project management methodology catalyst

Everything you need to know about Microsoft Catalyst design thinking methodology!

4 min read •

The goal of the Inspire phase, is to identify strategic goals, and initiatives, which a company can leverage to achieve and prioritize these goals. Through workshops, BE-terna guides companies through this process, and helps them produce a document covering the goal of this phase.

The goal of the Design phase is for the company to get a clear picture of the business value of the selected initiatives or projects (through a business value assessment), which was defined in the previous phase. During this stage, the company works with BE-terna to validate the proposed technological solutions (by evaluating the proposed solutions), and help ensure that strategic goals are met.

The goal of the Empower phase, is to validate the results of the first two stages with all stakeholders within the company, and to position them in the strategical, and operational realities of the company. 

The goal of the Achieve phase, is to prepare an action plan, with the necessary elements for the implementation of the jointly agreed activities, from the previous stages. 

A DIGITAL TRANSFORMATION ACTION PLAN IS A MUST!

If a company undergoes digital transformation, in a way that engages both employees and managers, a structured approach to analyse both internal processes, and the customer experience, is meant to be taken into account, both in terms of the potential of a great company culture, and the limitless possibilities of the technology. All of this can be achieved by creating a digital transformation action plan, using the Microsoft Catalyst methodology . The company will have a much more comprehensive and polished action plan, to implement the right/ important steps, on the digital transformation journey,  than if it had tried to do it on their own, or with companies, who lack the holistic experience with digital business practices. Besides this,  BE-terna is using a world-renowned methodology .

90 % OF DIGITAL TRANSFORMATION FAILS, HERE IS WHY! 

If the succession rate is low of digital transformation initiatives, a company can overcome this, by identifying priority challenges, evaluating them, by having a clear plan  on how to overcome them (including potential 3rd party solutions that the company can use) and, above all, by setting  clear priorities on how to implement the initiatives,  which will lead to digital transformation (from quick wins to a future state vision  - which is the goal of digital transformation).

MICROSOFT CATALYST METHODOLOGY POWERED BY BE-TERNA INDUSTRY KNOWLEDGE

Microsoft Catalyst is a modern approach to digital transformation, and is widely adopted globally, because the Microsoft corporation supports it. Moreover, it is one of the best examples of digital transformation, under the leadership of Satya Nadella and his team. Locally speaking, BE-terna was the first to enable companies in the Adriatic region, to harness the power of this world-renowned methodology, and we have already held several workshops for our clients.

Interested in the Microsoft Catalyst Methodology approach? 

Contact our design thinking experts:

Andrej Černivec , Customer Landing Manager: [email protected]

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12 Project Management Methodologies: Types, Tools, Techniques, And How to Choose

Written By : Bakkah

10 Jun 2024

Table of Content

Definition of Project Management Methodologies:

Types of project management methodologies, project management methodologies tools , project management methodologies techniques, how to choose a project management methodology, explore bakkah's leading courses to boost your skills in project management and business analysis:, popular articles.

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Project management methodologies are systematic frameworks and guidelines utilized by organizations to efficiently plan, execute, and complete projects. They offer structured approaches to project management, ensuring adherence to timelines , budgets , and objectives . These methodologies encompass diverse principles, practices, and tools designed to facilitate effective communication and coordination among project-implementing teams. 

Project management methodologies vary in their approach, with some emphasizing flexibility and adaptability (e.g., Agile) while others focus on sequential and structured processes (e.g., Waterfall). The appropriate methodology must be selected according to the type of project and its unique circumstances. The goal is to enhance project efficiency, minimize risks, and deliver high-quality results, ultimately contributing to achieving the specified goals and objectives of the project.

Project management methodologies refer to the systematic frameworks, processes, and guidelines organizations follow to plan, execute, monitor, and complete projects. These methodologies provide a structured approach to managing projects, ensuring they are completed on time, within budget, and meet the specified goals and objectives.

Project management methodologies encompass diverse principles, practices, and tools designed to facilitate effective communication and coordination among project-implementing teams.

They can vary in their approach, with some methodologies emphasizing flexibility and adaptability (e.g., Agile ), while others focus on sequential and structured processes (e.g., Waterfall ). The appropriate methodology must be selected according to the type of project and its unique circumstances.

The goal of Project Management Methodologies is to enhance project efficiency, minimize risks, and deliver high-quality results, ultimately contributing to achieving the specified goals and objectives of the project.

Various tools support their implementation, enhancing collaboration and communication, while diverse techniques facilitate effective project planning, execution, and control.

There are diverse project management methodologies, each with different principles, processes, and approaches. Here are some common types:

1. Waterfall Methodology

Waterfall project management is a traditional approach to project management where tasks are completed sequentially and linearly. 

The methodology is called "waterfall" because progress is seen as flowing steadily downwards through phases, like a waterfall. Each phase must be completed before moving on to the next one, and changes to the project are generally not allowed once a phase is closed.

Here are the main phases in the waterfall project management methodology:

• Requirements: Define project scope , objectives, and deliverables.
• Design: Create a detailed plan for how the solution meets requirements.
• Implementation (or Construction): Include coding or construction of the project.
• Testing: Ensure the project meets specified requirements through various testing phases.
• Deployment (or Implementation): Implement the project in the production environment after the success of testing.
• Maintenance and Support: Address issues and user concerns and make updates as needed.

The waterfall methodology is best suited for projects where the requirements are well-understood and unlikely to change significantly during the development process.

It is often used in industries like construction and manufacturing. However, one of its main drawbacks is its inflexibility to adapt to changes once the project has started, as it does not easily accommodate changes in requirements.

2. Agile Methodology

Agile methodology is an iterative and flexible approach to project management that focuses on collaboration, adaptability, and customer satisfaction.

Unlike the linear nature of the waterfall model, agile divides a project into small increments with minimal planning and delivers functional pieces of the project in short time frames, known as iterations or sprints.

Primary principles and practices of agile include:

• Projects are divided into small manageable iterations, delivering potentially shippable product increments.
• Collaboration and communication between team members, stakeholders , and customers are crucial for quick adaptation to changes and alignment with goals.
• Continuous customer feedback allows for adjustments based on changing requirements.
• Agile is flexible and adaptable to changes in requirements or priorities at any stage.
• Continuous delivery aims for a potentially shippable product at the end of each iteration, allowing for early and regular value delivery to the customer.
• Prioritization and timeboxing based on value and importance ensure focus and urgency in delivering value.
• Agile encourages self-organizing, cross-functional team formation that collectively possess the necessary skills to deliver a complete product.

Popular agile frameworks include Scrum , Kanban , and Extreme Programming (XP), each with specific practices and roles. 

Agile is widely used in software development and various industries for its adaptability and customer-centric approach.

3. Scrum Framework

Scrum is one of the most widely used agile frameworks for managing complex software development projects. It provides a structured yet flexible approach to product development.

Key elements of the Scrum framework include:

• Roles: Include Product Owner, Scrum Master, and Development Team.
• Artifacts: Comprise the Product Backlog, Sprint Backlog, and Increment.
• Events: Include Sprint Planning, Daily Stand-up, Sprint Review, and Sprint Retrospective.

Scrum's iterative and incremental approach, along with its emphasis on collaboration and adaptability, makes it particularly effective for projects where requirements may change or evolve during development.

4. Kanban Methodology

Kanban is a project management methodology that visualizes workflow using boards, cards, and columns. It also limits tasks that are in progress simultaneously to prevent overloading the team and ensure a steady flow of work.

Emphasizing continuous improvement, Kanban employs feedback loops and a pull system, adapting work based on demand. Service Level Agreements (SLAs) are often used in Kanban to define the expected time frames.

Known for flexibility and adaptability, Kanban suits various industries like architecture, construction, marketing, education, software development, design, and law. Kanban fosters collaboration and shared responsibility and allows incremental process improvements based on specific needs and context.

5. Lean Project Management

Lean Project Management (LPM) is an approach to project management that draws inspiration from Lean principles. The Lean philosophy focuses on minimizing waste, optimizing efficiency, and continuously improving processes.

Lean principles are applied to enhance project delivery, reduce unnecessary activities, and deliver value more effectively. 

Principal aspects of Lean Project Management methodology include eliminating waste, using value stream mapping, continuous improvement (Kaizen) , customer focus, pull scheduling, visual management, batch size reduction, flexible planning, and cross-functional team use. LPM is suitable for industries like manufacturing, construction, and software development.

Its focus on efficiency and customer value makes it a valuable approach for organizations seeking to optimize their project delivery processes.

6. PRINCE2 (Projects IN Controlled Environments)

PRINCE2 (Projects IN Controlled Environments) is a widely adopted project management methodology developed by the UK government. It provides a structured and process-driven approach to project management, emphasizing flexibility and adaptability.

PRINCE2 divides projects into manageable stages, with defined roles and responsibilities, ensuring organized and controlled project execution.

The methodology consists of seven processes:

• Starting Up a Project (SU): Ensures project prerequisites are in place.
• Initiating a Project (IP): Defines project scope, objectives, and plans.
• Directing a Project (DP): Provides senior management with chief controls.
• Controlling a Stage (CS): Manages day-to-day project activities.
• Managing Product Delivery (MP): Ensures efficient product work.
• Managing a Stage Boundary (SB): Focuses on transitioning between stages.
• Closing a Project (CP): Formally closes the project and ties up loose ends.

PRINCE2 is known for its focus on continuous improvement and adaptability, making it a valuable tool for delivering successful projects within time, cost, and quality constraints.

