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How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

Remove all speaker notes in powerpoint on Mac or Windows represented by a notebook.

Delete All Notes in PowerPoint Presentations (3 Ways)

by Avantix Learning Team | Updated May 30, 2022

Applies to: Microsoft ® PowerPoint ® 2016, 2019, 2021 and 365 (Windows or Mac)

You can quickly remove all speaker notes in a PowerPoint presentation in several ways. The easiest way to delete speaker notes is to use the Inspector (which is available only on Windows PCs). However, since this feature isn't currently available for the Mac version of PowerPoint, Mac users will need to use other strategies to remove notes.

Recommended article: How to Add and Format Notes in PowerPoint

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

In this article, we'll review 3 ways to remove notes in PowerPoint:

  • Use the Inspector (Windows)
  • Save the presentation in PDF format (Windows or Mac)
  • Create and run a macro (Windows or Mac)

Remove speaker notes using the Inspector

The Inspector is a useful tool that is available in the Windows version of PowerPoint and can remove notes and other elements from a PowerPoint presentation. You can access the Inspector through the File tab in the Ribbon and clicking Check for Issues.

To remove all speaker notes from a PowerPoint presentation using the Inspector:

  • Open the PowerPoint presentation with the notes you want to delete.
  • Save a copy of the presentation so you can keep the original with the notes.
  • In the copy, click the File tab in the Ribbon.
  • Click Info and click Check for Issues. A drop-down menu appears.
  • Select Inspect Document. A dialog box appears.
  • Ensure that Presentation Notes is checked (you may need to scroll down in the dialog box). Check or select other options are needed.
  • Click Inspect. If there are speaker notes in the file, Remove All will appear to the right of notes. If you have selected other options, Remove All may appear to the right of other items.
  • Click Remove All beside Presentation Notes to remove all notes. Note that this cannot be undone.
  • Click Close.

Below is the Inspector in PowerPoint for Windows with Presentation Notes selected after the user has clicked Inspect:

Remove all notes in PowerPoint using the Inspector.

Remove speaker notes by saving a presentation as a PDF

You can also save a presentation as a PDF (portable document format) file and remove notes. This method is available both for PowerPoint for Windows or Mac but the presentation will lose specific PowerPoint functionality (such as animations and transitions).

To save a PowerPoint presentation as a PDF and remove speaker notes:

  • Click the File tab in the Ribbon.
  • Click Print.
  • Ensure that Print All Slides and Full Page Slides are selected below Settings.
  • Click Save As.
  • Navigate to the location where you want to save the PDF file.
  • If necessary, click More Options.
  • From the Save As Type drop-down menu, select PDF.
  • Click Save.

Remove speaker notes using a macro in PowerPoint for Windows

Another option is to create and run a VBA (Visual Basic for Applications) macro to delete speaker notes. You can create macros in both the Windows and Mac versions of PowerPoint.

You'll need to insert VBA code first in the Visual Basic Editor and then run it in PowerPoint. You can indent code for readability by pressing tab at the beginning of a line of code. The indenting does not affect the code when you run it.

Be sure to run the macro in a copy of the presentation because you can't undo a macro.

For Windows users, you should display the Developer tab in the Ribbon if you want to create macros.

To display the Developer tab in PowerPoint for Windows:

  • Click Options. A dialog box appears.
  • Click Customize Ribbon in the categories on the left.
  • In the area on the right, check or select Developer.

A Developer tab will appear in the Ribbon.

Below is the PowerPoint Options dialog box (in Windows) with Developer selected on the right:

PowerPoint Options dialog box in Windows to add Developer tab in Ribbon.

To create a macro to delete speaker notes in PowerPoint for Windows:

  • Create a copy of the presentation with the notes you want to delete.
  • Open the copy of the presentation.
  • Click the Developer tab in the Ribbon.
  • Click Visual Basic. The Visual Basic Editor appears.
  • Click Insert in the menu and select Module. A module window will appear.
  • Copy and paste the following code into the module window (you can use Ctrl + C to copy and Ctrl + V to paste).

Copy the VBA code below into the Code window (from Sub to End Sub):

Sub DeleteNotes()

'this macro will run through each slide in a presentation and if there are notes, delete them

Dim objSlide As Slide 'declare slide as an object

For Each objSlide In ActivePresentation.Slides

With objSlide.NotesPage.Shapes(2)

If .HasTextFrame Then

.TextFrame.DeleteText

Next objSlide

Once you have copied the code into the Code window, exit the Visual Basic Editor by clicking the PowerPoint icon on the top left.

Below is the Visual Basic Editor with the code on the right (indented for readability):

Visual Basic Editor to add VBA code in PowerPoint to remove all speaker notes.

To run the macro in PowerPoint for Windows:

  • In PowerPoint, click the Developer tab.
  • Click Macros. A dialog box appears.
  • Click the macro and click Run or double-click the macro to run it and delete the speaker notes.

Remove speaker notes using a macro in PowerPoint for Mac

To create a macro to delete speaker notes in PowerPoint for Mac:

  • Click Tools in the menu.
  • Select Macro and then Visual Basic Editor. The Visual Basic Editor appears.
  • In the toolbar at the top, click Add Module. A module window will appear. Alternatively, right-click a workbook in the list on the left and select Insert and then Module.
  • Copy and paste the following code into the module window (you can use Command + C to copy and Command + V to paste).

Once you have copied the code into the Code window, close the Visual Basic Editor by clicking the PowerPoint icon or the red Close button on the top left.

To run the macro in PowerPoint for Mac:

  • In PowerPoint, click Tools in the menu.
  • Click Macro and select Macros. A dialog box appears.

Save PowerPoint files with macros

If you want to save a macro with the PowerPoint file, you will need to save it as a macro-enabled file type (in the Save as Type drop-down menu).

You can also save a separate PowerPoint presentation with the macro and then run it when needed. You can run macros from other open presentations so this strategy can work well.

If you open a PowerPoint file that contains a macro, you will typically need to enable content to run the macro.

This article was first published on January 6, 2016 and has been updated for clarity and content.

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How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

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How to Make PowerPoint Notes Invisible While Presenting

Making PowerPoint notes invisible during a presentation is a straightforward process. Simply use the Presenter View option, which shows your notes on your screen but not on the audience’s view. With a few clicks, you can deliver a seamless presentation without your notes being visible to everyone.

After completing this action, you will be able to present your PowerPoint slides without the audience seeing your personal notes, creating a more professional and clean presentation.

Introduction

Imagine you’re giving a big presentation. Your slides are perfect, but you’re a bit nervous and could use some notes to keep you on track. The last thing you want is for your audience to see these notes, distracting from the impact of your slides. That’s where the ability to make PowerPoint notes invisible during a presentation comes in handy.

PowerPoint is an incredibly powerful tool for creating compelling presentations. Whether you’re a student, a business professional, or a lecturer, mastering PowerPoint is a valuable skill. One of the lesser-known features of PowerPoint is the ability to keep your speaker notes private while presenting. This feature is particularly important for anyone who relies on cues or additional information to deliver their presentation smoothly. It’s a simple trick that can make a big difference in how confidently you present your information.

Step by Step Tutorial on Making PowerPoint Notes Invisible

Before getting into the steps, it’s important to understand what we’re aiming for. By following these steps, you will be able to view your notes on your computer while only the slides are displayed to your audience. This allows you to reference your notes discreetly during your presentation.

Step 1: Set Up Multiple Monitors

Ensure that you have a second monitor or projector connected to your computer.

Having a second monitor or projector connected is essential for using Presenter View. This allows you to view your notes on one screen while the audience sees only the presentation on the other.

Step 2: Enable Presenter View

In PowerPoint, click on the ‘Slide Show’ tab and check the ‘Use Presenter View’ box.

Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the ‘Monitors’ group on the ‘Slide Show’ tab.

Step 3: Start Your Slide Show

Start your slide show as you normally would, and your notes will be visible only to you.

Once Presenter View is enabled and you start your slide show, you’ll see your notes on your screen, while the audience will see only the slides.

BenefitExplanation
ProfessionalismHaving your notes hidden from the audience gives your presentation a sleek, professional look.
Confidence BoosterKnowing your notes are there for your eyes only can lessen anxiety and boost your confidence during the presentation.
FlexibilityPresenter View allows you to see upcoming slides and notes, thus offering better control over your presentation flow.

Having your notes hidden from the audience helps maintain the focus on the content of your slides, rather than on your personal cues. This contributes to a more professional appearance and can help you make a better impression.

Knowing that you can reference your notes without the audience seeing them can be a significant confidence booster. This safety net allows you to focus on delivering your message rather than memorizing it.

With Presenter View, not only can you see your current slide’s notes, but you also get a preview of upcoming slides. This flexibility can be a game-changer, allowing you to better plan your transitions and manage your presentation’s pace.

DrawbackExplanation
Equipment DependencyYou need a second monitor or projector to use Presenter View, which isn’t always available.
Technical IssuesTechnical difficulties can arise, such as the second screen not being recognized.
Learning CurveIt may take time to become comfortable with Presenter View if you’re not tech-savvy.

