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How To Mention A Referral In Your Cover Letter (With Examples)
- How To Sign A Cover Letter
- Salary Requirements In Cover Letter
- Referral In Cover Letter
- Cover Letter Body
- Use Dear Sir Or Madam?
- Use Mrs. Or Ms.?
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Having a referral by someone who is already employed at the company you’re applying to can be an excellent way to get your foot in the door. Mentioning a referral in your cover letter is one of the ways to do this. To help you write the best referral in your cover letter, we’ll go over how to include a reference in a cover letter, provide some referral cover letter examples, and some benefits to being referred. Key Takeaways: Make sure you have a reliable referral that is in good standing with a company, and that they know they are being included before putting down a referral. Candidates that are referred also tend to feel more of an obligation to the company, their reference, and their team, allowing them to get up to speed more quickly and adapt to the new culture and workplace more efficiently. Writing a cover letter with referral will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job. In This Article Skip to section What is a referral cover letter? How to mention a referral in your cover letter Referral cover letter examples Who to ask for a referral The benefits of being referred Referral in your cover letter FAQ Final thoughts Expert Opinion References Sign Up For More Advice and Jobs Show More What is a referral cover letter?
A referral cover letter is an application document for a potential job opportunity that mentions a mutual contact you may share with the hiring manager or someone in the company. This connection can be an old colleague, a friend, or a networking acquaintance who likely works at the company you are applying to.
When done effectively, you can drop their name in your cover letter to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. You can mention specific projects and details that you know this person may be able to vouch for.
Your cover letter is the first thing your employer or hiring manager is likely to see, so use it as your moment to shine. This document will allow you to provide additional details about your education, qualifications, skills, and work ethic. You can point to specific projects and challenges you may have experienced and discuss how you overcame them and how those abilities translate to the job you are applying for.
How to mention a referral in your cover letter
When mentioning a referral in your cover letter, make sure your referral knows you are including them before, and then mention their name in the letter and explain why they are recommending you. Here is a more detailed list of how to add reference in cover letter:
Make sure your referral knows. Mentioning a referral in your cover letter is appropriate when you have directly contacted the person you’re planning to mention as your referral. This could be someone you contacted or someone that contacted you. It can even be someone who is not your contact on LinkedIn or other networks, but you’ve reached out to them, and they’ve agreed to be a referral.
However, in instances where you have not asked for explicit permission from the person you’re planning to use as your referral or this person is not in good standing with their employer, you should stay clear of mentioning them in your cover letter .
Mention who is referring you. The purpose of the cover letter is to impress from the start . Mention your referral within the first paragraph of your note. To do this effectively, include:
The person’s name
How you know them
How they are familiar with your skills and qualifications
Explain why they are recommending you. You can give the hiring manager a quick summary of why they are recommending you and how your past experience gives you the skills required to do the job well.
Keep it short. Try to keep your referral to one single paragraph in your cover letter. The rest of your letter should expand more on you and your skills, including how the things you have learned in previous work environments are transferable to your new role .
Send a copy of your cover letter to your referral. The last thing you should do is send a copy of your cover letter to your referral so they can read it over. Doing this is a nice gesture and allows them to know what you are saying about them. Be sure to also thank them for their help.
Referral cover letter examples
We’ve included some examples of how it may look to include a referral in your cover letter.
Cover letter with referral example
Dear Angela Morris, I am writing to inquire about the Marketing Director position, which came highly recommended to me by Bill Jeffries, Vice President of Marketing at Apple, Inc. Bill and I worked closely together for several years at Nabisco, where we tackled a variety of event coordination and digital lead generation efforts. Bill believes my marketing experience and skill for developing memorable events can have a profound impact on the marketing team and organization as a whole.
Dear Larry Smith, Bill Jeffries suggested I reach out to you regarding the Marketing Director position at Apple, Inc. I met Bill while coordinating a conference at the end of last year. We worked closely together with vendors, contracts, and design. He was able to see my ability to bring booths to life, develop innovative ideas to capture new leads, and drive to continually improve marketing programs, which is why he’s referred me to this role on your team.
Dear John Riley, Tom Johnson suggested I contact you regarding the Customer Representative Position at XYZ Company. I worked with Tom last year when we worked together at ABC Corp. Working closely together allowed him to see my ability to connect with others and drive sales. This is why he referred me to this role and your team.
Who to ask for a referral
Getting a referral when you don’t know someone well can sometimes be tricky. But there are a variety of ways to be referred for a job . A connection at the company you’re applying for might inquire whether you’re interested in exploring new job opportunities. You may have an old connection on LinkedIn that you forgot about.
LinkedIn is a great tool to explore whether you know anyone at the company you are applying to. You can easily see if you know an existing connection or if one of your contacts knows someone at the company currently.
Once you choose someone to provide a referral , be sure to reach out to them before applying for the job. Ask if they are willing to give you a referral for the job. Even if you assume this person will build your credibility with the hiring manager, it’s important to check with them first. You don’t want to bombard someone at the last minute, and you certainly don’t want to tell the hiring manager that a person has vouched for you when they actually haven’t.
To do this, you can send them an email or a letter asking them for a referral. Similar to a reference letter , this will give the person you are asking a chance to look over the requirements and think about how they can best help you. This also gives them an opportunity to opt out of a referral in case they don’t feel comfortable.
The benefits of being referred
Being a candidate who is referred by someone respected in the company is a tremendous benefit for you as a job seeker such as an expedited hiring process or the ability to highlight key skills. Here are some more benefits of being referred.
It can quicken the hiring process. Even if a company doesn’t have a formal employee referral program , the human resources (HR) department typically welcomes referrals. They help to expedite the hiring process and ensure that strong candidates fill open spots on teams.
Allows the interviewer to see you in a different light. When you are referred for a job, it might feel like a lot to live up to. However, if you view it as a step up during your interview process , you will be better suited for your interview. Ultimately, having a candidate referred gives the hiring manager an authentic glimpse into the kind of employee you will be and will help them relate your experience to the position.
A better understanding of the company culture. The person who referred you will likely be asked to provide insights into how you will fit into their company culture . However, there is no need to worry because the person who referred you would not have vouched for you if they didn’t think you were the right fit for this job.
Being able to highlight key skills. Putting this referral in your cover letter will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job. Cover letters give you another area to share additional details that your resume may not include.
Referral in your cover letter FAQ
Should you mention a referral in a cover letter?
Yes, you should mention a referral in your cover letter. Mentioning a referral in a cover letter helps to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. The best way to do this is to mention specific projects and details how you know the person and how they can vouch for you.
Who should be a referral for a job?
A referral should be someone you know such as an old colleague, former classmate, or someone from your network who works at the company you are applying for. The person who is referring you should be a current employee and someone you trust. They should be able to help highlight your strengths and abilities.
How do you mention a referral in your cover letter?
To mention a referral in your cover letter be sure to mention by name the person who referred you and your relationship to the. This should be a person who is a current employee who can highlight your skills and abilities. Your referral in your cover letter should be kept short and to the point.
Final thoughts
If you come into a company with the right type of referral and a person who can actively vouch for your work ethic, you’ll already place yourself ahead of the competition. Even if you have a vast network and land your dream job, continue to network . Ensure that you always depart work environments on good terms with colleagues and managers. You never know who you will cross paths with later in your career journey: the broader your network, the better chance you will have to name-drop in the future.
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Expert Opinion
How To Mention A Referral In Your Cover Letter
Martha Nicks Career Services Provider
“My colleague XXX recommended that I contact you directly about this position ” is an easy way to name drop your referral in the cover letter. To strengthen the statement, add something about the relationship of the referral to the company.
University of South Florida – Cover Letter Do’s & Don’ts
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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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Cover Letter Referred by a Contact Examples
Cover Letters and Email Samples to Use for a Referral
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One of the surest ways to grab an employer’s attention is to get a referral for the job . In fact, PayScale research shows that one-third of workers received a referral for their current position. And no wonder—if you were a hiring manager, wouldn’t you rather hire someone who comes recommended than take a chance on a stranger?
But simply getting a referral isn’t enough.
To maximize the benefits, you have to make sure that the hiring manager knows that you’ve been referred.
The best way to do that is to mention it in your cover letter. It’s the ideal place to share your referral’s name and the context you know them in.
Tips for Cover Letters That Get the Hiring Manager’s Attention
- Be professional. Your cover letter should be written as a formal business letter, whether it’s sent as an attachment, via mail, or email. An attachment or mailed letter should begin with your contact information, the date, and the hiring manager’s contact information. An email cover letter should include the referral in the subject line of the message.
- Start on the right foot. Begin your letter with a salutation followed by the hiring manager’s name. Mention your referral in the first paragraph of your cover letter, with a brief explanation of your connection.
- Show your interest. Next, mention what interests you about the position, and why you’re qualified for the job. Let your passion show. Employers want to hire candidates who are enthusiastic about the job.
- Say thank you. Make sure you thank the person for their time and consideration, and use an appropriate cover letter closing , followed by your signature (for a printed letter) and typed full name. In an email, your contact information would follow your typed name.
- Use cover letter samples. Your cover letter may be the first thing the hiring manager sees so you need to make a good impression. Review these cover letter samples for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact, and referral letter samples. Be sure to customize your letter for every job application.
- Proofread, edit, and test before sending. Your final product should be typo-free and professionally formatted before you send it to the hiring team.
If you’re sending your cover letter via email, send yourself a test message before you email the employer.
That way, you can be sure that your formatting holds up in transmission and that there are no funny gaps or missing words in the final copy.
Cover Letter Example With a Referral
This is an example of a cover letter with a referral. Download the referral cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Cover Letter Example With a Referral (Text Version)
June Amour 123 Main Street Anytown, CA 12345 555-555-5555 june.armour@email.com
September 1, 2018
Raymond Maximillian Sales Director Rubymax, Inc. 123 Business Rd. Business City, NY 54321
Dear Mr. Maximillian,
I am writing to express my interest in the International Sales position open at Rubymax, Inc. I am very familiar with your products and would welcome the opportunity to speak with you about how I could help increase your International presence.
