keep the letter brief and to the point. The reader is likely going to have many applications and will not have time to read a very long or detailed letter.
• If there is anything that cannot be put onto your resume, your cover letter gives you the opportunity to detail these points.
• Try to make your letter stand out from the rest by adding an interesting subject line or unusual question which will immediately grab the attention of the reader.
• Mention something about the company that shows you have looked into history and what they do. This is a great way to show that you are enthusiastic about this business.
• Don’t be afraid to be upfront, if you want something, you need to ask for it. For example, ask to be interviewed, this shows confidence and the ability to go and get what you want which are traits that employers admire.
• Explain your skills and capabilities in line with the position for which you are applying.

Cover Letter Samples

Now that we have learned exactly what should be included in a cover letter, let’s take a look at an example. In this case, John Doe is writing a cover letter to go alongside his application for the position of hotel manager.

1234 Main Street

[email protected]

1800 123456

Dear Mr. Smith

My name is John Doe and I am a newly trained manager within the hospitality sector. I am very excited to have recently completed various courses in this field and am a driven and enthusiastic individual.

I am writing to you in response to your advert for the hotel manager position which was advertised on Facebook and would ask that you look over my enclosed resume and consider me for this position.

As mentioned previously, I have recently completed a variety of management courses including the following;

• Advanced hospitality management
• Management in the hotel industry

For both of these courses, I passed with merit and also have qualifications in IT and Telecommunications, as well as a Diploma in Spanish. I previously worked within a 4 star establishment, and worked my way up from cleaner, to assistant manager. At which point, my previous employer put me forward for the training which I have just completed.

I am very interested in joining your hotel and the management role is something that excites me very much. In my previous job, I feel that I have gained all the necessary skills that I will need to excel in my career and am looking forward to employing these skills in a fresh new environment.

I believe that it would be in your best interest to hire me as your new hotel manager because I am extremely hard working and dedicated to everything that I do. As well as this, I am excited to share a fresh and innovative approach to management which I believe will only benefit your establishment. I am keen to learn further skills in order to keep up with the latest information and techniques in the field and am looking forward to meeting new people and sharing ideas.

I would like to take the time to thank you for considering my application and for spending your time reading this letter. It would be a pleasure to speak with you as soon as ever possible and I look forward to your correspondence.

How To Write A Cover Letter Infographic

How to write a cover letter in simple steps

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Step-by-Step Guide: How to Write a Cover Letter Effectively

Table of Contents

A well-crafted cover letter can make the difference between your application being overlooked or catching the attention of the hiring manager.

In this post, we'll discuss the importance of a cover letter in the job application process and how to create one that stands out using research, formatting tips, and AI technology. We'll guide you through researching the company you’re applying to, formatting your cover letter correctly, and leveraging AI technology for assistance.

You’ll also learn how to craft a strong opening that grabs attention, highlight your value proposition effectively, and close your cover letter with impact. By mastering these elements of writing a good cover letter, you're setting yourself up for success in any future job applications.

What is a Cover Letter and Why Should You Write One

A cover letter is a crucial part of your job application package. A cover letter is your opportunity to create a lasting impact on potential employers and stand out from the competition. Essentially, it's a one-page document that provides details about your qualifications, experiences, and skills relevant to the position you're applying for. It complements your resume by providing context and showcasing how your professional background aligns with the company's needs.

The Purpose:

The main purpose of writing a cover letter is to introduce yourself to hiring managers in a memorable, personal way during their job application process. It's not just a formality or courtesy - it's an opportunity to show why you're not only interested in the role but also uniquely qualified for it.

Your ultimate goal when crafting this document should be convincing hiring managers that they need to meet you personally through interviews or further discussions about the position. In today's competitive job market, where recruiters review countless applications daily, standing out matters.

A well-crafted cover letter can be a powerful job-search tool. It allows you to tell your unique personal and professional story. Your resume lists down facts while your cover letter narrates "your story" persuasively enough for hiring managers wanting more - like inviting you for an interview.

Beyond its storytelling capabilities, writing such letters have other benefits too:

• Another Chance to Sell Yourself: You get another chance at selling yourself beyond just listing down hard facts (like in resumes).
• Explain Career Gaps: You can explain any gaps or anomalies in career history which might otherwise raise eyebrows during the recruitment process.
• Show Initiative: Your commitment towards customizing each application shows initiative - something all employers appreciate.

Mastering the art of writing cover letters could mean the difference between getting your foot in the door versus being passed over entirely. So, take the time to craft a compelling cover letter that showcases your unique skills and experiences. Good luck.

Research the Company

Securing your dream job requires understanding the company you're applying to. This knowledge helps tailor your cover letter and shows a genuine interest in the organization and its mission.

Understand Their Culture

Delve into the company's corporate culture. What are their values? How do they treat employees? Check out their website or reviews on sites like Glassdoor to get started.

Know Their Products/Services

Familiarize yourself with what they offer - be it products or services. This understanding helps align your skills and experiences with their needs more effectively.

Identify Key Personnel

Identify key personnel such as hiring managers or department heads who might read your application. LinkedIn can be a great tool for discovering key personnel, including those in charge of hiring or leading departments who may review your application.

Digging Deeper: The Industry & Competitors

Having a broader perspective of the company's industry and competitors can further enhance your cover letter's relevance and impact.

The Importance of Tailoring Your Cover Letter

• Showcase Relevance: By referencing specific aspects of the company in your cover letter, you demonstrate how relevant and applicable your skills are for them specifically.
• Demonstrate Interest: Taking time to learn about a potential employer before writing a cover letter shows that you're genuinely interested in working there - not just looking for any job.
• Create Connection: Knowledge about an organization's goals allows you to connect personally with those objectives - demonstrating enthusiasm beyond mere employment.
• Promote Confidence: Your comprehensive understanding boosts confidence both ways - you'll feel more prepared while employers see someone who has done their homework.

Format Your Cover Letter

First impressions are everything, and your cover letter is no exception. It's crucial to format it professionally and make it easy for hiring managers to read and understand.

Choosing the Right Font

Stick with classic fonts like Arial, Times New Roman, or Calibri at a size between 10-12 points. Avoid using overly decorative or hard-to-read fonts.

Margins and Spacing

Keep margins around one inch on all sides of the page and avoid cramming too much text onto the page. Use spacing effectively - single line space within paragraphs and double line spaces between them can make your cover letter more readable.

Contact Information Placement

Position your contact particulars at the head of the record, including your moniker, address (optional), phone number, email address and LinkedIn profile connection (if pertinent).

A Sample Layout:

• Your Address
• Your Phone Number
• Your Email Address
• Your LinkedIn Profile Link
• If you're sending an electronic copy via email or uploading it online as part of an application process, consider saving it as a PDF file to preserve its formatting across different devices.

Proper formatting allows recruiters to quickly scan through key sections of your cover letter - who you are, why you're interested in their company specifically, what value proposition you bring along with examples backing up those claims if possible, and finally ending with a call-to-action encouraging further discussion about potential fitment for the role under consideration.

Utilize AI Technology

In this era of digitization, AI has had a major impact on various sectors, including job seeking. When it comes to drafting an effective cover letter quickly and efficiently, leveraging AI technology can be a great help.

The Role of AI in Writing Cover Letters

AI-powered tools like Ramped are designed to optimize your cover letter based on the job description provided by the employer. These platforms analyze keywords and phrases from the job listing and suggest ways you can tailor your cover letter accordingly.

Beyond Keyword Optimization: The Power of AI Tools

Aside from keyword optimization, some advanced AI tools also offer features such as tone analysis, grammar correction, and sentence structure improvement suggestions. These features can significantly enhance the quality of your cover letter.

Making Your Job Application Stand Out with AI

By using these technologies effectively, you not only ensure that your application is tailored for each specific role but also increase its visibility among recruiters who use similar technologies for candidate screening. This means that by using an AI tool, you're essentially speaking their language.

Tips For Using AI In Your Job Search

• Familiarize yourself: Spend time understanding how these tools work before incorporating them into your job search strategy.
• Select wisely: Choose an appropriate tool depending on what aspect of writing needs more attention - whether it's optimizing keywords or improving grammar and tone.
• Analyze results: Use feedback given by these platforms to improve subsequent versions of your cover letters until they're near perfect. Remember - practice makes perfect.

Remember that while technology offers valuable assistance in crafting a compelling narrative about why you're suitable for a particular role, ultimately it's up to you to bring authenticity and a personal touch to make a real connection with potential employers.

Tips for a Strong Cover Letter Opening

Make a great first impression with your cover letter, as it's an opportunity to showcase your best qualities. Here are five tips for crafting a strong opening:

1. Introduce Yourself Clearly

Start with a clear introduction that includes your name and professional status. For example: "I'm a seasoned marketing specialist with over 5 years of experience."

2. Mention the Job Title

I'm eager to submit my application for the specified role of [Job Title] at [Company Name]. For example: "I'm excited to apply for the [Job Title] position at [Company Name]."

3. Express Enthusiasm

Show your passion for the job opportunity by expressing genuine enthusiasm. For example: "I'm thrilled at the prospect of joining such a dynamic team."

4. Be Authentic

Avoid cliches and be authentic in your language. For example: "As a long-time admirer of [Company Name], I was excited to see an opening for the [Job Title] position."

5. Keep it Brief

Remember, less is more. Aim for 1-2 punchy sentences per point above - don't ramble.

By following these tips, you'll be well on your way to crafting a strong cover letter opening that captures the attention of potential employers. Good luck.

Highlight Your Value Proposition

Standing out in the job market is crucial. Highlighting your unique value proposition in your cover letter is one way to do this. Explain how your skills, experience, and qualifications can benefit the company in specific ways.

Identify Your Unique Skills

With my skills, experience and qualifications, I stand out from other candidates due to my unique abilities that can add value to the company. Make a list of these distinguishing factors to use as talking points in your cover letter.

Show How You Can Add Value

Show how your attributes will add value to the company. Demonstrate how they have benefited previous employers or projects with concrete examples.

Tailor Your Message To The Company's Needs

Your value proposition should be tailored specifically towards each individual company and position for which you're applying. Hiring managers will see that you understand their needs and goals.

Avoid Generic Statements

Avoid generic statements like "I'm a hard worker" or "I'm highly motivated." Provide evidence-based claims such as: "In my previous role at XYZ Corporation I increased sales by 20% within six months."

Demonstrate Future Potential

Highlight potential future contributions too. Explain how leveraging past successes could translate into future achievements at their organization.

Remember - showing rather than telling goes a long way when crafting an effective cover letter.

Close Your Cover Letter Like a Pro

Don't let your cover letter fizzle out at the end. Finish strong with a closing paragraph that leaves a lasting impression and prompts action from the reader.