One significant limitation is the need for additional equipment. Without a second monitor or projector, you won’t be able to use Presenter View.

Technical issues can also pose a problem, such as when the second screen isn’t immediately recognized by your computer, which could cause delays or disruptions to your presentation.

For those who are not tech-savvy, using Presenter View may require a bit of a learning curve. Becoming comfortable with this feature can take some practice.

Additional Information

When preparing for a presentation, there are a few extra tips you might find useful. First, rehearse with Presenter View ahead of time to become comfortable with toggling between your notes and the slides. Familiarize yourself with the controls, so you don’t fumble during the actual presentation.

Another tip is to keep your notes concise. Since you’ll be the only one seeing them, it might be tempting to write down everything, but this can be counterproductive. Short, keyword-based notes are generally more helpful than lengthy paragraphs.

Also, always have a backup plan. Technology can be unpredictable, so be prepared to give your presentation without your notes being visible on your screen. This could mean having a printout of your notes or being familiar enough with your material that you can present without them.

Finally, remember to engage with your audience. While it’s great to have notes, don’t become so reliant on them that you fail to make eye contact and connect with your audience. Presenter View is just a tool to aid you, not a crutch to lean on.

  • Connect a second monitor or projector.
  • Check the ‘Use Presenter View’ box in PowerPoint.
  • Start your slide show to view notes on your screen and slides on the audience’s screen.

Frequently Asked Questions

What is presenter view.

Presenter View is a PowerPoint feature that allows you to view your notes on your screen while the audience sees only the presentation slides.

Can I use Presenter View without a second monitor?

No, Presenter View requires a second monitor or projector to function correctly.

How can I ensure my notes are completely invisible to the audience?

By using Presenter View and making sure your laptop is not mirrored on the projector or second screen.

What should I do if my computer doesn’t recognize the second monitor?

Check your connection and make sure that you have the correct display settings on your computer.

Can I still see the next slide in Presenter View?

Yes, Presenter View allows you to see not only your notes but also a preview of the upcoming slide.

In conclusion, making PowerPoint notes invisible during a presentation is a nifty trick that can make a significant difference in your delivery. It allows for a more professional appearance and can help boost your confidence as a speaker. By following the steps outlined, you’ll be able to leverage the power of Presenter View to keep your notes private while still engaging your audience with a polished presentation.

Always remember to practice ahead of time, keep your notes concise, and, most importantly, ensure that you’re prepared for any technical hiccups that might arise. Good luck with your presentations, and may your PowerPoint notes always remain invisible to your audience!

Matthew Burleigh Solve Your Tech

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Art of Presentations

[SOLVED!!] Remove All Notes from PowerPoint! (Even on Mac!)

By: Author Shrot Katewa

[SOLVED!!] Remove All Notes from PowerPoint! (Even on Mac!)

PowerPoint Notes is a powerful tool that can ensure perfect communication throughout a team. With Notes, you can efficiently convey your messages, concerns, suggestions, and/or creative ideas with your colleagues and boss. There will come times when you need to remove those Notes. But, how exactly do you remove notes from PowerPoint?

To remove Notes from PowerPoint, click on “File” and then “Info”. Next, click on “Check for Issues” and then “Inspect Document”. Finally, select “Annotations”, “Comments” and “Notes” and then click “Remove all” to remove all comments from your PowerPoint presentation.

There is more than one way to remove Notes from PowerPoint, in this article we will take a run-through of all the different methods. I will also be highlighting some important things that you should remember. PowerPoint presentations can take long to produce so the more you know, the more time you can save.

For everything that you need to know, keep reading!

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs . The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

Removing All Notes from PowerPoint on Windows

I can think of a multitude of reasons as to why you would use Notes, and likewise, why you would want to remove them. You will be using the document inspector to do this so once you have gone through the step by step, be sure to check out some important things you need to know about the inspector.

The process for removing notes from PowerPoint is different for Windows and Mac. This is how you remove your Notes from PowerPoint on Windows. Remember to follow each step correctly.

Step 1 – Open the Info option on the File Tab

powerpoint presentation without notes

In the first step, click on the “File” tab on the top left corner of your screen.

You will see a screen like the one showcased in the above image. Make sure you are on the “ Info ” option. Under the Info option, click on “ Check for Issues “. When you click on this button, you will be prompted with a few options in a dropdown. Click on “ Inspect Document “

Step 2 – Inspect Document for Notes

powerpoint presentation without notes

In order to inspect the presentation, you will be first prompted with a pop-up window with several different options.

Make sure you uncheck everything, and scroll down to the bottom of the window and check only “ Presentation Notes “.

Then, click “ Inspect “.

Step 3 – Remove all Notes from PowerPoint

powerpoint presentation without notes

Upon clicking inspect, PowerPoint will basically search for all notes on your presentation file and then prompt you with another pop-up window.

The last step is to click “Remove All” to delete all the notes from your presentation.

It is as easy as that!

Follow the above step by step guide and you should be good to go. Remember, this removes all your Notes.

If you want to remove only certain Notes, you will have to do it individually via your slides. That might take some time but it is unlikely that you would only need to remove “some” notes.

Remove All Notes from PowerPoint on Mac

Sadly, Microsoft PowerPoint doesn’t have a direct option to remove notes from all slides on Mac as the “Inspect Document” option is not provided.

Fortunately, there are ways to work-around this problem!

Firstly, If you do not have too many slides (more than 10-15 slides), I’d just advise you to delete the notes manually by going to each slide one by one and deleting the notes as that would be the fastest. However, if you are stuck with a presentation that has several slides, you can follow one of the following three methods –

Method 1 – Save your Presentation as a PDF

If you want to just get rid of the notes perhaps before you share it with you manager, this method can work great.

The only drawback of this method is that if your presentation has any animations, transitions, or audiovisuals, these won’t work when your PowerPoint presentation is saved as a PDF file.

Nevertheless, let’s look at how you could save your presentation as a PDF –

Step 1 – Click the File option

powerpoint presentation without notes

The first step is to click on “ File “. You’ll see a dropdown menu with several options.

Click on “ Save As “

Step 2 – Change File Format to PDF

powerpoint presentation without notes

When you choose the “Save As” option, a window will pop-up asking you to choose the location.

Make sure you choose the correct location, and name the file appropriately.

Then, on the “ File Format “, click on the dropdown (which will show PowerPoint by default), and select “ PDF “

Lastly, click “ Save “.

You’ll now have a PDF will that will show just the slides without the notes.

Method 2 – Use a Friend’s Windows PC

Well, if you really want to retain the flexibility to edit the file and retain the animations and transitions, then perhaps a good way to solve this problem would be to take some help from your friend or colleague.

If someone around the office has a Windows PC with a Microsoft Office installed on it, you could just ask them to remove all the notes using the process described above within minutes.

This is perhaps one of the easiest of the three methods .

However, if you don’t have access to a Windows PC and you definitely want to delete notes from PowerPoint, then perhaps method 3 well definitely be the most helpful.

Method 3 – Remove All Notes from Mac by Running a Macro (Advanced)

The only sure-shot way of removing all the notes in one go is by running a macro in PowerPoint.

Although this method is an advanced technique, however, if you follow the below steps, it will be a breeze. Thus, I will make sure to explain the steps in great detail so that you can easily follow along.

So, before we go into the process, I just want to highlight what all we shall be doing in order to solve this issue.

First, we shall be inserting a code (which I shall provide to you) in PowerPoint using the Visual Basic Editor. Then, we shall run the Macro. That’s it! Trust me, it is that simple!

So, let’s look at the detailed steps involved in deleting all notes from PowerPoint on Mac using Macro

Step 1 – Open Visual Basic Editor

powerpoint presentation without notes

The first step is to open the visual basic editor on PowerPoint as we shall be adding a few lines of codes to run a macro on PowerPoint.

An important thing to note here – if you are using PowerPoint 2013 or older software versions on Mac, then the visual basic editor will be under the “ Developer ” tab which would be just like any other tab such as Home tab , Insert tab, Design tab etc.

If you are unable to locate the “Developer” tab, then perhaps you will have to enable to make it visible. To do so, simply click on “PowerPoint” next to the apple icon in the top left corner of your screen, then click “Preferences”.

Next, choose “Ribbons & Toolbar”, scroll down on the left part of the window that pops-up, locate and click on “Developer”, and move it under “Customise the Ribbon” section of the window.

If you are using Office 365 or PowerPoint 2016 and above, the Developer ribbon is not available but all the options of this tab are available by default including the visual basic editor for PowerPoint.

To open the visual basic editor, click on “ Tools “. A dropdown menu will open up, click on “ Macro “, and then on “ Visual Basic Editor “.

Step 2 – Add the Code

powerpoint presentation without notes

A new window will pop-up. Don’t be intimidated with this window! There are a few basic and simple steps that we need to follow.

First, add a new “ Module ” by clicking on the button for adding a new module (as indicated in the image above). Then, a new blank window with white screen will pop open on the right.