Boost your career with Bakkah’s PRINCE2 courses:

• PRINCE2® Training Course Online
• PRINCE2® Agile Foundation & Practitioner Online Course and Certification

7. Critical Path Method (CPM)

Critical Path Method (CPM) is a project management technique that identifies the critical path of activities, potential risks, team roles, and the sequence of tasks determining the shortest project duration. Key steps:

• Task Breakdown: Identify and sequence project tasks. 
• Duration Estimation: Assign time estimates to tasks.
• Network Diagram: Create a visual representation of task dependencies.
• Critical Path Identification: Find the path critical for project completion.
• Float/Slack Calculation: Determine non-critical task flexibility.
• Resource Allocation: Efficiently allocate resources.
• Monitoring and Control: Monitor progress continuously, update schedules, and take corrective actions., update schedules, and take corrective actions.

CPM is an essential tool for effective project planning and control. It aids in prioritizing critical tasks, managing time constraints, and optimizing project schedules. CMP can be used in several projects, such as engineering, manufacturing, construction, and science.

8. Six Sigma ( Continuous Improvement Methodology)

Six Sigma is a data-driven project management methodology focused on improving process efficiency continuously and reducing defects or errors. Developed by Motorola in the 1980s, Six Sigma seeks to minimize variations and achieve higher levels of quality in processes. It is often applied in manufacturing and process improvement projects. Here is a concise overview of the Six Sigma project management methodology:

• Define (D): Clearly articulate the problem, project goals , scope, and customer requirements.
• Measure (M): Establish metrics, collect data, and measure baseline performance.
• Analyze (A): Use statistical tools to identify root causes of defects or inefficiencies.
• Improve (I): Develop and implement solutions, testing and refining as needed.
• Control (C): Establish measures to sustain improvements and prevent the recurrence of defects or issues.

The Six Sigma methodology is often represented by the acronym DMAIC (Define, Measure, Analyze, Improve, Control). Additionally, for more complex or considerable process changes, there is another phase known as DMADV (Define, Measure, Analyze, Design, Verify).

Bakkah provides certification levels such as Six Sigma Green Belt and Six Sigma Black Belt are available for individuals to demonstrate proficiency in applying Six Sigma principles and methodologies. Organizations implementing Six Sigma often experience enhanced efficiency, reduced defects, and improved customer satisfaction.

9. RAD (Rapid Application Development)

Rapid Application Development (RAD) is a project development methodology that prioritizes quick iterations and prototypes over extensive planning.

It involves user participation throughout the process, parallel development of system components, and a flexible, adaptive approach. Prototyping is a key feature, allowing for continuous refinement based on user feedback. RAD aims to deliver a functional product rapidly, focusing on time and cost efficiency.

Popular RAD tools include Microsoft Visual Basic, PowerBuilder, and OutSystems. The methodology suits projects with changing requirements but may not be ideal for highly structured endeavors.

10. Incremental and Iterative Methodologies

Incremental development involves dividing the project into small increments, each delivering a part of the final product's functionality linearly. User feedback is integrated after each increment, providing ongoing adaptability and the ability to identify and correct issues early. This approach enables early delivery and reduced project risk.

On the other hand, iterative development goes through cycles or iterations, refining the entire system with each iteration. It is highly flexible and accommodates changing requirements throughout the development process.

11. Hybrid Methodologies

Hybrid methodologies in project development involve blending elements from different traditional and agile approaches to create a flexible and tailored solution. That allows teams to adapt practices based on the project's unique requirements, leveraging both structured planning and iterative development. 

In a hybrid methodology, the most appropriate elements from each methodology are identified and combined harmoniously. Examples include combining Waterfall and Scrum or integrating lean principles with agile practices.

The goal is to manage risks effectively, enhance flexibility, and address the project-specific needs. Effective communication is crucial to mitigate potential challenges introduced by diverse practices integration.

12. Extreme Programming (XP)

XP is an Agile methodology that emphasizes collaboration, adaptability, and delivering high-quality software through practices such as continuous testing and frequent releases.

Extreme Programming methodology is one of the famous methodologies for managing and developing software and other technical projects. It is based on diverse principles and practices, focusing on increasing software quality and improving team productivity.

A team needs to follow this method if the project is fast-paced or subject to regular change and thus has a dynamic rather than static nature.

The Extreme methodology also aims to achieve productive cooperation between team members and increase the quality of the final product and its flexibility in the face of changes.

Here are the main principles and practices of Extreme Programming:

• XP is built on a set of core values, including communication, simplicity, feedback, and courage.
• Developers work in pairs, one writing code and the other reviewing it in real-time. That promotes collaboration, knowledge sharing, and code quality.
• Developers write tests before writing the actual code. That ensures that the code meets specifications and facilitates maintenance and updates.
• Code is integrated frequently to identify and address integration issues early in the development process.
• XP improves code design regularly without changing its functionality.
• XP keeps the design as simple as possible, making it easier to understand, modify, and maintain.
• Frequent and direct interaction with the customer allows for quick adjustments to changing requirements and priorities.
• XP emphasizes continuous improvement through regular reflection on the development process and changes in implementation to enhance efficiency and quality.

Bakkah provides a variety of accredited project management Courses for all professional certificates in project management, risk management, and others.

In brief, choosing the most suitable project management methodology depends on factors such as project size, complexity, industry, and organizational culture. Project managers often customize or combine methodologies to best fit the unique requirements of their projects.

Project management methodologies are often supported and implemented using various tools to enhance efficiency, collaboration, and communication throughout the project lifecycle. Here are some commonly used tools associated with project management methodologies:

1. Project Management Software

Tools like Microsoft Project, Asana, Jira, Trello, and Monday.com provide features for project planning , scheduling , task assignment, and progress tracking.

2. Version Control Systems

Git, SVN (Subversion), and Mercurial help manage changes to source code and documentation, ensuring version control and collaboration in software development projects.

3. Communication and Collaboration Tools

Slack, Microsoft Teams, and Discord facilitate real-time communication, file sharing, and collaboration among team members, supporting Agile and remote work environments.

4. Gantt Charts

Tools like GanttPRO and SmartDraw help create visual representations of project timelines, tasks, and dependencies, commonly used in Waterfall and traditional project management methodologies.

5. Kanban Boards

Trello, KanbanFlow, and LeanKit enable teams to visualize work and optimize workflow, particularly in Agile and Lean methodologies.

6. Scrum Tools

Jira, VersionOne, and Targetprocess support the Scrum framework with features for sprint planning, backlog management, and burndown charts.

7. Resource Management Tools

Workfront, Mavenlink, and TeamGantt assist in resource allocation, workload tracking, and managing team capacity in project management.

8. Risk Management Tools

RiskWatch, RiskyProject, and ProjectManager.com help identify, assess, and manage risks throughout the project lifecycle.

9. Collaborative Document Management

Tools like SharePoint, Google Workspace, and Dropbox Business enable teams to collaborate on documents, share project-related files, and ensure version control.

10. Continuous Integration and Deployment (CI/CD) Tools

Jenkins, Travis CI, and GitLab CI/CD automate integration code changes process and deploying software, commonly used in Agile and DevOps methodologies.

11. Time Tracking and Timesheet Tools

Harvest, Toggl, and Clockify assist in tracking project-related activities, allowing for accurate time management and resource allocation.

12. Customer Relationship Management (CRM) Tools

Salesforce, HubSpot, and Zoho CRM support customer-centric projects. That helps teams manage client interactions, feedback, and requirements.

Project managers and teams should carefully select tools that align with their chosen methodologies and project requirements. Integrating these tools can significantly improve project management efficiency and contribute to successful project outcomes.

Project management methodologies involve various techniques to plan, execute, and control projects effectively. Here are some commonly used techniques associated with project management methodologies:

1. Work Breakdown Structure (WBS)

Break a project into smaller, manageable tasks and create a hierarchical structure to define clearly the scope and deliverables.

2. PERT (Program Evaluation and Review Technique) and CPM (Critical Path Method)

Techniques for scheduling and managing tasks by identifying critical paths and dependencies and estimating project duration.

2. SWOT Analysis

Evaluate the project's Strengths, Weaknesses, Opportunities, and Threats to make informed decisions and develop effective strategies.

3. Risk Management

Identify, assess, mitigate, and monitor risks throughout the project lifecycle to minimize potential negative impacts.

4. Stakeholder Analysis

Identify and analyze stakeholders to understand their interests, influence, and expectations and ensure effective communication and engagement.

5. PERT Charts (Program Evaluation and Review Technique)

Graphical representations of project tasks and their dependencies, helping visualize the project schedule and critical path.

6. Scrum Meetings

Daily Standups, Sprint Planning, Sprint Review, and Sprint Retrospective are regular Scrum meetings that facilitate communication and collaboration in Agile projects.

7. Earned Value Management (EVM)

Analyze project performance by measuring the planned value, earned value, and actual cost to assess progress and forecast future performance.

8. Quality Management

Implement techniques such as quality audits, inspections, and control charts to ensure project deliverables meet predefined quality standards.

9. Mind Mapping

Visualize project ideas, requirements, and tasks using mind maps to stimulate creative thinking and organize information in a structured way.

10. Critical Chain Method

Identify and manage resource dependencies to optimize project schedules and improve overall performance.

11. Prototyping

Creating a working model or prototype of a product or system to gather feedback early in the development process is common in Agile and iterative methodologies.

12. Benchmarking

Compare project performance metrics and processes against industry standards or best practices to identify areas for improvement.

13. Dependency Mapping

Identify and visualize dependencies between different tasks or project activities to understand their interrelationships and potential impacts.

14. Agile Estimation Techniques

Use techniques like Planning Poker, Relative Sizing, and Story Points to estimate the effort required for Agile project tasks.

15. Change Management

Implement strategies and techniques to manage and communicate changes effectively, ensuring minimal disruptions to project progress.

16. Communication Plans

Developing plans outlines how project information will be communicated to stakeholders, ensuring clear and consistent communication.

These techniques are often applied based on the specific requirements, characteristics, and principles of the chosen project management methodology. Project managers may tailor and combine these techniques to suit the needs of their projects.

