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A Perfect Sample Email to Send Presentation: Tips and Tricks

A Perfect Sample Email to Send Presentation: Tips and Tricks 1

Are you struggling to find the right words to send in an email when you want to share a presentation with someone? Look no further! We’ve got you covered.

Below, you’ll find a sample email that you can use as a starting point for sending your own presentation. Feel free to edit it as needed to fit your specific needs and audience. Whether you’re presenting to a potential client, pitching an idea to your boss, or simply sharing your work with a colleague, this email template will help you get your message across effectively.

But that’s not all. Unlike other generic templates out there, we take it a step further by providing examples of how you can customize the email depending on the situation. For instance, we’ve included variations for an introductory email, a follow-up email, and even a reminder email to ensure you get the most out of your presentation.

So, what are you waiting for? Follow our lead and get started on crafting the perfect email for your presentation today!

The Perfect Structure for Sending a Presentation via Email:

Sending a presentation via email can be tricky. There are a lot of factors to consider, such as the file size, the timing of the email, and the tone of the message. However, with the right structure and approach, you can increase your chances of success. Here’s a step-by-step guide:

1. Start with a clear subject line

The subject line is the first thing your recipient will see, so it’s important to make it clear and relevant. Use specific keywords that relate to your presentation, such as “New Product Launch Presentation” or “Quarterly Financial Results Presentation”. This will help your recipient understand what the email is about and prioritize it accordingly.

2. Introduce yourself and your presentation

Before jumping into the content of your presentation, take a moment to introduce yourself and explain what your presentation is about. This could be a brief paragraph that outlines your role in the company, the purpose of the presentation, and any key points you want to highlight. This will help set the context for your recipient and make it easier for them to follow along.

3. Share the presentation in a clear format

The next step is to share your presentation in a way that is easy to access and view. You can attach the file directly to the email, or you can use a cloud-based service like Google Drive or Dropbox. Make sure to include clear instructions on how to access the file, including any passwords or permissions that may be required.

4. Provide a brief summary of the presentation

After sharing the presentation, it’s a good idea to provide a brief summary of the key points. This could be a bulleted list or a few sentences that highlight the main takeaways. This will help your recipient understand the purpose of the presentation and what they can expect to learn from it.

5. Thank the recipient and invite them to follow up

Finally, wrap up the email with a thank you message and an invitation for your recipient to follow up with any questions or comments. This could be as simple as saying “Thank you for your time and consideration. Please let me know if you have any questions or feedback.” This will help build goodwill and encourage further communication.

By following these steps, you can create a structure for your email that is clear, concise, and effective. Whether you’re sending a presentation to a colleague, a client, or a potential investor, this approach can help increase your chances of success.

Sample Email Templates for Sending Presentations

Request for presentation feedback.

Dear [Recipient’s Name],

I hope this email finds you well! It was a pleasure sharing our latest project with you during our last meeting. As promised, I am sending you the presentation deck that we presented. I would appreciate it if you could take a look at it and provide feedback.

We are constantly striving to improve our presentation skills to better engage with our clients, and your suggestions would be invaluable in helping us achieve this goal. If you could take a moment to jot down your observations, we would be most grateful.

Thank you for taking the time to review the material. Your input is highly valued and greatly appreciated.

Best regards, [Your Name]

Invitation to a Sales Presentation

I hope this email finds you in good spirits. I would like to invite you to our upcoming sales presentation which will take place on [Date] at [Time]. I believe that the information we will be presenting will be of great interest to you and your company.

During our presentation, we will be showcasing our new line of products that are tailored to meet the needs of your specific industry. We will also be presenting testimonials from satisfied customers, as well as case studies that demonstrate the effectiveness of our products.

The presentation will take about an hour, and refreshments will be provided. If you’re interested in attending, please RSVP to this email as soon as possible, so we can reserve a seat for you.

Thank you for your time and consideration, we look forward to meeting with you.

Sending an Educational Presentation

I hope this email finds you well. We would like to share our latest educational presentation on [Topic] with you. We believe that it would be of great value to your team, and we hope that it will help them gain new insights and perspectives on the subject matter.

The presentation includes tips and tricks for improving [Aspect] and provides practical solutions to some of the most common problems encountered in the field. We have also included interactive sections, so your team can get hands-on experience with the material.

Please feel free to share this presentation with anyone who you think might find it useful. If you have any questions or feedback, please do not hesitate to let us know.

Request for a Presentation Time Change

I hope this email finds you well. I wanted to follow up with you regarding the presentation scheduled for [Date] at [Time]. Due to some unforeseen circumstances, we would like to request a change in the presentation time.

We believe that [New Time] would be a more suitable time for both your team and ours. Please let us know if this time works for you, or if you would like to suggest an alternate time.

We appreciate your understanding and flexibility and look forward to presenting our material to you at the new time.

Sending an Investor Presentation

I hope this email finds you well. As per our earlier conversations about funding opportunities, we would like to share our latest investor presentation with you. Our team has been working diligently to create a comprehensive overview of the investment opportunity and the potential returns on your investment.

The presentation outlines our business strategy, market analysis, and financial projections. We have also included information about the founding team, product development, and go-to-market strategy to give you a more comprehensive understanding of the company.

Please review the presentation at your earliest convenience, and let us know if you have any questions or concerns. We look forward to discussing this opportunity with you further.

Thank You for Attending Our Presentation

Thank you for taking the time to attend our presentation on [Topic] on [Date]. Your presence and contribution to the discussion were greatly appreciated, and we hope that you found the presentation informative and useful.

We would like to extend our sincere gratitude for your interest in our work and for taking the time to provide valuable insights and observations. Your support is greatly appreciated, and we look forward to continuing our collaboration with you.

If you have any further questions or feedback, please feel free to contact us at any time.

Sharing a Team Presentation

On behalf of my team, I would like to share our latest presentation with you. We believe that it would be of great interest to your team, and we hope that it will help them gain new insights and perspectives on the topic.

The presentation includes case studies, demonstrations, and interactive sections designed to provide hands-on training and develop new skills. We believe that your team will benefit from these learning opportunities and new techniques.

Thank you for your time and consideration.

Crafting an Effective Email for Presenting Your Work

When it comes to presenting your work via email, it’s important to grab the recipient’s attention right from the start. Start with a catchy subject line that summarizes what your presentation is about. Keep it concise, specific and interesting. Once you have the recipient’s attention, make sure that the body of the email delivers on the promise of the subject line. Be clear about what you’re presenting, why you’re presenting it, and what the recipient stands to gain from it.

One tip to keep in mind when emailing a presentation is to avoid bombarding your recipient with an extensive amount of information. Focus on a few key points and provide plenty of visuals to break up the text. Use bullet points to highlight key takeaways from your presentation and use graphics and images to illustrate your points. Make sure to keep your presentation concise, so that it doesn’t take up too much of your recipient’s time.

Another important factor to keep in mind when emailing a presentation is to make it easy to navigate. Use headings and subheadings to break up your presentation into sections, and provide a table of contents at the beginning of your presentation for easy reference. Include a summary or conclusion slide that summarizes your main points and provides a call to action.

Lastly, make it easy for your recipient to give feedback or follow-up with questions. Include your contact information, such as your email address or LinkedIn profile, at the end of your email. Make sure to encourage your recipient to engage with you by asking for their thoughts or input. This will help to start a dialogue and build a relationship with your recipient.

Overall, crafting an effective email for presenting your work requires a good balance of creativity and clarity. By following these tips, you will be able to grab your recipient’s attention, deliver a compelling presentation, and make it easy for them to engage with you.

What is a sample email to send presentation?

A sample email to send presentation is a document that provides guidelines on how to write an email to send a presentation. It includes tips on how to structure your email, what to include in your body text, and how to attach the presentation.

Why do I need to send a sample email to send presentation?

A sample email to send presentation helps you communicate your message effectively. It provides you with a structure for your email, which ensures that you do not leave out any important information that could jeopardize your presentation’s success.

How do I write an effective sample email to send presentation?

To write an effective sample email to send presentation, start by formatting your email correctly. Include a subject line that clearly tells the recipient what your email is about, and ensure your body text is well-structured and engaging. Finally, make sure to attach your presentation and include clear instructions on how to access it.

What should I include in my sample email to send presentation?

Your sample email to send presentation should include a brief introduction of yourself and the topic of your presentation. You should also include the purpose of your presentation, what the recipient should expect from it, and any background information necessary to understand it. Finally, include a call to action, such as requesting feedback or setting up a meeting to discuss the presentation further.

When should I send my sample email to send presentation?

You should aim to send your sample email to send presentation at least a few days before your scheduled presentation. This gives the recipient enough time to review the presentation and prepare any questions they may have.

How many recipients should I send my sample email to send presentation?