Copy and paste the following code in this window –

Sub Zap() Dim osld As Slide For Each osld In ActivePresentation.Slides With osld.NotesPage.Shapes(2) If .HasTextFrame Then .TextFrame.DeleteText End If End With Next osld End Sub

Once you’re done pasting the code, close the module window by clicking on the red dot on the top left corner of your screen.

Finally, close the visual basic editor window as well.

This was the hard part, and if you have managed to follow along so far, then the rest is going to be a cakewalk!

Step 3 – Run the Macro

powerpoint presentation without notes

The last step is to run the Macro that we have newly created.

To run the macro, simply click on “ Tools “. Then, click on “ Macro “, and in the next menu, choose “ Macros “.

For PowerPoint 2013 or older on Mac, you will find the option to run the Macro under the developer tab.

powerpoint presentation without notes

A new window will pop-up. Choose “ Zap “, and lastly click “ Run “.

Voila! You will notice that all the notes have been deleted from your PowerPoint File on Mac!

How to Hide Notes in PowerPoint?

Hiding your PowerPoint notes can be handy if you want to keep the notes in your presentation file, but just don’t want to show it to other colleagues during a meeting.

You might also want to hide notes to prevent people from seeing how and why you did certain things in your presentation.

powerpoint presentation without notes

Hiding notes is pretty simple. All you need to do is just click on “Notes” at the bottom of your PowerPoint Window (as indicated in the image above) and you will be able to toggle between enabling and disabling the notes section.

How to Recover Deleted Notes in PowerPoint?

Ok, so you or one of your colleagues have made a mistake and have done something that they shouldn’t have while using the inspector. Don’t worry, we have a little trick up our sleeves. First, we need to know where AutoSave files go.

Where are the AutoSave files saved?

Microsoft has implemented a recovery system that allows you to go back and look for previous versions of your work. These are autosaved files. Not many people know about this or how to use it.

To recover Notes, the best way is to recover previous versions of your presentation by accessing the AutoSave files. These files are usually saved in this location: C:\Users\<username>\AppData\Local\Microsoft\Office\UnsavedFiles

Method 1 -By using AutoRecovery

This method is the easiest and can be done from within the PowerPoint software itself. It is mainly used if you forget to save your presentation. You must be using PowerPoint 2010 or above in order to use this feature.

Whenever you start a new presentation you should always set AutoRecovery to on and have it save at least every 5 minutes.

  • Go to the “File” tab which can be found on the top left. A Drop-down menu will appear.
  • Go to a tab called “Recent”. This will present another menu.
  • Look for an option called “Recover unsaved presentations”.
  • Find the version of your project that you wish to recover, select it.
  • Open the file.
  • Save the presentation in order to make it the default version of your presentation.

Method 2 – Recover your PowerPoint Presentation Manually

If your version of Office does not have the recovery option, You will need to look for the files manually.

  • Go to “File Explorer” through windows explorer.
  • Go to this location C:\Users\<username>\AppData\Local\Microsoft\Office\UnsavedFiles
  • Find the version you are looking for. PowerPoint Temp files are named as such “pptxxx.tmp” the xxx is the number of the save.
  • Open the file and save the presentation.

Using the Inspector Tool in PowerPoint

The inspector is a powerful PowerPoint document management tool. Some presentations are just a few short slides while others can be hundreds of slides. When our presentation gets too big, managing it can become a little bit daunting and time consuming. This is how you use the PowerPoint Document Inspector:

“File” >> “Info” >> “Check for issues” >> “Inspect Document ”.

You will now have a small pop-up window where you can easily manage your presentation without having to individually comb through each slide in your presentation. The inspector makes PowerPoint just that little bit more powerful and easy to use.

The thing with using the inspector is you need to make sure that you do not make mistakes because most things done using the inspector can not be undone.

Thus, it is recommended that you save a copy of your presentation every time you are about to open the inspector. This will eliminate a lot of stress.

If you do, however, end up making a mistake with the inspector tool, you can recover your lost data using the AutoRecovery method described above. That said, I wouldn’t want to rely completely on AutoRecovery as I don’t have complete control on what all has been saved and what information does PowerPoint recover.

What all can you do with the Document Inspector Tool?

In the PowerPoint inspector, you can search your presentation for a certain type of content and it will find all of those. You can then remove that content from your presentation. The type of content that can be found is as follows.

  • Personal information such as author name and details.
  • Embedded Documents
  • Content add-ins
  • Comments, Notes, and annotations.
  • Macros, Forms, and ActiveX Controls.

Final Thoughts

I feel like there needs to be easier ways of recovering lost or deleted files. As Microsoft keeps updating its Office products, I am sure that over time they will make it easier. They are constantly working on making their products more efficient and more accessible.

Until then, we need to use the methods mentioned above in this article. They shouldn’t be difficult especially if you follow the steps correctly. The goal of this article was to make your life easier and hopefully, we did.

Home Blog PowerPoint Tutorials How to Remove Notes from PowerPoint

How to Remove Notes from PowerPoint

Cover for how to remove notes from PowerPoint

Presenters commonly use speaker notes to help remember what to say during a presentation. However, one may need to remove speaker notes to add new ones or to avoid distraction when presenting a slideshow in Presenter view. Similarly, some PowerPoint templates also come with slide descriptions within speaker notes that might need to be removed.

What are Speaker Notes in PowerPoint?

Speaker notes in PowerPoint help presenters remember key points during a presentation. These notes, visible only to the presenter, help present a slideshow, acting as virtual cue cards. Presenters also use speaker notes as a script, as they can read through the information in the Presenter’s view as a visual aid. 

Learn more about using speaker notes from our tutorials on adding speaker notes in PowerPoint and printing PowerPoint slides with notes .

Removing Notes from Individual Slides

You can remove speaker notes in PowerPoint by deleting them from the notes pane.

Accessing the Notes Pane

To access the Notes pane, click the Notes option from the bottom or go to View -> Notes . This will open the Notes pane in PowerPoint, where you can add and delete notes.

Accessing the notes panel in PowerPoint

Deleting Notes on a Single Slide

Once the Notes pane is open, you can select to edit text or delete it by hitting Delete or Backspace .

powerpoint presentation without notes

Once the notes have been edited or deleted, click the Notes pane again from the button or View tab to close the Notes pane.

Delete all notes in PowerPoint

Deleting All Notes in a Presentation

There might be a time when you need to delete all notes in a PowerPoint presentation. For example, you might have a PowerPoint template with dozens of slides with notes, or you might be looking to repurpose an old slide deck for another presentation and need to remove the notes. In such a case, follow the instructions below to remove all notes simultaneously.

To remove all speaker notes from a PowerPoint presentation, go to File -> Info -> Check for Issues -> Inspect Document .

Accessing PowerPoint Document Inspector

In the dialog box that appears, make sure that Presentation Notes is checked and click Inspect . This will show you whether there are speaker notes present in the PowerPoint file. This is also an excellent way to check if a slide deck contains notes. You might need to do this if a presentation has several slides and you don’t want to go through each to see if there are any speaker notes.

powerpoint presentation without notes

If the PowerPoint file has any speaker notes, you will get a prompt showing that notes are present. Click Remove All next to Presentation Notes to remove notes from the file.

How to remove all notes from PowerPoint

Once the notes are removed, the dialog box will show no notes in the file.

Saving a PowerPoint Presentation Without Notes 

Why save without notes.

Consider separately saving a PowerPoint presentation without notes. There are several reasons for this to enhance productivity through copying your slide decks or removing confidential information.

To Create a Copy of a PowerPoint Presentation

One of the most common reasons for saving presentations without speaker notes is to create a new copy of the presentation for separate use.

To Remove All Notes to Create New Ones

When presenters want to tailor their notes for different audiences, they might want to create different versions of a file with separate speaker notes to adjust the context slightly for each audience. This might also include adjusting the speaker notes in different languages.

To Remove Outdated Information

If you have just picked an old presentation to repurpose for a recent event, there might be a need to remove old speaker notes to update the information.

To Remove Confidential Information 

When sharing a PowerPoint file, you should remove confidential information that is present in speaker notes.

When Sharing PowerPoint Slides and Handouts

A presenter might want notes removed when you want to share slides or handouts with an audience. In such a case, one would like to share their slide deck with speaker notes since those are exclusive notes meant only for the presenter.

Create a PowerPoint Template

If you are converting a presentation into a PowerPoint template, remove speaker notes to make a generic version of the file for reuse.

Methods to Save Without Speaker Notes

To remove speaker notes from your presentation, see the different methods mentioned below.

Save the File in a Different Format

PowerPoint provides a wide range of options for saving your files. You can save your file as a PDF, PNG, JPEG, BMP, or in a number of other formats without speaker notes. Just go to File -> Save as and choose a file format that suits your needs.

Save PPT slide to another format

Export Your Slides

By going to File -> Export , you can explore several options to save your presentation without notes, such as in PDF, XPS, video, GIF, and other formats. Of course, not all formats will be suitable for use. Hence, you must pick the format that best suits you.