Show Your Enthusiasm

Convey genuine excitement for the job you're applying for. "Eagerly anticipating the opportunity to be part of the team and assist in achieving objectives." For example, "I'm thrilled at the prospect of bringing my unique skills to [Company Name]."

Remind Them of Your Value

Summarize your key selling points to remind them why you're the perfect fit for the job. Check out this article for tips on crafting a strong value proposition.

Create a Compelling Call-to-Action

Encourage employers or recruiters to take the next step by suggesting a specific action. For example, "I look forward to discussing how I can contribute to [Company Name] in person." Remember to maintain professionalism, show confidence, and suggest next steps.

Here's an Example of a Strong Closing Paragraph:

• Enthusiasm: "I'm excited to join [Company Name] and help achieve its mission of [insert mission here]."
• Value: "My experience in [relevant skill] and passion for [relevant industry] make me the ideal candidate for this position."
• Call-to-Action: "I'd love to discuss how I can contribute to [Company Name] further. Please feel free to contact me to schedule an interview."

Remember, writing effective cover letters takes practice. But once you master the art, they become invaluable tools in your job hunting arsenal.

Cover letters are a must-have when applying for jobs, so make sure to research the company and use AI technology to stand out from the crowd.

Start strong by highlighting your value proposition and show potential employers why you're the perfect fit for the job.

Remember to close your cover letter with confidence and gratitude for their consideration, and good luck on your job search!

Things You Need While Searching for a Job

Once you are armed with the knowledge about what kind of job will make you happy, there are core things to get lined up for a job search. Let's look at a few.

What to Look for in a Job

Fun fact, most people will have about 12 different jobs in their working lifetime. This goes to show that finding a job that you love enough to hang onto takes some forethought and possibly a bit of trial and error. Just the same, you can make some plans in advance, helping you land in a position that leaves you perfectly content. Check out a few things to look for when looking for that perfect job.

Related content

Learn how to show promotion on a resume effectively. Explore the pros, cons, and best tips for showcasing multiple positions in the same company in a resume.

List minors on a resume to boost your qualifications. Tips and formatting options are included. Get your resume ready for potential employers today!

Learn how to make your resume stand out in today's competitive job market with our expert tips. Get noticed by hiring managers. Visit www.rampedcareers.com for more.

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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Letter of Introduction: What Is It & How to Write One (+Templates)

• Klara Cervenanska , 
• Updated August 13, 2024 8 min read

Ever heard of a letter of introduction? If not, you’re not alone. While most people are familiar with resumes, cover letters, and even motivation letters, the letter of introduction remains a bit of a hidden gem in the professional world. 

And that’s exactly why it could be your secret weapon .

Because it’s less common, sending one can really make you stand out and leave a lasting impression. 

Writing a letter of introduction isn’t quite like drafting other career documents, but don’t worry—we’ll walk you through it step-by-step and share some examples you can use for yourself .

Table of Contents

Click on a section to skip

What is a letter of introduction?

Letter of introduction vs. cover letter vs. motivation letter, when should you write a letter of introduction , how to write a letter of introduction (7 simple steps), letter of introduction example, letter of introduction template, key takeaways: letter of introduction.

A letter of introduction is a brief letter used to introduce yourself or someone else to a third party, whether that’s a potential employer, business contact, or client. 

It's a simple yet powerful tool that often flies under the radar in the professional world.

Unlike a cover letter or resume , a letter of introduction isn’t tied to a specific job application. 

Instead, it’s more about opening doors and starting conversations. Think of it as a way to make connections that can lead to new opportunities, without the formalities that come with other career documents.

You might feel it sounds a bit similar to a cover letter or even a motivation letter .

While there are many similarities between these documents, the key difference lies in their purpose, main focus, and the target audience. 

While a cover letter serves as an extension of your resume and is tailored to a specific job posting, a motivation letter is typically used in academic settings, such as when applying for educational programs or scholarships.

In contrast, a letter of introduction is primarily used for connecting and networking , without the immediate goal of securing a specific job or degree.

Let's take a closer look at what these documents are, when you should write them, and to whom:

Cover letter

• Purpose: Accompanies your resume to express interest in a specific job.
• Main focus: Adds more details to what’s already in your resume. Use it to explain why you’re the right fit for the job, highlight your skills, and achievements.
• Target audience: Employers, HR managers.

And if you want to learn more about writing a good cover letter, here's the only cover letter guide you'll ever need.

Letter of introduction

• Purpose: Introduces yourself or someone else to a company, potential client, or business partner without a specific job in mind.
• Main focus: Introduces your skills and experience to build a connection and make a positive first impression. If written for someone else, it highlights their qualifications and explains why they’re worth connecting with. This letter is flexible, useful for exploring job opportunities or business partnerships.
• Target audience: Potential employer, client, business partner, or collaborator. 

Motivation letter

• Purpose: Explains why you're applying for a specific job, scholarship, or university program. 
• Main focus: Focuses on your passions, goals, and reasons why you're interested in this job or educational programme. Highlights why this opportunity would enrich your work life and enhance your skills. 
• Target audience: Academic institutions, NGOs, or employers.

A letter of introduction serves a different purpose compared to other career documents like a cover letter or a resume. 

Whether you’re looking to introduce yourself to a company, recommend someone else, or explore new professional relationships, there are several situations where a letter of introduction is the ideal tool. 

Here are some key scenarios when you might consider writing one:

• You want to reach new clients and customers. Writing a letter of introduction for customers or new clients helps build a personal connection. It also explains how your products or services can meet their needs.
• You're looking for a new job. It helps you introduce yourself to a potential employer, show your interest and enthusiasm for the company, and highlight how your skills could be a good fit. Even if there's no job opening posted.
• You just started a new job. When you start a new job, a letter of introduction helps your coworkers or teammates get to know you. Your manager might also send a letter to introduce you to the team.
• You're looking for a business partner/collaborator. An introduction letter is often used as the first point of contact with a potential business partner or collaborator who shares your interests or industry. Its goal is to expand your network, which could lead to mutually beneficial opportunities, such as joint ventures, partnerships, or new projects.
• Someone you know recommended you. If someone you know recommends you to others, an introduction letter can be a great way to follow up and explore collaboration or job opportunities.
• Someone asked you to recommend them. You would introduce the person to your team or employer trying to highlight their skills and qualifications. The goal is to create a connection between your company or team and the person you’re introducing.

Depending on the scenario, a letter of introduction can vary in tone and content, but the core structure remains the same.

These 7 simple steps will guide you in writing a clear and effective letter, no matter the situation:

Start with a header that includes your contact details—it's an obvious but important step. Make sure to list your name, address, phone number, and email at the top of the letter. You can also add the date and the recipient's information, like their name, company, and address.

Always address the recipient. If you're addressing someone you already know or who knows of you, start with a warm, friendly greeting. Typically, you’d use "Dear [Name],". If you don’t know the recipient, "Dear Sir/Madam," works just fine.

Start with introducing yourself and explaining why you're writing. Share who you are, why the company is relevant to you, and why you decided to reach out. Mention how you found out about the company or who referred you, and briefly introduce the person who connected you.

This is where you get straight to the point. Explain why the company or work is important to you and what you hope to achieve from this connection. Highlight the benefits and the potential value this relationship could bring.

Mention your previous work to show your credibility and what you can bring to the table. You should also briefly highlight your accomplishments. Understanding your background can help you stand out and be seen as a valuable candidate for the job.

End your letter with a polite conclusion, suggesting further communication. Highlight how excited you are to talk again and share when you have time to meet.

Now, all you have to do is sign off. Professionally, of course. A simple “ Looking forward to hearing from you ” does the trick every time.

We’ve covered the 7 key steps to writing a letter of introduction in theory. 

Now, let’s take a look at an example that brings all these steps together.

BTW, this example was created using Kickresume’s cover letter builder tool . Even though it’s meant for writing cover letters, you can use it to write your letter of introduction, instead. The tool won't mind :)

We also prepared a few letter of introduction templates you can copy & paste and personalize. 

Just pick one that suits your situation the best. 

#1 For when you want to reach new clients and customers

#1 letter of introduction template.

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name] , and I’m reaching out because I believe [Recipient’s Company Name] could benefit from the products I offer. I recently came across your company on social media and was impressed by the work you’re doing in [mention the industry or a specific area of interest].

At [Your Company Name] , we specialize in [briefly describe your product or service], and we’ve had great success helping businesses like yours [mention a specific benefit or outcome, e.g., “increase efficiency,” “enhance customer satisfaction,” “save time and money,” etc.] . I’m confident that what we offer could add real value to your operations.

I’d love the opportunity to discuss how we can work together and explore ways my product can support your business goals. If you’re interested in learning more, I’m available for a quick chat at your convenience.

Thank you for considering this, and I look forward to the possibility of collaborating with you.

Best regards,

[Your Name]

[Your Company Name]

[Phone Number]

[Email Address]

#2 For when you just started a new job

#2 letter of introduction template.

Subject: Excited to join the team!

I hope this message finds you well. My name is [Your Name] , and I’m thrilled to be joining [Company Name] as the new [Your Job Title] . I wanted to take a moment to introduce myself and say how excited I am to work with all of you.

A bit about me: I come from [mention your previous company or industry if relevant] , where I [briefly describe your previous role or experience] . I’m really passionate about [mention something relevant to your new role] , and I’m eager to contribute to the great work being done here.

I’ve heard wonderful things about the team, and I’m looking forward to getting to know each of you and learning from your experiences. Collaboration is something I value deeply, so please don’t hesitate to reach out if there’s anything I can help with or if you just want to chat.

Looking forward to meeting everyone and working together to achieve our goals!

Best regards, [Your Name] [Your Job Title] [Your Contact Information if needed]

#3 When someone you know recommended you

#3 letter of introduction template.

[Your Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name] ,

I hope this message finds you well. My name is [Your Name] , and I’m reaching out because [Mutual Contact’s Name] spoke highly of you and your work in [mention the field or industry] . Given our shared interests and expertise, I’m excited about the possibility of collaborating.

At [Your Company or Your Current Position] , I’ve been focused on [briefly describe your work or area of expertise ], and I believe there’s significant potential for us to create something impactful together. [Mutual Contact’s Name] mentioned that you’re also passionate about [mention a specific area or project relevant to both] , and I think we could really complement each other’s skills and experiences.

I’d love to explore how we might work together on [mention a specific type of project, collaboration idea, or area of mutual interest] . If you’re interested, I’d be happy to set up a time to chat and see how we could make this happen.

Thank you for considering this, and I’m looking forward to the possibility of collaborating with you.

Best regards, [Your Name] [Phone Number] [Email Address]

#4 For when you're looking for a new job

#4 letter of introduction template.

