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Yealink RoomCast Wireless Sharing, Seamless Collaboration

Yealink RoomCast, the wireless presentation system, works with Yealink Wireless Presentation Pod, Miracast, AirPlay,and Google Cast, realizing 4K ultra HD multi-sharing experience and supporting collaboration features including whiteboard, annotation, and intuitive remote control as well. With remarkable 4K/60fps performance, compact design, and options for PoE or DC power supply, the RoomCast ensures easy deployment, vivid content screen sharing, effective collaboration for every user in meeting rooms and multimedia workspaces.

Ideal for Meeting Rooms and Multimedia Classroom

Upgraded Team Collaboration Experience  

Make it simple, keep it powerful

Level Up Your Meeting Rooms

Cable-free Casting, One-tap Productive Collaboration

Compatible with Windows, Mac, iOS, Android and other operating systems, Yealink RoomCast also works well with kinds of endpoints including PC, tablets and microphones directly without any App for wireless casting, remote screen sharing. 

The RoomCast allows users to enjoy one-touch sharing for easy and productive collaboration with Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast.

Wealthy Content Display, Intelligent Cloud Management

Multimedia digital signage.

The new digital signage function allows delivering customized contents or streaming media to the screen through cloud management.

Yealink Remote Management Platforms

Usrers can manage and diagnose Yealink RoomCast remotely on Yealink Device Management Platform or Yealink Workspace Management Platform.

All-in-one Integration for Easy Deployment

Yealink RoomCast is easy to deploy with the highly-integrated and compact design, as well as the PoE feature and security slot. Only one cable is needed to finish the installation on the TV or desktop, making the deployment totally time- and cost-saving.

Flyer - Yealink RoomCast Wireless Presentation System

Datasheet - yealink roomcast wireless presentation system.

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Verification Code

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Wireless Presentation Platform

AT-WAVE-101

• Wireless AV platform allows simultaneous content sharing for up to four 1080p presenters
• Wireless screen casting with iOS ® , Android TM , Mac ® , Chromebook TM , and Windows ® devices through native AirPlay ® , Google Cast TM , or Miracast TM protocols
• Dynamic Layout Mode TM (patent pending) automatically adapts to incoming or disconnected source content
• Instructor Mode allows a user to manage content, adjust audio volume, upload and play media content, stream YouTube TM , and switch between layouts
• Supports YouTube Live streaming
• Supports cloud-based digital signage platforms
• Local storage available for playback of images and video

Item Discontinued

Specifications

Related products, innovating wireless byod and beyond.

Introducing the Atlona Wireless Audio Visual Environment (WAVE™) and the AT-WAVE-101 , an innovative wireless presentation system designed for quick and easy content sharing from up to four PCs or mobile devices. The WAVE-101 is designed for effortless screen casting with iOS, Android, Mac, Chromebook, and Windows devices.

The versatility of the WAVE-101 expands well beyond BYOD content sharing, with a host of additional features to enhance education, corporate, and many other applications.

Open Areas and Meeting Spaces

The WAVE-101 allows up to four people to share content from their devices simultaneously. It’s a great complement to the increasing trend of providing open gathering areas where colleagues or students can use for informal meetings or collaboration.

The WAVE-101 allows multiple students to share their screens, with the instructor controlling the presentation through a specially designed moderator mode. This device can also be used to enhance instruction with local media or YouTube content playback, and reach out to remote students by livestreaming over YouTube.

Meeting Spaces

For new installations, the WAVE-101 and a display provide a simple yet efficient AV integration solution for presenters to share right from their mobile devices. For existing AV systems, the WAVE-101 offers an ideal upgrade opportunity to add wireless AV and many other capabilities such as digital signage playback.

2021 InfoComm Best in Market

Sound & Video Contractor has awarded the AT-WAVE-101 the coveted “InfoComm Best in Market 2021 Award”

WAVE-101 features at-a-glance

The WAVE-101 is a software-centric product designed for simple wireless collaboration for multiple presenters, alongside a comprehensive feature set that addresses AV integration requirements, network security, media playback, and more.

Wireless BYOD connections as easy as 1-2-3

The WAVE-101 lets you cast your screen from an iOS, Android, Mac, Chromebook, or Windows device. There’s no setup necessary beforehand – just use the native AirPlay, Google Cast, or Miracast protocol built into your laptop, smartphone, or tablet. For security, the WAVE-101 can randomly generate PIN access codes.

Note: One Miracast device connection is available at a time when a wireless P2P (peer-to-peer) connection is made to the WAVE-101.

Dynamic Layout Mode (patent pending)

For hands-free, effortless user operation, Dynamic Layout Mode™ is an innovative feature of the WAVE-101 that automatically adapts the on-screen layout to incoming or disconnected source content, to optimize the way the content is presented on the screen.

See this video to get an idea of how Dynamic Layout Mode works.

Instructor Mode

Designed for education applications, Instructor Mode allows moderation of sessions with multiple presenters. When activated, Instructor Mode automatically places each newly connected student device into a queue. Through a web portal, the instructor determines which students can share content with everyone.

To get a better idea of Instructor Mode operation in the WAVE-101, watch this video.

Additional features to enhance instruction, presentations, and system integration

The WAVE-101 is more than a wireless presentation system. It’s equipped with a host of convenience features ideal for education and other applications – making this a versatile media device for live streaming broadcasts, digital signage, audio playback, and more.

The WAVE-101 lets you play user-uploaded images as well as videos (up to 4K), a great feature for instructors to share multimedia content with students. It can also play content available on YouTube.

Use YouTube live streaming to deliver live instruction and presentations to support remote participants. This capability is ideal for education and training applications, and also allows content to be delivered to overflow rooms.

The WAVE-101 can serve as a digital signage player, integrating with cloud-based platforms such as DAKboard . This enables simple deployment without the need for a complete digital signage system.

Ideal for new or existing AV systems

The WAVE-101 is great for a basic setup with a display. It’s equally ideal as an upgrade to a new or existing AV system, for adding wireless BYOD and many other presentation capabilities.

• Direct to display
• AV system add-on

Network management

Use Velocity Device Manager to configure, deploy, and manage a fleet of WAVE-101 installations throughout a facility. Velocity Device Manager is available as part of Velocity™ control systems or as a free virtual machine software , and lets you access all devices from a web browser for continuous system monitoring, troubleshooting and technical support, and issuing firmware updates.

Atlona wireless presentation product family

The WAVE-101 is a wireless presentation platform that can be used on its own (direct to display) or added to an existing AV system.

Atlona also offers wireless presentation as part of a complete room AV solution with matrix switching, HDBaseT extension, room controls, and more.

AT-OME-MS52W

5×2 HDBaseT matrix switcher with wired and wireless AV inputs, plus USB for video conferencing

AT-UHD-SW-510W

5×2 HDBaseT matrix switcher with wired and wireless AV inputs

WAVE-101 Introduction

This video provides a comprehensive introduction to the Atlona Wireless Audio Visual Environment (WAVE™) and the AT-WAVE-101.

WAVE-101 Features

This video introduces three of the distinguishing features of the WAVE-101, including simple wireless AV connectivity, Dynamic Layout Mode, and Instructor Mode..

Setting up the WAVE-101

Follow along with this video for a guided tour on setting up and configuring the WAVE-101.

The WAVE-101 lets you cast your screen from an iOS, Android, Mac, Chromebook, or Windows device. No prior setup necessary – just use the native AirPlay, Google Cast, or Miracast protocol.

Dynamic Layout Mode

The WAVE-101 features an innovative, Dynamic Layout Mode that automatically adapts the on-screen layout to a new, incoming content source, or whenever a presenter disconnects from the system.

Designed for education applications, Instructor Mode allows moderation of sessions with multiple student presenters. Through a web portal, the instructor determines which students can share content with everyone. Instructor Mode is ideal for many other applications beyond education.

WAVE-101 1.2.0 Firmware

The newest version of the AT-WAVE-101 includes new features. This brief video walkthrough and tutorial demonstrates the AT-WAVE-101 capabilities and provides instructions to users.

Connecting the AT-OCS-900N occupancy sensor to the AT-WAVE-101 Wireless Presentation System

Follow along with this setup video to learn how to integrate the Atlona AT-WAVE-101 Wireless Presentation System with the AT-OCS-900N networked occupancy sensor.

The Atlona AT-WAVE-101 is a wireless presentation and collaboration platform designed for easy content sharing with iOS ® , Android™, Mac ® , Chromebook™, and Windows ® devices. The WAVE-101 allows up to four presenters to share their content simultaneously on-screen, with an Instructor Mode available for managing additional presenters and selecting which to be displayed. Wireless BYOD interfacing is simply enabled through the device’s native casting protocol (such as AirPlay ® , Google Cast™, or Miracast™), without the need to install an app. For hands-free, effortless user operation, Dynamic Layout Mode™ is an innovative feature of the WAVE-101 that automatically adapts the on-screen layout to new incoming or disconnected source content. The WAVE-101 is equipped with a host of other convenient features for integrators and end users, including programmable display control, display of user-uploaded images and video media, YouTube™ Live streaming, support for cloud-based digital signage applications, and much more.

Wireless BYOD Connectivity

The WAVE-101 interfaces with a presenter’s iOS, Android, Mac, Chromebook, or Windows device over Wi-Fi ® , and allows screen mirroring from up to four devices without the need to install an app. It can serve as an integrated, dual band access point, or be networked into an existing Wi-Fi installation. The WAVE-101 can provide simultaneous Wi-Fi and Miracast™ (Wi-Fi Direct ® ). In addition, the WAVE-101 supports Miracast over Infrastructure which allows Miracast over a facility Wi-Fi network or LAN, rather than over a direct wireless link. Please click here for complete information about wireless AV connectivity with the WAVE-101. (Note: One Miracast device connection is available at a time when a wireless P2P, or peer-to-peer connection is made to the WAVE-101.)

( Note: Casting is not supported for apps with protected content (DRM), such as Netflix ® , Hulu ® , and HBO ® Max™.)