Choosing a suitable project management methodology is crucial for the success of a project. The decision should be based on the project's characteristics, team dynamics, organizational culture, and the nature of the work to be performed. Here is a step-by-step guide on how to choose a project management methodology:

1. Understand Project Requirements

Clearly define the project scope, objectives, and deliverables. Consider the size, complexity, and nature of the project work.

2. Assess Team Skills and Experience

Evaluate the skills and experience of the project team. Consider their familiarity with different methodologies and their adaptability to new approaches.

3. Consider Project Flexibility

Assess the level of flexibility required throughout the project. Some projects may benefit from a more adaptive and iterative approach, while others may require a more structured and sequential process.

4. Examine Project Constraints

Identify any constraints such as budget limitations, time constraints, regulatory requirements, or client preferences that may influence the choice of methodology.

5. Evaluate Organizational Culture

Consider the existing organizational culture and whether it aligns with the principles of certain project management methodologies. Some organizations may prefer traditional, plan-driven approaches, while others may be more receptive to Agile or iterative methods.

6. Define Stakeholder Involvement

Determine the level of involvement and collaboration required from project stakeholders. Some methodologies, like Agile, emphasize continuous stakeholder engagement and feedback.

7. Analyze Project Risks

Evaluate the potential risks associated with the project. Some methodologies, such as Agile, are well-suited for projects with high uncertainty and evolving requirements.

8. Review Industry Standards

Consider industry standards and best practices. Certain industries or project types may have specific guidelines or regulations that align with particular methodologies.

9. Explore Hybrid Approaches

Assess the possibility of combining elements from different methodologies to create a hybrid approach tailored to the project's specific needs.

10. Pilot or Prototype

If feasible, consider running a pilot or prototype using a small-scale version of the project to test how well a methodology fits the team and project requirements.

11. Consult with Stakeholders

Seek input from key stakeholders, including team members, clients, and sponsors. Understand their preferences, expectations, and concerns regarding project management approaches.

12. Training and Transition Plan

Evaluate the readiness of the team to adopt a new methodology. Plan for necessary training and establish a transition plan to smoothly implement the chosen methodology.

13. Continuous Improvement

Be open to evaluating and adjusting the chosen methodology throughout the project. Continuous improvement is essential to address evolving project needs and improve overall project management processes.

Elevate your project management skills with Bakkah Learning's expert-led courses. From PMP to Prince2, Six Sigma to Agile, we offer tailored programs to suit your career goals. With interactive learning, flexible access, and certification preparation, we're your partner for professional growth. Start your journey to mastery today with Bakkah Learning!

Here are some Project Management Courses :

• Certified Associate in Project Management CAPM Course
• PMI-ACP® certification
• PgMP certification
• PMI Scheduling Professional - PMI-SP certification

Risk Management Courses And Certifications:

• Risk Management Professional - PMI-RMP Course
• MoR Certification and course

PRINCE2 Courses

• PRINCE2 Certification
• PRINCE2 Agile.

Project Management Tools:

• Primavera P6 Course
• MSP Course - Managing Successful Programmes
• Microsoft Project training course  

Portfolio Management

• P3O Foundation certification
• Management of Portfolios MoP
• The Portfolio Management Professional – PfMP certificate
• Lean Six Sigma Yellow Belt Course
• Lean Six Sigma Green Belt Course
• Lean Six Sigma Black Belt Course

Ultimately, the choice of a project management methodology should be a thoughtful and informed decision that aligns with the unique characteristics of the project and the organization. Regularly reassess the chosen methodology to ensure its continued effectiveness and make adjustments as needed.

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Project Managers: The Catalyst for Smooth CPM Implementations

by Maggie Igl | Aug 29, 2024 | Finit , OneStream

A strategic investment in OneStream combined with the right implementation partner unlocks transformative financial potential. As you work through your statement of work and assess implementation costs, you may hesitate at the project manager line item. Could scraping this role be an effective way to save money, especially if someone in your organization could manage the details? Maybe, but it’s a risk. CPM project management is best orchestrated by someone who is completely focused on the task and has a unique skillset of project management and technical expertise. Tasking the project management to someone who lacks these specific skills – or who has them but is expected to perform this function beyond their typical duties during an implementation – can result in communication breakdowns, neglected key details, and unpleasant budget surprises.

Project management (PM) helps ensure effective operational coordination through communication, planning, and execution. The ability to transform complex messages into clear and compelling narratives that resonate with various stakeholders is key. PM also demands a delicate balance of strategic foresight and tactical execution; meditating on the larger picture to assess for dependencies and risks, while living in the details to ensure next steps are not overlooked. Projects thrive when PMs exude emotional intelligence as well, working hard to build relationships and advocate for everyone’s success– both individually and collectively.

Transforming financial visions into reality requires careful orchestration and unparalleled teamwork. To ensure a smooth execution, a dedicated project manager well-versed in the tools, change management methodologies, and requirements of each of Finit’s proven five stages of implementation is a tactical advantage. Finit’s PM approach is built on the experience of successfully delivering over 450 OneStream implementations, and over 1,000 CPM implementations.

Finit takes PM to the next level by ensuring our people leverage deep organizational skills to manage nuance and complexity that are inevitable in OneStream implementations.  This is enabled by PMs completing robust and highly relevant training including OneStream’s Application Build for Administrators and Smartsheet’s Project Management Capstone to ensure they can effectively understand the project and leverage a suite of in-house Smartsheet templates to efficiently manage project execution and key details.

 Finit PMs possess the unique knowledge and understanding of OneStream, CPM project management, and Finit implementation methodology. This enables them to proactively identify and escalate risks, and to present various options for clients to choose from so they can make informed decisions on how to address and get back on track. Let’s examine a few real-life examples where Finit PMs have demonstrated expeditious problem-solving skills to overcome unforeseen yet often inevitable challenges in a CPM implementation:

• A client underwent an acquisition in the middle of an implementation project, doubling the size of their services. Several client partners were pulled away from the implementation work to support the acquisition, most notably one of the key builders. Finit’s project trackers helped quantify the growing lag due to the loss of resources, which enabled the Finit PM to quickly identify a few options to mitigate this lag. The options, along with the pros & cons of each option, were presented to the key project stakeholders. The team ultimately decided to allocate the work of the now-lost resource to the other members of the client and Finit teams in an effort to stay on track. Stakeholders understood potential impacts to timeline and budget, and we worked together to mitigate overages as much as possible.
• A project ended up being much more complicated than anticipated, and in the middle of the creation stage the Finit PM identified more time and budget would be needed to complete the project as scoped. Understanding the client was sensitive to budget, several options were presented including no budget change with build reduction, no budget change with a timeline extension and more human resources from the client to help close the gap, or build maximization and understanding a threshold for likely incurred cost. The client was able to make an informed decision and the project plan was updated accordingly. With less experienced teams, these situations tend to be identified much later – and thus are much more disruptive. However, thanks to the experience, training, and tools that Finit provides our PMs to identify the risk and flag it early, we were able to mitigate the risk and course-correct without a major change.

At Finit, we take pride in providing exceptional service – including project management. Our people possess the skills necessary to deliver on the capabilities mentioned above and are supported with the tools and training necessary to ensure Finit continues to Deliver Amazing. Roadblocks, risks, and barriers are inevitable in an CPM implementation, but our PMs spend time each week surveying for and assessing these risks so that we can mitigate them as efficiently as possible. Don’t make the mistake of under-resourcing your project management. If you would like to learn more about how a Finit PM can service your upcoming OneStream implementation, reach out to us at [email protected].

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Top 20 project management methodologies

Choosing the right project management methodology is essential. here are the 20 most popular project management methodologies (pmms) in practice today..

With the right project management methodology, project management offices (PMOs) can assist their organizations in improving business outcomes — but this requires more than recognizing organizational priorities. For most companies, recent external forces such as COVID-19 and industry disruptions brought about by the pace of digital change have shifted company goals and priorities, making it necessary to re-evaluate whether the project methodologies they have in place can effectively and efficiently achieve new business goals while reducing risks

With so many different — and in some cases, overlapping — approaches to managing the complexities of any given project, how can you know which project management methodology is best? Here, we outline the most popular project management methodologies (PMMs) in practice today, comparing their focus and principles.

When considering these project management methodologies, it is important to note that there isn’t always a single solution in all cases, even within the same organization. The following table provides a brief snapshot of the focus of the 20 most popular project management methodologies, with the benefits — and drawbacks — of each defined more broadly below.

Waterfall is recognized as a traditional sequential methodology and has been a mainstay project management methodology for many years. It is used across many industries, but most commonly in software development. It comprises static phases (requirements analysis, design, testing, implementation, and maintenance) that are executed in a specific, linear order.

Waterfall allows for increased control throughout each phase. It offers a more formal planning stage that may increase the chances of capturing all project requirements upfront. It reduces the loss of any key information and requirements in the initial stages. One downside is that waterfall can be highly inflexible if a project’s scope changes after it is already under way.

Agile takes a significantly different approach to project management . It was initially developed for projects that require significant flexibility and speed, and it is focused on providing continuous improvement to delivering better quality solutions. To achieve this, agile is composed of short delivery cycles, aka “sprints.” Agile may be best-suited for projects requiring less control and more real-time communication within self-motivated team settings.

As a project management methodology, agile is highly interactive, allowing for rapid adjustments throughout a project. It is commonly used in software development projects in large part because it makes it easier to identify issues quickly and to make modifications early in the development process, rather than having to wait until testing is complete. Agile offers repeatable processes, reduces risk, allows for immediate feedback, provides fast turnaround, and reduces complexity. Drawbacks of agile include a greater time commitment needed from stakeholders when going through each iteration and potentially less documentation compared to waterfall.

Waterfall and agile hybrid

While many teams will favor either waterfall or agile, the benefits of both approaches can create a case for a hybrid project management methodology solution, one in which the planning and requirements phase is undertaken under a waterfall approach and the design, develop, implement, and evaluate phases follow the agile methodology.

