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Civil Service Personal Suitability & Behaviour Statements (2024 Update)

Personal and Suitability Statements Civil Service

Learn all about Civil Service Personal Statements, Statements of Suitability & Behaviour Statements.

Looking to get a post in the Civil Service or zoom up the career ladder with a promotion during 2024?

If you have made or are considering making a Civil Service application or to other large employers, you will most likely have come across personal statements, behaviour statements and statements of suitability.

There are three different types of statement you may be asked to submit.

Personal Statement
Statement of Suitability
Behaviour Statement

It can be easy to get confused between these three, however, we view a personal statement and statement of suitability as largely the same.

A behaviour statement, however, is different as this will relate just to behaviours and usually requires the use of the STAR method when structuring your examples.

In this comprehensive guide, we will show you how to get detailed Civil Service personal statement examples relevant to your level along with 250 word behaviour statements, great for inspiration.

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In This Lesson:

What is a personal statement / statement of suitability, why the civil service requests personal or suitability statements, how long should a personal or suitability statement be, how to deal with limited word count – example 250 words, creating a personal statement for senior leadership posts, using your personal statement to sell yourself, 8 top tips for civil service statements of suitability and personal statements, how to introduce yourself in a personal or suitability statement.

Civil Service Personal / Suitability Statement Example

What is a Civil Service Behaviour Statement?

Typical civil service behaviour statement examples, how to answer civil service behaviour statements.

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A Civil Service personal statement or statement of suitability is designed to be a summary, a written addition to your CV or application. It will be used by the recruiter to check your suitability and it will be assessed against the required Civil Service Success Profiles and strengths.

While your CV will detail your career history, experience and qualifications, it does not show who you are as a person. The personal or suitability statement offers you an excellent opportunity to provide more context and to outline why you are ideal for the role.

This text sits alongside your CV and is a great way for you to clearly show how you meet each of the essential criteria for the role and how your skills are relevant.

See how you can get your personal and suitability statements written for you in minutes.

When advertising a position, employers such as the Civil Service provide a job description which will detail the responsibilities, essential criteria and desirable skills. It will also specify the behaviours you will be assessed against.

This combination paints a picture of the perfect candidate for the role, someone they envisage as being an ideal employee in the post. The personal statement is a way for you to expand on your CV and to provide evidence showing that you bring all of these essential criteria.

Used well, your statement is an ideal way to align what you bring with what they need . A well written document will show clearly and instantly how your skills and experience best fit the role.

In our experience, most Civil Service personal or suitability statements are circa 500 – 750 words. For senior posts you may be allowed to write up to 1,250 words and some DWP posts ask for 1,200 words.

While it’s possible to have a request for a personal statement of just 250 words , we find these are more likely to be behaviour statements. Where we have seen a request for a statement of just 250 words, this is usually in the form of an interview question. For example, here is one from a recent job posting:

Tell us why you have applied for the role and what you hope to gain from the apprenticeship in terms of new learning and skills. (250 words max)

Study the job advert and description and make note of the word count if available. It is vital that you do not go over as this will show poor communication skills and an inability to summarise.

Irrespective of the word count, proper editing of your statement is essential. For example, there may be ten or more essential criteria plus three to five Success Profiles behaviours outlined in the job description. So how can you fit all of this in?

Proper preparation is essential and a top tip is to take the essential criteria and group them under common themes. You may find that your experience and an achievement can be used to address multiple points.

Use headings for your paragraphs and set yourself the discipline of spending only a hundred words on each point for example.

When you have a first draft, you are still likely to have exceeded the word limit – and this is a good thing. Now you have enough material to be discerning. Cross out all the parts that feel weak or unimportant until you are down to the most powerful ideas.

If going for a Civil Service leadership position, Grade 6 or 7 , your statement will require more thought and depth, as you need to communicate your character for the role and your vision for leading others. What are your values in leadership? What do you see as central to the exceptional performance of a team?

Before writing your statement, sit and map out the fundamentals of how you will take on the task. Then, as you write your statement, weave these beliefs into your text and link these directly to specific examples where you have proven their success.

Save time and effort and let InterviewGold create your statements for you . Fully tailored to you and your target job and perfectly structured with the correct word count.

Do not be afraid to blow your own trumpet in your personal or suitability statement. By that, we do not mean boasting or exaggerating, simply, state your great achievements, describe the behaviours you used to deliver them and highlight the skills and strengths you bring.

In a competitive sector such as this, you need to stand out as being an overall perfect fit for the role. Consequently, everything you write in your supporting statement needs to be tailored to the essential criteria.

Go through the job description and highlight the top 4 or 5 key responsibilities and duties and address each of these separately. Note keywords that seem to come up time and again and mirror this language in your statement.

Use bullet points and use these as the topics for your paragraphs. Of course, do not just repeat phrases they use but use them as a guide, edit and refocus.

To make your Civil Service personal or suitability statement really stand out here are some top tips. This guidance applies equally to all Civil Service roles from EO, HEO, SEO and to senior posts.

Your statement must reflect your recent and relevant experience, skills and achievements.
Avoid the temptation to just use the same statement for each application, instead, tailor it to the role.
Address each requirement directly, providing evidence in the form of an achievement, skill, development or experience gained.
Describe what you bring, the skills and experience acquired.
The statement should include examples of real key achievements, what you have done, what you have delivered and core learnings.
Use active, positive language, rather than lots of passive statements.
Describe key and specific achievements rather than generalised responsibilities.
Finally, ensure your examples reflect the level you are applying for. Very often, examples can be too simple, can fall short and not reflect the complexity required.

Read More: Get instant access to detailed sample personal and suitability statements for your level with InterviewGold. Click here to start.

As stated, the opening paragraph is going to win or lose the attention of the application panel. It is essential that you introduce yourself effectively as this gives a strong lead in and will hook the reader.

There are two options available to you.

1) Provide a personal profile, stating key information, years of experience, current post, key strengths and what you bring.

2) Focus on reasons for applying, detailing how your skills and experience fit perfectly. Perhaps tell a story of how you decided to be a part of the Civil Service, while outlining key criteria and how this fits with your career path.

Get this opening sentence right and you are well on your way to success.

Civil Service Personal / Suitability Statement Example Introduction

Here is an example of a strong opening introduction , a brief personal profile that is designed to grab the recruiter’s attention. For example:

I am a highly motivated and experienced finance professional with 8 years’ experience working within local and regional Government posts in England and Northern Ireland. My current role is Finance Analyst within the NHS where I have progressed rapidly during my two-year tenure.

I bring a degree in Economics from Aston University and I am skilled in financial modelling, business planning and team leadership.

I recently delivered a comprehensive business case for a proposed outsourcing opportunity leading to cost savings of £3m. Through this I gained proven experience in developing rewarding relationships with internal and external stakeholders resulting in improved working practices and data accuracy.

I am currently looking for a role within the Department of Heath and Social care.

As you can see that is a short lead-in to the statement that forms a strong, clear introduction. The recruiter knows instantly who the candidate is, their high level experience and why they have applied.

For your statement, you would need to continue and outline your experience, skills, relevant achievements and behaviours. Within the InterviewGold system you will get great formulas to use to bring powerful structure to any suitability or personal statement.

When you join InterviewGold you will have expert statements written for you with just a few clicks . Plus you will get sample Civil Service personal and suitability statements to inspire you.

Each role will have a set of behaviours you will assessed against. For example, Communicating and Influencing, Delivering at Pace and Managing a Quality Service are three of the top required in most roles.

Alongside your CV and / or application form, you may be asked for behaviour statements instead of a personal or suitability statement, or also in addition to these.

Describe a time when you delivered an exciting piece of work that exceeded the expectations of others. (250 words max)
Detail when you showed excellent leadership skills and explain what you learned from the experience. (250 words max)
Explain your experiences against the Communicating and Influencing Behaviour (Level 2). (500 Words)

As you can see the request relates to specific behaviours and asks you to provide evidence of your experience with it. They are in effect the same format as competency based or behaviour interview questions.

For these y ou must use the STAR formula . They will be looking for clear evidence of experience in a previous role and your example must be strong, relevant and complex.

You should demonstrate the essential positive behaviours keeping in mind that different roles will favour different behaviours.

Review the job description to get a sense of what these might be and edit your answer so that the required essential ones are shown first.

Throughout your InterviewGold training course we teach you all about how to answer these questions. A good starting point is the section on competency behaviours in the Essential Learning module.

Read more: Get instant access to expertly written 250-word behaviour statements in the InterviewGold training system.

