send presentation through email

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Benefit	Explanation
Convenience	Emailing a PowerPoint slideshow is incredibly convenient. You can send your presentation from anywhere, at any time, to anyone with an email address. It eliminates the need for physical meetings or mail, saving you time and effort.
Efficiency	This method is efficient because it allows for instant sharing. There’s no waiting around for your recipient to receive a physical copy. As soon as you hit send, your presentation is on its way.
Versatility	Email is a universal communication tool. Almost everyone has an email address, making it a versatile way to share your PowerPoint slideshow with a wide audience. It doesn’t matter where your recipient is in the world, they can access your presentation.

Drawback	Explanation
File Size Limitations	Many email services have a limit on the size of files you can send. If your PowerPoint slideshow is too large, you may need to use a file-sharing service or compress your presentation, which can reduce quality.
Dependency on Internet	You need an internet connection to send an email. If you or your recipient has connectivity issues, sharing your PowerPoint slideshow could be delayed.
Compatibility Issues	Not everyone uses PowerPoint. If your recipient doesn’t have the right software or app to open the slideshow, they won’t be able to view your presentation. Always check with your audience beforehand.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Email a PowerPoint Presentation: 5 Proven Ways

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Helen Colman See full bio →

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

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Effortless Emailing: How to Send PowerPoint Presentations via Email

Do you need to send a powerpoint presentation to someone but not sure how to do it via email don’t worry, we’ve got you covered in this article, we will guide you through the process of sending powerpoint presentations effortlessly using email..

Why should you email PowerPoint presentations?

Emailing PowerPoint presentations is a convenient way to share information with colleagues, clients, or friends. It allows you to send visually appealing and interactive presentations without the need for physical copies or complex file-sharing methods.

How to send PowerPoint presentations via email:

Follow these simple steps to send your PowerPoint presentations smoothly via email:

Step 1: Open your email client
Step 2: Click on the “Compose” or “New Email” button to start a new email
Step 3: Enter the recipient’s email address in the “To” field
Step 4: Add a subject line that indicates the content of the email
Step 5: Write a brief introduction or message to accompany your presentation
Step 6: Click on the “Attach” or “Paperclip” icon to add an attachment
Step 7: Locate and select your PowerPoint presentation file from your computer
Step 8: Wait for the attachment to finish uploading
Step 9: Double-check the recipient’s email address, subject line, and message before sending
Step 10: Click on the “Send” button and voila! Your PowerPoint presentation is on its way.

Tips for sending PowerPoint presentations via email:

Here are some additional tips to ensure a smooth delivery of your PowerPoint presentations:

1. File Size: Consider compressing your PowerPoint presentation to reduce the file size before sending. This ensures faster upload and avoids any email size limits.
2. Compatibility: Save your PowerPoint presentation in a universal file format, such as .pptx, to ensure compatibility with different devices and software.
3. Check Links: If your presentation includes hyperlinks, make sure to check them before sending. Broken links can lead to a frustrating experience for the recipient.
4. PDF Conversion: Alternatively, you can convert your PowerPoint presentation to a PDF file before sending. PDFs maintain the formatting and layout, ensuring consistency across devices and operating systems.
5. Use Cloud Storage: Consider uploading your PowerPoint presentation to a cloud storage service (e.g., Google Drive or Dropbox) and simply share the download link via email. This method avoids any file size limitations and allows for easy collaboration.

By following these steps and tips, you’ll be able to effortlessly send your PowerPoint presentations via email. Enjoy the convenience of sharing your ideas and information with others, no matter where they are!

We hope you found this guide helpful. If you have any further questions or need assistance, feel free to leave a comment below. Happy emailing!

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How to Quickly Email a PowerPoint Presentation

Note : Watch this short tutorial screencast or follow the quick steps below, that compliment this video.

1. Click Email in Your PowerPoint Share Menu

While you're working in a PowerPoint presentation, go to the File menu and click on Share . Now, click on Email on the left side. Let's click on Send As Attachment .

Click to Email Your PowerPoint Presentation

2. PowerPoint Will Open Your Email Client Automatically

PowerPoint will actually open up your default email client and attach the presentation to that email. You can add a recipient and your message to quickly send this as an email attachment. This saves you the clicks of saving it separately and then attaching it by browsing through your folders.

Send your PowerPoint presentation file through email

3. Or, Email Your PowerPoint Presentation as a PDF

Another great way to do this is to send a PDF file instead. If your view doesn't have PowerPoint on their computer this ensures that they can view the file. You can do this by going to the same menu but this time choose Send As PDF .

You'll see that the same dialog launches, but this time with a PDF attached to the email ready to send.

Finishing Up!

These two tips are both time savers when it comes to sharing your PowerPoint presentations and hard work through email.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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How to Email One Slide from Powerpoint: A Step-by-Step Guide

Need to email just one slide from your PowerPoint presentation? No problem! It’s as easy as saving the slide as an image and attaching it to your email. Let’s break it down, step by step.

Step by Step Tutorial on How to Email One Slide from PowerPoint

Before we dive into the nitty-gritty, let’s quickly go over what we’re about to do. We’ll be saving the slide you want to send as a separate file, then attaching that file to an email. That way, your recipient gets just the slide they need, without any hassle.

Step 1: Open your PowerPoint presentation

First things first, open up the PowerPoint presentation that contains the slide you want to email.

Step 2: Select the slide you want to email

Click on the slide you want to send. Make sure it’s highlighted so you know it’s selected.

When you select a slide, you’ll see a border around it. This lets you know that it’s the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the one you want to email.

Step 3: Save the selected slide as an image

With the slide selected, go to the “File” menu, select “Save As,” and choose an image format like JPEG or PNG.

When you save a slide as an image, you ensure that the formatting stays exactly as you designed it, regardless of what software the recipient uses to view it.

