how to write a volunteering application letter

How to Write a Volunteer Cover Letter (With Example)

Learn to write an effective volunteer cover letter with our step-by-step guide, complete with a practical example to help you convey your passion and qualifications clearly and concisely.

Volunteer work is a great way to help others and gain new skills. When you want to volunteer, you often need to write a cover letter. This letter is like a short message that tells the organization why you want to help and what you can do.

A good volunteer cover letter can make a big difference. It shows that you're serious about helping and that you have skills to offer. Many people forget this step, but it can really help you stand out.

Writing a cover letter for a volunteer position is a bit different from writing one for a paid job. You need to focus on why you want to volunteer and how your skills can help the organization. It's also a chance to show your passion for the cause.

In this article, we'll explain how to write a strong volunteer cover letter. We'll talk about what to include, how to make it sound good, and what mistakes to avoid. We'll also give you an example to help you get started. By the end, you'll know how to write a cover letter that will impress volunteer coordinators and increase your chances of getting the position you want.

Volunteer Cover Letter Example

Dear Wilma Snyder,

I am writing to express my sincere interest in the Volunteer position at Habitat for Humanity. As someone deeply committed to community service and passionate about making a tangible difference in people's lives, I am excited about the opportunity to contribute to your organization's impactful mission.

My name is Krin Hoffman, and I have long admired Habitat for Humanity's dedication to providing affordable housing solutions and empowering communities. Your organization's ethos of 'a hand up, not a handout' resonates strongly with my personal values and desire to create lasting change.

While I may not have mentioned specific prior volunteer experience, I bring a strong work ethic, adaptability, and a genuine enthusiasm for learning new skills. I am eager to contribute in various capacities, whether it's on construction sites, in ReStore locations, or assisting with administrative tasks. My ability to work collaboratively, communicate effectively, and approach challenges with a positive attitude makes me a valuable asset to any team.

I am particularly drawn to Habitat for Humanity's focus on sustainable building practices and community development. I am committed to educating myself on these topics and am excited about the prospect of hands-on learning while contributing to such meaningful projects.

Furthermore, I understand the importance of reliability and dedication in volunteer work. You can count on me to be punctual, maintain a consistent schedule, and approach each task with enthusiasm and care. I am also eager to engage with and learn from the diverse group of volunteers and homeowners that Habitat for Humanity brings together.

I would welcome the opportunity to discuss how my skills, passion, and commitment align with the needs of Habitat for Humanity. Thank you for considering my application. I look forward to the possibility of contributing to your organization's vital work in building homes, communities, and hope.

Krin Hoffman

How to Write & Format a Cover Letter Header

The header of your volunteer cover letter sets the tone and provides essential contact information. It's the first thing the reader sees, so it's crucial to format it correctly and include all necessary details.

Include Your Contact Information

Start with your full name, address, phone number, and email address. Align this information to the left or center of the page, depending on your preferred style.

Skip a line after your contact information and include the current date.

Recipient's Information

Below the date, add the recipient's name, title, organization name, and address. If you don't have a specific contact person, use a general title like "Volunteer Coordinator" or "Hiring Manager."

Begin your letter with a professional greeting. If you know the recipient's name, use "Dear Mr./Ms. [Last Name]:" If you don't have a specific name, opt for "Dear Volunteer Coordinator:" or "Dear Hiring Manager:"

Remember, a well-formatted header demonstrates attention to detail and professionalism, setting a positive tone for the rest of your volunteer cover letter.

Greeting Your Potential Employer

After crafting a professional header, the next crucial element of your volunteer cover letter is the greeting. This section sets the tone for your letter and establishes a connection with the reader.

Use a personalized salutation

Whenever possible, address the letter to a specific person. Research the organization or reach out to find the name of the volunteer coordinator or hiring manager. Use "Dear [Name]" for a formal approach.

Default to a professional greeting

If you can't find a specific name, use a general but professional greeting such as "Dear Volunteer Coordinator" or "Dear Hiring Manager."

Avoid overly casual greetings

Steer clear of informal salutations like "Hey there" or "Hi folks." While volunteering often has a friendly atmosphere, it's best to maintain professionalism in your initial communication.

Consider the organization's culture

For more relaxed organizations, you might use "Hello [Name]" or "Greetings [Name]." Always err on the side of formality if you're unsure.

By taking the time to craft an appropriate greeting, you demonstrate attention to detail and respect for the organization, setting a positive tone for the rest of your cover letter.

Introducing Yourself in a Cover Letter

The introduction of your volunteer cover letter sets the tone for your entire application. This crucial section should immediately capture the reader's attention and convey your enthusiasm for the volunteer opportunity. Here's how to craft an effective opening paragraph:

Start with a strong hook

Begin your letter with a compelling statement that demonstrates your passion for the organization's mission or the specific volunteer role. This could be a brief personal anecdote, a relevant statistic, or an expression of your admiration for the organization's work.

Clearly state your purpose

Explicitly mention that you're applying for a volunteer position and specify the role if possible. This helps the reader understand your intent right away.

Highlight your motivation

Briefly explain why you're interested in volunteering for this particular organization. Connect your personal values or experiences to the organization's goals to show genuine enthusiasm.

Mention any referrals

If someone within the organization referred you, mention their name in the introduction. This can help establish an immediate connection with the reader.

Keep it concise

Aim to keep your introduction to 2-3 sentences. Remember, you'll have the opportunity to expand on your qualifications in the body of the letter.

By crafting a strong introduction, you'll set yourself up for success and encourage the reader to continue reviewing your application with interest.

Strong Example

Dear Volunteer Coordinator,

As a passionate advocate for environmental conservation with over 500 hours of community service experience, I am thrilled to apply for the Wildlife Conservation Volunteer position at Greenwood Nature Preserve. My background in ecology and hands-on experience in habitat restoration make me an ideal candidate to contribute meaningfully to your organization's mission of protecting local ecosystems.

Why is this a strong example?

This is a strong example of a cover letter introduction for several reasons. First, it immediately establishes the applicant's relevant passion and experience, quantifying their volunteer work to demonstrate commitment. The introduction also specifically names the position and organization, showing that it's tailored to this particular opportunity. Furthermore, it briefly highlights key qualifications (background in ecology and habitat restoration experience) that directly relate to the role. The language is enthusiastic and confident, conveying genuine interest in the position. Finally, it connects the applicant's skills to the organization's mission, demonstrating an understanding of and alignment with the preserve's goals. This introduction effectively grabs attention, showcases relevant qualifications, and sets a positive tone for the rest of the letter.

Weak Example

Hello, my name is John Smith and I am writing to apply for the volunteer position at your organization. I saw your ad online and thought it might be interesting. I have some free time on my hands and figured volunteering could be a good way to fill it.

Why is this a weak example?

This is a weak example of a cover letter introduction for several reasons. First, it lacks enthusiasm and doesn't demonstrate genuine interest in the organization or the cause. The phrase 'thought it might be interesting' suggests a casual, non-committal attitude. Second, it fails to highlight any specific skills, experiences, or values that make the applicant suitable for the role. Third, the motivation for volunteering is presented as merely filling free time, which doesn't convey a sense of dedication or passion. Lastly, the tone is too informal and doesn't create a professional first impression. A strong cover letter introduction should show enthusiasm, mention specific reasons for wanting to volunteer with the organization, and briefly highlight relevant skills or experiences.

Writing the Body of Your Cover Letter

The body of your volunteer cover letter is where you can showcase your skills, experiences, and passion for the cause you're applying to support. This section allows you to expand on your qualifications and demonstrate why you're an ideal candidate for the volunteer position.

Highlight Relevant Skills and Experiences

Begin by discussing any relevant skills or experiences that align with the volunteer role. These could include previous volunteer work, professional experiences, or personal projects that demonstrate your capabilities. Focus on skills that directly relate to the position's requirements.

Show Your Passion for the Cause

Explain why you're interested in volunteering for this particular organization or cause. Share personal anecdotes or experiences that have motivated you to get involved. This helps the organization understand your commitment and enthusiasm.

Demonstrate Your Understanding

Research the organization and its mission. Use this knowledge to explain how your values align with theirs and how you can contribute to their goals. This shows initiative and genuine interest in the role.

Mention Availability and Commitment

Clearly state your availability and level of commitment. Whether you're able to volunteer on weekends, evenings, or for specific events, being upfront about your schedule helps the organization determine if you're a good fit.

Conclude with a Call to Action

End the body of your letter by expressing your eagerness to discuss the opportunity further. Invite the reader to contact you for additional information or to schedule an interview.

As a passionate advocate for environmental conservation, I am excited to apply for the Volunteer Position at Green Earth Foundation. With over 500 hours of volunteer experience in various environmental projects, including reforestation initiatives and community clean-up events, I believe I can make a significant contribution to your organization's mission.

During my time volunteering with the Local Wildlife Preservation Society, I developed strong organizational skills by coordinating groups of up to 30 volunteers for habitat restoration projects. I also honed my communication abilities through conducting educational workshops on sustainable living practices for community members.

My academic background in Environmental Science, coupled with my hands-on experience, has given me a comprehensive understanding of ecological issues and sustainable solutions. I am particularly impressed by Green Earth Foundation's recent urban gardening project and would be thrilled to assist in expanding this initiative.

I am available to commit 20 hours per week and am eager to apply my skills and passion to support Green Earth Foundation's important work. I look forward to the opportunity to discuss how I can contribute to your team and further your mission of creating a sustainable future for our planet.

This is a strong example of a Cover Letter Body for a Volunteer position because it effectively showcases the applicant's relevant experience, skills, and passion for the cause. The content is tailored specifically to the organization (Green Earth Foundation) and demonstrates the applicant's knowledge of their work. It highlights quantifiable achievements (500 hours of volunteer experience, coordinating groups of up to 30 volunteers) which provide concrete evidence of the applicant's capabilities. The letter also connects the applicant's academic background to practical experience, showing a well-rounded understanding of the field. Furthermore, it expresses enthusiasm for a specific project of the organization, indicating research and genuine interest. Finally, it clearly states the applicant's availability and reiterates their eagerness to contribute, ending with a call to action for further discussion. This comprehensive and targeted approach makes it a strong example of a volunteer cover letter body.

I am writing to apply for the volunteer position at your organization. I have some free time and thought volunteering would be a good way to fill it. I don't have any specific skills or experience related to your cause, but I'm willing to help out wherever needed. I'm available on weekends and can start immediately if you need someone.

This is a weak example for several reasons. Firstly, it lacks enthusiasm and genuine interest in the organization's mission. The applicant's motivation appears to be merely filling free time rather than a passion for the cause. Secondly, it fails to highlight any relevant skills, experiences, or personal qualities that would make the applicant a valuable volunteer. The admission of having no specific skills related to the cause further weakens the application. Additionally, the content is vague and doesn't demonstrate any research into the organization or its needs. A strong cover letter should show commitment, relevant abilities, and a clear understanding of how the applicant can contribute to the organization's goals.

How to Close Your Cover Letter

Concluding your volunteer cover letter effectively is crucial for leaving a lasting impression. The closing section should reinforce your enthusiasm, summarize your key qualifications, and prompt the reader to take action.

Express gratitude

Thank the reader for their time and consideration. This simple gesture demonstrates professionalism and courtesy.

Restate your interest

Briefly reiterate your eagerness to contribute to the organization's mission. This reinforces your commitment and passion for the role.

Include a call to action

Politely request an interview or meeting to discuss the opportunity further. This shows initiative and confidence in your abilities.

Provide contact information

Ensure your contact details are easily accessible. Include your phone number and email address for the reader's convenience.

Use an appropriate closing

End with a professional sign-off such as "Sincerely," "Best regards," or "Yours truly," followed by your full name.

Mention enclosures

If you're including additional documents like a resume or references, note this at the bottom of your letter.

By crafting a strong closing section, you leave the reader with a positive final impression and increase your chances of securing the volunteer position. Remember to proofread carefully to ensure your closing is error-free and aligns with the tone of your entire letter.

Thank you for considering my application. I am excited about the opportunity to contribute to [Organization Name]'s mission and make a positive impact in our community. I would welcome the chance to discuss how my skills and passion align with your volunteer needs. I look forward to hearing from you soon and potentially joining your dedicated team of volunteers.

This is a strong cover letter closing for several reasons. First, it expresses gratitude for the reader's consideration, which is polite and professional. It then reiterates enthusiasm for the position and the organization's mission, demonstrating genuine interest. The closing also mentions making a positive impact, which is often a key motivator for volunteer work. By referencing the alignment of skills and passion with the organization's needs, it reminds the reader of the candidate's qualifications. The closing is proactive, expressing a desire for further discussion, which shows initiative. Finally, it ends on a positive and forward-looking note, expressing hope for joining the team. This closing is concise yet comprehensive, leaving a strong final impression on the reader.

Thanks for reading my letter. I hope you'll pick me for the volunteer position. I really need this opportunity. Please let me know if you have any questions. Have a nice day!

This is a weak example of a cover letter closing for several reasons. First, it lacks professionalism and confidence, using casual language like 'Thanks for reading' and 'I hope you'll pick me.' The statement 'I really need this opportunity' comes across as desperate rather than passionate about volunteering. Additionally, it fails to reiterate the candidate's enthusiasm for the role or organization, doesn't include a call to action, and doesn't express gratitude for the reader's time and consideration. The closing also misses the opportunity to reaffirm the candidate's qualifications or express how they could contribute to the organization. Overall, it fails to leave a strong, lasting impression and doesn't effectively conclude the cover letter in a way that would motivate the reader to take further action.

Cover Letter FAQs for Volunteer

What is the ideal format and length for a volunteer cover letter.

A volunteer cover letter should follow a standard business letter format and be no longer than one page. It typically includes your contact information, the date, the organization's contact information, a salutation, 3-4 paragraphs of content, and a closing. Aim for 250-400 words, focusing on your most relevant skills and experiences.

What key information should I include in my volunteer cover letter?

Your volunteer cover letter should include your motivation for volunteering, relevant skills and experiences, knowledge about the organization, how you can contribute to their mission, and your availability. Be sure to tailor the content to the specific volunteer position and organization you're applying to.

How do I highlight my skills and experiences if I don't have previous volunteer work?

Focus on transferable skills from other areas of your life, such as school projects, part-time jobs, or personal initiatives. Emphasize soft skills like communication, teamwork, and problem-solving. Discuss your passion for the cause and your willingness to learn and contribute in new ways.

Should I address my volunteer cover letter to a specific person?

Yes, whenever possible, address your cover letter to a specific person. Research the organization's website or call them to find out who oversees volunteer coordination. If you can't find a name, use a general salutation like 'Dear Volunteer Coordinator' or 'Dear [Organization Name] Team.'

How can I make my volunteer cover letter stand out?

To make your cover letter stand out, research the organization thoroughly and show genuine enthusiasm for their mission. Use specific examples of how your skills align with their needs. Include a personal story that demonstrates your commitment to the cause. Be concise, use active language, and proofread carefully to ensure a polished, error-free letter.

Sample Cover Letter for a Volunteer Position

Mary McLain / The Balance

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Tips for Writing a Cover Letter to Volunteer

What to include in a motivation letter for volunteering, how to send an email cover letter.

When applying for any professional position, it is good form to include a cover letter with your resume. Your cover letter is an opportunity to highlight some of your most relevant qualifications and experiences, enhance your resume, and increase your chances of being called for an interview.

This is true for volunteer positions as well as for paid ones. Your motivation letter for volunteering is an opportunity to share your interest in an organization and explain why you'd like to volunteer with the group.

Here's advice on what to include in a cover letter for volunteering, an example, a template to download, and tips for emailing your letter.