I hope this letter finds you well. My name is [Your Name] , and I’m currently exploring new career opportunities. [Former Colleague’s Name] , who previously worked with me at [Your Previous Company] , highly recommended [Recipient’s Company Name] as an excellent place to grow and contribute.

With a strong background in [briefly mention your field or area of expertise], I’m confident that my skills and experience align well with the needs of your team. At [Your Previous Company] , I [mention a key accomplishment or responsibility] , which I believe demonstrates my ability to [mention how you can add value to the new company] .

I’m particularly drawn to [Recipient’s Company Name] because of [mention something specific about the company that excites you or aligns with your goals] . I would love the chance to discuss how I could contribute to your team and support your company’s objectives.

If you’re open to it, I’d be thrilled to chat further about any opportunities that might be available. Thank you for considering my application, and I look forward to the possibility of joining your team.

A letter of introduction is a valuable tool for making new connections, reaching out to potential employers, or helping you during your job hunt.

There are a couple of different situations when writing a letter of introduction is appropriate. 

For example when:

• You want to reach new clients and customers
• You just started a new job
• Someone you know recommended you to someone
• Someone asked you to write one for them
• You're looking for a new job
• You're looking for a business partner/collaborator

The details may vary slightly depending on the context, but following these 7 steps will help you prepare a strong letter of introduction in any scenario:

• Add a header with contact information
• Include a salutation
• Introduce yourself and your contact (if applicable)
• State the purpose of the letter
• Highlight your accomplishments or previous relevant work
• Close the letter by suggesting further communication
• Sign off professionally

If you’re still in doubt about writing your letter of introduction, don’t hesitate to use the templates provided in the article.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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• Resume and Cover Letter
• How to Write a Cover Letter...

How to Write a Cover Letter (With Example)

10 min read · Updated on August 15, 2024

Cover letters aren't a thing of the past!

If you dread writing cover letters, know you're not the only one. You've put a lot of work into writing your resume , and now you need to sell yourself in a great cover letter.

The task can feel daunting, but it's an important one, so try to approach it one step at a time. Before you know it, you'll have the perfect cover letter to pair with your perfect resume, and you'll be ready to catch the attention of hiring managers.

Let's start with the basics, and then we'll walk you through each section of the cover letter — and even give you an example.

What's a cover letter, and why are they important?

A good cover letter is a one-page document that emphasizes to future employers what you want to do next and why you think you're the best person for the job. Yes, your resume does that, to a degree, by highlighting your skills and qualifications , but the cover letter goes a step further. 

When you write a future-facing cover letter, employers can learn about any career shifts you've had or are making. You can talk about how you've overcome past challenges and how those have prepared you to succeed in new jobs. 

Basically, your cover letter is a story employers want to read that allows them to connect what you've done in the past with what you want to do in the future. It's a chance for you to shine a spotlight on your enthusiasm, how your values align with the company's mission, and the particular things from your past that will prove beneficial to the new team. 

How to write a cover letter

Your cover letter needs to have a particular format. It should be written as a business letter and contain

A header with your contact information

A salutation, e.g., Dear So and So

3-4 body paragraphs

A call to action

A sign-off/signature

It's a good idea to have the font, margins, and alignment mirror your resume. This will help make your entire application appear more professional. Also, keep your cover letter on one page. 

Since you're trying to make a great impression with your cover letter in an attempt to distinguish yourself from other candidates, try to inject some of your personality into it. Let the hiring manager start to get to know the real you. 

How to write a cover letter: A step-by-step guide

Although cover letters are fairly short, they can be quite daunting. That's why it's important to approach your cover letter by sections:

How to write a cover letter: Header

Your cover letter and resume are a package, so you'll want them to match. Start your proper cover letter with your name (formatted like it is at the top of your resume) along with your contact information.

When you search for generic cover letter templates online, you might find ones where you'll fill in a company's contact information. That was relevant when cover letters were sent via snail mail, but these days, you can just leave it off. A hiring manager doesn't need to see the address of their office building.

How to write a cover letter: Salutation

Below your contact information, add the date you're applying and greet your intended recipient . If the job description doesn't include the name of a hiring manager or team leader, here's how to find this information:

If the job listing has an email address, use it to search for a name on Google or through an online company directory.

If the job listing is on LinkedIn, see if you can track down the original poster.

If the job description mentions who the job reports to, search for that individual or position title in a company directory.

If you still can't find a name to address your cover letter to, avoid phrases like “To whom it may concern,” “Hey,” or “Dear Sir/Madam” – these are overused cover letter cliches that won't serve you well at all. Instead, address it to the department that's hiring (e.g. Dear Editorial Team) or the team manager (e.g. Dear Customer Service Manager).

How to write a cover letter: Introduction paragraph

You should kick off your great cover letter by introducing yourself. This is the perfect opportunity to explain why you're interested in the role and the company and what you can bring to the team. 

This is also your chance to demonstrate you've done your homework, showing you know something about the company or industry. Additionally, if you found the job through a colleague already at the company or through a mutual connection, this is a great place to drop their name.

If you're confident in your writing skills and feel creative, you can swap out the standard introductory paragraph with an anecdote related to your work. This should grab the reader's attention and also illustrate the most important – and relevant – skills you possess for the job at hand. 

If you're curious to learn more about this idea, communications expert Danny Rubin explains “storytelling” cover letters with examples. This is definitely a great way to hook the reader into wanting to read your entire cover letter.

How to write a cover letter: Qualifications paragraph

After you've introduced yourself, use the second paragraph of your professional cover letter to highlight your relevant skills and qualifications . Instead of simply listing these (you already did that on your resume), use this as an opportunity to illustrate how you are qualified to do this job. Spell out how your professional experience, education , and abilities meet the position's core requirements.

This is arguably the most important section, as it clearly explains to the reader why your application is worth a read. 

Certified professional career coach and TopResume's resident career expert Amanda Augustine suggests identifying three or four core must-have requirements from the job description , listing each in its own bullet within the cover letter, and explaining how you meet these requirements.

Don't forget to tie each requirement back to the job itself; you want the hiring manager to understand exactly what you can bring to the company.

How to write a cover letter: Career achievements

As with your resume, the best way to prove you have the right skills and qualifications is to highlight career wins . But you'll do it a bit differently on your cover letter. Of course, the focus will still be on the impact you made and the skills you used to achieve results. The main challenge is converting the statements you used in your resume into a narrative.

Instead of writing something like, “Increased sales by 20% by creating comprehensive marketing campaigns,” you'd want to expand on that and turn it into a story. For example, 

“While I was at ABC Corp, I worked with department heads and senior leaders to identify goals and created a new marketing campaign that increased sales by 20% in 6 months. My passion for collaboration and strategic planning has equipped me to fulfill the tasks of the position you have available and will ensure that I can effectively work with the people on your team.” 

This works because it fuses the past with the future to show prospective employers what you have to bring to their table. 

How to write a cover letter: Close with a call to action

You're almost done! Now, it's time to wrap up your cover with a specific call to action. 

Rather than merely asking for the hiring manager or recruiter to review your resume, let them know when you will follow up with them about your application. This keeps the ball in your court and gives you a legitimate reason to follow up.

Your closer is also the perfect spot to show your enthusiasm and excitement. Don't go overboard, but don't be afraid to let them know you're excited about this opportunity.

How to write a cover letter: Sign off

Once you've thanked a hiring manager for their time and consideration, it's time to sign off.  Think about how the closing salutations you use for your professional emails. Keep it simple with “best regards,” “sincerely,” or “thank you.”

A note on cover letter keywords

As you write your unique cover letter, keep keywords in mind. Just like you added keywords to your resume , you'll want to do the same for your cover letter.

Remember, these aren't just catchy buzzwords. Keywords are the words you see repeated in the job listing. Including these keywords in your cover letter will help ensure it gets seen and prove to the hiring manager you understand the job listing.

Use this cover letter example for guidance

If you're still struggling to get started, check out this free cover letter sample to give you a better idea of how you can structure your cover letter.

Remember: The information should be tailored to the specific role and company, and the format of the cover letter, such as the font, should match the look and feel of your resume. 

How to write a cover letter: Tailoring it for each job

Now that you've got your successful cover letter let's reiterate one final point: It's important you tailor your cover letter for each job application . 

Of course, you'll want to update the company name and the position title, but take it one step further and mention specific facts about the company, the job requirements, and your most relevant skills. Doing this will woo the hiring manager and show you're serious.

You don't have to write a brand new cover letter for each job, however. Instead, create a cover letter template and make copies of it for each job application you submit. Simply leave blanks for the hiring manager's name, the specifics about the company, and your relevant professional skills, then customize them to each job description.

Once you've created a solid template, you've gotten the hardest part out of the way, and it should make applying to jobs a lot easier.

Your career, your story, your future

In every interaction with a future employer, you have to put your best foot forward in a way that actually gets noticed. Too many people enter the job search without the right knowledge to successfully search for, apply for, and land a new job. By following the steps outlined here, you can create a cover letter that stands out to hiring managers and intrigues them to the point where they want to know more about you. That's what leads to interviews. 

Nailed your cover letter but still not feeling so hot about your resume? Let an expert help with a resume rewrite .

This article was originally written by Amanda Augustine . It's been updated by Carson Kohler and Marsha Hebert .

Recommended Reading:

9 Cliches to Cut From Your Cover Letter Right Now

The Right (and Wrong) Ways to Show Personality in Your Cover Letter

How to Tailor Your Cover Letter for Each Job Application

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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How to Write a Cover Letter [Tips with Examples]

As a writer, I did my fair share of job hunting. Despite my experience and expertise, I often struggled with impressing interviewers due to my lackluster cover letters. Limited resources and time constraints left my cover letters far from impressive. However, things changed when I mastered the art of writing compelling cover letters. Soon, I started receiving interview calls and eventually landed my dream job. In this article, I will share these cover letter writing techniques with you, so you too know how to write a cover letter and can effortlessly land the job of your dreams.

What is a Cover Letter and What does it Contain?

A cover letter is a one-page business letter that you submit along with your resume when applying for a job. Its primary purpose is to persuade the employer that you are an excellent candidate for the role. It complements your resume by clearly linking your experience and interests to the position you're applying for. Essentially, the cover letter is your chance to convince the employer to invite you for an interview.

A typical cover letter contains several key elements, each serving a specific purpose in showcasing your qualifications and enthusiasm for the position. Here’s a breakdown of what a cover letter typically includes:

Your Contact Information: Name, address, phone number, and email address.

Date: The date you are writing the letter.

Employer’s Contact Information: Name, title, company, and address of the person you are addressing the letter to.

2. Salutation

Address the letter to a specific person if possible (e.g., “Dear Mr. Smith,” or “Dear Hiring Manager,”).