Critical path method (CPM)

CPM is a step-by-step methodology used for projects with interdependent activities. It is focused on maximizing project activities and finding the shortest path (timeline) to task and project success using a work-breakdown structure (WBS) and a timeline to complete, as well as dependencies, milestones, and deliverables. It outlines critical and noncritical activities by calculating the “longest” (on the critical path) and “shortest” (float) time to complete tasks to determine which activities are critical and which are not. One downside to CPM is that some teams may not always recognize the critical path, especially in larger more complex projects.

Critical chain project management (CCPM)

CCPM differs from CPM in that it focuses on the use of resources within a project instead of project activities. To address potential issues with resources, buffers are built in to ensure projects are on time and that safety is not compromised. It requires ensuring everyone is up to speed on critical chain and effort to gain buy-in into this methodology from all stakeholders.

Six Sigma was originally developed by Motorola to eliminate waste and improve processes and profits. It is data-driven and has three key components:

• DMAIC: Define, measure, analyze, improve and control
• DMADV: Define, measure, analyze, design and verify
• DFSS: Design for Six Sigma, which can include the previous options, as well as others, such as IDOV (identify, design, optimize and verify).

Six Sigma is sometimes debated as a methodology in the project management community. This methodology adds some potential rigidity that can stifle creativity or delay project delivery.

Named after a play formation in rugby, Scrum is part of the agile framework and is also interactive in nature. “Scrum sessions” or “30-day sprints” are used to determine prioritized tasks. A Scrum master is used to facilitate instead of a project manager. Small teams may be assembled to focus on specific tasks independently and then meet with the Scrum master to evaluate progress or results and reprioritize backlogged tasks. Larger teams may have trouble adapting to Scrum and it can fail or be subject to scope creep, especially if all team members are not fully engaged and committed. To avoid duplication and confusion, roles need to be well-defined.

Lean development (LD)

Originally designed by Toyota, Lean was developed to focus on reducing waste while maximizing output and increasing stakeholder value. While Lean got its start in the manufacturing industry, it is applied in various industries today because its focus is not sector-specific. Lean follows seven key principles: reduce waste, improve quality, share knowledge with others, remain in a state of continuous improvement, faster turnaround, removing silos, and maintaining an environment of respect. Lean relies on full stakeholder commitment, which can be problematic when stakeholders are reluctant to change or afraid of change. This can result in delivery inconsistencies.

Lean Six Sigma

This hybrid of Lean and Six Sigma focuses on the customer with the goal of improving business efficiency and effectiveness in identifying and understanding how the work gets done (the value stream). Lean Six Sigma strives to improve processes, remove unnecessary waste, and reduce defects, but it can be costly and time-consuming for companies to implement in-house.

Kanban focuses on ongoing collaboration and fosters an environment of continuous learning and improvement. It uses visual boards and cards to help teams see tasks that are complete, in progress, and outstanding. All activities are based on being able to visualize daily tasks, carefully balance work in progress, and manage backlog. Overloaded or outdated boards, however, can create confusion or result in failure. 

Scrumban provides product development and support teams with the best features from Scrum and Kanban. By combining Kanban’s pull system and Scrum’s backlog prioritization and short cycles, teams are not only able to complete work quickly and effectively, but also improve processes by exposing areas of weakness. By leveraging the benefits of both frameworks, teams eventually reduce waste, shorten lead time, turnaround time, and deliver higher quality products and services. Geared toward larger teams, the success of Scrumban relies on a stable supply of products or components and team roles need to be well-defined.

Event chain methodology (ECM)

As an additional option to CPM or CCPM, ECM is focused on identifying, analyzing, and managing any potential risks at the start of a project. The goal is to determine the chance of a risk becoming a reality, when it might strike, and what the impact might be to the project. There are six major principles that guide ECM: identifying a chain of events, identifying their timing and status, identifying critical events, mapping out or diagraming the chain of events, monitoring the chain of events performance, and quantifying the impact. Some teams may not recognize that an event can trigger an opportunity rather than just a potential problem.

Extreme programming (XP)

This methodology is intended to improve the quality and functionality of software as stakeholder needs change. XP uses short development cycles and requires constant collaboration, due to frequent releases. Advantages: XP can do wonders for productivity for a project team that needs a high production level. Teams are kept on their toes and find XP less focused and structured.

As an agile approach, Crystal was designed by IBM as a way to improve project results by focusing efforts on the people-side of projects. Specifically the focus is placed on the skills, abilities, and collaboration of team members. Crystal is based on two core beliefs.

• Teams are likely to identify and develop workflow improvements
• Projects are unique, making it more likely that project teams are the most suited for determining how to do the work more effectively.

Crystal might not be suitable for some remote teams due to the need for close and frequent communication and brainstorming.

Feature-driven development (FDD)

Developed for larger-scale projects but applicable to projects of any size, FDD helps to address some of the complexities that larger projects might pose by developing fast, repeatable processes that can be accomplished in smaller spans of time by various teams throughout an organization. This approach follows some key processes that include developing an overall model, compiling a list of features, planning based on each of the identified features, designing the features, and building the features. FDD may not work best for smaller teams, and limited written stakeholder documentation may become an issue.

Dynamic systems development method (DSDM)

Developed as a way to align with companywide strategic goals, DSDM focuses on the delivery of proven business benefits. This approach focuses on eight key principles:

• The need to stay focused on business requirements
• On-time delivery
• Collaboration is essential
• Quality as a top priority
• Building incrementally based on solid pillars
• Using an iterative development approach
• Using clear and ongoing communication
• Maintaining control

Costly implementations using DSDM makes it less suited to smaller businesses.

Adaptive software development (ASD)

This approach works to help teams become more agile when dealing with change. Teams are encouraged to remain in a state of continuous learning in order to improve development. ASD is built on a three-phases, speculation, collaboration, and learning. ASD requires a significant amount of resourcing and higher costs making it more suitable for larger organizations.

Rapid application development (RAD)

RAD focuses on the user’s input based on testing, and how well a product is working compared to its intended goals. RAD first identifies the requirements, quickly builds prototypes and garners user input. Then based on the input, identifies requirements and builds prototypes again. User testing is then conducted and the final product is delivered. RAD is more complex and requires experienced and skilled team members seeking to deliver in shorter time frames.

Rational unified process (RUP)

RUP helps teams simplify product development and helps reduce risks. It works well in software development projects. It is similar to Waterfall, but RUP has four iterative phases: inception, elaboration, construction, and transition. Each stage involves regular and frequent stakeholder feedback while exploring ideas and defining requirements. One potential issue is, RUP is process-dependent and relies heavily on stakeholder feedback.

Combines waterfall and an iterative mode to make it easier for teams to adapt. Spiral is divided into four stages: analysis, risk evaluation, execution, and planning. It works best for long-term and higher-risk projects. Within every stage there are multiple risk assessments and review processes. Spiral is costly and is less suitable for smaller projects.

More on project management:

• Project management guide: Tips, strategies, best practices
• What is a project manager? The lead role for project success
• 5 early warning signs of project failure
• 12 project management myths to avoid
• 16 tips for a smooth switch to agile project management
• The 15 best project management tools for business
• Scrum vs. Lean vs. Kanban: Comparing agile project management frameworks
• Agile project management: A comprehensive guide
• 6 common project management mistakes — and how to avoid them
• Top 11 project management certifications for 2017
• 6 traits of highly effective project managers
• 7 goals every project manager should aspire to achieve
• Project management: 7 steps to on-time, on-budget, goal-based delivery

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• 1.  Project Management Basics

A. The traditional, sequential methodologies

B. the agile family, c. the change management methodologies, d. the process-based methodologies, e. other methodologies, f. the pmbok “method”.

• 3.  Project Management Life Cycle
• 4.  Best Project Management Software
• 5.  Team Collaboration Tips
• 6.  Agile Methodology Basics
• 7.  Agile Project Management Tools & Techniques
• 8.  Project Management Frameworks
• 9.  Resources
• 10.  Glossary
• 11.  FAQ
• Project Management %09guide

Project Management Methodologies

The top project management methodologies

“You mean there’s more than one project management methodology?” There are quite a lot of them, actually, and some even combine to form new hybrid approaches. But what are they exactly? How do they help project teams work better? And what makes one methodology better than another?

Project management methodologies are essentially different ways to approach a project. Each one has a unique process and workflow.

Here, we look at some of the top project management methodologies, grouped by similarity and popularity.

Before we begin, you can unlock a free trial with Wrike right now to try out our powerful features, collaborate with colleagues in real time, and streamline all your projects in one platform.

Waterfall project management methodology

The most common way to plan out a project is to sequence the tasks that lead to a final deliverable and work on them in order. This process is also known as the waterfall methodology — the traditional method for managing projects and the one that is simplest to understand. You have to complete one task before the next one begins in a connected sequence of items that add up to the overall deliverable. It’s an ideal method for projects that result in physical objects (buildings, computers), and you can easily replicate project plans for future use.

The power of this methodology is that every step is preplanned and laid out in the proper sequence. While this may be the simplest method to implement initially, any changes in stakeholders’ needs or priorities will disrupt the series of tasks, making it very difficult to manage. This methodology excels in predictability but lacks in flexibility.

Critical path method (CPM)

The critical path method was developed in the 1950s, based on the idea that there are some tasks you can’t start until you finish the previous one. When you string these dependent tasks together from start to finish, you plot out your critical path.

Identifying and focusing on this critical path allows project managers to prioritize and allocate resources to get the most important work done and reschedule any lower priority tasks that may be clogging up your team’s bandwidth. This way, if you need to make changes to the project schedule, you can optimize your team’s work process without delaying the results.

This way, if you need to make changes to the project schedule, you can optimize your team’s work process without delaying the results. A Gantt chart is one of the most common ways to visualize the critical path in project management.