There are many reasons why you may be considering applying for a volunteer position. Perhaps you are hoping to volunteer as a way of exploring a possible career field. Or, you may feel passionate about a cause and wish to help “make a difference.”

It may be that volunteering is a required component of a school, church, or club program.

Whatever your reason, a strong cover letter will help you to gain positive attention and—hopefully—to garner a personal interview for the volunteer role you are interested in.

Include Relevant Experience

When you’re writing a cover letter for a volunteer position, whenever possible, you should try to call on your experience that is most relevant to the volunteer role. Give some thought to what you believe will be your responsibilities as a volunteer, and then write a list of your experiences that have prepared you to assume these particular tasks.

Show How You're a Fit

The relevancy of your background experience is more important than whether it was voluntary, paid, or recreational. If you don’t have relevant experience, then do your best to connect your professional, academic, extracurricular, and/or personal history to the position, explaining why you think you are a great fit for the organization and how your skill set will enable you to become a strong contributor to their mission.

Explain Why You Want to Volunteer

You should also provide some reasoning as to why you are applying to volunteer. After all, in most cases, volunteering is completely “voluntary,” so the organization will want to know what’s motivating your application. 

If you aren’t applying on your own volition—if it is part of some requirement for school, work, or something else—then it’s best not to mention anything that would cause the organization to doubt your genuine interest and enthusiasm for the opportunity.

Include Your Contact Information

Finally, you should end your letter with a brief description of your availability, along with the best way to contact you.

You can use this cover letter sample as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Here's an example of a cover letter written for a volunteer position.

Sample Cover Letter for a Volunteer Position (Text Version)

Brady Applicant

123 Main Street Anytown, CA 12345 555-555-5555 brady.applicant@email.com

May 4, 2021

Jackson Lee Director Greenleaf Child Center 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am interested in an opportunity to volunteer with the Greenleaf Child Center. I have significant experience working with children and would like to continue to do so in a volunteer capacity.

I volunteered as a teacher’s aide at the Champlain School and enjoyed being able to help kindergarteners learn during their first experience in a classroom. In this position, I assisted with classroom projects, provided one-on-one literacy tutoring to the children, and chaperoned field trips. I also contributed additional time, outside of my set hours, to stay after school and assist with extracurricular activities.

For the past several winters, I volunteered with children on the slopes of a local ski resort, assisting coaches with teaching basic skiing to toddlers and elementary school-age children.

If the Greenleaf Center has a need for a dedicated volunteer, I would be thrilled to have the opportunity to assist. I believe it would be an excellent opportunity to develop my interest in early childhood education, a field I wish to study and pursue professionally in the future.

My schedule is flexible, and I am available to volunteer both evening and weekend hours, as well as during the day. Please feel free to reach out to me via email or cell phone.

I would welcome the opportunity to meet with you in person to discuss any potential opportunities at the Greenleaf Child Center.

Thanks for your consideration, and I look forward to hearing from you!

Brady Applicant (signature hard copy letter)

If you're sending your cover letter via email, list your name and the reason you're writing in the subject line of the email message:

Subject:  Volunteer Position - Brady Applicant

Include your contact information in your email signature, and don't list the employer's contact information. Start your email message with the salutation.

Here's how to format an email cover letter and more details on sending an email cover letter.

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Volunteer Cover Letter Sample and Writing Guide (Template)

Want to crush your interview.

Learn how to ace your interview with superior confidence.

Writing a volunteer cover letter? Volunteering appeals to people for a variety of reasons. They may like to obtain professional experience, expand their personal network, and/or contribute to their communities.

It's crucial to know how to create a professional volunteer cover letter if you want to seek a volunteer position. We'll go through what to include in a volunteer cover letter, writing suggestions, and a sample of a successful cover letter in this post.

What should you include in a volunteer cover letter?

Here's what should be included in your cover letter.

Full name and address

Start your cover letter by writing your name, home address, and primary phone number at the top, whether you're writing a physical letter or sending an email.

This lets your receiver know who you are and provides them with your contact information. Include your email address under your name if you're mailing a physical letter.

A short salutation or greeting should begin your letter. This should be courteous and professional, with the recipient's name mentioned if feasible.

If you don't know who will be reading your letter, use the conventional format of "Dear Mr./Ms. Last Name." Avoid " Dear Sir or Madam ."

If you're not sure who to address your letter to, look into the department you could be working in and see if there's a possible contact there.

Note: If you don't know the preferred prefix of the professional you're writing to, you can use "Mx" as a starting prefix. This is a gender-neutral start to the cover letter.

An opening paragraph or introduction

Your letter's first full paragraph introduces you to your receiver/letter recipient. A brief overview of who you are and why you are interested in the role should be included. You might also include where or how you learned about the opportunity in this line.

Body paragraph

You should explain why you are a good match for the role in this paragraph.

The following should be included in the body of your letter:

• Your education: List your degrees, majors, and the names of the colleges and universities you've attended. Because many organizations have educational criteria for volunteers, it's critical that you disclose your greatest degree of education.
• Work experience: Concentrate on describing any relevant professional experience for the role. If you have volunteered or worked for another group, make sure to provide your title as well as the name of your employer or supervisor.
• Skills and competencies: Finally, make a note of any special talents that are pertinent to the role. Teamwork, work ethic, interpersonal skills , and time management are examples of general abilities. You should also list any technical talents you have that are relevant to the duties you will be undertaking.

You may also mention any professional accomplishments or certificates that illustrate your abilities in the body of your letter.

A closing paragraph

A expression of thanks should be included in the closing paragraph of your cover letter, thanking your recipient for taking the time to read and consider your message.

You should also reiterate your interest in the job and give an outline of your availability.

Finish by expressing your eagerness to hear from the company and promising a follow-up email.

Your sign-off

Include a professional sign-off beneath your conclusion, such as "Sincerely," or "With warm regards." If you're sending an email, enter your complete name first, followed by your contact details.

If you're sending a physical letter, type your name, print the letter, then sign your name beneath the closure.

How to write a volunteer cover letter

Tips for writing your cover letter for a volunteer position.

Do your research

Do your homework. Investigate the organization before applying. Find out who you should send your letter to, what opportunities are available, and what the volunteer criteria are. Knowing this information in advance will allow you to be more precise in the body of your cover letter.

Pro tip: Cover letters should always get tailored to the application letter or company you're sending this to. Make sure to tailor your resume as well.

Make a plan. Consider why you want to volunteer when you're drafting your letter. Perhaps you want to earn experience or skills, or you want to find a fulfilling way to give back to your community. Incorporating these objectives into your letter will assist your recipient in determining whether or not the position is a suitable fit for you.

Pro tip: If you're sending this cover letter as an email, use a simple subject line. "Your name - volunteer work," for example.

Keep your cover letter concise

Keep it short and sweet. Every week, your receiver may get dozens of volunteer applications. They may just spend a few minutes on each letter that passes their desk for the sake of efficiency. Limit your cover letter to one page.

Volunteer cover letter example

A volunteer cover letter sample.

Aaron Smith

1114 Main Street

Geneva, IL 60174

(630) 833-9473

May 21st, 2021

Deborah Hills

Childhood Care Centers

223 Summer Drive

Dear Ms. Hills

I'd like to interview with Childhood Care Centers for a volunteer program. I have significant experience dealing with children, and the prospect of volunteering as a counselor excites me much.

I volunteered as a teacher's assistant at Wild Rose Elementary School in Illinois, where I had a great time assisting children with in-class activities. I was responsible for putting up classroom projects, providing one-on-one tutoring sessions to the students, and accompanying the class on field excursions as a teacher's helper.

I worked as a lifeguard at a local recreation center last winter. I earned my CPR certification, childhood development certification, and received first-aid training.

If you're looking for volunteer counselors for your summer camps, I'd be honored to be considered for the role. I feel my qualifications and expertise would make me a great addition to your company. I also hope that through volunteering, I will be able to get more experience as an early childhood educator, which is the subject in which I intend to major when I start college next year.

My summer schedule is fairly flexible, and I may volunteer in the evenings, weekends, and throughout the day. I look forward to hearing from you as soon as possible. Please do not hesitate to contact me by email or phone.

Thank you for taking the time to read this!

Volunteer cover letter template

Contact Details:

Phone number

LinkedIn URL

Current date

Hiring Manager’s Name/Recruiter’s Name

Organization/Company Name

Salutation:

Dear Mr./Ms./Mrs. (Hiring Manager’s Last Name):

When possible, address the reader or specific person the job application is getting sent to.

First Paragraph:

Use this as a way of telling the hiring manager that the resume and cover letter have gotten designed around their ideas/values.

Second Paragraph:

Keep it brief. Mention that you believe these accomplishments show relevant skills and abilities that make you a perfect fir to the volunteer work. And/or why you should be one of the volunteers.

Third Paragraph:

Close your cover letter with a clear call to action. Mention available times to have a phone interview. Or suggest they continue to read your resume for more insights on what you can bring to the company.

Closing Sign-off:

Thank you so much for your time and consideration,

Please feel free to contact me if you have any questions or concerns. I'm looking forward to speaking with you and the team.

Your name/signature

Related Hiring Resources

• Best Volunteer Resignation Letter Example (+ Free Template Download)
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About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes , Glassdoor , American Express , Reader's Digest , LiveCareer , Zety , Yahoo , Recruiter.com , SparkHire , SHRM.org , Process.st , FairyGodBoss , HRCI.org , St. Edwards University , NC State University , IBTimes.com , Thrive Global , TMCnet.com , Work It Daily , Workology , Career Guide , MyPerfectResume , College Career Life , The HR Digest , WorkWise , Career Cast , Elite Staffing , Women in HR , All About Careers , Upstart HR , The Street , Monster , The Ladders , Introvert Whisperer , and many more. Find him on LinkedIn .

Fact checked: Our small and dedicated team rigorously evaluates every article, guide, and reference to ensure the information is accurate and factual. Learn more .

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• Jan 3, 2022

How to Write a Cover Letter for Volunteer Work

Ready to volunteer? If you're looking to gain experience or simply want to help others, there's a high chance you'll need a volunteering cover letter.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Hayley Ramsey

Volunteering can add valuable experience and skills to your résumé, especially if you’re fresh out of education or changing occupation. That said, it can be hard to bag the perfect volunteer role. To help you, we'll walk you through all the steps you need to take to write an impressive cover letter to help you grab the attention of the recruiter.

What to include in a volunteer cover letter

As with any formal document or a regular cover letter, you need to follow a professional format. Below we’ve listed the correct formatting rules, structure and layout to ensure you impress the reader.

Your name and address

Your name and address should be written at the top right-hand corner of the page. In American English, the sender's address can sometimes be found in the top-left corner, so be sure to alter your template according to your location.

The date should appear a few lines below the letterhead — avoid this part if your request is via email.

The addressee’s name and address

A space should be left between the date and the addressee’s name and address. Regardless of your location, this should appear on the left-hand side of the page. If your letter is via email, skip this step and add a ‘subject line’.

Any formal letter should start with a formal greeting. A good way of making an impression is to use their name. For example, you could open with ‘Dear Ms Smith’. If you can’t find the hiring manager's name anywhere, writing ‘Dear Sir/Madam’ is acceptable.

Introduction

The introduction is the perfect chance to market yourself and capture the recruiter’s attention. Open the letter by sharing your interest in the position and explain how and why you would be a good fit for the position by using a short example.

Within the body, go into further detail by explaining why you’d be perfect for the volunteering position . You could mention skills that you have that will benefit the work, relevant work experience or your educational background. If your previous jobs are not directly relevant to the role, then mention your employment history as a way to highlight your specific strengths as a volunteer. You may want to focus on your work ethic, your dedication to your current or former employers, and any transferable skills that could be relevant to the position you're applying for.

Close the letter by mentioning how much it would mean to you if you were selected to be part of the team. Inform them of how excited you are about the position and how you look forward to hearing from them soon.

Conclude with ‘Yours sincerely’, followed by your full name and signature. If you’re sending this via email, simply use your name and contact information.

Tips for writing a volunteer cover letter

To help you write a better cover letter, follow these handy tips:

Do your research

Before any job application, it’s important to do your research and find out all you can about the company. Have a clear understanding of the organisation’s goals and what the role entails. This will ensure that you are a genuinely good fit for the role. Besides researching the company, find out who is handling the hiring, so you know who to address your letter to.

Define your goals

After doing your research, you should know what the company's mission statement is, which will help you define your goals and align them to the goals of the organisation that you’re applying to. For example, if you’re applying to teach English abroad, explain how you are a great listener and educator who wants to help others develop their knowledge and skills.

Keep it short

The space on the page should be used wisely — don’t fill up two pages with unnecessary information. It’s important to keep your cover letter short and sweet, highlighting only essential details and facts that show off your skills, abilities and experience. Save your stories for the interview , where you can further elaborate on your experiences in the workplace.

Proofread your letter

Be sure to proofread your letter and look for any typos, misspelt words, grammatical and punctuation errors. You could even use a proofreading application like Grammarly that will do the work for you, or ask a trusted friend to skim their eyes over it and offer any corrections.

If you send off an application for volunteer work with sloppy errors, chances are you won’t get the opportunity, as you’ll have come across as unprofessional through your letter.

Match your résumé's design

With a high volume of applications, hiring managers will be looking for someone with an edge, so why not match your cover letter to your résumé template’s design? It’ll show that you’ve gone the extra mile to create professional documents.

To help you, we’ve created the ideal résumé templates bundle , which offers a range of reliable templates along with our job search application checklist.

Volunteer cover letter example

Here's a sample letter requesting volunteer work.

If you’re applying via email, you could follow this template:

Mrs Jane Smith 123 street name City, County Postcode

Dear Mr Crane,

I came across the volunteer opening at the Red Cross, and I was instantly excited at the opportunity to volunteer for such a prestigious organisation. Over the last 10 years, I’ve worked as a nurse in private and public institutions. I would love the opportunity to give back to the world and work for a cause that is close to my heart.

A lot of people take nursing for granted. However, I see it as a role that can positively impact someone’s health and offer guidance. In the last decade, I have nursed sick children back to health, worked in a maternity ward and in a busy accident and emergency department. I would be grateful if I could offer these resources to children whose parents don’t have the funds for good healthcare. I have the experience of working in busy and demanding environments. Besides this, I have travelled to different countries already and have great interpersonal skills that will make my new patients feel comfortable.

As you can see, I’m extremely passionate about this role and believe I have valuable skills and experience that can benefit the cause that you’re working for. I hope that our goals align so we can offer the very best service to Third World countries that require the support.

Please do not hesitate to get in touch so we can schedule an interview. I look forward to hearing from you soon.

[Your Name] [Your Number] [email protected]

Final thoughts

Volunteer work not only adds credibility to your résumé but also gives you an opportunity to explore different cultures, learn new skills and gain valuable experience, so it’s important to create an impressive cover letter and résumé to ensure that you get the position.

Have you volunteered for a company recently? Did you write a letter similar to this that was successful? Let us know your thoughts and comments below.

This article is an updated version of an earlier article originally published on 23 October 2017.

Cover Letter Examples

Cover Letters

Volunteering Programs

Volunteering

Volunteer Cover Letter Example & How-To (2023 Guide)

Written by James Vandersmith

April 26, 2023.

Are you looking for an effective way to get your volunteer application noticed? Writing a compelling volunteer cover letter is one of the best ways to make sure your application stands out. A well-crafted cover letter can help show potential employers why you’re the right person for the job and motivate them to reach out to you.

In this guide, we’ll provide detailed tips and an example of a great volunteer cover letter you can use to get started.