My colleague Joe Smith recommended that I contact you directly about this position. Joe and I have worked closely in the industry for many years, and he thought that I would be a good match for Rubymax.
My ten years of experience marketing widgets internationally have given me an overall knowledge of the business, directly applicable to your interest in increasing sales abroad.
In my previous position as International Sales Rep with ZQR Company, I successfully increased our revenue in each of my territories by over 50 percent within my first year. In the five years I spent at ZQR, I helped to establish sales bases in an additional five countries, while continuing to increase revenue in all.
Please take the time to review my resume. I believe that I am an excellent candidate for the position you have advertised, and would very much like the opportunity to meet with you discuss what I have to offer Rubymax, Inc. I truly appreciate your consideration.
Sincerely yours,
Signature (hard copy letter)
June Armour
Email Cover Letter With a Referral
Subject: Referred by Sloane Greene
Dear Ms. Future,
I am writing to you in regard to the position of billing manager that you have posted on your company website. I worked with Sloane Greene in the billing department of XYZ Enterprises for several years before taking a hiatus to raise my children.
When I mentioned I was returning to the workforce, she recommended I contact you about this position, as she felt that I would be an excellent fit for your organization.
At XYZ, I worked closely with Sloane to convert our billing system to handle the increase in sales volume the company was experiencing. I oversaw the seamless transition when our deliverables doubled in less than 6 months. I have successfully managed both small and large billing departments but am most comfortable in an environment like that at your company. I feel that my experience would be an asset to Bright Enterprises and would appreciate the opportunity to meet with you regarding the open position.
Thank you for your time and consideration. I look forward to hearing from you.
Beth Maple bethmaple@email.com 123-456-7890
Key Takeaways
If You Have a Referral, Say So Right Up Front: Include it in your cover letter and be sure to feature it in the first paragraph.
Use Cover Letters Samples to Guide Your Writing: But be sure to customize your cover letter for the specific job.
Be Professional: Use business-letter format and be sure to proofread your final draft before sending.
Say Thank You: Thank the hiring manager for their time and be sure to send thank-you notes to people who give you a referral, as well as to interviewers once you’ve met with them.
PayScale. " The Impact of Job Referrals ." Accessed Feb. 25, 2020.
How To Include a Referral in Your Cover Letter?
![cover letter example for reference How To Include a Referral in Your Cover Letter?](https://assets.qwikresume.com/uploads/2022/03/include-referral-in-cover-letter.jpg)
Including a referral in your cover letter can help get your resume noticed by the hiring manager. It shows that you have a personal connection to someone who can vouch for your skills and abilities. A referral from a colleague or past employer can be a great way to get your foot in the door with a new company.
It’s been shown that referral hires are more likely to stick around at their new job, have higher performance ratings, and are often paid higher salaries than non-referral hires.
The benefits of including a referral in your job application are well worth the effort it takes to obtain one. In fact, according to a report from Jobvite, 59% of job seekers say referrals are their preferred way to find jobs online.
But how do you know whom to ask for a referral? And how do you include one in your cover letter? This guide will walk you through how to ask for and include a referral so you can land that interview.
What is a Referral Cover Letter?
A referral cover letter is a letter that you send to a potential employer with your resume. It is a recommendation from someone within the company that can act as a personal endorsement for you and your job application. The letter includes the name of someone who has referred you to the company. This can be a friend, family member, or professional contact. The referral cover letter is a way to get your foot in the door and stand out from the competition.
Why Should You Use A Referral in your Cover letter?
A referral gives you credibility, as it’s basically an insider saying that you are qualified for the position and would be a good fit. People trust recommendations from people they know, so this person essentially vouching for you makes a huge difference.
According to a recent study from the University of Minnesota, including a referral in your cover letter can dramatically increase your chances of getting an interview . The survey found that applicants who included referrals within their letters were interviewed at twice the rate of those who didn’t include referrals.
There are a few other reasons why you might want to include a referral in your cover letter.
- It can help you stand out from the crowd. When you have a personal connection to someone who can vouch for your skills, it shows that you’re serious about the job and that you’re willing to go the extra mile.
- It also makes it easier for the hiring manager to trust you since they can see that you have the endorsement of someone they know.
- If a referral is a “known name” in the industry, you’ll stand out from the crowd.
- It can help you pass the Applicant Tracking System (ATS) screening software.
- Including a referral in your cover letter can also help you build relationships with the people you’re applying to work with. When you make a good impression on your referral, they might be more likely to refer you to other opportunities in the future.
Is name dropping in a cover letter OK?
Name-dropping does not come easily to everyone, but a referral cover letter is one place where it can work in your favor. Referrals are powerful because they involve an introduction from a known and respected individual. When you can name-drop a referral, it gives the hiring manager an additional reason to trust your qualifications and consider you for the job.
It’s important to be subtle when you’re name-dropping in your cover letter. You don’t want to come across as arrogant or entitled. Instead, focus on how your referral can vouch for your skills and abilities.
How to Ask for a Referral?
You have spent a lot of time perfecting your resume and tweaking your cover letter to match the job description. You have done everything you can think of to make sure that when recruiters read your documents they will be impressed by what they see, but there is one more thing that you need to consider: who are you going to ask for a referral?
1) Choose Professional Contacts over Personal:
When you can, choose someone who is a professional contact, not a personal one. You want to make sure that whoever you ask to be your referral has experience working with you or working with your work, so they can speak about the kind of contributions you make and the results those contributions produce.
2) Check with your Contact before dropping their name in a Cover letter:
Whoever it is, definitely check in with them before moving forward. At the very least, give them a heads up so they aren’t caught off guard if indeed that company does call them for any reason. Ideally, you will ask them if they would be comfortable giving you a referral and then send them a copy of your resume and cover letter so they can be prepared for what to expect if/when called upon by the company.
3) Search through Networking Platforms:
If you don’t have any connections in the company for the job you are applying for then you can use a mutual contact. A mutual contact is someone that you know and the hiring manager knows. You can do this by searching for them on LinkedIn, search through Facebook, Company Website other Professional Forums the contact may be present.
4) Reach out to them via Email:
The best way to ask for a referral is by email . You should explain why you are contacting them and why you want them to refer you, if possible. For example: “I worked on your team last year and our group won an award.” It’s also important to thank them for their time.
5) Apply via an employee referral program?
If you’re applying to a large company, they may have an employee referral program. This is a program where employees can refer candidates for open positions within the company. If you’re lucky enough to know someone who works for the company, be sure to ask them if they can refer you for a position as it is beneficial for both of you.
How To Include A Referral In Your Cover Letter?
When you’re including a referral in your cover letter, there are a few things you need to keep in mind.
1) Include the Referral Information in Your Opening Paragraph
One way to include a referral in your cover letter is to use it as part of your opening paragraph.
2) Explain How they know you
The person who referred you will likely have given the hiring manager some context about how they know you. But if they haven’t, or if your connection is weak (you met them once at an event), it’s important to explain how you know each other.
3) Why are they providing this Recommendation
Include a few sentences about why they are qualified to speak about you. For example, if a former manager is recommending you for a position, mention this fact, as well as what your relationship has been like and how long they have known you.
Here’s an example of an introductory paragraph with a referral :
“I am interested in the Marketing Manager position at XYZ Company. I was referred to the position by my friend, Sarah, who knows someone at XYZ Company. Sarah has told me great things about the company and she thinks I would be a perfect fit for the position. I have attached my resume and the job listing to this email. I would appreciate if you could keep me in mind for the position. Thank you for your time and consideration.”
Asking for a referral can help you get your resume noticed and land the job you want. Just be sure to follow these tips and examples so that you can do it correctly.
Examples of adding a referral to your cover letter:
Referral cover letters are structured similarly to application cover letters, but they usually include an additional paragraph that explains how you were referred to the position by someone in your network. Below, you’ll find examples of referral cover letters that indicates who the applicant was referred by, along with tips for writing a referral cover letter sample.
**Adding a referral in the body of your cover letter:**
“Dear Ms. [last name], [Referral source] recommended I reach out to you about the position of [job title]. I have a great deal of experience [briefly describe your relevant experience] and would love to work with you and your team. I am available for an interview at any time that is convenient for you, and I can be reached by phone at [your phone number], or by email at [your email address].”
In the first paragraph of your cover letter, you should mention a mutual connection or referral who suggested that you reach out. Mentioning this person (or people) upfront will give you an instant connection with the hiring manager.
“I’m reaching out because [Name of Mutual Acquaintance] suggested I connect with you. She knew me from my work with [Company Name or Project], and she mentioned that you’re looking for someone to fill your opening for a [Name of Position].- “I am interested in the position of Social Media Manager at GHI company. I was referred to this position by my friend, Tina, who is the Social Media Manager at GHI company.”
Mention the referral in your first paragraph. Use words like “encouraged,” “recommended” or “referred.”
“I was encouraged by [referrer’s name] to apply for the [position name] role at [company name].”
“I was referred by [referrer’s name] to apply for the [position name] role at [company name]. They told me that you’re looking for a [skill-set/role-specific knowledge].”
“Dear [Name],
I am writing to apply for the position of [position] at [company]. I was referred to the role by my friend and former colleague, [Name], who is currently working in the [department] at [Company]. I understand you are currently seeking candidates to fill this position.
I have been following company developments for several years, and I believe that my experience as a [job title] would be beneficial to your team.”
Referral Cover Letter Sample (Text Version)
Dear [Name],
I am reaching out to you in regard to the [job title] position with [Company name]. I believe my experience in [industry] and role as a [role title] is a good match for this position.
[Name of contact, mutual friend, or colleague] recommended that I contact you and submit my resume because they know I am interested in finding a new opportunity with an outstanding company such as yours. I have been working in [industry] for the last [x years/months], and have developed many of the skills necessary for the role of [job title].
I look forward to hearing from you to discuss how my experience fits your needs. Please feel free to reach me at [phone number] or via email at [email address]. Thank you for your time and consideration.