Exporting options for PPT slides

Export Your Slide Outline Only

By creating handouts without notes, you can save a copy of your slides to share without speaker notes. To do this, go to File -> Export -> Create Handouts and click the Create Handouts button. From the dialog box that pops up, select Outline Only . This will open the outline of your presentation as a Word document.

Export PowerPoint notes as outline

Choosing the Right File Format

When saving your PowerPoint file without speaker notes, it is essential to save it in the correct format. If you want to create a template, you can use POTX or POT format. You can also choose to save the file as a PPT or PPTX file. The most common file format to use is PDF to save it in a format that will not be editable. Similarly, you can save one or more files as an image file in JPEG, PNG, BMP, or other image formats.

Troubleshooting and Tips

Common issues and solutions.

Now that you know how to save PowerPoint without notes, let’s look at some common issues and their solutions that might prevent you from keeping your PowerPoint file without notes.

Unable to Edit Speaker Notes

You might be unable to edit notes in PowerPoint, and the Notes Pane , though visible, might appear grey, preventing you from doing so.

You likely cannot edit notes in PowerPoint because the file is read-only. When files are downloaded, the Enable Editing prompt appears at the top; click this prompt to make the file editable.

Unable to Save PowerPoint Files without Notes

If you encounter an issue where you cannot save your file after removing speaker notes, see if you can save it in a different location if you have sufficient disk space or if the file needs repair. Below are a few solutions to this common issue.

Check File Permissions: There can be issues with file permissions. For example, the file might be used by a cloud storage app, saving a copy online, or another program might be using it, not allowing you to change it. Try closing these programs to avoid the issue. There can also be other file permission-related issues, such as the locked file or restricted user privileges. To check the latter, right-click the file and see permissions via Properties -> Security . If the author has specified the file, request a file without limitations to edit it.

Check Disk Space: Sometimes, you might be unable to save a file because there isn’t sufficient disk space.

Save File Separately: If a file is causing issues without any apparent reason and you cannot save changes, consider saving it as a separate file and making a copy in a different location to resolve the issue.

Repair PowerPoint File: Sometimes, the PowerPoint file can become corrupt. You can try repairing the file using file repair software or opening it in Safe Mode to inspect it further.

Repair or Reinstall Office: If you have multiple Office application issues, run a Windows repair by going to Settings -> Applications -> Microsoft 365 -> Advanced Options -> Repair. You can also consider reinstalling Microsoft Office on your device. The latter might be especially suitable for non-Windows-based PowerPoint devices, such as Mac, iOS, and Android. 

Update Office: You can update a Microsoft 365 app like PowerPoint by going to File -> Account -> Update Options -> Update Now . Updating your copy of PowerPoint might help resolve various issues related to your inability to save and manage files.

Efficient Notes Management Tips

While speaker notes can be great for presenters, you should ensure that your note management is efficient.

Avoid Lengthy Notes

Whether you frequently use notes or occasionally use them for cues, short notes are the best way to avoid information overload and maintain a good presentation flow. This might also be helpful when removing notes individually since you won’t have to sift through several paragraphs to remove them.

Use Concise Information

Use concise information to keep your notes short and to the point. Consider using just a few words to remind you of vital topics or a single line of text to keep you on track.

Use Visual Cues

I suggest adding animations to reveal parts of your slide on click. This can help you focus on one topic at a time and also make your speaker notes more straightforward to read through.

Practice with Notes

It might be best to practice your entire presentation, including using speaker notes in Presenter View, to ensure smooth delivery at the time of the presentation. This might also help you refine your notes. 

Practice Active Listening

Focus on active listening and feedback from your audience to improve the use of speaker notes. You can also seek input from friends or colleagues to seek feedback or record yourself presenting to view and learn from how you deliver a presentation with speaker notes.

Speaker notes in PowerPoint can help you deliver your presentation smoothly, with key points laid out in front of you onscreen. While speaker notes are a good resource, sometimes you might need to remove them. You can use the methods mentioned above to remove notes.

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Before You Hit Send: Remove all Notes from Your Presentation in One Go

You’ve finalized your PowerPoint presentation and you’re ready to send it to clients and key stakeholders. But are you really sure it’s ready to be shared?  Removing notes from a presentation is a crucial step that is often overlooked. In this post, we’ll introduce an easy method that allows you to remove all notes from a PowerPoint presentation with just a few clicks.

PowerPoint Notes – a Versatile Tool

As you know, PowerPoint allows you to create and save notes on your presentation slides – a handy tool for many presenters. These notes are available to the presenter during the presentation, but can’t be read by the audience. Notes are also often used for comments, as well as other remarks and observations, and make collaborating on a presentation that much easier.

Sometimes though, sensitive internal information gets into a PowerPoint file that’s not meant for people outside your organization. Thankfully, PowerPoint provides a convenient way to remove the notes you don’t want others to see. The following tutorial shows you how.

Tutorial: How to Quickly Remove All Notes from a Presentation

  • Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes).
  • Click File -> Info -> Check for Issues .
  • Select Inspect Document . A dialog box will open with an extensive list of content you can review.

Content1 EN remove notes

  • Go to the end of the list and check the Presentation Notes box.
  • Start the review by clicking Inspect .

Content2 EN remove notes

  • After presentation notes have been found, click Remove All . This will delete all notes.
  • Close the Inspect Document dialog box and save the presentation.

Content3 EN remove notes

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With Microsoft PowerPoint speaker notes , you have your talking points handy during your presentation. But if you decide to remove those notes, it can be a tedious task. We'll show you how to remove the presentation notes all at once.

As a reminder, you can delete individual speaker notes easily. Open the presentation notes using the Notes button in the PowerPoint status bar or by clicking "Notes" in the ribbon on the View tab.

On the View tab, click Notes

Go to the slide with the notes that you want to delete, click in the Notes area, and remove the text. You can do this quickly by selecting all of the text and hitting your Delete key.

Select the text for the note and hit Delete

While this is fine for deleting notes on a handful of slides, it can be time-consuming if you have dozens of slides. Here's how to remove them all in one fell swoop.

Click File > Info. Under Inspect Presentation, you'll see that your slideshow contains presentation notes.

Click File, Info

Click the "Check for Issues" drop-down box in that section, and then select "Inspect Document."

Click Check for Issues and pick Inspect Document

You'll see many items that you can inspect your document for, so remember this convenient tool for those types of things later.

For this task, you'll only check the box for "Presentation Notes" at the bottom, and uncheck the rest. When you're ready, click "Inspect."

Check the box for Presentation Notes only

After a moment, you'll see the results letting you know that the presentation notes were found during the inspection. Click "Remove All."

Click Remove All

And just like that, your presentation notes will be gone! You can hit "Close" if you're finished with the Inspect Document tool.

Removed Presentation Notes

Click the arrow on the top left to return to your slideshow, and you should no longer have speaker notes on your slides.

If you want a copy of those notes before you remove them, you can always save a copy of your presentation beforehand. Or, you can print just the speaker notes for a Microsoft PowerPoint slideshow .

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  • How to Display a Ruler on PowerPoint 2007
  • How to Make the Screen Fit Within the Monitor When Using a Docking Station

The Notes pane in Microsoft PowerPoint is a handy place to type talking points and other information so that you can reference them when giving a presentation. However, it doesn't look too professional when your potential clients can read your notes as they watch your presentation. To remedy this situation, take advantage of the Presenter View feature in PowerPoint. This feature lets you view your presentation with your speaker’s notes on one monitor, while hiding your notes from your audience as the presentation plays on another monitor.

Connect your computer to a second monitor.

Open the PowerPoint presentation you would like to edit.

Click “Use Presenter View” in the Monitors group on the Slide Show tab. PowerPoint displays the Display Settings pane of the Windows Control Panel.

Click the “Monitor” tab in the Display Settings pane.

Click the monitor icon that represents the monitor you want to use to view your presentation. This is the monitor where your presentation notes will be displayed.

Click the check box next to “This is my main monitor.” If the check box is already selected, proceed to the next step.

Click the monitor icon for the monitor on which you want your notes to be invisible. This will be the monitor where your audience watches your presentation.

Click “Extend my Windows Desktop onto this monitor.” Click “OK.” Your second monitor should now appear in the Show On list in the Monitors group on the Slide Show tab.

Click “Slide Show” in the Presentation Views group on the View tab to play your presentation.

  • Microsoft Office: View Your Speaker Notes Privately, While Delivering a Presentation on Multiple Monitors
  • Microsoft Office: When and How to Use Views in PowerPoint 2010
  • Microsoft Office: Create and Print Notes Pages

Andrew Tennyson has been writing about culture, technology, health and a variety of other subjects since 2003. He has been published in The Gazette, DTR and ZCom. He holds a Bachelor of Arts in history and a Master of Fine Arts in writing.

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How to Print a PowerPoint Slideshow With and Without Notes

powerpoint presentation without notes

You can print a Microsoft PowerPoint slideshow with notes or without. This gives you the flexibility to print only what you need.