Applications

• Classrooms – The WAVE-101 includes several features ideal for classroom instruction, such as managing multiple student presenters, the ability to broadcast an instruction session live over YouTube, and playback of local multimedia or YouTube source content.
• Meeting and gathering spaces – The WAVE-101 is compact and can be discreetly installed near any available display. It is ideal for ad-hoc collaboration sessions in which presenters can share content through simple instructions on the welcome screen – including a PIN code for security.
• Add-on to existing AV systems – This presentation device can be added into an AV switcher or matrix switcher, enhancing a new or existing system with wireless BYOD from multiple participants.

Technical Features

• Wireless screen casting with iOS, Android, Mac, Chromebook, and Windows devices through native AirPlay, Google Cast, or Miracast protocols (Note: One Miracast device connection is available at a time when a wireless P2P, or peer-to-peer connection is made to the WAVE-101)
• Dynamic Layout Mode (patent pending) automatically adapts to incoming or disconnected source content, to optimize the way the content is presented on the screen
• Selectable, fixed static layout modes available to determine the number of visible on-screen presenters
• Instructor Mode allows a user to manage content, adjust audio volume, upload and play media content, stream YouTube, and switch between layouts
• Welcome screen with customizable information display options, the ability to upload a custom logo and background image, and select a language (English, Simplified Chinese, German, Spanish, Thai, and Vietnamese)
• Optional Wi-Fi® access point with built-in firewall
• Apple® iBeacon® device discovery speeds up connectivity for iOS devices and Mac computers
• Supports Miracast over Infrastructure for use of facility Wi-Fi or Ethernet network
• Wireless AV interfacing can be selectively enabled or disabled for each native platform
• Supports wireless video up to 1080p30 4:2:0 (up to 1080p60 with Miracast)
• Secure wireless and content sharing with randomly generated passwords and PIN codes, and a configurable firewall
• Supports industry-standard, network security features and protocols such as WPA2-PSK, IEEE 802.1x network port security (Ethernet port only), and AES-128 encryption
• Programmable IP, RS-232 (with optional adapter), or TCP proxy (port 9001) display control based on time schedules
• Automatic display control available with the AT-OCS-900N occupancy sensor
• Centrally configure and manage WAVE-101 units with Velocity Device Manager
• Includes installation guide, Wi-Fi adapter/antenna, VESA mount, and external universal power supply
• To view the product warranty, use the following link: https://atlona.com/warranty/

Wireless BYOD presentations for up to four participants

The WAVE-101 features an integrated wireless access point to allow direct, peer-to-peer screen casting from up to four mobile devices or laptops. The WAP can be disabled if IT security policy requires connection to the facility network.

Wireless BYOD add-on for any system

Enhance a new or existing AV system with wireless BYOD and other capabilities of the WAVE-101. The AT-OME-SR21 receiver includes a local HDMI ® input, ideal for installing this product behind a wall-mounted display.

Automate display powering with occupancy sensor

Use the Atlona AT-OCS-900N with the WAVE-101 to automatically power up or down a display, based on detection of participants in the room.

Documentation

Declaration of Conformity

Similar Products

AT-WAVE-101 Firmware

Release Notes

• New Welcome Screen layouts:
• Clock & Logo
• Text, Clock & Logo
• Updated casting protocol for Googlecast to work with Windows-based browsers.

Known Issues

• Apple machines do not currently work with Googlecast.
• When using Miracast P2P with PIN, the mouse cursor disappears.
• Starting a hostname with a number is not supported at this time and will cause the webUI to go offline.
• Due to the new streaming format, YouTube URL casting is not currently working.
• AT-WAVE-101 requires AirPlay Audio to be disconnected and reconnected when the metadata of Pandora stops updating correctly. Audio will play correctly through metadata freeze.
• Firmware 1.1 and above features are not currently supported in AT-VDM-SW.
• System time no longer resets to an hour off when the unit is power cycled.
• Local videos and YouTube URL’s added through Instructor Mode or API can now be looped.
• Miracast over Infrastructure no longer fails when spanning VLANs.
• Password registration now works correctly without a full system reboot.
• Samsung SM-P610 now connects properly with the WAVE-101.
• Wifi is no longer disabled when the unit is recovered via USB.
• Airplay Audio only streams now supported.
• A notification is now shown on the Welcome Screen when auto-queuing mode is enabled.
• Unit will now check and display notifications within the Admin section of the webUI for firmware updates.
• Apple devices can now be set to remain connected or be disconnected when in sleep/standby mode.
• Welcome Screen updates:
• Logo can now be removed or changed to a custom graphic.
• Language is now updatable to Chinese (simplified), German, Spanish, Thai, and Vietnamese.
• Text is now selectable between: No text, All text, or just QR, Clock, and Logo showing.
• The last frame of Miracast streams no longer get stuck on the display.
• Units set to static IP no longer go back to DHCP during the nightly reboot.
• 802.1x security is now supported on the Ethernet interface.
• Updated UI for ease of use.
• Digital Signage now starts up, even if the web server is unavailable.
• Scheduled On/Off commands for display control now work correctly.
• Display Control for power on/off can now be accessed through the Instructor Page.
• Added the ability to upload a unique background to the welcome screen and remove the default text.
• Administrators can now add wireless network settings to the QR code, allowing mobile devices to scan the QR code to log into the network.
• WebSocket connections can be connected with or without “/” at the end of the URL.
• Added Digital Signage IP address support.
• Custom messages now support up to 50 characters, up from 25.
• Digital signage now displays correctly if Ethernet is connected after rebooting.
• Audio.Volume command no longer accepts values above 100.
• Added support for AT-OCS-900
• Display.OccSensorAdd
• Display.OccSensorDelete
• Display.OccSensorIdentify
• Display.OccSensorSettings
• Upgrading firmware past 1.0.0 will no longer disable Wi-Fi settings.
• PIN is now supported for Miracast Infrastructure and P2P
• Factory firmware

5×2 Matrix Switcher with Wireless Link

2×1 AV Switcher and HDBaseT Receiver with Scaler and HDMI Input plus USB Hub

LinkConnect HDMI Cable

4×2 Matrix Switcher with USB Hub

5×2 Matrix Switcher with USB Hub and Wireless Link

Network-Enabled Occupancy Sensor

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8 Wireless Presentation Systems from Market Leaders

Wireless presentation systems have become an essential tool for businesses and professionals in the modern workplace. These systems allow for hassle-free presentations by eliminating the necessity of cables and connectors. With the growing demand for wireless presentation solutions, market leaders have been stepping up to provide innovative and reliable options.

In this article, we will explore 8 wireless presentation systems from market leaders that are making waves in the industry. We will outline their features and functionalities to help you make an informed decision when choosing the right wireless presentation solution for your needs.

What Is a Wireless Presentation System

Definition and functionality.

A wireless presentation system enables you to mirror the screen of your device onto a central display or projector without the need for a wired connection. 

Wireless presentation systems consist of a transmitter that you install on your device and a receiver connected to the display or projector. The transmitter and the receiver communicate wirelessly, usually via  Wi-Fi or Bluetooth to transmit the content.

Benefits of Wireless Presentation Systems

Multiple device support: Many systems support simultaneous connections from multiple devices enabling collaborative presentations where multiple presenters can share content interchangeably.

Cross-platform compatibility: Wireless presentation systems often work across different operating systems (e.g., Windows, MacOS, Android), allowing users with diverse devices to connect and share content.

Security features: To protect sensitive information, wireless presentation systems may offer encryption and authentication mechanisms to ensure that only authorized users can connect and transmit content.

Interactive capabilities: Some advanced systems offer interactive features, such as touchscreen support and annotation tools, for presenters to interact with their content directly on the display.

Wireless Presentation System Market Leaders

Overview of leading brands, barco clickshare.

Barco is a Belgium-based leader in visualization technologies. Their wireless presentation system, Barco ClickShare, allows seamless screen sharing between devices and a central display interface with one click. ClickShare streamlines collaboration in medical imaging applications, education, and meetings and is reknown for its intuitive plug-and-play usability.

Kramer Electronics is a leading provider of audio and video technology solutions. Kramer VIA is their wireless presentation solution which supports multiple operating systems, offers secure connectivity options, facilitates multi-user collaboration, and integrates with existing AV systems. With its intuitive interface and centralized management capabilities, VIA enhances productivity and collaboration in various environments.

BenQ Instashow

BenQ is a renowned provider of innovative audiovisual solutions. InstaShow is their wireless presentation system with plug-and-play functionality, secure encryption, and compatibility with multiple platforms. InstaShow offers a hassle-free solution for wireless presentations in conference rooms , training and workshops, huddle spaces, and exhibitions and tradeshows .

• Creston AirMedia

Crestron is a leading provider of advanced control and automation solutions. With Creston AirMedia presentation systems, users can easily share their content using a dedicated app or web browser.  The platform offers secure encryption, multi-user support, and integration with Crestron control systems.

Features to Consider

Compatibility: Look for systems that support a wide range of devices and operating systems that will accommodate your preferences and technological environment.

Security: Prioritize systems with robust security measures, such as encryption protocols and authentication mechanisms, to protect sensitive data and prevent unauthorized access.

Scalability: Consider systems that can scale according to your organization's needs to accommodate growth and expansion without compromising performance or usability.

Ease of Deployment: Choose systems that are easy to install and configure to minimize downtime and simplify the setup process for administrators and end-users.

Collaboration Features: Assess the collaboration capabilities of the system, including support for multiple presenters, interactive features, and integration with other collaboration tools such as video conferencing platforms.

Top 8 Wireless Presentation Systems

• Barco Clickshare C-5 
• Hybrid meeting support for both in-person and remote collaboration
• Activated with a single click
• Compact design for discreet integration into meeting spaces
• Flexibility in sharing content on screens of different sizes
• Integrates with a wide range of devices and platforms

Price: $ 800

• Barco Clickshare C-10
• Fully interactive with touchback, annotation, and blackboarding
• Works with both Windows and Mac devices
• Remote management, analytics, and regular software updates
• Connects to devices with a single click

Price: $1.300

• Kramer VIA Connect 2 
• Wireless & Wired Video Presentation
• Up to 4K60 Video via HDMI Input/Output
• Present from macOS/Windows/iOS/Android
• Connect via Airplay, Miracast, Browser
• Built-In Third-Party Zoom/Teams Support
• Simultaneously Display 4 x Participants
• Connect USB Mic, Speaker, or Camera
• Manage with VIA Site Management
• Ideal for small to medium meeting spaces, classrooms, and huddle spaces

Price: $1.100

• Kramer VIA GO2 
• Wireless Collaboration & Presentation
• LAN, Bluetooth & 2.4/5 GHz Wi-Fi Support
• Two Simultaneous Presenters
• Support for Video Streams up to 4K30
• Remote Collaboration with Web Browsers
• Mirror with AirPlay, Miracast, Chrome
• HDMI Output, USB 3.0/2.0 Inputs
• Works with VIA Site Management & VIA Pad
• For Windows, macOS, iOS, Android, Chrome.