[Your name]
![cover letter example for reference Referral Cover Letter Example](https://assets.qwikresume.com/uploads/2022/03/referral-cover-letter-sample.png)
Referral Cover Letter Email
Dear [Recruiter Name]
I’m writing to apply for the [position name] position advertised on LinkedIn. I met [name] at an event last month, and they suggested I reach out to you directly. We discussed my background in [field], and how it would make me a great fit for this role.
If you have any questions about my experience or candidacy, please don’t hesitate to let me know. I’ll follow up with you next week to see if you need any additional information from me, or if we can arrange a time for us to talk.
Best regards,
[Your Name]
Email Subject Line for sending a Referral Cover Letter :
- Referral from [Kevin Rogers – VP Marketing] for Marketing Manager Position.
- [Kevin Rogers – VP Marketing] referred me to you for the [Marketing Manager] position.
Tips for Writing a Referral Cover Letter
- Including a referral at the top of your cover letter can help you get noticed by hiring managers and make it more likely that you’ll be granted an interview.
- Make sure to mention your referral’s name and how you know them, such as “I worked with [name] at [company].”
- Include a few sentences about why your referral thinks you’d be a good fit for the role and ask if they’d be willing to provide a reference if needed.
- Don’t forget to say “thank you” to your reader and let them know how they can reach out to learn more about you!.
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How To Include a Referral in Your Cover Letter
A cover letter is a great way to complement your resume. A well-written resume and cover letter may be of interest to a potential employer. It is especially significant if your area has a lot of candidates. Therefore, job searchers can use professional resume editing service to boost their chances of landing a job.
You might include a reference in your cover letter to help it become more effective. In 2017, PayScale surveyed 53,000 employees, and it turned out that 1/3 of respondents sent referral cover letters. While a referral is not necessary for your cover letter, it can nonetheless catch a hiring manager’s or recruiter’s attention.
![How To Include a Referral in Your Cover Letter How To Include a Referral in Your Cover Letter](https://resumeedge.com/wp-content/uploads/2021/11/include-a-referral-in-your-cover-letter.jpg)
We have already talked about cover letter do’s and dont’s earlier. For now, we suggest that you focus on referrals in cover letters.
What is a Referral?
A reference or a referral is a recommendation from a current or former employee of the company where the applicant wishes to work. Companies themselves sometimes organize referral programs to attract new qualified personnel. It means that employees can bring in new professionals with whom they have had previous favorable experiences.
A reference cover letter is one in which you refer to a contact who is familiar with hiring managers and recruiters and is connected with that organization. A referral can be beneficial when looking for a job because it helps substantiate your resume and cover letter facts.
Hiring managers and recruiters might benefit from referrals in filling open positions. Applicants should give a reference that verifies the abilities that the organization is looking for. In addition, a cover letter referred by an employee can increase interest and confidence in the candidate.
Is it Necessary to Add a Reference in a Cover Letter?
Referral cover letters are helpful in various situations. For instance, if a job seeker has a contact who recommended them to apply to the company, the job seeker can drop their name in a cover letter.
You can always include a referral from a former colleague, manager, or professor in your cover letter if they are familiar with the organization’s hiring manager or recruiter. Talent acquisition managers, in turn, are always interested in having referrals in your paper.
Read More: Career Change Cover Letter Writing Tips
How to Mention a Referral in a Cover Letter?
We’ve outlined four procedures that will help you correctly mention a referral in your cover letter:
- Introduce your reference contact.
Begin your cover letter by mentioning a reference by their full name. A hiring manager or recruiter must establish reliability by verifying your relationship with references. Fill in valuable and concise information about this person so the hiring manager can know the background.
- Describe your relationships with the referral.
Then explain your connection to the referral. A hiring manager or recruiter can use your link to the reference to assess reliability. Furthermore, the explanation can demonstrate your ability to have a beneficial impact on people as well as your capacity to build meaningful relationships.
- Explain why they think you’d be a good fit for the job.
Your referral should provide reasons why you can be of service to this company. It will reveal your strengths, which specific situations can bolster. Thus, hiring managers and recruiters can consider a job offer if they know how you react in stressful situations.
- Describe your experience with referral.
The final step in establishing credibility with recruiters and hiring managers is to describe the experience with a referral. However, it would help if you highlighted particular facts rather than generic or clichéd phrases. Nonetheless, the purpose of a referral is to make it apparent to hiring managers or recruiters who you are and what you do.
What is the Best Way to Acquire a Referral?
We will share three steps to get a referral:
- Identify possible references
Determine who might be able to assist you. It should be someone who either works for the organization or knows the hiring manager or recruiter somehow. Your reference should be well-versed in your abilities.
- Obtain your reference’s permission.
After you’ve identified a person who could be a good referral for your cover letter, contact them and ask if they’d be willing to assist you.
More importantly, ask if you can include their name in the document. It’s not only a tribute but also a sign of the referral’s trust in you. Plus, if you let them know ahead of time, they’ll be prepared if recruiters contact them.
- Send a copy of your covering letter before submitting it.
Before sending your cover letter, you should check it with the referral. Check whether they concur with the statements. It will help them prepare before speaking with the hiring manager or recruiter about your candidacy.
How Should I Ask for a Reference?
Before you begin writing a referral, keep the following suggestions in mind:
- Respectfully request a recommendation.
Reduce the possibility of rejection by politely asking the person to be your reference. You can begin by explaining the desired position or company, then effortlessly talk about the referral.
- Give your possible reference information about the position.
When asking for a reference, be specific about the position you’re going for and the qualifications they’re looking for. It will show a referral the characteristics the employer is searching for. Knowing this will make it easier for the referral to highlight your specific strengths.
- Ascertain that the referral is capable of taking responsibility.
The person who refers you must believe that your skills are compatible with the company’s needs. If someone does not know your skills, they are reluctant to take responsibility and recommend you. That is why you should first find someone familiar with your skills and abilities and ask if they would recommend you.
Referral Cover Letter Sample
Finally, here’s an example of a well-written referral cover letter:
![Referral Cover Letter Sample Referral Cover Letter Sample](https://resumeedge.com/wp-content/uploads/2021/11/referral-cover-letter-sample-724x1024.jpg)
Final Thoughts
If you have someone who can actively vouch for your work ethic, you’ll already be ahead of the competition. Consider whether you have people in your business network who can assist you.
ResumeEdge is happy to be at your service in case you’ve decided to create a cover letter with references. Our cover letter writing service offers collaboration with professional writers to develop catchy cover letters.
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Cover Letter & References Examples
Cover letter & reference examples.
Get started on your cover letter and reference page materials using these examples to apply tips on formatting, structure, and content.
Cover Letter Example
![cover letter example for reference Cover Letter Example](https://career.uga.edu/img/cover_letter_example_thumbnail_1.jpg)
References Example
![cover letter example for reference References Example](https://career.uga.edu/img/reference_example_thumbnail_1.jpg)
Who could you ask to be a reference? Professional references include people who can attest to your skills and qualifications. Consider using a current supervisor, past employer, colleague, instructor, coach, or advisor.
The 46 Best Cover Letter Examples: What They Got Right
![cover letter example for reference Amanda Zantal-Wiener](https://53.fs1.hubspotusercontent-na1.net/hub/53/hubfs/IMG_2808.jpg?width=48&height=48&name=IMG_2808.jpg)
Published: May 22, 2024
I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.
![cover letter example for reference person types of a cover letter](https://www.hubspot.com/hs-fs/hubfs/Untitled%20design%20%2860%29.jpg?width=595&height=400&name=Untitled%20design%20%2860%29.jpg)
I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.
It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.
Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?
Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.
![cover letter example for reference → Click here to access 5 free cover letter templates [Free Download]](https://no-cache.hubspot.com/cta/default/53/3f347702-d7e9-4e59-9fe4-be4cd7bad191.png)
Table of Contents
Customizable Cover Letter Examples
Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.
![cover letter example for reference cover letter example for reference](https://offers.hubspot.com/hubfs/Image%20Hackathon%20%E2%80%93%20Horizontal%20(18).png)
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
Download Free
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Click this link to access this resource at any time.
In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .
1. Standard Cover Letter Example
![cover letter example for reference good cover letter examples, standard](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-1-20240712-5716570.webp)
![cover letter example for reference good cover letter examples, short and sweet](https://knowledge.hubspot.com/hubfs/best-cover-letter-examples-8-20240712-9918439.webp)
In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."
Unhelpful Cover Letter Introduction:
"To Whom it May Concern,
I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."
Relevant Professional Experience
It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.
Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.
So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.
To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.
Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.
Helpful Cover Letter Experience:
“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”
Unhelpful Cover Letter Experience:
“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”
Useful Examples
To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.
Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.
Helpful Cover Letter Example:
“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”
Unhelpful Cover Letter Example:
“I have a great track record of leadership and achieving fantastic results.”
Research and Company Knowledge
Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.
So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.
Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.
Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.
Helpful Cover Letter Research:
“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”
Unhelpful Cover Letter Research:
“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”
Clear Writing
Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.
To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.
You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.
- Guide to Becoming a Better Writer
- Tips for Simplifying Your Writing
Helpful Cover Letter Writing:
"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.
Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."
Unhelpful Cover Letter Writing:
"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.
Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."
Genuine Interest and Enthusiasm
Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.
Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.
Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:
- Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
- Choose your words carefully .
- Write in active voice.
Helpful Cover Letter Tone:
“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”
Unhelpful Cover Letter Tone:
“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”
Memorable Conclusion
End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.
Then, thank your reader for their time and consideration and include your contact information for easy follow-up.
To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.
![](http://sektorel.online/777/templates/cheerup/res/banner1.gif)
Helpful Cover Letter Conclusion:
"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.
Together, let's make a lasting impact on our planet.
[Your Name]"
Unhelpful Cover Letter Conclusion:
"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.
I’d like to add another stage to the job search: experimentation.
In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.
But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.
I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.
So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.
Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.
Don't forget to share this post!