How to Write an Effective Volunteering Cover Letter Header and Headline.

The header and headline of your volunteer cover letter are the first things a potential employer will see, so it’s important to make sure they stand out. Start by writing your contact information at the top of the page, including your name, address, phone number, and email address. This allows employers to easily reach you if they have questions or want to schedule an interview.

The next step is to write a compelling headline that summarizes your skills and experience in just a few words. This should include the type of position you’re applying for (e.g., “Volunteer Assistant”) and the level of expertise you bring to the role (e.g., “5+ years of experience”).

How to Tailor the Content and Greeting of Your Volunteering Cover Letter.

Now it’s time to get into the meat of your volunteer cover letter . Start by introducing yourself and expressing your interest in the position. Include relevant experience and skills that make you an ideal candidate for the role, such as organizational skills, customer service experience, or computer knowledge.

Provide Specific Examples of How You Can Use Your Experience and Skills.

Your volunteer cover letter should provide specific examples of how your experience and skills can be used in the role. For example, if you’re applying to be a volunteer assistant, mention how you’ve organized events or worked with volunteers in the past. If you have customer service experience, talk about how it will help you interact with donors or other volunteers.

Showcase Your Accomplishments as a Volunteer.

In addition to providing examples of your experience and skills, be sure to mention any accomplishments or awards you’ve earned as a volunteer. This will show potential employers that you take initiative and are driven to do good in the community. For example, if you’ve led successful fundraising campaigns in the past or volunteered to help with a local charity event, make sure to highlight this in your cover letter .

Show Enthusiasm and Passion in Your Volunteering Cover Letter.

Finally, make sure your volunteer cover letter conveys your enthusiasm and passion for the role. Show potential employers that you’re excited to be a part of their organization and eager to make an impact in the community.

Discuss How You can be a Big Help to The Volunteer Team.

Be sure to mention how you can be a big help to the volunteer team. Talk about how your skills and experience would add value to the organization and help them achieve their goals. Demonstrating that you have a clear understanding of the role and its responsibilities will show potential employers that you’re serious about volunteering with their organization.

Make Sure You Fully Understand the Volunteer Work You Are Applying For.

It’s important to make sure you fully understand the volunteer work you are applying for. Ask questions during your interview or read up on the organization online so you have a better understanding of what’s expected from the role. This will help you tailor your volunteer cover letter to the position and ensure that you’re a good fit for the organization.

End Your Volunteer Cover Letter With A Call To Action.

End your volunteer cover letter with a call to action. Request an interview and mention when you’re available to meet the employer in person or talk on the phone. This will show potential employers that you’re motivated and eager to get started as a volunteer with their organization.

Volunteer Cover Letter FAQs

How do i write volunteering cover letter.

When writing a volunteer cover letter, start with a compelling headline summarizing your skills and experience. Then provide specific examples of how your experience and skills can be used in the role. Showcase your accomplishments as a volunteer and make sure to express your enthusiasm and passion for the position. Finally, end your volunteer cover letter with a call to action.

How to write cover letter for volunteer position with no experience?

If you’re applying for a volunteer position with no experience, focus on your transferable skills and soft skills such as problem solving, communication, and organization. Mention any volunteer experience you’ve had in the past, even if it wasn’t related to the position you’re applying for. Make sure your volunteer cover letter conveys enthusiasm and passion for the role to show potential employers that you’re motivated to help the organization.

What do you say when applying for volunteer work?

When for volunteer work, make sure to explain why you’re interested in the position and how it aligns with your goals. Demonstrate your enthusiasm and passion for the role by highlighting any achievements or awards you’ve earned as a volunteer. Talk about how you can be a big help to the volunteer team and how your skills and experience can add value to the organization. Finally, make sure you end your volunteer cover letter with a call to action.

What should I include in my volunteer cover letter?

When writing a volunteer cover letter, make sure to include the following: your contact information, the name of the organization you’re applying to, a brief summary of your experience and skills, examples of how you can be a big help to the volunteer team, and a call to action. Additionally, make sure to express your enthusiasm and passion for the role so potential employers know that you’re eager to help their organization.

What should I avoid when writing a volunteer cover letter?

When writing a volunteer cover letter, make sure to avoid using jargon and clichés. These can come across as unprofessional and make your cover letter sound generic. Additionally, avoid making any negative comments about previous employers or organizations you’ve volunteered with. Focus on the positive and emphasize your enthusiasm and passion for the role. Lastly, make sure you avoid making any spelling or grammar mistakes as these can be a big turn off for potential employers.

Volunteer Cover Letter Example

Dear (Employer Name),

I am writing to express my in tere st in volunteer role with your organization. I believe my skills and experience can be a big help to the volunteer team and contribute to the success of the organization.

I have two years of volunteer experience working for an animal rescue, where I was responsible for organizing pet adoptions events and fundraising activities. As a result of my efforts, we were able to increase awareness about animal adoption initiatives throughout our community. Additionally, I’ve managed social media accounts for several organizations, raising awareness about their causes through digital channels.

In addition to my professional experience, I also possess strong interpersonal and communication skills which would make me an asset to your organization. I am passionate about (cause or issue) and am eager to become a part of an organization that is making a difference in the world.

Thank you for your time and consideration. I look forward to speaking with you further about how my skills and experience can benefit your team.

(Your Name)

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Table of Contents

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Sample Email Cover Letter for a Volunteer Position

• Tips for Writing a Volunteer Cover Letter

Drafting Your Cover Letter

Sample letter for a volunteer position, emailing your cover letter.

If you're looking to volunteer, you likely know it involves donating your time, effort, and service. While most volunteer roles are unpaid, applicants looking to make a difference and gain valuable experience should consider sending an email message inquiring about such opportunities.

In some cases, volunteer roles can be competitive, so sending a cover letter can help you stand out. Plus, the time required to train and supervise volunteers is precious to these often short-staffed organizations.

Candidates who can show they have relevant experience or demonstrate that they're likely to volunteer for a long period (not just drop in for a single afternoon) will be appealing to the organization. 

As with a paid position, you'll want to use your cover letter to show why you're a good fit for the role. Get tips for what to write when you want to volunteer and see an example of a cover letter sent to inquire about volunteer opportunities. 

Tips for Writing a Volunteer Cover Letter 

Cover letters for volunteering written to organizations are an effective way to indicate your interest in a specific volunteer position, as well as to describe how your skills, experiences, and background can better the lives of others.

Like cover letters written for paid employment, those written for volunteer positions are most effective when they can highlight exactly how closely your background and interests fit the qualifications a group is looking for in its volunteers.

Like many paid jobs, organizations with volunteer positions available will often—but not always—publicly list the job openings they are looking to fill. Review these positions to find potential matches and understand their requirements. If there isn't a position listed at an organization, you can write a  letter of interest , letting the organization know that you are interested in volunteering there. 

Although volunteer opportunities are usually unpaid, the employer may still require certain qualifications for an applicant to be eligible. For instance, volunteers at an animal shelter may need experience working with pets. Other volunteer roles may call for a valid driver's license, experience with office administration, good phone manners, and so on. 

As in any cover letter, you'll want to highlight your most relevant skills, experience, and qualifications. 

Before you begin drafting your cover letter, be sure to  research the organization . Familiarizing yourself with the organization, its culture, and its mission can make you a stronger, more prepared candidate. In your letter, you'll be able to explain  why  you're interested in volunteering at the organization. 

Plus, learning about its operations may reveal that its values and mission are vastly different from your objectives—a sign that you should perhaps look for another organization to which you can contribute your time and labor.

Volunteering opportunities are not always listed by an organization’s human resources department, so make sure you research who to contact and how best to reach them.

When writing a cover letter for a volunteer position, mention your related work or volunteer experience, if applicable. Keep your cover letter professional, just like you would if you were applying for paid employment. For all you know, your volunteer position could ultimately turn into a job or full-time employment.

Utilize this time to market yourself to the organization. This cover letter is your opportunity to introduce yourself and your intentions right off the bat. When drafting the letter, be sure to describe your interest in the position as well as your relevant experience and background.

Provide examples of how you embody the organization’s mission statement, values, and core principles. In addition to your cover letter, include your  resume . You may also want to include letters of recommendation written by  personal or professional references  who can describe and attest to your experience and skills.

This is an example of a cover letter for a volunteer position. Download the volunteer position cover letter template (compatible with Google Docs and Word Online), or see below for more examples.

Sample Letter for a Volunteer Position (Text Version)

Barry Applicant 123 Any Street Anytown, CT 11112 555-124-1245 barry.applicant@gmail.com

July 30, 2024

John Lee Volunteer Manager St. John Senior Center 123 Business Rd. Business City, NY 54321 

Dear Mr. Lee,

I am interested in opportunities that may be available to volunteer at the St. John Senior Center. As a long-time advocate of the needs and welfare of the elderly in our community, I have experience working with senior citizens and would be thrilled to continue to do so in a volunteer capacity.

I volunteered as an aide at the Champlain Center and enjoyed being able to help senior citizens with arts and crafts. In this position, I assisted program participants with recreational projects, contributed to program planning and strategy sessions, and accompanied group field trips to local musical events and museums. I also participated in fundraising and community outreach initiatives.

If the St. John Center needs a dedicated volunteer, I would be thrilled to have the opportunity to assist you. My schedule is flexible, and I would be available to volunteer at your convenience.

Eager to learn more about your mission, successes, and challenges in serving our senior citizens, I would be grateful for the opportunity to interview with you at a mutually convenient time. I look forward to speaking with you.

Thank you for your consideration. 

Sincerely, 

Barry Applicant (signature hard copy letter)

Barry Applicant

You can either send your cover letter as an email attachment , or you can send it in the body of the email message with your resume . Be sure to include your name in the subject line of the email:

Subject: Your Name - Volunteer Application

Additional Sample Cover Letters

The most effective format for cover letters can vary depending on the opportunities they are targeting. Review cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, as well as targeted and email cover letters.

Key Takeaways

• When applying for volunteer positions, crafting a well-written cover letter can help highlight your relevant experience and demonstrate your commitment, making you a more appealing candidate.
• Researching the organization and tailoring your cover letter to align with its mission and values can strengthen your application and ensure a good fit.
• Even though volunteer positions are typically unpaid, it's important to treat the application process professionally. Who knows—it could potentially lead to future employment opportunities.

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Community Volunteer Cover Letter Samples & Examples That Worked in 2024

Crafting a standout community volunteer cover letter is a crucial step towards making a meaningful contribution to your community. As a community volunteer, your role can span from securing local neighborhoods to lending a hand at public parks.

It's a role that requires a blend of skill, dedication, and that special spark of community spirit. Let's ignite that spark in your cover letter with our handy tips, inspiring examples and customizable templates.

Continue reading to learn how to:

• How to give your community volunteer cover letter visual appeal
• Why it is essential to personalize the content of your cover letter
• Which key details to include in your community volunteer introduction
• How you can showcase your qualifications as a community volunteer
• What to say in your cover letter conclusion to make it effective
• Where to find the best job search resources for community volunteers

1. How to give your community volunteer cover letter visual appeal

When applying to a position as a community volunteer, providing a volunteer organizer with a well-written, compelling cover letter is essential.

To start off your cover letter strong, you must give it visual appeal by creating a cover letter hader and cover letter headline .

Your header will always come first, placed in the top left corner of your letter. In a header, you should include all the vital information about who you are and who the intended recipient of the letter is.

This information includes:

• Your name and professional title
• Your professional contact information (email address, phone number, LinkedIn, etc.)
• The name of the organization you are applying to

Here is an example of a well-formatted community volunteer header

Jacob Jackson , Community Volunteer (123) 456-7890 | [email protected] | linkedin.com/in/jacob-jackson

To: McDowell Community Center 1234 Street Address Newark, NJ 07101

A few spaces below your header is where you should place your cover letter headline. The headline looks best centered on the page and should include four key elements:

• A keyword : The keyword should be related to the position — typically, the best keyword to use is the position title itself.
• A number or trigger word: A number or trigger word helps to outline how many key points there are in the cover letter, informing the reader of what they can expect from the letter.
• An adjective and/or verb: To give your headline a more intriguing sound and structure, you should include a powerful adjective or verb that describes you and your qualifications.
• A promise statement: It is important to let the reader know that this letter is written specifically for them — to accomplish this, include a personalized promise statement that directly references the person and/or their business.

Here is an example of an excellent headline from a community volunteer cover letter

3 Reasons Why I Love Community Volunteering & How This Passion Can Benefit Your Organization

Trigger Word/Number: 3 Reasons Keyword: Community Volunteering Adjective/Verb: Love, Benefit Promise: Your Organization

Create your cover letter fast with artificial intelligence.

2. how to personalize the content of your cover letter.

Your next key step in the cover letter writing process is to personalize the letter for a specific volunteer organizer or organization . Personalization is important, as it helps you make your letter much more relevant and valuable to the person reading it.

The personalization process is done by first researching the organization before writing and then using the information you gather within the letter. For instance, if the organization is currently working on a major community project, you could reference this project and explain how your skills can help them accomplish it.

Additionally, you should try to discover who is responsible for onboarding new volunteers, such as a head volunteer organizer. With this detail, you can create a personalized greeting that addresses this person by name, letting them know immediately about the research you have completed.

Here are 3 examples of personalized community volunteer cover letter greetings

Dear Head Volunteer Rachel Harris,

• Dear Volunteer Organizer Rachel Harris,
• Dear Ms. Rachel Harris,

3. How to write a compelling community volunteer cover letter introduction

As a community volunteer, your first primary goal with your cover letter should be to showcase your passion for service and volunteering — and there’s no better place to do this than in your introduction .

A cover letter introduction should include:

• A concise summary of your experience as a volunteer, including any specialized areas of expertise
• A statement on why you are enthusiastic about applying to this organization
• A mutual acquaintance (when possible) — including a mutual acquaintance can help build rapport with the volunteer organizer, as well as provide them with a professional reference that they trust. To gain a mutual acquaintance, try networking through professional platforms like LinkedIn.

Here is an example of a strong introduction from a community volunteer cover letter

As a community volunteer with more than 4 years of experience working in community youth centers, I was beyond thrilled to learn of your center’s volunteering opportunities. I am passionate about working with underprivileged youth in my community to help provide them with the resources and support needed to excel at both school and home. My mentor Ms. Lisa May, a local social worker that often works with your center, let me know about this opportunity and encouraged me to apply.

Find out your resume score!

4. How to showcase your qualifications as a community volunteer

A great community volunteer can possess many different skills and qualifications — the key is to determine which are most relevant to the position at hand .

No matter which skills, accomplishments, or other qualifications you choose to include, make sure to relate them back to the position as much as possible. For instance, if you are applying for a position as a community volunteer in a local garden, describe your teamwork skills and how they can benefit the community garden team.

Here are 6 skills to describe in a community volunteer cover letter

• Teamwork and collaboration
• Communicating with community members
• Administrative tasks
• Leadership (describe a specific leadership style)
• Punctuality

Here is an example of how to describe an accomplishment in a cover letter

As a community volunteer for a local homeless shelter, I helped with community outreach to gather donations for the shelter food bank. In this role, I helped to develop a new outreach incentive program that increased donations by more than 15% per month.

5. How to conclude your community volunteer cover letter effectively

The final step to writing your community volunteer cover letter is to write an effective conclusion . In this conclusion, make sure to include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• How and when you can best be contacted
• When you plan to follow up
• A formal sign-off

Here is an example of a great conclusion from a community volunteer cover letter

As the newest volunteer at your organization, I know I can help uplift and support the local community with compassion and commitment. I greatly look forward to hearing from you and hope to hear back by next Tuesday regarding this volunteer opportunity. Please reach me any time Monday through Friday before 5 p.m., or between 8 a.m. to 3 p.m. on weekends.