Further Reading:

Critical Path Is as Easy as 1-2-3

How to Calculate Critical Path in Project Management

Critical chain project management (CCPM)

Critical chain project management takes the critical path method one step further. CCPM is a methodology that focuses on the resources needed to complete the project’s tasks by adding resource availability to the critical path. It also builds buffers of time around these tasks in the project’s schedule, ensuring the project meets its deadlines.

Agile project management methodologies are growing in popularity, thanks to a highly competitive business environment and increased innovation. In general, Agile methodologies prioritize shorter, iterative cycles and flexibility.

Let’s take a look at some of the most popular Agile frameworks.

Agile project management methodology

The core of the Agile methodology was developed in 2001 with four central values:

• Individuals and interactions over processes and tools
• Working software over comprehensive documentation
• Customer collaboration over contract negotiation
• Responding to change over following a plan

The Agile Manifesto of Software Development put forth a groundbreaking mindset on delivering value and collaborating with customers. Today, Agile can refer to these values as well as the frameworks for implementing them, including Scrum, Kanban, extreme programming, and adaptive project framework.

What do these various Agile frameworks have in common?

Project objectives are made clear by the customer (internal or external), while the final deliverable can change as the project progresses. The project team works in iterative cycles, always evaluating results at the end. Depending on the results of these evaluations, the final deliverable may be modified to better answer the customer’s needs. Continuous collaboration is key, both within the project team and with project stakeholders .

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Scrum is the most popular Agile development framework because it is relatively simple to implement. It also solves many problems that software developers struggled with in the past, such as convoluted development cycles, inflexible project plans, and shifting production schedules.

In Scrum, a small team is led by a Scrum master whose main job is to clear away all obstacles to working efficiently. The team works in short cycles of two weeks called “sprints,” though the team members meet daily to discuss their work and any roadblocks that need clearing. This methodology allows for rapid development and testing, especially within small teams.

Fundamentals of the Scrum Methodology

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Kanban is another framework for implementing Agile based on a team’s capacity. It originated in Toyota’s factories during the 1940s. The departments used a visual system of cards (“Kanban”) to signal that their team was ready for more raw materials and had more capacity to produce.

Today, this visual approach to managing a project is well-suited to work that requires steady output. Project teams create visual representations of their tasks, often using sticky notes and whiteboards (or online Kanban boards ), moving the notes or tasks through predetermined stages to see progress as it happens and identify where roadblocks could occur.

Extreme Programming (XP)

Extreme programming (XP) is another offshoot of Agile. XP is a methodology designed to enhance software quality (and simplicity) and a development team’s ability to adapt to customers’ needs. Much like the original Agile formula, XP features short work sprints, frequent iterations, and constant collaboration with stakeholders. Change can happen within a sprint. If work hasn’t started on a specific feature, it can be swapped out and replaced by a similar task.

Adaptive Project Framework (APF)

Adaptive project framework grew from the difficulty in managing most IT projects using traditional project management methods due to uncertain and changing requirements.

APF begins with a requirements breakdown structure (RBS) to define strategic project goals based on product requirements, functions, sub-functions, and features. The project proceeds in iterative stages, and at the end of each step, teams evaluate previous results to improve performance and practices. Stakeholders can also change the project’s scope at the start of each stage so the team can produce the most business value.

Some methodologies deal with managing projects, but with an extra focus on change management — especially planning for risks and taking control of change when it happens. Notable methods include:

Event chain methodology (ECM)

The underlying idea behind event chain methodology is that potential risks often lie outside the project’s scope. It’s essential to prepare for these risks and plan your response since unexpected events will impact your project’s schedule, deliverables, and potentially its success.

Extreme Project Management (XPM)

Extreme project management (XPM) is the opposite of waterfall. It offers you a way to manage massive change and still move forward to project completion. In XPM, you can alter the project plan, budget, and even the final deliverable to fit changing needs, no matter how far along the project is. It’s a good option when managing projects with a short timeline of anywhere from a few weeks to mere days.

What Is Extreme Project Management and Is It Right for Your Team?

Next, we have the project management methods that practically veer into business process management (BPM), where each approach focuses on work as a collection of processes. While project management purists may argue that these methods belong on a different list, we think these are still good ways to plan and execute a project.

Lean is a methodology focused on streamlining and cutting out waste. The first step is to create a work process breakdown to identify and eliminate bottlenecks and delays. The goal is to do more with less — to deliver value to the customer using less manpower, less money, and less time.

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Six sigma is a statistics-based methodology seeking to improve the quality of a process by measuring the defects or bugs present and eliminating as many as possible. A process can attain a six sigma rating if 99.99966% of the final product — your project deliverable — is defect-free.

Lean six sigma

Combining the minimalist approach of lean (“no waste!”) and the quality improvement of six sigma (“zero defects!”), lean six sigma focuses on eliminating waste so that projects are more efficient, cost-effective, and truly answer customers’ needs.

Process-based project management

Process-based project management is a methodology aligning all project objectives with a company’s larger mission and corporate values. All project goals and tasks remain strategic and must roll up to the larger corporate objectives. The steps involved include defining the process, establishing metrics, measuring methods, adjusting goals when these prove unstable, planning improvements, and implementing them.

PRINCE2 stands for Projects In Controlled Environments. It’s a method for managing projects used by the UK government and characterized by a product-based planning approach. In PRINCE2, a structured project board is in charge of high-level activities such as setting the business justification and resource allocation. A project manager takes care of the lower level, day-to-day activities like scheduling. This methodology gives teams greater control of resources and the ability to mitigate risk effectively.

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PRiSM stands for Projects Integrating Sustainable Methods and aims at managing change while incorporating environmental sustainability into its processes. The goal with PRiSM is to complete tasks while reducing a company’s negative environmental and social impact. It is, quite literally, green project management.

Benefits realization

From conception to execution to delivery and beyond, the benefits realization methodology focuses on whether your deliverables satisfy the benefits the customer expects, and not just whether you delivered it on time or within budget. This methodology ensures that you provide real value to customers and stakeholders.

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While it may be debatable whether this is a true project management methodology, you will find organizations that say they use the project management body of knowledge (PMBOK) method for managing projects.

While not an official methodology, this system involves breaking down projects into the five process groups agreed upon by the Project Management Institute (PMI) and documented in the Guide to the Project Management Body of Knowledge (PMBOK). The five stages include:

• Controlling

What’s inside the PMBOK guide

WThe PMBOK collects set processes, best practices, terminologies, and guidelines that the project management industry accepts as standards. You’ll find it documented in the book, A Guide to the Project Management Body of Knowledge (PMBOK Guide) , compiled and overseen by the Project Management Institute (PMI).

The PMBOK Guide provides project managers with guidelines and best practices, defining everything from the project life cycle to project management strategies and concepts. The PMBOK Guide details the various project management processes that interact and overlap throughout a project’s life cycle.

The 10 project management knowledge areas of PMBOK

PMBOK officially recognizes 47 typical project management processes, organized into 10 knowledge areas:

• Project communication management: Processes that disseminate information among team members and external stakeholders, ensuring that data is exchanged continuously, and more importantly, understood by all concerned.
• Project cost management: Processes regarding budgets, funding, spending allocation, and timing. Cost management is dependent on activity estimates from time management.
• Project human resources management: Processes involving managing your project team, like sourcing, hiring, assigning roles, professional development, and fostering team spirit.
• Project integration management: Processes necessary to define, consolidate, and coordinate all the other processes and project management activities. These processes are vital in setting expectations and keeping communication lines open.
• Project procurement management: Processes for planning, budgeting, and purchasing resources — whether physical or informational — to complete work.
• Project quality management: Processes that define a project’s success or criteria for considering the task complete. The team manages quality at every stage of the project, from planning to continuous performance improvement.
• Project risk management: Processes involved with preparing for and managing unexpected risks.
• Project scope management : Processes managing the scope or parameters of a project. These processes ensure the range is well-defined and that all requirements remain within the limit.
• Project stakeholder management : Processes that identify who will be impacted by the project and manage relationships with them, including strategies for collaborating with stakeholders on project direction and execution.
• Project time management: Processes needed to ensure the project is completed before the specified deadline.

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Empower your project management methodology with Wrike

In conclusion, choosing the right project management methodology can make a significant difference in the success of your project. Each methodology has its unique characteristics, advantages, and disadvantages, and selecting the appropriate one depends on various factors such as project size, complexity, and team expertise. 

Wrike offers an extensive range of features that cater to different project methodology needs and objectives, from Agile to Waterfall. With customizable workflows, pre-built templates, time-saving automation, and a user-friendly interface, Wrike makes it easy to implement new methodologies from scratch.

Whether you run a small business or a large enterprise, Wrike can help you manage your tasks more efficiently and tick off your to-do list. Use Wrike to increase your team’s productivity and deliver projects on time, every time.

Choose the Right Project Management Methodology

How to choose the right project management methodology.

How do you choose the right methodology for your project with so many different options available? You should pick based on the needs of your project and your team. Two tips are relevant here:

A. Start with the end in mind

Take a look at your requirements, project goals, and objectives. What does your final deliverable need to look like? What benefits should it provide? Here are some examples:

• If it’s a physical object, such as a building or a household product with very definite materials and stakeholder expectations, it may benefit from a sequential methodology such as waterfall or critical path.
• If it’s a software product or app that is not set in stone, a flexible Agile methodology may be just what the project needs. 
• If environmental sustainability is a core value of your organization and essential to the delivery of your product, try PRiSM. 
• Process-based methodologies such as lean or lean six sigma support the rapid development of a minimum viable product.

B. Assess what’s already working

Don’t forget to look at the processes you already have in place that have proven successful for your team. In what kind of work environment does your team excel?

• If they thrive on collaboration, incorporating new ideas as they work, and even last-minute pivots due to changing needs, consider methodologies such as Scrum, Kanban, XP, or APF.
• Or do they prefer an orderly, structured plan that accomplishes tasks sequentially? Then look at methodologies such as waterfall, critical path, and critical chain project management.