Price: $500

• BenQ WDC10C Plug & Play USB Type-C Wireless Presentation System
• Provides One-Touch Screen Mirroring
• Supports Resolutions up to Full HD
• No App or Network Connection Required
• Switch Presenters with a Button Tap
• Up to 26.25' Range
• Ideal for small room meetings.

Price: $ 1.000

• BenQ WDC30 InstaShow Enterprise-Level Wireless Presentation System
• HDMI 2.0 (with HDCP), HDMI 1.4 (with HDCP) video outputs
• Up to 4K 60Hz maximum output resolution (Receiver)
• 6 WiFi Standard
• 2.4G + 5G wireless frequency
• AES 128-bit encryption & WPA3 authentication
• Plug-in & present with a single tap of a button or mobile device with a 4-way split screen
• Passed through various security measures and offers a germ-resistant InstaShow Button for safe use.

Price: $2.000

Creston AirMedia 

• AirMedia® Receiver 3000 with Wi‑Fi® Network Connectivity
• Smart automation
• Enterprise-grade security
• XiO Cloud® support: Facilitates remote provisioning and management
• Supports content sharing of four simultaneous sources with AirMedia Canvas
• Enables collaboration with in-room and remote participants.

Price: $600

• AirMedia® Receiver 3200
• Secure Presentation from Laptops/Devices
• HDMI Input, Dual LAN & More
• Intelligent Display Control
• Occupancy Detection.

Price: $1.400

How Digital Signage Helps Improve Meeting Organization

With wireless presentation systems, you can turn your screens into digital signage displays to improve the efficiency and organization of meetings. 

Here is how digital signage can help you achieve that:

• You can display countdown timers for each agenda item or break to keep attendees aware of the time remaining for each segment. To implement this within seconds, the Look Digital Signage Content Manager has an easy-to-use countdown timer app . All you have to do is customize the design to your liking, save it as a content item, upload it, and see the timer immediately appear on your screens.  
• Displaying the meeting agenda , including session times, topics, and speakers. 
• Depending on the layout of the venue and the flow of participants, digital signage can dynamically adjust wayfinding instructions to accommodate changes in traffic patterns or room availability.
• Display detailed information about each session, including the title, speaker(s), and a brief description to help participants decide which sessions to attend and ensure they have the necessary context.

Using Google Slides Integration 

The best digital signage system is the one compatible with your existing workflows. That way, your team can maximize efficiency by working with tools and features they’re already familiar with. Google Slides is a great workspace that many businesses use for creating content to be used during presentations. 

Once you have created the slides in your Google Workspace, it is possible to display them as content for making presentations on your screens using the Look CMS .  You only have to sign into your account, insert the link to the slides you have already created, set the duration you want a slide to broadcast, and then start making your presentations with ease. Note that once you have uploaded the slides for broadcast, you won’t be able to make any further changes to them within the Look CMS. 

Displaying Dashboards On Office TV's

Dashboards can present metrics, performance indicators, and other relevant data in a visually appealing format. During meetings, having this information displayed prominently on office TVs, allows participants to quickly grasp trends, insights, and areas that may need attention.

To ensure the success of corporate rallies and large-scale events, digital signage can enhance communication and engagement. Find out more about corporate digital signage . 

The market leaders we’ve mentioned above offer a wide range of wireless presentation systems that can transform the way you deliver presentations and collaborate in your workspace. These cutting-edge solutions provide seamless connectivity, ease of use, and advanced features to enhance presentations and streamline collaboration. 

With the right digital signage solution, you can complement your wireless presentation system for better communication and improved understanding during meetings. Try Look Digital Signage Software today and explore all the features with a 14-day trial period .

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The 9 best wireless presentation systems.

June 03 2021

Wireless presentation tools are loved in business settings for making meetings faster and more informative. In education, though, they’re truly transformative, moving teachers away from the whiteboard and giving students more input and control. Even quite simple systems can make lessons vastly more efficient, which is why they’re gradually finding their way into more and more schools and higher education institutions. But they often leave the screen blank when no one’s actually presenting; a missed opportunity. Rise Vision has developed a solution, in the form of a fully device-agnostic web player that can display your Rise Vision signage and alerts when you’re not presenting.

The Rise Vision web player

Rise Vision’s new web player works app-free across any wireless presentation system , allowing a school or university to use its Rise Vision content library as the default display across all its screens. Those displays can show content specific to the location, time of year or time of day — defaulting to lab safety messages in the chem building, for instance. And they can draw on a growing education-specific library of over 425 templates to build appropriate content for their students, then control them centrally from their Rise Vision dashboard. Rise Vision web player is fully device-agnostic, app-free and works with these wireless presentation tools — and many others. We’ll start with our favorite (and partner), Airtame.

What is Airtame?

Airtame is a hardware device for wireless screen sharing. Hook it up to screens or projectors and connect to your local network wirelessly or by ethernet, and you and your guests will be able to present. It’s centrally managed remotely, so one IT person can control the whole system from their laptop wherever they are. Airtame works with any device and operating system, and when screens aren’t being used for presentations, they can be used for digital signage.

How does Airtame work with Rise Vision web player?

When those screens are in digital signage mode, in between presentations, you can use Rise Vision’s dynamic digital signage and alerts. Airtame users get access to Rise Vision’s content thanks to a partnership between the two companies. ‘Partnering with Rise Vision will help us leverage their extensive library of professional content. The combination of the Airtame Cloud platform – supported by our display hardware – and Rise Vision’s digital signage templates will enable effective communication within schools. We believe the school community can achieve a lot more through this collaboration,’ says Orri Gudmundsson, Chief Commercial Officer, Airtame.

Standout features:

Airtame’s most impressive features include:

Device-agnostic screen sharing via the Airtame app, Miracast, Google Cast, and Airplay. Use any device, including emergency substitutes.

Support for touchback via Miracast from Windows and Android devices, when connected to an Interactive Flat Panel.

The Airtame 2 is $399, with a 30-day free trial. There’s also the $119 Airtame PoE adapter that both powers your Airtame and connects it to your Ethernet. Airtame Cloud licenses give you access to enhanced capabilities for your Airtame 2. Here’s how they’re priced:

Firmware updates

Global device management

Unlimited users

Unlimited devices

User roles and access delegation

Screen orientation control

Branded images and custom backgrounds

Moderator mode

Public website URL

$10 per user per month (billed annually)

Everything in the Lite plan

Real-time screen overview

Welcome screen with meeting room scheduling

Meeting room overview

Looped content with digital signage playlists

Scheduled content allowing you to plan digital signage by days of the week and times of day

Integration with scheduling and content apps including Google Calendar, Outlook Calendar, Dropbox, Youtube, Microsoft OneDrive and more

For larger deployments (20+ seats)

Custom pricing via sales

Everything in Plus

Dedicated training webinar

Designated customer success team for onboarding and activation

The bottom line

We love Airtame — that’s why we chose to partner with them. In the words of our Head of Revenue, Shea Darlison, ‘we’re thrilled to partner with Airtame to help schools get the most out of their investment in classroom displays .’ Schools can get 50% off the first year’s cost for each Rise Vision license they buy to use with an Airtame Cloud license. This offer is open for all Airtame Cloud licenses purchased by K-12 and higher education institutions from May 1st, 2021 until August 31st, 2021. Claim yours by contacting Airtame or your local resellers to purchase your Airtame Cloud license . Then go to https://www.risevision.com/airtame to submit the proof of purchase and receive the discounted Rise Vision licenses.

2. AirSquirrels / AirSquirrels Ditto What is AirSquirrels?

AirSquirrels comes in three parts: Ditto is a device-agnostic screen-mirroring and digital signage tool. Reflector 4 is AirPlay, Google Cast and Miracast receiver software. And AirParrot is advanced mirroring and screen sharing for Mac and PC.

Ditto lets you take any screen and turn it into a wireless meeting collaboration tool. What it doesn’t do is play well with others. You can’t use Rise Vision or any other third-party player through AirSquirrels Ditto, and you can’t play web content through it. Its inbuilt signage lacks support for full-size videos, templates and scheduling, so it’s also very static.

How does AirSquirrels work?

AirSquirrels offers both screen sharing and collaboration, and digital signage. The tools AirSquirrel offers are more oriented to the enterprise than Rise Vision, and take less account of schools’ requirements.

Ditto offers its users:

Cross-platform wireless screen mirroring from iPhones, Macs, Android devices, Chromebooks and Windows devices

Device agnostic single-app screen mirroring lets you cast just a particular application to public screens

Ditto is priced at $150 per receiver per year or $15.99 per month per receiver.

Ditto is a solid solution if you’re looking for an all-in-one tool that covers most of the bases of a dedicated screen-casting tool and a dedicated digital signage tool.

3. Mersive Solstice What is Mersive Solstice?

Solstice is a meeting collaboration tool, built for local and remote teams. It lets users share content to room displays nearby and to remote locations using any of several major video conferencing services. Software-based and cloud-enabled, Solstice lets you start sharing your screen in just a few seconds.

How does Mersive Solstice work with Rise Vision web player?

Solstice already controls screens to facilitate sharing and collaboration, so it makes sense that they also offer digital signage. There’s native digital signage built-in, and partnerships with multiple digital signage companies. Rise Vision users can use the Rise Vision web player just the way you would with any other presentation tool to run digital signage from your Rise Vision dashboard to screens controlled by Solstice.

Solstice brings its users:

Uniquely easy to present in other locations. When they say, ‘make any room a Zoom,’ they’re not kidding

Device-agnostic content sharing via the Solstice app, AirPlay, Miracast, a web browser, or the HDMI-in port

Mersive Solstice pricing is custom via their sales team.

Mersive Solstice is a winner for large, distributed organizations, or ones that need collaboration tools for a network of partners. But for smaller organizations, it’s overpowered.