With Sincerity,

[Applicant Name]

6. The best job search resources for community volunteers

Finding the right volunteering opportunity can be as rewarding as the volunteer work itself. Here’s a selection of resources to make the search for your ideal community volunteering role more straightforward:

• Volunteer match websites:  Platforms like VolunteerMatch  or  Idealist  are great resources for finding volunteer opportunities in communities all over the country.
• Local non-profits and charities:  Reach out to non-profit organizations in your area. They often need volunteers and can likely find a role that suits your skills and interests.
• Community centers:  Local community centers frequently run a range of programs that rely on volunteers. Be sure to check out their websites or pay them a visit in person.
• Social media:  Use platforms such as Facebook and LinkedIn to find local volunteering groups and opportunities.
• Government resources:  Your local council or city website may have a page dedicated to volunteer opportunities.

Remember, volunteering is a journey. Equip yourself with the right tools, and you're sure to find an opportunity that resonates with your dedication to community service.

Community Volunteer Cover Letter FAQ

What should i include in my community volunteer cover letter.

Your community volunteer cover letter should contain your personal contact details, a professional greeting, and a brief introduction. Additionally, mention your relevant volunteer (if any), skills, and reasons for wanting to volunteer. Conclude with a strong closing statement and your signature.

How can I tailor my community volunteer cover letter for each position?

A tailored cover letter demonstrates your investment in the role. Show this by mentioning the organization by name, understanding its mission, and explaining how your experiences align with their work.

How long should my community volunteer cover letter be?

Ideally, your cover letter should be a maximum of one page. Aim to make every word count while discussing your skills, experiences, and enthusiasm for community service.

Why is a cover letter needed for a volunteer role?

A cover letter is a chance to demonstrate your commitment and explain why you're a suitable candidate. It can highlight your passion for community service, showcase your relevant skills, and help you stand out among other applicants.

Do I need different cover letters for different volunteer roles?

Yes, similarly to job applications, it's important to customize your cover letter for each volunteer role. This shows your conscientiousness and interest in the particular cause or position.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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How to write a volunteer cover letter

There are various motivations to explore volunteer opportunities. Working as a volunteer may help people advance their careers, expand their networks, and contribute to their communities. Knowing how to create a formal volunteer cover letter is crucial if you want to seek a volunteer opportunity. In this post, we'll outline what to put in a volunteer cover letter and provide a volunteer cover letter example.

Tips for writing a volunteer cover letter

A cover letter for a volunteer position is a letter that accompanies your application and expresses your interest in and suitability for the volunteer role. Here are some steps you can follow to write a volunteer cover letter;

• Start by addressing the letter to a specific person, rather than using a generic salutation such as "To Whom it May Concern." If you don't have a contact name, try to find out to who the letter should be addressed by calling the organization or checking their website.
• In the first paragraph, explain why you are interested in the volunteer position and how you learned about it.
• In the second paragraph, highlight the relevant skills and experiences that make you a good fit for the position. This could include previous volunteer work, related coursework, or other relevant skills or experiences.
• In the third paragraph, explain why you are passionate about the organization's mission and how you would like to contribute to their work as a volunteer.
• End the letter by thanking the reader for considering your application and expressing your availability for an interview or further discussion.
• Remember to keep the tone of your letter professional and positive, and review it for spelling and grammar mistakes.

Things to consider when writing a volunteer cover letter

Here are some things to consider when writing a volunteer cover letter:

• Make sure to address the letter to the correct person or organization.
• Clearly state the position you are applying for and how you learned about it.
• Explain why you are interested in volunteering and what skills and experience you have that make you a good fit for the position.
• Emphasize any relevant skills or experiences you have, such as previous volunteer work or relevant coursework.
• Use specific examples to demonstrate your qualifications and commitment to volunteering.
• Keep the tone of the letter professional, but also show enthusiasm for the opportunity to volunteer.
• Edit and proofread your letter carefully to ensure that it is free of errors and written.
• Close the letter by expressing your appreciation for the opportunity to apply and stating that you are available for an interview.

Overall, the goal of a volunteer cover letter is to demonstrate your passion for the cause and your commitment to making a positive impact through volunteering.

Other resources on volunteer,  volunteer resume sample ,  how to write a volunteer resume ,  volunteer skills for resume and cover letter .

Volunteer Tried and tested resume example for your next job in 2024. Get a jump-start, by editing this Volunteer resume example. Just update this example with your details, download and launch your career to new heights today!

Do's and don't of volunteer cover letter

• Address the letter to the correct person or organization.
• Use a generic or poorly written cover letter. The letter should be tailored to the specific organization and position you are applying for.
• Use a casual or unprofessional tone.
• Include irrelevant information or make exaggerated claims about your qualifications.
• Neglect to proofread your letter for errors or typos.
• Fail to express appreciation for the opportunity to apply and state that you are available for an interview.

Pointers for writing a volunteer cover letter

Writing a volunteer cover letter can be a bit different than writing a traditional job cover letter, as you may not have paid work experience to highlight. However, there are still many ways to make your cover letter stand out and showcase your skills and passion for the cause you are volunteering for. Here are some pointers to consider when writing a volunteer cover letter:

• Start by introducing yourself and explaining why you are interested in volunteering for this particular organization. You can mention any relevant skills or experiences that you have that make you a good fit for the role.
• Outline your relevant skills and experiences that make you a good fit for the role. This could include any prior volunteer work you have done, as well as any relevant education or training you have received.
• Emphasize your passion for the cause and why you are motivated to volunteer. This can help show that you are truly committed to making a difference and are not just looking for a resume booster.
• Keep your cover letter concise and to the point. Volunteer organizations often receive a high volume of applications, so it's important to make a strong impression quickly.
• Edit and proofread your cover letter carefully to ensure that it is free of errors. A well-written cover letter can make a strong impression on the reader and increase your chances of being selected as a volunteer.

Overall, the most important thing to remember when writing a volunteer cover letter is to be genuine and passionate about the cause. By highlighting your relevant skills and experiences and explaining why you are motivated to volunteer, you can convince the organization that you are the right person for the role.

Volunteer Cover Letter Example

Dear Employer,

I am applying for the job of volunteer at the Kids Summer Camp Center. I have a significant amount of experience working with kids, so the prospect of being a volunteer counselor excites me considerably.

At Westwood Elementary School in New Hampshire, I served as a teacher's aide and had fun assisting the pupils with their in-class assignments. As a teacher's assistant, I was in charge of organizing classroom assignments, giving the kids one-on-one teaching sessions, and going on field trips with the class. Because I enjoyed being outside and participating in sports with the children, my shift as the recess supervisor was my favorite part of the job.

I was a lifeguard at a neighborhood sports center last year. I received first aid instruction along with CPR certification. I also helped out with teaching swimming classes to kids from 3 to 13 years old.

I would be glad to fill the role if you are looking for volunteer counselors for one of the Kids Summer Camp Centers. My talents and expertise would enable me a worthwhile addition to your team, in my opinion. I also believe that by volunteering, I will be able to obtain more experience in the subject of early childhood education, which is what I intend to pursue when I start college the following year.

Jenna Jones

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Writing Effective Volunteer Cover Letters (With Sample)

As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.

Learn about our Editorial Policy .

Nonprofit organizations rely on the generosity of volunteers. If you'd like to donate your time and talents to a cause you believe in, consider sending a letter requesting to serve as a volunteer. Cover letters for volunteer roles are similar to job application cover letters, with a few adjustments. Use the sample volunteer application letter provided here as a starting point to craft an effective letter of your own.

Sample Volunteer Cover Letter Template

To access the volunteer application letter template, simply click the image below. The letter will open as a PDF file in a separate tab or window (depending on your computer's settings). Use this guide to printables if you need help with the document. Click anywhere in the document to change the text to meet your needs. Once you have made changes, save and/or print the document.

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You may also want to view a few other cover letter examples before finalizing your volunteer opportunity request letter.

Best Practices for Volunteer Application Letters

Make your letter stand out by following best practices for writing a great cover letter. Key tips for writing this type of business letter include:

• Address the letter to a specific contact person rather than a general "to whom it may concern" greeting. (Call the organization and ask who the contact should be.)
• Use a standard business letter format.
• Ensure the tone of the letter is appropriate for professional communication.
• Make it clear that you are requesting volunteer work, not applying for a paid position.
• Explain why you're interested in volunteering with this particular organization.
• State what kind of volunteer work you would like to do for the group.
• Highlight what qualifies you to do this kind of work.
• Including your resume or a list of skills to emphasize your qualifications.
• Ask how to proceed with your efforts to become a volunteer.
• Include your telephone number and email address.
• End the letter with an appropriate business letter closing .
• Proofread closely, ensuring the letter is well-written and free from grammatical errors.
• Keep track of the volunteer application letters you send and follow-up with a phone call or email within a few weeks if you don't get a response.

Sending a Letter Requesting Volunteer Work

You can submit a printed volunteer cover letter via mail or hand-deliver it to the organization's office. You can also email your cover letter if you have the contact person's email address, which may be availalbe on the organization's website. If using email, you can send the PDF as an attachment or copy the text into the body of an email. Some organizations have electronic communication policies prohibiting workers from opening attachments sent by unknown sources, so it's possible that the recipient is more likely to read your message without at attachment. Be sure to use a subject line indicating that the message contains a volunteer opportunity request.

Volunteer cover letter examples

Do you want to volunteer your time and make a difference to the lives of others?

If you’ve found a charity or business that you want to help, you need to submit an honest and engaging cover letter that shows your passion, and explains why you’d be a great fit for the role.

To help get you onboard as quickly as possible, we’ve put together all our top tips, along with some volunteer cover letter examples in the guide below to inspire your application.

CV templates 

Volunteer cover letter example 1

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Volunteer cover letter example 2

Volunteer cover letter example 3

These 3 Volunteer cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Volunteer cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Volunteer with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Volunteer cover letter

So, what type of information should you write about in your Volunteer cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Volunteer cover letter templates

Copy and paste these Volunteer cover letter templates to get a head start on your own.

I am writing to express my keen interest in the Church Volunteer position at St Michaels Church. With over 15 years of experience supporting rural and urban churches, I am confident in my ability to make a meaningful contribution to your congregation.

At St Edmunds Church in Southampton, I excelled in event planning and coordination, leading to successful community engagement initiatives, such as the highly acclaimed 2021 Summer Wine Camp. My inclusive approach during worship services ensures a warm welcome for visitors, as I support worship leaders and provide childcare. In the realm of music, my choral compositions have increased participation in the church choir by 41%, while my gardening expertise adds beauty to the church grounds. I take pride in fostering an environment of integration by introducing a Buddy System for new members. At my previous church in York, I coordinated music programs, facilitated gardening workshops, and organized fundraising events to support local causes.

I am eager to contribute my diverse skill set to St Michaels’s mission. I am available for an interview at your earliest convenience to discuss how my experience aligns with the goals of the church.

Kind regards,

Jackie Williams

I am excited to apply for the part time Volunteer Coordinator position at the Trussell Trust. With 6+ years of experience collaborating with renowned charities like Amnesty International and Mind, I possess the skills to strategize and coordinate impactful volunteer recruitment drives and fundraising events.

As a politics student at Warwick University, I am the president of the Amnesty society and have improved regular volunteer retention by 39% as well as raising £10K through a charity music festival. At Big Al’s Kitchen, I reduced understaffing instances by 72% with an online notification system. My proficiency in managing databases and logistics was vital at Strawberry Fields Community Kitchen, ensuring efficient food pickups for underprivileged communities. In addition to my previous fundraising accomplishments, I also ran the 2021 London Marathon, raising an impressive £6.2K for the Trussel Trust.

I am eager to discuss my dedication to the Trussel Trust and how my skills could help support their ongoing work in the community in an interview. I am available at your convenience.

Katrina Vok

I hope this email finds you well. My name is James Mitchell, and I am excited to apply to volunteer at Oxfam in central Bradford.

Having volunteered for several years at a local charity shop, St Gemma’s Hospice, I have gained valuable experience in organising and managing the shop floor efficiently. I successfully led the team to achieve a 22% increase in sales in 2022 by implementing attractive visual displays and conducting community outreach events. With my proven dedication to the charity sector, I am confident in my ability to engage with customers and communicate Oxfam’s mission effectively. My excellent interpersonal skills have allowed me to develop strong relationships with donors and contribute to successful fundraising campaigns including the recent Parkside fun run.

I am thrilled about the opportunity to further contribute to the community, and I look forward to discussing how my experience and passion align with your goals in an interview.

James Mitchell

Writing an impressive cover letter is a crucial step in landing a job as a Volunteer, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

4 Professional Volunteer Cover Letter Examples for 2024

In your volunteer cover letter, showcase your passion for the cause you wish to support. Let this enthusiasm radiate from every word you write. Demonstrate your understanding of the organization's work and how your skills align with their needs. Your dedication and relevance will make your application stand out.

Cover Letter Guide

Volunteer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Volunteer Cover Letter

Key Takeaways

Community Organizer

Hospital volunteer.

Crafting a compelling volunteer cover letter can be a stumbling block, even for those well into their job search journey. You understand it's not to echo your resume, but rather to weave the narrative of your proudest professional moment. Striking that fine balance between formality and genuine passion, steering clear of overused clichés, all while fitting your story neatly on one page can feel like an uphill battle. It's time to tackle these challenges head-on and let your dedication shine through.

• Create a volunteer cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading volunteer cover letter templates and examples to save time;
• Dedicate your volunteer cover letter space to your best achievement;
• Make sure your volunteer cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your volunteer cover letter will be ready for you to (tweak and) submit for your dream job.

If the volunteer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Volunteer resume guide and example
• Stay at Home Mom cover letter example
• ATS cover letter example
• Spanish Translator cover letter example
• Non Profit cover letter example
• Site Manager cover letter example
• No Degree cover letter example
• US cover letter example
• Military to Civilian cover letter example
• Returning to Work cover letter example
• Career Change cover letter example

Volunteer cover letter example

MICHELLE SANDERS

New York, NY

+1-(234)-555-1234

[email protected]

• Emphasis on alignment with the organization's mission showcases not only an understanding of the company's values but also a personal commitment to their cause, which is crucial for advocacy-based roles.
• Demonstration of relevant experience by citing specific achievements, such as leading a successful fundraising initiative, evidences the candidate's capability to contribute effectively to the organization's objectives—fundraising prowess is often essential for nonprofit work.
• Highlighting soft skills like empathy, organization, and proactive teamwork presents an image of a well-rounded candidate who can navigate the social complexities of work in the non-profit sector, especially when dealing with vulnerable populations.
• A clear call to action for an opportunity to further discuss the candidate's fit for the role, which conveys enthusiasm and initiative, may increase the chances of securing an interview.

What about your volunteer cover letter format: organizing and structuring your information

Here is one secret you should know about your volunteer cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your volunteer cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your volunteer cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your volunteer cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a volunteer cover letter

• Header: Include your contact information, the date, and the recipient's details to ensure the cover letter is addressed properly and to make it easy for the recruiter to reach out to you.
• Greeting: Use a formal salutation to address the hiring manager or volunteer coordinator, as it demonstrates professionalism and respect from the outset of your communication.
• Introduction: Highlight your enthusiasm for volunteering and mention the specific role you're applying for, as this section sets the tone and shows your genuine interest in contributing to the organization.
• Body: Detail your relevant skills, experiences, and motivations for wanting to volunteer, as recruiters look for candidates whose values align with their mission and who can bring valuable contributions to their team.
• Closing: Reiterate your interest in the role and thank the reader for considering your application, providing a polite and professional end to your cover letter that leaves a positive impression.