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Civil service statement of suitability and personal statements

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CVs & Résumés

Dec 15, 2022
10 min read

How to Write an Attention-Grabbing Suitability Statement

Learn how you can write a suitability statement for a new job role and discover the best tips and examples to make yours stand out.

Adele Weeks

CV and Recruitment Specialist

Reviewed by Hayley Ramsey

Man writing a suitability statement for his resume

Whether you are a recent graduate or an experienced executive, putting together a good résumé can be quite a challenge, let alone crafting an adequate suitability statement .

Even if you have perfected your résumé , which details your previous experience and the skills that you have acquired throughout your career, you still need to showcase potential employers how you have developed your expertise. This is where the suitability statement comes in. Not only will it enhance your profile and emphasize your skills , but it will highlight your professional capabilities.

To help you write your very own statement and land your next dream job , we’ve put together a brief guide, complete with tips and examples.

What is a suitability statement?

A suitability statement, or personal statement , is used to depict the reasons you believe yourself to be a suitable candidate for a job role. Much like a cover letter , a suitability statement should outline your skills, experience and the reasons why an employer should hire you.

This is an essential part of the job application process since it will highlight the characteristics and qualities that make you stand out from the crowd .

When submitting a job application, you can attach your suitability statement as a separate item. Alternatively, it may be presented with your CV or résumé when applying for an employment opportunity.

How long should a suitability statement be?

Much like your résumé, the suitability statement should be short, concise, and to the point to grab the attention of the reader. The general criterion is 75 to 150 words .

In an eye-tracking study conducted in 2012, The Ladders revealed that a recruiter spends an average of six seconds absorbing key résumé details.

So, as a jobseeker, how can your suitability statement make an impact on a busy recruiter? The answer is pretty simple: kindle their interest by detailing what you can bring to the table — the distinctive qualities , or je ne sais quoi, that other candidates lack.

How to structure a suitability statement

There are several ways to structure your suitability statement. Like the skills section in your résumé, this can be presented in a bullet-point format, a simple paragraph, or with your experience listed in separate headings , followed by small paragraphs. Although recruiters have different preferences, we recommend using the paragraph format. This enables you to outline your key offerings and write about how your experience meets the requirements of the position that you are applying for.

Since all candidates are different, it could be wise to present your statement in your way. However, by using a paragraph format, you can detail your previous experience and the tasks you have completed, your key achievements, the skills you have gained, and the impact you have made.

You may also choose to list your main offerings in bullet point format , which can be effective since they are often concise, straight to the point, and easily digestible.

Whichever option you go for, it is important to detail how and when you gained your experience, when you learned and applied your primary skills, and the outcome.

How to write a suitability statement

The suitability statement writing process can be a challenge due to the limited word count. You may be wondering what things you should include and what things you should leave out. In order to identify what’s important and what isn’t, you must first understand who you’re addressing and what the job actually entails .

Before you write a suitability statement, remember to start with some reading. Once you’ve done that, follow it up with a bit of storytelling. Read our how-to below!

Step 1: Research the company

Before writing your suitability statement , you must research your prospective employer to obtain information on the company’s culture and values. That way, you can get a better understanding of how you can fit into the organization.

You probably already know that you should tailor your résumé for each role; suitability statements are no different. So, since you need to modify the statement towards the position you are applying for , it is crucial to read through the job description thoroughly and identify the key requirements. That way, you can give an example of how you have executed the tasks and yielded positive outcomes.

Step 2: Highlight relevant skills and experience

Once you have conducted adequate research into your prospective employer, use this information to highlight your relevant professional skills and experience and align them with the company’s goals. Remember, to grab the reader’s interest from the get-go, your opening statement must be gripping.

It’s essential to highlight relevant skills and experience in a way that indicates how they relate to the job description and candidate profile specifications. As you want to make an immediate impression, consider highlighting prior accomplishments and responsibilities.

Consider the following point: “I managed software development and upgrades.” Now take a look at this point, “As a lead software developer, I oversaw the development and upgrade of 12 software programmes, which automated processes and inspired a cost-saving of £30k”. Which is more compelling? Exactly!

By highlighting your skills and experience in this way, you are demonstrating to your prospective employer that you not only match the job requirements, but you are capable of adding value to the company.

Step 3: Get personal

This is your chance to state your suitability for a role . Do not be humble here. You need to sell yourself and a generic statement won’t make the cut. Yes, you may be a team player, and you might be great at taking initiative, but these are cliché phrases that carry little meaning for employers. Such expressions will not make you stand out from the crowd.

Employers want candidates to take a proactive approach in their statements . Therefore, it’s important to consider your achievements and how you have made a difference in previous roles. If the last restaurant you managed received a five-star rating from food critics or a 100% review score on TripAdvisor, that is great, but what was your role in those achievements? Be sure to include this. You need to demonstrate that you are the best candidate for the job.

Tips for writing a suitability statement

While some people are better at written communication than others, hiring managers hardly expect candidates to be masterful wordsmiths . Besides, even those who have a way with words are often repelled by the idea of selling themselves.

No matter which of those categories you fall into, we’ve compiled a list of handy tips to help you get started with confidence when writing your statement .

1. Use proper sentences

Though you’re supposed to condense your past experiences, skills, and passion for what you do into a few sentences, you still have to make sure they are grammatically correct . This means including a subject, a verb, and an object. Let’s look at the following example:

“I am a hard-working TV production floor manager. I have experience supervising and dealing with last-minute technical problems. Also working closely with the director.”

Everyone knows that “supervising” refers to crew members and not “problems”, but the way it’s written creates ambiguity. Each verb (“supervising” and “dealing”) needs to have its own subject (in this case, “crew” and “problems”). The final sentence has a verb and a subject, but no object at all.

To be concise, you must cut out fluffy words , not vital sentence structure components!

2. Divide it into sections

Before you start writing, note down the following suitability statement elements and tick them off one by one. This will help you ensure that you’re not wasting precious characters repeating yourself, and that you don’t omit any important information.

Your statement should mention the following:

Your area of expertise
Your number of years of experience
Your professional achievements
Any relevant skills, qualities, and qualifications
Your immediate career aspirations

3. Convey confidence and enthusiasm

We all experience self-doubt from time to time. When writing your personal statement, however, try to maintain a positive, can-do attitude . Once you give yourself a pep talk (science says it works in combatting stress !), it’ll be easier to bring your best personal qualities to mind.

Words like “adaptable” and “proactive” can show hiring managers that you take your job seriously. Backing this up with examples of how your efforts have been fruitful in the past will also make you sound trustworthy.

If you’re feeling unsure due to a lack of relevant experience, focus on how your skills can be transferred between jobs. For example, the ability to communicate clearly and manage your time can be useful in any setting, whether applying for a civil service job or to become a veterinary assistant.

4. Avoid ending it abruptly

You want to wrap up your suitability statement on a striking note . To do this, dedicate your last sentence to summarizing your key skills or mentioning some of your near-future goals . If you’re planning on doing the latter, make sure you tie it in with the job description. For example, you could state how eager you are to take on a new challenge that will allow you to enhance your technical skills.

Your conclusion should affirm your confidence , commitment, and ambition as a professional, and show your prospective employer just how much of a benefit you could be to them.

5. Check for errors

Misspelling the word “professional” (which is a very common mistake , by the way!) is ironic to say the least. Not only that, it can seriously harm your chances of being considered for the position.

A study involving over 500 professional recruiters has shown that spelling errors in your résumé can have just as negative an impact as the lack of work experience . So, to keep your application from ending up in the discard pile, you need to really polish it .

Once you’ve closely examined your statement, we recommend handing it over to a friend, too. A second pair of eyes can really help in catching those evasive little errors.

Suitability statement example

Once you’ve done your company research, reread the job listing, and outlined the points you’d like to make, it’s time to start writing ! Keeping the following example in front of you can simplify the process of structuring your own suitability statement:

“I am an intuitive and analytical Risk Management professional acclaimed for identifying operational risks and managing and mitigating financial crime risks and controls across international borders. Experienced in risk assessments and reviews, I have managed financial crime across 23 European countries and inspired cost savings of over £7 million.

With a strong focus on the implementation and deployment of action plans, I have mitigated numerous risk issues. I am a strong communicator and leader, skilled in building and leveraging networks with key stakeholders and multidisciplinary teams. Additionally, I have adept knowledge of anti-money laundering and due diligence procedures in addition to a substantial commitment to complying with appropriate legislation and codes of practice.”