3. Introduction

Opening Statement: A brief introduction mentioning the job you are applying for and how you found out about the position.

Hook: A compelling reason why you are interested in the job and the company.

First Paragraph: Explain why you are a good fit for the role. Highlight key qualifications and experiences that align with the job requirements.

Second Paragraph: Provide specific examples of your accomplishments and how they relate to the job. Use quantifiable achievements to demonstrate your impact.

Third Paragraph: Discuss your knowledge of the company and why you are excited about this particular opportunity. Show that you have researched the organization and explain how your goals align with its mission and values.

5. Conclusion

Closing Statement: Reiterate your enthusiasm for the position and the company. Summarize why you are a strong candidate.

Call to Action: Mention your desire for an interview and provide your contact information again. Indicate that you will follow up within a certain timeframe.

Thank You: Express gratitude for the reader’s time and consideration.

6. Signature

Closing Phrase: Use a professional closing, such as “Sincerely”, or “Best regards”.

Signature: Leave space for your handwritten signature (if submitting a hard copy) and then type your name below it.

How to Write a Cover Letter For a Job in 5 Steps!

Firstly, it’s crucial to streamline the process of crafting a cover letter, but that doesn’t mean using the same cover letter for every job position or even the same position at different companies. Customization is key to standing out.

Step 1. Research the Company- AIPal

Open the job listing you want to apply for, typically found on platforms like LinkedIn or Indeed. These platforms usually provide a detailed job description outlining the requirements and responsibilities.

To begin, I will write a cover letter for the Sales & Marketing Manager position at Pride Mile, which is a remote job listing I found on LinkedIn.

To proceed effectively, I will copy the job description and input it into AIPal to extract key keywords. These keywords are crucial as they highlight the skills and attributes the employer is seeking for the role.

Prompt: Extract keywords from this job description that I can in my cover letter.

To refine your keyword research, you can ask AIPal to extract keywords and categorize them into tiers.

Prompt: Extract keywords from this job description that I can in my cover letter. Assign them in three tiers ranging from the most important to least important.

This way, you'll identify the most critical keywords, which should be emphasized more in your cover letter, and less important keywords, which can be mentioned once or twice.

This approach will give me a comprehensive understanding of what the job entails and what qualities I should emphasize in my cover letter.

Step 2. Choose a template- WPS Office

Choosing a cover letter template is important because it gives you a clear structure to follow, saving you time and ensuring your letter looks polished. It guides you on what information to include, from your skills to your qualifications, making it easier to customize each letter for different job applications. Templates also help keep your letter organized and visually appealing, which is key to making a positive impression on employers.

WPS Office has been a godsend in this regard, offering plenty of cover letter templates. I followed these steps to find the desired cover letter for the Marketing Manager position:

Open WPS Office and click on "New" on the left side pane.

Next, simply click on the “All” tab in the left side pane. This will display numerous templates available on WPS Office for documents, spreadsheets, and presentations.

To save time browsing through all the options, simply search for "cover letter". This filters out irrelevant templates and helps find the right cover letter template for the job post in context.

Upon finding the suitable template for the job post, click on it to preview.

To start customizing the selected template, click the "Download" button at the top right corner, which will launch it in the WPS Writer interface for editing.

Header and Salutation

Headers and salutations are essential in a cover letter for their role in setting a professional tone. The header provides your contact details and the date, ensuring easy communication and formal presentation.

Salutations, like "Dear Hiring Manager," personalize your letter and demonstrate attention to detail, addressing the recipient directly and showcasing professionalism from the start.

One of the standout features of WPS templates is its ready-made header, which enhances the visual appeal of your cover letter. It includes sections for your contact information, the date, and the recipient's details.

Addressing the recipient by name whenever possible adds a personal touch; if that information isn't available, a generic greeting such as "Dear Hiring Manager" remains professional and appropriate. Ensuring the document is error-free further underscores your professionalism and attention to detail.

Step 3. Introduction- Your Opening Sentences

Starting your cover letter with a compelling introduction is crucial. It’s your chance to grab the hiring manager's attention and make a strong first impression. A well-crafted opening should highlight your enthusiasm, showcase your qualifications, and give a hint of your personality.

Here are a few key things to keep in mind to create an engaging and effective cover letter introduction:

Expressing genuine passion for the role or the company can make a strong impact. For example, in a sales manager position:

Dear Mr. Brown, my name is Anna and I’m excited about the opportunity to help your company exceed its sales targets. My five years of experience as a Sales Representative at XYZ Inc. have equipped me with the skills needed to drive results. Last year, we surpassed our KPIs by 50%, and I’m eager to bring this success to your team.

Referrals can add credibility to your application. For instance, in an architectural position:

I was thrilled to learn about this job opportunity from John Doe, who has been with your firm for five years. John and I collaborated on an architectural project for over a year, and he recommended I apply for this role, believing I’d be a great fit.

Demonstrating your knowledge about the company shows dedication. For example, in a social worker position:

I have always admired the work your organization does with vulnerable communities. Your commitment to social justice resonates with my professional values, and I believe my previous experience as a social worker aligns perfectly with your mission.

Starting with a significant accomplishment can immediately capture interest. For example, in a public relations position:

As a Public Relations Representative at Company XYZ, I enhanced the company’s reputation and public image, resulting in a 40% increase in customer satisfaction. I am eager to bring my proven track record of success to your organization as the Head of Communications.

Step 4. Body- the Most Important Part

The body of your resume is where you showcase your qualifications, experience, skills, and achievements to demonstrate why you're the ideal candidate for the job. Structuring this section effectively is crucial to capturing the attention of hiring managers and persuading them to consider you for the position.

Here’s how to craft a compelling resume body:

Start with a Strong Summary or Objective Statement:

Begin your resume with a concise summary or objective that highlights your career goals and what you bring to the table. This helps recruiters quickly understand your professional background and aspirations. For example:

Results-driven marketing professional with 8+ years of experience in digital marketing strategies and campaign management. Proven track record of increasing brand awareness and revenue growth through innovative marketing initiatives. Seeking to leverage my skills and expertise to contribute to the continued success of ABC Company.

Highlight Key Skills:

List relevant skills that align with the job requirements. Use bullet points to make them easy to scan. Focus on both technical skills (e.g., software proficiency, languages) and soft skills (e.g., communication, leadership). For example:

Digital Marketing Strategy

SEO/SEM Optimization

Content Management Systems (CMS)

Social Media Marketing

Analytical Skills

Team Leadership

Add Keywords:

In the body of the cover letter, it's crucial to incorporate keywords extracted from the job description. These keywords highlight your relevant skills, experiences, and attributes that align with what the employer is seeking. For example, if the job description emphasizes "digital marketing strategy," "customer acquisition," and "social media management," your cover letter should showcase your expertise in these areas.

My experience in developing and implementing robust digital marketing strategies, coupled with a proven track record in customer acquisition and social media management, aligns perfectly with the goals outlined for the Sales & Marketing Manager position at Pride Mile.

Detail Your Work Experience:

Include your work history in reverse chronological order, starting with your most recent position. For each job, provide the following details:

Job Title and Company: Clearly state your position and the organization you worked for.

Dates of Employment: Specify the period you worked there.

Key Responsibilities: Outline your main duties and responsibilities in concise bullet points. Focus on achievements and quantify results where possible. For example:

Managed a team of 5 digital marketers to execute SEO and PPC campaigns, resulting in a 30% increase in website traffic and a 25% growth in lead generation.

Achievements: Highlight specific accomplishments that demonstrate your impact. Use metrics to quantify your achievements whenever feasible. For example:

Led a successful rebranding campaign that increased brand recognition by 40% and led to a 15% increase in customer engagement.

Education and Certifications: List your educational background, including degrees, diplomas, and relevant certifications. Mention any honors or awards received. Include the name of the institution, degree/certification earned, and dates attended.

Skills and Expertise: Elaborate on any additional skills or expertise that are relevant to the job. This could include technical skills, industry-specific knowledge, or proficiency in certain tools or methodologies.

Professional Development: Include any professional development activities, workshops, or seminars you have attended that are relevant to your career.

Step 5. Closing & Salutation

A strong conclusion to your cover letter is essential to leave a positive and lasting impression on a prospective employer. It serves as your final opportunity to express enthusiasm, reinforce your qualifications, and prompt the hiring manager to take action. Here’s how to effectively end your cover letter.

Show self-assurance in your skills and how they align with the job requirements. This demonstrates to the employer that you are a competent and enthusiastic candidate. For example:

I am confident that my project management experience and problem-solving abilities make me a perfect fit for your team. I thrive in dynamic environments and am eager to contribute to your company's success.

Let your passion for the role and the industry shine through. Mentioning your enthusiasm can make you a more memorable candidate. For instance:

My lifelong passion for animal welfare drives my dedication to providing top-notch veterinary care. I am excited to bring this passion to your clinic and contribute to the well-being of your patients.

Highlight how your skills and experiences align with the job responsibilities. This helps the employer see the direct benefits of hiring you. For example:

With seven years of experience managing senior accounts, I am skilled at anticipating client needs and handling situations with discretion. I am eager to bring this expertise to your team and help grow your client base.

Share your career aspirations and how they align with the company’s growth. This shows your long-term interest in the organization. For example:

I look forward to leveraging my sales experience to identify new markets and build strong customer relationships. My goal is to grow within your company and eventually lead the account management team.

Align your personal values with the company’s mission to show you’re a cultural fit. For example:

I admire ArcherTech's commitment to supporting local businesses and have innovative marketing ideas to increase profitability in this sector. I am excited to discuss these ideas further.

Emphasize relevant technical skills, especially those mentioned in the job description. This highlights your readiness to contribute effectively. For example:

I bring extensive experience with CAD software and can create integrated 360-degree renderings for client presentations. My past successes in this area can help boost your sales by 150% over the next two quarters.

Encourage the employer to take the next step, such as scheduling an interview. Express gratitude and indicate your eagerness to discuss your application further. For example:

Thank you for considering my application. I look forward to discussing how my skills can contribute to your team. Please feel free to contact me at your convenience.

End your letter with a formal and courteous closing. Suitable options include "Best", "Sincerely", "Respectfully", and "Thank you".

Here's a template for Closing & Salutation:

This is the best approach I can suggest for writing a great cover letter, but I highly recommend using WPS Office templates for this. The AI features in AIPal and WPS Office can help extract keywords and assist with writing, while the templates provide pre-written content tailored to the position you're applying for. This approach minimizes effort and frustration, especially when a job requires a cover letter, ensuring your application meets all necessary requirements effectively.

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How to Proofread your Cover Letter- WPS Office

WPS Office is an all-around solution for various tasks, including writing a cover letter and securing your dream job. Beyond helping you create a polished cover letter, WPS Office also excels in proofreading it. With its AI-powered Proofreader, WPS Office ensures your cover letter is error-free and impactful.