You can send your sample email to send presentation to as many recipients as necessary, although it is generally best to keep it to a small group of people who are directly involved or interested in your presentation’s topic.

What are some best practices to follow when sending a sample email to send presentation?

To create an effective sample email to send presentation, ensure that your email is professional, clear, and concise. Avoid using technical jargon or complicated language, and always proofread your email before sending it. Finally, make sure to test all your attachments to confirm they are working correctly and can be opened by the recipient.

That’s a Wrap!

And that, my friend, is how you write a sample email to send your presentation. I hope that you find this guide helpful and easy to follow. Remember, when you’re crafting your own email, always make sure to personalize it and tailor it to your audience. Also, don’t forget to proofread for any errors! Thank you for taking the time to read this article. I hope to see you back here soon for more tips and tricks on how to improve your communication skills. Have a great day!

Request for Presentation Slides Email Sample: How to Ask for Presentation Materials 10 Sample Thank You Email After Presentation Templates Effective Sample Email Request for Product Presentation: Grabbing Attention Made Easy The Perfect Presentation Email Sample: Tips and Examples 10 Effective Presentation Invitation Email Samples for Your Next Business Event

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

  • Save your presentation in a suitable format.
  • Compress your presentation if it’s too large.
  • Open your email client and compose a new message.
  • Attach your PowerPoint slideshow to the email.
  • Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh Solve Your Tech

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Email a PowerPoint Presentation: 5 Proven Ways

send presentation through email

Table of Contents

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail. 

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

  • Save your completed PowerPoint presentation on your hard drive.
  • Open your email program.
  • Add recipients’ email addresses.
  • Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
  • Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
  • All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

  • It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
  • Most popular email services cannot attach files greater than 25MB.
  • PowerPoint files won’t open on Macs without an additional tool.
  • Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint 

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Sharing a PowerPoint presentation

Under Email , select between the following options:

  • Send as Attachment , to attach your slides to your email.
  • Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
  • Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
  • Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
  • Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

  • In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved. 
  • HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
  • HTML5 slides are easy to upload to websites or Learning Management Systems .
  • Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
  • Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

  • Download and install iSpring Converter Pro. 
  • Open a PowerPoint presentation. 

Publishing PPT in iSpring Converter Pro

  • Click on Publish . 

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube. 

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself. 

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5. 

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email. 

Sharing a Video Presentation via Email

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window. 

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users. 

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

  • Right-click on the file in your computer.
  • Choose Send to .
  • Select the compressed (zipped) folder.
  • Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

  • How to Share a PowerPoint Presentation Online
  • How to Protect PowerPoint Presentations
  • How to Add Narration to a PowerPoint Presentation
  • How to Add Youtube Video Into PowerPoint Presentation
  • How to Structure a PowerPoint Presentation
  • How to Convert PowerPoint Presentation to an eLearning Module
  • How to Remove the Background From a Picture in PowerPoint

Fast PowerPoint to HTML5 Converter

Convert presentations to HTML5 with all effects and transitions preserved

send presentation through email

Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

 If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Some of the other notable advantages of using WPS Office also include:

Seamless Compatibility: WPS Office effortlessly handles Microsoft Office file formats, making it adaptable for diverse document processing needs.

Free Version with Value: WPS Office offers a free version that provides essential features, catering to both individual users and cost-conscious businesses.

PDF Powerhouse: With PDF conversion and editing tools, WPS Office empowers users to convert Word docs to PDF, add comments, compress files, and more.

Collaborative Cloud Sharing : The cloud-based file-sharing feature fosters real-time collaboration, enabling users to share and work on files together effectively.

On-the-Go Efficiency: Its user-friendly interface extends to Android smartphones, ensuring productivity even while you're mobile.

Intuitive Interface: WPS Office's interface boasts a well-organized toolbar and recognizable icons, facilitating ease of use and quick learning.

Advanced Functionality: Beyond the basics, WPS Office offers API customization, inventory management, an activity dashboard, and a comprehensive office suite.

Steps to edit Word/Excel/PowerPoint in WPS:

WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:

Edit a Word File:

Step 1: Start by locating and opening the WPS Office application on your computer.

Step 2: Go to the Sidebar menu and click on "Docs". Find and open your Word Document using WPS Writer.

Step 3: Make use of the helpful editing tools found in different tabs of WPS Writer to enhance your document until it's just right.

Step 1 : Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.

WPS Office Spreadsheet

Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.

WPS Spreadsheets tools

Edit a PowerPoint Presentation:

Step 1 : Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.

WPS Office Presentations

Step 2: Utilize the useful editing tools available in WPS Presentation's various tabs to easily enhance your presentation.

WPS Presentation tools

Get ready to experience the seamless efficiency crafted by WPS Office in their suite of office tools. Download WPS Office now and streamline your tasks like never before.

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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  • 2. How to Share A PowerPoint With Others (4 Common Methods)
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send presentation through email

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How-To Geek

How to share your powerpoint presentation.

There are other ways to share your presentation besides email. Upload it to the cloud and get a shareable link!

Quick Links

Sharing your powerpoint presentation.

Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.

You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account  and then sign in to OneDrive. This article will assume you already have a OneDrive account.

Related: How to Share Things from OneDrive

First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.

Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.

What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”

If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click  “OK.”

Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.

After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”

The recipient will receive an email providing access to the presentation.

Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.

An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”

Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.

A link will then be generated. Select “Copy” to copy the link to your clipboard.

Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time !

How to share your Google Slides presentation

  • Written by: Emma Trantham
  • Categories: Google Slides
  • Comments: 4

send presentation through email

Wondering how to share a Google Slides presentation? Good news! It’s a pretty simple process. There are multiple ways of sharing a Google Slides deck. The right method for you will depend on how you’re going to deliver the slides, the required file type, and your audience. Do you want to share so that a colleague can proof-read and edit, or so that an online audience has the virtual equivalent of a handout?

As Google Slides exists completely online, sharing your presentation with others isn’t limited to an email attachment. This post will show you how to share Google Slides presentations in five ways, there’s definitely something here to meet your needs!

Share with people and groups

Publish to the web

Download as different file type

Email as attachment

Before we get to that, you need to know where to find the Share function in Google Slides.

  • Open Google Slides and click File , in the top bar
  • Click Share at the top of the drop-down menu

send presentation through email

  • Or, click Share at the top right-hand side of your window.

send presentation through email

1. How to share Google Slides presentations with people and groups

Using Share with people and groups , you can share your Google Slides presentation with multiple people at once. This is helpful if your teammates need to collaborate in the same deck or if you require feedback from a colleague or client. Share with people and groups allows you to change the editing permissions per contact. You can allow each contact to simply view the document, or add comments, or edit it themselves. The level of permission you choose can be different for each contact you share with, giving you a lot of flexibility.

  • Click Share to bring up the Share with people and groups pane.
  • Next to Add people and groups , start typing the name or email address of the contact you want to share the deck with. A list of recommendations will appear as you type. Once you’ve selected the right contact, their name will appear at the top of the pane. If the person you want to share with is not already in your contact list, you need to type in their full email address.
  • Click the small cross next to a contact name to deselect the contact.

When you share using Share with people and groups , Google will ask the user to log in to their Google account to access your shared file. If the user does not have a Google account, they will be unable to access your deck. Just head to the next section to find out how to grant access to non-Google users.

Now you’ve chosen your contact, you can alter their permissions to change how they are able to interact with the deck. There are three options – Viewer , Commenter , and Editor . Simply click on the option currently visible and a drop-down menu will appear allowing you to choose whether your contact can… well… view, comment on or edit the deck. Pretty self-explanatory, right?

But which permission should you give to who and when?

  • Viewer: This will prevent contacts from editing slides. If your deck is completely finished and approved, set the permissions to Viewer to stop contacts accidentally editing – or even deleting – slides from your finished presentation!
  • Commenter: The best option for gathering feedback. If your contact has limited knowledge of Google Slides, direct them towards our handy Ultimate Guide to Google Slides post so that they can brush up! In the meantime, share your deck using the Commenter function. This way, contacts can comment without being able to rearrange slides, or change text or animations.
  • Editor: Perfect for collaborative projects. Editor allows you to share an editable version of your deck. Everyone with this permission can work on the same slides at the same time. This means you don’t end up with multiple versions of the same deck.

For more tips on how to improve collaboration in Google Slides, check out these 6 ways to get the most out of online collaboration with Google Slides .

Once you’ve selected one of these permission options, you’re free to hit Send . If you tick Notify people , your contact will receive an email letting them know that they have permission to access or interact with your deck.

send presentation through email

In the Share with people and groups pane, the owner of the Google Slides presentation appears at the top. Beneath that, you can see who has access to the deck and the status of their permissions. If you want to change someone’s permissions, press the yellow Share button at any time and edit permissions using the same drop-down menu.