Step 4: Attach the image to an email

Compose a new email in your email client and attach the image file you just saved.

Make sure you’ve got the correct email address for your recipient, and consider adding a brief message explaining why you’re sending the slide.

After you’ve completed these steps, your recipient will receive an email with the slide you wanted to share. They can then view it, download it, or even print it out for their reference.

Tips for Emailing One Slide from PowerPoint

Make sure the slide is clear and legible as an image.
Double-check that you’ve saved the correct slide.
Keep the file size in mind—some email providers have limits on attachment sizes.
Consider converting the slide to PDF if you want to ensure it’s not editable.
If you’re sending multiple slides, consider zipping the files to keep them organized.

Frequently Asked Questions

Can i email multiple slides as separate images.

Yes, you can! Just repeat the process for each slide you want to email.

What if my slide has animations or transitions?

Animations and transitions won’t appear in a static image. If these are crucial, consider sharing the entire PowerPoint file or recording a screencast.

How do I ensure the image quality is good?

When saving the slide as an image, choose a high-resolution option if available. This will keep the text and graphics crisp.

Is it possible to email a slide as a PDF?

Absolutely! Instead of saving as an image, choose “Save as PDF” from the “Save As” menu.

What should I do if the file size is too large to email?

Try compressing the image or using a file-sharing service like Google Drive or Dropbox.

Open your PowerPoint presentation.
Select the slide you want to email.
Save the selected slide as an image.
Attach the image to an email.

Emailing one slide from PowerPoint is a piece of cake once you know how to do it. Whether you’re sharing crucial information with a colleague, submitting a single slide for a class project, or just want to send a snapshot of your presentation, the process is straightforward. Remember, the key is to save the slide as an image and then attach that image to your email. By following the steps above, you’ll be able to share your slides with ease and confidence.

And hey, while you’re at it, why not explore the other amazing things you can do with PowerPoint? From creating animated presentations to collaborating with others in real-time, PowerPoint is a powerhouse tool that can take your presentations to the next level. So go ahead, get creative with your slides, and when you need to share just one, you’ll know exactly what to do. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.

You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account and then sign in to OneDrive. This article will assume you already have a OneDrive account.

Related: How to Share Things from OneDrive

First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.

Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.

What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”

If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click “OK.”

Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.

After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”

The recipient will receive an email providing access to the presentation.

Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.

An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”

Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.

A link will then be generated. Select “Copy” to copy the link to your clipboard.

Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time !

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How to share your Google Slides presentation

Written by: Emma Trantham
Categories: Google Slides
Comments: 4

Wondering how to share a Google Slides presentation? Good news! It’s a pretty simple process. There are multiple ways of sharing a Google Slides deck. The right method for you will depend on how you’re going to deliver the slides, the required file type, and your audience. Do you want to share so that a colleague can proof-read and edit, or so that an online audience has the virtual equivalent of a handout?

As Google Slides exists completely online, sharing your presentation with others isn’t limited to an email attachment. This post will show you how to share Google Slides presentations in five ways, there’s definitely something here to meet your needs!

Share with people and groups

Publish to the web

Download as different file type

Email as attachment

Before we get to that, you need to know where to find the Share function in Google Slides.

Open Google Slides and click File , in the top bar
Click Share at the top of the drop-down menu

Or, click Share at the top right-hand side of your window.

1. How to share Google Slides presentations with people and groups

Using Share with people and groups , you can share your Google Slides presentation with multiple people at once. This is helpful if your teammates need to collaborate in the same deck or if you require feedback from a colleague or client. Share with people and groups allows you to change the editing permissions per contact. You can allow each contact to simply view the document, or add comments, or edit it themselves. The level of permission you choose can be different for each contact you share with, giving you a lot of flexibility.

Click Share to bring up the Share with people and groups pane.
Next to Add people and groups , start typing the name or email address of the contact you want to share the deck with. A list of recommendations will appear as you type. Once you’ve selected the right contact, their name will appear at the top of the pane. If the person you want to share with is not already in your contact list, you need to type in their full email address.
Click the small cross next to a contact name to deselect the contact.

When you share using Share with people and groups , Google will ask the user to log in to their Google account to access your shared file. If the user does not have a Google account, they will be unable to access your deck. Just head to the next section to find out how to grant access to non-Google users.

Now you’ve chosen your contact, you can alter their permissions to change how they are able to interact with the deck. There are three options – Viewer , Commenter , and Editor . Simply click on the option currently visible and a drop-down menu will appear allowing you to choose whether your contact can… well… view, comment on or edit the deck. Pretty self-explanatory, right?

But which permission should you give to who and when?

Viewer: This will prevent contacts from editing slides. If your deck is completely finished and approved, set the permissions to Viewer to stop contacts accidentally editing – or even deleting – slides from your finished presentation!
Commenter: The best option for gathering feedback. If your contact has limited knowledge of Google Slides, direct them towards our handy Ultimate Guide to Google Slides post so that they can brush up! In the meantime, share your deck using the Commenter function. This way, contacts can comment without being able to rearrange slides, or change text or animations.
Editor: Perfect for collaborative projects. Editor allows you to share an editable version of your deck. Everyone with this permission can work on the same slides at the same time. This means you don’t end up with multiple versions of the same deck.

For more tips on how to improve collaboration in Google Slides, check out these 6 ways to get the most out of online collaboration with Google Slides .

Once you’ve selected one of these permission options, you’re free to hit Send . If you tick Notify people , your contact will receive an email letting them know that they have permission to access or interact with your deck.

In the Share with people and groups pane, the owner of the Google Slides presentation appears at the top. Beneath that, you can see who has access to the deck and the status of their permissions. If you want to change someone’s permissions, press the yellow Share button at any time and edit permissions using the same drop-down menu.