Final thoughts

Putting together a suitability statement is not an easy task. Whether you are writing it from scratch or starting with a generic template, it is vital to amend your statement for it to reflect the requirements of the position which you are applying for.

Don’t forget to proofread the final draft of your statement! You don’t want to spend time writing the perfect blurb only to be rejected because of a small spelling mistake. The same applies to format issues. Be consistent ! It won’t appear very professional if the font changes halfway through.

Have you ever had to submit a suitability statement? Maybe you have a specific way of writing one? Let us know in the comments below.

Originally published 24 March 2020. Updated by Electra Michaelidou.

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how do you write a personal statement of suitability

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Your personal statement

The purpose of a personal statement is to showcase your relevant skills and experience against the job requirements. The statement is your opportunity to give examples of how you fit the requirements of the job. When writing a personal statement it is important that you:

Read the job specification so you are clear about the job requirements.
Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this. Wherever possible include specific facts and figures that demonstrate the tangible results of your work.
Keep to the word limit. If your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully.
Proofread your statement before submitting it to make sure it is clear, easy to read and relevant.

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For some jobs, you will be asked to provide a CV (curriculum vitae) as part of your application. Here you can find information on how to write the best CV.

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Behaviours are the things that people do that result in effective performance. Read more about the behaviours we use to assess you.

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Read about the different kinds of assessments you might be asked to do, after you’ve submitted an application form.

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How to write a suitability statement.

A suitability statement — also known as a personal statement for employment — delineates the reasons why your skills and experience are suited for a job or position for which you are a candidate. Suitability statements are a vital aspect of your resume because they give prospective employers insight into the qualities and characteristics that distinguish you from other candidates. Suitability statements are usually attached with your application, or they are included when you send a resume for a job opening.

Research your prospective employer to find information, such as the corporate culture, the company's mission statement and the values the company promotes to the public. Check with your prospective employer to see if they have a preprinted form on which to write the statement. If not, use a word processing program to write your statement.

Begin by writing a compelling sentence that hooks the reader. Express why you are interested in the position. Use information from your research to tailor your opening to fit the qualities and objectives of your prospective employer.

Describe the job experiences and skills you possess that relate directly to the job or position for which you are applying. Provide specific details regarding your prior job responsibilities, special projects and achievements that demonstrate your proficiency. Instead of writing: "I managed a team of people and supervised projects," write: "As the regional manager of development for the Southwest, I was responsible for expanding into new territories and supervised a team of 25 sale representatives." Separate each skill or project into its own sentence to make it stand out.

Describe the personal qualities and characteristics you possess that will make you a unique addition to the company's workforce. If you have experience in the field for which you are applying, explain how that experience has enhanced your personal qualities, such as leadership, confidence and initiative. Your goal is to transform quantitative figures into qualitative characteristics, so that your prospective employer can identify you as a key player who can possibly contribute toward boosting the company's revenues as well as professional standing.

Explain how your personal and professional skills match the kind of employee the company is seeking. Be specific in making your claim. For example, instead of writing: "My job history and experience will enhance your company," write: "I am seeking the challenge of working in your international distribution division, where my extensive experience in regional marketing and sales can be utilized in a beneficial way." By being specific, you link your experience to the prospective position in a tangible way.

Conclude by expressing your appreciation for the opportunity to be considered, and list your contact information, including your phone number and email address. Close the letter with "Sincerely yours," or "Yours truly." Write your name and provide a signature between the closing and your printed name.

Show your statement to a friend or colleague to check for spelling and grammatical errors. Revise your statement several times before you send it out.
Use resume-quality paper when you print your statement
Limit the statement to one page. Employers may receive hundreds of applications, and they may skip statements that are too long.
Unless you are using a preprinted form and are instructed to hand write it, type the letter on a computer.
Do not discuss salary, unless the employer instructs you to do so.

How to write a summary of qualifications for a resume →.

How to Write a Cover Letter for an Illustration Job →

How to Describe Self-Management Skills on a Resume →

How to Write Job Application Letters →

Retail Cover Letter Examples →

How to Make Your Resume Look Professional Even Though You Have No Experience →

UNISA: Suitability Statement
ESL Drive: How to Write an Effective Personal Statement?

Sampson Quain is a screenwriter and filmmaker who began writing in 1996. He has sold feature and television scripts to a variety of studios and networks including Columbia, HBO, NBC, Paramount and Lionsgate. He holds a Master of Fine Arts in screenwriting from the University of Southern California.

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Making Effective Decisions – How to Write a 250 Word Statement For a Civil Service Application

Updated January 15, 2024
Published September 28, 2023

In the Civil Service, making effective decisions is crucial. Securing a position within the civil service is an admirable and impactful career choice. Whether you aspire to work in government, public administration, or related fields, the application process for civil service roles can be highly competitive.

One crucial aspect of your application is the “ 250-word statement, ” a concise document that holds significant weight in the selection process. Your ability to make effective decisions and articulate them within this limited word count is pivotal.

In this article, we will delve into the art of crafting a compelling and concise 250-word statement for your civil service application. We will guide you through the essential components of this statement, including understanding the competencies, structuring your response, and showcasing your qualifications effectively.

By the end of this article, you will have the knowledge and confidence to present yourself as a strong candidate, capable of making effective decisions in the complex and dynamic world of civil service. So, let us help equip you with the tools to stand out and succeed in your civil service application.

What Does Making Effective Decisions Mean in Civil Service?

In civil service, the concept of making effective decisions transcends mere problem-solving. It encompasses a holistic approach that combines analytical prowess, sound judgment, adaptability, and a strong sense of public duty. Effective decision-making means having the ability to navigate complex issues, often with incomplete information, and arrive at choices that serve the best interests of the public.

It involves considering the long-term consequences of decisions, adhering to ethical principles, and balancing the diverse needs and perspectives of a diverse society. A civil servant who excels in this competency demonstrates a commitment to transparency, accountability, and responsiveness to the ever-evolving demands of governance.

Showcasing Effective Decision-Making in Your 250-Word Personal Statement

When crafting your 250-word personal statement for a civil service application, it is crucial to showcase your understanding of effective decision-making. Begin by providing a concise but impactful example from your past experiences, preferably from a relevant role or situation where you demonstrated your decision-making skills.

Describe the context, the challenge or opportunity you faced, and the steps you took to analyze the situation thoroughly. Emphasize your ability to weigh options, consider multiple viewpoints, and arrive at a well-reasoned decision that yields positive outcomes.

Highlighting Key Qualities and Competencies

In your 250-word statement, highlight the key qualities and competencies that underpin effective decision-making. Discuss how you embrace critical thinking, data analysis, and risk assessment to inform your choices. Mention your commitment to ethical decision-making, ensuring that the public’s trust is upheld in all your actions.

Showcase your adaptability and agility in responding to changing circumstances and your ability to collaborate with diverse teams to reach consensus when necessary. By presenting concrete examples and demonstrating your understanding of the multifaceted nature of decision-making in civil service, you’ll convey your readiness to excel in this vital competency and contribute significantly to the public good.

Changing & Improving – How to Write a 250-Word Statement For a Civil Service Application
Leadership – How to Write a 250-word Statement For a Civil Service Application
Communicating & Influencing – How to Write a 250-Word Statement For a Civil Service Application
Delivering at Pace – How to Write a 250-Word Statement For a Civil Service Application

How to Structure a 250-word Personal Statement?

Crafting a compelling 250-word personal statement for your civil service application requires a thoughtful and structured approach. Given the limited word count, every word and sentence must count towards showcasing your qualifications and suitability for the role.

Begin by introducing yourself briefly and explaining your interest in the position. A concise opening sentence or two should capture the reader’s attention and provide context for the rest of your statement. For instance, you can mention your current role, your passion for public service, or any relevant background that aligns with the position. Go into detail about your belief in making effective decisions.

STAR Method

After the introduction and establishing your personal philosophy or belief about decision-making, provide a snapshot of where your conviction comes from. Mention relevant roles or experiences that have shaped your view on decision-making. Next, use the STAR method to illustrate a scenario where you demonstrated your dedication to making effective decisions.

Situation : Detail a particular event or circumstance where you were challenged to make a significant decision. The aim is to provide context for your evidence. This could be a project that you worked on, a challenging situation where you took responsibility, or a situation where you helped another person in decision-making.

Task : Here, delineate your specific role or responsibility in the mentioned situation. What were you tasked to decide or achieve? This sets the stage for your actions. Focus on what you did to ensure effective decision-making.