Now that you’ve been introduced to the various methodologies, the next step is to understand each phase of the project life cycle, so you can start planning your project from start to finish.

In the next section, we outline everything you need to know about the project life cycle.

Artem Gurnov

Artem is a Director of Account Development at Wrike. He previously held the role of Project Manager, overseeing a team of customer success managers (CSMs). Over the years of building teams and scaling business processes, he has successfully deployed multiple projects, from automating client outreach to setting up work prioritization tools for sales reps and CSMs.

• Contact sales

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14 Key Project Management Principles & How to Use Them

Project management is a highly complex field. There are many things that a project manager must understand to be successful such as the methodologies, reports and tools that exist.

To help you simplify things, we’ve listed the top 14 project management principles that any project manager should know. These principles are a great starting point as you go through the journey of becoming a successful project manager.

Once you learn about the key project management principles, you’ll need a robust tool with the features needed to keep track of your project plan, budget and schedule. ProjectManager offers Gantt charts, kanban boards, project calendars and other project management tools to help you and your team achieve more. Get started for free today.

What Are the Principles of Project Management?

These project management principles cover the major areas when managing a project. At ProjectManager, we have tons of project management templates , blogs, tools and other resources to help you manage your projects better.

1. Define a Project Organization Structure

This is the first thing you’ll have to think about when managing a project. The project organization structure is the framework that facilitates the planning, execution and tracking of project activities . To set up your structure, you’ll need to create a project organization chart that specifies the roles and hierarchy of every team member. Then, think about the procedures and guidelines that will be followed by them.

2. Set Clear Project Goals & Objectives

Before you can start the project planning phase, you’ll need to define the main goals and objectives of your project. The project goals define the expected benefits of the project while the project objectives are the steps that you’ll need to take to achieve them. Defining your goals and objectives will set the stage to plan your project scope, schedule and budget.

3. Determine the Feasibility of Projects During the Initiation Phase

The feasibility study takes place during the initiation phase of a project. It will determine if a project is worth the effort and cost. The gathering of information and analyzing that data will evaluate the project’s strengths and weaknesses, opportunities and threats. It defines the project, identifies stakeholders and the project team, sets objectives, analyzes requirements, evaluates alternatives and much more.

4. Create a Communication Plan

While reporting to the various participants in the project is key, there must be a primary communication plan to regulate communications between yourself and the project sponsor. This is the only way to ensure those project decisions are properly implemented.

Without having a singular way to disseminate what the sponsor wants to the project manager, you’re not being effective in administrating the project. Even if there are multiple sponsors, they must speak with one voice or risk sending the project into chaos.

You have the responsibility to set this line of communication in place. This entails finding the right person with the right skills, experience, authority and commitment in the executive team to facilitate this important task.

5. Define Roles & Responsibilities

To move forward, a project must have well-defined roles, policies and procedures in place. That means everyone must know what they’re responsible for and to whom they answer. There needs a delegation of authority for any project to function.

It also means that you must know how you’re going to manage the scope of work , maintain the quality of the project, define its schedule and cost, etc. Without these things sorted from the jump, you’re putting the project at risk.

6. Use a Work Breakdown Structure to Define Project Scope

The work breakdown structure (WBS) defines the project scope by taking the large project and breaking it down into smaller, more manageable tasks. The top level of a WBS shows the project’s final deliverable and the lower levels break down the scope into more detailed deliverables and tasks.

7. Make a Resource-Loaded Project Schedule

The resource-loaded project schedule is part of the larger project schedule, which organizes the tasks, resources needed to execute them and the related costs. The resource-loaded schedule helps to understand the resource availability along with project tasks, estimates and deadlines. To make a resource-loaded project schedule, map the tasks on the project timeline and add estimates to each.

8. Identify the Critical Path

Another part of project scheduling is identifying the critical path. The critical path is used in project management to identify the most important project tasks, which helps keep the project on schedule. To identify the critical path, list all tasks and dependencies, calculate the start and finish times and then it will show the critical path is the longest sequence of tasks that must be completed on time for a project to finish successfully.

9. Make a Budget and Monitor Project Costs Throughout the Project

Making a budget requires accurately estimating the cost of all the resources needed to complete the various tasks. This is part of the cost management aspect of project management or the planning, budgeting and reporting to keep the project on budget. Therefore, throughout the execution of the project costs must be monitored to ensure that the actual costs are aligned with the budgeted costs that were initially planned when the project was approved.

10. Define Quality Standards for Project Deliverables

Quality standards are the criteria used to define the expectations and requirements for a project’s deliverables, processes and outcomes. The reason to define quality standards for project deliverables is to ensure that the project meets the needs of the stakeholders, customers and users. They can also help prevent errors and defects as rework can waste time, money and resources.

11. Create a Risk Management Plan

Risk is part of life, and it’s certainly a part of any project. Before the project even starts, figure out the potential risks inherent in the work ahead. Identifying them is not an exact science, of course, but you can use historical data and knowledge from your team and sponsors to uncover where the risk lies. Using a risk register template helps you capture all of this information.

It’s not enough to know that risk might rise at certain points in a project; you also should put in place a plan to resolve the issue before it becomes a problem. That means giving each risk a specific team member who’s responsible for watching for it, identifying it and working towards its resolution.

Naturally, can’t foresee every risk, but hopefully, you’ll have at least identified the big ones. That’s why you must keep an eye out for any irregularities and train your team to keep an eye out for risks.  The sooner you identify a risk, whether expected or not, the faster you can mitigate it and keep the project on track.

12. Set a Project Performance Baseline

As you progress through your project, you’ll need project performance metrics to measure success. This is how you can hold your team and yourself accountable, so you should always have ways to measure the various aspects of your project and determine if the actual figures reported are in line with the ones you planned.

The great thing about accountability in a project is that it gives you the means to identify team members who are top performers and reward them accordingly. Other team members may require more training or direction to improve their performance.

13. Create a Change Management Plan

As a project manager, you’ll need to know that project plans will likely change as your team starts the project execution phase. Delays, issues, and risks might make it necessary to make changes to your project scope, budget or schedule.

Keeping track of these changes and establishing an approval process it’s called change management, a critical facet to project success as it helps to avoid scope creep and other issues. The change management process is simple. You’ll simply need to create a change management plan , a document where you specify how changes will be handled.

This will guarantee that whenever a stakeholder or a member of the project management team wishes to make a change to the project plan, there will be a change management process in place. In most projects, a change request must be created, filed and approved.

14. Focus on Value Delivery

In any project, it’s always important to focus on your clients’ and stakeholders’ expectations and meet their project requirements . As a project manager, you need to make sure that the project goals and objectives are realistic and agreed upon by the project team and project stakeholders.

Then once you’ve reached an agreement with clients and stakeholders you can think about your value chain, supply chain, milestones, deliverables and quality standards and evaluate whether you’re delivering the expected value. During the project life cycle, you’ll be constantly making decisions that could either increase or hinder the value you deliver with your project.

Some examples of decisions that increase value can be creating a quality management plan  or choosing a methodology that allows constant customer feedback and communication for value delivery such as agile or scrum.

More Free Project Management Templates

We have dozens of templates to help you implement the project management principles that we just learned about. Our project management templates will help you at every stage of the project management life cycle, speeding up the process and helping you achieve more.

Project Plan Template

Our project plan template is a great place to start planning your projects. Simply download the file and start putting together your project plan. Then you can start using our many project management features such as our Gantt charts, kanban boards and project calendars to keep track of your project scope, schedule and budget.

Project Budget Template

Your project budget must cover all project costs, otherwise, you won’t be able to execute the work that was planned. It’s important to estimate costs as accurately as possible and document them all. Our project budget template for Excel is the perfect tool for that. However, if you need advanced project budgeting features, give ProjectManager a try.

Gantt Chart Template

Gantt charts are the most versatile project management tools there are. They’re helpful for project planning, scheduling, resource management, task management and more. Our Gantt chart template for Excel is ideal to get familiarized with this tool. Then you can import your data into ProjectManager’s Gantt chart, which allows you to identify the critical path, set task dependencies, set milestones and collaborate with your team in real time.

Put Principles Into Action With ProjectManager

Now that you know the principles, it’s time to get the tools that turn those principles into reality. But the last thing you want is to shuffle through a multitude of apps. ProjectManager is an all-in-one project management software that can help you control projects from initiation to close.

Balance Your Resources

Once the project is executed, it can quickly get out of hand if you don’t have resource planning tools . ProjectManager automates much of your resource management with a workload page that is color-coded, allowing you to see resources at a glance and make adjustments accordingly. There are also task management and collaboration tools to empower teams to work more productively together.

Get Live Progress Updates

Progress is the name of the game, of course, but if you’re not able to track progress as it happens, then you’re behind before you’ve even started. ProjectManager is online software with a real-time dashboard that automatically updates to reflect task progress, costs and other metrics. These numbers are automatically calculated and shown in colorful graphs and charts that make great visuals for stakeholder presentations.

There are more principles to project management. The list might even be endless, but these give you a roadmap to success. But you can’t get there without the right tools for the job. The cloud-based software of ProjectManager has the features you need to implement these principles through every phase of the project’s life cycle. Try it out yourself for free with this 30-day trial, and see how it can help make your job easier and increase project productivity.

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5 Phases of Project Management Life Cycle | Complete Guide

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If you’re just diving into the world of project management for the first time, you might feel intimidated by starting a new project. Fortunately, you can utilize the project life cycle, which is a set of stages that takes a project from start to completion. Read on to learn about each phase of the project lifecycle, its role in the success of the project, and how you can properly manage each phase for optimum results.

What are Project Phases?