To stop sharing with a specific person:

Click Share and scroll to the contact you want to remove
Click the drop-down arrow next to their name
Select Remove
Click Save .

Notice the Give temporary access and Make owner options. If you choose to Give temporary access , you can edit the number of days that your contact has access to your deck. All you have to do is click the number of days next to Access expires to change the expiration date. This can be a great option if you’re working with people outside of your organization, such as clients or agencies. For example, you can schedule the expiration date for the end of a project, once the feedback has been received and the work completed.

Make owner allows you to pass ownership of the deck to another user. After you’ve created a presentation you might need to hand it over, to the presenter for example. You can use this option to give someone else complete control. Use it with caution, however. Once you’ve handed over ownership, you cannot retrieve it – unless the new owner hands it back or chooses to grant you access permissions.

Top tip: If you’re the owner of the deck (if you have created it yourself or have been given ownership by the original creator), there are further sharing options. When you click Share , you’ll notice a cog appears in the top right-hand corner pop up. This allows you to choose whether your Editors can change permissions and share or if Viewers and commenters can see the option to download, print, and copy. All you have to do is tick or untick the box. Easy!

2. How to share a Google Slides presentation via a link

In this window you can also get a link.

Click the blue Copy link button.
Paste the link anywhere, from an email draft to a Microsoft Teams chat

This link will only work for people who have been given permission to view, edit or comment on the deck. To change this:

Click Share
In the Get link section, press Change .
Choose whether your deck is Restricted or if Anyone with the link can view. Note: when you change a link’s setting to Restricted , the only people who can still see the deck are those you have directly shared with in the Share with people and groups section.

Though the Anyone with link function can be useful, it’s not the most secure option. Remember: the users that you originally shared the link with can continue to share the link with their friends, colleagues, and contacts too, meaning your presentation can be shared endlessly and with anyone! If your deck contains confidential content, you should not use this method.

3. How to publish a Google Slides presentation to the web

If you don’t want your viewers to edit your deck, then Share with groups and people may not be the option for you. Instead, choose to Publish to the web . With this option, your deck becomes non-editable, it will simply play as if your deck was a video; auto-advancing through the slides. This means that the viewer won’t have control over which slides they view or the order they view them in. The content of your slides will be visible to anyone and everyone when publishing to the web, so be careful about choosing this option if your slides contain confidential information.

Click File
Select Publish to the web
Choose Link or Embed. You can share the URL with your contacts, or you can embed the link on a website or blog
Choose how your slides playback using the drop-down menu beneath Auto-advance slides
Click Publish
Copy the URL or HTML and share your deck

4. How to download a Google Slides deck as different file type

Another method of sharing (or saving) your slides involves downloading the deck as a different type of file.

Under File select Download .
Select the format you need (Microsoft PowerPoint (.pptx), PDF Document (.pdf), or JPEG Image (.jpeg)), and the download will begin.
Open your file

While there are many formats available, we don’t recommend all of them. For example, when downloading as an Image, whether PNG or JPEG, the quality of your slides can be lost, the presentation will be static, and you can only download one slide at a time. If you’re printing or emailing your deck, downloading as a PDF is the best option to get a static version of your slides.

Since PowerPoint is the closest option to Slides, this format retains the presentability of the deck. However, there’s a chance that your content will corrupt or break as not all features are transferable between file formats. Check for any changes and make tweaks – like removing animations – before sending your presentation to your contacts. To find out more about the differences between PowerPoint and Slides, check out 9 Google Slides features we wish PowerPoint had or if you want to try different platforms to PowerPoint, we recommend The ULTIMATE Guide to PowerPoint Alternatives .

5. How to email your Google Slides presentations as an attachment

If all these sharing options still aren’t quite cutting it, there’s one more! To share your slides via email:

Select Email as attachment
Type the name or email address of your contact
Pick the file type your deck
Add a message, then hit Send

That’s the last of our five tips on how to share a Google Slides presentation. Now you know pretty much everything there is to know about sharing your slides and, if you want to make those slides even more awesome and effective, you have got to check out these 5 Google Slides video tutorials to level up your skills .

Emma Trantham

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It takes time to create engaging, visual slides, so why undermine all your effort at the crunch point? Delivering a presentation properly really isn’t that tricky! With Google Slides’ Present mode toolbar, it’s super easy to present in Google Slides navigating your presentation effortlessly.

How to use Presenter view in Google Slides

Comments: 5

For seasoned presenters and newbies alike, the move to online presenting comes with the joint complications of an online audience and unfamiliar tech. Talk about spinning plates! This blog post covers how to use Presenter view in Google Slides, so that you can be more professional and feel more confident.

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What is the name of piece that I attach to my chromebook that allows me to present Google slides

Hi Milton. I’m not sure what you mean – could you please clarify?

Hello, My PowerPoint contains an audio file. I uploaded it to Google Sites (new) and there’s no audio. So I uploaded my PowerPoint to Google Slides and inserted that into my Google portfolio Site hoping that would fix the problem. It didn’t. Can you tell me how to get the audio file to upload to my portfolio site, along with my slides? Thank you! Pam

Hi, I am looking for a way to have Google slides running on a laptop or tablet and instead of the presentation going to a screen, to go live i.e. as it would on a projecter in a URL that I can tell people about, so they can use it with their mobile phones, tablets etc. The sort of application would be for Carol singing, each slide would have no more than two lines to allow for large type and as it goes through the verses it shows on singers devices, one slide at a time. This of course would be outside, i.e. people would at best use mobile data, or if it would work for a larger number by wifi tethering (wifi provided by 1phone/tablet. Thank you, Sam

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How to Email a PowerPoint Slideshow

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After spending hours working on a PowerPoint presentation, perfecting slides and adding custom additions like animations, you may want to email the finished presentation to clients or coworkers. There are several ways to email a PowerPoint slideshow; the best choice for you depends on the file size, privacy concerns and whether you want users to just view the presentation or be able to edit it. After you learn the methods, choose the easiest and most convenient for your line of work and presentation needs.