WPS AI: To assist you in polishing your content：

WPS AI Proofreader is an essential tool for perfecting your cover letter with ease and confidence. As you craft your application, WPS AI Proofreader ensures your writing is polished to perfection. It goes beyond simple spell checks, offering real-time error detection for grammar, punctuation, and clarity. This means you can focus on expressing your skills and achievements effectively, without worrying about typos or awkward phrasing. With customizable settings and intuitive correction options, WPS AI Proofreader tailors its suggestions to fit your writing style, ensuring your cover letter maintains professionalism and clarity.

AIPal Chatbot: For ideas and consultation

AIPal is a great web-assistant throughout the process of refining and perfecting your cover letter through its robust proofreading and consultation capabilities. This AI-powered tool not only identifies grammatical errors and punctuation issues but also provides insightful suggestions to enhance the clarity and effectiveness of your ideas. AIPal ensures that your cover letter maintains a cohesive flow and communicates your qualifications effectively to potential employers.

1. How long should a Cover Letter be?

A cover letter should ideally be between half a page and a full page in length, with a word count ranging from 250 to 400 words. It is typically divided into three to six paragraphs. It's important to keep it brief and focused on relevant details.

2. What tone should I use in my Cover Letter?

To effectively convey the right tone in your cover letter, aim for a balance that is both professional and friendly.

Avoid overly formal language while maintaining a polished demeanor.

Tailor your communication style to fit the company's culture, showing genuine enthusiasm for the position without coming across as boastful or overly eager.

Use confident and positive language to articulate your qualifications clearly, avoiding jargon, informal expressions, or humor that could be misinterpreted.

This approach will ensure your cover letter reflects professionalism and authentic interest in the position.

3. Should I include references in my cover letter?

Typically, you do not need to include references in your cover letter unless the employer specifically requires them. Concentrate on highlighting your relevant qualifications and explaining why you are a strong match for the position.

Create An Impactful Cover Letter With WPS Office

Creating a compelling cover letter can often be the decisive factor in securing your dream job. It needs to showcase your expertise clearly and coherently, leaving no doubt about your suitability for the role. WPS Office provides a reliable solution where you can gather all the necessary information for when you are figuring out how to write a cover letter and ensure your cover letter resonates at the right level.

From templates perfectly tailored to the job position to extracting crucial keywords and summarizing job descriptions, WPS Office equips you with everything essential for writing a successful cover letter. Download AIPal today to streamline your job hunting journey and alleviate some of the frustrations along the way.

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15 Things You Can Do With ChatGPT

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What is chatgpt.

• Quickly Write a Customized Resume and Cover Letter
• Create Original Jokes and Memes
• Explain Complex Topics
• Solve Tricky Math Problems Step-by-Step
• Write Music In Almost Any Genre
• Write, Debug, and Explain Code
• Create, Edit, and Modify Media Files
• Decide What to Watch Next
• Get Cooking Help
• Improve Your Health
• Translate and Learn In Multiple Languages
• Prepare for a Job Interview
• Write Essays on Almost Any Topic
• A Chat Companion

Key Takeaways

• ChatGPT is a versatile tool that can help with tasks like writing customized resumes & cover letters.
• The AI can generate original jokes and memes, as well as explain complex topics in an easy-to-understand manner.
• ChatGPT can assist with mathematics, music composition, coding, media file manipulation, and health improvement.

Artificial intelligence tools have seen a meteoric rise within the last few years. We've been wowed by AI writing tools, AI image generators, and even AI self-portraits. Since its launch in November 2022, ChatGPT has gotten a lot of attention for its numerous uses. To help you leverage this tool, here are 15 ways you can also use ChatGPT.

If you've somehow missed the whole ChatGPT buzz, or you're not exactly sure what it's all about, let's help you get up to speed. ChatGPT is a conversational artificial intelligence chatbot that can answer just about any question you throw at it.

You can think of it as a supercharged Google Search. Rather than just providing links or snippets, ChatGPT generates thoughtful, conversational responses to queries. It synthesizes information from diverse sources into cohesive answers on nearly any topic, similar to how a knowledgeable human would respond.

While not infallible, ChatGPT demonstrates an impressive ability to understand natural language questions and offers nuanced explanations in a lot of fields.

ChatGPT is more than just hype—it has practical uses. Here are some cool day-to-day uses for ChatGPT you can try right now.

1. Quickly Write a Customized Resume and Cover Letter

If you're currently job-hunting, one of the most tiring parts of the job application process is writing a personalized resume and cover letter for every job you apply for. You need custom-made copies for each job to increase your chances of getting hired. ChatGPT can help you create a customized resume or craft professional cover letters in minutes.

We asked ChatGPT to write a resume for a content marketing role at a fictional SaaS company, and it was near perfect.

We also prompted it to prepare a cover letter for the same role, and the first result wasn't bad.

Notice how detail-rich and well-formatted the resume and cover letter are? How did I do it? I pasted my LinkedIn profile details, and then asked ChatGPT to write a resume for the target role "using LaTex." I copied the result, pasted it in a free latex editor like Overleaf , and compiled it.

2. Create Original Jokes and Memes

What's life without a bit of fun? Whether you're looking for a good laugh or to create some hilarious jokes to impress your friends, ChatGPT can come in handy. Sure, AI chatbots aren't exactly known to be great comedians, but ChatGPT shows some potential. We asked ChatGPT to tell us a joke about Apple and foldable smartphones; we'll let you judge the results:

ChatGPT can also create images, so you can also play around with meme ideas. Here's one to try: Ask ChatGPT to create a meme about the grind of 9-to-5 jobs.

3. Explain Complex Topics

Sometimes, simply Googling a topic doesn't give you a clear understanding. Think of topics like wormholes, dark matter, and all those head-spinning theories. Or maybe it's a weird sport you don't understand.

ChatGPT could be useful in explaining them in layperson terms. We prompted ChatGPT to "Explain wormholes like I'm 5," and here's the result:

We also prompted it to explain the internet similarly. It wasn't too bad, either.

4. Solve Tricky Math Problems Step-by-Step

Whether you're looking to tackle complex algebra problems or simple math problems that are too tricky to piece together, ChatGPT is particularly strong at handling math. You'll need to present your problems clearly and concisely for the best results. We prompted ChatGPT to answer a tricky math problem, and here's the result:

5. Write Music In Almost Any Genre

One of the most exciting things you can do with ChatGPT is writing a song. It might sound like a bad idea at first, but it's really a fun thing to try. The results can be amazing when you get the prompts right. The key to getting the best result is to provide as many details as possible about how you want the song to be. Need a mix of English and some Spanish with a touch of Afrobeat style? Just say it.

If you really want to find out how good your lyrics would sound in an actual song, you'll need to head over to a tool like Suno.ai to turn the lyrics into music. Just paste the lyrics into the tool, make some tweaks and listen to what ChatGPT could make.

6. Write, Debug, and Explain Code

Whether you're an experienced programmer or a newbie, you're bound to run into a few bugs in your code from time to time. ChatGPT can help you narrow down the problem within your code, saving you hours looking for a misplaced comma. You can also write entire blocks of functional code snippets from scratch or analyze existing code bases to figure out the best ways to use them. There are endless ways you can use ChatGPT in programming .

We prompted ChatGPT to write a simple to-do list app using HTML, CSS, and JavaScript, and here's the result:

We also got the AI chatbot to write us a simple Tetris game, snake game, pong game, and even code a complete chat web app from scratch . ChatGPT is a very useful programming tool.

7. Create, Edit, and Modify Media Files

With ChatGPT, you can create, edit, modify, and read from a wide range of media files. The feature which is available on the ChatGPT Plus plan provides an interface to programmatically create images, modify videos, adjust audio tracks, and retrieve crucial metadata from media files with ease and precision.

To learn more about manipulating media files with ChatGPT, read our guide on how to use the ChatGPT Code Interpreter feature .

8. Decide What to Watch Next

ChatGPT is one of the most powerful movie recommendation tools on the internet if you know how to use it. While there are dozens of powerful movie recommendation tools you can get your hands on, ChatGPT stands out because of the accuracy and precision you get from simply describing the kind of movies you want using simple natural language prompts.

We asked ChatGPT to give us some movies that are similar to "The Walking Dead" and here's the result:

Not sure how to use ChatGPT as a movie recommendation tool? We've previously put together a detailed guide on how to use ChatGPT to decide what to watch next .

9. Play Games

Looking for a fun activity? ChatGPT has some creative game ideas to try with friends or by yourself. You could play classic games like tic-tac-toe or trivia with new twists that ChatGPT can suggest to make it more engaging. Whether you want a competitive game against ChatGPT or a cooperative game you can all play together, ChatGPT can provide unique game suggestions tailored to what you're looking for.

So if you're bored and want to try something new, ask ChatGPT to invent a fun, customized game—it's a great way to liven up your day! Not sure which games you can play with ChatGPT? Here are some interesting games you can play with ChatGPT right now .

10. Get Cooking Help

A robot help in the kitchen? ChatGPT and cooking seem like a weird combination, but it works excellently if you know the right prompts to use. You can use ChatGPT to explore new recipes, prepare shopping lists, brainstorm new flavor combinations, learn new cooking tips, or explore healthier ways to cook popular meals .

Fancy testing ChatGPT's culinary skills? Here are some interesting ways you can use ChatGPT as a cooking assistant .

11. Improve Your Health

With its vast wealth of health information, you can leverage ChatGPT to improve your health in several ways. It can help you create personalized workout and meal plans tailored to your unique needs.

You can also use it to develop healthy habits like sleep routines and mindfulness practices or even use it as a medical symptom checker. Although ChatGPT has its limitations in the field of health, it is still an immensely useful tool you can utilize to improve your health. We've put together a guide on how to use ChatGPT to improve your health .

12. Translate and Learn In Multiple Languages

ChatGPT is a great tool to have around if you need to work in multiple languages. It is fluent in dozens of languages. If you're a content creator who would love to reach a wider audience, ChatGPT could be incredibly useful for creating content in multiple languages.

Sure, there's Google Translate, but writing in one language and translating to the other means context and language-specific tones could be lost. When we compared ChatGPT to Google Translate in translation tasks, ChatGPT was noticeably better in several metrics.

With ChatGPT's latest voice mode, the tool has become even significantly more powerful for those trying to learn a new language or communicate with someone that speaks a different one.

13. Prepare for a Job Interview

With its wealth of knowledge across several fields, ChatGPT is one of the best AI tools to help you prepare for a job interview. With a few intelligent prompts, ChatGPT can help you get your dream job . You can use it to generate hypothetical scenarios in a job interview, possible questions, intelligent replies to possible questions, and many other useful interview prep tips.