Action : Discuss your approach. How did you navigate the task? Which resources or strategies did you employ? If multiple options were present, how did you assess them? This section is pivotal in illustrating your effective decision-making process and thought pattern.

Result : Highlight the outcome or impact of your decision. Was it beneficial for the decision-making process? Were there learnings you took away? Show the reader that your actions led to concrete, often positive, outcomes.

Proofreading and Conciseness

Ask a trusted friend or mentor to review it for feedback and ensure that it effectively communicates your qualifications and enthusiasm. By adhering to this structured approach and paying attention to detail, you can create a powerful 250-word personal statement that leaves a lasting impression on the selection committee and enhances your chances of success in your civil service application.

How to Write a Personal Statement Within the 250-Word Limit

To formulate a compelling 250-word statement, there are a couple of tips to help you get started.

Use the STAR Method : Ensure that each step of the STAR Method is concise and to the point. Balance the length of each section, and be clear and direct.
Start with a Clear Plan: Before you begin writing, outline the key points and experiences you want to include. Having a structured plan will help you stay focused and avoid unnecessary details.
Be Ruthless with Editing: Once you’ve written your initial draft, go back and edit rigorously. Look for redundant phrases or ideas that can be expressed more succinctly.
Use Strong Action Verbs: Opt for strong verbs that convey your achievements directly, allowing you to express more in fewer words. For example, “managed” instead of “was responsible for managing.”
Prioritize Relevance: Keep the focus on experiences and skills directly relevant to the civil service role. Avoid going off-topic or including unrelated anecdotes.
Quantify Achievements: Whenever possible, use quantifiable metrics to highlight your accomplishments. Numbers can provide a vivid picture of your contributions.
Avoid Jargon: While it’s essential to demonstrate your expertise, avoid using excessive industry-specific jargon that might confuse or inflate your word count unnecessarily.
Condense Lists: If you need to list multiple accomplishments, group them into concise bullet points rather than lengthy sentences.
Combine Sentences: Look for opportunities to combine related sentences or ideas. Condensing information can save valuable space.
Use Contractions: Utilize contractions like “I’ve” instead of “I have” to make your writing sound more conversational and save a few characters.
Seek Feedback: Share your statement with a trusted friend, family member, or mentor for feedback. They can often spot areas where you can make your writing more concise or clarify your points.
Read Aloud: Reading your statement aloud can help you identify overly complex sentences or areas where you can simplify your language.
Stay Mindful of the Word Count: As you make revisions, continuously check the word count to ensure you’re within the 250-word limit.
Have a Clear Conclusion: Wrap up your statement with a concise and impactful closing statement that reinforces your enthusiasm and suitability for the role.

By implementing these tips and tricks, you can craft a focused, compelling, and well-edited personal statement that adheres to the strict 250-word limit while effectively showcasing your qualifications and passion for the civil service position.

Example Personal Statement Civil Service

Below, we discuss five different examples of civil service personal statements.

Example 1: Civil Service Making Effective Decisions

Effective decision-making is the linchpin of any successful public service endeavor. This philosophy has been a cornerstone of my professional life, consistently driving me to ensure that the decisions I make are not only timely but also robust, inclusive, and sustainable. Drawing from my tenure as a Project Coordinator at ABC Organization, I’ve cultivated an acute understanding of the intricate balance required in civil service roles.

Situation : While spearheading a major community project aimed at urban sustainability, I faced challenges related to conflicting stakeholder interests, with both environmental groups and local businesses presenting contrasting priorities.

Task : My challenge was to harmonize these varied perspectives into a unified, actionable plan that would serve the community’s broader interests without compromising our sustainability goals.

Action : I organized a series of consultative forums, bringing together representatives from each stakeholder group. Leveraging these discussions, I commissioned a team to map out potential solutions, weighing each against our project objectives. Through iterative evaluations and collaborations, we were able to devise a strategy that integrated economic and environmental considerations.

Result : The project was executed with unanimous stakeholder approval, setting a precedent for future initiatives. It underscored the importance of consultative, data-driven decision-making in achieving outcomes that resonate with a diverse set of stakeholders.

In seeking a role within the Civil Service, I aspire to apply and further hone these decision-making skills, aiming for impact, inclusivity, and innovation in every endeavor.

Example 2: Civil Service Making Effective Decisions

Throughout my career, the belief that purposeful and strategic decision-making lies at the heart of successful public service has remained unwavering. My role as a Community Outreach Manager at XYZ Council has provided me numerous opportunities to shape decisions that have far-reaching consequences.

Situation : In one pivotal instance, we were tasked to rejuvenate an underused public park, but budget constraints and community concerns regarding the disruption posed significant challenges.

Task : My primary responsibility was to deliver a revitalized park that met community needs, preserved local heritage, and stayed within budget.

Action : Recognizing the importance of community buy-in, I initiated a two-pronged approach. First, I facilitated a series of community engagement workshops to understand their aspirations for the space. Concurrently, I collaborated with financial analysts to draft potential budget scenarios. Integrating the community’s feedback, I proposed a park redesign that incorporated historical landmarks, community spaces, and eco-friendly facilities. I also identified potential sponsorships and grants to offset costs, ensuring financial viability.

Result : The transformed park, unveiled months later, not only stayed within budget but also received accolades for its blend of heritage and innovation. Visitor numbers surged, and the park became a community hub, testifying to the success of the decisions made.

As I look to contribute to the Civil Service, I bring with me this meticulous approach to decision-making, ensuring that every choice is rooted in research, collaboration, and a deep commitment to community welfare.

Example 3: Civil Service Making Effective Decisions

In the realm of public service, I am aware that decisions resonate beyond the confines of a spreadsheet or a meeting room. As an Urban Development Strategist at LMN Planners, my actions directly influenced community well-being and long-term city growth.

Situation : We were confronted with revitalizing an old district, a mosaic of dilapidated buildings, and a rich historical legacy. The easy route was to raze and rebuild, but this would erase invaluable cultural history.

Task : My challenge was to integrate modern urban planning with heritage preservation, creating a vibrant, functional, and historically resonant space.

Action : Collaborating with a team of historians, architects, and community leaders, I organized town hall sessions to understand local sentiments and aspirations. We then used 3D mapping tools to overlay modern designs onto the historical structures, aiming to blend the old with the new. By reallocating certain commercial zones, we introduced a pedestrian-friendly layout, prioritizing communal spaces while retaining iconic landmarks.

Result : The district’s transformation became emblematic of merging past and future. It witnessed increased footfall, reinvigorated business activities, and was featured in architectural journals. Most importantly, it preserved the narratives and histories of its inhabitants while catering to the needs of a modern city.

Entering the Civil Service, my vision is clear: to make decisions that respect our past, understand our present, and anticipate our future. I am driven by the goal of making choices that not only solve today’s problems but also respect the tapestry of our shared histories.

Example 4: Civil Service Making Effective Decisions

Decisions made in public service carry an inherent weight of responsibility, echoing across communities and generations. My tenure as a Sustainability Lead at XYZ Initiatives has refined my perspective on decision-making, ensuring it’s both informed and impactful.

Situation : Amid a citywide push for greener infrastructure, I encountered a dilemma where a proposed green belt conflicted with an area earmarked for essential urban development.

Task : My mandate was to find a middle ground: fulfilling our environmental commitment without hindering urban growth.

Action : Recognizing the multifaceted nature of the issue, I spearheaded an interdisciplinary team comprising urban planners, environmentalists, and community representatives. Through a series of workshops, we mapped out the potential overlap between the green initiative and urban development. Leveraging Geographic Information Systems (GIS), we visualized alternative configurations that could serve both objectives. This techno-social approach facilitated the identification of areas for green corridors that enhanced, rather than impeded, urban progression.

Result : Our innovative solution resulted in not only preserving 80% of the original green belt but also enhancing urban connectivity and accessibility. This initiative was subsequently hailed as a blueprint for sustainable urban planning, capturing the essence of effective and symbiotic decision-making.

In joining the Civil Service, I seek to embody this balanced and integrative approach to decision-making, always striving for solutions that serve the multifaceted needs of our diverse communities while upholding the principles of sustainability and progress.