Decide whether you want to send the file as a read-only slideshow or as an editable PowerPoint file.

Go to "File" and "Save As" in PowerPoint. In the "File Type" select "Show" if you do not want the recipients to edit the content. Select "Presentation" if you want to generate an editable version that the recipient can change.

Click on "File" and select "Save as Zip" if you want to condense the file. ZIP files upload to and download from the email sever quicker than unzipped files. Follow the on-screen instructions and then click "Save" to save the ZIP file.

Save the PowerPoint slideshow as a PDF file. This gives you a small file size, prevents editing and makes it easy for readers to print out the file if needed. In the "Save As" window, select "PDF" as the file type.

Save individual slides as image files. In the "Save As" window, select the "JPEG" image format. Select "All Slides." A captured image of each slide is created.

Open your email software program or email hosting website. Click on the "Attach" icon in a new email. Select the type of PowerPoint file that you created and click "OK" to send the email.

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How To Email A Powerpoint That Is Too Big

Mastering the art of sending large powerpoint files via email.

Email has become an indispensable tool for communication, especially in the professional and academic worlds. However, when it comes to sharing large PowerPoint presentations, the size limitations of email services can pose a significant challenge. In this article, we will explore various strategies and tools to help you email a PowerPoint that is too big, ensuring your valuable content reaches its intended audience without a hitch.

Understanding Email Size Limits

Before diving into solutions, it’s essential to understand why you’re facing this obstacle in the first place. Most email providers have a cap on the size of attachments you can send. For instance, Gmail limits attachments to 25MB, while Outlook allows up to 20MB. When your PowerPoint exceeds these limits, you’ll need to employ alternative methods to share your presentation.

Why PowerPoint Files Become Bulky

PowerPoint presentations can quickly grow in size due to various factors, such as:

High-resolution images and videos
Embedded fonts
Complex animations and transitions
Audio narrations and sound effects
Extensive slide decks with numerous slides

Understanding these factors can help you optimize your presentation’s size before you consider sending it.

Optimizing Your PowerPoint Presentation

Before resorting to external tools or services, try reducing the file size of your PowerPoint presentation. Here are some effective ways to do so:

Compress Images and Media

PowerPoint has built-in tools to compress images and media. You can access these options by selecting an image, navigating to the “Picture Format” tab, and clicking on “Compress Pictures.” For videos, consider using video editing software to reduce the resolution or convert them to a more compressed format before embedding them in your presentation.

Remove Unnecessary Elements

Review your presentation and remove any non-essential elements. This could include unused slides, excessive animations, or any decorative graphics that don’t contribute to your message.

Save in a Different Format

Saving your presentation in a different format, such as PDF or PPTX, can sometimes reduce file size without compromising quality. The PPTX format is particularly efficient as it uses ZIP compression.

Alternative Methods to Email a Large PowerPoint

If optimizing your presentation doesn’t sufficiently reduce its size, consider these alternative methods to share your PowerPoint via email.

Cloud Storage Services

Cloud storage services like Google Drive, Dropbox, and OneDrive allow you to upload large files and share them via a link. These links can be sent through email, circumventing the attachment size limits.

File Compression Tools

Using file compression software like WinRAR or 7-Zip can significantly reduce the size of your PowerPoint file. You can create a compressed archive of your presentation and attach it to your email.

Email Services with Larger Limits

Some email services offer larger attachment limits or have built-in features to handle oversized files. For example, Gmail automatically uploads large files to Google Drive and shares them as a link in the email.

Step-by-Step Guide to Emailing Your Large PowerPoint

Let’s walk through the process of emailing a large PowerPoint presentation using cloud storage services, which is one of the most common and effective methods.

Using Google Drive

Open Google Drive and sign in with your Google account.
Click on the “New” button and select “File upload” to upload your PowerPoint presentation.
Once the upload is complete, right-click on the file and select “Share.”
Adjust the sharing settings to your preference and copy the shareable link.
Compose your email and paste the link into the body of the message.
Send the email to your recipients.

Using Dropbox

Sign in to your Dropbox account and click on “Upload files” to add your PowerPoint presentation.
After the upload, locate the file in your Dropbox folder and click “Share.”
Create a shareable link and set the appropriate permissions.
Copy the link and include it in your email.
Send the email with the Dropbox link to your intended recipients.

Using OneDrive

Login to your OneDrive account and click on “Upload” to add your PowerPoint file.
Once uploaded, select the file and click on “Share” at the top menu.
Choose the sharing options and copy the link provided.
Paste the link into your email and complete your message.
Send the email to share your large PowerPoint presentation.

FAQ Section

What is the maximum file size i can send via email.

The maximum file size varies depending on your email provider. For example, Gmail allows up to 25MB, while Outlook permits 20MB. If your file exceeds these limits, you’ll need to use one of the alternative methods discussed in this article.

Can I compress a PowerPoint with embedded videos?

Yes, you can compress a PowerPoint with embedded videos, but you may need to use video editing software to reduce the video file size before embedding it into your presentation.

Is it safe to share PowerPoint presentations via cloud storage links?

Yes, it is generally safe to share presentations via cloud storage links, especially if you use trusted services like Google Drive, Dropbox, or OneDrive. Ensure you set the appropriate sharing permissions to control who can view or edit your presentation.

How can I protect my PowerPoint presentation when sharing it?

To protect your presentation, you can set a password to open the file, restrict permissions, or convert it to a non-editable format like PDF. Additionally, use secure sharing settings when using cloud services.