When you use speaker notes in Microsoft PowerPoint , you have the option to display those notes while you’re presenting. This is helpful for having your talking points right on the screen for only you to see.

But what if you want to print your slideshow with those presentation notes? You might want to review your notes on the go or hand them to a coworker to look over. Luckily, Microsoft has thought of this and lets you print your PowerPoint slideshow with or without speaker notes.

Print a PowerPoint Slideshow With Speaker Notes

While similar, the steps differ slightly when it comes to printing a PowerPoint slideshow on Windows versus Mac. And for each platform, there is only one way to print the presentation notes.

How to Print Presentation Notes on Windows

  • Click File > Print from the menu.

Select Notes Pages

  • Select Notes Pages .
  • You’ll see a preview of the printout on the right. This displays each slide with the presentation notes beneath. Use the arrows on the bottom to review each page if you wish.

PowerPoint Print Preview

Make any changes you need to and print as normal.

How to Print Presentation Notes on Mac

  • Click File > Print from the menu bar.

Click Show Details

  • Go down to the Layout drop-down box and choose Notes .
  • You’ll see a preview of the printout on the left side. This will display notes for slides containing them. You can use the arrows at the top to view each slide if you like.

Print PowerPoint Notes

Make any other adjustments as needed and print as you normally would.

Print a PowerPoint Slideshow Without Notes

Currently, all other printing options for PowerPoint on both Windows and Mac will print without notes.

On Windows, follow the same steps as earlier and pick Full Pages Slides, Outline, or one of the Handouts available in the Full Page Slides drop-down box.

Print Without Notes

On Mac, follow the instructions above and pick Slides, Outline, or one of the Handout layouts available in the Layout  drop-down box.

Print Without Notes

Print What You Need in PowerPoint

With the various printing options in Microsoft PowerPoint, you can print with notes, without notes, an outline, or a handout quite easily.

Remember that PowerPoint is an app that is part of the Microsoft 365 suite (formerly Office 365) of apps that gives you Word, Outlook, Excel, and others. Plus, 1 TB of OneDrive storage space for users.

For more help with PowerPoint, take a look at how to add slide numbers or find your presentation word count .

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How to Hide Notes in PowerPoint While Presenting

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PowerPoint presentations are effective tools for delivering information, whether to a small group or a large audience. The key to a successful presentation is having all the necessary information integrated into the slideshow for the audience to follow and understand. However, sometimes, it is essential for the presenter to have personal notes to aid in delivering the presentation effectively. Fortunately, PowerPoint offers several ways to add speaker notes to a slide, and various ways to hide these notes while presenting. In this article, we will explore why you might want to hide notes in PowerPoint, how to add and customize speaker notes, the benefits of using speaker notes, how to hide all notes, different ways to hide notes, how to reveal your hidden notes, tips for using hidden notes, and much more. Let’s dive in.

Table of Contents

Why You Might Want to Hide Notes in PowerPoint

One of the primary reasons to hide notes in PowerPoint is to prevent them from distracting the audience during the presentation. When presenting with notes fully visible, the audience may focus more on the presenter trying to read the notes than the actual presentation. Also, it can be embarrassing to have personal notes displayed on the screen due to the possibility of losing privacy and being vulnerable to judgment. Thus, hiding them is the way to go.

Another reason to hide notes in PowerPoint is to create a more polished and professional presentation. By hiding notes, the audience sees only the slides and the presenter’s confident delivery, without any distractions. This can help to create a more engaging and effective presentation, as the audience is more likely to focus on the content being presented. Additionally, hiding notes can be useful when sharing the presentation with others, as it ensures that only the intended information is being shared.

How to Add Speaker Notes in PowerPoint

Adding speaker notes in PowerPoint is a straightforward process. To add a note, follow this simple procedure:

  • Open the PowerPoint application.
  • Select the slide you want to add a note to.
  • Click on the ‘Notes’ section located at the bottom of the screen.
  • Type in your speaker notes.

And that’s it. Repeat this process for every slide you want to add notes to.

Speaker notes are an essential tool for any presenter. They allow you to keep track of important points, statistics, and other information that you want to convey to your audience.

Additionally, speaker notes can help you stay on track during your presentation. By having your notes in front of you, you can ensure that you cover all the necessary points and don’t forget anything important.

The Benefits of Using Speaker Notes in PowerPoint

Having speaker notes in a PowerPoint presentation helps the presenter deliver their content more effectively. Speaker notes act as a guide that helps the presenter stay on track, communicate clearly, and avoid missing out on essential points. With speaker notes in place, it’s easy to glance at them once in a while to ensure that the presentation stays on track without the audience noticing. It also helps the presenter remember critical information that could otherwise slip their mind during the presentation.

Another benefit of using speaker notes in PowerPoint is that it allows the presenter to customize their presentation for different audiences. With speaker notes, the presenter can adjust their delivery and language to suit the audience’s level of understanding and interest. This helps to keep the audience engaged and interested in the presentation.

Additionally, speaker notes can serve as a useful reference for the presenter after the presentation is over. The notes can be used to review the content covered in the presentation and identify areas for improvement. This can be especially helpful for presenters who give frequent presentations and want to continually improve their delivery and content.

How to Customize Your Speaker Notes in PowerPoint

You can customize your speaker notes in PowerPoint in different ways, including font size and style, color, and adding images if needed. Follow these simple steps to customize your notes.

  • Open the slide with the notes you want to customize.
  • Highlight the text you want to format.
  • Select the font size, color, and style you want to add from the ‘Home’ tab under the ‘Font’ section. You can also insert images you want to appear in the notes.
  • Save your changes and exit the customization section.

Customizing your speaker notes can help you deliver a more engaging and effective presentation. You can use different font styles and colors to highlight important points or add images to make your notes more visually appealing. Additionally, you can use bullet points or numbered lists to organize your notes and make them easier to follow. By taking the time to customize your speaker notes, you can ensure that you are well-prepared and confident when delivering your presentation.

The Different Ways to Hide Your Notes in PowerPoint

PowerPoint offers several ways to hide speaker notes during a presentation. The most common method is to use the Presenter View, which displays the notes on the presenter’s screen while the audience sees only the slides. To enable Presenter View, go to the Slide Show tab and select “Use Presenter View” under the Monitors group.

Another method is to simply not display the notes on the screen. You can ensure this by not dragging the notes section up to be visible in the presentation mode or by not using Presenter View if you don’t need to see the notes yourself.

How to Hide All Notes in PowerPoint with a Single Click

Unfortunately, there is no ‘Hide All’ feature with a single click that hides speaker notes in PowerPoint. To prevent the audience from seeing your notes, you should use Presenter View or ensure that the notes are not displayed on the screen during the presentation.

Hiding Your Notes on a Single Slide vs. Hiding Them Throughout the Presentation

If you want to ensure that notes are not visible on a single slide during a presentation, simply do not include notes for that slide or avoid referring to them in Presenter View.

To avoid showing notes throughout the presentation, refrain from using Presenter View or dragging the notes section into view during Slide Show mode.

How to Reveal Your Hidden Notes During a Presentation

To reveal your notes during a presentation, you can use Presenter View, which automatically displays your notes on your screen but not to the audience. There is no need to click a ‘Notes’ button; the notes are visible in a pane next to the slides in Presenter View.

Tips for Using Hidden Notes Effectively During a Presentation

To use hidden notes effectively during a presentation, follow these tips:

  • Ensure that the font size for the notes is readable for easy viewing.
  • Stick to essential key points to avoid being confused while reading.
  • Familiarize yourself with the presentation and the notes before presenting.
  • Coordinate your presentation with the notes to avoid skipping or repeating information.
  • Keep your notes hidden from the audience for maximum effect.

Troubleshooting: What to Do If You Can’t Find Your Hidden Notes

It’s possible to have difficulty finding hidden notes in PowerPoint, but here’s what you can do:

  • Look for the ‘Notes’ section at the bottom of the screen.
  • Check if notes are turned on from the ‘Slide Show’ tab.
  • Make sure that the ‘Notes’ section is not minimized or hidden.
  • Check if there are notes on other slides.

By following these steps, you should be able to find your hidden notes in PowerPoint.

Best Practices for Using Speaker Notes in PowerPoint

Here are some best practices when using speaker notes in PowerPoint:

  • Use speaker notes to guide you and help you stay on track.
  • Avoid filling the notes section with unnecessary information to reduce clutter.
  • Customize the notes section to fit your presentation style and preferences.
  • Consider using the presenter view to make delivering your presentation easier.
  • Familiarize yourself with your presentation and notes before presenting to ensure a smooth delivery.

Alternatives to Hiding Speaker Notes in PowerPoint

If you don’t want to hide notes in PowerPoint, consider using alternatives such as cue cards, a printed script, or memorizing the presentation. However, using Presenter View is a convenient way to keep your personal notes visible to you but not to the audience.

How to Remove Hidden Notes After a Presentation

To remove the visibility of notes after a presentation, simply exit Presenter View or Slide Show mode. This will return your presentation to the normal editing view, where notes are not automatically displayed.