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How to write a great cover letter in 2024: tips and structure
![cover letter example for reference young-woman-checking-her-cover-lette](https://9253440.fs1.hubspotusercontent-na1.net/hubfs/9253440/young-woman-checking-her-cover-lette.jpeg)
A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Here’s everything you need to know about how to write a cover letter — and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.
An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
![cover letter example for reference excited-woman-in-her-office-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/excited-woman-in-her-office.jpeg?width=1000&height=648&name=excited-woman-in-her-office.jpeg)
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
![cover letter example for reference man-using-his-laptop-while-smiling-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-using-his-laptop-while-smiling.jpeg?width=1000&name=man-using-his-laptop-while-smiling.jpeg)
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”
Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.
Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.
There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.
Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:
“Dear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.
My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”
4. Emphasize why you’re best for the job
Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.
Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”
Here’s a strong closing statement for you to consider:
“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
![cover letter example for reference man-reading-carefully-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-reading-carefully.jpeg?width=1000&name=man-reading-carefully.jpeg)
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
![cover letter example for reference woman-writing-on-her-notebook-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/woman-writing-on-her-notebook.jpeg?width=1000&name=woman-writing-on-her-notebook.jpeg)
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
It’s time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
Understand Yourself Better:
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Elizabeth Perry, ACC
Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
3 cover letter examples to help you catch a hiring manager’s attention
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- Cover Letters
10+ Cover Letter Examples (+ Different Types & Formatting Guide)
![cover letter example for reference 10+ Cover Letter Examples (+ Different Types & Formatting Guide)](https://resources.biginterview.com/wp-content/uploads/2022/12/BI-Cover-Letters-Blog-Post-Image-1-800x447.png)
Whether you’re looking to land your first job, changing careers, or simply exploring new job opportunities, writing a great cover letter might seem daunting at first. However, once you read this comprehensive guide and check out our superb cover letter examples, you’ll be well on your way to becoming an expert cover letter crafter.
Cover Letter Examples (By Career Situation and Seniority)
Our resume cover letter examples are just what you need if you’re going to learn how to write one for yourself. Keep in mind that all cover letters have a similar structure that you should follow:
- Contact Info – Add your name, address, phone number, and email address.
- Greeting – Always start with a professional greeting that addresses the hiring manager by name.
- Introduction – Grab your reader’s attention with a first paragraph in which you introduce yourself and state your intention to apply for the open role.
- Body paragraphs – Write one or two paragraphs that highlight your professional experience, achievements, skills, and education.
- Closing paragraph – Insert your call to action and ask the hiring manager to invite you for an interview. Don’t forget to sign your name at the end.
With this information in mind, let’s check out some of the best cover letter examples!
Cover Letter Example 1: Returning to Work after a Job Gap/Relocation
Dear Mr. Hennessy, My name is John Young, and I’m applying for a software engineering position at your company. I’m excited about your organization’s mission to change the world, and I’m passionate about your tech stack that includes Scala, Java, React, and Python, all languages I’ve used in the past.
Recently, I took a year-long hiatus to aid my friend who launched a startup accelerator. During that time, I learned quite a bit about business strategy and going from zero to one hundred while working on a very limited budget. I’m confident that I can turn those skills into new products for your company.
I’m prepared to get back into the game and restart my career as a software engineer in your beautiful city. I’m positive that I’m the perfect person to lead your middle-out engineering team. I would love to schedule a meeting and discuss this further.
Our Take: The candidate starts by expressing his excitement about the company’s goals and then seamlessly proceeds to highlight the programming languages that he excels in. This way, he showcased that he is the right person for the job. He then explains that the job gap that appears in his resume was due to working on a personal project that has taught him some valuable new skills.
Cover Letter Example 2: Changing Careers
Dear Ms. Garcia,
Blending a formal background in marketing with proven success in retail sales and customer service roles, I am looking to transition into public relations and believe I would make a great fit for the advertised position of Public Relations Specialist at your company.
Having both used and sold your products, I am already well versed in your brand and both present and past years’ offerings. I have followed with excitement as you launched in European and Asian markets and incorporated an international feel into your product line. I would bring both passion and expertise to championing your company with the press and public.
I am already trained in creating buzz and awareness through social media channels including Twitter and Facebook. When my sales team decided to participate in Walk for a Cure three years ago, we used social media to heighten our sponsorship support and raised more than $20K for the event.
Confident my transferable skills make me a solid candidate for this opening, I respectfully submit my resume for your review and request a meeting to discuss the opportunity further. I will make myself available at your convenience and look forward to your call to arrange a time. Thank you for your time and consideration.
Our Take: This candidate leads off with a strong statement about her career change goal and her fit for the specific position at hand. She uses the rest of the letter to discuss her interest in the company and some of her key transferable skills/experience.
Cover Letter Example 3: New Graduate/Entry Level
Dear Ms. Morris:
I am writing in response to your listing in the Memphis Gazette for a nurse’s aide. Please accept my enclosed resume for consideration.
As a CPR-certified lifeguard and an LPN student at Memphis Community College, I have the formal training necessary for this position. Additionally, with two years of experience in retail sales, I have excellent customer service skills that can translate well to patient relations.
After you have reviewed my resume, I hope to meet with you to discuss how I can be beneficial to your team. I look forward to hearing from you to schedule an interview at your earliest convenience.
Our Take: Nice concise approach for an entry-level candidate. She doesn’t have years of nursing experience to point to, so she highlights her training and how her non-nursing work experience has also helped to prepare her.
Cover Letter Example 4: Professional
Dear Mr. Carter,
As an Accounts Payable & Receivable Specialist , I offer a proven ability to accurately process invoices, payments, reimbursements, and tax reports. I quickly learn and adapt to software changes and updates and help team members resolve issues and problems they are having with data input and processing.
Examples of my accomplishments include:
- Handled biweekly accounts payable processing of checks and ACH payments; reconciled payments made to accounts payable software and addressed any discrepancies that arose.
- Created a spreadsheet that listed bank and routing numbers to expedite the processing of expense reports.
- Uploaded and reconciled monthly phone bills for approximately 200 branches and 4 operational centers; total billing amounts were coded for various departments and branches as required.
- Confident I will prove valuable to your company, I respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.
Our Take: For an experienced candidate, a bit more detail is expected. This candidate customized the bullet points to specifically communicate his experience with the position responsibilities listed in the job description.
Cover Letter Example 5: Manager
Dear Ms. Nguyen,
As a Human Resources Manager with a strong customer service background, I offer expertise in employee relations, benefits administration, and generalist duties. I have made significant contributions to succession planning and workforce engagement as well as ensuring compliance with employment and labor requirements.
I am also known for my ability to help identify and implement key technology and process improvements. I am well-versed in Six Sigma methods and have led projects which produced significant and sustainable savings. Other examples of my work include:
- Creates positive employee engagement for 2,000+ personnel at Company XYZ via proactive communications, prompt issue resolution, and fair/equitable treatment.
- Led Six Sigma project related to FMLA administration and online orientation programs for Lean Belt training.
- Proved instrumental in the deployment of an E-recruitment system that serviced a Fortune 200 company; defined policies, procedures, and communication planning for the project.
Confident I will make a positive impact on your organization, I respectfully submit my résumé for your review. I would also like to request a personal meeting to discuss your goals for this position and my potential contributions. I will be available at your convenience and look forward to your call to arrange a time. Thank you for your consideration.
Our Take: This cover letter highlights the applicant’s relevant accomplishments as a leader and manager. It goes beyond stating familiarity with the required job duties and emphasizes results in key projects. Remember that you don’t want to copy and paste your whole resume into the cover letter. Think about the key selling points that you want to feature prominently. The goal is to make them excited to learn more about you.
Cover Letter Example 6: Senior-Level Executive
Dear Mr. Jones,
As a Senior-Level Finance & Operations Executive , I offer proven success in maximizing productivity and improving profit margins. My work spans companies and business units at various stages of growth, including start-up, established, and turnaround settings.
Believing profitability requires strong revenue generation and cost controls, I monitor budgets and sales performance closely to identify areas for improvement. I am known for enhancing overall performance through technology upgrades, advanced employee training, and implementation of best practices.
Examples of my work include:
- Drove successful launch of start-up company by hiring a talent team, defining product development plans, and leading go-to-market strategies to achieve $35M+ revenue and 50% margins within two years.
- Managed daily operations of a $150M subsidiary that provided a complete suite of manufacturing solutions in the US and Canada; improved profit margins on overall product line by 10%.
- Proved vital to reorganization leadership that cumulated in a 10% productivity improvement in the sales and service organization and a 20% improvement in support organizations.
As CPA and MBA, I am confident I will prove valuable to your company and respectfully submit my resume for your review. I would also like to request a personal meeting to discuss your upcoming goals and how I can help you achieve them. I will make myself available at your convenience and look forward to your call. Thank you for your consideration.
Our Take: This cover letter nicely distills years of experience into a concise overview that really “sells” achievements most relevant to the specific advertised role. Each bullet presents a compelling high-level overview of a specific position, complete with impressive data points. It’s hard to be this concise when talking about a long career! However, a concise letter is always more effective — make the most exciting information jump out of the letter and grab the recruiter’s attention.
Cover Letter Examples (By Industry)
Teacher cover letter example.
Dear Principal Townson,
With five years of experience in teaching high school and a master’s degree in Chemistry, I believe I am an ideal candidate to fill the science teaching position you have open with the retirement of Stacy Jones. My teaching experience was at John Smith High School in Smallville where I taught all levels of Chemistry and helped host the science fair each year.
I keep up with all developments in teaching and chemistry by reading literature and attending conferences hosted by the American Association of High School Science Instructors. I have also volunteered my time at the community center, tutoring all levels of students in general sciences.
I look forward to working in this community and teaching at Rosewood High School. Please review my attached resume. I will be contacting you next week to schedule an interview. Thank you for your consideration.
Our Take: We love how this cover letter emphasizes the applicant’s relevant qualifications in the first line. This puts emphasis on her ability to do the job. Later, she briefly explains how she has kept current with industry developments and shows passion for her career by mentioning her volunteer work.