Key qualities recruiters search for in a candidate’s cover letter

• Passion for the cause: Demonstrates dedication and a personal connection to the mission of the organization.
• Proven commitment through previous volunteer work: Shows experience in and understanding of the nonprofit sector or similar volunteer roles.
• Strong interpersonal and communication skills: Essential for interacting with various stakeholders and team collaboration.
• Flexibility and adaptability: Indicates the ability to handle diverse tasks and adjust to changing environments common in volunteer settings.
• Leadership and initiative: Ideal for taking charge of projects and showing the willingness to go beyond assigned tasks.
• Cultural sensitivity and inclusiveness: Important for organizations working with diverse communities or global outreach.

How to address hiring managers in your volunteer cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your volunteer cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear [Organization Name] Team,
• Dear Hiring Manager,
• Dear [Specific Contact Person's Title and Last Name],
• Dear Volunteer Coordinator,
• Dear [Department Name] Director,
• Dear Members of the [Committee or Department Name],

The volunteer cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your volunteer cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning volunteer cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the volunteer cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your volunteer resume.

What else can you include in your volunteer cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your volunteer cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Time to wrap up your volunteer cover letter

Writing the closing paragraph of your volunteer cover letter is just as important as the salutation.

You have to make it personalized to the job advert and recruiter.

Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.

Otherwise, you could also conclude your volunteer cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?

What to write on your volunteer cover letter, when you have zero experience

The best advice for candidates, writing their volunteer cover letters with no experience , is this - be honest.

If you have no past professional roles in your portfolio, focus recruiters' attention on your strengths - like your unique, transferrable skill set (gained as a result of your whole life), backed up by one key achievement.

Or, maybe you dream big and have huge motivation to join the company. Use your volunteer cover letter to describe your career ambition - that one that keeps you up at night, dreaming about your future.

Finally, always ensure you've answered why employers should hire precisely you and how your skills would benefit their organization.

Key takeaways

Winning recruiters over shouldn't be difficult if you use your volunteer cover letter to tell a story that:

• Is personalized by greeting your readers and focusing on key job skills greets;
• Isn't spread all over the place, but instead focuses on one key achievement and selling your value as a professional;
• Introduces your enthusiasm for the role, passion for the job, or creativity in communication;
• Is also visually appealing - meeting the best HR practices;
• Ends with a nod to the future and how you envision your growth, as part of the company.

Volunteer cover letter examples

Explore additional volunteer cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Volunteer Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an volunteer cover letter, cover letter header, cover letter header examples for volunteer, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for volunteer, best cover letter greetings:, cover letter introduction, cover letter intro examples for volunteer, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for volunteer, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for volunteer, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for volunteer.

Start your volunteer cover letter by addressing the recipient by name, if possible. If not, use a formal salutation like "Dear Hiring Manager." Then, introduce yourself and express your interest in the volunteer position. Mention where you found the opportunity and why it caught your attention. It's important to show enthusiasm and commitment right from the start. For example, you could say, "I am excited to apply for the volunteer position at XYZ organization, as I have always admired your commitment to environmental conservation." This not only shows your interest but also that you've done your research about the organization.

The best way for volunteers to end a cover letter is by expressing gratitude and enthusiasm for the opportunity. This can be done by saying something like, "Thank you for considering my application. I am excited about the possibility of contributing to your organization and look forward to the opportunity to discuss my application further." This ending is effective because it shows appreciation, eagerness, and openness to further conversation. It's also important to include your contact information so they can easily reach you. Lastly, end with a professional closing such as "Sincerely" or "Best regards," followed by your name. This leaves a positive, professional impression.

Volunteers should include the following elements in a cover letter: 1. Personal Information: Start with your name, address, contact number, and email address at the top of the letter. 2. Salutation: Address the letter to the appropriate person, if possible. If you don't know the name, use a general greeting like "Dear Volunteer Coordinator." 3. Introduction: Briefly introduce yourself and mention the volunteer position you are applying for. If someone referred you, mention their name in this section. 4. Motivation: Explain why you want to volunteer for the organization. This could be because you support their cause, want to give back to the community, or are looking to gain specific skills or experiences. 5. Relevant Skills and Experiences: Highlight any skills, experiences, or qualifications that make you a good fit for the volunteer role. This could include previous volunteer work, relevant work experience, or personal experiences that have prepared you for the role. 6. Availability: Mention your availability for volunteering. Be as specific as possible about the days and times you are available. 7. Closing: Thank the reader for considering your application and express your enthusiasm for potentially joining their team. Include your contact information again and express your willingness to provide further information if needed. 8. Signature: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, a cover letter for a volunteer position is just as important as one for a paid position. It's your chance to show your passion for the cause, highlight your relevant skills, and demonstrate your commitment to volunteering.

Related Cover Letters for Volunteer

Church volunteer cover letter.

Community Volunteer Cover Letter

School Volunteer Cover Letter

Student Volunteer Cover Letter

Community Involvement Cover Letter

Counselor Cover Letter

Mental Health Counselor Cover Letter

Strategy Consultant Cover Letter

Related Resumes for Volunteer

Church volunteer resume example.

Community Volunteer Resume Example

School volunteer resume example, student volunteer resume example, community involvement resume example, counselor resume example.

Mental Health Counselor Resume Example

Strategy consultant resume example.

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11+ Sample Job Application Letters for Volunteers

Volunteer letter work is a noble endeavor. In soup kitchens, we hear motivational stories from war veterans and down-on-their-luck individuals. In doing schoolyard work as part of a nonprofit template, we help make a social statement by building the environments in which the minds of future leaders, teachers, and nation builders are molded.

Volunteer Application Letter Template

• Google Docs

Free Volunteering Application Letter Sample

Application Letter For Volunteer Work in Word

Volunteering Application Letter Template

Application Letter For Volunteer Work In Hospital Template

Application For Volunteering Template

Sample Letter Requesting Volunteer Work

How to Write An Application Letter for a Volunteer Job:

• Keep your letter professional – Although you are applying for a volunteer job, it is still imperative to write the letter in the same manner as you are applying for a paid position.
• Format your letter – A properly formatted application letter design can help you look professional and perfect for the position.
• Address the letter to the recipient’s appropriate title – If ever no contact person is listed in the job posting, a great strategy to get away with is to use a subject line instead of a formal salutation.
• Introduce yourself, explain your interest and how you are the perfect candidate for the position – Let us take for example you are volunteering to tutor children. You can express your interest in teaching children along with your academic experience as a teacher.
• Wrap it up by giving details on the specifics of what you are able to commit – You should provide the hiring party how much time you can allocate each week. Your availability is a crucial factor that helps determine whether you are the one who they think is perfect for the job.
• Write a professional closing – Before you send your application letter, it is important to formally thank the recipient for his time and consideration. You can also use formal closings, such as “Best Regards,” “Sincerely Yours,” and “Warm Regards.”

Example Of Volunteer Application Letter

Application For Voluntary Service

Volunteering Application Letter Sample PDF Free Download

Job Work Application Letter for Volunteer with Experience

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How to Write a Cover Letter Using ChatGPT

You could apply for more jobs, more thoughtfully thanks to artificial intelligence.

Applying online for jobs could be a more simple process with a helping hand from AI.

The global shift to remote work and the  Great Resignation  opened up the job market. But today's conditions have swung the power back into the hands of corporations, with mass  layoffs  and hiring freezes. Way more competition in the market makes securing a new job a harder, longer progress.

Applying for a job is arduous and time-consuming, and it's tempting to use the fast apply button and attach a generic cover letter to every application -- but that's not going to get you hired in this market. But it's also not realistic to carefully craft a new cover letter for every job, when you're up against thousands of applicants. 

There's a third option: Use artificial intelligence to customize your cover letters. Save time, stand out in a saturated market and get yourself an interview. 

The AI tool I used to try this out is ChatGPT, which wowed the world when it was released in November 2022 (you can read our hands-on review of ChatGPT as well as Gemini , Copilot and Perplexity on CNET's AI Atlas hub). If this is your first time using AI, it makes sense to start with the tool that made AI mainstream. 

Here's how to use ChatGPT for the job. I'll walk you through the process, prompts and productivity tips (and a potential problem to watch out for) to enhance your applications and your chances. 

Creating a custom cover letter

If you've ever tried to write a cover letter before, it's hard enough to summarize your entire career on a single page, let alone customize it for each job role. 

Your resume presents your hard skills, and your cover letter showcases your soft skills -- the ones you can mold with keywords to fit what a company is asking for in its job ad. 

Getting set up with ChatGPT

You'll need an account with ChatGPT, the job application, your resume and a previous cover letter, if you have one. 

You can use a free version of ChatGPT like me or pay $20 per month for added features like the most recent models , priority access during peak usage and image generation. 

The initial prompt

Your first prompt can be something like: "Can you please help me write a cover letter for the role of reporter on the autos team of The Wall Street Journal? Here is the job description: [paste job description] And here is my resume: [paste resume]."

Immediately, I saw a big problem with my first attempt: ChatGPT had hallucinated . It mixed up some of my experience, correctly noting publications I've written for and topics I've reported on, but wrongly -- very, very wrongly -- with made-up stories (see yellow highlights). 

If I change nothing else in my cover letter, I'm certainly going to fix that.

The cover letter was also too long for my liking, so you could either give ChatGPT a word limit or ask it to remove certain things.

Next, I also asked ChatGPT to highlight the top five keywords to use in my cover letter for a reporter role in the autos team at The Wall Street Journal, and here's what I got: 

Follow-up prompts  

I then asked ChatGPT to include these keywords in my cover letter. I chose my top three. 

Prompt: "Remove the five bullet points and incorporate the following keywords into my experience: Scoops, breaking news, and business and financial reporting."

We're slowly getting there.

Given that the role requires tech and financial reporting experience, I pushed ChatGPT to focus on my work at NerdWallet and past reporting at the MIT Tech Review. 

Prompt: "Emphasize my experience reporting on emerging tech and personal finance for outlets like NerdWallet and MIT Tech Review."

With a solid base, now I could tweak the tone. It still didn't feel like me, and I wanted it to be tighter but more conversational and eloquent. 

Prompt: "Rewrite in a more conversational tone, with shorter sentences and no repetition. Eloquent, exciting, and worldly."

This style prompt cut it back by 30%, to this:

You can continue chipping away at it in ChatGPT, but I did my final tweaks manually, threading my personality through it. 

Finishing up

Copy the content into a separate Word or Google document to tweak the language to suit your voice. For example, change "Dear Hiring Manager" to "Dear [company] hiring team" and remove weird lines you'd never actually say, like "is a prospect I relish." And be sure to scan through for any other oddities ChatGPT might have hallucinated.

Here was my final ChatGPT plus me version. I pulled out the brand work because it's a reporter role and jazzed it up to my liking. 

While the tone of what ChatGPT returns for your cover letter should emulate your personality, you can dial it up or down to match the company's voice, vibe and vision. Let ChatGPT show you off, then all you need to do is shape it, style it and send it off. 

For more AI tips, check out how to use Midjourney to create custom wedding invitations  and how to use AI (or not) to build your budget .

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How to list volunteer work on your CV

Where to list volunteer work

Should you list volunteer work as employment, listing unrelated volunteer work on your cv, what types of volunteering could you include.

Volunteering your time and efforts is a noble pursuit, no matter the cause. There is a lot to be said for being selfless – giving without thought of getting anything back in return gives us a warm feeling inside. Nothing in return, that is, until it comes to writing a CV for a potential new job. Then, your volunteering experience may well prove beneficial.

Your curriculum vitae is not just the story of your career. Future employers want to understand your personality, motivations, and wider skills. Including any volunteer work relevant to the role in question is a great way of showing the hiring manager that there is more to you than your work experience. What you get up to in your free time also helps to shape you as a person – and may bring incremental benefits for the workplace.

With CV space at a premium, how to incorporate volunteer work into your career sales pitch is no simple matter. Are there transferable skills for the role in question? Are you sending the right message in terms of your personality? Could you be using that space for something else? In this blog, we explore the underlying issues and offer some examples:

What is the value of volunteer work?

How to list volunteer work on a cv, volunteer work examples.

• Transferable skills from your volunteering work

While it is normal to be paid well for a good job done, these extra roles often give a candidate a unique advantage in the eyes of a hiring manager. Might your volunteer work help you to stand out?

Volunteer work demonstrates a candidate's commitment, initiative, and ability to work in diverse environments, which are valuable to future employers. You do not have to be paid to add value. 

Volunteer work shows dedication to contributing positively to the community and indicates strong ethical values. Skills developed through volunteer work, such as teamwork, leadership, communication, and problem-solving, are transferable to any professional setting and are often no less valuable than those learned in a paid position.

Volunteering also highlights a candidate’s ability to manage time effectively while balancing multiple responsibilities. Employers value these experiences as they suggest the candidate is well-rounded, proactive, and capable of handling various challenges, making them a desirable addition to any team.

If you have been job searching longer than anticipated, you should consider finding a volunteer position that can help to bridge the gap. This helps when an employer notices you have been looking for a while—volunteering is a fantastic stop-gap measure that demonstrates your drive and passion.

It is a myth that volunteer work has no place on a CV. Any activity contributing to your personal and professional development should interest a hiring manager. They want to understand the nuts and bolts of your career story. If a volunteering activity has contributed to a certain (relevant) skill or ability, it has every right to be on your CV.

Volunteer work should either be listed on your CV in a dedicated "volunteer experience" section or incorporated into the "work experience" section, especially if it is relevant to the job you are applying for. Here’s how to decide where to place it: 

Dedicated section 

If you have substantial volunteer experience or if the volunteer work is highly relevant to the job, create a separate "volunteer experience" section. This highlights your commitment and the skills gained through unpaid work, demonstrating your well-rounded character and dedication.

Work experience section

If your volunteer work involved responsibilities similar to paid positions, or if it aligns closely with the job you're seeking, include it in the " work experience " section. This approach emphasises the relevance of your volunteer activities to the potential employer.

Regardless of where you list it, detail your roles, responsibilities, and achievements just as you would for paid work. This ensures that potential employers recognise the value and skills you developed through your volunteer efforts.

Listing volunteer work as employment can be appropriate if the roles and responsibilities closely resemble those of paid positions, demonstrating relevant skills and experience to potential employers. 

However, it's crucial to clearly label it as "volunteer work" to maintain transparency and avoid misleading potential employers. This honesty ensures that the experience is valued for its contributions and the skills gained without misrepresentation. 

Volunteer work shows dedication, initiative, and a willingness to contribute, which are highly regarded traits in any professional setting, but clarity about the nature of the work is essential for maintaining credibility.

It is important to list volunteer work in such a way that although your responsibilities may be the same as those of paid work, your accountability to the employer is undeniably different as you are not in a salaried employee relationship.

Including unrelated volunteer work on your CV can be a bad idea because it may distract from your relevant qualifications and experience.

Employers often spend only a few seconds scanning each CV, so making every word count is crucial. Listing unrelated volunteer work can take up space that could be better used to highlight your directly applicable skills, experiences, and achievements . 

Moreover, irrelevant information might give the impression that you lack focus or understanding of the role's requirements. By omitting unrelated volunteer work, you ensure that your CV remains concise, targeted, and highly relevant to the job you are applying for.

There will be plenty of organisations that will be happy for you to offer your assistance for free. Your future employer will likely not be too judgmental about where you have worked. What you learned from the experience is more important – make it clear in your CV how your volunteering experience benefited you.