FAQ: Civil Service Making Effective Decisions

This competency focuses on your ability to make clear, informed, and effective choices by analyzing available information, evaluating risks and implications, and considering both current and future impacts.
Since your role carries public responsibility, the decisions you make must be in the best interests of the public, sustainable, and considerate of both immediate and long-term implications.
You can use the STAR method (Situation, Task, Action, Result) in your personal statement or interview responses to provide structured examples of your past decision-making experiences.
While individual departments might have their preferred tools, the general emphasis is on evidence-based decision-making, collaboration, and consistent evaluation.
Examples might include determining budget allocations, selecting policy options, deciding on strategies for public engagement, or prioritizing departmental objectives.
Yes, regardless of your position, making effective decisions and encouraging others to do so as well is essential for success in the Civil Service.
Yes, the Civil Service often provides training programs, workshops, and resources focusing on decision-making, leadership, and other core competencies.

Delivering at Pace – How to Write a 250 Word Statement For a Civil Service Application
Communicating & Influencing – How to Write a 250 Word Statement For a Civil Service Application
Leadership – How to Write a 250 Word Statement For a Civil Service Application
Changing & Improving – How to Write a 250 Word Statement For a Civil Service Application
Civil Service Interview Questions & Answers

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Natalja Atapin

Natalja Atapin is a seasoned job interview and career coach at Megainterview.com and brings a decade of recruitment and coaching experience across diverse industries. Holding a master's degree in Organisational Psychology, she transitioned from coaching to managerial roles at prominent companies like Hays. Natalja's passion for simplifying the job search process is evident in her role at Megainterview.com, where she contributes practical strategies to assist professionals and fresh graduates.

Navigating the Job Search Market After 40

Changing & improving – how to write a 250 word statement for a civil service application, leadership – how to write a 250 word statement for a civil service application, communicating & influencing – how to write a 250 word statement for a civil service application, interview categories.

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How to Write a Suitability Statement – Best Tips and Guidelines

In this era of competition to stay at the edge of everything, you must be very sincere and methodical in every proceeding.

In case you are getting prepared for an interview and you want yourself to see in a good company, your approach should be in a very professional way, so that the employer make sure at the beginning only that, you are the right choice and could be considered for a second meet.

This article today would be discussing suitability statement for a particular job or in general.

The process of impressing starts with the preparation of a suitability statement. Now you should be wondering what a suitability statement is actually?

What is a Job Suitability Statement?

Also known as a personal statement , a suitability statement actually works by delineating the reasons behind why your employer should hire you?

It is the reasons why your skill sets and knowledge is best suited and appropriate to the desired profile of your employer company and the job position which you are willing to attempt.

Suitability statements are one most important aspect of a job application since it highlights your characteristics and qualities that make you stand out of the crowd . It defines the suitability for the job.

They also provide a detailed insight into your skills and qualities to your employer which keeps him assured about why they should reject others and consider your candidature .

A suitability statement may also contain a brief knowledge about the concern which would show your awareness about the company that you are applying for.

The suitability statement also showcases the researching ability and tendency to conduct the in-depth study by the candidate which attracts the employer towards you.

How to Start a Personal Statement:

Writing a personal statement has many phases, and the most important and tough one is the starting part. Though you can find several articles or sources online which help you on how to write a personal statement, what to include etc, the main issue arises when you are about to write the beginning part.

Your beginning part surely has to be effective and unique as it is the first thing to be read. So the best advice which we provide you is to “ not to start at the start “.

Before writing your introduction, prepare a draft of what you are planning to write. To make you’re opening a little catchy, it is better to first complete the whole part and then fine-tune your draft for completing the starting part.

Here are a few tips that you need to follow when beginning to write a personal statement.

Do not try for a catchy beginning line initially
Formulate what you want to say
Focus on your main content
Make a rough draft
Write the introduction last

Steps to Write an Impressive Personal Statement:

Start simple
Break it up into sections
Take the help of examples to make it effective
Finally, write your opening line
Check the document to make it error-free

Tips on Writing Job Suitability Statement:

What you write in your supporting statement is going to be highly noticed by the employer. This is the most crucial part of your application.

This is because it is where the candidate demonstrates the evidence why he/she should be selected for the position vacant.

Whenever you are applying for a job online it is a must to include the personal statement or suitability statement that sets you separated from the general lot.

The few lines that could create miracles to a job application must be very carefully written with good research work and complete awareness.

Here are some ways that could guide you in creating a wonderful suitability statement that could impress your employer at a glance and they would be forced to meet you in the next round.

Research about the company:

Prior to writing about yourself, you must know about the job specifications and be sure that your qualification and experience is at par with what the position demands.

In the next step, it is most necessary to research and know about the company and understand the company values, mission, and culture where you wish yourself to fit in.

This information would make you confident to write a compelling and impressive opening statement that is most beneficial in creating the first impression.

Your in-depth research about the company would also be helpful in framing a well-tailored opening statement that is matched with the objectives of the employer.

In the case of some employers, you would get a set format where you have to fit in your statement but with others, you may frame your own.

Outlines your skills and experience:

Whatever skills and experiences you possess, need to be clearly outlined in crystal clear language. You should clearly state how these special qualities of yours could come to their benefits.

Never forget to specify all your past experience details and the responsibilities handled.

You must remember to create individual and distinct sentences for each and every achievement so that they are separately noticed.

When you are applying for a sales position, a reference to a job experience where your idea or initiative have boosted the sales of a particular product or service in the company is sure to attract your employer.

This will also force him to give you a chance to prove yourself through a face to face round of interview.

Describe your personal characteristics and qualities:

When your aim is to write some impressive and persuasive suitability statement then dedicating a paragraph to your qualities and characteristics that will make you an indispensable part of the organization is very much necessary.

You should also add your related field experience to that which would specify how this trait of your’s has helped the company in rising to heights.

A brief mention of those achievements that have helped in building your confidence, personal qualities, and creativity and leadership as well is also a great attention molder.

Through this paragraph, your aim would be to let your prospective employer recognize your potential and grant you as a key player who would not only exhibit self-confidence but will also help the company in enhancing its profitability.

Explain how you are suitable for the job:

A very crisp yet useful paragraph on how your personal and professional skill sets could prove to be a perfect match for the mentioned profile advertised by the company.

Instead of just mentioning them, you could specify the link between your past experience and the position you are applying for.

If you want to speak about your past experience instead of directly mentioning “ I have 7 years of sales experience ”, you may link and write about your experience in a specific way like “ I am ready to handle any kind of sales challenge where my 7 years of experience in international marketing would come handy and prove beneficial for your company .”

Keep brief and to the point:

Remember to make brevity the soul of wit. No employer is ready to read line after line about how an all-rounder you are.

Else they would be interested to know how your specialized skills and abilities could bring potential changes in their favor.

Writing and highlighting the relevant education and training and other professional expertise that would be best suited for the position would be highly beneficial in attracting the employer’s attention immensely.

A must-follow the rule of thumb for writing an effective suitability statement is to confine the writing within 75-100 words max.

Highlight memorable specifics:

Whenever you are writing a suitability statement for any specified job profile, you should always remember to highlight your achievements from academics as well as profession.

One very effective way to make your suitability statement a memorable one is to particularize whatever past experience you have achieved from your previous professional engagements. This easily creates a long-lasting impression on your employer very easily.

Tell a good story:

Many are there who do lack professional distinction but are a great storehouse of intangible qualities that may be highly beneficial for the company. This trait needs to be highlighted in a different way.

A great brainstorming is required in order to impress your prospective employer through such a point.

Here find out a way to weave a story and relating your inner qualities in such a way that it would sound beneficial for the position and in extension to your employer as well.

Grab the employer’s attention:

It would make a great difference if you can avoid several phrases and clichés that make the employer tired. These phrases are typical and capable enough to make you fail in your aim to impress and get disqualified easily.

The employer is sitting just to find out the most matching candidate for the position. So if you make this your aim and pack your statement with showcasing the depth of your skills and knowledge, there only you create the difference as you point out clearly what special you would bring to the table that others lack.

Moreover when you pack your opening statement with stuff that is original, then you should know that half of your job is done.

Phrase your statements positively:

When you exhibit your pride in whatever you have achieved rather than being too modest in expressing about you, your employer is sure to get bemused about you and would like to give you a second view. Positive adjectives and adverbs play a positive role in creating a good view of you naturally.

When you have an opportunity to showcase your challenges that you have faced, then try to avoid ‘ good ’ very often and add how you have overcome them at the same time mentioning what you have learned from such experiences.

Finish your statement with a formal conclusion:

Don’t finish your suitability statement abruptly. At the conclusion, you should summarize some of your key skills.

In the end, you can point out some of the qualities that are truly exceptional and makes you stand out of the crowd very easily. This would give your statement extra mileage and force your employer to think about you once again.