4. ScreenBeam What is ScreenBeam?

ScreenBeam is an app-free, contactless wireless presentation tool that integrates quickly and easily into any meeting space or Unified Communication system. Unusually for the niche, ScreenBeam deliberately eschews all applications and contact points — dongles, boxes and so forth — to allow standards-based wireless connections from any device. Only the ScreenBeam wireless receiver is required.

How does ScreenBeam work with Rise Vision web player?

ScreenBeam can display static digital signage or you can push digital signage to it from another source. The Rise Vision web player can function as a source, allowing the two systems to connect seamlessly.

ScreenBeam lets you:

Pipe apps up to the big screen easily. Everything from Skype for the Classroom to OneNote and FluidMath can be moved onto the main screen to allow collaboration and teaching

Do native screen mirroring without downloading or installing an app at all.

ScreenBeam pricing is custom , via their sales team.

ScreenBeam is one of the most powerful and versatile tools for K-12 and higher education institutions, as well as businesses, to facilitate collaboration. Its app-less functionality makes using it uniquely quick and easy to connect to.

5. ViewSonic

What is viewsonic.

ViewSonic offers a range of visual tools, from high-end gaming monitors to large-venue projectors. But one of its areas of focus is wireless presentations in schools. For this, ViewSonic has the ViewSync receiver, allowing rapid wireless connectivity to a range of screens from laptops, tablets, and smartphones.

How does ViewSonic work with RiseVision web player?

ViewSonic offers presentation via a receiver with a USB backchannel that lets the host annotate what’s displayed on the screen and assume full mouse and keyboard control. It’s built for presentations in a lecture, meeting or classroom environment, but can also be used as a digital signage receiver when not presenting. Rise Vision’s web player can play your Rise Vision signage playlists and alerts through your ViewSonic receiver.

ViewSonic’s ViewSync 3 receiver is $39.99 . To use it, you’ll also need the ViewMirroring Android app or the ViewMedia Android/iOS app.

ViewSonic is a great choice if you have a relatively small number of screens and you want a versatile, plug-and-play presentation solution; paired with Rise Vision’s web player and digital signage dashboard, you’ll get everything you need to run a full suite of presentations, signage and alerts.

6. Barco WePresent What is WePresent?

WePresent is a simple, fully configurable app-based presentation toolkit designed specifically for BYOD (Bring Your Own Device) environments, and can be optimized for the needs of schools, businesses, government and universities.

How does WePresent work?

WePresent relies on its MirrorOp app plus a three-device suite of boxes, designed to suit different needs (see Pricing for details). When you use WePresent, students and teachers can connect to the WePresent box from any device. You can share multiple device screens on one screen, and teachers can preview student content, set polls and quizzes, and ask silent questions through the WePresent system too.

Unfortunately, Barco doesn’t work with Rise Vision’s web player or most other third-party players, meaning you’re stuck with the Barco feature set — admittedly impressive, but incomplete.

Standout features

WePresent comes with:

Support for native Airplay and Chromecast

BYOD-friendly with teacher controls to manage, annotate, queue and share content from students

MirrorOp is free to download for Mac, Windows, Android, iOS and Chromebook. There are three hardware options:

Not available in Canada, Mexico or the United States

Entry-level

64 simultaneous connections

Airplay support

Fixed screen layout (up to 4)

On-screen moderation

Central management

Available globally

All features available with WiPG-1000, plus smart upgrades

Whiteboard and annotation features

1-to-many distribution (up to 4)

Video streaming

USB document/content player

All features of WiPG-1600W, plus upgrades

Dynamic screen layout (up to 4)

On-screen user preview and moderation

Education pack with student monitor

Eco standby mode

Pricing for all WePresent hardware is custom through the Barco sales team.

WePresent is a full-featured presentation system that works great for schools and universities. It’s the kind of tool that’s likely to get bought at the school or district rather than department or classroom level, but it’s well-supported and effective for teaching and learning. It also plays great with your existing Rise Vision library of signage and alerts.

7. WolfVision

What is wolfvision.

WolfVision provides wireless presentation tools as part of a suite of business and education tools that includes visualizers, document cameras and more, all aimed at tying together the classroom and digital environments. At its most advanced the WolfVision suite includes onscreen multisource annotations, multiscreen sharing, and drag and drop distribution across student screens. Presentation is just a part of this.

How does WolfVision work?

WolfVision’s suite of tools includes a range of receivers able to do duty as presentation receivers and multi-app remote meeting tools, collaboration solutions and more.

However, WolfVision has no built-in digital signage solution. They allow digital signage providers access to their tool through their API, but not directly, so it doesn’t work with the Rise Vision web player.

WolfVision is distinguished by:

App-free, dongle-free, wireless sharing and presentation via its Cynap range of receivers

Easy configuration, but endless customization via powerful API access

WolfVision’s pricing is custom via their sales team, though their tools are also sold by authorized resellers .

8. Startech

What is the startech wifi2hdvga.

Startech’s WIFI2HDVGA is a simple, effective tool for sharing from Windows and Mac computers and laptops to big screens.

How does the Startech WIFI2HDVGA work?

Startech’s simple presentation and collaboration tool is one of the most lightweight solutions on this list. But that’s its appeal. If you need something that will plug and play into whatever system you’re currently using, Startech has you covered. What it doesn’t have, as most presentation tools don’t, is native digital signage. Rise Vision has you covered there, with scheduled signage playlists and real time alerts — but Startech isn’t compatible with third-party players, so if you choose the stripped-down approach your options are limited.

Startech delivers:

Quick, efficient screen sharing switching between computers

Wireless display mode that lets users mirror any screencast-enabled device app-free

Startech’s pricing is transparent: each unit is $185.99 USD, and is also available from a reseller network .

9. Polycom Pano

What is the polycom pano.

The Pano is part of Polycom’s wider collaboration and presentation ecosystem, allowing users to connect any device and present up to four screens simultaneously. You can annotate in real-time and connect to virtually any display through a standard HDMI output, or select touch displays for a fully interactive experience.

How does the Polycom Pano work?

Pano is a powerful collaboration tool, especially when it’s embedded in the wider Polycom ecosystem. But its focus is the meeting, the presentation, the huddle — not the times in between. It lacks digital signage functionality, and isn’t compatible with third-party players.

Pano gives users:

Device-agnostic access, though with relatively poor support for Linux

Security-conscious design including secure boot and encrypted content

Polycom’s Pano is best used as part of a wider strategic investment, and it’s one that’s better suited to businesses than to education. Pano’s pricing is custom through the Polycom sales team.

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Wireless presentation, web conferencing and collaboration

Award-winning Cynap systems for lecture hall, active learning classroom, meeting room, and courtroom applications

Outstanding wireless collaboration systems

Our Cynap product family simplifies AV/IT systems design in classrooms, conference rooms and courtrooms of any size. They are easy to configure, simple to use, and straightforward to administer. Ideal for in-person and hybrid working, Cynap systems deliver a consistent working experience for both in-room and remote-located participants.

Read about how customers are using WolfVision solutions on our case study webpages for the Education , Corporate , and Judicial market sectors.

With support for AirPlay, Miracast, and Chromecast screen mirroring, these models deliver outstanding wireless screen sharing, combined with a range of essential wireless collaboration tools.

Whether you choose a Cynap Pure Mini focused on high-performance BYOD wireless screen sharing, or a model with additional features, such as whiteboarding and annotation, BYOM wireless conferencing, or recording and streaming, you can be sure of crystal clear, 4K UHD onscreen resolution, unrivalled ease of use, and and a cost-effective, collaborative working and learning environment that is second to none.

Entry-level simple BYOD wireless screen sharing - ideal for smaller classrooms, meeting rooms and huddle spaces everywhere.

• BYOD wireless screen sharing
• No apps, no dongles, no extra software needed
• 4K UHD output resolution
• Easy-to use user interface
• Room management APIs
• Peripheral device control
• Enterprise level security

Compact wireless presentation system with all the functionality of Cynap Pure Mini plus additional useful features. Like all Cynap family systems, this model supports AirPlay, Miracast, and Chromecast screen sharing, ensuring best-in-class wireless screen mirroring at all times.

• Wireless screen mirroring
• BYOM web meetings
• Live Viewer / Moderator Mode
• Integrated whiteboard feature
• Digital signage function

All the benefits of Cynap Pure, plus extra features from our larger Cynap systems. Combines wireless screen mirroring with a range of popular collaboration tools.

• Whiteboard & annotation
• Multi-platform web conferencing (Zoom, MS Teams, WebRTC)
• Document & media player
• Integrated web browser
• Optional Microsoft 365 integration

Award-winning wireless presentation, web conferencing, and collaboration system with all features of Cynap Pure Pro plus a comprehensive suite of additional collaboration tools.

• Functions as vSolution MATRIX client station
• Optional capture agent for the Panopto video management platform
• Optional webcasting and local recording functionality
• HDMI In for additional connection possibilities
• Microsoft 365 integration as standard

Powerful new rack-mountable model - AV centrepiece for classrooms, meeting spaces and courtrooms. Eliminates the need for racks full of equipment or an additional room control system. Also operates as main station for vSolution MATRIX active learning / evidence presentation solution.

• Wireless screen sharing
• Multi-platform web conferencing (Zoom/MS Teams/WebRTC)
• Recording & webcasting capability
• Panopto compatible capture agent
• Remote management tools
• 2x HDMI Inputs
• vSolution MATRIX main station

Prepare and view multi-source content on a connected preview screen before dragging and dropping it onto either the left or right-hand main display screen as and when required during presentations. 

• Ideal for larger lecture theatres
• Advance preparation on preview screen
• Easy drag & drop control
• Web conferencing integration
• Supports recording and streaming

Feature pack upgrade enabling Cynap Pro / Cynap Core Pro to stream video between multiple screens.

• The original AVoIP collaboration solution
• Simple to use
• 40 workstation capacity
• Drag & drop set up & control

Optional add-on for vSolution MATRIX. This unit can receive a stream from Cynap, enabling multiple additional screens to be easily added to a room. 

• Use with vSolution MATRIX only
• Cost-effective
• Add screens to additional rooms
• Moderated annotation mode

All-in-one AV solution for small and medium-sized meeting rooms. Cynap wireless screen sharing, together with high-quality web conferencing camera, built-in speakers, and microphone, providing a single, high-performance, multi-functional AV system.