Here are some of the most common activities for volunteers:

Healthcare volunteer : Assisting in hospitals or clinics, helping with patient care, administrative tasks, and supporting healthcare professionals.

Environmental volunteer : Participating in activities like tree planting, beach cleanups, and conservation projects to protect and preserve the environment.

Educational volunteer : Tutoring students, assisting teachers in classrooms, or providing educational workshops and programs in various subjects.

Animal shelter volunteer : Caring for animals, cleaning shelters, assisting with adoptions, and promoting animal welfare and responsible pet ownership.

Community outreach volunteer : Working with local organisations to support community events, food banks, and services for vulnerable populations.

Fundraising volunteer : Organising and running fundraising events, campaigns, and activities to raise money for charitable causes and non-profit organisations.

Mentoring volunteer : Providing guidance, support, and advice to young people or individuals in need, helping them achieve personal and professional goals.

Disaster relief volunteer : Assisting in emergency response efforts, providing aid and support to affected communities during natural disasters and crises.

There are a myriad of volunteer work examples. Depending on space constraints, you may include fewer bullet points (and even compress the title and date onto one line). While your volunteer assignments may take up less space than your paid work (and rightly so), it doesn’t mean they could make less of an impact.

Healthcare Assistant Volunteer St. Mary's Hospital, London, UK January 2022 - December 2022

• Assisted nurses and doctors in providing patient care, including monitoring vital signs and administering basic treatments.
• Supported patients with daily activities such as bathing, dressing, and mobility, ensuring their comfort and safety.
• Organised and maintained medical supplies, ensuring the availability of necessary equipment.

Volunteer Conservation Coordinator Green Earth Initiative, Edinburgh, Scotland March 2018 - August 2020

• Participated in environmental conservation projects, increasing community participation by 40% and funding by 35%.
• Led successful initiatives such as tree planting drives, beach clean-up events, and educational workshops, raising over £15,000 for conservation efforts.
• Collaborated with local schools and businesses to promote sustainable practices and environmental awareness.

Volunteer Event Organiser Helping Hands Charity, Manchester, UK February 2019 - April 2021

• Organised fundraising events to support local homeless shelters, increasing donor participation by 25% and donations by 30%.
• Ran successful events, including charity runs, bake sales, and gala dinners, raising over £20,000 for various charity programs.
• Worked with local businesses and media to secure sponsorships and promote events, enhancing community engagement and visibility.

Animal Shelter Volunteer Paws and Whiskers Rescue, Manchester, UK June 2022 - Present

• Assisted in the daily care of animals, including feeding, grooming, and administering medications, ensuring a healthy and clean environment.
• Supported the adoption process by conducting interviews, home checks, and matching potential adopters with suitable pets, resulting in a 20% increase in successful adoptions.
• Maintained accurate records of animal health, behaviour, and adoption status, improving the shelter’s operational efficiency.

Useful skills from volunteer work

When contemplating the skills section on your CV, do not underestimate the skills you may have acquired from your volunteer work. These will likely more commonly be soft skills, but you may also acquire various more technical hard skills in certain industry sectors. Here are a few examples of volunteering skills to consider:

Teamwork : Volunteering often involves collaborating with others, which enhances the ability to work effectively in team-oriented environments.

Leadership : Leading projects or teams during volunteer work demonstrates the ability to guide and motivate others, a valuable trait for managerial positions.

Communication : Engaging with diverse groups improves communication skills, which is essential for clear and effective interaction with colleagues, clients, and stakeholders.

Time Management : Balancing volunteer duties with other commitments showcases strong organisational skills and the ability to prioritise tasks efficiently.

Problem-Solving : Addressing challenges during volunteer activities enhances critical thinking and the ability to develop innovative solutions.

Adaptability : Exposure to various situations in volunteer roles fosters flexibility and the capacity to adapt to changing circumstances.

Empathy : Working closely with different communities builds empathy and understanding, which is beneficial for creating a positive and inclusive workplace.

Project Management : Planning and executing volunteer projects hones project management skills, including setting goals, organising resources, and meeting deadlines.

Volunteer work can provide candidates with a range of hard skills valuable to future employers. Through organising events and coordinating activities, individuals can develop strong project management skills. Many volunteer roles involve data analysis, requiring the collection and interpretation of data to measure the effectiveness of programs. 

Additionally, proficiency in software such as Microsoft Office, Google Workspace, and CRM systems can be gained through managing volunteer databases and communications. Creating newsletters, social media content, and detailed reports enhances communication skills. These experiences collectively offer a robust skill set that can be effectively applied in various professional environments.

Key takeaways

While much of the interview process will still be dedicated to your permanent (paid) work experience, volunteer work adds that extra dimension. After all, not everyone is passionate about doing something for others. Ensure you include it in the right way.

Highlight transferable skills gained through volunteer work to impress potential employers. Ensure volunteer roles are clearly labelled to maintain transparency and credibility. Include only relevant volunteer work to keep your CV concise and focused.

Create a winning application using our dedicated CV builder now.

Sample Letter Hub

Invitation Letter for a Visa Application

By Sikandar Ali

September 2, 2024

An Invitation Letter for a Visa Application is a document that is required by many countries when someone is applying for a visa. The purpose of this letter is to provide evidence that the applicant has a legitimate reason for visiting the country and that they have been invited by someone who is already living there.

This letter is an important part of the visa application process and can greatly increase the chances of the application being approved.

In this blog article, we will be sharing templates, examples, and samples of Invitation Letters for a Visa Application. These samples will make it easy for users to write any letter that they need to write.

Whether you are inviting a friend or family member to visit you, or you are inviting a business associate to attend a conference, we have a sample letter that will suit your needs. Our goal is to make the process of writing an Invitation Letter for a Visa Application as simple and stress-free as possible.

By using our templates and examples, you can be sure that your letter will include all of the necessary information and will be formatted correctly.

 We understand that writing a letter for a visa application can be daunting, but with our help, you can be confident that your letter will be professional and effective. So, let’s get started and make the visa application process a little bit easier!

Invitation Letter For A Visa Application

Dear [Embassy/Consulate Name],

I am writing this letter to formally invite [Visitor’s Full Name] to visit [Your Country]. [Visitor’s Full Name] is a [Relationship to You], and their purpose of visiting is [Specify Purpose – e.g., tourism, family visit, business meetings]. The intended duration of their stay is from [Start Date] to [End Date].

[Visitor’s Full Name] is a responsible and law-abiding individual who has a strong commitment to return to their home country upon the completion of their visit. During their stay, I will ensure that they comply with all the laws and regulations of [Your Country].

As evidence of their visit, I have attached the following documents:

• Copy of [Visitor’s Full Name]’s passport
• Flight itinerary
• Accommodation confirmation
• Letter of employment/study from [Visitor’s Current Employer/Institution]

I kindly request you to consider [Visitor’s Full Name]’s application favorably and grant the necessary visa for their visit. If additional information is required, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter.

Sincerely, [Your Full Name]

Letter To Embassy For Visa Request

I trust this letter finds you well. I am writing to formally request a visa for [Your Full Name], who intends to visit [Your Country] for [Specify Purpose – e.g., tourism, business meetings, family visit].

[Your Full Name] is a responsible and law-abiding citizen of [Your Country], holding a valid passport with the number [Passport Number]. The purpose of this visit is [Clearly State Purpose], and the intended duration of stay is from [Start Date] to [End Date].

Enclosed, please find the necessary supporting documents:

• Copy of [Your Full Name]’s passport
• Proof of accommodation
• Letter of employment/study from [Your Current Employer/Institution]

[Your Full Name] has meticulously planned this trip and is committed to abiding by the laws and regulations of [Your Country]. I kindly request your favorable consideration of this visa application to facilitate a smooth and enjoyable visit.

If any additional documentation is required or if there are specific procedures to follow, please advise at your earliest convenience. [Your Full Name] can be reached at [Your Email Address] or [Your Phone Number] for any further communication.

Thank you for your time and consideration. I appreciate your assistance in this matter.

Visa Application Cover Letter

I am writing this letter to support my visa application for [Specify Purpose – e.g., tourism, business meetings, family visit]. My name is [Your Full Name], and I am a citizen of [Your Country] intending to visit [Destination Country] from [Start Date] to [End Date].

This trip is important to me because [Explain Reason – e.g., attending a conference, exploring business opportunities, spending time with family]. I have attached all the required documents, including a copy of my passport, flight itinerary, proof of accommodation, and financial statements.

I assure you that I am committed to complying with the laws and regulations of [Destination Country] during my stay. I am aware of the purpose of my visit, and I will return to [Your Country] before the expiration of the authorized stay.

If there is any additional information required or if an interview is necessary, please let me know. I can be reached at [Your Email Address] or [Your Phone Number] for any further communication.

Thank you for considering my application. I appreciate your time and attention to this matter.

Business Invitation Letter Sample For Visa

I am pleased to extend an invitation to [Visitor’s Full Name] to visit [Your Company/Organization] located in [Your Country]. [Visitor’s Full Name] is a [Job Title/Position] at [Visitor’s Company], and the purpose of the visit is to engage in [Specify Business Activities – e.g., meetings, negotiations, conferences] from [Start Date] to [End Date].

[Visitor’s Full Name] has a vital role in [Describe Visitor’s Role – e.g., business development, partnership discussions], and their presence is crucial for the successful collaboration between our companies. We are confident that this visit will contribute significantly to the growth and mutual benefit of both parties.

Enclosed, please find the necessary documents to support [Visitor’s Full Name]’s visa application:

• Invitation letter from [Your Company]
• Visitor’s passport copy

We are committed to ensuring [Visitor’s Full Name] adheres to all the laws and regulations of [Destination Country] during their stay. If any further documentation is required, please feel free to contact us at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter. We look forward to [Visitor’s Full Name]’s visit and the opportunity to strengthen the ties between our organizations.

Sample Letter Of Support For Visa Application

I am writing this letter to express my full support for [Applicant’s Full Name] in their visa application to visit [Destination Country]. [Applicant’s Full Name] is a [Relationship to You – e.g., friend, family member, colleague], and I have known them for [Number of Years].

[Applicant’s Full Name] has planned this trip to [Destination Country] with [Specify Purpose – e.g., tourism, attending an event, family visit], and I believe it will be a valuable and enriching experience for them. I can assure you that [he/she] is a responsible individual who will comply with all the rules and regulations during their stay in [Destination Country].

Enclosed with this letter are [Applicant’s Full Name]’s supporting documents, including a copy of [his/her] passport, flight itinerary, and proof of accommodation. [He/She] has also taken the necessary steps to ensure [his/her] return to [Home Country] within the authorized period.

I am confident that [Applicant’s Full Name]’s visit will be a positive and culturally enriching experience, and [he/she] will represent [Home Country] with respect and integrity. If you require any further information, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering [Applicant’s Full Name]’s application. I believe that [his/her] visit will contribute positively to the relationship between [Home Country] and [Destination Country].

How to Write a Letter to Support a Visa Application

If you are planning to travel abroad, you may need to apply for a visa. A visa is a document that allows you to enter a foreign country for a specific period of time. In some cases, you may need to provide a letter of support to accompany your visa application. This letter can help to demonstrate your purpose for traveling and your ties to your home country. In this article, we will provide you with a step-by-step guide on how to write a letter to support a visa application.

1. Understand the Purpose of the Letter

Before you start writing your letter, it is important to understand the purpose of the letter. The letter of support is meant to provide additional information about your trip and your ties to your home country. It should explain why you are traveling, how long you plan to stay, and what you plan to do while you are there. The letter should also demonstrate that you have strong ties to your home country and that you are not planning to stay in the foreign country permanently.

2. Gather Information

To write an effective letter of support, you will need to gather information about your trip and your ties to your home country. This may include your travel itinerary, your employment status, your financial situation, and any other relevant information. You should also research the visa requirements for the country you are traveling to, as this will help you to understand what information you need to include in your letter.

3. Format the Letter

The letter of support should be formatted like a formal business letter. It should include your name and contact information, the date, and the recipient’s name and address. The letter should be addressed to the embassy or consulate of the country you are traveling to.

4. Introduce Yourself

In the first paragraph of the letter, you should introduce yourself and explain why you are writing the letter. You should include your name, your nationality, and the purpose of your trip. You should also mention any previous travel experience you have had.

5. Explain Your Trip

In the second paragraph of the letter, you should explain the details of your trip. This should include your travel itinerary, the dates of your trip, and the purpose of your visit. You should also explain any activities you plan to do while you are there.

6. Demonstrate Your Ties to Your Home Country

In the third paragraph of the letter, you should demonstrate your ties to your home country.

FAQs About Letter to Support a Visa Application

1. what is a letter of support for a visa application.

A letter of support for a visa application is a document that is written by someone who knows the applicant and can provide additional information about the applicant’s character, purpose of travel, and financial stability. This letter is submitted along with the visa application to provide additional evidence to the visa officer.

2. Who can write a letter of support for a visa application?

A letter of support for a visa application can be written by anyone who knows the applicant well and can provide additional information about the applicant’s character, purpose of travel, and financial stability. This can include family members, friends, employers, or colleagues.

3. What information should be included in a letter of support for a visa application?

A letter of support for a visa application should include information about the applicant’s character, purpose of travel, and financial stability. This can include details about the applicant’s employment, education, family ties, and any other relevant information that can support the visa application.

4. How long should a letter of support for a visa application be?

A letter of support for a visa application should be concise and to the point. It should not be too long or too short. Ideally, it should be one to two pages in length.

5. Can a letter of support for a visa application be written in a language other than English?

If the visa officer does not speak the language in which the letter of support is written, it may be necessary to provide a translation of the letter. It is always best to check with the embassy or consulate to determine their specific requirements.

6. How should a letter of support for a visa application be formatted?

A letter of support for a visa application should be formatted like a formal business letter. It should include the date, the recipient’s name and address, a salutation, the body of the letter, and a closing. It should also be signed by the person writing the letter.

7. When should a letter of support for a visa application be submitted?

A letter of support for a visa application should be submitted along with the visa application. It is important to submit all required documents at the same time to avoid delays in processing the visa application.

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Professional Job Rejection Letter Sample and Template

A job rejection letter can be a disheartening experience for any unsuccessful applicant, but it is a crucial part of the hiring process. An employment rejection letter is a simple, often brief document that carries the weight of a final response from the company. Rejection letters are a way of delivering the necessary news, and when done with the right technique and empathy, they can leave a positive impression on the candidates and maintain the company’s reputation. It is very important to set the right tone at the start of the rejection letter in order to ensure that you don’t end up disheartening the candidate. Whether you are a hiring manager or a startup looking to hire candidates, this blog will help you create a well-crafted job rejection letter for candidates who do not make it past the selection process. Plus we will share free-to-use templates for your easy use.

Why Send a Rejection Letter? 

For candidates who invested time and effort into the application process but, a formal rejection letter reflects the company’s professionalism and respect to them. Whether successful or not,  responding to all candidates enhances the organization’s reputation as this reflects that the company values every individual. Though being rejected for now, a thoughtful rejection letter can leave the doors open for candidates to apply for future positions, ensuring a continued pool of talent. A rejection letter also offers closure to applicants, they do not have to unnecessarily wait for the organization’s response to their selection and they can move on to apply and focus on other companies. This offers an opportunity for constructive feedback to know what went wrong and how they can improve next time.

Components of a Professional Rejection Letter

A professional rejection letter must be concise, clear, and considerate. You would not want to agitate the candidate while you share the bad news with him. Here are some key components that are a must in a professional rejection letter.