To stop sharing with a specific person:

  • Click Share and scroll to the contact you want to remove
  • Click the drop-down arrow next to their name
  • Select Remove
  • Click Save .

Notice the Give temporary access and Make owner options. If you choose to Give temporary access , you can edit the number of days that your contact has access to your deck. All you have to do is click the number of days next to Access expires to change the expiration date. This can be a great option if you’re working with people outside of your organization, such as clients or agencies. For example, you can schedule the expiration date for the end of a project, once the feedback has been received and the work completed.

Make owner allows you to pass ownership of the deck to another user. After you’ve created a presentation you might need to hand it over, to the presenter for example. You can use this option to give someone else complete control. Use it with caution, however. Once you’ve handed over ownership, you cannot retrieve it – unless the new owner hands it back or chooses to grant you access permissions.

Top tip: If you’re the owner of the deck (if you have created it yourself or have been given ownership by the original creator), there are further sharing options. When you click Share , you’ll notice a cog appears in the top right-hand corner pop up. This allows you to choose whether your Editors can change permissions and share or if Viewers and commenters can see the option to download, print, and copy. All you have to do is tick or untick the box. Easy!

2. How to share a Google Slides presentation via a link

In this window you can also get a link.

  • Click the blue Copy link button.
  • Paste the link anywhere, from an email draft to a Microsoft Teams chat

This link will only work for people who have been given permission to view, edit or comment on the deck. To change this:

  • Click Share
  • In the Get link section, press Change .
  • Choose whether your deck is Restricted or if Anyone with the link can view. Note: when you change a link’s setting to Restricted , the only people who can still see the deck are those you have directly shared with in the Share with people and groups section.

send presentation through email

Though the Anyone with link function can be useful, it’s not the most secure option. Remember: the users that you originally shared the link with can continue to share the link with their friends, colleagues, and contacts too, meaning your presentation can be shared endlessly and with anyone! If your deck contains confidential content, you should not use this method.

3. How to publish a Google Slides presentation to the web

If you don’t want your viewers to edit your deck, then Share with groups and people may not be the option for you. Instead, choose to Publish to the web . With this option, your deck becomes non-editable, it will simply play as if your deck was a video; auto-advancing through the slides. This means that the viewer won’t have control over which slides they view or the order they view them in. The content of your slides will be visible to anyone and everyone when publishing to the web, so be careful about choosing this option if your slides contain confidential information.

  • Click  File
  • Select Publish to the web
  • Choose Link or Embed. You can share the URL with your contacts, or you can embed the link on a website or blog
  • Choose how your slides playback using the drop-down menu beneath Auto-advance slides
  • Click Publish
  • Copy the URL or HTML and share your deck

send presentation through email

4. How to download a Google Slides deck as different file type

Another method of sharing (or saving) your slides involves downloading the deck as a different type of file.

  • Under File select Download .
  • Select the format you need (Microsoft PowerPoint (.pptx), PDF Document (.pdf), or JPEG Image (.jpeg)), and the download will begin.
  • Open your file

While there are many formats available, we don’t recommend all of them. For example, when downloading as an Image, whether PNG or JPEG, the quality of your slides can be lost, the presentation will be static, and you can only download one slide at a time. If you’re printing or emailing your deck, downloading as a PDF is the best option to get a static version of your slides.

Since PowerPoint is the closest option to Slides, this format retains the presentability of the deck. However, there’s a chance that your content will corrupt or break as not all features are transferable between file formats. Check for any changes and make tweaks – like removing animations – before sending your presentation to your contacts. To find out more about the differences between PowerPoint and Slides, check out 9 Google Slides features we wish PowerPoint had or if you want to try different platforms to PowerPoint, we recommend The ULTIMATE Guide to PowerPoint Alternatives .

5. How to email your Google Slides presentations as an attachment

  If all these sharing options still aren’t quite cutting it, there’s one more! To share your slides via email:

  • Select Email as attachment
  • Type the name or email address of your contact
  • Pick the file type your deck
  • Add a message, then hit Send

send presentation through email

That’s the last of our five tips on how to share a Google Slides presentation. Now you know pretty much everything there is to know about sharing your slides and, if you want to make those slides even more awesome and effective, you have got to check out these 5 Google Slides video tutorials to level up your skills .

send presentation through email

Emma Trantham

Principal consultant, related articles, how to present in google slides with present mode toolbar.

  • Google Slides / Presentation skills

It takes time to create engaging, visual slides, so why undermine all your effort at the crunch point? Delivering a presentation properly really isn’t that tricky! With Google Slides’ Present mode toolbar, it’s super easy to present in Google Slides navigating your presentation effortlessly.

send presentation through email

How to use Presenter view in Google Slides

  • Comments: 5

For seasoned presenters and newbies alike, the move to online presenting comes with the joint complications of an online audience and unfamiliar tech. Talk about spinning plates! This blog post covers how to use Presenter view in Google Slides, so that you can be more professional and feel more confident.

The best free Google Slides templates

  • Google Slides

Google Slides templates are a great starting point to improve the look and feel of your presentation. They’re fab as they’re accessible and low cost, but it’s important to remember that even well-designed presentations can be ineffective if the content is text heavy.

send presentation through email

What is the name of piece that I attach to my chromebook that allows me to present Google slides

Hi Milton. I’m not sure what you mean – could you please clarify?

Hello, My PowerPoint contains an audio file. I uploaded it to Google Sites (new) and there’s no audio. So I uploaded my PowerPoint to Google Slides and inserted that into my Google portfolio Site hoping that would fix the problem. It didn’t. Can you tell me how to get the audio file to upload to my portfolio site, along with my slides? Thank you! Pam

Hi, I am looking for a way to have Google slides running on a laptop or tablet and instead of the presentation going to a screen, to go live i.e. as it would on a projecter in a URL that I can tell people about, so they can use it with their mobile phones, tablets etc. The sort of application would be for Carol singing, each slide would have no more than two lines to allow for large type and as it goes through the verses it shows on singers devices, one slide at a time. This of course would be outside, i.e. people would at best use mobile data, or if it would work for a larger number by wifi tethering (wifi provided by 1phone/tablet. Thank you, Sam

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send presentation through email

VEGA SLIDE

How to Send a PowerPoint Through Email

send presentation through email

Sending a PowerPoint presentation through email allows you to easily share your work with others. However, there are a few things you need to keep in mind when emailing a PowerPoint file to ensure successful delivery.

Prepare Your PowerPoint File

Before attaching your PowerPoint to an email, do the following:

  • Compress Media Files – Compress any large media files like videos and audio clips in your presentation to reduce file size. Go to File > Info > Compress Media in PowerPoint.
  • Reduce Image Resolution – Lower the resolution of images to make them smaller. Go to Picture Format > Compress Pictures and set resolution to 96ppi or lower.
  • Save As PDF – Convert your PPT to a PDF, which is a smaller file format. Go to File > Export > Create PDF/XPS Document.

Check File Size Limitations

When sending emails, you need to be aware of file size restrictions:

  • Gmail – 25MB limit per email
  • Outlook – 20MB limit per email
  • Yahoo – 25MB per email
  • AOL – 25MB per email

So before attaching your PowerPoint, check its file size to ensure it’s under the size limit. If over, take steps to further compress it.

Attach the PowerPoint File

Once your PowerPoint file is optimized and under the size limit, attach it to your email:

  • Open your email application (Gmail, Outlook, etc)
  • Click Compose to start a new email
  • Click the Attach File icon (often a paperclip icon)
  • Select your PowerPoint file to attach it
  • The file will now be attached to send

Additional Options

Here are some other options for sending your PowerPoint file:

  • Send as PDF – Convert to PDF first, then attach. More compatible format.
  • Share Link – Upload to cloud storage like Google Drive or OneDrive first, then paste view/edit link in email body.
  • Present Online – Upload to Microsoft Sway or PowerPoint Online to present directly in a web browser. Share link to presentation.

Email Presentation Best Practices

Follow these tips when emailing your PowerPoint presentation:

  • Use brief, clear subject lines
  • Include a message explaining the purpose of the attached presentation
  • Request delivery and read receipt confirmation
  • Follow up if you don’t receive a response within a couple days
  • Verify the recipient received and can open the presentation properly

By compressing your PowerPoint file, understanding email size restrictions, and following best practices, you can successfully send presentations through email. This allows you to easily collaborate and share your hard work with colleagues and clients.

About The Author

Vegaslide staff, related posts.

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How to Share PowerPoint: A Comprehensive Guide

You’ve just finished crafting a brilliant PowerPoint presentation, and now it’s time to share it. But how exactly do you do that? Whether you’re collaborating with a team or presenting to an audience, sharing your work is essential. Let’s dive in and explore the different methods available to share your PowerPoint presentation.