We created a hypothetical situation during an interview and asked ChatGPT for help. Here's the result:

14. Write Essays on Almost Any Topic

While we strongly advise you to write your essays yourself, ChatGPT can compose amazing essays on a wide range of topics, even the most complex. If the tone of the resulting write-up doesn't suit your test, you can teach ChatGPT how to write like you so you can get the chatbot to replicate your writing style.

15. A Chat Companion

When all is said and done, ChatGPT is an AI chatbot. Despite its almost endless use cases, ChatGPT is a very accommodating companion when you need someone (or a robot) to talk to.

Despite ChatGPT's impressive capabilities, the AI chatbot is not infallible. Consequently, exercising caution with ChatGPT's information is highly advised. Always strive to verify any critical data from ChatGPT before applying it, especially for important health or financial choices. While ChatGPT is a game-changing tool, it is still a work in progress, and human oversight remains essential.

• Technology Explained

হোম > ব্লগ > ইন্টার্নশিপের জন্য কীভাবে কভার লেটার লিখবেন

ইন্টার্নশিপের জন্য কীভাবে কভার লেটার লিখবেন

• Smodin সম্পাদকীয় দল
• আপডেট করা হয়েছে: আগস্ট 13, 2024
• লেখার জন্য ধাপে ধাপে নির্দেশাবলী

একটি ইন্টার্নশিপ প্রোগ্রাম সুরক্ষিত করা আপনার ক্যারিয়ারে একটি গুরুত্বপূর্ণ ধাপ হতে পারে। এটি মূল্যবান অভিজ্ঞতা অর্জন করার এবং আপনার নির্বাচিত শিল্পের দরজায় পা রাখার সুযোগ দেয়। আপনার বেছে নেওয়া ক্যারিয়ারটি আপনার জন্য সঠিক কিনা তা নির্ধারণ করারও এটি একটি দুর্দান্ত উপায়।

ইন্টার্নশিপগুলি তাদের ক্যারিয়ারের শুরুতে পেশাদারদের জন্য বিশেষভাবে উপকারী। আপনি অভিজ্ঞতার সাথে আপনার একাডেমিক শিক্ষার পরিপূরক করতে চাওয়া একজন শিক্ষার্থী, বা সাম্প্রতিক স্নাতক কাজের জগতে প্রবেশ করুন।

ইন্টার্নশিপ অর্জনের প্রক্রিয়ায় সাধারণত কয়েকটি ধাপ রয়েছে। যাইহোক, আপনার ইন্টার্নশিপ আবেদনের একটি গুরুত্বপূর্ণ উপাদান হল কভার লেটার। একটি দুর্দান্ত কভার লেটার একজন নিয়োগকারী পরিচালকের দৃষ্টি আকর্ষণ করতে পারে এবং ইন্টার্নশিপের সুযোগের জন্য আপনার উত্সাহ এবং উপযুক্ততা প্রদর্শন করতে পারে।

এই নির্দেশিকায়, আমরা কীভাবে ইন্টার্নশিপের জন্য একটি কভার লেটার লিখতে হয় তা অন্বেষণ করব। আমরা আলোচনা করব কিভাবে পরিষ্কার ও সংক্ষিপ্ত ভাষা ব্যবহার করা যায় এবং নিশ্চিত করা যায় a ভাল লেখার প্রবাহ . আমরা আপনাকে অন্যান্য আবেদনকারীদের থেকে আলাদা করতে কিছু বিশেষজ্ঞ টিপস এবং কৌশলগুলিও বিস্তারিত করব৷

একটি ইন্টার্নশিপের জন্য একটি কভার লেটার কি?

একটি ইন্টার্নশিপের জন্য একটি কভার লেটার মূলত আপনার জীবনবৃত্তান্তের একটি ব্যক্তিগতকৃত ভূমিকা। একটি জীবনবৃত্তান্ত আপনার যোগ্যতার একটি ওভারভিউ প্রদান করে, যখন একটি ভাল কভার লেটার আপনার অনুপ্রেরণা এবং দক্ষতার গভীরে বিস্তার করে।

প্রাথমিক উদ্দেশ্য হল নিয়োগকারী ম্যানেজারের দৃষ্টি আকর্ষণ করা এবং তাদের আপনার সম্পর্কে আরও জানতে চাওয়া। এটি প্রাসঙ্গিক অভিজ্ঞতা বা কোর্সওয়ার্ক হাইলাইট করা উচিত যা ইন্টার্নশিপের জন্য আপনার উপযুক্ততা প্রদর্শন করে। এটি কোম্পানির প্রতি প্রকৃত আগ্রহ এবং কাজের প্রতি আপনার আবেগ প্রকাশ করার একটি সুযোগ।

কভার লেটার আপনাকে আপনার গল্প বলতে দেয়, আপনার লেখায় মেজাজ আহ্বান করুন , এবং ব্যাখ্যা করুন কেন আপনি একটি ইন্টার্নশিপে বিশেষভাবে আগ্রহী। তারা আপনাকে এমনভাবে ভূমিকার জন্য আপনার ব্যক্তিত্ব এবং উত্সাহ প্রকাশ করার সুযোগ দেয় যা একটি জীবনবৃত্তান্ত করতে পারে না।

উদাহরণস্বরূপ, আপনি নির্দিষ্ট প্রকল্প বা কোর্সওয়ার্ক নিয়ে আলোচনা করতে পারেন যা শিল্পে আপনার আগ্রহের জন্ম দিয়েছে। আপনি সেই অভিজ্ঞতারও বিস্তারিত বিবরণ দিতে পারেন যা আপনাকে ইন্টার্নশিপের জন্য প্রয়োজনীয় দক্ষতা দিয়ে সজ্জিত করেছে। প্রসঙ্গ প্রদান করার মাধ্যমে, আপনি নিয়োগকর্তাদের বোঝার জন্য এটি সহজ করে তোলেন যে কেন আপনি তাদের দলে একটি মূল্যবান সংযোজন হবেন।

তাছাড়া, একটি কভার লেটার আপনার যোগাযোগ দক্ষতা এবং আপনার চিন্তাভাবনা স্পষ্টভাবে প্রকাশ করার ক্ষমতা প্রদর্শন করে। এটি আপনার দেখানোর সুযোগ যে আপনার কাছে কঠোর দক্ষতা এবং নরম দক্ষতা উভয়ই রয়েছে যা আপনাকে একজন সফল ইন্টার্ন করে তুলবে।

নীচের আমাদের নির্দেশিকা অনুসরণ করে, আপনি একটি শক্তিশালী এবং কার্যকর কভার লেটার তৈরি করতে পারেন যা আপনার ইন্টার্নশিপ আবেদনকে উন্নত করবে।

ইন্টার্নশিপ কভার লেটার লেখার জন্য একটি ধাপে ধাপে নির্দেশিকা

একটি কাঠামোগত প্রক্রিয়া অনুসরণ করে, আপনি আপনার উত্সাহ, দক্ষতা এবং ভূমিকার জন্য উপযুক্ত প্রদর্শন করে একটি বাধ্যতামূলক বর্ণনা তৈরি করতে পারেন। এখানে আপনাকে একটি কার্যকর কভার লেটার লিখতে সাহায্য করার জন্য একটি ধাপে ধাপে নির্দেশিকা রয়েছে যা নিয়োগকারী পরিচালকদের মনোযোগ আকর্ষণ করে এবং আপনাকে অন্যান্য প্রার্থীদের থেকে আলাদা করে।

1. আপনার ইন্টার্নশিপ কভার লেটার লিখতে প্রস্তুত করুন

প্রস্তুতি মূল বিষয়। কোম্পানিটি পুঙ্খানুপুঙ্খভাবে গবেষণা করে শুরু করুন। এর মূল্যবোধ, মিশন বিবৃতি এবং সাম্প্রতিক প্রকল্পগুলি বোঝা আপনাকে তাদের লক্ষ্যগুলির সাথে সারিবদ্ধ করার জন্য আপনার কভার লেটার তৈরি করতে সহায়তা করবে।

ইন্টার্নশিপের বিবরণটি সাবধানে পর্যালোচনা করুন এবং নিয়োগকর্তা যে মূল যোগ্যতাগুলি চান তা চিহ্নিত করুন। এই যোগ্যতাগুলিকে আপনার দক্ষতা এবং অভিজ্ঞতার সাথে মিলিয়ে নিন এবং সেগুলিকে আপনার কভার লেটারে অন্তর্ভুক্ত করুন।

2. একটি ইন্টার্নশিপ কভার লেটার টেমপ্লেট চয়ন করুন

একটি কভার লেটার টেমপ্লেট ব্যবহার করে নিশ্চিত হতে পারে যে আপনার চিঠিতে সমস্ত প্রয়োজনীয় তথ্য রয়েছে এবং সঠিকভাবে ফর্ম্যাট করা হয়েছে। এটি সময় বাঁচায় এবং পেশাদার চেহারা বজায় রাখতে সহায়তা করে।

3. সঠিক ইন্টার্নশিপ কভার লেটার ফর্ম্যাট ব্যবহার করুন

আপনার কভার লেটার তিনটি প্রধান অংশ সমন্বিত একটি স্ট্যান্ডার্ড ব্যবসায়িক চিঠি বিন্যাস অনুসরণ করা উচিত:

• ভূমিকা: আপনার যোগাযোগের তথ্য, একটি অভিবাদন, এবং কেন আপনি সেরা প্রার্থী তার একটি সংক্ষিপ্ত বিবরণ অন্তর্ভুক্ত করুন।
• মূল অংশ: আপনার প্রাসঙ্গিক যোগ্যতা, অভিজ্ঞতা এবং আপনি কেন ইন্টার্নশিপ চান তার বিবরণ দিয়ে এক বা দুটি অনুচ্ছেদ।
• উপসংহার: কেন আপনি সেরা প্রার্থী তার একটি সারসংক্ষেপ, পাঠকের সময়ের জন্য কৃতজ্ঞতা এবং আরও আলোচনার জন্য আমন্ত্রণ হল একটি ভাল উপসংহার আপনার কভার লেটারে।

4. আপনার যোগাযোগের তথ্য যোগ করুন

আপনার চিঠির শীর্ষে আপনার পুরো নাম, শহর, রাজ্য, জিপ কোড, ইমেল ঠিকানা এবং ফোন নম্বর অন্তর্ভুক্ত করুন।

5. নিয়োগকর্তার ঠিকানা যোগ করুন

তারিখের নিচে, সম্ভাব্য নিয়োগকর্তার নাম, শিরোনাম, কোম্পানির নাম এবং মেইলিং ঠিকানা অন্তর্ভুক্ত করুন। নিশ্চিত করুন যে এই তথ্য আপ-টু-ডেট এবং সঠিক।