Nursing Cover Letter Example
Dear Dr. Manning,
Five years ago, I worked my first shift as an emergency room nurse and have never before left the workplace more fatigued and fulfilled. Today, I am proud to declare that I am still an ER nurse. I love this work partly because I flourish in a fast-paced environment. I also take great pleasure in the opportunity to care for patients every day and be there for their loved ones. This is not easy work, but I can’t see myself doing anything else which is why I am applying for the position of Emergency Room Nursing Lead. I believe that I can be a great asset to your team and that I have a proven track record when it comes to patient care as further shown in my attached resume.
I have reviewed the qualifications required for this position. I am confident to say that I possess all the skills and experience needed. I have a BSN in nursing and have held a nursing license in good standing for over five years. I have experience working in emergency rooms at several large hospitals, and I fully understand all of the regulations that are in place. I also have the kind of team leadership that you need to ensure that even the busiest nights in the emergency room go as smoothly as possible.
I would love to sit down with you and discuss my qualifications along with your needs when you are free. Meanwhile, please review the rest of my application package. There you will find all the information you need.
Our Take: The candidate starts by stating her experience and expresses how difficult a nursing job can be. However, she then turns it around by stating that the rewards are worth the effort. We like her storytelling approach and how she highlights her passion for working with patients and transitions into why her abilities qualify her for the job.
Business Analyst Cover Letter Example
Dear Ms. Sousa,
I am applying for the advertised business analyst job at your company that was posted on your website. I am a data-driven critical thinker with excellent interpersonal skills who holds teamwork in high esteem but can also function independently. I am always searching for fresh ideas and solutions that I can bring to the table to increase the company’s efficiency.
During my time at XYZ Group, Ltd., my previous employer, I developed and implemented a new program designed to drop needless business expenses. In just one year, the costs were reduced by 15%. Apart from project management, I spearheaded the collection and analytics of business processes and data toward creating more efficient business models. Thanks to my achievements, I was ranked as one of the best employees in the company and received recognition from top stakeholders.
I would be delighted to join your team because I believe that the experience, skills, and vast knowledge that I bring to the table could improve the company’s operational performance. Thank you for your time and consideration, and I look forward to speaking to you soon.
Our Take: Adopting a confident tone in your cover letter is a good way of showing the hiring manager that you have the necessary skills and experience to shine at the job you’re applying to. It’s also great when candidates state their accomplishments and showcase the contributions they can make to a company if hired.
Cover Letters: Basic Rules to Follow
What is a cover letter and how do you write one? It can feel like a chore but it’s actually one of the surefire ways to get an actual job interview.
There are five simple rules to follow if you want to write cover letters that make hiring managers giddy with excitement before meeting you:
1. Your cover letter should be grammatically correct and error-free
Avoid making grammar and formatting mistakes to give your cover letter a professional appearance (regardless of the job you’re applying for). If you’re not a particularly good writer, use a tool such as Grammarly to clean up your text, or kindly ask someone to read and edit your document.
Hiring managers get turned off when noticing mistakes in your cover letter. It sends them the wrong message about your professionalism and attention to detail.
2. The maximum length of your printed cover letter should be one page
If an employer asks for a physical cover letter, make sure it’s only one page long. You’ll want to add essential information highlighting your professional experience and best personality traits. The letter should also be printed on high-quality paper just like your resume.
If you send your cover letter digitally, cut and paste it into the email and attach your resume. Make sure that the letter is easy to read with minimal scrolling. Get to the point and be succinct.
3. The letter should include examples of your qualifications
You can write a cover letter in paragraph or bulleted formats, but either way, you should include examples of your achievements and credentials. While you want to be brief, you also want to encourage the reader to review your resume for greater detail. The best way to do that is to call out two or three things you have done professionally to catch their attention and make them want to know more about you.
4. Your letter should address a specific person
Whenever possible, do some research and learn a few things about the person who will be reading your cover letter. This is a minor detail and some hiring managers won’t care, but it can distinguish you from your competition all the same. More importantly, don’t send an obviously-generic letter that has not been customized for the company/position.
5. Your letter should end with a call to action
When you close your letter, be sure to ask for a meeting. It is obvious that you want an interview when you submit a cover letter and resume, but job hunting is usually helped along with a proactive approach. Therefore, at every point in the application process, you should seek to move along to the next stage of consideration.
Don’t miss the opportunity to encourage a meeting with the hiring manager when ending your letter. Also, be sure to thank them for their time and consideration.
Do You Need a Cover Letter?
Second chances to make good first impressions in the job search are scarce. Adding a great cover letter at the beginning of your resume gives you the opportunity to “wow” the hiring manager. It also helps you influence their opinion prior to meeting you. Remember that your resume cover letter will be reviewed by a real live person who will be deciding whether or not you are worth their time to interview. It makes the difference between your resume going to the “yes” pile rather than the “file for future opening” (or the real or digital garbage can).
Even though there are times when a recruiter or hiring manager will skip right over your cover letter and focus on the resume, other screeners won’t even look at your resume if the cover letter doesn’t get their attention. Why take a chance? Write a strong cover letter and you’ll know that you’re doing everything possible to get past the gatekeepers and score an interview.
There are plenty of resources on the internet that you can learn from. A simple Google search might take you a long way when looking for a job. But once you find one you really want, you start thinking that you’re not ready to go get it.
A strong cover letter can give you confidence in your application. Send one along with your resume and you’ll know that you might have already stirred a potential employer’s curiosity.
If you’re struggling with writing your cover letter, the samples that you’ve seen so far will supplement Big Interview ’s Resume Curriculum. Everything you need to know about writing persuasive resumes and cover letters can be found there including structure formatting, writing great summary statements, and meaningful ‘Thank You’ notes.
It’s really easy to use. Just log in to your Big Interview account, select ‘My Resume’, and press the ‘Watch Lessons’ button under Resume Curriculum.
![cover letter example for reference Cover Letter Examples - This is a photo showing you how to access Big Interview's Resume Curriculum.](https://resources.biginterview.com/wp-content/uploads/2022/12/cover-letter-examples-big-interview-resume-curriculum.jpg)
You’ll then be taken to the lessons page where you’ll have access to some great advice like how to add high-value details to your letter, how to follow a job application’s requirements, and how to turn them into advantages.
![cover letter example for reference Cover Letter Examples - This is a photo of Big Interview's Resume Curriculum video lessons list. The selected lesson is 'Writing Persuasive Cover Letters'.](https://resources.biginterview.com/wp-content/uploads/2022/12/cover-letter-examples-big-interview-resume-curriculum-writing-persuasive-cover-letters.jpg)
Three Situations When a Good Resume Cover Letter is Critical
1. when you need to include information that should not go into the resume.
A resume is a formal business document with strict rules that must be followed. These rules include not writing in the first person or including personal information like your desire to relocate.
However, there are times when you need to communicate this type of information in order to make the case for your fit for the position.
Example: Your cover letter can be used to communicate your intention to make a transition in your career or move to another city/state. Recruiters receive thousands of unqualified resumes for every position. They will look at your resume and cover letter and immediately trash them if they don’t see a fit — assuming that you are another one of those annoying applicants who applies for every job posted. This is always a challenge for career changers and individuals looking to relocate and a good cover letter can make a big difference.
Example: Your cover letter can also explain away other aspects of your particular career situation that might not be appropriate to include on your resume. For example, if you took some time away from the workforce, but have kept your skills and knowledge up-to-date.
In some job ads, the company will ask for specific information to be included in your cover letter. This technique is used to make screening easier – if someone can’t follow simple application directions, why waste time on an interview? Pay careful attention to the information they request and be sure to address it.
One problematic area is if they ask for salary requirements to be included in your cover letter. Companies make this request to help them rule out individuals with higher salary requirements than they have budgeted for the position, but it can also lock you into a lower pay range than they might offer you otherwise.
However, ignoring the request could disqualify you as well. Ergo, I suggest you research the average salary for the position you are applying to in the state of the opening and include a range slightly above and below that number .
2. When you want to reference a network connection
There is no right way to include in your resume, “Our mutual associate John Smith referred me to this role and says he thinks I will make a great fit for the job opening.” That is a reference line reserved solely for the opening paragraph of a cover letter. There are multiple ways you can mention a network connection or mutual friend in a cover letter, but such a statement has no place in a resume whatsoever.
Note: In professional resume writing, it has become passé to include a list of references on your resume or even the line “references available upon request.” Such information takes up valuable real estate on your resume (which should be 1-2 pages max) and it is best to focus on your achievements and qualifications instead. Besides, the hiring managers know you will give them references when they request them.
Rather than waste space on your resume, prepare a reference sheet with the same header as your resume and give it to the interviewer at the end of your meeting.
This sheet should include the first and last names of your references, their titles and company names, city and state, phone numbers, and e-mail addresses if possible.
You can even be proactive and have letters of recommendation ready to hand to the hiring manager at the end of your meeting, but don’t send them prior to that initial interview.
3. When you want to emphasize why you’re interested in the company
One way to distinguish yourself as a job candidate is to research the company you are interviewing with and talk about things you like or ask questions about the work they have coming up. This demonstrates your interest in their particular organization as opposed to them being just another job ad you responded to in your desperate attempt to find employment.
You can use your cover letter to show that you’ve done your homework and see a strong fit with the organization. Within the second or closing paragraphs of your cover letter, you can mention being interested in the specific work the company does, recent grants they have been awarded, a product they recently released, etc.
Again, this is not appropriate for inclusion on your resume, but adding it to your cover letter can help you stand out from the stack of applications the hiring manager is sorting through on the day your resume passes by him/her.
Cover Letter Format Examples
When choosing a cover letter format, consider what stage your job search is in and how you want hiring managers to perceive you. Cover letters are used for many different reasons and the proper format for each one varies.
The three main types of cover letters are the application cover letter, the prospecting cover letter, and the networking cover letter. You may also send cover letter emails which are an effective and increasingly common way to introduce your resume.