Different Methods How to Share PowerPoint: A Step-by-Step Guide

Sharing a PowerPoint presentation can seem like a straightforward task. However, with multiple ways available, it’s essential to choose the method that best suits your needs. Here’s a detailed tutorial on different methods to share your presentation.

  • Step 1: Open the presentation file you’d like to share in Microsoft Office.
  • Step 2: Click on “File” located in the top-left corner of the ribbon.

file share send presentation

  • Step 4: Your default email client will open. Attach the file and enter the email address of the recipient.
  • Step 5: Before you click send, ensure your presentation file size doesn’t exceed the email provider’s limits. If it does, consider other ways to share your presentation.
  • Step 1: Open the presentation you’d like to share in PowerPoint.
  • Step 2: Launch Microsoft Teams. If you haven’t used it, you might want to check Microsoft support for a quick guide.
  • Step 3: In the top-right corner, click on the ‘Files’ tab.
  • Step 4: Upload your presentation and then invite others to view or edit the presentation.

open your microsoft one online powerpoint

  • Step 1: Open your presentation in PowerPoint.
  • Step 2: Click on “File” in the upper left corner of the ribbon.

save as powerpoint like pdf file

  • Step 4: Once you’ve made your choice, save your file. Now, it’s easy to share your presentation as a video or PDF file with others.
  • Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others.

use one drive to share ppt file

  • Step 3: Choose whether to ‘Send a copy’, ‘Send a link’, or ‘Share a link’.
  • Step 4: Attach your file or link to your comment or email and send. Windows users might see this in the corner of the window, while Mac and PC users might find it in the corner of the screen.
  • For those who’d like a visual guide, you can watch this video supported by Microsoft on how to share.
  • Collaborate with others for real-time feedback. In PowerPoint Online or PowerPoint for the Web, click on the ‘Share’ button in the upper right corner of the screen, and invite collaborators.

By following these steps, you’ll make your presentations easily accessible to your audience, fostering better collaboration and understanding.

Creating and sharing presentations has never been easier with tools like PowerPoint 2016. Whether you’re in work or school, you can create a presentation, store it on OneDrive, and seamlessly share a presentation with others. Choose to send a link, send a copy, or convert your presentation as a PDF file. With the ‘click share’ feature, sharing with specific name or email address is straightforward. This information aims to make your collaborative efforts smoother, ensuring your audience can view your presentation or even provide feedback with ease. So, whenever you want to share a presentation, just remember these simplified steps.

Yes! You can save your presentation as a PDF or share it as a view-only link using Office 365.

Yes, most email providers have a limit, usually around 25MB. Consider using cloud storage or a link for larger files.

You can set permissions to ‘view-only’ or save your presentation as a PDF.

Absolutely! Just hide the slides you don’t want to share, save it as a new file, and then share.

When shared via certain cloud platforms like OneDrive, you can view activity reports and see who accessed the file.

You must be logged in to post a comment.

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send presentation through email

Share a single PowerPoint slide with someone else

Rather than send a whole presentation, you can send a single slide from a PowerPoint presentation.

Share a slide from PowerPoint on an Android device

Send the slide or a picture of the slide

Tap the slide that you want to send.

On the command bar, tap Share . 

The Share command in PowerPoint for Android

Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file). 

The Format options for sharing a slide in PowerPoint for Android

Choose the app that you want to send the picture with.

The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message.

After choosing a slide to share, send it from a messaging app on your Android device

Share a slide from PowerPoint on an iPhone or iPad

Tap the thumbnail of the slide that you want to send.

On the command bar, tap Share .

aaa

In the dialog box, there are two options under Format to indicate whether to send a picture or a .pptx file:

(A .pptx file would be easier for your recipients to comment on directly and send back to you.)

aaa

If the format you prefer isn't shown under the Format label, tap the right arrow to change the selection. After you make your selection, tap Back .

aaa

Under Choose How to Share , select the app that you want to send the picture with, and then tap Done .

Share a slide from PowerPoint on Windows

Send a picture of the slide

In Normal view, in the thumbnail pane on the left, click the slide that you want to share. 

Copy the thumbnail picture (right-click and choose Copy ).

Switch to your email program, such as Outlook. 

Start a new email message. Click the message pane, and paste the copied slide.

The slide is pasted into your message as a picture. If you want to change the size of the picture, drag a sizing handle. 

After you address your email message, it is ready to send.

Share a slide from PowerPoint on the Mac

Switch to the Preview app on your Mac. 

On the File menu, choose New from Clipboard .

An image of the slide copied in step 2 appears in the Preview app.

Save the image.

Switch to your email program a open a new email message. Attach the saved image file to the message.

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Keynote User Guide for Mac

  • What’s new in Keynote 13.2
  • Intro to Keynote
  • Intro to images, charts, and other objects
  • Create a presentation
  • Choose how to navigate your presentation
  • Open or close a presentation
  • Save and name a presentation
  • Find a presentation
  • Print a presentation
  • Undo or redo changes
  • Show or hide sidebars
  • Quick navigation
  • Change the working view
  • Expand and zoom your workspace
  • Customize the Keynote toolbar
  • Change Keynote settings on Mac
  • Touch Bar for Keynote
  • Create a presentation using VoiceOver
  • Add or delete slides
  • Reorder slides
  • Group or ungroup slides
  • Skip or unskip a slide
  • Change the slide size
  • Change a slide background
  • Add a border around a slide
  • Show or hide text placeholders
  • Show or hide slide numbers
  • Apply a slide layout
  • Add and edit slide layouts
  • Change a theme
  • Add an image
  • Add an image gallery
  • Edit an image
  • Add and edit a shape
  • Combine or break apart shapes
  • Draw a shape
  • Save a shape to the shapes library
  • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • Add video and audio
  • Record audio
  • Edit video and audio
  • Add live video
  • Set movie and image formats
  • Position and align objects
  • Use alignment guides
  • Place objects inside a text box or shape
  • Layer, group, and lock objects
  • Change object transparency
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
  • Move and edit objects using the object list
  • Add linked objects to make your presentation interactive
  • Select text and place the insertion point
  • Copy and paste text
  • Use dictation to enter text
  • Use accents and special characters
  • Format a presentation for another language
  • Use phonetic guides
  • Use bidirectional text
  • Use vertical text
  • Change the font or font size
  • Add bold, italic, underline, or strikethrough to text
  • Change the color of text
  • Change text capitalization
  • Add a shadow or outline to text
  • Intro to paragraph styles
  • Apply a paragraph style
  • Create, rename, or delete paragraph styles
  • Update or revert a paragraph style
  • Use a keyboard shortcut to apply a style
  • Adjust character spacing
  • Add drop caps
  • Raise and lower characters and text
  • Format fractions automatically
  • Create and use character styles
  • Format dashes and quotation marks
  • Format Chinese, Japanese, or Korean text
  • Set tab stops
  • Format text into columns
  • Adjust line spacing
  • Format lists
  • Add a highlight effect to text
  • Add mathematical equations
  • Add borders and rules (lines) to separate text
  • Add or delete a table
  • Select tables, cells, rows, and columns
  • Add or remove rows and columns
  • Move rows and columns
  • Resize rows and columns
  • Merge or unmerge cells
  • Change the look of table text
  • Show, hide, or edit a table title
  • Change table gridlines and colors
  • Use table styles
  • Resize, move, or lock a table
  • Add and edit cell content
  • Format dates, currency, and more
  • Create a custom cell format
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send presentation through email

Send a Keynote presentation on Mac

You can send a copy of a Keynote presentation using AirDrop , Mail, Messages, or another service. You can also send a copy in another format, such as PDF, Microsoft PowerPoint, Movie, and more.

Tip: Before you send a copy of your presentation to a recipient, you can lock it to prevent anyone from modifying the copy, or password-protect it to restrict access to the presentation and provide extra security.

Send a copy of your Keynote presentation

With the presentation open, do one of the following:

the Share button

Note: If you have not saved the presentation yet , you will be asked to do so before you can share it.

macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen).

To select how you want to send the presentation, click one of the following:

AirDrop: Click the name of the recipient. The recipient must be on the same network and must accept the file to receive it.

Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages).

Notes: To save a copy in the Notes app, choose the note where you want to save it (or create a new one), add text if you want, then click Save.

Send a copy of a Keynote presentation in another format

macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen), then click how you want to send the presentation.

Select a format for the copy, then specify the settings you want to use:

PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select the checkbox next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as they appear in the presentation. To include comments in the PDF, select the “Include comments” checkbox.

Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, click Advanced Options, then choose On in the Accessibility pop-up.

PowerPoint: You can open and edit these files with Microsoft PowerPoint in .pptx format.

Movie: You can export the slides in .mov format and include any audio in the presentation. To export only part of the presentation, select From and enter the beginning and ending slide numbers. If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.

Click the Resolution pop-up menu, then choose a resolution. To set a custom resolution, click Custom at the bottom of the menu.