Emailing a large PowerPoint presentation can be a challenge, but with the right tools and techniques, it’s a hurdle you can easily overcome. By optimizing your presentation’s size, utilizing cloud storage services, or employing file compression tools, you can ensure your content is delivered efficiently and effectively. Remember to consider the security of your files and the convenience of your recipients when choosing your sharing method.

With the insights and step-by-step guides provided in this article, you’re now equipped to tackle the task of emailing oversized PowerPoint files with confidence. Embrace these strategies, and you’ll never have to worry about email size limits again.

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How to Send a PowerPoint Through Email

Sending a PowerPoint presentation through email allows you to easily share your work with others. However, there are a few things you need to keep in mind when emailing a PowerPoint file to ensure successful delivery.

Prepare Your PowerPoint File

Check file size limitations.

When sending emails, you need to be aware of file size restrictions:

Attach the PowerPoint File

Once your PowerPoint file is optimized and under the size limit, attach it to your email:

Additional Options

Here are some other options for sending your PowerPoint file:

Email Presentation Best Practices

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How to send a PowerPoint through email that is too big?

February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

Open the PowerPoint presentation that you want to send.
Click File and then choose Save As.
Under Save as type, select PowerPoint Presentation (*.pptx).
Click Browse, choose a location for the presentation, and click Save.
Open your email account and compose a new message.
Click Attach and Attach File to add your file.
Select the PowerPoint presentation you want to attach, then click Open.

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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How to Send a PowerPoint Through Email That Is Too Big: Effective Solutions

Emailing an oversized PowerPoint presentation can be a real headache, especially when you’re racing against the clock to meet a deadline. We’ve all been there—perfecting your slides, only to find out they’re too big to send. The solution lies in a few clever tweaks and some handy tools that can make your file manageable.

One trick is to compress the PowerPoint file . This can significantly shrink its size and allow it to slip through email attachment limits. Compressing files is as easy as right-clicking the PowerPoint file, selecting “Send to,” and then choosing “Compressed (zipped) folder.” It feels almost magical how it condenses without compromising much quality!

Another lifesaver is using cloud storage services like Google Drive or Dropbox. You can upload your hefty presentation and share the link instead of the entire file. This not only bypasses email size limits but also adds a layer of security. Simply upload the file, generate a shareable link, and drop it into your email. It’s that simple and ensures your content reaches its destination without a hitch.

1.1 Compressing Files
1.2 Choosing the Right Format
1.3 Managing Email Size Limits
2.1 Using Cloud Services
2.2 Sharing Options and Permissions
3.1 Reducing File Size of Multimedia
3.2 Mastering PowerPoint Tools
4 Conclusion

Optimizing Email Attachments

When sending large PowerPoint presentations via email, optimizing the attachment process can help ensure your file reaches its recipient without a hitch. We’ll cover compressing files, choosing the best format, and managing email size limitations.

Compressing Files

Compressing files is a straightforward method to shrink your PowerPoint presentation. By reducing the file size, you can often bypass email size restrictions.

To start, right-click the PowerPoint file and select ‘Send to’ > ‘Compressed (zipped) folder’. This creates a ZIP file, which takes up less space.

For images and media within your presentation, consider compressing them as well. In PowerPoint, you can use the ‘Compress Pictures’ tool to reduce image resolution, which saves more space.

Remember, while file compression helps, its effectiveness varies. Larger multimedia components, like videos and audio, may not compress as significantly. In such cases, further adjustments might be needed.

Choosing the Right Format

Sometimes the format you choose for your presentation impacts its size. PowerPoint tends to create large files, especially with heavy multimedia use. Converting the PPT file to a PDF or XPS might reduce its size if high interactivity isn’t essential.

For instance:

PDF : Maintains good quality and is universally accessible.
XPS : Offers a lightweight alternative, particularly for text-heavy content.

Both of these formats often result in smaller file sizes while preserving most of your content’s integrity. Just remember, format conversion strips away any live animations or interactive features present in your original PowerPoint.

Managing Email Size Limits

Email providers, like Gmail and Outlook, impose specific file size limits. Gmail typically allows email attachments up to 25 MB, while Outlook has a 20 MB limit.

To tackle these restrictions:

Use cloud storage services : Upload your presentation to OneDrive, Google Drive, or Dropbox. Then, share a link instead of attaching the file directly.

Break down your presentation : Split the presentation into smaller sections and send multiple emails.

Compress images and media : As mentioned, reducing the size of images and removing unnecessary media can make a significant difference.

Although these tips require a bit of extra effort, they can be effective in sending your large PowerPoint presentation without hassle.

By applying these strategies, we can optimize our email attachments and ensure our PowerPoint presentations reach their destination, no matter their size.

Cloud Storage and File Sharing

Using cloud storage services can streamline the process of sending PowerPoint files that are too large for standard email attachments. Employing these methods ensures that your recipient can access your presentation without issues.

Using Cloud Services

Cloud storage services like Google Drive , Dropbox , and OneDrive are excellent for sharing large PowerPoint files. Upload the presentation to your preferred service and, once uploaded, the service will generate a shareable link . This link can then be shared with your email recipient, allowing them to view or download the file.

For example, with Google Drive , after uploading the file, you can right-click and select “Share.” You can adjust permissions to control who can view or edit. This is particularly useful for ensuring the right people have the correct level of access.

Other services like WeTransfer and Smash also allow you to send large files directly by email without requiring account sign-ups. They generate a temporary link that expires after a set period. Whether you opt for Google Drive or WeTransfer, both provide reliable ways to bypass email attachment limits.

Sharing Options and Permissions

When you’re setting up file sharing, permissions are crucial. Depending on the sensitivity of the PowerPoint presentation, it may be necessary to restrict who can view, edit, or download the file. Services like Dropbox and OneDrive allow you to set these permissions during the sharing process.