Conclusion: Mastering the Art of Hiding Notes in PowerPoint

In conclusion, hiding notes can make your PowerPoint presentation more effective, professional, and engaging. With the methods outlined in this article, you should be able to manage speaker notes effectively, ensuring they are hidden from the audience while remaining accessible to you as needed. Remember to practice and familiarize yourself with these techniques to deliver a seamless presentation. Happy presenting!

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How To Remove Notes In PowerPoint

Are you tired of cluttered slides filled with unnecessary notes in your PowerPoint presentations?

Follow our step-by-step guide on how to easily remove notes from your presentations, along with additional tips to streamline your slides.

Key Takeaways:

Why remove notes in powerpoint.

Removing notes in PowerPoint is crucial for several reasons. Notes may contain sensitive information that is not meant for the audience. Notes can clutter slides and distract viewers from the main content of the presentation.

Hiding notes ensures that the audience focuses solely on the visual and textual elements that you want to convey, creating a more polished and professional appearance. It allows the presenter to maintain control over the flow of information, guiding the narrative without interruptions.

Keeping notes hidden also encourages speakers to engage more with the audience, rather than reading directly from the slides. This practice leads to a more dynamic and impactful delivery, enhancing the overall effectiveness of the presentation.

Notes are Not Relevant to Audience

Including notes on the slides can lead to the presenter reading directly from them, resulting in a disconnected and less dynamic interaction with the audience.

Notes Take Up Space on Slides

Notes may contain sensitive information.

Notes in PowerPoint presentations may contain sensitive information that is not intended for the general audience. Removing these notes helps maintain confidentiality and ensures that only relevant content is shared.

How to Remove Notes in PowerPoint

To remove notes from a PowerPoint presentation, follow these steps to ensure a clean and professional final document.

To begin, open your PowerPoint presentation in the Microsoft program. Once your presentation is opened, navigate to the ‘View’ tab located on the top menu bar. From the drop-down menu, select ‘Notes Page’ to access the speaker notes section. Here, you will see the notes associated with each slide. Identify the notes you want to remove and simply delete the content. You can also choose to format the notes or adjust their layout for optimal presentation.

Step 1: Open the PowerPoint Presentation

A new window will appear, allowing you to browse through your files. Locate and select the PowerPoint presentation with the notes you want to remove. Click ‘Open’, and the selected document will load into the PowerPoint application.

Step 2: Go to the Notes Page View

Step 3: select all notes.

Once in the Notes Page view , select all notes within the PowerPoint document to prepare for their deletion. This step ensures a comprehensive removal of all accompanying notes.

One efficient way to accomplish this is by clicking on the first note in the Notes pane, then holding down the shift key and scrolling down to select all the notes simultaneously. Alternatively, you can press Ctrl+A on your keyboard to select all notes at once.

By utilizing these methods, you can easily streamline the deletion process and ensure that no notes are left behind.”

Step 4: Delete the Notes

Removing notes in a PowerPoint presentation is crucial for refining the overall presentation quality. By deleting extraneous notes, you consolidate the key information, ensuring that your audience’s focus remains on the main content without distractions. This process not only enhances the clarity and coherence of your presentation but also creates a smoother flow for your audience to follow. It streamlines the viewing experience and helps to convey your message more effectively.

Step 5: Save the Presentation

Lastly, remember to save the PowerPoint presentation after removing the notes to secure the updated version of the document. Saving ensures that the changes made, including note deletions, are preserved.

Additional Tips for Removing Notes in PowerPoint

One effective way to handle individual notes in PowerPoint is to right-click on the note you want to delete and select ‘Delete’. This allows you to remove specific notes without affecting others. Alternatively, you can use the shortcut key combination of ‘Ctrl+Shift+D’ to quickly delete selected notes, saving you time and effort. To streamline the note-removal process further, create a table to organize and categorize your notes, making it easier to identify which ones need to be deleted or edited.

Use the ‘Delete All’ Option

One efficient method for removing notes in PowerPoint is to utilize the ‘Delete All’ option to swiftly clear all notes from the presentation. This streamlined approach simplifies the note-removal process.

Hide Notes Instead of Deleting Them

When you remove notes from your PowerPoint slides, you are essentially streamlining the visual focus for your viewers, allowing them to concentrate on the key message without distractions.

Removing notes plays a crucial role in protecting confidential data shared during the presentation, ensuring that only intended recipients have access to sensitive information.

About the Author

Regina Griffin, an experienced educator based in Oregon, US, shares valuable insights and tutorials on PowerPoint presentation management. Her expertise and commitment to educational excellence enrich learning experiences for students and professionals worldwide.

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Frequently Asked Questions

How do i remove notes in powerpoint.

To remove notes in PowerPoint, simply go to the View tab and click on the Notes button in the Presentation Views section. This will hide the notes section from your presentation.

Can I remove notes from a specific slide in PowerPoint?

Yes, you can remove notes from a specific slide in PowerPoint by going to the Notes section in the View tab and unchecking the box next to the specific slide you want to remove notes from.

Is there a way to remove all notes from my PowerPoint presentation at once?

How can i remove speaker notes in powerpoint.

To remove speaker notes in Powerpoint, go to the Notes section in the View tab and uncheck the box next to “Speaker Notes”. This will remove all notes from your presentation that were intended for the speaker.

What is the difference between hiding and removing notes in PowerPoint?

Can i add notes back into my powerpoint presentation after removing them, similar posts, how to save image without background in powerpoint, how to view notes in powerpoint while presenting, how to insert a video into a shape in powerpoint, how to draw in powerpoint, how to insert a row into a table in powerpoint, how to calculate in powerpoint.

How to Clear Notes from PowerPoint Before Sharing

If you plan on sharing your PowerPoint Slideshows, its best to leave out your added notes that you wrote while constructing the presentation since there might be information you might not want disclosed.

Before Sharing, make a copy of the presentation so you can retain your original copy if you need to access your notes again. To do this, click File > Save As.

image

Give the presentation a new name and click Save :

image

After saving the presentation, click File again then click Info.

image

Under Prepare for Sharing, click the Check for Issue button then click Inspect Document.

image

This will launch the Document Inspector dialog.

image

Click the Inspect button at the bottom of the window. This will run a quick scan and check for information within the notes area.

image

As you can see in the above screenshot, we do have some Presentation notes, click the Remove All button to clear out this information, the click Close. You can go ahead and share your presentation now.

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  • Start the presentation and see your notes in Presenter view Article
  • Add speaker notes to your slides Article
  • Rehearse and time the delivery of a presentation Article
  • Record a slide show with narration and slide timings Article
  • Print your PowerPoint slides, handouts, or notes Article
  • Create a self-running presentation Article

powerpoint presentation without notes

Add speaker notes to your slides

When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience.

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.

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Add notes while creating your presentation

The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes . Type your speaker notes there. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).

Shows the speaker Notes pane in PowerPoint

If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line of the pane and then dragging upward after the pointer turns into a double-headed arrow.

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to while editing your presentation, see  Add speaker notes to your slides.  

powerpoint presentation without notes

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation.

By default, PowerPoint is set to use Presenter view when you run a slide show. You can change this setting on the Slide Show tab of the PowerPoint ribbon:

The Presenter View option is controlled by a check box on the Slide Show tab of the ribbon in PowerPoint.

Read Start the presentation and see your notes in Presenter view for more details about how to see and use Presenter view.

Print speaker notes

See Print slides with or without speaker notes .

Print slides with or without speaker notes

Start the presentation and see your notes in Presenter view

Transfer slides from one presentation to another

Add notes to your slides

To add notes to your slides, do the following:

On the View menu, click Normal .

Select the thumbnail of the slide you want to add notes to.

Shows a slide selected in the thumbnail pane in PowerPoint 2016 for Mac

The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

Shows the notes pane in PowerPoint 216 for Mac

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

On the View menu, click Presenter View .

You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

Shows notes in Presenter View in PowerPoint 2016 for Mac

Your audience will only the slides that you're presenting in your presentation, and not your notes.

Print your slides and handouts

PowerPoint for the web lets you create speaker notes, but it doesn't have the ability to show you the notes while you're presenting your slide show.

Create speaker notes

On the View tab of the ribon, in the Show group, select Notes.

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

The Notes pane appears across the bottom portion of the window.

If you're a Microsoft 365 business subscriber and your presentation is stored on OneDrive for work or school or SharePoint in Microsoft 365, you can print your speaker notes. See Print your PowerPoint slides, handouts, or notes for more information.

See speaker notes while presenting

Currently you must use a desktop version of PowerPoint to see speaker notes while you're presenting.

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How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

Maintaining control over the content you share holds significant importance for everyone. This becomes particularly crucial when sharing a PowerPoint presentation on Zoom, as there might be certain elements, like private notes, that you'd prefer not to expose to the entire audience. This article aims to guide you through the process of how to share PowerPoint on Zoom without showing notes, ensuring that your shared materials are presented with the desired discretion.