Animated GIF: You can export selected slides as an animated GIF that you can send or post. See Create an animated GIF .

Images: Choose the slides you want to export as images, and select an image format for your slides. The higher quality the image, the larger the file size.

HTML: You can send the presentation as an index.html file that can be viewed in a web browser. Animations and builds are also exported with your presentation.

Keynote ‘09: You can open this format with Keynote 5.0 through 5.3 on a Mac.

If there’s a password checkbox, do one of the following:

Set a password: Select the “Require password to open” checkbox, then enter a password. It applies only to the exported copy.

Keep the original presentation password: Make sure the “Require password to open” checkbox is selected.

Use a different password for the exported copy: Select the password checkbox, click Change Password, then set a new password.

Export the copy without a password: Deselect the “Require password to open” checkbox.

Click Send a Copy in the bottom-right of the controls, then choose a sending option:

To make your presentation easier to send, post, or share, you can reduce its file size .

send presentation through email

  • Presentation

How to send a PowerPoint through email that is too big?

onliner content creation team

  • February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

how to send a large powerpoint through email

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

compress powerpoint file for email

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

  • Open the PowerPoint presentation that you want to send.
  • Click File and then choose Save As.
  • Under Save as type, select PowerPoint Presentation (*.pptx).
  • Click Browse, choose a location for the presentation, and click Save.
  • Open your email account and compose a new message.
  • Click Attach and Attach File to add your file.
  • Select the PowerPoint presentation you want to attach, then click Open.

how to email a large powerpoint

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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Art of Presentations

PowerPoint Won’t Attach to Email? Here’s How to Fix It!

By: Author Shrot Katewa

PowerPoint Won’t Attach to Email? Here’s How to Fix It!

Sending a PowerPoint Presentations through emails is a common task that many of us perform. But, sometimes the file just won’t attach to the email! This can be frustrating especially if you are in a hurry.

In this article, I will help troubleshoot the problem for you. Plus, I will also provide some helpful tips on how to successfully send powerpoint presentations through Outlook and Gmail!

So, without any further delay, let’s get started!

Why Won’t PowerPoint Attach to Email?

Oftentimes it is found that a PowerPoint Presentation file doesn’t get attached to an email.

There are various reasons why this could happen. Unfortunately, there is no sure-shot way of confirming the exact reason why a PowerPoint file may not attach to your email client.

That said, I’m going to share with you some of the most common reasons along with the troubleshooting steps specific for those reasons that will help solve the issue for majority of the users.

Here’s why PowerPoint may not attach to your email –

1. Large File Size

One of the most common reasons why a PowerPoint file won’t attach to the email is because of its file size. If you are using Gmail, the typical limit for uploading a file size is about 25 Mb . Although Gmail will give you a prompt to upload the file to your Google Drive and attach a link to that file, this may sometimes not work.

An easy fix to that problem is to manually upload the file to your Google Drive. Simply click on drive.google.com and upload the file there. Once the upload is complete, you can right-click on the file and select “ Share “. A new window will pop up. Choose the option to “ share the file via a link “. You will be given a link. Copy this link and simply paste this in your email draft.

If you are using Microsoft Outlook, the permitted size for an attachment is about 10 Mb. This limit can vary significantly if you are using an enterprise version of Microsoft Outlook.

This means, if your Microsoft Outlook is linked to a corporate email account, there may be specific limitations in the size of the attachment. Some organizations limit the size of the file to about 4 Mb while others prefer it to be about 10 Mb. It is best to check with a software engineer of your company for the set limits.

Solution –

The best solution in this case is to decrease the file size of your PowerPoint presentation. You may want to compress the presentation, or even compress the images used in the presentation.

I have shared some awesome tips below in the article on how you can reduce the size of your PowerPoint presentation! Be sure to check it out!

2. Internet Connectivity Issue

At first, this might seem like an obvious reason. However, a lot of people tend to not notice when the internet connectivity has been lost.

A common reason for the internet connectivity issue (in addition to a bad internet service) could be that you are connecting using a VPN. This could be a personal VPN service or a corporate VPN setup for security purposes. Using a VPN can drastically slow down or sometimes even cause disruption to your internet services on your computer even though the wifi may be working fine.

Gmail will not let you attach your PowerPoint presentation when there is no connectivity available. If you are using Microsoft Outlook through the desktop version, you will be able to attach the file, but it won’t be sent until you have reconnected your computer to the internet.

The best solution in this case is to wait for the internet connectivity to be back. Alternatively, you can temporarily disable the VPN (if possible) and see if it helps. Restarting your computer may also sometimes fix the connectivity issue.

3. Using Older Version of Internet Explorer

If you are using a Windows Operating System, and you use Internet Explorer to access your email, you may not able to attach files including PowerPoint presentations.

This problem has been especially seen if your using an internet explorer browser version 9. However, in general, if your browser is not up to date, you can still face this issue.

The best method to fix this problem is to update to the latest version of your internet explorer. Click on this link to check out the latest version of the internet explorer available to download.

Alternatively, you can also use Google Chrome of Firefox browsers to access your email account and attach your presentation file.

4. Microsoft Silverlight Needs to be Installed or Updated

Sometimes you may notice that the “Attach File” button just doesn’t work. No matter how many times you try to click on it, it won’t allow you to attach the file! Furthermore, even if you try to drag and drop the file into your email on Outlook, it won’t get attached.

The problem is also visible in some of the internet browsers

I will like to add here – this is by far one of the most annoying problems listed here.

One of the primary reasons why this would happen is because of Microsoft Silverlight – a file that is required for your Microsoft-based email client to work.

It is possible that either the Microsoft Silverlight application on your computer has become corrupted or needs to be updated!

The solution to this problem is simple. You will need to first check if you are using the latest version of the Microsoft Silverlight application. To check the same, click on this link . Make sure you use the browser which is causing the issue to open the link to update the Microsoft Silverlight file.

If the file is missing, you will be prompted to install the Microsoft Silverlight.

Once the installation is completed and the Sliverlight file is up to date, don’t forget to restart your computer before checking again!

5. Windows Security Update not Installed

Sometimes, there may be bugs that may be causing the issue of the not being able to attach the PowerPoint file to your email.

Usually, Microsoft will roll out an update to fix the issues. If you notice that you have been prompted to update your Windows Operating System, make sure that you do that promptly.

Furthermore, Microsoft might roll out a security patch update sometimes instead of a complete operating system update.

The issue of your PowerPoint file not attaching to your email can also be caused due to the update not being installed.

Make sure your operating system is up-to-date and has the latest security updates installed.

6. Browser Cache Issues

Another reason why you may not be able to attach a PowerPoint presentation to your email is because of some caching issues with your browser.

Clear the cache of your browser. If you are using Internet Explorer, then follow these instructions .

If you are using Chrome, click on the 3 dots in the top right corner of your screen. Then, click on settings. This will open a new tab. Under “Privacy & Security”, click on “Clear Browsing Data”. Make sure the cache box is checked. Then, hit “Clear”.

If you are using Firefox, then following these instructions to clear cache of your browser .

7. Old Operating System

The final reason I will like to highlight is if you are using an old operating system. If you are a Windows user, make sure that you are using at least Windows 7. If you are using an older version, it is highly likely that you applications may not receive any support and it may not function correctly.

8. Other Reasons

While I’ve highlighted some of the most common reasons, it is definitely possibly that there may be other reasons for PowerPoint to not get attached to your email.

If you are not able to solve the problem despite going through the above reasons and recommended solutions, then it is time to reach out to the support team.

You may want to follow this conversation on the Microsoft Support thread that lists down additional points that you may want to consider.

In the remaining part of the article, I will be sharing some tips on how you can send the PowerPoint presentation over email.

How to Send a PowerPoint Presentation through Email?

Sending a PowerPoint Presentation through Email is very simple. It can be accomplished with just a few clicks! There are more than one ways to send your PowerPoint Presentation through Email. These are explained in detail below:

How to Send PowerPoint through Outlook?

Follow the steps as shown below to send a PowerPoint Presentation through Email using Microsoft Outlook.

Step-1: Go to “File” tab and click the “Share” option

send presentation through email

From the PowerPoint file, select the “ File ” tab from the top left corner.

This will take you to this page from where you have tp choose the “ Share ” option.

Step-2: Choose “Email” as the desired sharing option.

send presentation through email

The “ Share ” option will present multiple ways in which you can share your PowerPoint file. Select “ Email ” from the options.

Step-3: Click on “Send as Attachment”

After clicking on “ Email ”, select “ Send as Attachment ”.

Step-4: Send from Outlook

send presentation through email

Clicking the “ Send as attachment ” option will automatically take you to your Outlook app on your computer, given that you are already logged in to your Outlook account on your device. 