For example, you might send a view-only link if the recipient only needs to look at the presentation. Alternatively, an editable link might be suitable if you require collaborative input from coworkers. Password protection can add an extra layer of security to ensure that only the intended recipients can access the file.

Ensuring your link is secure can help prevent unauthorized access. Some cloud services also offer internet fax capabilities, where you can send documents via fax through your email or cloud service provider. This can be useful if you need to send a presentation to a recipient who prefers fax over email.

Regularly reviewing and updating these permissions can help maintain the security and integrity of your shared documents.

Enhancing Presentations for Email

Sending large PowerPoint presentations via email can be challenging. We need to reduce the file size of multimedia and master PowerPoint tools to make this task easier.

Reducing File Size of Multimedia

Shrinking file sizes starts with handling multimedia elements like images, videos, and audio. For images, using PowerPoint’s Compress Pictures tool is crucial. Navigate to File > Compress Pictures , select the desired resolution, and apply changes to all pictures.

Videos can quickly bloat file sizes. Instead of embedding high-resolution videos directly, compress these files or use lower resolutions. External links to videos hosted on platforms like Microsoft 365’s OneDrive can also be effective.

Mastering PowerPoint Tools

PowerPoint offers tools that make presentations more email-friendly. Under File > Save As , choose PDF to dramatically reduce file size while maintaining a professional look. It’s a great way to ensure recipients view presentations as intended, even if they don’t have PowerPoint.

Using features from PowerPoint 2021, 2019, and 2016 such as adjusting animations and transitions can also help. Simplify or remove these elements to cut down on unnecessary data. Avoid embedding fonts, which can add bulk; instead, use standard fonts available on most systems.

By strategically using these tools, we enhance the email compatibility of our presentations.

Sending a large PowerPoint via email can be challenging, but we have several reliable solutions.

First up, compressing the file. Simply right-click on your PowerPoint, hit ‘Send to’, and choose ‘Compressed (zipped) folder’. This can shrink your file size remarkably.

Next, consider converting the PowerPoint to a PDF. PDFs are often smaller and can preserve the layout well. This works like a charm.

Another route is cloud storage . Platforms like Dropbox, Google Drive, or OneDrive allow us to upload and share the presentation via a simple link. No size worries here. 🎈

A clever option is file transfer services . Tools like WeTransfer or FileZilla can handle even massive files. Perfect for when other methods fail.

Students and professionals often need these techniques. Students sharing projects or professionals sending client pitches, we’ve all been there. These approaches can help our work reach its destination, hassle-free.

Here’s a quick summary of key methods:


	Built-in file explorer	Easy to use
	Adobe Acrobat, online converters	Reduces size, preserves layout
	Google Drive, Dropbox	Shareable link, no size limit
	WeTransfer, FileZilla	Handles large files easily

Deploying these methods ensures our presentations reach recipients without any hiccups. No more “attachment too large” error messages! 🙌

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New York's viral new trash cans unveiled nearly 2 years after a $1.6 million contract with consultancy giant McKinsey

New York's viral new trash bins were unveiled following a $1.6 million contract with McKinsey.
Mayor Eric Adams revealed the new bins as part of his "Trash Revolution," launched Monday.
New York is embracing containerization — putting your garbage bag in a bin, not just on the street.

New York's much-discussed new trash cans have been shown off nearly two years after the city spent $1.6 million to contract with consulting giant McKinsey in 2022.

On Monday, NYC Mayor Eric Adams revealed the wheeled bin alongside NYC Department of Sanitation Commissioner Jessica Tisch , who symbolically put a black bag from his official residence, Gracie Mansion, into the container.

Video of the launch, which saw Adams wheeling a bin onto the street while Jay-Z and Alicia Keys' "Empire State of Mind" played, quickly went viral, drawing memes and ridicule from citizens of cities that have had similar bins for decades.

Time to Get (EVEN MORE) Stuff Clean! Join us right now in Manhattan as we kick off the next phase in our trash revolution: https://t.co/AEDRQNXmUT — NYC Mayor's Office (@NYCMayorsOffice) July 8, 2024

Under the new rules, which come into force on November 12, 2024, all properties with one to nine residential units will be required by law to use one of the latch-lidded waste collectors, now available to purchase online from $46.

The newly introduced requirement seeks to minimize the number of sidewalk rats . It isn't known exactly how many rats are in NYC, but a 2014 study suggested there were around two million, and a pest control firm in 2023 estimated there were close to three million rats in NYC.

Adams said the program was part of his administration's "Trash Revolution," which aims to clean up the city's streets. Officials estimate New Yorkers produce around 14 billion pounds of trash each year. But with the new rule directed at removing about 70% of this, curbside garbage piles are hoped to become a problem of the past.

Plans for the new bins follow the city's work with consulting giant McKinsey & Company, which was drafted in to help the city assess how to contain its waste. A Sanitation Department official told New York Streetsblog at the time that the project was worth around $4 million, but a spokesperson for the department told Business Insider $1.6 million was paid out to McKinsey for the contract.

According to an October 2022 New York Times article, McKinsey was scheduled to spend 20 weeks working with the Sanitation Department to determine what sort of bins would suit different streetscapes, what they should look like, and which vendors to use. The department told Business Insider that work on the contract concluded in April 2023.

The goal was to design a program capable of combating New York's decadeslong garbage problem, looking at waste collection methods used in urban areas around the world and focusing on containerization — or, in simple terms, putting trash bags in bins rather than on the street.

A New York City Sanitation Department spokesperson told Business Insider, "DSNY's limited work with McKinsey a couple of years ago is not directly related to this week's wheelie bin announcement."

Watch: How Disney's magical trash tubes ended up in New York City

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Hong Kong International Airport has resumed normal operations, Chinese state media said on Saturday, after a mistake in a security software update sparked hours-long outages in global computer systems.