• Salutation: Address the candidate by name to give a personalized touch to the letter.
• Formal Greeting and Subject Line: Greet them warmly and clearly mention the subject line, there is no need to beat around the bush in this case.
• Expression of gratitude for the application: Begin with a note of gratitude for their interest in the position and the time that was spent on the application process. Thank them for their patience and support throughout the process.
• Clear Statement of Rejection: Clearly state that they have not been selected for the position.
• Brief Reason For The Rejection and Constructive Feedback: Provide a brief reason as to why the application was rejected and share constructive feedback on their application or interview performance. Though the feedback is not necessary, it can be very useful and give candidates a sense of reason.
• Encouragement for Future Applications: Encourage the candidate to apply for future openings and to stay in touch.
• Best Wishes and Sign-off : Close the letter with a positive note, wishing them success, and sign off professionally with your name and position within the organization.

Sample Job Rejection Letter

Here are the two rejection letter templates that you can have a look at and use.

Example 1: Standard Rejection Letter

Subject: Application for [Job Title] Position

Dear [Candidate’s Name],

Thank you for your interest in the [Job Title] position at [Company Name]. We appreciate the time and effort you invested in the application process and enjoyed getting to know you through your resume and interview.

After careful consideration, we regret to inform you that we have decided to move forward with another candidate who more closely meets our current needs. This decision was not easy, given your impressive skills and qualifications.

We encourage you to apply for future openings at [Company Name]. Please feel free to stay in touch with us and keep an eye on our career page for new opportunities.

Thank you again for your interest in our company. We wish you the best of luck in your job search and future endeavors.

[Your Name]  

[Your Job Title]  

[Company Name]

 Example 2: Personalized Rejection Letter with Feedback

Subject: Application for [Job Title] Position 

Dear [Candidate’s Name], 

We appreciate your application for the [Job Title] position at [Company Name]. It was a pleasure to learn more about your background and achievements. 

While we were impressed with your experience and skills, we have decided to pursue another candidate whose background more closely aligns with our current requirements. Specifically, we are looking for someone with more experience in [specific area or skill]. 

We were genuinely impressed with your [specific positive attribute or accomplishment] and believe you have a great deal to offer. We encourage you to apply for future positions that match your expertise and interests. Feel free to reach out and stay in touch. 

Thank you for considering [Company Name] as a potential employer. We wish you every success in your career endeavors. 

Best regards, 

[Your Name]   

[Your Job Title]   

[Company Name] 

Above are the two decline letter templates for your use case but they can not fit every scenario. Be sure to customize the templates for different situations. For example, if the reason for rejection was lack of experience, you can mention that or if the assignment that was given to them was not up to the mark then you can write that.

Here are some tips that can help you personalize the rejection letter-

• Keep it personal, always address with the candidate’s name.
• If you were the one who conducted the interview, you could mention any part of the conversation that stuck with you.
• Offer constructive feedback that can help the candidate
• Proofread the complete draft before sending
• Wish them well and motivate them to stay in touch
• Sign off with your name and number so that they can connect if they want any information

Common Mistakes to Avoid

While a job rejection letter looks easy and straightforward, a slight miss out can do a lot of damage. Ensure you avoid certain pitfalls that can undermine the effectiveness of the letter and even the company’s reputation:

•  Being vague or overly harsh: Avoid using a one-size-fits-all template that fails to address the candidate personally. Do not be harsh or someone who is pointing out just mistakes. Tailor the letter well and show genuine appreciation. Encourage the candidate for future applications.
• Delaying the rejection letter: The letter will lose its effectiveness if it’s delayed. This is a part of Post-interview communication and should be sent within 24 hours of the application being rejected.
• Overly lengthy: Ensure that the rejection letter is crisp and concise. Long-winded explanations can dilute the core message.
• Not providing any feedback: though providing feedback is not possible all the time, if you choose to give it, ensure it is specific and constructive. Vague comments can confuse or frustrate candidates.

Read More: Job Offer Letter Template

Writing a job rejection letter is not easy, and is a delicate task as you are somewhere dealing with the candidates’ emotions. This requires a balance of professionalism, empathy, and clarity. Rejection letters are an important part of the hiring process and can help you in many ways.

By understanding and incorporating key components like personalized salutations, specific recruitment feedback, thank-you notes and you can leave candidates feeling respected and valued while also working towards the organization’s reputation. Be gentle, specific, and professional.

Do not forget to use the templates shared above and avoid common mistakes to ensure a positive experience for all applicants.

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Ramsha Zafar

How to create a volunteer signup form+ free templates.

In this article

• What Use a Volunteer Signup Form?

5 Easy Steps to Create a Volunteer Signup Form

Wrapping up.

Capturing essential volunteer information through a signup form is important for several reasons:

Efficient Recruitment : Streamlining the process of collecting volunteer information helps organizations quickly identify and contact suitable candidates.

Better Matching : Understanding volunteers' skills and interests enables organizations to assign them to roles where they can be most effective and satisfied.

Enhanced Communication : Having accurate contact details ensures that organizations can maintain clear and consistent communication with their volunteers.

Improved Management : Detailed information about volunteers' availability and preferences aids in planning and coordinating volunteer activities.

Here's a simple guide on how to create a free client intake form within minutes using an online form builder.

Step 1: Choose a Form Builder

To create your volunteer signup form, it's important to select a form builder that allows for easy customization through drag-and-drop features. For this guide, we'll be using involve.me, which stands out for its advanced capabilities, customization options, integration features, and comprehensive analytics. Getting started is simple: just sign up on involve.me and navigate to the dashboard to begin creating your free volunteer signup form.

Step 2: Start with a Form Template or Build from Scratch

Next, decide whether to use a signup form template or to build your form from scratch. Each method has its advantages, depending on your specific needs and preferences.

Using a template is ideal for beginners, as it offers a predefined structure that saves time. You can find various signup form templates on involve.me that can be easily customized to meet your basic requirements.

On the other hand, if you have a specific vision for your form, building it from scratch provides the highest level of customization. Starting with a blank canvas lets you design every aspect of the form according to your exact specifications. Though this method takes more time and effort, it ensures that your form perfectly aligns with your brand and meets all functional requirements.

involve.me offers all the tools needed to create a custom form, including drag-and-drop elements, design customization options, and advanced fields for collecting specific types of information.

Step 3: Customize Your Form

When customizing your volunteer signup form, start by adding essential fields and questions to gather the necessary information from volunteers. Key fields to include are:

Volunteer Name: To identify and address volunteers properly.

Contact Information: Collecting email addresses and phone numbers for communication.

Availability: Understanding when volunteers are available to participate.

The design of your form is also crucial. An appealing and functional design enhances the user experience and encourages more signups. Consider the following:

Incorporate Logo and Brand Color Scheme: Ensure your form reflects your organization's branding to create a consistent visual identity.

Ensure Readability: Use colors with sufficient contrast between text and background for easy reading.

Use Brand-Specific or Clean Fonts: Choose fonts that are easy to read and align with your brand’s style.

Step 4: Preview and Publish

Before publishing your form, use the preview feature to test the user experience. Make sure all elements function as intended and the form is easy to navigate. Once satisfied, publish the form on your website or share it directly with potential clients.

Step 5: Distribute Your Form

Effective distribution is key to reaching your target audience and encouraging signups. Use the following strategies:

Invite by Email: Leverage your email list to send personalized invitations. Include a direct link to the form and a compelling message to increase engagement.

Share on Social Media: Post the form on platforms where your target audience is active. Use engaging visuals and compelling copy to capture attention. Consider using paid ads for broader reach.

Embed on Your Website: Place the form prominently on your website to increase visibility and conversion rates. Ensure it's easy to find and access.

Step 6: Data Analysis

After your form is live and applications start coming in, the next step is to analyze the data collected:

Use involve.me’s dashboard to monitor the number of submissions and manage the data effectively. This allows you to see how well your form is performing in real time.

involve.me provides detailed analytics and  AI-generated reports  that help you analyze patterns and insights from the data collected. These analytics can guide strategic decisions, such as understanding which recruitment channels are most effective or which questions yield the most insightful responses.

Ready to create your own volunteer signup form? Get started with involve.me today and take advantage of its advanced features, customization options, and powerful analytics to build a form that meets all your needs. Sign up now and start creating your free volunteer signup form on involve.me!

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Find out the free quiz builder your team needs!

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Discover how switching from Paperform to involve.me can boost your data collection.

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Welcome new hires with these onboarding essentials

The University of Chicago The Law School

Employment law clinic—significant achievements for 2023-24.

During the past academic year, the Employment Law Clinic has continued its work helping pro se plaintiffs in employment discrimination cases in federal court. This work includes representing pro se plaintiffs as their Settlement Assistance Counsel in individual discrimination cases and representing pro se plaintiffs in their appeals to the Seventh Circuit Court of Appeals. In addition, the Employment Law Clinic has expanded its work with pro se plaintiffs by participating in the William J. Hibbler Memorial Pro Se Assistance Program. This program allows students in the Employment Law Clinic to provide pro se plaintiffs with advice about procedural issues in their cases. Some of the significant developments in a few of the Clinic’s cases are detailed below.

Settlement Assistance Cases

Clinical Professor Randall D. Schmidt and his students are appointed on a regular basis to provide representation to pro se plaintiffs at settlement conferences. Since starting this project in early 2021, Professor Schmidt has been appointed as Settlement Assistance Counsel for pro se plaintiffs in twenty employment discrimination cases. Although most of these cases were pending in the Eastern Division of the Northern District of Illinois, he has also been appointed in cases pending the Western Division of the Northern District of Illinois and in the Central District of Illinois.

These cases allow students to interview the client, research the legal and factual issues in the case, draft a settlement demand letter, represent the client at a settlement conference, and, if the case settles, draft the settlement agreement.

Professor Schmidt and his students have been very successful in resolving these cases. Of the twenty cases Professor Schmidt and his students have handled, fourteen were settled after one of more mediation sessions. Five are still pending awaiting the initial or follow-up settlement conference. One case did not settle and the plaintiff recently lost her case when the court granted the defendant’s motion for summary judgment.

Below are a few examples of cases that Professor Schmidt and his students handled during the 2023-24 academic year. Each of these cases resulted in a settlement after one or more mediation sessions. Pursuant to the settlement agreements in these lawsuits the details of the settlements are confidential.

Jackson v. Robert W. Baird & Co. , No. 1:22-cv-04852 (Settled 09/11/23)

In October 2016, Devonia Jackson began working for Robert W. Baird & Co. (“Baird”) as an Administrative Assistant in its Milwaukee, Wisconsin office. Baird is a global investment-banking firm that provides private investment services to mid-market businesses.

While employed by Baird, Ms. Shaw received several promotions and pay increases in recognition of her excellent performance. In 2018, Ms. Jackson relocated to Baird’s Virginia office. In two months she raised concerns over the abusive behavior of a lead banker and transferred to the Chicago office.

In 2020, Ms. Jackson began reporting to a new supervisor. From the beginning of their professional relationship, the new supervisor treated Ms. Jackson differently from other employees. The supervisor was often dismissive of Ms. Jackson’s concerns. Without asking Ms. Jackson, she reassigned Ms. Jackson’s to work with junior bankers. The supervisor told Ms. Jackson that she was “scared of working” with her, despite being Ms. Jackson’s supervisor.

Suddenly and without warning, Baird discharged Ms. Jackson in August 2021. In support of its decision to discharge Ms. Jackson’s termination, Baird cited two incidents in which Ms. Jackson was allegedly insubordinate. Ms. Jackson disputed that she was insubordinate during either incident. Moreover, no one at Baird raised concerns about either incident until Ms. Jackson was discharged. Ms. Jackson’s supervisors neither warned Ms. Jackson about the incidents before her termination nor gave her a chance to explain herself, even though she had a history of being a high-performing employee.

In addition, Baird did not terminate other similarly situated, substantially younger, Administrative Assistants whose job performance and/or behavior at work was alleged to have been insubordinate. After discharging Ms. Jackson, Baird assigned Ms. Jackson’s duties to younger employees.

Finally, after Ms. Jackson left Baird, she found out that between August 2020 and August 2021 Baird terminated ten administrators, all of whom were over the age of forty. The employees who had been terminated were also highly experienced—many had over ten years of experience at Baird— and in an older age group. They, too, were replaced by younger employees.

Ms. Jackson filed a pro se complaint against Baird and alleged that its termination of her employment violated the Age Discrimination in Employment Act. During discovery, the parties indicated to the court that they were interested in participating a settlement conference. Accordingly, the court appointed Professor Schmidt to serve as Mr. Lara’s Settlement Assistance Counsel. The parties were able to agree to a settlement during the initial settlement conference and the case was dismissed.

Johnson v. P.F.A. Systems, Inc. , No. 1:22-cv-0719) (N.D. Ill.) (Settled 03/25/24)

P.F.A. Systems, Inc., is a regional trucking company that transports liquid hazardous materials. P.F.A. hired Seneca Johnson as a truck driver in February 2022. At the time he was hired, Mr. Johnson told his supervisor that as an accommodation to his disability (a lower back injury), he needed to be assigned to drive trucks with automatic transmissions. Mr. Johnson was told that it would not be a problem to provide this accommodation to him.

Despite P.F.A.’s assurance that it would provide Mr. Johnson with an automatic transmission truck, P.F.A. forced Mr. Johnson to drive a 13-speed manual transmission truck, which caused severe pain, numbness in his leg and exacerbated Mr. Johnson’s back injury. Mr. Johnson complained to P.F.A. about its failure to assign him to a truck with an automatic transmission. In response, P.F.A. informed Mr. Johnson that the automatic truck had been given to another driver because that driver’s truck had to be fixed.

A few days later, Mr. Johnson again requested that P.F.A. accommodate his disability by assigning him to a truck with an automatic transmission. His immediate supervisor told him that he needed to “deal with it or find another job.” The supervisor also said, “P.F.A. and I don’t care about people with disabilities. We’re not going to make special accommodations for people with disabilities.” Mr. Johnson told the supervisor that he and P.F.A. were discriminating against people with disabilities. The supervisor retorted that P.F.A. does not hire people with disabilities. In response to Mr. Johnson’s statement that it is against the law for a company to turn down a qualified person because of their disabilities, the supervisor said, “Then you are at the wrong company. We don’t play by those rules.”

A week later. P.F.A. discharged Mr. Johnson claiming it did not have enough work for him. At the same time, P.F.A. was running help wanted ads seeking truck drivers.

Mr. Johnson filed a lawsuit against P.F.A. alleging that it violated the Americans with Disability Act by (1) failing to provide a reasonable accommodation for his disability and (2) retaliating against him for asserting his statutory rights. After most of the discovery had been competed in the case, Professor Schmidt was appointed to represent Mr. Johnson as his Settlement Assistance Counsel. The matter was resolved a few months later.

Lara v. Health Track Sports and Wellness, LLC , No. 1:23-cv-00487 (N.D. Ill.) (Settled 03/19/24)

Lazaro Lara worked for Health Track Sports and Wellness, LLC, (“Health Track”), a health and fitness club, for sixteen years. Mr. Lara was diagnosed with ADHD, anxiety, and depression, which qualifies as an impairment under the Americans with Disabilities Act. Early in his employment, Mr. Lara informed his employers of his disability.

Beginning in April 2020, Health Track subjected Mr. Lara to a severe and pervasive hostile work environment. Mr. Lara’s supervisor and his co-workers routinely harassed Mr. Lara on the basis of his disabilities, calling him “crazy” and taunting him that he “suffer[ed] from schizophrenia.” They hounded Mr. Lara about his medical issues, telling him that his medication was not working and that he needed additional medical intervention. They would change his schedule without notice, including forcing him to work in person during the COVID pandemic while others were allowed to stay home. To ensure compliance with their orders, Health Track threatened to strip Mr. Lara of his health insurance.