Share PowerPoint on Zoom without showing notes

How to share PowerPoint on Zoom without showing notes? (In Easy Steps)

One of the methods to share a PowerPoint presentation on Zoom without showing your notes is to use the Portion of Screen option in the Advanced tab of the Share Screen menu. This option allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen that contains the notes. In this section, we will address the issue of how to share PowerPoint on Zoom, here are the steps to do this:

Step 1: Open your PowerPoint presentation and go to the Slide Show tab from the menu. Click on “Set up Slide Show”.

PowerPoint Set up Slide Show option

Step 2: Opt for "Browsed individually (window)" from the "Set up Show" menu. Click “OK”. This will make your presentation run in a window instead of full screen.

PowerPoint Set up Show

Step 3: Start or join a Zoom meeting and click on Share Screen in the meeting controls.

Zoom meeting

Step 4: Select "Portion of Screen" from the Advanced tab. Click Share.

Zoom share screen options

Step 5: A green border will appear on your screen, indicating the portion that is being shared. You can resize and move the border to fit your slides. Make sure that your notes are not visible within the border.

Zoom share screen border

Step 6: Switch back to PowerPoint and click on the Slide Show tab. Click "From Beginning" or "From Current Slide" to begin the presentation.

PowerPoint start slideshow

Step 7: You can use the presenter’s view to see your notes and control the presentation.

PowerPoint presenter’s view

Step 8: Adjust the green border according to your presentation screen. As you resize or move the screen, the border turns orange indicating that the screen is not being shared.

Zoom adjust share screen size

Step 9: To stop sharing, click on “Stop Share” located in the Zoom Toolbar.

Zoom stop sharing

This is how you can share your PowerPoint presentation on Zoom without showing your notes using the Portion of Screen option. This method to share PowerPoint on Zoom allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen from your viewers..

Sharing your PowerPoint presentation on Zoom without showing your notes can be a challenge, but it is not impossible. Learn how to share PowerPoint on Zoom and with some preparation and practice, you can master this skill and impress your audience with your presentation. Remember to test your settings before you start your meeting, and adjust them as needed during your presentation.

How to Edit Your Presentation for Free?

WPS Office holds a prominent position in the world of productivity tools, offering a host of remarkable benefits. From its intelligent integration of AI into word processing to its simplified interfaces for spreadsheets and presentations, WPS Office provides a comprehensive suite of features. What's more, it seamlessly syncs with Microsoft Office, facilitating a smooth experience for users. A particularly appealing aspect is that all these features are available completely free of charge, making WPS Office a highly accessible and valuable tool.

Steps to edit Word/Excel/PowerPoint in WPS:

Step 1: First, open your web browser and go to the WPS Office website. Next, click on the "Download" icon located in the middle of the page.

 WPS Office Download

Step 2: Once you've downloaded the file, simply double-click on it to open it. This will start the installation process.

WPS Office installation

Step 3: After the installation is finished, you're ready to start using WPS Office.

WPS Office interface

Edit a Word File:

Step 1: Locate and launch the WPS Office app on your computer.

Step 2: Select "Docs" from the Sidebar menu. Utilizing WPS Writer, locate and open your Word document.

WPS Office Docs

Step 3: To fine-tune your Word Document, utilize the useful editing tools included in WPS Writer's various tabs.

WPS Writer tools

Edit an Excel File:

Step 1: To get started, choose "Sheets" in the Sidebar menu. Then, locate and open your Excel document.

WPS Office Spreadsheet

Step 2: To easily improve your spreadsheet, make the most of the editing tools available on WPS Spreadsheet's tabs.

 WPS Spreadsheets tools

Edit a PowerPoint Presentation:

Step 1: Select "Slides" from the Sidebar menu. Next, locate and launch your PowerPoint Presentation.

 WPS Office Presentations

Step 2: To quickly improve your presentation, take advantage of the helpful editing tools found in WPS Presentation's numerous tabs.

WPS Presentation tools

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Q1. Can I share specific slides instead of the full presentation on Zoom?

Yes, Zoom lets you share the entire screen or specific program windows. To focus on specific slides, open a PowerPoint file separately and select to share only the window containing the slides. This method provides a more targeted and efficient sharing experience, ensuring your audience sees the desired content without unnecessary distractions.

Q2. Will my participants be able to download my PowerPoint presentation during the Zoom meeting?

No, Zoom meeting attendees do not have the authority to download shared PowerPoint presentations during the meeting, ensuring security and reducing illegal circulation. However, they can download the shared PowerPoint if you send them a separate direct download link.

Mastering Discreet PowerPoint Sharing on Zoom

This article highlights the significance of utilizing Zoom for presentation sharing, especially for remote work and online presentations. We've discussed a comprehensive method to address the issues of how to share PowerPoint on Zoom without showing notes. For a streamlined experience, WPS Office offers enhanced simplicity in this aspect.

  • 1. How to Share PowerPoint On Teams without Showing Notes
  • 2. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
  • 3. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
  • 4. Zoom: Sharing PowerPoint without Showing Notes On Mac
  • 5. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
  • 6. How to Share PowerPoint Without Showing Notes (Step-By-Step)

powerpoint presentation without notes

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to Use Speaker Notes in PowerPoint

How to Use Speaker Notes in PowerPoint

Have you ever been halfway through a presentation, only to realise that you’ve forgotten a key point or stumbled over a statistic? I’ve been there, and I’m sure you have too. Good news, there’s something that can help you with exactly this. Speaker notes.

In this article, we’ll talk about speaker notes, and I’ll guide you from being a hesitant presenter to a confident communicator. We’ll go into why speaker notes matter, advantages, how you can create good speaker notes, and more. So, keep reading!

Why Speaker Notes Matter

+1000 confidence.

Presentations are often packed with a lot of information. Speaker notes act as a safety net, reminding you of key talking points. This will reduce stress and allow you to deliver a presentation confidently.

Smoother transitions

It’s normal to fumble between slides, but this can disrupt your flow, especially if you’re already a little nervous. Speaker notes are great for smoothening your transitions and will help you navigate between topics in your presentation.

More details

Your slides should only have a few words on it. They are just there to compliment your presentation. So, what if you want to dive deeper into complex ideas, or provide additional context on a topic? Speaker notes are the right place for this. Add what you need in your speaker notes, without cluttering your slides.

How to Add Speaker Notes:

While editing your presentation, select the slide you want to add notes to.

Look for the Notes pane below the slide.

Click on the notes button below your slide to add speaker notes in PowerPoint.

Type your speaker notes directly into the Notes pane.

A preview of what speaker notes look like in PowerPoint.

These notes won’t be visible to the audience during the presentation but you can view them in presenter view:

A preview of what speaker notes look like in presenter view.

Presenter View:

When you start the slide show and your computer is connected to a projector, Presenter View appears on your screen. In Presenter View, your notes for each slide appear under the next slide. You can scroll through them as needed while presenting.

If Presenter View does not appear, you can try turning it on by going to Slide Show in the ribbon and selecting Use Presenter View.

The option in PowerPoint to switch on presenter view.

If you’ve got too much text, you can try adjusting the font size in Presenter View to get more text visible on your screen. You can do this by clicking on the 2 buttons below the speaker notes.

But presenter view works only when you’ve got 2 screens. Which means you need a laptop to work your slideshow, and another screen, tv or projector to display the slides to your audience. So what do you do if you don’t have 2 screens?

Here are some alternatives you can try:

Speaker Notes without Presenter View – Alternate Ideas

If you don’t have 2 screens, you can always make use of cue cards for your presentation. This gives you the same advantage, and it makes you look kinda cool, if you’ve got your cue cards organized. I’ve got an article on cue cards that you may find interesting, check it out here .

Make sure you use speaker notes in your next presentation as it can truly help you improve your presentation delivery and boost your confidence. I hope the tips provided in this article were useful.

If you need a little help with your presentations, I highly suggest you to check out the rest of this website. SlideBazaar offers tons of presentation themes, templates, a free PowerPoint add-in and more resources to help you create stunning presentations, faster!

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The only good reason to add busy, cluttered slides to your presentation.

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The 2022 Apple Worldwide Developers Conference at the Apple Park in Cupertino, California. (Photo by ... [+] Wu Xiaoling/Xinhua via Getty Images)

We’ve all seen cringe-worthy PowerPoint slides so cluttered with information that they’re nearly impossible to read. You know the ones. The text is reduced to 9-point or 12-point font to squeeze everything in.

Busy slides frustrate the audience because of a concept called ‘cognitive load.’ Too much text, too many numbers, and too many graphs overwhelm our ability to process and retain information.

Effective presenters avoid text-heavy slides. Instead, they favor clean, minimalist designs that are attractive and easy to read. However, there is one reason—and one reason only—to include a busy slide in a persuasive presentation:

Add a busy slide to a presentation only when you intend to overwhelm your audience.

In other words, a slide could contain a mountain of information because it is not meant to be read, consumed, and digested. It’s there to stress a point.