• 4K AI Camera 110° FOV with auto-framing
• Loudspeakers by Fohhn
• 4 Microphone Array
• Cynap wireless screen sharing
• BYOM wireless web meetings
• Touch display / AV controls in floating element
• Availability (coming soon) 

Cynap Case studies

Outstanding vSolution MATRIX installation at the Department of Journalism

Cynap plays key role in state-of-the-art learning spaces

Synchronous hybrid learning environments using Cynap systems

Active learning collaborative classroom using Cynap systems and vSolution MATRIX

Impressive vSolution MATRIX active learning classroom installation

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8 Best Wireless Presentation Systems in 2024

Conducting presentations in a conference room or similar collaborative environment is one of the most basic office tasks. However, gone are the days when conference or meeting rooms are surrounded by wires everywhere. Today, there are the best wireless presentation systems that allow access to multiple users without having to leave their seats. If you’re looking to make collaboration easier than before, this is easiest solution out there.

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However, finding the best wireless presentation system isn’t as easy a task as it is for other products. This is why we’ve made your job easier by going through a number of products available in the market right now.

It’s worth pointing out that most wireless presentation systems operate on a bring-your-own-device philosophy, which basically enables anybody with a laptop or smartphone in the conference room to share their presentations on the big screen. This also means you will find yourself calling for the IT department a lot less than usual.

Some names like BenQ and Barco are among the top names as far as wireless presentation systems are concerned, though we’re also going to talk about a handful of other manufacturers and their offerings to give you a decent set of choices to choose from. We will talk about systems that are suited for small, medium, or large-sized conference or meeting rooms, thus offering a wide variety of choices..

With this in mind, let’s have a look at some of the best wireless presentation system money can buy today.

Best Wireless Presentation Systems

1. BenQ InstaShow S

The BenQ InstaShow S is high up on our list of wireless presentation systems for a reason. It covers a lot of bases and offers users the best experience possible by taking little to no effort or additional software installations. The BenQ InstaShow S comes with two HDMI transmitters that can be plugged into your laptop to wirelessly cast your presentation onto the big screen. To make things even more convenient for the users, the company has also included support for wireless playback platforms like Miracast and Apple AirPlay. This devices offers a maximum range of 45 feet.

The inclusion of 4-way split-screen support means this device is excellent for collaboration, up to four presenters can offer their presentation simultaneously to help enhance meetings and brainstorming sessions. It also supports touchback via an interactive display. However, this is limited to Windows computers for the time being. The content shared by the users during the presentation and the network are secured with 128-bit security protection to alleviate any privacy concerns.

As for video quality, the manufacturer mentions that the InstaShow S can deliver video in 1080p resolution even in areas with low Wi-Fi networks. The company has also included auto-connect features to make sure the network is back up immediately even in the event of a momentary disruption. While it supports practically any display, customers will like the inclusion of support for 4K screens, particularly for the 4-way split-screen feature we talked about above.

Buy it Now: Amazon

2. Barco ClickShare CSE-200

The Barco ClickShare CSE-200 is one of the most recognized presentation systems out there, particularly for small to medium-sized rooms. However, unlike the BenQ offering we discussed above, the CSE-200 only allows two presenters simultaneously, which should get the job done in most cases. However, the process remains the same for the most part. This device is also known for excellent network integration.

There are no cables to plug-in, no drivers to install. The CSE-200 uses a single USB port to connect with your device. When this process is complete, the presenters in the room simply have to tap the ClickShare button to have the contents of the laptop mirrored on the big screen. To make things easier for the users, the company offers two ClickShare buttons with each unit.

It’s also worth pointing out that the Barco ClickShare CSE-200 comes with enhanced security features on board to make sure the presentations and their contents are protected. Both PC and Mac devices can mirror their screen using this wireless presentation system, while phones/tablets compatibility is included as well. This can be enabled by downloading the ClickShare App on your mobile device. Thanks to the inclusion of these features, this is among the best wireless presentation system out there.

3. Barco ClickShare CS-100

The second of our Barco ClickShare models is the CS-100 which is highly rated by users for a small conference or meeting room. As with other variants, the CS-100 is fairly easy to use and doesn’t require any technical know-how. The primary difference between this model and the one we’ve discussed above is that this is designed for a smaller group of presenters.

However, it includes the ability to present content via laptops, phones, or tablets, so it’s not too different from other variants in the lineup in this regard. The company uses a button-based function that allows the presenter to take control of the screen/TV. Security features like encryption, login management, and the ability to hide the SSID of the base unit’s network are also included with this device.

The USB ClickShare button can be plugged into your laptop to make it accessible and no HDMI connections are required. However, the base unit does have an HDMI port. This model supports Windows and macOS operating systems, so you will have no trouble with regard to compatibility. If you’re looking for a suitable wireless presentation device for smaller conference rooms, we highly recommend the CS-100.

4. IOGEAR Share Pro Wireless Presentation Systems

This wireless presentation system by IOGEAR is fairly simple in terms of functionality. The main purpose of this presentation system is to cut down on unnecessary wiring to and from your laptop or another connected device. The company provides two HDMI connectors that go into your laptop or computer in the conference room. Each HDMI connector also has its own button to display content from one presenter at a time.

As for range, the manufacturer mentions that it can function smoothly at a range of up to 120 feet, thus covering pretty much every conference room as well as classrooms. One of the other perks of owning the IOGEAR Share Pro is that it doesn’t require additional software or drivers to function thanks to plug-and-play operations. Though the manufacturer offers two connectors with this product, more can be purchased separately, allowing more than two users to have their presentations beamed without using any wires.

The main unit can be hidden away behind the TV or screen and it barely takes any space. This wireless presentation system supports both screen mirroring and extension. What makes this an attractive offering when compared to the rest is the fact that it is attractively priced. However, low-cost also means users will have to make some sacrifices with regard to features. Regardless, we rate this product highly for its easy-to-use features and support for Full HD video content.

5. QuattroPod Standard

QuattroPod has a bunch of wireless presentation systems in the marketplace, and this is the variant that strikes the perfect balance of features and performance. This particular variant of the QuattroPod comes with two Wi-Fi transmitters, allowing you to wirelessly cast your content onto a big screen/TV. Further, the company mentions that it can support 4 different presenters at the same time, something that not a lot of wireless presentation systems offer.

In addition to sharing your content sans wires over a PC or Mac operating systems, the QuattroPod Standard also lets you use your mobile devices for a quick presentation on the big screen. This is possible thanks to support for Google Cast as well as Apple AirPlay. This also means you won’t need to download a separate mobile app to enable phones/tablets compatibility. This presentation system allows collaboration in 4K or Full HD video quality.

The QuattroPod Standard uses top-of-the-line security with AES 128-bit encrypted network and WPA2 authentication protocol in place. As a bonus, this wireless presentation system also supports touchback with a number of compatible touchscreen displays. Users will also like the Host Control feature that allows users to take charge of meetings with multiple presenters or agendas. This is a plug and play solution which makes the setup process even easier.

6. J-TECH QS100

The QS100 by J-Tech is an excellent wireless presentation system for a small to medium conference/meeting room. The manufacturer offers three Wi-Fi transmitters with this device with support for up to five people to be connected at the same time. The users willing to switch over simply has to press the button on the remote to have their laptop’s content mirrored onto the big screen. More transmitters can be purchased separately.

Though this wire-free presentation system offers a range of up to 65-feet, the company mentions that the transmitters and the receiver will have to be within direct line of sight for it to work, though this is the case with most presentation systems out there. As for the content you’re beaming, this device supports 1080p resolution by default. As for the operating system, it supports both Windows and Mac devices.

Though we would’ve liked to see the ability to have simultaneous devices or users presenting at the same time, we can’t have it all. This product is backed by a 1-year manufacturer warranty along with lifetime technical support for any issues with this product. We recommend this product if you’re conducting presentations among a smaller group of people.

7. StarTech Wireless Presentation System

This device is designed to improve office productivity by cutting down on unnecessary wires. It acts as a central WiFi hub, which means it doesn’t need connectors. All you have to do is plug in your monitor or television to this device via HDMI or VGA, and this hub takes care of the rest. The company mentions that the hub is compatible with Windows and macOS computers, and is designed for effective collaboration among multiple users.

It also comes with RCA and TOSLINK audio outputs for smooth audio performance during presentations. This hub also comes with a LAN port for computers or devices without WiFi. Users can also share their presentations with other people or even download documents from cloud service providers like Dropbox.

As for video quality, the manufacturer mentions that it supports maximum resolution of 1920 x 1080 or Full HD. Lastly, this hub will require the company’s nScreenShare software to allow the laptop to wirelessly communicate with the projector or screen. This is an excellent solution for businesses that want to cut down on conference room clutter.

8. Kramer VIA Go2

The Via Go2 is known as a simple yet effective solution to get rid of the cables and wires in your meeting room. With features like remote collaboration, people away from the meeting can join and share content provided they use Mozilla Firefox or Google Chrome. This is built for high-quality video playback and supports 4K content at 30 fps.

The best part of the Via Go2 is that the user doesn’t have to be a part of any existing ecosystem to make use of its features. This device also comes with support for smartphones including Android and iOS. As you would expect, the Go2 also supports laptops running Windows or macOS. What makes this device stand out from a number of other models is its ability to allow presentations from two users at the same time.

It’s also worth noting that the VIA Go2 is very compact and can easily sit behind the projector screen or display. Moreover, there are no USB dongles to deal with, meaning this is a truly wireless presentation system.

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Bring Wireless Collaboration into Your Meetings

Making meetings more engaging, productive and collaborative requires the right wireless display technology., unproductive meetings are an opportunity to change the way teams work together..

Bringing the right tools into play can make all the difference to create positive meeting environments. Today, an enterprise wireless display technology solution can play a significant role to make meetings more productive by enabling wireless collaboration. It’s clear that enabling everyone to see and engage with the same information brings true collaboration— but also a unified sense of direction and purpose. It’s a definite win for everyone.