Mr. Lara suffered damage to his mental health that significantly affected his quality of life because of the severity of Health Track’s hostile work environment. As Lara’s condition worsened, he took two steps to try to stop the harassment. First, he requested a few specific accommodations: that all of his work tasks be put in writing, that he receive clear instructions, that he be put on a schedule to keep track of his hours and to avoid management changing it without notice, and that he have access to a quiet place as needed. Health Track, however, failed to provide these requested accommodations.

Second, after Health Track ignored his requested accommodations, he filed a charge of discrimination with the Equal Employment Opportunity Commission in January 2021. In the charge, Mr. Lara alleged that he had requested reasonable accommodations for his disabilities and Health Track refused to provide those accommodations. Mr. Lara further alleged that his co-workers subjected him to harassment because of his disabilities.

Subsequently, in late March 2021, Mr. Lara attended a meeting with his supervisors for the express purpose of discussing Mr. Lara’s accommodations not being met and the harassment. However, during the meeting, the supervisor tried to convince Mr. Lara that he was not mentally stable and that Mr. Lara needed to find someone to “take care of his affairs.” Further, the supervisor told Mr. Lara that he would never allow Mr. Lara to work due to his mental condition—even though Mr. Lara’s doctor had cleared him to work—and that Health Track did not have any hours for him if he tried to return. The supervisor pushed Mr. Lara to resign, guaranteeing him that he could retain health insurance through COBRA or the American Rescue Plan if he chose to resign. Mr. Lara refused to resign at any point during the meeting or thereafter. At the meeting’s end, the supervisor told Mr. Lara to take a few days off, assuring him that Health Track would investigate the issues and get back to him with their conclusions.

The next time Mr. Lara heard from Health Track was two weeks later in April 2021. At that time, Health Track informed Mr. Lara that he had voluntarily resigned and that he was no longer an employee of Health Track.

Mr. Lara filed a lawsuit against Health Track alleging that its actions violated the Americans with Disabilities Act. In his complaint, Mr. Lara alleged that Health Track failed to accommodate Mr. Lara’s disabilities and subjected him to a severe and pervasive hostile work environment due to his disabilities during his employment. Mr. Lara also claimed that his discharge was in retaliation for his filing the EEOC charge and complaining about the discrimination and harassment.

Shortly after the case was filed, the court appointed Professor Schmidt to serve as Mr. Lara’s Settlement Assistance Counsel. After several settlement conferences, the parties were able to agree to a settlement and the case was dismissed.

Shaw v. Chicago School of Professional Psychology , No. 1:23-cv-00631 (N.D. Ill.) (Settled 09/11/23)

Donna Shaw worked for the Chicago School of Professional Psychology (“TCSPP”) for seven years. TCSPP is an accredited, nonprofit university that offers bachelor’s, master’s, and doctoral degree programs in psychology and related behavioral science fields. TCSPP has in-person campuses in seven metropolitan areas, including Chicago and San Diego, and an online campus.

Throughout her time at TCSPP, Ms. Shaw was discriminated against due to her race, color, and age. Most significantly, Ms. Shaw’s superiors created a hostile work environment for Ms. Shaw and repeatedly denied her promotions to positions that she is qualified to fill. On each occasion, instead of promoting Ms. Shaw, TCSPP promoted younger, less qualified, non-Black individuals. When Ms. Shaw complained about her treatment and the denial of promotions, TCSPP retaliated against her.

Ms. Shaw filed a pro se complaint of discrimination against TCSPP. In her complaint, Ms. Shaw alleged that TCSPP’s failure to take steps to end and prevent the hostile work environment and its failure to promote her violated Title and the Age Discrimination in Employment Act. Shortly after TCSPP filed its answer, the court appointed Professor Schmidt as Ms. Shaw’s Settlement Assistance Counsel and set the case for a settlement conference. The parties were able to reach a settlement during the settlement conference and the case was dismissed.

William J. Hibbler Memorial Pro Se Assistance Program

In early 2024, the Employment Law Clinic expanded its work with pro se litigants by participating in the William J. Hibbler Memorial Pro Se Assistance Program (“Hibler Help Desk”). The Hibbler Help Desk is administered by the People’s Law Center in cooperation with the District Court and the Chicago Bar Foundation. It is “staffed” by volunteer attorneys. It serves pro se litigants in civil cases filed or to be filed in the federal court for the Northern District of Illinois, Eastern and Western Divisions. A Program attorney provides pro se litigants with limited legal assistance with their cases. In particular, the Hibbler Help Desk provides pro se litigants with help on procedural issues, not substantive legal advice.

The Employment Law Clinic began helping pro se litigants in February 2024. Since then, students in the Clinic have met with and assisted more than twenty-five pro se litigants. The assistance we have provided includes helping clients complete the documents needed to file a pro se employment discrimination complaint; providing guidance on submitting Fed. R. Civ. P. 26(a) initial disclosures, written discovery requests and responses; help in complying with the NDIL’s rules regarding motions to compel discovery; explaining the status of the pro se’s case or appeal; referring clients to resources that could assist them with the substantive legal issues in their cases; and referring pro se’s other providers of civil legal services or to social service agencies.

Appellate Cases

The Employment Law Clinic represents clients in a number of appeals in the US Court Appeals for the Seventh Circuit. In some of these appeals, the Employment Law Clinic represents the appellants in their appeals. In other reconsiderations appeals, the Clinic is contacted and asked to participate as amicus curiae. Students working on these appeals write the briefs and present oral argument to the Seventh Circuit. Both Professor Schmidt and Lecturer in Law James Whitehead supervise the students in the appeals pending in the Seventh Circuit.

Bell v. DeJoy Appeal No. 24-1478 (7th Cir.)

Mary Bell is currently working for the United States Post Office (“Postal Service”). On November 22, 2022, Ms. Bell filed her pro se Complaint alleging that the Postal Service discriminated against her with respect to overtime pay and by refusing to downgrade her position. In response, the Postal Service moved to dismiss the complaint, in part, because Ms. Bell had not received a right-to-sue letter from the Equal Employment Opportunity Commission before filing her complaint. Thus, according to the Postal Service, Ms. Bell’s complaint was premature. Contrary to the Postal Service’s motion, Ms. Bell had in fact received a right-to-sue letter from the EEOC after filing her complaint and prior to the Postal Service’s filing of its motion to dismiss. This fact was not brought to the court’s attention, even though the Postal Service had received a copy of the right-to-sue letter, the court agreed and dismissed the complaint.

The Employment Law Clinic decided to submit an amicus brief in support of Ms. Bell because this case presents several issues of significant importance to the rights of individuals to pursue federal employment discrimination claims in court. In particular, the Employment Law Clinic argues that the district court incorrectly dismissed Ms. Bell’s claims because she had not filed an Amended Complaint raising the claims within ninety days of her receipt of a right-to-sue letter. The court, however, ignored the fact that she had raised the claims in her prematurely filed complaint before receiving the right-to-sue letter. In so doing, the district court disregarded the Seventh Circuit’s settled law that her receipt of the right-to-sue letter before the dismissal of her complaint had cured the Complaint’s premature filing.

The case is currently being briefed.

Miko Thomas v. JBS Green Bay Appeal No. 24-1404 (7th Cir.)

Mr. Thomas works for JBS Green Bay, one of the world’s largest meat producers. In his complaint, he alleged that his employer discriminated against him due to his color with respect to several terms and conditions of his employment, in violation of Title VII of the 1964 Civil Rights Act. Relying on the Seventh Circuit’s standard for establishing justiciable adverse employment actions in discrimination cases, the district court dismissed Mr. Thomas’s Complaint and Amended Complaint. The court concluded that the actions he complained of were not “materially adverse” as a matter of law.

Mr. Thomas appealed and asked the Employment Law Clinic to represent him in his appeal. The Employment Law agreed to do so because of its interest in clarifying what adverse actions are actionable under Title VII, the ADA and other anti-discrimination statutes.

After the Employment Law Clinic agreed to represent Mr. Thomas, and six weeks after the district court’s final decision in Mr. Thomas’s case, the US Supreme Court, on April 17, 2024, issued its opinion in Muldrow v. City of St. Louis , 601 U.S. ___, 144 S. Ct 967 (2024). As the Employment Law Clinic predicted, the Court held that, although an employee must show some harm in order to prevail in a Title VII discrimination suit, an employee does not need to show that the injury satisfies a heightened significance test or was “materially adverse.” In doing so, the Court mentions Seventh Circuit precedent as an example of courts using an incorrect standard for determining what actions constitutes adverse action for purposes of Title VII.

Thus, the primary issue in Thomas is whether the district court erred in dismissing Mr. Thomas’s case in light of the Supreme Court’s opinion in Muldrow.

The case is currently being briefed and an oral argument is expected to take place this fall.

Sapp v. Forest Preserves of Cook County , Appeal No. 22-2865 (7th Cir.)

Tyler Sapp served as a full-time Police Officer for the Forest Preserve District of Cook County, Illinois (“Forest Preserves”) from January 5, 2009, until his employment was terminated in January 2019. In 2018, Mr. Sapp went on a leave of absence under the Family and Medical Leave Act so that he could receive treatment for a for bipolar disorder. In July 2018, he was released by his personal doctor to return to work with no restrictions. The Forest Preserves, however, refused to allow him to return to work and required that he undergo an independent medical examination to determine if Mr. Sapp was fit to return to work from his medical leave. Mr. Sapp agreed to do so. The doctor who performed the IME, however, concluded that Ms. Sapp was unfit to return to work as a Forest Preserves Police Officer. Mr. Sapp then requested that the Forest Preserves engage in an interactive process with him to determine if the Forest Preserves could accommodate his condition. The Forest Preserves refused to do so and instead discharged Mr. Sapp.

Mr. Sapp brought a disability-discrimination claim against the Forest Preserves under the Americans with Disabilities Act. He alleged that he is a qualified individual with a disability and that he had been denied the same terms and conditions afforded to his co-workers who were similarly situated. In particular, Mr. Sapp alleged that the Forest Preserves was aware of his disability and failed to reasonably accommodate his disability despite accommodating the disabilities of other Forest Preserves Police Officers.

After the close of discovery, the parties filed cross-motions for summary judgment. The district court issued its Memorandum Opinion and Order granting summary judgment to the Forest Preserves and denying Mr. Sapp’s motion. Mr. Sapp appealed the court’s decision.

On appeal, Mr. Sapp requested that the Employment Law Clinic represent him in his appeal. The Employment law Clinic agreed to do so. The primary issue the Employment Law Clinic planned to address in the appeal was whether the district court erred in granting summary judgment to the Forest Preserves because a reasonable jury could have found that the Forest Preserves’ failure to engage in the interactive process led to a violation of the ADA due to the failure to identify a reasonable accommodation. Instead of engaging with Mr. Sapp to find a solution, the Forest Preserves thwarted discussions by terminating his employment.

Shortly after filing an appearance in the appeal, the matter was set for mediation before the Seventh Circuit’s Mediation Office. After several mediation sessions, the parties were able to reach a settlement in the case and the appeal was dismissed.

Franklin Township Community School Corporation , Appeal No. 23-2786 (7th Cir)

In 2012, Wesley Tedrow was hired by Franklin Township School Corporation (“School Corporation”) as a teacher. In November 2019, Mr. Tedrow was preliminarily offered a higher-paying position to teach sixth grade at a different school in Indiana. The School Corporation, however, refused to provide Mr. Tedrow with a reference, despite having provided such references in the past. The School Corporation’s refusal to provide the reference resulted in the other school resulting in the rescinding of its offer.

Mr. Tedrow filed a charge of discrimination with the Equal Employment Opportunity Commission (EEOC), alleging that the School Corporation declined to provide him with a reference because his sex and disability.

After Mr. Tedrow filed his initial charge, the School Corporation demanded that Mr. Tedrow submit to an Independent Medical Examination to determine if he was using steroids. The IME was inconclusive. The School Corporation then transferred Mr. Tedrow to different school in the district.

Mr. Tedrow filed a second charge with the EEOC alleging that his transfer was discriminatory and in retaliation for his first charge. The EEOC issued Mr. Tedrow a notice of right to sue and Mr. Tedrow filed suit against the School Corporation alleging discrimination and retaliation in violation of Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and the Genetic Information Nondiscrimination Act of 2008.

After discovery was completed, the School Corporation filed a motion for summary judgment on all claims, which was granted by the district court. The court dismissed Mr. Tedrow’s discrimination claims on the basis that: (1) he failed to properly plead his allegation that the School Corporation unlawfully refused to provide him with a reference, and (2) his transfer did not constitute an adverse employment action as required by Title VII because it did not include a reduction in compensation or benefits.

The Employment Law Clinic agreed to represent Mr. Tedrow on appeal because the issue of what constitutes actionable adverse action was an issue that was then pending before the US Supreme Court in in Muldrow v. City of St. Louis , 601 U.S. ___, 144 S. Ct 967 (2024), In addition, several other circuit courts of appeal hard recently issued opinions rejecting their prior precedent on what adverse actions are actionable.

Harris v. Vision Energy LLC , No. C-2300406 (Ohio Ct. App.)

The Employment Law Clinic is often requested to submit amicus briefs in cases in pending before the Illinois Supreme Court, the Illinois Court of Appeals, and appellate courts in other jurisdictions. This year, the Employment Law Clinic was asked to submit an amicus brief concerning the history of the Illinois Wage Payment and Collections Act (“IWPCA”) in Harris v. Vision . The Employment Law Clinic previously submitted a similar brief in Johnson v. Diakon Logistics, 44 F.3d 1048 (7th Cir. 2022).

In Harris , Jeff Harris, a resident of Ohio, worked for Vision Energy, an Ohio company. All of the work Mr. Harris provided to Vision took place in Illinois. In exchange for Mr. Harris’s labor, Vision promised him, among other compensation, a four percent equity interest in a yet-to-be-formed corporation. When Vision failed to pay him the value of the promised equity interest, Mr. Harris filed a complaint against Vision in Ohio to recover that sum under the IWPCA. Vision moved to dismiss Mr. Harris’ IWPCA claim based on a choice-of-law provision in the parties’ contract, which stated that the agreement was to be governed by Ohio law. The court granted Vision’s motion and dismissed the IWPCA claim.

Mr. Harris appealed the court’s dismissal of his IWPCA claim and his counsel requested that the Employment Law Clinic submit a brief explaining the history and strong public policy behind the IWPCA. The Employment Law Clinic agreed to do so and submitted an amicus brief on behalf of Mr. Harris.

In the amicus brief, the Employment Law Clinic argues that the history of the IWPCA and Illinois’s prior wage-theft statutes demonstrates the importance that the Illinois legislature has placed on protecting its workers and the centrality of preventing wage theft to Illinois’s public policy. The amicus brief also demonstrates that Illinois has a materially greater interest than Ohio in the resolution of the dispute because Mr. Harris performed all his work for Vision in Illinois. The lower court’s decision that requires Mr. Harris to bring his wage theft claim against Vision under Ohio’s wage laws, is manifestly repugnant to the fundamental policies of Illinois because Ohio’s wage protection laws would not have provided him with a viable claim or with any remedy for the work he performed solely in Illinois.

Finally, the Employment Law Clinic argued that the choice-of-law provision in the Harris-Vision Agreement did not override the territorial limitations of Ohio’s wage protection statutes, which do not apply extraterritorially to work performed exclusively outside of Ohio. Courts across the country, including Ohio courts, have long recognized that a state’s territorial limitations apply even when that state’s law is selected for application by a choice-of-law provision.

The appeal is pending in the Ohio Court of Appeals.