Purpose of a Personal Statement or a Job Suitability Statement:

The first and foremost purpose that a suitability statement or a professional statement solves for you is that it gives you an opportunity to place your credibility for a particular course or a job in writing.

Your course or job might be paid or voluntary and the personal statements may be self-structured or in a set format by the company.

The main aim of your suitability statement is to influence and persuade the employer and make him sure that you are going to be the best choice for the position offered.

In this midst, it is not advisable to enlist each and every qualification or experience that you possess and stuff your statement with unnecessary things but you should create a paragraph highlighting your best of achievements that could be beneficial for the company.

Suitability Statement Example:

Here are some examples of suitability statements framed that could prove handy for you in creating an effective statement overall.

Unemployed suitability statement:

Dealing with unemployment is never easy. But if this phase is dealt in the right way it is never hard even to get through the phase.

A suitability statement written in the below-mentioned manner works great in impressing your prospective employer even if you are not in any role currently.

A Highly motivated Retail Manager with more than 5 years of experience in the fashion industry with an established track record of accomplishments, including top-level management of a well-performing store in the area with the lowest staff turnover rate.

At present out of job due to a company close down, now looking for the exact chance to utilize my expertise to an ingrained fashion brand in a higher management level.

Career Break Personal statement:

When some other priorities come to your life, you have to sometimes make tough decisions in your job life. But a come-back after a break becomes always smoother and appreciable when you write some suitability statement as mentioned here.

A highly motivated PA with 5 years of proven experience in the industry. At present looking to recommence the professional journey after dedicating five years to the heaving of a family.

Tremendous admin skills, methodical knowledge of all Microsoft Office programs, as well as expertise in minute-taking and extensive experience in connecting with clients.

Also volunteering with a local charity has refreshed my skills and now quite ready to roll career on full-time basis.

Career change suitability statement:

Sometimes in your career, you may need a shift to any other domain or position. A smooth and easy shift may be achieved if you know the right way to handle it. Suitability statement like this one is drafted especially for those who are looking for a career shift.

Being an experienced sales professional, my obstinate and upbeat have resulted in a number of heavyweight projects win.

My outstanding networking ability helped my team with very important client leads and my propensity to develop good client relationships have resulted in a considerable rise in the company sales as well as business renewals in my present organization.

After a long and challenging career in sales, currently looking for a new challenge where my friendly professional manner can be utilized in result-oriented projects.

Coming to the end:

Drafting your suitability statement for the first time is not an easy task. So take your time well before you draft one and use these examples to enhance your skill of writing one. And remember to edit your statement every time according to the role you are applying for.

Application Forms , Personal Statements

Civil service personal statement examples.

When you apply for any Civil Service job, you will need to complete an online application form that requires you to submit a personal statement. The personal statement will be assessed against the relevant Civil Service success profiles and strengths that are applicable or the role

DOWNLOAD RICHARD MCMUNN’S SET OF 9 CIVIL SERVICE PERSONAL STATEMENT EXAMPLES BELOW!

ADD TO CART:

So, how do you write a personal statement for a civil service job? Let’s start by looking at what you should include.

What Should a Civil Service Personal Statement Include?

Your personal statement should be used to compliment your CV and further outline why you are suitable for the role.

The key to a great civil service personal statement is to provide evidence against the Civil Service Success Profiles to show you match them and that you are perfect for the role. The Civil Service Success Profiles, otherwise known as the “essential criteria” will be outlined on the job advert or job description. Using these, you should demonstrate your previous experience and your skills that can be transferred to your new role within the Civil Service.

Remember, you must back up these skills and experience, and a great way to do this, is to demonstrate how you acquired the experience and skills in your previous roles.

Your personal statement should form around ‘how’ and ‘what’ you have previously done, all whilst matching the Success Profiles.

You will usually get just 250 words for your answers.

BONUS TIP – How do I write a CV for a government job?

A great personal statement still needs a good CV. Here is what you should include on your CV/Resume. Firstly, include an outline of your previous job experience, detailing the length of time you held each previous job role for, and a short breakdown of the responsibilities, tasks, and the work you did for each role. You should also include any awards, achievements or significant projects you previously obtained or worked on. This is your chance to shine, so don’t be afraid to sell yourself and big yourself up in the best light possible. If you have ever had any training or if you have been awarded any qualifications that are relevant to the Civil Service, or that showcase your commitment, ability to learn, or diversify, then you should highlight these too.

How to Structure a Civil Service Personal Statement?

The most important thing to do is structure your responses clearly and ensure that your statement focusses on the Success Profiles/Essential Criteria.

You are allowed to use heading or bullet points if this works best for you, but remember all of this will eat into your word count. Further below in this blog we have provided a breakdown of the 9 Civil Service Success Profiles and what you need to consider when preparing your statement for each Success Profile.

What Should you Avoid in a Personal Statement?

With 100s of people applying to Civil Service roles, it is important that your personal statement is NOT thrown aside because you’ve made one of the following common mistakes:

Poor spelling and grammar – always check your spelling and grammar before submitting!
Not tailoring your answers for the role – ensure you use the job description and align your skills and experience with the role you’re applying for.
Using the same answers multiple times for multiple applications in the Civil Service (each application for a new role needs new answers).
Not aligning your statement to the Civil Service Success Profiles – this is key!
Using redundant or unnecessarily complicated language and cliches – keep it simple and easy to read – the assessor shouldn’t have to decipher your statement!

Writing the Perfect Civil Service Personal Statement – What are the Civil Service Success Profiles?

Seeing the big picture.

The Civil Service success profile of seeing the big picture requires you to have knowledge of how your job fits in with the public sector mission and objectives. It is important that you demonstrate within your 250-word personal statement that you have the ability to carry out your work in the best interests of the nation.

CHANGING AND IMPROVING

Whilst working in the Civil Service you must be open to continually changing and improving. If you do not improve your performance at work, or embrace change positively, the Civil Service will not be able to meet its objectives. Again, when creating your Civil Service personal statement and online application form, you will need to demonstrate within 250 words your ability to meet the changing and improving success profile!

MAKING EFFECTIVE DECISIONS

All members of the Civil Service, regardless of their role, are required to make effective decisions that demonstrate value money and efficiency. When making effective decisions, you must use an evidence-based approach and carefully consider your options, including an assessment of the risk involved and implications posed. Make sure you provide evidence of this Civil Service success profile within 250 words.

COMMUNICATING AND INFLUENCING

Another of the Civil Service success profiles and strengths is that of communicating and influencing. Within your chosen civil service job, you must communicate with clarity and purpose and always respect the needs, views and opinions of others. To meet the assessment for this success profile you will need to create a personal statement of just 250 words!

WORKING TOGETHER

Teamwork is absolutely vital when working in the Civil Service. Regardless of the position you are applying for, working with others must be demonstrated within your personal statement by way of using the STAR technique – situation, task, action and result. Within your personal statement, demonstrate you can work effectively with other people both within your team and also with external stakeholders or contractors. (250 words maximum!)

Can you demonstrate pride and passion for delivering service within an organisation? Are you able to value other people’s opinions and ensure your team is diverse in nature so that the expectations and needs of customers are met? If so, then you probably have what it takes to mee the Civil Service success profile of leadership! Once again, make sure you write a personal statement that demonstrates your ability to provide leadership within just 250-words.

DELIVERING AT PACE

Can you work at pace and deliver results to a high standard? If the answer is yes, then you might just have what it takes to work within the Civil Service. Again, another one of the success profiles is that of delivering at pace, and we strongly advise you provide a specific example of where you have been able to work quickly and accurately in a previous role when completing your personal statement. Aim to provide evidence of this success profile within your personal statement all within just 250 words!

DEVELOPING SELF AND OTHERS

Taking responsibility for your own development and the development of others is a vital aspect of all civil Service roles. If you are required to write a personal statement that demonstrates your ability of developing self and others, provide a specific example within 250 words of where you have focused on this important success profile.

MANAGING A QUALITY SERVICE

The Civil Service has a strong reputation for managing and delivering a quality service. Regardless of the department you are hoping to join within the Civil Service, there is a strong possibility you will be assessed against this important success profile. Again, provide a solid 250-word personal statement that gives evidence of where you have taken control of the delivery of a fantastic service to meet the needs of a customer or a client.

CIVIL SERVICE PERSONAL STATEMENT EXAMPLES (DOWNLOAD YOUR GUIDE BELOW!)

Richard McMunn

2 thoughts on “ civil service personal statement examples ”.