6. একটি পেশাগত অভিবাদন সহ নিয়োগ ব্যবস্থাপককে অভিনন্দন জানান

সম্ভব হলে নিয়োগকারীকে তাদের পুরো নাম দিয়ে সম্বোধন করুন। আপনি যদি তাদের নাম খুঁজে না পান, "প্রিয় নিয়োগ ম্যানেজার" একটি গ্রহণযোগ্য বিকল্প।

7. একটি আকর্ষণীয় ইন্টার্নশিপ কভার লেটার ভূমিকা লিখুন

আপনার পরিচয় দিয়ে শুরু করুন এবং ব্যাখ্যা করুন কেন আপনি চিঠিটি লিখছেন। আপনি যে ইন্টার্নশিপ অবস্থানের জন্য আবেদন করছেন তা উল্লেখ করুন এবং ভূমিকা এবং কোম্পানি উভয়ের জন্য আপনার উত্সাহ প্রকাশ করুন।

8. বডি অনুচ্ছেদে আপনার ইন্টার্নশিপ যোগ্যতা নিয়ে কথা বলুন

আপনার প্রাসঙ্গিক যোগ্যতা, দক্ষতা এবং অভিজ্ঞতা হাইলাইট করুন। আপনার পটভূমি আপনাকে ভূমিকার জন্য কীভাবে উপযুক্ত করে তোলে তা প্রদর্শন করতে নির্দিষ্ট উদাহরণ ব্যবহার করুন। আপনার জীবনবৃত্তান্ত শব্দগুচ্ছ পুনরাবৃত্তি এড়িয়ে চলুন.

9. এটি একটি আমন্ত্রণমূলক উপসংহার এবং কল টু অ্যাকশনের সাথে মোড়ানো

ইন্টার্নশিপ সম্পর্কে আপনার উত্তেজনা পুনরাবৃত্তি করুন এবং তাদের সময়ের জন্য নিয়োগকারী পরিচালককে ধন্যবাদ জানান। সর্বদা তাদের আরও আলোচনার জন্য আপনার সাথে যোগাযোগ করার জন্য আমন্ত্রণ জানান।

10. পেশাগতভাবে সাইন অফ করুন

একটি আনুষ্ঠানিক সমাপনী বাক্যাংশ ব্যবহার করুন যেমন "বিনীত" বা "শুভেচ্ছা।"

ইন্টার্নশিপ কভার লেটার উদাহরণ

আপনাকে একটি কভার লেটারের বিন্যাস সম্পর্কে আরও ভাল ধারণা দেওয়ার জন্য, আমরা দুটি ভিন্ন কাজের জন্য একটি ইন্টার্নশিপ কভার লেটার উদাহরণ অন্তর্ভুক্ত করেছি।

উদাহরণ 1: মার্কেটিং ইন্টার্নশিপ কভার লেটার

[তোমার নাম]

[আপনার ঠিকানা]

[সিটি (*): রাজ্য (*): জিপ কোড]

[ইমেল ঠিকানা]

[ফোন নম্বর]

[নিয়োগ ব্যবস্থাপকের নাম]

[কোমপানির নাম]

[প্রতিস্থান এর ঠিকানা]

প্রিয় [হিয়ারিং ম্যানেজারের নাম],

আমি [কোম্পানীর নাম]-এ বিপণন ইন্টার্নশিপ পদের জন্য আবেদন করতে পেরে উচ্ছ্বসিত যে বিজ্ঞাপন [যেখানে আপনি চাকরির পোস্টিং পেয়েছেন]।

বিপণনে আমার পটভূমি এবং [বিপণন কুলুঙ্গি] প্রতি আমার আবেগের সাথে, আমি আপনার দলে অবদান রাখার আমার ক্ষমতার প্রতি আত্মবিশ্বাসী।

[আপনার কলেজে] আমার অধ্যয়নের সময়, আমি ডিজিটাল মার্কেটিং, ভোক্তা আচরণ এবং বাজার গবেষণার কোর্সওয়ার্ক সম্পন্ন করেছি।

[প্রাসঙ্গিক পাঠ্যক্রমিক ক্রিয়াকলাপ বা খণ্ডকালীন চাকরিতে] আমার জড়িত থাকার মাধ্যমে আমি হাতে-কলমে অভিজ্ঞতা অর্জন করেছি।

এই অভিজ্ঞতাগুলি আমাকে শক্তিশালী যোগাযোগ এবং সমস্যা সমাধানের দক্ষতা, সেইসাথে বিপণনের নীতিগুলির গভীর বোঝার সাথে সজ্জিত করেছে। [নির্দিষ্ট বিপণন কৌশল বা প্রচারাভিযানের] প্রতি আপনার উদ্ভাবনী পদ্ধতির কারণে আমি বিশেষভাবে [কোম্পানীর নাম] প্রতি আকৃষ্ট হয়েছি।

আমি আপনার দলে আমার দক্ষতা এবং উত্সাহ আনতে এবং [কোম্পানীর নির্দিষ্ট প্রকল্পে] অবদান রাখতে আগ্রহী।

আমার আবেদন বিবেচনা করার জন্য আপনাকে ধন্যবাদ. আমি আরও আমার যোগ্যতা নিয়ে আলোচনা করার সুযোগের অপেক্ষায় আছি।

উদাহরণ 2: ইঞ্জিনিয়ারিং ইন্টার্নশিপ কভার লেটার

আমি [কোম্পানীর নাম] এ ইঞ্জিনিয়ারিং ইন্টার্নশিপ পদে আমার আগ্রহ প্রকাশ করতে লিখছি।

মেকানিক্যাল ইঞ্জিনিয়ারিংয়ে মেজরিং করা [আপনার বিশ্ববিদ্যালয়ে] একজন জুনিয়র হিসেবে, আমি [নির্দিষ্ট প্রকৌশল দক্ষতা] একটি শক্তিশালী ভিত্তি তৈরি করেছি। আমি [ইন্টার্নশিপ রোল]-এ ইন্টার্নশিপ পাওয়ার জন্য আমার কোর্সওয়ার্ক এবং হ্যান্ডস-অন প্রকল্প উভয়ই ব্যবহার করেছি।

[আগের কোম্পানিতে] আমার পূর্ববর্তী ইন্টার্নশিপে, আমি [নির্দিষ্ট প্রকল্পে] কাজ করেছি, যেখানে আমি [প্রাসঙ্গিক দক্ষতা] আমার দক্ষতাকে সম্মানিত করেছি। আমি [একটি নির্দিষ্ট অর্জন বা প্রকল্পের বর্ণনা] করার জন্য একটি দলের সাথেও সহযোগিতা করেছি।

এই অভিজ্ঞতাগুলি আমাকে [কোম্পানীর নাম] এর ইঞ্জিনিয়ারিং দলে কার্যকরভাবে অবদান রাখতে প্রস্তুত করেছে। আমি বিশেষভাবে [কোম্পানীর নাম] [নির্দিষ্ট কোম্পানির মান বা প্রকল্প] প্রতি প্রতিশ্রুতি দ্বারা প্রভাবিত।

আমি আপনার দলে আমার প্রযুক্তিগত দক্ষতা এবং উত্সাহ আনতে এবং [নির্দিষ্ট কোম্পানির প্রকল্পে] অবদান রাখতে আগ্রহী। আমার আবেদন বিবেচনা করার জন্য আপনাকে ধন্যবাদ.

আমি আমার পটভূমি, দক্ষতা, এবং সার্টিফিকেশনগুলি [কোম্পানীর নাম] কীভাবে উপকৃত হতে পারে তা নিয়ে আলোচনা করার জন্য উন্মুখ।

ইন্টার্নশীপ পদের জন্য একটি প্রভাবশালী কভার লেটার লেখার জন্য 12 টিপস

আপনার নিজের ইন্টার্নশিপ কভার লেটার লেখা সম্ভাব্য নিয়োগকর্তাদের উপর একটি ইতিবাচক প্রথম ছাপ তৈরি করার জন্য অত্যন্ত গুরুত্বপূর্ণ। একটি ভালভাবে তৈরি কভার লেটার আপনাকে অন্য প্রার্থীদের থেকে আলাদা করতে পারে এবং ভূমিকার জন্য আপনার উপযুক্ততা তুলে ধরতে পারে।

আপনার কভার লেটারটি আলাদা এবং কার্যকরভাবে আপনার যোগ্যতা এবং উত্সাহের সাথে যোগাযোগ করে তা নিশ্চিত করার জন্য এখানে কিছু অতিরিক্ত শীর্ষ টিপস রয়েছে:

• ইন্টার্নশিপ কভার লেটার উদাহরণগুলি পর্যালোচনা করুন: উদাহরণগুলি অধ্যয়ন করা আপনাকে কী কাজ করে এবং কী নয় সে সম্পর্কে আরও ভাল ধারণা দিতে পারে। সফল কভার লেটার বিশ্লেষণ করে, আপনি কার্যকর কৌশল এবং বিন্যাস সনাক্ত করতে পারেন।
• সঠিক কাজটি বলুন: নিয়োগকারী ব্যবস্থাপককে দ্রুত আপনার আবেদন শনাক্ত করতে সাহায্য করার জন্য আপনি যে পদের জন্য আবেদন করছেন সে সম্পর্কে পরিষ্কার হোন। কাজের শিরোনাম এবং বিভাগ উল্লেখ করুন, এবং যদি প্রযোজ্য হয়, কাজের রেফারেন্স নম্বর।
• আপনার ইন্টার্নশিপ লক্ষ্যগুলি বর্ণনা করুন: দেখান যে আপনার ভবিষ্যতের জন্য আপনার একটি পরিকল্পনা আছে এবং অবস্থান সম্পর্কে উত্সাহী। ইন্টার্নশিপ কীভাবে আপনার ক্যারিয়ারের আকাঙ্খার সাথে সারিবদ্ধ হয় এবং আপনি অভিজ্ঞতা থেকে কী লাভ করতে চান তা ব্যাখ্যা করুন।
• প্রাসঙ্গিক দক্ষতা এবং অভিজ্ঞতা প্রদর্শন করুন: আপনার হস্তান্তরযোগ্য দক্ষতা হাইলাইট করুন এবং কীভাবে তারা ইন্টার্নশিপ ভূমিকায় প্রয়োগ করে। আপনার যোগ্যতা প্রদর্শনের জন্য আপনার একাডেমিক, পাঠ্যক্রম বহির্ভূত বা স্বেচ্ছাসেবক অভিজ্ঞতা থেকে নির্দিষ্ট উদাহরণ ব্যবহার করুন। কাজের সাথে সরাসরি প্রাসঙ্গিক দক্ষতার উপর ফোকাস করুন, যেমন টিমওয়ার্ক, সমস্যা সমাধান এবং যোগাযোগ।
• প্রাসঙ্গিক কোর্সওয়ার্ক এবং প্রকল্পগুলি অন্তর্ভুক্ত করুন: একাডেমিক কাজের মাধ্যমে অর্জিত আপনার জ্ঞান এবং দক্ষতা প্রদর্শন করুন। নির্দিষ্ট কোর্স বা প্রকল্পগুলি উল্লেখ করুন যেগুলিতে আপনি কাজ করেছেন যেগুলি ইন্টার্নশিপের সাথে প্রাসঙ্গিক। এটি দেখায় যে আপনার ক্ষেত্রে একটি শক্ত ভিত্তি রয়েছে এবং আপনি সংস্থায় অবদান রাখতে প্রস্তুত।
• কাজের বিবরণ থেকে কীওয়ার্ড ব্যবহার করুন: এটি আপনার কভার লেটারটিকে ATS-বান্ধব করে তুলতে সাহায্য করে এবং দেখায় যে আপনি যোগ্যতা পূরণ করছেন। অনেক কোম্পানি অ্যাপ্লিকেশন স্ক্রিন করতে আবেদনকারী ট্র্যাকিং সিস্টেম (ATS) ব্যবহার করে। তবে নিশ্চিত করুন, কোনো তথ্য যেন কপি-পেস্ট না হয়। আপনি পারেন শব্দান্তরিত করা কাজের বিবরণ কি বলে।
• এটি সংক্ষিপ্ত রাখুন: প্রাসঙ্গিক বিবরণগুলিতে ফোকাস করুন এবং অপ্রয়োজনীয় পুনরাবৃত্তি এড়ান। একটি সংক্ষিপ্ত কভার লেটার সম্পূর্ণভাবে পড়ার সম্ভাবনা বেশি। একটি পৃষ্ঠার জন্য লক্ষ্য করুন এবং এটি পড়া সহজ করতে ছোট অনুচ্ছেদ ব্যবহার করুন। সবচেয়ে গুরুত্বপূর্ণ পয়েন্টে লেগে থাকুন এবং অপ্রাসঙ্গিক তথ্য এড়িয়ে চলুন।
• কর্ম ক্রিয়া ব্যবহার করুন: গতিশীল ভাষা দিয়ে আপনার কৃতিত্ব এবং অভিজ্ঞতাগুলি চিত্রিত করুন। অ্যাকশন ক্রিয়া আপনার বিবৃতিগুলিকে আরও প্রভাবশালী এবং আকর্ষক করে তোলে। "আমি এর জন্য দায়ী" বলার পরিবর্তে "পরিচালিত," "নেতৃত্বাধীন", "উন্নত" বা "বাস্তবায়িত" এর মতো ক্রিয়াপদগুলি ব্যবহার করুন যাতে আপনার অবদানগুলি আরও কার্যকরভাবে বোঝানো যায়।
• সতর্কতার সাথে প্রুফরিড করুন: আপনার কভার লেটার ব্যাকরণগত ত্রুটি এবং টাইপো থেকে মুক্ত রয়েছে তা নিশ্চিত করুন। একটি ভাল লিখিত কভার লেটার বিশদ এবং পেশাদারিত্বের প্রতি আপনার মনোযোগ প্রতিফলিত করে। এটি একাধিকবার পড়ুন, বানান পরীক্ষা ব্যবহার করুন এবং এটি পর্যালোচনা করার জন্য একজন বন্ধু বা পরামর্শদাতাকে জিজ্ঞাসা করুন। এমনকি একটি ছোট ভুল একটি নেতিবাচক ধারণা তৈরি করতে পারে।
• প্রতিটি কভার লেটার কাস্টমাইজ করুন: নির্দিষ্ট ইন্টার্নশিপ এবং কোম্পানির সাথে আপনার কভার লেটার সাজান। সমস্ত অ্যাপ্লিকেশনের জন্য একটি জেনেরিক টেমপ্লেট ব্যবহার করা এড়িয়ে চলুন। কোম্পানির মান, মিশন, এবং সাম্প্রতিক প্রকল্পগুলি নিয়ে গবেষণা করুন এবং এই তথ্যটি আপনার চিঠিতে অন্তর্ভুক্ত করুন। আপনার কভার লেটারকে ব্যক্তিগতকৃত করা দেখায় যে আপনি প্রতিষ্ঠান এবং ভূমিকার প্রতি সত্যিকারের আগ্রহী।
• একটি শক্তিশালী খোলার সাথে শুরু করুন: শুরু থেকেই পাঠকের মনোযোগ আকর্ষণ করুন। আপনার খোলার বাক্যটি বাধ্যতামূলক এবং অবস্থানের সাথে প্রাসঙ্গিক হওয়া উচিত। একটি সাম্প্রতিক অর্জন, একটি পারস্পরিক সংযোগ, বা কোম্পানির একটি নির্দিষ্ট দিক উল্লেখ করুন যা আপনাকে উত্তেজিত করে। একটি শক্তিশালী ওপেনিং আপনার বাকি চিঠির জন্য স্বন সেট করে।
• উত্সাহ এবং ইতিবাচকতা দেখান: সুযোগ সম্পর্কে আপনার উত্তেজনা প্রকাশ করুন। নিয়োগকর্তারা ইন্টার্ন নিয়োগ করতে চান যারা শিখতে এবং অবদান রাখতে আগ্রহী। ইতিবাচক ভাষা ব্যবহার করুন এবং ভূমিকা এবং কোম্পানির সাথে কাজ করার সুযোগের জন্য আপনার উত্সাহ প্রকাশ করুন।

এই টিপসগুলি অনুসরণ করে, আপনি একটি কভার লেটার তৈরি করতে পারেন যা কার্যকরভাবে আপনার যোগ্যতাগুলিকে হাইলাইট করে এবং একটি শক্তিশালী ছাপ তৈরি করে।

একটি ভালভাবে তৈরি কভার লেটার আপনাকে অন্য প্রার্থীদের থেকে আলাদা করতে পারে এবং আপনার পছন্দসই ইন্টার্নশিপ সুরক্ষিত করার সম্ভাবনা বাড়িয়ে তুলতে পারে।

সচরাচর জিজ্ঞাস্য

একটি ইন্টার্নশিপের জন্য একটি কভার লেটার হল আপনার জীবনবৃত্তান্তের একটি ব্যক্তিগতকৃত ভূমিকা। এটি আপনার অনুপ্রেরণা, প্রাসঙ্গিক অভিজ্ঞতা এবং দক্ষতার গভীরে তলিয়ে যায়। এটি ইন্টার্নশিপের জন্য আপনার উপযুক্ততা, প্রাসঙ্গিক কোর্সওয়ার্ক এবং কোম্পানির প্রতি প্রকৃত আগ্রহকে হাইলাইট করে।

কেন একটি ইন্টার্নশিপ আবেদনের জন্য একটি কভার লেটার গুরুত্বপূর্ণ?

একটি ভালভাবে তৈরি কভার লেটার আপনার উৎসাহ, প্রাসঙ্গিক দক্ষতা এবং অভিজ্ঞতা প্রদর্শন করে আপনাকে অন্য প্রার্থীদের থেকে আলাদা করতে পারে। এটি আপনাকে আপনার গল্প বলতে এবং একটি ভূমিকার জন্য আপনার আবেগ প্রকাশ করতে দেয়।

ইন্টার্নশিপের জন্য আমার কভার লেটার কীভাবে শুরু করা উচিত?

যদি সম্ভব হয় নাম দ্বারা নিয়োগকারী পরিচালককে সম্বোধন করে শুরু করুন। আপনি যে সঠিক ইন্টার্নশিপ অবস্থানের জন্য আবেদন করছেন তা উল্লেখ করুন এবং কেন আপনি এতে আগ্রহী তা সংক্ষেপে ব্যাখ্যা করুন। এটি অবিলম্বে দেখায় যে আপনি নির্দিষ্ট ভূমিকার জন্য আপনার কভার লেটার তৈরি করেছেন।

এটাকে আলাদা করতে আমার কভার লেটারে কী অন্তর্ভুক্ত করা উচিত?

আপনার প্রাসঙ্গিক দক্ষতা এবং অভিজ্ঞতা অন্তর্ভুক্ত করুন, নির্দিষ্ট কোর্সওয়ার্ক এবং প্রকল্পগুলি উল্লেখ করুন এবং কাজের বিবরণ থেকে কীওয়ার্ড ব্যবহার করুন। যেকোন হস্তান্তরযোগ্য দক্ষতা হাইলাইট করুন এবং ব্যাখ্যা করুন কিভাবে তারা ইন্টার্নশিপ ভূমিকায় প্রযোজ্য। আপনার উত্সাহ প্রদর্শন করা এবং আপনার ইন্টার্নশিপ লক্ষ্যগুলি বর্ণনা করাও একটি ইতিবাচক ছাপ তৈরি করতে পারে।

স্মোডিনের সাথে একটি চিত্তাকর্ষক কভার লেটার লিখুন

একটি ইন্টার্নশিপের জন্য একটি বাধ্যতামূলক কভার লেটার তৈরি করার জন্য সতর্ক প্রস্তুতি, গবেষণা এবং বিস্তারিত মনোযোগ প্রয়োজন। এটা শুধুমাত্র আপনার দক্ষতা এবং অভিজ্ঞতা তালিকা সম্পর্কে নয়; এটি তাদের এমনভাবে উপস্থাপন করা যা নিয়োগকর্তার সাথে অনুরণিত হয়। শেষ পর্যন্ত, লক্ষ্য হল ভূমিকার জন্য আপনার উপযুক্ত প্রদর্শন করা।

মনে রাখবেন, একটি ভালভাবে তৈরি কভার লেটার আপনাকে অন্য প্রার্থীদের থেকে আলাদা করতে পারে এবং আপনার ইন্টার্নশিপ সুরক্ষিত করার সম্ভাবনা বাড়িয়ে তুলতে পারে। এটি একটি শক্তিশালী প্রথম ছাপ তৈরি করার এবং আপনি কেন এই অবস্থানের জন্য আদর্শ প্রার্থী তা প্রদর্শন করার সুযোগ।

একটি প্রভাবশালী কভার লেটার তৈরি করতে প্রস্তুত? ব্যবহার করে নির্ভুলতা এবং সৃজনশীলতার সাথে আপনার লেখাকে উন্নত করুন স্মোডিনের এআই লেখার টুল . এখনই যোগ দিন এবং আপনার আবেদনকে আত্মবিশ্বাসের সাথে আলাদা করে তুলুন এবং ভূমিকার জন্য আপনার অনন্য যোগ্যতা এবং আবেগকে উজ্জ্বল হতে দিন।