According to a Harvard Business Review survey of 182 senior managers in a range of industries

• “meetings keep them from completing their own work” 65 % 65 %
• “meetings are unproductive and inefficient” 71% 71%
• “meetings come at the expense of deep thinking” 64% 64%
• “meetings miss opportunities to bring teams closer together” 62% 62%

GREAT TEAMS OWN THE MOMENT

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In the modern work environment, sharing ideas and collaborating with others should be fast, easy, and secure when working with the right wireless presentation systems

Great ideas, important proposals, and big pitches usually begin in a small place. It could be a napkin sketch, a voice memo, a smartphone notes app, or a .ppt file saved to the desktop. In most cases, our devices are the birthplace of new ideas. But as ideas grow and concepts take shape, they need a larger canvas to come to life. That's where wireless presentation systems come in. These powerful technology systems allow us to easily share our ideas in the hopes that the boss buys in, the client signs on, or the team can come together to take the idea to the next level. Below, we'll explore the importance of wireless presentation systems and uncover the key features and benefits that make them a must-have for modern businesses.

Key Features and Benefits

What is a Wireless Presentation System?

Benefits of wireless presentation systems for byod situations.

Applications of Wireless Presentation Systems

Crestron's Wireless Presentation Systems

A wireless presentation system is a technology solution allowing users to wirelessly mirror or cast content from their personal devices onto a shared screen in real time.

The most familiar form of wireless presentation is built into our own personal phones and devices. For example, Samsung® Smart View , LG® Miracast™, Google Pixel™ Screen Cast, and HTC® Media Output are all built into popular consumer devices to allow users to wirelessly share content onto other screens.

All of these features allow users to share the contents of their personal device to a larger viewing screen. The global adoption of this sharing technology has created a shift in expectations that has not only affected the way we share from our personal devices but also how we share in a work environment.

Employees and guests alike have come to expect a simple, one-touch wireless sharing experience in conference rooms and collaboration spaces. These systems are often called BYOD or bring your own device systems. These BYOD systems provide easy wireless content sharing from a phone, computer, or tablet, with built-in security protocols to protect the user and the native network.

BYOD setups are gaining traction in organizations large and small across the globe. While these systems are meant to alleviate friction in collaboration spaces, they can also introduce certain challenges, such as a variety of different devices and operating systems, making it difficult to ensure compatibility and connectivity. Additionally, when personal devices are welcomed into organizations, network security and privacy risks arise as well.

The good news is, with the proper research, planning, and execution, a wireless presentation system can be installed and configured to recognize and connect with nearly any personal device with very little friction.

Crestron AirMedia® technology provides enhanced BYOD capabilities to support advanced wireless presentation and wireless conferencing from a single solution. For organizations using multiple video conferencing platforms, wireless conferencing allows employees to take advantage of the enterprise-grade cameras and microphones in the room from any personal device on any platform. Furthermore, for organizations standardized on Microsoft Teams® or Zoom Rooms® platforms, wireless conferencing also provided the flexibility for joining external calls or equipping guest users to join calls hosted through separate providers.

Not only is AirMedia technology flexible and easy to use, but it can also be set up on it’s own network, so it can run as it’s own independent device with AES encryption. This is ideal for protecting sensitive data on the organization’s network and ensuring guests and all personal device data is kept private.

Applications of Wireless Presentation Systems in BYOD Situations

It’s important to think through the needs of each space when deciding on the best wireless presentation system to install. These systems are useful tools in various settings, including business, education, and personal use. No matter the use case, wireless screen sharing is excellent for enabling collaboration, increasing engagement, and streamlining workflows.

Wireless Presentation Systems for Business

According to our recent Modern Workplace Report , 44% of respondents said in-person collaboration helps them feel engaged with the company culture and encourages teamwork within and across teams. Wireless meeting room solutions are critical for team collaboration to facilitate presentations, video conferencing, and file sharing. With these types of collaborative workspace technologies, employees and guests can easily connect their devices and share content.

Here are some common business use cases for wireless sharing systems:

Wireless conference solution for efficient collaboration with remote team members

File sharing for conference room meetings

Presenting wirelessly to teams, managers, and executives

Wireless Presentation Systems for Education

In the fast-moving world of technology and learning, it is time to consider replacing those old classroom projector systems. The good news is wireless AV technology has come a long way and offers many smart projector alternatives for classroom instruction, interactive learning, and student presentations. These systems allow teachers to easily share content with students and facilitate discussions and activities in the classroom. Additionally, students can quickly and easily connect their personal devices to the system to present their work to the class.

Crestron’s Wireless Presentation Systems

Having wireless conferencing technology is great, but it’s essential to keep ease-of-use top of mind when selecting an in-room casting solution. One of the leading features for projecting content wirelessly is one-touch presenting. This is a must-have feature when considering a guest casting solution. You may be able to get away with training employees to use a multi-step presentation system, but if you have guests regularly using your meeting rooms, it’s crucial that they can do so as simply as possible.

As a leading provider of wireless presentation systems, Crestron offers a range of products designed to simplify presentation workflows and enhance collaboration.

Crestron AirMedia Technology

Crestron AirMedia wireless presentation and conferencing systems enable users to share content from their laptops, smartphones, and tablets to a display or projector without the need for cables or adapters. With AirMedia technology, users can quickly and easily connect to the system via a single USB connector to the AirMedia dongle.

AirMedia technology offers several benefits, including ease of use, compatibility with a range of devices and operating systems, and robust security features. The system also supports simultaneous connections from multiple users, allowing for more effective collaboration and teamwork.

Jabra® PanaCast® 50 video bar

The Jabra® PanaCast® 50 video bar is a video conferencing camera that provides a 180-degree view of the room, enabling remote participants to see everyone in the meeting. The camera also includes built-in microphones and speakers, providing high-quality audio for meetings.

The Jabra® PanaCast® 50 video bar offers several benefits, including its wide field of view, high-quality audio, and advanced features such as automatic speaker tracking and dynamic light optimization. Additionally, the camera is easy to set up and use, with plug-and-play functionality that requires no additional software or drivers.

Whether you’re looking for a simple wireless presentation device to connect to your TV or a full-blown wireless presentation system for a conference room, these systems offer many benefits for BYOD situations, providing an easy and efficient way for users to share content from their devices to enhance engagement, collaboration, and productivity.

These systems can facilitate collaboration and teamwork, increase engagement and participation, and simplify workflows in a variety of settings.

Crestron can help you find the right wireless presentation solution for you. From wireless presentation dongles and video conferencing tools to conference room technology and complete smart room systems – we can help you find the right meeting room solutions for your space.

Speak with our sales support team today!

featured products

There’s a growing need for intuitive, easy-to-use solutions that can handle an expanding variety of applications and demands for conference spaces. The technology you choose needs to be reliable and secure, too. Crestron’s AirMedia® wireless conferencing technology is built for precisely that purpose —here’s how AirMedia® technology easily solves nine common concerns when you’re creating a conferencing space.

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MAX Connect

Touch 8 max, modena hub+, modena server.

Wireless Presentation Systems .

Cable-free collaboration for any space!

Modena wireless presentation systems let you stop wasting time and start collaborating. Accessing a space’s AV equipment and sharing content with colleagues in the room or remotely has never been easier.

MAX Connect is an easy-to-use, yet powerful, content-sharing and collaboration solution that turns any space into a bring-your-own-meeting (BYOM) room. Now participants can use their own devices to share and interact with content, control room AV equipment, and open UC meetings using their app of choice— including Microsoft Teams and Zoom. With MAX Connect, users have unprecedented control over their collaboration experience, leading to more productive meetings and enhanced engagement, ideation, and decision making.

• Up to six pieces of content can be shared simultaneously using the MAX app, browsers, native casting protocols (AirPlay, Googlecast, Miracast*), or via an HDMI cable — from as many as five presenters and the built-in whiteboard.
• Built-in tools allow users to annotate shared content and the virtual whiteboard
• Shared content is rebroadcasted to the participants’ devices, letting them select, view, and annotate content on their own devices
• Participants can wirelessly control any USB and HDMI room peripheral, allowing them to make UC calls using their favorite platform from their own device.
• A participant who hosts a UC call can share all the content presented on the room display with remote participants.
• During a UC call, participants can replace the room camera view with their device camera view to frame objects, a physical whiteboard, or themselves
• Collaboration sessions, including UC calls, can be managed through the included handheld remote control, the optional Touch 8 MAX control panel , or through a touch-enabled room display
• Connected Biamp AV peripherals (including Parlé VBC/ABC 2500 and 2500a conferencing bars, the Vidi 250 camera, and TesiraFORTÉ or Devio signal processors) can be controlled and, when compatible, optimized using Biamp Launch — all from MAX Connect interfaces
• Monitoring, updating, and configuring of MAX Connect and Biamp connected peripherals are available through web- or Sage Vue-** based software
• The convenience of PoE+
• No subscriptions are required

* Miracast compatibility is pending and will be enabled via firmware update. **SageVue compatibility is pending and will be enabled via firmware update.

Description

Additional information, data sheets.

MAX Connect - BYOM Room Solution Data Sheet

With the MAX Connect, participants can use their own devices to share and interact with content, control room AV equipment, and join UC meetings using their app of choice — including Microsoft Teams and Zoom.

The Touch 8 MAX is an 8-inch, PoE-powered touch panel accessory, designed specifically for the MAX Connect BYOM room solution . Using the touch panel, meeting participants can control room peripherals, as well as choose which content to display. Participants can also annotate on shared content and use the digital whiteboard — directly from the touch panel. PIR sensors conveniently turn the touch panel screen on automatically when a user approaches.

• 8-inch (203 mm) capacitive touch LCD interface.
• Controls room AV peripherals and room display content.
• AV peripherals control and configuration
• Content sharing moderation
• Direct annotation on shared content and whiteboard
• Scratch-resistant glass.
• Screen turns on automatically as someone approaches.
• PoE powered (IEEE 802.3at Class 3, 15W) for simple, single CAT5e/CAT6 cable installation.
• Covered by our five-year warranty.

Touch 8 MAX Control Panel Data Sheet

The Touch 8 MAX is an 8-inch, PoE-powered touch panel designed specifically as an accessory for the MAX Connect BYOM room solution. June 2024..