Project phases are smaller portions of a project that represent distinct goals or milestones in the larger project lifecycle. Within the project lifecycle, there are 5 project phases, as defined by the Project Management Institute: 

• Project Initiation
• Project Planning
• Project Execution
• Project Monitoring and Control
• Project Closure

An entire project comes with a lot of requirements before it could even start, which are often gathered during the discovery phase or requirement phase. Once the project kicks off, each stage of the actual execution itself has another set of specific requirements of the project team, as well as key deliverables and action items that keep the project moving forward successfully. Mastering project phases is essential for keeping the project on track while completing essential tasks and checkpoints throughout the process. 

Read more: 14 Important Questions Project Managers Should Ask the Team

What are the 5 phases of project management, project initiation phase.

A team’s performance during the Project Initiation Phase can result in either authorization, delay, or discontinuation of a new project.

The main goal of the Initiation Phase is to ensure that the project meets business needs and that stakeholders and project teams are aligned on the project success criteria throughout the project life cycle.

To achieve the project goal, it’s best to involve internal and external stakeholders from the Initiation Phase . This way, you can effectively align expectations and increase the likelihood of completing all the deliverables throughout the project management life cycle.

During the Initiation Phase, the entire project team defines the project idea, and the project sponsor evaluates it and authorizes the project to proceed. The project manager starts the documentation process, which includes the justification, deliverables, risks, estimated cost, and resource requirements.

The Project Charter is a key deliverable of the Project Initiation Phase and contains all this information. It is the first formal definition of the project. It authorizes the project to exist, establishes the authority of the project manager, and documents high-level requirements, project milestones, and success criteria.

Another important document in the Initiation Phase is the Stakeholder Register. This document includes information about all the stakeholders of the project. It identifies the people, groups, and organizations that have an interest in the task, project, and its results.

Approval of the Project Charter signals the advance of the project to the next phase, the Project Planning Phase.

Read more: What is a Project Charter? Complete Guide & Examples

Project Planning Phase

Once the expectations and success criteria are clear, the next project management life cycle phase focuses on planning each task the team needs to perform to cover the scope, achieve the deliverables, and meet the overall goal.

In the Project Planning Phase, the project team members dive into specific requirements, tasks, timelines, and actions. The project manager works with the entire team to create the design, enumerate the task list, and estimate the budget.

The project team builds the resource plan, the communications plan, and the initial project schedule. The project manager also establishes the roles and responsibilities of the team and stakeholders. The project scope is finalized depending on approved available resources and client priorities.

During the Planning Phase , the project team finalizes the Work Breakdown Structure, Project Plan, Requirements List, Communications Management Plan, and other relevant documents to iron out the workflow and coordination with involved parties.

The Project Plan is a key deliverable and contains a detailed work breakdown structure (WBS) or task list with start and end dates, and estimated effort and duration. It identifies milestones, resources, and the schedule. It also includes task dependencies that will allow the project team to use the critical path method if it chooses.

Other important deliverables are the Communications Management Plan, which helps facilitate effective communication with stakeholders, and the Resource Allocation Plan which identifies the schedule of project team resources as to their availability during the whole project life cycle.

Something PMs should keep in mind: As you discover more information, you may have to adjust your previous Project Plan and related procedures. More complex projects will require more back-and-forth approvals for every task created.

Project planning is an iterative process so the project manager should review, revise, and revisit all the plans at least once a month until the completion of the project. It is crucial for the project team to involve relevant stakeholders in this stage of the project life cycle as well.

Read more: Project Management Communication Plan

Project Execution Phase

The Project Execution Phase is where the project team executes and follows through on tasks based on the Project Plan. At this stage, the team spends most of its time coordinating with people, helping to ensure quality work, keeping track of resources, and updating stakeholders.

Sometimes called the Implementation Phase, this is the phase when the project manager tries to manage every task and aspect of project delivery to keep the project on track for the remaining duration of the project life cycle.

The project team focuses on achieving all the objectives set in the earlier phases. At this phase, the project leader likely uses project management software to assign every task to team members. Tools that centralize task information, along with resource availability and team communication can simplify and optimize the needed project management processes.

Quality Assurance documentation, meeting minutes, and Work Orders are some of the documents created during the Execution Phase of the project management life cycle.

It’s also likely that you’ll discover new information that will require a revisit and update of the initial project management plans. Be vigilant with change requests, and make sure that the necessary adjustments are managed.

Read more: Understanding Different Types of Stakeholders and Their Roles

Project Monitoring & Control Phase

The best way to ensure progress and improvement is by tracking and reviewing project performance.

Simultaneously during execution, the project team carefully tracks the progress of the project based on the Project Plan established earlier. Tracking the performance of the project through various metrics is crucial to ensure the project stays on schedule, within budget, and within scope.

The project team keeps track of change management documents, spending records, QA checklists, and team time tracking. They are able to measure where efforts and resources go throughout the project life cycle, crosschecking it with the Project Plan.

Both the Execution Phase and Monitoring & Control Phase are critical times that can determine project success. Aside from monitoring the progress of tasks, the project manager also tries to identify issues or risks, creates a mitigation plan with the team, and reports the project status regularly to stakeholders.

Being diligent in recording and measuring project progress puts the project team in a strategic position. They can identify bottlenecks and initiate essential discussions or project management process improvements.

Having a proactive approach will allow the project team to respond rapidly to any change in the plan. Consistent and appropriate status reporting will update interested stakeholders and provide them the opportunity to intervene in or redirect the project as needed.

If additional planning, time, or resources are needed, you’ll need to communicate them to relevant project stakeholders before it’s too late. You’ll also have the data and results to back up your requests, so you have a better chance of justifying your requests and maintaining their trust despite circumstances.

Read more: 10 Best Project Management Software Buyers’ Guide

Project Closure Phase

In the last project management life cycle phase, all the activities related to its completion are concluded. These may involve the submission of a final deliverable, fulfilling contractual obligations, terminating relevant agreements, and releasing project resources.

The causes of a project closure can be completion, cancellation, termination, or transfer to a new organization. The documentation required to complete Project Closure will differ depending on the situation.

In this phase, the project manager communicates the final project disposition and status to all stakeholders. This phase also ensures to inform participants and stakeholders of any follow-on activities or continuing product life cycle so they can communicate and coordinate with the people in charge.

Regardless of the outcome of the project life cycle, however, it would be good for the team to conduct a project retrospective. During this post-mortem activity, the project team can process new lessons and ensure the improvement of current project management processes for a future project.

During the project closeout, documents to turn over can include various project documentation, final meeting minutes, and other closure reports. These documents can identify and capture lessons learned and best practices for future reference and reuse.

It is a good idea to organize and store project materials in a shared team folder. These materials can provide reference during performance evaluation. The opportunity to continuously test, improve, or reinvent ways to manage the whole project life cycle can help grow the organization and its business.

Read more: How to Host a Good Project Post-Mortem Meeting

VIDEO: Recap of 5 Project Management Phases

Why Are Project Phases Important?

All projects go through each of the five phases regardless of their size.

The decision to officially divide a project into phases is an excellent way to manage the team’s focus, allocate resources, and align the entire project life cycle with clients and stakeholders.

By thinking in terms of phases, the project team ensures that deliverables produced at the end of each phase meet the project’s goals. Managing a project by phase also makes sure that the team is properly prepared for the next phase.

Project life cycle phases provide additional benefits. The approach provides a structured approach for project delivery. Defined activities, outputs, and responsibilities create a clear and common roadmap for the project team to follow.

Defined phases and defined roles show a visible framework easily understood by all team members and stakeholders. Assignment of responsibilities by phase clarifies what the team should only be doing in each phase and helps streamline communication.

Working on projects phase by phase helps track and link progress directly to each phase. Completion of each phase is easily recognizable by all involved.

Another benefit of project management by phase is the progressive evolution of the project. This helps identify areas that need greater attention for a particular phase. It also marks clearly the points and opportunities for structured reviews to support project governance.

Though equally important, they are not to be confused with the process groups outlined in PMBOK’s IPECC model , which also includes initiation, planning, execution, control, and closure but refers to a collection of activities needed to achieve specific goals. Process groups are sometimes considered part of project phases.

While PMBOK recommends assigning project phases according to a project’s life cycle, project teams can follow their own system depending on their industry, organizational policies, and other relevant factors. For example, teams and organizations focused on monitoring the usage of resources can use the critical chain project management methodology.

Read next: Key Project Management Terms and Concepts

Throughout the project lifecycle, there are a variety of tools that can be used to limit stress, automate workflows, and keep the project moving successfully. 

Gantt Charts

Gantt charts are a powerful planning tool that can help teams visualize individual deadlines against task dependencies and overall project progress. This type of chart can be especially useful early on in the project lifecycle, particularly the planning stage. 

Project Management Software

Project management software solutions are likely the most well-known tools in project management—and for good reason. Within one application, users can set task deadlines, view project overviews, extract data about project progress, automate workflows, and more. 

Collaboration Tools

Whether it’s a remote team, in-office, or a hybrid blend, collaboration is one of the most important elements of running a successful project. While some project management software solutions offer built-in collaboration tools, utilizing the power of other tools that are directly centered around team communication, such as Slack, can ensure the team has a central space to communicate updates. 

Throughout the project lifecycle, the project manager takes ownership of the project and relays updates to team members. As each phase of the project progresses, the project manager will facilitate discussions, track progress, and address any roadblocks.

The project initiation phase is arguably the most important phase of the project lifecycle, as this is when the project is conceived and approved so that work can begin. During this phase, it’s common for a team to present a proposal in order to gain approval for the project.

Read more: Project Proposal with Template

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How to Choose the Right Project Delivery Method for Your Project

August 30th, 2024

Project delivery, at its core, is the systematic approach to planning, executing, and completing projects to achieve specific objectives within defined constraints.

It encompasses a wide range of methodologies, tools, and techniques designed to ensure that projects are completed on time, within budget, and to the required quality standards .