From here, you can type in the email address of the receiver, subject and then click send!

How to Send a PowerPoint through Gmail?

Sending through Gmail is the most commonly used form of sharing any files, since it is so easy and simple. Here is a step-by-step manual on how to send a PowerPoint Presentation through Gmail:

Step-1: Open Gmail on your internet browser and click on the “Compose”

First, go to Gmail on your internet browser and log in to your account. From the top left corner of the interface, choose the “ Compose ” option.

Step-2: Select the “Attach Files” Option

send presentation through email

Clicking on the “ Compose ” option will open a pop-up where you can compose your email. From the bottom left corner of the pop-up, select the “ Attach Files ” option which is shown as a paper pin icon.

Step-3: Select the PowerPoint Presentation from your device

send presentation through email

Browse your device for the saved PowerPoint Presentation file and click “ Open ”. This will start uploading the file to your Gmail.

Step-4: Send the Uploaded File

send presentation through email

After the file has been uploaded, it will be shown blue. Type in the subject and recipient’s email address, then click “ Send ”!

How to Email a PowerPoint that is Too Large?

To send a PowerPoint Presentation through Email as an attachment, there is a size limit to the file. This size limit is 25 MB. Emails do not upload files larger than 25 MB. There are multiple ways to Email a PowerPoint Presentation that is too large. They are explained below:

Method 1 – Compress PowerPoint File Size through Advanced Options

Reducing the file size is the most appropriate way to make the file sharable to Email. Here is a step-by-step tutorial on how to reduce file size.

Step-1: Go to the “File” tab and select “Options”

From the top left corner of the PowerPoint file, select the “ File ” tab.

This will take you to this page from where you have to choose the “Options” menu.

Step-2: Select “Advanced” from the menu bar.

send presentation through email

Clicking on the “ Options ” will open this pop up. From there, select the “ Advanced ” menu.

Step-3: Set the ppi to 96 in “Image Size and Quality”

send presentation through email

Inside the pop up, under the “ Image Size and Quality ” option, there is an arrow beside 220 ppi. Click the arrow and it will open a drop down menu bar. From there set the ppi to 96.

Step-4: Tick mark on “Discard editing data”

Just above the ppi drop down menu bar, tick mark on the “ Discard editing data ” box. Then click “ OK ”.

Then save the file. It will be reduced in size.

Method 2 – Using WeCompress (Free Online Tool)

If using the first method, you weren’t able to compress the file enough to send it as an attachment, I recommend using “ WeCompress “. WeCompress is a free online tool to compress your files including PowerPoint presentations, and it is pretty darn good at it!

Here’s how to compress your presentation using the WeCompress tool –

Step-1: Open WeCompress on your Browser and Add the File

send presentation through email

Visit the WeCompress website. Click on the “+” button to add the PowerPoint presentation that needs to be compressed. You can also simply drag and drop the file into the webpage for a quick upload.

Step-2: Wait for the File to be Uploaded and Compressed

send presentation through email

WeCompress will automatically start uploading the file. Once the uploading is complete, the application will automatically start compressing the file.

Step-3: Download the Compressed PowerPoint File

send presentation through email

The last step is simply to download the compressed file. In the above example, I had used an already compressed PowerPoint presentation containing only images that had been compressed using method 1.

Even so, WeCompress was able to further compress the presentation.

Simply click on the download button to download the file. Then, you can easily attach the compressed PowerPoint presentation and send it via email as mentioned in the above sections of this article.

Method 3 – Using Google Drive

Another easy way to email a large PowerPoint presentation is to first upload it on Google Drive and then send the file via email. The whole process is described step-by-step below;

Step-1: Go to Google Drive and upload the file.

send presentation through email

The first step is to log into Google Drive and then right click on any empty space in the browser. After that click on the “ Upload files ” button. 

Step-2: Select the PowerPoint Presentation and hit “Open”

After pressing the “ Upload files ” button, select the PowerPoint presentation that you want to send and press the “ Open ” button.

Step-3: Hit the “Share” button

send presentation through email

Once you’ve uploaded the file on your Google Drive, right-click on the file and press the “ Share ” button.

Step-4: type the Email address of your desired recipient in the box

send presentation through email

After clicking the “ Share ” button, type in the email address of your desired recipient to send them an email, which will give them access to you PowerPoint presentation.

Step-5: Hit “Send”

The final step of this process is to hit the send button, to send the email notification of their access to your PowerPoint presentation.

How to Send a PowerPoint with Audio or Video via Email

To send a PowerPoint presentation with audio or video, first, the multimedia file must be embedded in the presentation. A step-by-step of the whole process is described.

Step-1: Click on “Insert”

At first go to the “ Insert ” tab in the Ribbon of the PowerPoint document. This will open up an array of options.

Step-2: Click on the “Audio” button

To attach an audio file click on the “ Audio ” button to add audio or click on the “ Video ” option to add a video.

Step-3: Press the “Audio on my PC” button as shown in the screenshot

After opening the “ Insert ” tab and the “ Audio ” button, click on the “ Audio on my PC ” option to open the folder pop-up.

Step-4: Select your desired Audio file and press “Insert”

After opening the floder pop-up, select your desired audio file and hit the “ Insert ” button at the bottom right corner of the pop-up.

Step-5: Position the speaker icon on your presentation

After selecting and inserting the audio file, a speaker icon will appear on the presentation file. Position the icon at your desired space. The audio has been embedded to your PowerPoint Presentation.

Step-6: Save the PowerPoint Presentation

After embedding the audio or video file to your presentation, simply save the file to your computer.

Step-7: Send the email to your desired recipient

In the final Step simply email your PowerPoint presentation to your desired recipient.

Go to your Email account. Press “ Compose ” type the email address of your recipient, Attach the file from your PC by pressing the paper clip icon on the bottom of the composition box. Press “ Send ”

More Related Topics

  • Why Do PowerPoint Files Get So Big? [And How to Reduce it Successfully!]
  • Does ZIP Compression reduce the Size of a PowerPoint File?
  • What is the Best Image Resolution for PowerPoint Presentations?
  • How to Lock Aspect Ratio of Images in PowerPoint?
  • How to Remove Background from Images in PowerPoint?

Credit to Cookie_studio for the featured image of this article

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Matt Burgess

Here Come the AI Worms

Illustration of two computers with a red wormlike line wrapped around them

As generative AI systems like OpenAI's ChatGPT and Google's Gemini become more advanced, they are increasingly being put to work. Startups and tech companies are building AI agents and ecosystems on top of the systems that can complete boring chores for you : think automatically making calendar bookings and potentially buying products . But as the tools are given more freedom, it also increases the potential ways they can be attacked.

Now, in a demonstration of the risks of connected, autonomous AI ecosystems, a group of researchers have created one of what they claim are the first generative AI worms—which can spread from one system to another, potentially stealing data or deploying malware in the process. “It basically means that now you have the ability to conduct or to perform a new kind of cyberattack that hasn't been seen before,” says Ben Nassi, a Cornell Tech researcher behind the research.

Nassi, along with fellow researchers Stav Cohen and Ron Bitton, created the worm, dubbed Morris II, as a nod to the original Morris computer worm that caused chaos across the internet in 1988. In a research paper and website shared exclusively with WIRED, the researchers show how the AI worm can attack a generative AI email assistant to steal data from emails and send spam messages—breaking some security protections in ChatGPT and Gemini in the process.

The research, which was undertaken in test environments and not against a publicly available email assistant, comes as large language models (LLMs) are increasingly becoming multimodal, being able to generate images and video as well as text . While generative AI worms haven’t been spotted in the wild yet, multiple researchers say they are a security risk that startups, developers, and tech companies should be concerned about.

Most generative AI systems work by being fed prompts—text instructions that tell the tools to answer a question or create an image. However, these prompts can also be weaponized against the system. Jailbreaks can make a system disregard its safety rules and spew out toxic or hateful content, while prompt injection attacks can give a chatbot secret instructions. For example, an attacker may hide text on a webpage telling an LLM to act as a scammer and ask for your bank details .

To create the generative AI worm, the researchers turned to a so-called “adversarial self-replicating prompt.” This is a prompt that triggers the generative AI model to output, in its response, another prompt, the researchers say. In short, the AI system is told to produce a set of further instructions in its replies. This is broadly similar to traditional SQL injection and buffer overflow attacks , the researchers say.

To show how the worm can work, the researchers created an email system that could send and receive messages using generative AI, plugging into ChatGPT, Gemini, and open source LLM, LLaVA . They then found two ways to exploit the system—by using a text-based self-replicating prompt and by embedding a self-replicating prompt within an image file.