Modena™ Hub is a wireless presentation hub that supports the new ways in which people are increasingly accustomed to working. Ideal for BYOD and BYOC spaces, Modena Hub allows participants to connect to meeting room AV equipment and USB accessories wirelessly, as well as enabling any participant to wirelessly receive its AV streams during a video conferencing session. Modena Hub supports most UC software and hardware devices, while enabling the user to wirelessly share content with other meeting participants. Modena Hub also connects to AV peripherals via USB and HDMI, and can support multiple USB devices via a standard USB hub or by connecting a Devio SCR-20 or SCR-25. 

• Enjoy a client-free experience with your web browser.
• Meet everywhere: With Modena Hub, any place is a meeting room.
• Enable a display to receive content by connecting a computer running the web or software client, or and Android dongle; or run the Android TV app directly on a smart TV.
• All personal devices can send and receive presentations directly to the screen of participants’ laptops, tablets, or mobile devices.
• Configure Modena Hub for large teaching spaces and give everyone a perfect view using Auditorium mode, for up to 150 users.
• IT administrators have quick access to the configuration of all units installed in an enterprise via a powerful management web interface.

Modena Hub/Hub+ Catalog

Modena™ Hub enables video conferencing and presentation capabilities in meeting spaces and supports all leading unified communication platforms.

Modena Hub Products Brochure

Modena Hub Products Brochure Cable-Free Collaboration - Modena Hub™ is the only system that provides a truly wireless interaction with a room’s AV equipment.

Modena Hub Data Sheet

Modena Hub is a wireless presentation hub. Ideal for BYOD & BYOC spaces, Modena Hub allows participants to connect to meeting room AV equipment and USB accessories wirelessly. Participants wirelessly receive AV streams during video conferencing.

DESIGN GUIDES

Contactless AV for Classrooms with Devio SCX

Contactless AV for Classrooms System Design Guide With the need to comply with social distancing guidelines and other public gathering restrictions, educators are faced with the challenge of creating learning environments that engage students while also keeping them physically separated for their own well-being.

Conference Room Designs with Modena

Hybrid Meeting Room with Modena - System Design Guide

Modena Hub/Hub+ Installation and Operation Guide

Modena Hub is a wireless presentation hub. Ideal for BYOD and BYOC spaces, Hub allows participants to connect to meeting room AV equipment and USB accessories wirelessly and enables any participant to wirelessly receive AV streams during a video conferencing session. The Hub supports most UC software and hardware devices, while enabling the user to wirelessly share content with other meeting participants.

Modena Hub/Hub+ Network Administrator's Guide

Modena Hub is a wireless presentation hub that supports versatility in modern working environments. Ideal for Bring Your Own Device (BYOD) and Bring Your Own Computer (BYOC) spaces, Modena Hub allows participants to connect to meeting room AV equipment and USB accessories wirelessly. It also enables any participant to wirelessly receive AV streams during a video conferencing session. This document is intended to guide network administrators and IT teams in successfully integrating a Modena Hub system within a network environment. Updated June 10, 2021

Revit File - Modena Hub

Modena™ Hub+ is a wireless presentation hub that supports the new ways in which people are increasingly accustomed to working. Ideal for BYOD and BYOC spaces, Modena Hub+ allows participants to connect to meeting room AV equipment and USB accessories wirelessly, as well as enabling any participant to wirelessly receive its AV streams during a video conferencing session. Modena Hub+ supports most UC software and hardware devices, while enabling the user to wirelessly share content with other meeting participants. Modena Hub+ also connects to AV peripherals via USB and HDMI, and can support multiple USB devices via a standard USB hub or by connecting a Devio SCR-20 or SCR-25. 

• Meet everywhere: With Modena Hub+, any place is a meeting room.
• Enable a display to receive content by connecting a computer running the web or software client, or an Android dongle; or run the Android TV app directly on a smart TV.
• All personal devices can send and receive presentations directly to the screen of participants' laptops, tablets, or mobile devices.
• Configure Modena Hub+ for large teaching spaces and give everyone a perfect view using Auditorium mode, for up to 150 users.

Modena Hub+ Data Sheet

Modena Hub+ Wireless Presentation Hub Modena Hub+ is a wireless presentation hub that supports the new ways in which people are increasingly accustomed to working. Ideal for BYOD and BYOC spaces, Modena Hub+ allows participants to connect to meeting room AV equipment and USB accessories wirelessly, as well as enabling any participant to wirelessly receive its AV streams during a video conferencing session.

Modena Hub Plus

Revit File - Modena Hub Plus

Modena™ Server is a multi-room wireless presentation device. It can support up to seven collaboration spaces per device, and delivers screen-sharing, content rebroadcast and multi-cam BYOD conferencing. It enables unparalleled flexibility for organizations, allowing teams to collaborate anywhere, with no fixed technology required. The Server expands the capabilities of the Modena Hub/Hub+.

The Server creates virtual meeting rooms and is a central management tool which supports multiple Modena Hub/Hub+ devices in a corporate environment. 

• Meet anywhere: With Modena Server, any place is a meeting room.
• Provides wireless screen sharing, content rebroadcast and BYOD multicam conferencing
• Supports up to 7 virtual meeting areas.
• Management system for Modena family of products.
• Covered by Biamp Systems’ five-year warranty.

Modena Server Data Sheet

Modena™ Server is a multi-room wireless presentation device. It can support up to seven collaboration spaces per device, and delivers screen-sharing, content rebroadcast and multi-cam BYOD conferencing. It enables unparalleled flexibility for organizations, allowing teams to collaborate anywhere, with no fixed technology required.

Co-Work Space and Virtual Collaboration with Modena Server - System Design Guide

Co-Work Space with Modena Server - System Design Guide

Modena Server Installation and Operation Guide

Revit File - Modena Server

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  M ake your meetings more productive with wireless collaboration tools that enable your meeting participants to show and share any content they want!

sku: R9861622USB2

Barco clickshare cx-50 gen 2 wireless usb conferencing designed for teams, zoom, webex in large room.

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Barco cx-50 wireless usb conferencing designed for teams, zoom, webex in any room.

sku: R9861513US

Barco cx-30 wireless usb conferencing designed for teams, zoom, webex in any room.

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What is a Wireless Presentation System?

Wireless presentation system is a device that allows you to mirror your notebook or mobile device content on a shared projector, flat panel, or TV without a need to plug in a cable. Presenters can be switched at a click of a button and no precious time will be wasted wasted. According to Gartner Research , wireless presentations systems are one of the top 10 strategic technologies to improve BYOD collaboration in office spaces.

Unlike consumer wireless dongles for screen mirroring, commercial wireless presentation systems are designed to improve collaboration during meetings and enable multiple presenters to share ideas, concepts, and media without having to plug in a long cable. Because these are purpose-built for collaboration, a typical system will have these key elements:

• Multiple presenters  – Most systems come with at least two buttons to enable collaboration out of the box and can support 16 or more different presenters.
• Content Encryption  – Market leaders in this category encrypt the content so that people outside the meeting room cannot wirelessly “listen in” or record the presentation

Wireless presentation systems typically use one of three ways to wirelessly connect to the shared display.

What wireless presentation methods are used the most?

According to Futuresource , wireless presentation systems that used buttons were the most popular approach, followed by those that integrated into AV control systems and WiFi Hubs. 

These are the most popular systems – and are very simple to use. To connect to the projector, you simply plug in a button or “puck” to your notebook or device and tap it to start presenting. The button encrypts the signal and wirelessly sends it to a receiver or “host” attached to the display. The Barco ClickShare and BenQ InstaShow are popular models that use this approach.

AV Control System / Video Conferencing Integration

Many traditional AV control systems and video conferencing systems offer wireless connections to their infrastructure to enable presenters to connect without a cable. Systems like the Crestron AirMedia can be integrated into existing HDMI switchers and control panels to leverage existing systems.

WiFi Hub System

These systems typically use a proprietary app to enable a notebook or other device to connect and present to the display using the corporate WiFi network and a receiver attached to the display. Systems such as the AirTame don’t require a button connected to the notebook but rely on the corporate WiFi network infrastructure to be robust enough to enable features such as smooth video frame rates.

What are the most popular brands?

The most popular brands of wireless presentation systems between $500 and $1000 are the Barco ClickShare , BenQ InstaShow , and Mersive Solstice ? according to Futuresource . Each of these solutions is used by major companies, have worldwide availability, and offer strong customer support infrastructures to ensure IT managers get the help they need – if they need it.

What are the most popular features in wireless presentation systems?

High Resolution

For budget reports, calendars and schedules, the ability to read small text on a shared display is crucial to the collaborative process. Most commercial-grade wireless presentation systems will deliver 1080p resolution, while the more expensive versions can deliver 4K.

Smooth Video

Companies rely on videos to effectively communicate their messages to their customers. Different models of wireless presentation systems handle video differenty and depending  on the type and configuration of the wireless presentation system, it can be easy to be able to play videos over the system at frame rates up to 60 frames per second without jittering or frozen frames. 

Multiple Screen Options

Many mid-range and higher-end systems enable you to display more than one image on the screen. The most popular models can provide either a split-screen with two presenters or support quad screens with four presenters. When combined with 4K resolution, this enables each presenter to have a high-resolution 1080p image that makes the details of a spreadsheet easy to read.

When connected to an interactive flat panel or projector, the touch back feature can enable a presenter to annotate and control the presentation directly from the screen – while wirelessly saving the changes and notes on a Windows notebook.

Custom Welcome Screen

Commercial-grade systems typically have welcome screens that can be customized via text or special welcome graphics to provide instructions or reminders to the people in the meeting room.

What types of devices can I connect to a wireless presentation system?

All popular wireless presentation systems can support Windows and MacBooks either using a button connection (BenQ InstaShow / Barco Clickshare) or using the company WiFi network. For mobile devices such as smartphones and tablets, you can either plug in a button or use an app running on the device.

Some systems also can connect to Chromebooks and other types of devices, such as Blu-ray players and digital cameras, where the buttons can take the HDMI content directly from the device and enable a wireless presentation without any extra software.

How much do they cost?

Most wireless presentation systems used in corporations are typically priced between $500 and $2,000 per room. In addition to the cost of the equipment, some presentation systems – such as those using WiFi networks – can require special network configurations and setup in order to perform properly. Some brands also require annual subscriptions for features such as security updates.

To compare different types of systems and calculate the total cost of ownership for your organization, learn more about how to apply the Gartner TCO model to wireless presentation systems .