Biological Scientist II

Apply now Job no: 532374 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Biology/Life Science Department: 60230000 - AG-HORTICULTURAL SCIENCES

Classification Title:	Biological Scientist II
Job Description:	Perform experimental work for federally supported grant projects to study the effects of spaceflight on plants. This work would include looking after and organization of seed lines, seed dormancy studies, and microscopy. Keeping detailed lab records and participating in the development of presentations of experimental results. Verification of Arabidopsis seed lines for spaceflight studies via PCR and sequencing. Search scientific literature to refine procedures for research and update objectives as well as maintain Endnote files as need for citations in publications. Arabidopsis seed sterilization, growth, and harvesting, PCR, RNA/DNA extractions including recording and maintaining detailed research procedures and results. Training of personnel in laboratory safety techniques, keep laboratory records, preparing reagents, maintaining clean work areas, and managing chemical and biological waste. Responsible for annual lab safety survey and inspection. Participate in writing and editing SOPs (standard operating procedures) for the laboratory. Support students, postdocs, and visitors in laboratory work developing and optimizing protocols for PIs. Incumbent is responsible for outreach and monitoring social media and contact forms. Maintain several lab websites and accounts by adding content, monitoring, and applying updates, and promoting events and new research endeavors. Public outreach by organizing lab tours and activities for groups including youth field trips, other departments at UF, and interested volunteers and graduate students. Travel for outreach will be required. Other duties as assigned.
Expected Salary:	$46,500
Minimum Requirements:
Preferred Qualifications:	Valid FL driver’s license.
Special Instructions to Applicants:	In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is time limited.
Health Assessment Required:	No

Advertised: 19 Jul 2024 Eastern Daylight Time Applications close: 28 Jul 2024 Eastern Daylight Time

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Position	Department	Location	Closes
	60230000 - AG-HORTICULTURAL SCIENCES	Main Campus (Gainesville, FL)
This is a Biological Scientist position located in Gainesville, FL working in the Space Plants Lab. Responsibilities include recording and maintaining detailed research procedures and results, engaging in continuous learning, and adjusting to evolving research needs. The incumbent will modify and implement existing research methods to study biological processes. Conduct laboratory management, including maintaining lab equipment, keeping inventory updated, keep laboratory records, maintaining clean work areas, and managing chemical and biological waste. Participate in writing and editing SOPs (standard operating procedures) for the laboratory and other duties as assigned

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Share a single PowerPoint slide with someone else

Rather than send a whole presentation, you can send a single slide from a PowerPoint presentation.

Share a slide from PowerPoint on an Android device

Send the slide or a picture of the slide

Tap the slide that you want to send.

On the command bar, tap Share .

The Share command in PowerPoint for Android

Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file).

The Format options for sharing a slide in PowerPoint for Android

Choose the app that you want to send the picture with.

The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message.

After choosing a slide to share, send it from a messaging app on your Android device

Share a slide from PowerPoint on an iPhone or iPad

Tap the thumbnail of the slide that you want to send.

On the command bar, tap Share .

In the dialog box, there are two options under Format to indicate whether to send a picture or a .pptx file:

Option	Description
Picture	A picture of the slide
PowerPoint Presentation	A one-slide .pptx file

(A .pptx file would be easier for your recipients to comment on directly and send back to you.)

If the format you prefer isn't shown under the Format label, tap the right arrow to change the selection. After you make your selection, tap Back .

Under Choose How to Share , select the app that you want to send the picture with, and then tap Done .

Share a slide from PowerPoint on Windows

Send a picture of the slide

In Normal view, in the thumbnail pane on the left, click the slide that you want to share.

Copy the thumbnail picture (right-click and choose Copy ).

Switch to your email program, such as Outlook.

Start a new email message. Click the message pane, and paste the copied slide.

The slide is pasted into your message as a picture. If you want to change the size of the picture, drag a sizing handle.

After you address your email message, it is ready to send.

Share a slide from PowerPoint on the Mac

Switch to the Preview app on your Mac.

On the File menu, choose New from Clipboard .

An image of the slide copied in step 2 appears in the Preview app.

Save the image.

Switch to your email program a open a new email message. Attach the saved image file to the message.