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In one instance, the researchers, acting as attackers, wrote an email including the adversarial text prompt, which “poisons” the database of an email assistant using retrieval-augmented generation (RAG) , a way for LLMs to pull in extra data from outside its system. When the email is retrieved by the RAG, in response to a user query, and is sent to GPT-4 or Gemini Pro to create an answer, it “jailbreaks the GenAI service” and ultimately steals data from the emails, Nassi says. “The generated response containing the sensitive user data later infects new hosts when it is used to reply to an email sent to a new client and then stored in the database of the new client,” Nassi says.

In the second method, the researchers say, an image with a malicious prompt embedded makes the email assistant forward the message on to others. “By encoding the self-replicating prompt into the image, any kind of image containing spam, abuse material, or even propaganda can be forwarded further to new clients after the initial email has been sent,” Nassi says.

In a video demonstrating the research, the email system can be seen forwarding a message multiple times. The researchers also say they could extract data from emails. “It can be names, it can be telephone numbers, credit card numbers, SSN, anything that is considered confidential,” Nassi says.

Although the research breaks some of the safety measures of ChatGPT and Gemini, the researchers say the work is a warning about “bad architecture design” within the wider AI ecosystem. Nevertheless, they reported their findings to Google and OpenAI. “They appear to have found a way to exploit prompt-injection type vulnerabilities by relying on user input that hasn't been checked or filtered,” a spokesperson for OpenAI says, adding that the company is working to make its systems “more resilient” and saying developers should “use methods that ensure they are not working with harmful input.” Google declined to comment on the research. Messages Nassi shared with WIRED show the company’s researchers requested a meeting to talk about the subject.

While the demonstration of the worm takes place in a largely controlled environment, multiple security experts who reviewed the research say that the future risk of generative AI worms is one that developers should take seriously. This particularly applies when AI applications are given permission to take actions on someone’s behalf—such as sending emails or booking appointments—and when they may be linked up to other AI agents to complete these tasks. In other recent research, security researchers from Singapore and China have shown how they could jailbreak 1 million LLM agents in under five minutes .

Sahar Abdelnabi, a researcher at the CISPA Helmholtz Center for Information Security in Germany, who worked on some of the first demonstrations of prompt injections against LLMs in May 2023 and highlighted that worms may be possible, says that when AI models take in data from external sources or the AI agents can work autonomously, there is the chance of worms spreading. “I think the idea of spreading injections is very plausible,” Abdelnabi says. “It all depends on what kind of applications these models are used in.” Abdelnabi says that while this kind of attack is simulated at the moment, it may not be theoretical for long.

In a paper covering their findings, Nassi and the other researchers say they anticipate seeing generative AI worms in the wild in the next two to three years. “GenAI ecosystems are under massive development by many companies in the industry that integrate GenAI capabilities into their cars, smartphones, and operating systems,” the research paper says.

Despite this, there are ways people creating generative AI systems can defend against potential worms, including using traditional security approaches . “With a lot of these issues, this is something that proper secure application design and monitoring could address parts of,” says Adam Swanda, a threat researcher at AI enterprise security firm Robust Intelligence. “You typically don't want to be trusting LLM output anywhere in your application.”

Swanda also says that keeping humans in the loop—ensuring AI agents aren’t allowed to take actions without approval—is a crucial mitigation that can be put in place. “You don't want an LLM that is reading your email to be able to turn around and send an email. There should be a boundary there.” For Google and OpenAI, Swanda says that if a prompt is being repeated within its systems thousands of times, that will create a lot of “noise” and may be easy to detect.

Nassi and the research reiterate many of the same approaches to mitigations . Ultimately, Nassi says, people creating AI assistants need to be aware of the risks. “This is something that you need to understand and see whether the development of the ecosystem, of the applications, that you have in your company basically follows one of these approaches,” he says. “Because if they do, this needs to be taken into account.”

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Jimmy Kimmel Says He Was Told Not to Read Donald Trump’s Message at 2024 Oscars: ‘Yes I Am’

Jimmy Kimmel Says He Was Told Not to Read Donald Trump s Message at 2024 Oscars Yes I Am 852

Jimmy Kimmel says he was told not to read a message from Donald Trump live on television during the 2024 Oscars — but he did it anyway.

The bit was completely improvised after he was told backstage not to read the diss on the air, Kimmel, 56, told Kelly Ripa and Mark Consuelos backstage after the ceremony.

“They’re like, ‘You’ve got a little bit of time’ and I was like, ‘I’m reading the Trump tweet,’ and they’re like, ‘No, no, don’t read that,'” Kimmel jokingly told the morning show hosts in a backstage interview after the show, which aired on Live with Kelly and Mark on Monday, March 11. “[I was like] ‘Yes I am.’”

While hosting the 96th annual Academy Awards on Sunday night, Kimmel read a message Trump had posted on social media platform Truth Social, wherein the former president slammed the returning host’s performance as “disjointed, boring, and very unfair.”

Feature Things You Did Not See on the 2024 Oscars

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The former president began his critique by asking, “Has there EVER been a WORSE HOST than Jimmy Kimmel at The Oscars,” before he launched into a series of complaints centered around the show’s “political correctness.”

Trump also described Kimmel’s opening monologue as “that of a less than average person trying too hard to be something which he is not, and never can be,” as well as the entirety of the Oscars as a “really bad politically correct show.” Trump wrote, “Why don’t they just give the Oscars to those that deserve them. Maybe that way their audience and TV ratings will come back from the depths. MAKE AMERICA GREAT AGAIN!”

Jimmy Kimmel Says He Was Told Not to Read Donald Trump s Message at 2024 Oscars Yes I Am 853

Kimmel chose to use his extra time to fire back at Trump, despite being advised not to. “Blah, blah, blah … OK, now, see if you can guess which former president just posted that on Truth Social,” Kimmel said on the Dolby Theater stage. “Anyone? No? Well, thank you, President Trump. Thank you for watching, I’m surprised you’re still — isn’t it past your jail time?”

Oscars 2024 Red Carpet 96th Annual Academy Awards Arrivals 725 America Ferrera, Colman Domingo, Emma Stone.

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Prior to the show, Kimmel said that he hadn’t been planning many political jokes but noted that he certainly enjoyed ribbing the Republican presidential candidate.

“One of the most fun parts of my job is knowing that [Trump] hates being made fun of and making fun of him,” Kimmel told CNN before the show. “And then, every once in a while, he reminds us that he hates it and he gets mad. So, I love that. I take some pleasure in it.”

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Sunday night was Kimmel’s fourth time hosting the Academy Awards, having previously emceed the ceremony in 2017, 2018 and 2023.

Speaking with Ripa and Consuelos, Kimmel also addressed Al Pacino ’s Best Picture mishap , wherein the 83-year-old acting legend cut the Oscars short by announcing Oppenheimer as the winner without acknowledging the other nine nominees.

“I guess he’s never watched an awards show before,” Kimmel quipped. “It seemed like everyone in America knows the rhythm of how it’s supposed to go, down to ‘and the Oscar goes to…’ But not Al. God bless him.”

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Trump’s State of the Union Response: Social Media Glitches and Mocking Filters

Outages on Donald Trump’s platform, Truth Social, interrupted the barrage of derogatory posts that served as his retort to President Biden’s remarks.

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Former President Donald J. Trump with outstretched arms. He is wearing a blue suit and standing in front of American flags.

By Anjali Huynh

  • March 8, 2024

Former President Donald J. Trump promised Americans a “play-by-play” of President Biden’s State of the Union address on Thursday night.

That, Mr. Trump declared before the event began, would happen on “Truth Social, the real voice of America,” praising the social media platform in which he has a financial stake that would be his bully pulpit for the night.

But shortly after, that voice sputtered.

Truth Social began experiencing outages toward the beginning of Mr. Biden’s remarks, with more than 3,000 reported outages on the site by 9:30 p.m., according to Down Detector , a website that tracks user reports of web disruptions. The outages paused the barrage of derogatory posts that made up Mr. Trump’s response to Mr. Biden’s remarks, which included an unusual video that deployed Snapchat filters to mocking effect.

Mr. Biden took numerous shots at Mr. Trump, the expected Republican nominee, on Thursday night, referring to him only as his “predecessor” in an effort to highlight the stakes of the election and draw a contrast for viewers between his vision for the country and the one depicted by his all-but-certain opponent.

Mr. Biden, referencing the “American story,” spoke about how his “lifetime has taught me to embrace freedom and democracy.” Then, alluding to Mr. Trump, Mr. Biden said, “Now some other people my age see a different story — the American story of resentment, revenge and retribution. That’s not me.” (Mr. Trump, whose remarks often depict a dark future for America, recently referred to the United States as a “third-world country.”)

After the event ended, Mr. Trump’s accounts on Truth Social and Instagram featured a video in which Snapchat-like filters toggled over what appeared to be Mr. Biden and Vice President Kamala Harris at the 2023 State of the Union.