For example, in March, the National Association of Realtors agreed to a massive $418 million settlement over commissions that home buyers and sellers pay to real estate agents in the U.S. Since the settlement might convince prospective home buyers to negotiate lower commissions, real estate agents have had to turn up their persuasive skills to articulate the value they provide.

Recently, Realtor.com launched a digital and print campaign to demonstrate the value agents bring to the transaction. One ad fills the entire length of a standard newspaper. The headline reads:

So, you’re ready to buy a home. Here’s the next 111 to-dos.

Best High-Yield Savings Accounts Of 2024

Best 5% interest savings accounts of 2024.

Realtor.com advertisement

Good luck reading the remaining text (on left). It is purposely written in tiny font to squeeze in the dizzying number of details that buyer’s agents navigate to facilitate a home buying transaction

The point of the ad is that home buyers need support. The implication is that you can try to accomplish all the tasks yourself—researching, preparing financial documents, making offers, and considering legal protections. Or you can make just one decision: find a buyer’s agent.

Realtors making presentations to win over clients would be well served to include such a slide—one that's so dense it's almost illegible without a magnifying glass.

There are times when the intentional use of busy slides supports the argument.

Take Apple, for example. The company’s product launches are notable for minimalist and visually appealing slides that contain more photos and images than text.

However, in June, when Apple unveiled new products, features and plans to put artificial intelligence in every corner of its iPhone, the company's speakers intentionally broke the mold by including strategically cluttered slides.

For example, after one speaker highlighted notable updates in macOS Sonoma, the Mac's latest operating system, he projected a slide filled with boxes highlighting dozens of other features: updates to Apple’s browser, Safari, new gaming titles, iPhone mirroring on the desktop, and much more.

The slide only stayed up for 20 seconds. It was far too little time to read everything, but that’s the point—it was intentionally cluttered to put an exclamation point on the product announcement.

The intentional use of clutter is as much of an art as the deliberate use of white space. So get busy, but only when the time is right.

Carmine Gallo

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  4. How Do I Create A Copy Of A Powerpoint Presentation Without Notes

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COMMENTS

  1. How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

    To save a PowerPoint presentation as a PDF and remove speaker notes: Click the File tab in the Ribbon. Click Print. Ensure that Print All Slides and Full Page Slides are selected below Settings. Click Save As. Navigate to the location where you want to save the PDF file. If necessary, click More Options.

  2. How to Make PowerPoint Notes Invisible While Presenting

    Step 2: Enable Presenter View. In PowerPoint, click on the 'Slide Show' tab and check the 'Use Presenter View' box. Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the 'Monitors' group on the 'Slide Show' tab.

  3. [SOLVED!!] Remove All Notes from PowerPoint! (Even on Mac!)

    To remove Notes from PowerPoint, click on "File" and then "Info". Next, click on "Check for Issues" and then "Inspect Document". Finally, select "Annotations", "Comments" and "Notes" and then click "Remove all" to remove all comments from your PowerPoint presentation. There is more than one way to remove Notes ...

  4. How to Remove Notes from PowerPoint

    Manually deleting notes from PowerPoint slide. Once the notes have been edited or deleted, click the Notes pane again from the button or View tab to close the Notes pane. Saving PowerPoint without notes Deleting All Notes in a Presentation. There might be a time when you need to delete all notes in a PowerPoint presentation.

  5. Remove PPT Notes before Sending the Slides

    Thankfully, PowerPoint provides a convenient way to remove the notes you don't want others to see. The following tutorial shows you how. Tutorial: How to Quickly Remove All Notes from a Presentation. Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes). Click File-> Info-> Check for ...

  6. Print slides with or without speaker notes

    It's actually simpler to print slides without speaker notes than with them—in fact, there is only one way to print speaker notes with slides. Click File > Print. Under Settings, click the second box (which defaults to say Full Page Slides ), then under Print Layout, click Notes Pages. Notes Pages prints one slide per page, with speaker ...

  7. Start the presentation and see your notes in Presenter view

    Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.

  8. How to Delete All Presentation Notes at Once in Microsoft PowerPoint

    As a reminder, you can delete individual speaker notes easily. Open the presentation notes using the Notes button in the PowerPoint status bar or by clicking "Notes" in the ribbon on the View tab. Go to the slide with the notes that you want to delete, click in the Notes area, and remove the text. You can do this quickly by selecting all of the ...

  9. How to Make PowerPoint Notes Invisible During Presentations

    9. Click "Slide Show" in the Presentation Views group on the View tab to play your presentation. The Notes pane in Microsoft PowerPoint is a handy place to type talking points and other ...

  10. How to Print a PowerPoint Slideshow With and Without Notes

    How to Print Presentation Notes on Windows. Click File > Print from the menu. Below Settings, click the drop-down box that displays Full Page Slides. Select Notes Pages. You'll see a preview of ...

  11. How to Hide Notes in PowerPoint While Presenting

    It's possible to have difficulty finding hidden notes in PowerPoint, but here's what you can do: Look for the 'Notes' section at the bottom of the screen. Check if notes are turned on from the 'Slide Show' tab. Make sure that the 'Notes' section is not minimized or hidden. Check if there are notes on other slides.

  12. How to remove notes from PowerPoint before sharing

    In this short video, I'll show you an easy way to remove all speaker notes from PowerPoint slides. I recommend you do this anytime you have to share the pres...

  13. How to Share PowerPoint Without Showing Notes

    To share a presentation as a PDF handout without notes or comments: Go to File > Export > Create PDF/XPS Document. In the options dialog, uncheck "Document properties" and "Comments". Click Options to open the Publish as PDF or XPS window. Under "Include non-printing information" uncheck "Speaker notes". Click OK, choose a save ...

  14. Saving a PPT without allowing notes view

    Report abuse. I don't think you can disallow the notes page view but you can easily kill all notes and send a copy without notes. File > Check for issues will give an option to remove notes. www.pptalchemy.co.uk. AL. Alice0124. Replied on July 13, 2015. Report abuse. In reply to John SR Wilson's post on July 13, 2015.

  15. How To Remove Notes In PowerPoint

    Click on 'File', and a drop-down menu will appear. Select 'Open' from this menu. A new window will appear, allowing you to browse through your files. Locate and select the PowerPoint presentation with the notes you want to remove. Click 'Open', and the selected document will load into the PowerPoint application.

  16. Print slides with or without speaker notes

    It's actually simpler to print slides without speaker notes than with them—in fact, there is only one way to print speaker notes with slides. Click File > Print. Under Settings, click the second box (which defaults to say Full Page Slides ), then under Print Layout, click Notes Pages. Notes Pages prints one slide per page, with speaker ...

  17. Seeing your Speaking Notes in PowerPoint while presenting slides in

    Step 2: Set up the PowerPoint Slide Show in a window. Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the "Browsed by an individual" mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button.

  18. How to Clear Notes from PowerPoint Before Sharing

    To do this, click File > Save As. Give the presentation a new name and click Save: After saving the presentation, click File again then click Info. Under Prepare for Sharing, click the Check for Issue button then click Inspect Document. This will launch the Document Inspector dialog. Click the Inspect button at the bottom of the window.

  19. Add speaker notes to your slides

    Add notes while creating your presentation. The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes. Type your speaker notes there. If you don't see the Notes pane or it is completely minimized, click Notes on the task ...

  20. How to Share PowerPoint Without Showing Notes (Step-By-Step)

    Step 1: Attach your computer to an additional monitor. Step 2: Open the desired PowerPoint presentation for editing. Step 3: On the Slide Show tab, select "Show Presenter View" in the Monitors section. Step 4: This will open the Display Settings panel in the Windows Control Panel.

  21. How to Share PowerPoint On Teams without Showing Notes

    Step 1: Open your presentation in PowerPoint that you want to share. Step 2: Connect with your team using Teams or start a new meeting. Step 3: Go to the Share option in Microsoft Teams. Step 4: Select the Window option. Step 5: Choose the PowerPoint presentation window to share and click the Share button.

  22. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

    In this section, we will address the issue of how to share PowerPoint on Zoom, here are the steps to do this: Step 1: Open your PowerPoint presentation and go to the Slide Show tab from the menu. Click on "Set up Slide Show". Step 2: Opt for "Browsed individually (window)" from the "Set up Show" menu. Click "OK".

  23. How to Use Speaker Notes in PowerPoint

    Speaker notes are the right place for this. Add what you need in your speaker notes, without cluttering your slides. How to Add Speaker Notes: While editing your presentation, select the slide you want to add notes to. Look for the Notes pane below the slide. Type your speaker notes directly into the Notes pane.

  24. 5 Free Alternatives To Microsoft PowerPoint

    Like most presentation apps, Canva lets you collaborate with your team members and work across devices seamlessly. The Canva app for mobile also lets you control your slides remotely during your ...

  25. The Only Good Reason To Add Busy, Cluttered Slides To Your Presentation

    Busy slides frustrate the audience because of a concept called 'cognitive load.' Too much text, too many numbers, and too many graphs overwhelm our ability to process and retain information.