Let’s take an in-depth look at each type of cover letter and see exactly what sets them apart.
Application Cover Letter
This is the most common cover letter used alongside a resume during a job application. It’s geared toward a specific job, and it is designed to highlight the skills and specifications listed in the job posting.
The application cover letter is a vital instrument that gives you the ability to sell yourself as a job candidate. It rounds off your resume and expands on relevant parts of your work history and qualifications.
Application Cover Letter Example
Dear Ms. Osbourne,
I am writing this letter to express my interest in the graphic designer opening as advertised on your website.
If hired, I believe I can begin making valuable contributions to the design team of your company from day one. I possess a wide range of abilities that combine fresh art and design principles. Furthermore, my knowledge of Adobe Creative Suite, HTML, and CSS will allow me to play a pivotal role in the implementation of your design initiatives.
During my previous job, I led a team of six designers to develop and implement the graphic, layout, and production of communication materials while helping clients cut their costs by an average of 17%. I also oversaw the efficient use of production budgets running from $3,000 – $20,000 and developed a myriad of marketing programs including advertisements, presentations, infographics, newsletters, brochures, and logos that have improved client transactions by an average of 35%.
I look forward to discussing face to face how my skills and strengths can best serve your company. In the meantime, please review the enclosed resume and portfolio. Thank you for your time and consideration.
Our Take: In the first paragraph , the candidate is quick to mention all the tools they employ to bring value to the company. They use the second paragraph as a canvas on which to paint all of their accomplishments and relevant experiences.
Prospecting Cover Letter
Prospecting cover letters are also known as letters of inquiry or cold call letters. They are useful if you’re looking to apply to a company that isn’t actively hiring or isn’t widely advertising. A prospecting cover letter shows your interest in learning about available positions while at the same time demonstrating eagerness and initiative.
If the company decides to expand its talent pool, sending a prospecting cover letter could put you at the top of the list of desirable candidates.
Prospecting Cover Letter Example
Dear Mr. Patel,
Your company recently came to my attention while reading a very interesting LinkedIn article about how you’re becoming innovators in the industry. I’d very much like to embark on this journey with you. I haven’t seen any open positions on your website, but I’d like to be considered for open positions in the future. I’m interested in pursuing a career in software engineering. The hybrid work model that your company employs couples well with my extensive remote experience.
I have a bachelor’s degree in Software Engineering, and in the following months, I will obtain a certification from the Institute of Certification of Computing Professionals. In addition to my two years as a freelance software engineer, I also have four years of software engineering experience at a publicly traded corporation.
Please review the resume I’ve attached which contains additional information on my skills and experience relevant to your company. I’d love to discuss any openings you may have coming in the near future. Thank you for taking the time to read this letter.
Our Take: This candidate took the bull by the horns and went straight to knocking on the company’s door. Even if there is no open position, their chances will grow when a job becomes available.
Networking Cover Letter
Networking is a highly effective method of finding a job. According to the U.S. Bureau of Labor Statistics, 70% of all jobs are found through networking. It can help you discover job opportunities that might not be advertised yet or it can provide you with a job opportunity that was previously non-existent.
Sending a networking cover letter during your job search is a good idea if you need help from a contact in your industry or career field to introduce you to a potential employer.
Networking Cover Letter Example
I hope this letter finds you well. I’m reaching out about possibly meeting to get some information from you as a top professional in our field.
As you might remember from our time as co-workers at our previous company, I have always thrived when working in client-facing positions. I’m looking for a new career opportunity in that direction and I wanted to ask for your advice.
As I’m aware of your experience and your vast area of expertise in working with job seekers on a more personal level, I feel confident that you are the right person to discuss this matter with.
I know that it’s a busy period for you right now, but I’d appreciate it if you’d let me buy you a drink and pick your brain. I’d also value your thoughts on the matter via reply if we can’t meet.
Our Take: This candidate knows that a networking cover letter has a casual tone. He uses an informal greeting but still sounds professional throughout. He makes sure to emphasize his former co-worker’s skills and success before asking for a casual meeting and some friendly advice.
Email Cover Letter
This simple, short, and professional cover letter is sent over email when a formal cover letter is not requested in a job posting. It does not follow a specific format but usually includes a greeting and a simple body of text explaining your experience and interest in the company. You should also include a closing with references to any attachments such as your resume, portfolio, samples, or any other necessary documents.
An email cover letter should be a maximum of two paragraphs long and the writing style should be casual but still professional. Remember to create a subject line that includes the position you’re applying for.
Email Cover Letter Example
Subject line: Following Up on Your Content Writer Job Posting on LinkedIn
Dear Mr. McClane,
This letter is being submitted as an introduction. I am applying for the position of Content Writer with your company. I believe my verbal skills and writing style would be of great value to your team and I can guarantee that if hired I would offer original content with a quick turnaround time.
I’ve been writing content for over six years and have contributed to several notable blogs in the IT, Finance, and Cryptocurrency industries which I’ve mentioned in my resume. I would like to continue my passionate journey toward advancing my writing career within your company. I am adept at writing SEO (search engine optimization) articles that convert efficiently which would suit your article marketing business model well. I also write highly engaging copy for social media campaigns as seen in my portfolio.
I read in your job posting that you’d like a candidate who possesses in-depth knowledge of working with keyword research tools. I’m happy to say that I’ve been using Semrush successfully for the last four years.
Please review my attached resume and portfolio. I’m looking forward to meeting you and discussing my writing skills and history in more detail.
Our Take: The candidate keeps it short and sweet. They shed light on their relevant skills and then guide the hiring manager towards the resume and portfolio.
Cover Letter Examples – Bottom Line
Adding a cover letter to your resume is the best way to connect with a potential employer from the get-go. Hiring managers get a glimpse of your accomplishments and experience as soon as they open your email or letter.
By analyzing good resume cover letter examples, and understanding their purpose, it will become simpler for you to write one yourself.
Make sure to stick to the structure and include only the best things about your career. Also, remember that your cover letter should only include valuable information that does not repeat itself in your resume.
Stay fresh, always.
___________________________
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60+ Cover Letter Examples in 2024 [For All Professions]
![cover letter example for reference Background Image](https://cdn-blog.novoresume.com/articles/cover-letter-examples/bg.png)
No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must .
Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.
Writing a cover letter, however, is easier said than done.
You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates.
And unless you’re a professional writer, this can be a very hard task.
Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!
Let’s dive in!
21 Cover Letter Examples
#1. career change cover letter example .
![cover letter example for reference cover letter example for career change](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-career-change.webp)
Here’s what this cover letter does right:
- Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
- Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
- Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.
Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!
#2. Recent Graduate Cover Letter Example
![cover letter example for reference cover letter example for a recent graduate](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-a-recent-graduate.webp)
- Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
- Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
- Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.
Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish!
#3. Middle Management Cover Letter Example
![cover letter example for reference Cover Letter Example for Middle Management](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Middle-Management.webp)
- Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements.
- Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job.
- Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs.
#4. Business Manager Cover Letter Example
![cover letter example for reference cover letter example for business manager](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-business-manager.webp)
- Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career.
- Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through.
- Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.
Check out this article for a complete writing guide and an inspiring business manager resume sample.
#5. Ph.D. Cover Letter Example
![cover letter example for reference cover letter example for phd](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-phd.webp)
Here’s what this cover letter does right:
- Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail.
- Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements.
#6. Senior Executive Cover Letter Example
![cover letter example for reference cover letter example for senior executive](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-example-for-senior-executive.webp)
- Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking.
- Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.
- Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression.
#7. Architect Cover Letter Example
![cover letter example for reference Cover Letter Example](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example.webp)
- Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time.
- A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression.
- Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.
Struggling with your architect resume ? Check out our full guide!
#8. Business Analyst Cover Letter Example
![cover letter example for reference cover letter examples](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-examples.webp)
- Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.
- Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right?
- Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.
Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume .
#9. Consultant Cover Letter Example
![cover letter example for reference best cover letter example](https://cdn-blog.novoresume.com/articles/cover-letter-examples/best-cover-letter-example.webp)
- Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements.
- Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job.
- Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.
For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .
#10. Digital Marketing Cover Letter Example
![cover letter example for reference Cover Letter Example for Digital Marketing](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Digital-Marketing.webp)
- Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template.
- Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry.
- Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.
Want to take your digital marketing resume to the next level? Check out our guide!
#11. Graphic Designer Cover Letter Example
![cover letter example for reference Cover Letter Example for Graphic Designer](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Graphic-Designer.webp)
- Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.
- Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.
- Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.
Read this guide to write a graphic designer resume that’s just as good as your cover letter!
#12. Administrative Assistant Cover Letter Example
![cover letter example for reference Cover Letter Example for Administrative Assistant](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Administrative-Assistant.webp)
- Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter.
- Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee.
- Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression.
Our article on how to write an administrative assistant resume can help you take your job application to the next level.
#13. Front Desk Cover Letter Example
![cover letter example for reference Cover Letter Example for Front Desk](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Front-Desk.webp)
- Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing.
- Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression.
- Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability.
#14. Human Resources Cover Letter Example
![cover letter example for reference Cover Letter Example for Human Resources](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Human-Resources.webp)
- It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in.
- Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better.
- Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it.
This HR resume guide can help you get your resume just right.
#15. Sales Agent Cover Letter Example
![cover letter example for reference Cover Letter Example for Sales Agent](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example--for-Sales-Agent.webp)
- Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template.
- Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length.
- Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements.
Check out this sales agent resume guide to create an attention-grabbing sales resume .
#16. Receptionist Cover Letter Example
![cover letter example for reference Cover Letter Example for Receptionist](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Receptionist.webp)
- Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time.
- Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention.
- Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for.
Take your receptionist resume to the next level with this receptionist resume guide .
#17. Information Technology Cover Letter Example
![cover letter example for reference Cover Letter Example for Information Technology](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Information-Technology.webp)
- Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements.
- Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are.
- Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume.
Looking for tips to help you write a great IT resume ? Check out our guide!
#18. Real Estate Cover Letter Example
![cover letter example for reference Cover Letter Example for Real Estate Agent](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Real-Estate-Agent.webp)
- Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager.
- Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action.
- Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication .
This real estate resume guide will help you take your resume from good to great.
#19. Teacher Cover Letter Example
![cover letter example for reference Cover Letter Example for Teacher](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Teacher.webp)
- Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles.
- Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter.
- Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job.
Our guide on how to write a teacher resume has all the tips you need to land the job.
#20. Project Manager Cover Letter Example
![cover letter example for reference Cover Letter Example for Project Manager](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Project-Manager.webp)
- Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
- Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data.
- Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this.
This guide on how to write a project manager resume can help you perfect your appication.
#21. Paralegal Cover Letter Example
![cover letter example for reference Cover Letter Example for Paralegal](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Example-for-Paralegal.webp)
- Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
- Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
- Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.
Check out this paralegal resume guide to perfect yours.
40+ More Cover Letter Examples and Guides
Couldn’t find a cover letter example for your field? Do not worry.
Below you can find a number of other cover letter examples for different fields and industries:
- Acting Cover Letter Examples
- Accounting Cover Letter Examples
- Administrative Assistant Cover Letter Examples
- Architecture Cover Letter Examples
- Attorney Cover Letter Examples
- Barista Cover Letter Examples
- Bartender Cover Letter Examples
- Business Cover Letter Examples
- Business Analyst Cover Letter Examples
- College Student Cover Letter Examples
- Computer Science Cover Letter Examples
- Construction Cover Letter Examples
- Consultant Cover Letter Examples
- Customer Service Cover Letter Examples
- Data Analyst Cover Letter Examples
- Data Entry Cover Letter Examples
- Dental Assistant Cover Letter Examples
- Digital Marketing Cover Letter Examples
- Elementary Teacher Cover Letter Examples
- Engineering Cover Letter Examples
- Executive Assistant Cover Letter Examples
- Finance Cover Letter Examples
- Graphic Design Cover Letter Examples
- Healthcare Cover Letter Examples
- Human Resources Cover Letter Examples
- IT Cover Letter Examples
- Law Cover Letter Examples
- Management Cover Letter Examples
- Marketing Cover Letter Examples
- Mechanical Engineering Cover Letter Examples
- Medical Assistant Cover Letter Examples
- Nurse Practitioner Cover Letter Examples
- Physician Cover Letter Examples
- Project Manager Cover Letter Examples
- Receptionist Cover Letter Examples
- Retail Cover Letter Examples
- Sales Cover Letter Examples
- Social Work Cover Letter Examples
- Software Engineer Cover Letter Examples
- Substitute Teacher Cover Letter Examples
- Teacher Assistant Cover Letter Examples
- Team Leader Cover Letter Example
What is a Cover Letter?
A cover letter is a one-page document that you submit as part of your job application, alongside your resume .
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).
So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day.
Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).
If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough.
Fortunately, you can follow our tried-and-tested format to make the experience much easier:
- Header - Input your contact information.
- Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
- Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
- The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
- The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
- Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”
Here’s what this looks like in practice:
![cover letter example for reference cover letter structure](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-structure.png)
9 Tips to Write a Cover Letter (the Right Way)
Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."
#1. Pick the right template
A good cover letter is all about leaving the right first impression.
And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?
You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!
![cover letter example for reference cover letter examples templates](https://cdn-blog.novoresume.com/articles/cover-letter-examples/cover-letter-examples-templates.webp)
#2. Add your contact details on the header
The best way to start your cover letter is through a header.
Here’s what you want to include there:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
Optionally, you can also include the following:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.
#3. Greet the hiring manager the right way
Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter.
A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.
So, how can you find out the hiring manager’s name?
One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.
Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
If you still can’t find out the hiring manager’s name, here are several other greetings you can use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
#4. Create an attention-grabbing introduction
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph.
The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this:
Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates.
What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
For example:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.
The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.
Which one are YOU more likely to invite for an interview?
#5. Show you’re the perfect person for the job
One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job.
A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
#6. Explain why you’re a great company fit
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:
- What’s the company’s business model?
- What’s the company's product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
Then, turn your top reasons for liking to work there into text and add them to your cover letter!
#7. Wrap up with a call to action
To make the end of your cover letter as memorable as possible, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
- Thank the hiring manager for their time. After all, it never hurts to be polite.
- Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible.
#8. Write a formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions in a cover letter:
- Best Regards,
- Kind Regards,
#9. Proofread your cover letter
Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included.
The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos!
For an even more comprehensive guide on how to write an impactful cover letter , check out our article !
Cover Letter Writing Checklist
![cover letter example for reference Cover Letter Writing Checklist](https://cdn-blog.novoresume.com/articles/cover-letter-examples/Cover-Letter-Writing-Checklist.webp)
Frequently Asked Questions
Do you still have some questions about cover letters? Check out the answers below:
1. How do I write a simple cover letter?
To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action).
2. What are the 3 parts of a cover letter?
The three parts of a cover letter are:
- The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph.
- The sales pitch is usually the body of the cover letter.
- The conclusion involves a formal closing and a signature line.
3. What makes a great cover letter?
A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”
To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.
Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by.
4. When is a cover letter necessary?
Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .
Even if the hiring manager doesn’t read it, you will look more professional simply by including one.
And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.
If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles:
- How to Write a Resume
- Cover Letter Mistakes to Avoid at All Costs
- Cover Letter Format (w/ Examples & Free Templates)
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How to write a reference letter?
Today's job market is bustling with opportunities. In fact, our Hiring, Compensation, & Benefits Report 2024 found that more than 50% of companies in Malaysia entered the year with expansion plans. For job seekers, this means putting your best foot forward and highlighting your relevant skills and experiences. Aside from a strong resume , a compelling reference letter can help you stand out. They're also useful in other scenarios, such as gaining admission to university or securing a volunteer position.
What is a reference letter?
What to include in a reference letter, character vs professional reference: what's the difference, how to write a character reference letter for someone else, character reference letter template and examples.
A reference letter is a written endorsement. It vouches for an individual's qualifications, character, and abilities. It can support a job application by providing firsthand accounts of a job seeker's skills and experiences.
Character reference letters are also vital in other contexts. In academic admissions, they highlight a student's potential. When applying for volunteer roles, they provide evidence of a person's dedication and suitability.
The importance of a reference letter lies in its ability to offer an individual's personal and professional perspective. It provides potential employers or admissions committees with insights from someone who has closely observed their work ethic, achievements, and interpersonal skills. This can add credibility and depth to the application.
An effective character reference letter includes some key elements. It's also important to present it in a professional, easy-to-read format.
Standard components of a character reference letter
These are the basic elements to include when you write a reference letter:
- Date : Indicate when you wrote the letter to provide context.
- Recipient's name and titl e: Make sure you direct the letter to the appropriate person.
- Introduction : State your relationship to the job seeker or student. This establishes your credibility and the context for making the recommendation.
- Qualities and skills of the person : Emphasise the applicant's key attributes and competencies. This shows their suitability for the position or programme.
- Specific examples : Provide concrete instances where the applicant demonstrated their skills and qualities. This provides evidence for the claims you make in the letter.
- Additional personal qualities : Mention other relevant traits that make them a well-rounded applicant.
- Conclusion and recommendation : Summarise your support and recommendation.
- Contact information : Offer a way for the recipient to contact you, showing you're willing to discuss the job applicant further.
Formatting tips for clarity and professionalism
Here are some tips on how to format a professional-looking reference:
- Font : To ensure the text is clear and easy to read, use fonts such as Arial, Calibri, or Times New Roman in 11- or 12-point size.
- Alignment : Align the text to the left. A clean and organised layout looks neater and is easier to follow.
- Margins : Using standard 1-inch margins on all sides of the document balances the amount of white space and adds to its readability.
- Spacing : Use single spacing within paragraphs to keep the text compact and easy to read. Double spacing between paragraphs helps to separate the different sections.
- Length : If possible, keep the reference letter to one page. A concise letter is more inviting to read and easier to follow.
- Tone : Ensure the tone of the letter is professional and suitable for the position.
Reference form vs free-form letters
Organisations sometimes provide a reference form for you to complete with the information they want about the job seeker or student. They may use them for job applications, academic admissions, or standardised assessments where consistency and comparability are paramount. These structured forms make it easier for you to provide details and help the employer get the information they need to make a decision.
In contrast, free-form letters allow for a more personalised and detailed account of a person's qualities. They're ideal for situations requiring a more personal touch, such as when recommending someone for a volunteer position or a creative role. They're also appropriate when you have a close relationship with the applicant.
A personal character reference typically comes from someone who knows you on a personal level, such as a friend, family member, religious leader, coach, or mentor. These references may be necessary for volunteer positions, housing applications, and legal proceedings. They may also be a requirement in situations where your trustworthiness and overall character are important.
Professional references focus on your work performance and skills. They highlight your abilities, accomplishments, work ethic, and fit within a team environment. They often come from former or current employers, colleagues, or supervisors. They're a common requirement in job applications to help employers assess your capabilities and potential performance.
Here's a short guide to what to write in a character reference letter:
Write a compelling introduction
Introduce yourself and explain your professional relationship with the applicant. Mentioning your qualifications to vouch for them demonstrates your credibility. For example, you can say that you were their team leader for the past three years, showing you can vouch for their performance.
Describe their qualities
Focus on specific skills or traits relevant to the position for which they're applying. Cite real-life examples to illustrate these qualities. For example, you can mention that they've consistently exceeded sales targets because they excel at building client relationships. This demonstrates their strong interpersonal skills, which are important for customer-facing roles.
Conclude with a strong endorsement
Summarise their qualifications and repeat your recommendation. Provide your contact information and ask the recipient to contact you for further information. This displays your confidence in the person for whom you're writing a reference letter.
The following two templates show the basic reference letter format:
Professional reference template
Dear [Recipient's Name or Title],
I've had the pleasure of knowing [Name] for [number] years as their [relationship]. During this time, I've observed [Name] demonstrate numerous admirable qualities, including [key qualities relevant to the role].