Are the 9 examples specific using STAR to a certain situation or are they generic like the youtube videos

Hi Abul, that is a great question. The answer is a mixture. The way I have provided the answers is so that you can adapt them to use your own past experience with ease and create your own unique answer. My answers provide a structure as well as demonstrate what keywords and content needs to be in a high-scoring answer. This should allow you to develop your own unique answers quickly 🙂 I wish you the best of luck with your Civil Service Application! Let me know how it goes 🙂

Civil Service Personal Statement Examples

Different types of statements.

Personal statements are usually required when applying for jobs within the public sector. These are often called “personal statements” because they are written about your personality, skills, experience, education, and any other relevant information.

If you are applying for a job in another sector, then you will need to provide a Statement of Suitability (or SOS) instead.

A Statement of Suitability (also known as an “employment reference”) is a document that describes your suitability for employment in a particular organisation. You will probably be given a copy of this document at the interview if you are successful.
A Behaviour Statement is a document that describes your character traits, personality, and skills. It should be written using the STAR Method. It is not a CV or resume, it is an outline of your character and what you bring to the table. It should be tailored to each position you apply for.

Why Does The Civil Service Request Personal Or Suitability Statements?

When applying for any civil service job, you will need to complete a personal statement that needs to be assessed against the relevant civil service success profiles and strengths that apply to the role.

You should also consider your own personal experiences and achievements when writing your personal statement.

What Should A Civil Service Personal Statement Include?

A personal statement is an opportunity to highlight why you are suitable for a particular position. You should tailor your personal statement to complement your CV and show that you meet the essential criteria for the role.

The essential criteria will be outlined in the adverts or job descriptions. Use these to showcase your relevant experience and transferable skills.

Remember, when writing your personal statement, you need to focus on what you did, not why you did it. Focus on the skills you have gained and how you applied them. Showcase your achievements and explain how you learnt the skills. Use examples of how you were successful at applying the skill.

How To Structure A Civil Service Personal Statement?

The most essential thing to do is to structure the response clearly and ensure that your response focuses on the essential criteria.

You may use headings or bullets if this works best for your response. Remember that all of this will eat away at your word count.

How To Write a Civil Service Personal Statement for Jobs

When applying for a civil service role, your personal statement should not just highlight your skills and experience but also show what kind of person you are.

You may think that your CV is all about your qualifications and achievements, but there are other aspects that will help recruiters understand if you’re right for the job.

Your personal statement should demonstrate your interest in the position, your motivation to work in public service and your commitment to serving the public. If you’re unsure about what to write, here are some tips to get you started.

What To Include In A Civil Service Personal Statement

A civil service personal statement should start by explaining why you want to apply for the position. This will help you stand out from the crowd and give recruiters an insight into your personality.
Next, you need to explain why you’re qualified for the role. Make sure you highlight any relevant experience you’ve gained throughout your career and point out the skills you’d bring to the table.
Finally, you need to talk about why you think you’ll fit in at the company. If you mention something about the culture of the organisation, this could really help you get noticed.

Try to show how your skills were acquired through your previous work experience. Practicing what you’ve done before will help you stand out from other candidates.

You should also mention why you want to change jobs, and what you hope to gain from the position. Your resume should have at least three pages, and if possible, four.

Share Relevant Skills Experience Or Interests

In the body paragraph of your statement, consider the following topics when writing about yourself:

1) What skills do you bring to the table? How will those skills help the company?

2) Why should the hiring manager hire you?

Achievement:

Mention any degrees or certifications you have earned and describe how they qualify you for this role. Civil Service jobs often require education and/or certification, so check out the requirements listed in the job description.

If you have relevant experience, share what you did before working at the company. This will help demonstrate your skills and knowledge.

Experience:

Share specific details about previous experiences, including job duties similar in nature to those required for the role you’re applying for. You may also want to highlight why you chose to leave your last employer.

This will give potential employers insight into your background and interests, as well as provide them with an opportunity to ask questions about your past experiences.

Special skills:

Share what you bring to the table. What sets you apart? How will you add value to the company? Explain why you’re interested in joining the team.

Show your enthusiasm and passion for the company and its products.

Professional Goals:

Be specific about your long term goals and how this position aligns with them. Describe what you hope to achieve in the next year.

Explain Why You’re Applying For The Job

At the end of your statement, summarize your qualifications and reiterate your enthusiasm for the job.

You should also mention how you can help the government by working in this position and how you can benefit the public sector by doing so.

Writing The Perfect Civil Service Personal Statement

The civil service success profile of seeing the bigger picture requires you to have an understanding of how your job fits into the wider context of the public sector mission and objective.

You need to show that you understand what the public sector does and why it exists.
Your personal statement should also demonstrate that you have the ability and skills to experience a role in the best interests of society.

How Long Should A Personal Or Suitability Statement Be?

In our experience, most civil service personal statements are around 500 – 750 words long.

For senior posts, you might be allowed to write up to 1,250 words, and sometimes DWP posts ask for 1200 words. We’ve found that there are very few personal statements written in just 250 words. Most often, these are behavioural statements.

How To Deal With A Limited Word Count?

Regardless of the number of words in your personal statement, it is important to edit it well. There may be ten or more key skills and experiences listed in the job description.

How can you fit all of these into one document? A great tip is to break down the list of skills into common themes. You might find that your experience and achievements can be used to address several points.

Use headings for your paragraphs and set yourself the discipline of spending only 100 words on each point.

You may exceed the word limit in your first draft, but don’t worry! You can edit it out and finetune it in subsequent revisions.

Tips on Job-Suitability Statement

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Good Adjectives to List on an Application

How to list job responsibilities for an online job application, how to write a resume for factory work.

Top Adjectives to Use on a Cover Letter
Good Ways to Explain Yourself During an Interview

A job-suitability statement, also known as a personal statement, provides a summary of the key skills and experience you possess for a given job. It is a vital component of a solid cover letter and is intended to help you get an interview. To stand out from other candidates, create a suitability statement that specifically connects your skills to the job being sought.

Pinpoint Your Competitive Edge

Before putting pen to paper, make sure you really are suited for the job. Read the specifications and eligibility criteria of the job thoroughly and ascertain if your skills, education or training make you a good match. It’s important to be analytical and honest in your self-assessment when developing a suitability statement for inclusion in a cover letter or online job application. What is it about the job that attracts you? Why are you suited for this position?

Refer to the Job Description

Indeed Career Guide stresses that a suitability statement should be tailored specifically to the desired job. Obtain a copy of the job description before the interview. Refer to it when writing your suitability statement. The job description details essential functions or objectives. Match your top skills, professional work history, academic achievements and life experiences to these essential responsibilities.

Make Brevity the Soul of Wit

Most employers generally aren’t interested in whether you are a well-rounded individual who reads the classics and can spout Shakespearean quotes. Avoid focusing on yourself and why you want the job. Focus instead on the in-demand skills you bring to the company.

Always write in first person. Highlight any relevant education, training or professional experiences that suits the position. Keep your statement concise – 75 to 100 words generally is considered a good rule of thumb.

Grab the Interviewer’s Attention

Avoid tired phrases or clichés such as “making a difference” or “desire to apply my skills.” Such nosegays fail to distinguish you from the pack and may serve to disqualify you from further consideration. Showcase the depth of your skills, knowledge and experiences.

You pique an employer's interest by describing what it is you bring to the table – the special "something" that other candidates don't have. Craft an opening statement that is original, but avoid embellishment.

Highlight Memorable Achievements

Imagine that you are vying for a job as lead salesperson in a growing multinational. You might cite how your applied international sales experience makes you the most suitable candidate. For example: "I was placed in charge of our South American market and guided it to average sales growth of 8 percent to 15 percent in just two years. " As much as possible, particularize past accomplishments that the interviewer might find memorable.

Tell a Captivating Story

The Purdue Online Writing Lab ( OWL ) suggests that telling a good story is a great way to stand out and be remembered. If you lack professional cachet, but possess intangibles that make you a good fit, you may have to brainstorm. Find a way to tell a story about characteristics or work attributes that would suit you well – and by extension, suit the employer.

Did you have to overcome any unusual obstacles, such as growing up poor but bootstrapping your way through college? Do any of your academic achievements play directly into the required job competencies? Are you doing volunteer work in the community that showcases your leadership skills or initiative?

Sidestep Mistakes

Review your finished suitability statement several times, looking for typos, grammatical errors, misspelling and faulty sentence structure. This is your first and only impression, so don’t let a sloppy presentation doom your job pursuit at the outset. Ask friends, family members and colleagues to proofread your statement and provide feedback.