One segment showed Mr. Biden and Ms. Harris with googly eyes and wide, menacing smiles while he discussed the Buy American Act; another gave them cowboy hats and braided hair as Mr. Biden talked about insulin caps.

Mr. Trump had assistance with his social media Thursday night and did not make the posts himself, according to a person familiar with the matter.

Throughout the night, Mr. Trump denounced Mr. Biden for taking his time greeting guests before making his way to the dais (“This is the longest walk in Presidential History”); his demeanor (“He is so angry and crazy!”); his appearance (“His hair is much better in the front than on the back!”); and his occasional cough (“Don’t shake his hand, he’s been coughing into it the entire night.”).

“This is like a shouting match, every line is being shouted,” Mr. Trump, a man often prone to making irate speeches and social media posts, wrote at one point, using all caps.

Like Mr. Trump, conservative commentators — after months of attempting to portray Mr. Biden as enfeebled and diminished — complained that Mr. Biden was overly animated.

The Biden campaign had a simple response to Mr. Trump’s response operation.

“Sad,” said Ammar Moussa, a spokesman for the Biden campaign, alongside an screenshot of Truth Social not loading.

Mr. Trump, later on Thursday night, put out a video in which he told viewers that “Crooked Joe Biden is on the run from his record, and lying like crazy to try and escape accountability for the horrific devastation he and his party have created.”

His accounts then resumed their more typical activity, posting a video fabricated from a clip of Mr. Biden eating an ice cream cone. In the video, Mr. Biden was positioned as if strolling along a flooded street while a garbage bin, decorated with an American flag, floated by in flames.

Maggie Haberman contributed reporting.

Anjali Huynh , a member of the 2023-24 Times Fellowship class based in New York, covers national politics, the 2024 presidential campaign and other elections. More about Anjali Huynh

Our Coverage of the State of the Union

In a raucous state of the union address, president biden sought to reassure americans that at 81, he is ready for a second term..

Biden’s Performance: The president was feisty   and displayed a newly found solemnity and blunt combativeness . Republicans jeered  from their seats. And Democrats enthusiastically cheered their presidential nominee, even as a few aired their grievances about the war in Gaza .

A Contrast With Trump: In his speech, Biden launched a series of fiery attacks  against former President Donald Trump, a competitor whom he did not mention by name but made clear was a dire threat to American democracy  and to  stability in the world .

Middle East Crisis: During the State of the Union, the president announced the construction of a port to deliver aid to Gaza. That decision, as well as the  authorization of aid airdrops  on the territory, raised uncomfortable questions  about America’s role in the war.

Seeking a Tricky Balance: As he spoke to Congress, Biden tried to demonstrate that he could be tough on the border without demonizing immigrants .

A Rare Mention: Biden briefly referenced a topic  that he has often been reluctant to embrace: marijuana. His words could signal a move toward promoting the efforts he has made to liberalize cannabis policy.

Style Choices: Democratic women in suffragist white , Marjorie Taylor Greene in MAGA red. The sartorial statement-making on the congressional floor was clear .

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COMMENTS

  1. Email your presentation to others

    Newer versions Office 2010. Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document ...

  2. Send a presentation in email

    From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.

  3. A Perfect Sample Email to Send Presentation: Tips and Tricks

    The Perfect Structure for Sending a Presentation via Email: Sending a presentation via email can be tricky. There are a lot of factors to consider, such as the file size, the timing of the email, and the tone of the message. However, with the right structure and approach, you can increase your chances of success. Here's a step-by-step guide: 1.

  4. How to Email a PowerPoint Slideshow: A Step-by-Step Guide

    Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

  5. Share your PowerPoint presentation with others

    To send your presentation as a copy or a PDF, select Share. ... Send your presentation as an email attachment. If you don't want to save your file to the cloud, you can share it as an email attachment. In the upper right corner, click the Share icon and then click Send Attachment.

  6. 5 Proven Ways to Email a Big PowerPoint Presentation in 2024

    To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...

  7. 10 Easy Ways To Send And Share Your PowerPoint Presentations

    Thankfully, with massive improvements in file sharing technology, sending and sharing your presentation file is as easy as 1-2-3. Here are 10 easy ways you can try sharing your PPT file today: 1. ... Option 2 (Send a copy via email): Click on Share then Send a Copy. You'll then be presented with two choices: either save the file in PPT format ...

  8. How to Send a PowerPoint Through Email(3 Common Methods)

    Here are the steps to send a PowerPoint presentation as an email attachment: Step 1: Save your finished presentation on your computer. Step 2: Open your email client, and choose "New Email" to compose a new email. Microsoft Outlook New email. Step 3: Input recipient email addresses.

  9. How to Email a PowerPoint Presentation in 60 Seconds

    1. Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.

  10. How to Share Your PowerPoint Presentation

    To do this, select your OneDrive account under "Share.". If you haven't already named your presentation, you'll be prompted to do so. After you give it a name, click "OK.". Your presentation will now be uploaded to the cloud and the "Share" pane will appear on the right-hand side.

  11. How to share your Google Slides presentation

    Email as attachment. Before we get to that, you need to know where to find the Share function in Google Slides. Open Google Slides and click File, in the top bar. Click Share at the top of the drop-down menu. Or, click Share at the top right-hand side of your window. 1.

  12. How to Send Presentation Via Email in Google Slides

    In This Video You Will Learn ‏‏‎ ‎How to Send Presentation Via Email in Google SlidesGET AMAZING FREE Tools For Your Youtube Channel To Get More Views:Tubebu...

  13. How to send a PPT through Gmail: How to Save, attach and send ...

    How to send a PPT through Gmail: How to Save, attach and send Powerpoint presentation through gmail step by step tutorial

  14. How to Send a PowerPoint Through Email

    Attach the PowerPoint File. Once your PowerPoint file is optimized and under the size limit, attach it to your email: Open your email application (Gmail, Outlook, etc) Click Compose to start a new email. Click the Attach File icon (often a paperclip icon) Select your PowerPoint file to attach it. The file will now be attached to send.

  15. How to send a Google Slide in Presentation Mode through Gmail

    Send a google slide in presentation mode via email. Send an award certificate directly to someone's email.

  16. How to Share PowerPoint Presentation: Full Guide

    Share via Cloud Storage. Step 1: Save a copy of your presentation in PowerPoint to your preferred cloud storage, such as OneDrive, Google Drive, or others. Step 2: Once uploaded to the cloud, right-click on the file and select 'Share'. Step 3: Choose whether to 'Send a copy', 'Send a link', or 'Share a link'. Step 4: Attach your ...

  17. Share a single PowerPoint slide with someone else

    On the command bar, tap Share . Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file). Choose the app that you want to send the picture with. The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message. Option.

  18. Send a Keynote presentation on Mac

    With the presentation open, do one of the following: macOS Ventura 13 or later: Click Share in the toolbar, then click Export and Send. macOS 12 or earlier: Choose File > Send a Copy (from the File menu at the top of your screen), then click how you want to send the presentation. Select a format for the copy, then specify the settings you want to use:

  19. How to send a PowerPoint through email that is too big?

    Method 1 - Compress your PowerPoint file. You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality. Step 1- Open your PowerPoint application at first. Step 2- On the File tab, choose Save As. Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

  20. How to Email & Share Keynote Presentations in 60 Seconds

    Create a Copy to Email. Next, hit Reduce a Copy. You can create a separate copy of your Keynote presentation with elements reduced. Save a smaller copy of your Keynote presentation to email or share. 3. Send Keynote as a PDF File. Another option would be to skip using Keynote altogether and just send a PDF file.

  21. PowerPoint Won't Attach to Email? Here's How to Fix It!

    Follow the steps as shown below to send a PowerPoint Presentation through Email using Microsoft Outlook. Step-1: Go to "File" tab and click the "Share" option From the PowerPoint file, select the " File " tab from the top left corner.

  22. How to send a powerpoint through email that is too big

    a. right click and select compress. b. drag and drop the selected files into your compression app, then hit compress/zip. 3. Attach the compressed archive to your email or drop it into your instant message. Compressing a file can get you a smaller archive to attach to an email and send the way of your recipient.

  23. Here Come the AI Worms

    To show how the worm can work, the researchers created an email system that could send and receive messages using generative AI, plugging into ChatGPT, Gemini, and open source LLM, LLaVA. They ...

  24. Jimmy Kimmel Was Told Not to Read Trump's Message at 2024 Oscars

    Kevin Winter/Getty Images. Kimmel chose to use his extra time to fire back at Trump, despite being advised not to. "Blah, blah, blah … OK, now, see if you can guess which former president just ...

  25. Trump Responds to Biden's State of the Union Address Using Mocking

    By Anjali Huynh. March 8, 2024, 1:27 p.m. ET. Former President Donald J. Trump promised Americans a "play-by-play" of President Biden's State of the Union address on Thursday night. That, Mr ...