Where can I learn more?

BenQ provides a Knowledge base that can answer many detailed questions you may have for your deployment, including how these systems can be used to improve social distancing in a meeting.

We would love to hear from you.

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ShareLink Pro 1000

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The ShareLink® Pro 1000 is a 4K Wired and Wireless Presentation System that enables anyone to present content from computers, tablets, or smartphones on a display for easy collaboration. It supports simultaneous display of up to four devices including an HDMI-connected device. The HDMI input supports wired devices, including TeamWork Show Me cables for easy source selection. The ShareLink Pro 1000 has collaboration and moderator modes that facilitate both open and controlled collaboration environments, as well as dual Ethernet ports for more secure environments. When used with Extron GVE – GlobalViewer Enterprise software, multiple units can be managed across an enterprise or campus. ShareLink Pro's professional capabilities provide easy integration of AV and mobile devices into huddle, meeting and collaboration spaces.

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How to Choose the Best Video-Conferencing System For Your Business

Learn how the right video-conferencing system can level up your meetings

By the team at Slack July 30th, 2024

In our modern world of digital meetings, you can crush a sales pitch in your pajama pants, ace your review from a cabin in the woods, and listen in on a companywide town hall while you make your breakfast. But first, you need a top-notch video-conferencing system.

The wrong tech can limit productivity, reduce video quality, and even cut your most important meetings short. But with dozens of options on the market, it can be tough to narrow down the best video-conferencing system to make sure calls at your unique company are seamless and frustration-free. We can help.

Here’s what you should know about video-conferencing systems, including how to pick the best service for your team.

What is a video-conferencing system?

A video-conferencing system allows two or more participants in different locations to communicate via real-time video streaming. It uses cameras, microphones, displays, internet connectivity, and video-conferencing software to facilitate virtual meetings , presentations and collaboration.

Benefits of using a video-conferencing system

Today’s remote and hybrid companies are overhauling their workplaces to accommodate asynchronous collaboration , flexible schedules, location independence, and digital meetings . In our new, digital-first corporate world, you need a good video-conferencing system to keep your team together.

Here’s how video conferencing can benefit you in business:

• Simulates face-to-face interactions so teammates can read each other’s visual and vocal cues
• Cuts down on time and expenses associated with in-person business meetings
• Supports flexible scheduling and a dispersed workforce by letting participants join meetings remotely from wherever they’re located
• Facilitates faster decision-making compared with text-based communication
• Lets remote-friendly companies host events and conferences to reach audiences worldwide without having to organize in-person functions
• Supports file sharing, screen sharing and chat for more robust, dynamic conversations

Types of video-conferencing systems

No matter the size of your company and budget, there’s a video-conferencing system on the market for you. Here are a few of the most common varieties.

• Telepresence video-conferencing systems: Multiple screens or monitors create a lifelike video-conferencing experience. These high-end systems may feature large screens, high-definition video, and surround sound.
• Integrated video-conferencing systems: These systems gather all of the necessary components—including the camera, microphone, codec, and display—into a single package. They best suit medium to large conference rooms.
• Desktop video-conferencing systems: These software-based solutions use a computer’s built-in webcam and microphone. They’re ideal for individual use or small group meetings.
• Room-based video-conferencing systems: Technology such as high-quality audio and video equipment is built into a conference room. These systems work well for small to large meeting rooms.
• Cloud-based video-conferencing systems: You can access these systems via your web browser without having to install dedicated software hardware. Cloud-based systems offer more flexibility and scalability.

Choosing the right video-conferencing system

Remote work has boomed in recent years, leaving no shortage of video-conferencing platforms . Picking the right one can be tricky and overwhelming. Here’s what we recommend.

Identify your organization’s needs

Ask yourself a few key questions to determine your company’s must-haves when it comes to video conferencing:

• How many participants will join your meetings?
• Will you need flexibility to scale as your company grows or hosts larger events?
• What types of meetings will you host (team meetings, client presentations, webinars)?
• Which features will you need to support these meetings (screen sharing, attendance taking, recording, breakout rooms)?

Ideally, your chosen platform should integrate with your company’s current tech stack, including calendar apps , project management tools, and CRM systems. Survey the hardware you already have on deck—will you need to purchase new equipment to support high-quality video conferencing?

Also, look for solutions that can scale to meet your company’s growth trajectory; you don’t want to spend money setting up a new video-conferencing system only to start over from scratch once your company outgrows it.

Finally, any system you choose should include encryption, access controls and other privacy features to comply with your company’s security standards and industry requirements, such as GDPR or HIPAA .

Consider your budget

Video-conferencing system costs vary significantly, and crunching some numbers ahead of time can help you avoid unpleasant surprises.

• Calculate the upfront cost of buying any new hardware and software, including professional installation if needed
• See if you’ll need to upgrade your internet service plan to support your new video-conferencing solution
• Think about the ongoing operating costs, which may include subscription fees, licensing, and maintenance

These steps can help you estimate the total cost of ownership over time, which you can then compare against the features and benefits of any system you’re considering.

Comparing different video-conferencing system options

Once you understand your company’s needs and budget, you can create a shortlist of suitable video-conferencing systems. From there, evaluate each platform’s user-friendliness, including its customer support services and training resources. Read reviews and check performance metrics to identify systems with high uptime and reliable connectivity. Also, request demos or sign up for free trials to test the systems in your unique work environment.

Also, consider each vendor’s product roadmap. See if it’s looking forward to new developments in video-conferencing tech. For example, the rise of automation will affect many business processes, including how we conduct meetings and events. And virtual reality may give us new capabilities for creating immersive, creative, and interactive collaboration environments. Your chosen video-conferencing company should be on top of these trends.

The best video-conferencing systems for business

And now the rubber meets the road. Which video-conferencing system should you choose? Let’s dive into a few of our top choices.

Slack huddles

A built-in Slack feature, huddles allow users to make spur-of-the-moment audio and video calls, encouraging spontaneous, informal interactions and fueling collaboration. You can call team members directly from Slack channels or direct messages without extensive prep or scheduling. Plus, huddles offer screen sharing, chat features, emoji reactions, and colorful backgrounds to add dimension to your meetings.

Zoom has evolved from the video-conferencing system that seemed to take over the world in 2020. It’s now an integrated business communication platform, including Zoom Workplace and Zoom AI, as well as a business services and developer ecosystem.

Zoom offers audio and video meetings and conferences, AI-powered transcription tools, and team collaboration tools such as note-taking, text-based chat and whiteboards. The platform is easy to use, offers end-to-end encryption and features a few different pricing tiers for companies of different sizes. Plus, Zoom integrates with Slack.

Google Meet

As a cloud-based video-conferencing system, Google Meet is accessible to anyone with an internet connection and a modern web browser. Meet is part of the popular Google Workspace suite of productivity apps, allowing seamless setup for Google users.

Meet is simple and intuitive, offering a generous free plan and document collaboration features. It also lets users automatically save their meeting recordings to Google Drive. And don’t forget: Google Workspace offers apps for Slack.

Webex by Cisco

Webex leverage’s Cisco’s ecosystem of tools, hardware and smart conference room systems to provide a robust, long-trusted video-conferencing service. Webex’s scalability and virtually unlimited growth capacity suit organizations of all sizes.

Slack users can install the Webex Meetings Slack app to easily schedule, start and join meetings without leaving the Slack platform. And with Webex’s cloud recording feature, users can even share the recordings to Slack channels to keep everyone in the loop.

Get the most out of video conferencing with the right system

Every video-conferencing platform boasts its own strengths and features; take your time to make sure you’re picking the best solution for your unique business. You might even mix and match, using Slack huddles for spontaneous collaboration and Webex for more formal meetings , for example.

Any video-conferencing system you choose should integrate with your company’s AI-powered work platform to boost efficiency and reduce context switching. Browse Slack’s App Directory to see which video-conferencing tools are compatible with Slack.

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ClickShare CX-50

Clickshare cx‑50.

High-end wireless conferencing for large meeting spaces and boardrooms

• Interactive features: touchback, annotation and blackboarding
• Increased collaboration with 2 sources on screen
• Advanced network (dual Wi-Fi) and AV integration
• HDMI™ input for high-quality content sharing
• 100% secure, encrypted and cloud managed

ClickShare CX-50 enables wireless conferencing in large meeting spaces and board rooms. When you walk into the meeting room, ClickShare automatically connects you to room devices like cameras, mics, speakers, sound bars and displays.

Start a meeting from your laptop within seconds, using your preferred video conferencing platform. Make hybrid meetings easy, with just one click on the ClickShare Button or the ClickShare App, both for employees and guests.

Download the ClickShare app

Simply install the clickshare desktop app to wirelessly conference and share content.

• Connect instantly to all the technology in the room
• Collaborate better thanks to a set of advanced, smart features

If you want to experience wireless conferencing via the ClickShare App, install the MSI- file and ask your IT administrator for additional rights if needed.

Specifications

Clickshare base unit dimensions, general specifications.

Airplay, Google Cast, Miracast

More engaging video collaboration

• Allows up to 2 users, including guests , to share content simultaneously to the room display
• Interactive features like annotation, blackboarding and touchback function on a 4K canvas
• Automated start and advanced sharing options for more intuitive meetings

A user-friendly experience and enhanced security

• Designed for enterprise rollouts, it offers  enhanced security  and the widest range of network and AV integrations
• Works seamlessly with a large selection of peripherals and digital signage solutions  
• Use it as a  standalone product or integrated  into any  meeting room, including Microsoft Teams Room or Zoom Room

Make the most out of ClickShare

• Efficient management platform to maintain, manage and monitor your ClickShare fleet
• The right tool to increase your meeting rooms´ ROI
• Easy to stay up to date and act upon notifications
• Secure environment that keeps your data safe

SmartCare so you can be carefree

• Service package included with all ClickShare devices
• Reliable service with direct vendor support 
• 5-year warranty upon registering your ClickShare devices
• 5 years of analytics and insights via XMS Cloud to optimize working spaces and increase ROI

Designed with people and planet in mind

• Made with non-paint plastics & halogen-free PCB 
• Lighter, ecological packaging choices and designed for recycling
• Energy efficient to reduce your power consumption
• Carbon neutral or with a Barco  ECO label : A++   

New to wireless conferencing?

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