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COMMENTS

Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
Send a presentation in email
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
Share your PowerPoint presentation with others
To send your presentation as a copy or a PDF, select Share. ... Send your presentation as an email attachment. If you don't want to save your file to the cloud, you can share it as an email attachment. In the upper right corner, click the Share icon and then click Send Attachment.
Effortless Emailing: How to Send PowerPoint Presentations via Email
How to send PowerPoint presentations via email: Follow these simple steps to send your PowerPoint presentations smoothly via email: Step 1: Open your email client; Step 2: Click on the "Compose" or "New Email" button to start a new email; Step 3: Enter the recipient's email address in the "To" field;
How to Email a PowerPoint Presentation in 60 Seconds
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
How to Send a PowerPoint Through Email When It's Too Big
Step 3: Send the link through email. Instead of attaching the file, paste the link to the file in your email. Sending a link is a quick and efficient way to share a large PowerPoint file. The recipient can simply click on the link to view or download the presentation, without it taking up space in their email.
How to Send a PowerPoint Through Email(3 Common Methods)
Here are the steps to send a PowerPoint presentation as an email attachment: Step 1: Save your finished presentation on your computer. Step 2: Open your email client, and choose "New Email" to compose a new email. Microsoft Outlook New email. Step 3: Input recipient email addresses.
How to Email One Slide from Powerpoint: A Step-by-Step Guide
Step 2: Select the slide you want to email. Click on the slide you want to send. Make sure it's highlighted so you know it's selected. When you select a slide, you'll see a border around it. This lets you know that it's the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the ...
How to Share Your PowerPoint Presentation
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
How to share your Google Slides presentation
Email as attachment. Before we get to that, you need to know where to find the Share function in Google Slides. Open Google Slides and click File, in the top bar. Click Share at the top of the drop-down menu. Or, click Share at the top right-hand side of your window. 1.
How to Email a PowerPoint Slideshow
6. Open your email software program or email hosting website. Click on the "Attach" icon in a new email. Select the type of PowerPoint file that you created and click "OK" to send the email. After ...
How To Email A Powerpoint That Is Too Big
Click on the "New" button and select "File upload" to upload your PowerPoint presentation. Once the upload is complete, right-click on the file and select "Share.". Adjust the sharing settings to your preference and copy the shareable link. Compose your email and paste the link into the body of the message. Send the email to your ...
How to Send a PowerPoint Through Email
Attach the PowerPoint File. Once your PowerPoint file is optimized and under the size limit, attach it to your email: Open your email application (Gmail, Outlook, etc) Click Compose to start a new email. Click the Attach File icon (often a paperclip icon) Select your PowerPoint file to attach it. The file will now be attached to send.
How to send a PowerPoint through email that is too big?
How to send a large PowerPoint through email? Method 1 - Compress your PowerPoint file. Method 2 - Convert it to PDF. Method 3 - Upload it to Cloud storage service. Method 4 - Use a file transfer service. Tips for sending large PowerPoint presentations through email.
How to Send a PowerPoint Through Email That Is Too Big: Effective
Sending a large PowerPoint via email can be challenging, but we have several reliable solutions. First up, compressing the file. Simply right-click on your PowerPoint, hit 'Send to', and choose 'Compressed (zipped) folder'. This can shrink your file size remarkably. Next, consider converting the PowerPoint to a PDF.
Sending powerpoint in email with recorded audio
From there, please take note of these when sending an email that contains audio or video files: · Compress your media files to minimize the size of your presentation. · Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received. Then, you may proceed to the steps on how you ...
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At Gray, our journalists report, write, edit and produce the news content that informs the communities we serve. Click here to learn more about our approach to artificial intelligence.
Share a single PowerPoint slide with someone else
Tap the slide that you want to send. On the command bar, tap Share . Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file). Choose the app that you want to send the picture with. The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message.
New York's Viral Trash Bins Follow $1.6M McKinsey Contract
New York's viral new trash bins were unveiled following a $1.6 million contract with McKinsey. Mayor Eric Adams revealed the new bins as part of his "Trash Revolution," launched Monday. New York ...
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Cybersecurity firm CrowdStrike has deployed a fix for an issue that triggered a major tech outage that affected industries ranging from airlines to banking to healthcare worldwide, the company's ...
University of Florida
Keeping detailed lab records and participating in the development of presentations of experimental results. Verification of Arabidopsis seed lines for spaceflight studies via PCR and sequencing. Search scientific literature to refine procedures for research and update objectives as well as maintain Endnote files as need for citations in ...
Cisco Secure Email Gateway Arbitrary File Write Vulnerability
A vulnerability in the content scanning and message filtering features of Cisco Secure Email Gateway could allow an unauthenticated, remote attacker to overwrite arbitrary files on the underlying operating system. This vulnerability is due to improper handling of email attachments when file analysis and content filters are enabled. An attacker could exploit this vulnerability by sending an ...
Share a single PowerPoint slide with someone else
Tap the slide that you want to send. On the command bar, tap Share . Choose Picture (to send a picture of the slide) or Presentation (to send a one-slide .pptx file). Choose the app that you want to send the picture with. The app opens with the slide attached so that you can send it. Choose recipients and then tap Send in the message.

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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Related posts:

How to Email a PowerPoint Presentation: 5 Proven Ways

1. Send as an Email Attachment

2. Convert and Share Files in PowerPoint

3. Make It an HTML5 File

4. Make It Into a Video

5. Share via a Link

Useful Resources on PowerPoint

Effortless Emailing: How to Send PowerPoint Presentations via Email

Why should you email PowerPoint presentations?

How to send PowerPoint presentations via email:

Tips for sending PowerPoint presentations via email:

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How to Quickly Email a PowerPoint Presentation

1. Click Email in Your PowerPoint Share Menu

2. PowerPoint Will Open Your Email Client Automatically

3. Or, Email Your PowerPoint Presentation as a PDF

Finishing Up!

More 60 Second PowerPoint Video Tutorials

Make Great Presentations ( Free PDF eBook Download )

How to Send a PowerPoint Through Email(3 Common Methods)

How to send a PowerPoint through email? (3 Easy Ways)

Method 2: Convert and Share Files in PowerPoint

Method 3: Send PowerPoint as a link

Best Free Alternative to Microsoft Office - WPS Office

Steps to edit Word/Excel/PowerPoint in WPS:

Edit a Word File:

Edit a PowerPoint Presentation:

Q1. Can I send multiple PowerPoint presentations in one email?

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

Effortless Presentation Sharing

How to Email One Slide from Powerpoint: A Step-by-Step Guide

Step by Step Tutorial on How to Email One Slide from PowerPoint

Step 1: Open your PowerPoint presentation

Step 2: Select the slide you want to email

Step 3: Save the selected slide as an image

Step 4: Attach the image to an email

Tips for Emailing One Slide from PowerPoint

Frequently Asked Questions

What if my slide has animations or transitions?

How do I ensure the image quality is good?

Is it possible to email a slide as a PDF?

What should I do if the file size is too large to email?

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1. How to share Google Slides presentations with people and groups

2. How to share a Google Slides presentation via a link

3. How to publish a Google Slides presentation to the web

4. How to download a Google Slides deck as different file type

5. How to email your Google Slides presentations as an attachment

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