Purdue OWL: Writing the Personal Statement
Indeed Careeer Guide: How to Write a Personal Statement

Garry Kranz has been writing professionally since 1986, and has experience in both print and online media. Specializing in business reporting, he has interviewed hundreds of CEOs at well-known companies, including Ford, Dupont, Aetna, Frito Lay, Comcast, Philip Morris, and many others. His work has appeared in publications by Crain Communications, Media General, Forbes and Landmark Communications.

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How to write your Statement of Suitability

20th March 2024

Director of Permanent IT Recruitment

Back to insights

How to write your Statement of Suitability

What is a Statement of Suitability?

Also referred to interchangeably as a Supporting Statement or Suitability Statement , this written piece will often accompany your CV with primary aim of brining your CV to life in relation to the role you are applying to.

It’s your opportunity to demonstrate to the hiring panel what experience and career achievements you can offer them that are relevant to their vacancy and organisation.

It is not a Cover Letter , which is generally non-specific to the role you are applying.

Top Tips – Content

A Statement of Suitability should always be tailored to the role you are applying for – a tailored statement shows you understand what the hiring organisation is looking for and that you are serious about your application.
Start by reading through the job description and extracting the key criteria that is highlighted – you should aim to give examples of how you deliver against the criteria based on your skills and career experiences to date, keeping your examples recent and relevant.
Try to articulate the outcome from your actions, think about what impact you had and what you delivered on.
internally with teams managed, individuals coached/mentored, D&I, shaping culture;
and externally by engaging with your network, speaking at conferences/attending events.
Share your values – what’s important to you and what will you bring to the role/organisation.
Go the extra mile – why not give an insight into the motivation behind your application, it might be the role itself, the organisation or both.

Top Tips – Structure

Sub-headings for each criteria, with a small paragraph written below.
Paragraph or ‘freestyle’ (i.e. a continuous written piece).
Avoid acronyms and overly technical language.
Pick a style to suit you, as your Statement of Suitability is an opportunity for you to demonstrate your communication skills, you may wish to use the STAR technique when framing examples.
Do not exceed the word count or page limit.

We wish you the best of luck with your application.

Please do not hesitate to contact your consultant if there are any questions.

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FREE 10+ Suitability Statement Samples [ Teacher, Job, Insurance ]
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How to Write Effective Personal Statements
How to Write a Personal Statement
21+ Suitability Statement Templates in DOC
20+ SAMPLE Suitability Statement in PDF

COMMENTS

Civil Service Personal Suitability & Behaviour Statements (2024 Update)
In our experience, most Civil Service personal or suitability statements are circa 500 - 750 words. For senior posts you may be allowed to write up to 1,250 words and some DWP posts ask for 1,200 words. While it's possible to have a request for a personal statement of just 250 words, we find these are more likely to be behaviour statements.
Suitability Statement: Top Tips, Steps and Sample
Step 3: Get personal. This is your chance to state your suitability for a role. Do not be humble here. You need to sell yourself and a generic statement won't make the cut. Yes, you may be a team player, and you might be great at taking initiative, but these are cliché phrases that carry little meaning for employers.
How to write your PS
Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this. Wherever possible include specific facts and figures that demonstrate the tangible results of your work. Keep to the word limit. If your statement is too brief it will not provide the required depth of detail and evidence to ...
PDF Personal Statement Template
A personal statement allows you to demonstrate your suitability for a role by providing evidence against the essential criteria as outlined in the job description. If used alongside a CV, it should expand on the CV rather than repeat it and add your personal qualities. You should provide details of your relevant skills and experience and ...
Civil Service Delivering at Pace
One of the essential elements of this application is the 250-word statement, a compact yet powerful testament to your suitability for the role. Crafting a concise and impactful statement requires a blend of self-awareness, clarity, and strategy. In this article, we'll guide you through the nuances of condensing your experiences, skills, and ...
9 winning personal statement examples for a job
Here are some examples of personal and professional statements: 1. Personal statement for a postgraduate programme. Joan David Personal statement for master's programme in Public Policy and Administration London School of Policy 'I held my first textbook when I was a 23-year-old undergraduate.
How to Write a Suitability Statement
A suitability statement — also known as a personal statement for employment — delineates the reasons why your skills and experience are suited for a job or position for which you are a candidate. Suitability statements are a vital aspect of your resume because they give prospective employers insight into the qualities and characteristics ...
Civil Service Making Effective Decisions
Crafting a compelling 250-word personal statement for your civil service application requires a thoughtful and structured approach. Given the limited word count, every word and sentence must count towards showcasing your qualifications and suitability for the role. Begin by introducing yourself briefly and explaining your interest in the position.
How To Write A Statement For A Government Job
Details are provided for this very reason, so don't be afraid to reach out. They will appreciate your proactiveness. #2. Customise your application. Customise your resume as much as possible to build in the required selection criteria. Use key words and key phrases if possible from the job description and capability frame works.
How To Write a Personal Statement on a CV (with Examples)
Therefore, it should be compelling, attention-grabbing and tailored to the particular position. Here are three steps to take to create a compelling and effective personal statement: 1. State who you are. Start with a statement detailing where you are in your career. This should communicate your current position in your profession and field of ...
How to Write a Suitability Statement
The suitability statement also showcases the researching ability and tendency to conduct the in-depth study by the candidate which attracts the employer towards you. How to Start a Personal Statement: Writing a personal statement has many phases, and the most important and tough one is the starting part.
CIVIL SERVICE PERSONAL STATEMENT EXAMPLES
Nov. When you apply for any Civil Service job, you will need to complete an online application form that requires you to submit a personal statement. The personal statement will be assessed against the relevant Civil Service success profiles and strengths that are applicable or the role. DOWNLOAD RICHARD MCMUNN'S SET OF 9 CIVIL SERVICE ...
Civil Service Personal Statement Examples
In our experience, most civil service personal statements are around 500 - 750 words long. For senior posts, you might be allowed to write up to 1,250 words, and sometimes DWP posts ask for 1200 words. We've found that there are very few personal statements written in just 250 words. Most often, these are behavioural statements.
How to Write a Civil Service Personal Statement for Jobs
How to write a personal statement for a civil service job. Follow these steps to write a personal statement to get a job in this sector: 1. Introduce yourself. Briefly introduce yourself to the employer with a summary of your interests or skills that are relevant to the job. It's also useful to state your interest in the job, and you can share ...
12 Winning Personal Statement Examples (With Tips)
Here are 12 personal statement examples for school or career to help you create your own: 1. Personal statement example for graduate school. A personal statement for graduate school differs greatly from one to further your professional career. It's usually an essay, rather than a brief paragraph.
Tips on Job-Suitability Statement
A job-suitability statement, also known as a personal statement, provides a summary of the key skills and experience you possess for a given job. It is a vital component of a solid cover letter and is intended to help you get an interview. To stand out from other candidates, create a suitability statement that specifically connects your skills ...
How to write a personal statement for a job
A personal statement for a job should be concise and to the point, ideally around 150 words or 2-3 sentences. Keep it brief while highlighting your key skills and experiences that are relevant to the role. Employers appreciate concise personal statements that efficiently convey your suitability for the job.
How to write your Statement of Suitability
You could use: Sub-headings for each criteria, with a small paragraph written below. Paragraph or 'freestyle' (i.e. a continuous written piece). is an opportunity for you to demonstrate your communication skills, you may wish to use the STAR technique when framing examples. We wish you the best of luck with your application.
How to write a personal statement
Try reading our personal statement examples to help you get started. How to start a personal statement When writing your personal statement, keep in mind its purpose - i.e. to demonstrate to hiring managers your suitability for the role. The opening sentence needs to interest the reader and make them want to continue reading.
How to Write a Statement Letter in 4 Steps (With Examples)
To write a statement, break the task down into small sections and focus on one at a time. A statement includes an introduction, a body and a conclusion. 1. Write a personal introduction. Allow your personality to show through your personal introduction. Mention reasons that the degree or job interests you.
PDF Writing your personal statement
Writing your personal statement You will be asked to provide your evidence of suitability in the form of a Competency based Personal Statement. The person specification This sets out the key personal competencies which are required and are based on the Welsh Government's Senior Civil Service competencies framework. It can also include
How to Write a Powerful Personal Statement
For a university application, discuss what parts of the program or school align with your passions. Your university introduction should be a full paragraph. 2. Expand on relevant skills, interests and experiences. The body of your personal statement lets you share more about your relevant skills, interests and experiences.