One particular instance that stands out is [specific instance]. This highlighted [Name]'s [specific skills or traits demonstrated in the example]. Beyond their professional attributes, [Name] is also [other relevant personal qualities].
I'm confident in recommending [Name] for the position of [Job Title] at [Company Name]. I'm certain they'll be a valuable asset to your team. Please feel free to contact me at [your phone number] or [your email address] if you have any further questions.
[Your Name]
[Job Title]
[Company Name]
Character reference template
I'm writing to provide a character reference for [Name] to support their application for [Job Title at Company Name or Programme Name at School Name]. I have known [Name] for [number] years as their [relationship] at [Organisation]. In my time interacting with [Name], their [one or two key qualities] have always impressed me.
A notable example of [Name]'s capabilities is [specific example]. This showcased their [specific skills or traits they demonstrated].
[Name] is [other relevant personal attributes]. They'd make a valuable addition to your team and organisation.
Should you need additional information, please don't hesitate to contact me at [your phone number] or [your email address].
Best regards,
How to modify the templates to suit your needs
Using a template to write a reference letter can save you time and effort. Here are some tips to ensure an effective and professional document:
- Fill out the placeholders : Make sure you provide the correct dates, names, and titles.
- Adjust the language and tone : Consider whether the character reference letter is for a job application, academic programme, or volunteer position. Change the wording to suit the position.
- Add information when necessary : You can add to the template if there are details that may make the letter more personal or persuasive.
Sample reference letters for different contexts
Here is an example reference letter for a new graduate seeking admission to a graduate programme:
June 29, 2024
Dear Members of the Admissions Committee,
I'm writing to provide a character reference for Emily Chua to support her application for admission to the Graduate School of Finance at Malaya University. I've known Emily for the past four years as her professor and academic advisor. Her dedication and analytical skills have always impressed me.
A notable example of Emily's capabilities is her performance in the Advanced Financial Analysis course. She led a team project analysing the financial health of a major corporation. This showcased her ability to apply theoretical knowledge to real-world scenarios and use financial tools and software.
Emily possesses a strong work ethic and is adaptable and enthusiastic. She'd make a valuable addition to your academic community.
Should you need any additional information, please don't hesitate to contact me at +6016-839-5571 or [email protected] .
Michael Tan
Professor of Finance
Malaya University
Here is a reference example for a job seeker with some experience applying for a position in the healthcare industry:
July 2, 2024
Dear Ms Wong,
I've had the pleasure of knowing Aisyah Binti Ahmad for the past two years as her supervisor at Holistic Wellness. During this time, she's shown many admirable qualities. These include professionalism, reliability, and excellent organisational skills.
An instance that stands out is when Aisyah managed the transition to a new patient record system. This highlighted her ability to adapt to new technologies and manage administrative tasks. Aisyah is also a compassionate and dedicated individual. Her positive attitude and ability to communicate with patients and staff make her well-suited for the healthcare environment.
I can confidently recommend Aisyah for the position of Medical Administrative Assistant at Klinik Kesihatan Sejahtera. I'm certain she'll be a valuable asset to your team. Please feel free to contact me at +6012-168-5548 or [email protected] if you have further questions.
Maita Riman
Office Manager
Holistic Wellness
Here is an example character or personal reference letter:
To Whom It May Concern,
I've known Jane Teoh for over five years, both as a colleague and a friend. I've worked with her on various projects at Zenith Tech Solutions. She's always demonstrated exceptional qualities that made her stand out in our team.
Jane is one of the most dependable and hardworking individuals I've ever met. She tackles challenges with a positive attitude. Her consistent commitment to excellence has inspired everyone. She's always willing to go the extra mile to ensure she efficiently completes her tasks. Beyond her professional capabilities, Jane is a compassionate and thoughtful person.
One instance that stands out is when Jane took the initiative to organise a community outreach programme. Her organisational and leadership skills were key to the event's success.
Based on my experiences with Jane, I have no doubt that she'll bring the same level of dedication and enthusiasm to any role she undertakes. If you require any further information, you may reach me at +6018-239-0438 or [email protected] .
Senior Project Manager
Zenith Tech Solutions
A well-written reference letter showcases the key qualities and skills that a job seeker or applicant possesses. It can improve their chances of success by providing personalised and credible recommendations. These guidelines and templates show you how to write a reference for someone. By highlighting their strengths, you can make their application stand out .
Here are answers to some common questions about this topic:
- What is the difference between a professional reference and a character reference? A professional reference focuses on your work performance and skills, while a character reference outlines your personal qualities and trustworthiness.
- What are the different types of reference letters? The four main types of reference letters are academic, employment, personal, and professional.
- How long should a reference letter typically be? It's a good idea to keep a reference letter to one page.
- How can one ensure a reference letter is both positive and realistic? Describe the person's strengths with specific examples. It's important to be honest about their abilities and not embellish their skills or experience.
- What should be done if someone requests a reference letter but you don't feel comfortable providing one? You can decline in a polite manner. You can also suggest they choose a reference who can give a more accurate assessment of their abilities.
- Can the same reference letter be used for multiple applications? Yes, if it's relevant and appropriate to the context. Just ensure that you indicate the correct recipient for each application.
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The headline on the image says, "Cover letter format" A woman sits at a table writing on a piece of paper. There's a simple cover letter represented by lines. On one side of the cover letter, there are labels for the sections of the cover letter. The labels are: 1. Date and contact information 2. Salutation/greeting 3. First, introduce yourself 4.
Reference letter example Review this example to see how you can use the provided template to structure your own unique reference letter: February 8, 2021 Dear Ms. Larkin, I'm writing on behalf of Alex Marsden. I was their supervisor at Bridge Publishing for three years.
A cover letter with a referral can help get your application considered. Before naming someone as a referral in your cover letter, ask them for permission to do so. Include the referral in the first paragraph of your cover letter. Also include specifics on why you're a leading contender for the job.
To help you write the best referral in your cover letter, we'll go over how to include a reference in a cover letter, provide some referral cover letter examples, and some benefits to being referred. Key Takeaways: Make sure you have a reliable referral that is in good standing with a company, and that they know they are being included before ...
Name dropping in a cover letter is simple. Just follow these three quick steps to mention a referral in a polite and professional way. If someone has already told you about a vacancy at their company, you can skip to Step 2. 1. Find someone you know at your target company.
Use cover letter samples. Your cover letter may be the first thing the hiring manager sees so you need to make a good impression. Review these cover letter samples for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact, and referral letter samples. Be sure to customize ...
Referral cover letter paragraph examples Here are some examples of how you can include a referral in your cover letter: Example 1 Here is an example of how to include a referral in a cover letter when you have worked with the reference: Dear Sarah Manis, The Social Media Specialist position came highly recommended to me by Julie Sim, Community Outreach Manager at Calgary Media.
A reference letter is a formal business letter, like a cover letter or letter of recommendation, where you vouch for another person's qualifications, skills and professional character. This type of letter usually refers a person for a professional or academic opportunity. ... All our reference letter templates and samples use proper ...
Give your reference a minimum of two weeks to write the letter. Consider asking them to write the letter during afternoon hours when they've completed most of their daily tasks. 3. Ask in person first. Asking in person helps gauge whether the other person shows interest in writing your reference. It also gives you a chance to discuss the role ...
Example1: **Adding a referral in the body of your cover letter:**. "Dear Ms. [last name], [Referral source] recommended I reach out to you about the position of [job title]. I have a great deal of experience [briefly describe your relevant experience] and would love to work with you and your team.
We will share three steps to get a referral: Identify possible references. Determine who might be able to assist you. It should be someone who either works for the organization or knows the hiring manager or recruiter somehow. Your reference should be well-versed in your abilities. Obtain your reference's permission.
Cover Letter Examples. Monday to Friday, 8AM - 12AM (Midnight) and Saturdays and Sundays, 10AM - 6PM EDT (866) 215-9048. CVs. CVs . CV Templates. Business. ... Sample character reference letter for a friend. Writing a character reference letter (or personal reference letter) for a friend can be a tremendous aid in helping them land a job. ...
How long you've known the applicant. By including these details in the very beginning of your letter, the reader understands the context and strength of your recommendation. 5. Give words of praise. Finish your introduction with a sentence or two highlighting some of the applicant's key strengths or personality traits.
How to Write a Reference Letter. Follow the steps below to create a professional reference letter for a job: 1. Choose the Best Reference Letter Format. Picture this: Someone hands you a big bag of those alphabet refrigerator magnets, then walks. That's how a poorly-formatted letter of professional reference feels.
The tone of a professional reference letter is typically formal and should emphasize the writer's credibility and direct knowledge of the applicant's professional competence. Here are some examples of professional resume reference pages: Sample professional resume reference letter. Professional reference template. Donna Murphy.
With great enthusiasm, I am writing to recommend [Applicant Name] for [Role] at [Organization]. My name is [Your Name], and I serve as a [Your Role] at [Your Organization]. For [length of time], I had the pleasure of working with [Applicant's First Name] while [explain how you worked together].
Cover Letter & Reference Examples Get started on your cover letter and reference page materials using these examples to apply tips on formatting, structure, and content. Use the buttons at the bottom of each example to download in Microsoft Word or Adobe Acrobat format.
6. The Cover Letter with H.E.A.R.T. HubSpot has a lot of H.E.A.R.T. — Humble, Empathetic, Adaptable, Remarkable, Transparent. Our Culture Code is the foundation of the company's culture, the driving force behind our mission to help millions grow better, and serves as the scaffolding for our hiring practices.
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
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Cover Letter Example 4: Professional. Dear Mr. Carter, As an Accounts Payable & Receivable Specialist, I offer a proven ability to accurately process invoices, payments, reimbursements, and tax reports.
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
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Here is an example reference letter for a new graduate seeking admission to a graduate programme: June 29, 2024. Dear Members of the Admissions Committee, I'm writing to provide a character reference for Emily Chua to support her application for admission to the Graduate School of Finance at Malaya University. I've known Emily for the past four ...