Key Highlights

• Defining project delivery and its lifecycle components
• Comparing traditional and innovative delivery methods
• Strategies for effective planning and risk mitigation
• Techniques for optimizing project execution and monitoring
• Integrating Agile and Waterfall approaches in delivery
• Leveraging technology for enhanced project performance
• Best practices for project closure and evaluation

Understanding Project Delivery

It’s not just about getting things done; it’s about orchestrating a symphony of tasks, people, and resources to create something amazing.

Defining Project Delivery and Its Importance

Project delivery is the process of taking an idea from conception to reality.

It’s like baking a cake, but instead of flour and eggs, you’re mixing planning, execution, and a whole lot of teamwork.

Why is it important?

Well, without a solid project delivery approach, you might end up with a half-baked result that satisfies no one.

Key Components of the Project Lifecycle

The project lifecycle is like a journey, and every journey has its stages.

We start with initiation (the spark of an idea), move on to planning (mapping out our route), then execution (the actual road trip), monitoring and controlling (making sure we don’t get lost), and finally, closing (reaching our destination and celebrating).

Stakeholder Management in Project Delivery

Ah, stakeholders – the backseat drivers of the project world. Managing them is crucial because they can make or break your project.

It’s about keeping everyone in the loop, managing expectations, and sometimes, playing peacemaker when opinions clash.

Introduction to project delivery concepts with Lean Six Sigma White Belt

Project Delivery Methods

Now, let’s talk about the different ways you can get from A to B in the project world.

Design-bid-build: The Traditional Approach

This is the granddaddy of project delivery methods.

It’s like a relay race: the designer hands off to the bidder, who then passes the baton to the builder. It’s straightforward but can be time-consuming.

Design-build: Streamlining the Process

Think of this as a one-stop-shop. The designer and builder are on the same team from the get-go.

It’s faster and can lead to fewer conflicts, but it might give you less control over the design.

Integrated Project Delivery: A Collaborative Model

This is the kumbaya of project delivery methods. Everyone – owner, designer, contractor – joins hands and works together from start to finish.

It’s great for complex projects but requires a lot of trust and communication.

Construction Management At Risk

In this method, you bring in a construction manager early to oversee the project and guarantee a maximum price.

It’s like having a financial advisor for your project – they help manage risks and costs.

Choosing the Right Delivery Method for Your Project

Picking the right method is like choosing the right tool for a job.

Consider your project’s complexity, timeline, budget, and how much control you want. There’s no one-size-fits-all solution, so choose wisely!

Learn the different approaches to project delivery with Lean Six Sigma Green Belt

Planning and Initiating Project Delivery

We should proceed further with the chosen method for seamless process!

Defining Project Scope and Objectives

This is where we draw the map for our journey.

What are we trying to achieve? What’s included and what’s not? Being clear about this from the start can save a lot of headaches later.

Budget Planning and Cost Control Strategies

Money makes the world go round, and it certainly makes projects happen.

Planning your budget is like planning a diet – you need to know what you’re consuming and where you might need to cut back.

Risk Assessment and Mitigation Techniques

Every project has its risks. Identifying and planning for them is like packing an umbrella – you hope you won’t need it, but you’ll be glad you have it if it rains.

Resource Allocation and Procurement Processes

This is about making sure you have the right people, tools, and materials at the right time.

It’s like cooking a complex meal – you need to make sure all your ingredients are prepped and ready when you need them.

Executing and Monitoring Project Delivery

Executing the project is the one of the most important part of the process. There are few steps you need to understand before executing the plan.

Timeline Management and Schedule Optimization

Time is money, folks.

Keeping your project on schedule is like conducting an orchestra – everything needs to happen at the right moment for the performance to be a success.

Quality Assurance and Performance Metrics

Quality isn’t just about the end product; it’s about the entire process.

Setting up metrics and checkpoints is like having a GPS for your project – it helps you stay on track and alerts you when you’re veering off course.

Change Management in Project Delivery

Change is inevitable, but it doesn’t have to derail your project.

Good change management is like being a skilled sailor – you can adjust your sails to changing winds without losing sight of your destination.

Effective Communication Strategies

Communication is the oil that keeps the project machine running smoothly.

Regular updates, clear channels, and open dialogue can prevent a lot of problems before they start.

Contract Administration and Project Oversight

This is about keeping all the paperwork in order and making sure everyone’s playing by the rules.

It’s not the most exciting part, but it’s crucial for keeping your project legally sound and running smoothly.

Best project execution and monitoring techniques to know with Lean Six Sigma Black Belt

Agile and Waterfall Approaches in Project Delivery

Understand the two popular philosophies in the project world.

Understanding Agile methodologies in Project Management

Agile is all about flexibility and iteration.

It’s like jazz – there’s a structure, but there’s also room for improvisation and adaptation as you go along.

The Waterfall Approach: Benefits and Limitations

Waterfall is the classical music of project management – everything happens in a predetermined sequence.

It’s great for projects with clear, unchanging requirements, but can be rigid in the face of change.

Hybrid models: Combining Agile and Waterfall

Why choose when you can have both?

Hybrid models take the best of both worlds, giving you structure where you need it and flexibility where it counts.

Lean Construction and Value Engineering Techniques

These approaches are all about efficiency and eliminating waste . It’s like being a minimalist – you focus on what truly adds value and cut out the rest.

Technological Advancements in Project Delivery

Welcome to the digital age of project delivery!

Project Management Software and Tools

From Gantt charts to collaboration platforms, there’s a tool for every aspect of project management.

These tools are versatile and indispensable.

Building Information Modeling (BIM) in Project Delivery

BIM is revolutionizing construction projects. It’s like having a digital twin of your project, allowing you to spot issues and optimize designs before laying a single brick.

Collaborative Planning Platforms

These platforms bring everyone together in a virtual space. It’s like having a war room for your project where everyone can contribute and stay updated in real-time.

Data Analytics for Project Performance Optimization

Big data isn’t just for tech companies. By analyzing project data, you can spot trends, predict issues, and make informed decisions. It’s like having a crystal ball for your project.

Project Closeout and Evaluation

This is where we tie up all the loose ends. Good documentation is like leaving a well-organized desk for the next person – it makes life easier for everyone involved.

Evaluating Project Success

Time for some honest reflection.

What went well? What could we improve?

This isn’t about pointing fingers; it’s about growing and getting better for the next project.

Post-project Analysis

The project might be over, but the learning continues. Use the insights from your evaluation to refine your processes and approach for future projects.

Building Long-term Relationships with Stakeholders

A successful project isn’t just about the end result; it’s about the relationships you build along the way. Nurture these connections – they’re the foundation for future success.

Remember, every project is unique, but with these principles in your toolkit, you’re well-equipped to tackle whatever comes your way.

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Project Management Methods, Methodologies, and Frameworks: An Exploration for Study Guild for Project Management Practitioners of Ghana

2019, Project Management Scientific Journal

Project management is driven by cost minimization, on-time project delivery, quality project deliverables, and stakeholder satisfaction. As a result, the demand for increased project management effectiveness in the early phase of the project process to enhance the project success rates and decrease project failure rates is increasing among project professionals. The purpose of this quantitative, correlational study was to evaluate the relationship between project management effectiveness and project success based upon responses from a sample comprised of 110 project managers from the Project Management Institute Consulting Community of Practice (PMI-CCoP). The study, which was informed by the scientific management and strategic management theory, used 2 existing valid and reliable survey instruments, the Project Management Effectiveness Construct and the Project Success Assessment Questionnaire, to collect the data. Pearson product-moment correlation coefficient was used to evaluate the correlation between project management effectiveness and project success. Statistically significant (p < .001) and strong positive correlations (Pearson's r ranging from 0.51 to 0.72) were found between both measures of project management effectiveness and all four measures of project success. This study provides strong evidence that among project managers who are members of the PMI-CCoP, greater project management effectiveness is correlated with greater project success. From a positive social change perspective, these findings may help to advance project management knowledge. The results also may assist organizational leaders to achieve greater project success through improvements in project management. 1.0 INTRODUCTION Projects can be brought to a successful end in various ways. But the best and most popular project management methodologies, methods, and frameworks are always changing. New concepts appear all the time. An entire string of methods, tools, and techniques lies behind all successful projects. In fact, as a project management practitioner, you'll probably get to use more than just one of these during your life. However, project management methods, methodologies, and frameworks are not just for project managers. The entire project team must understand their usage, purpose, and basic terms. This will ensure that the whole process will go smoothly regardless of your choice. Remember that no project or team is the same. A methodology or framework that worked for someone else might not be the right one for you. That's why it's best to test how you can use them for your own projects. We created this extensive guide for beginners to help you pick the project management methods, methodologies, and frameworks that will fit all your needs according to your industry and project objectives. In the last part of the article we mentioned some methods, methodologies, frameworks, guides, and other approaches that are sometimes debated in a project management context but are incorrectly labeled as project management methodologies. We also reached out to a couple of project management experts to offer you a practitioner's opinion on them. 2.0 LITERATURE REVIEW The difference between methodologies, frameworks, and methods has always been a highly-debated subject, even in fields like Research and Architecture. To help you understand these terms, let's first have a look at the following definitions: Method: The Merriam-Webster Dictionary defines a method as "a procedure or process for attaining an object: such as a systematic procedure, technique, or mode of inquiry employed by or proper to a particular discipline or a systematic plan followed in presenting material for instruction". In other words, a method refers to a single action, tool, technique, process, or way of doing something. Methodology: Looking again at the Merriam-Webster Dictionary for consistency, a methodology is "a body of methods, rules, and postulates employed by a discipline; a particular procedure or set of procedures". Essentially, a methodology is a collection of methods,

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This study assessed the impact of project management methodologies (PMMs) on project success in the oil and gas industry in the Kingdom of Bahrain. It also explored the different project methodologies used along with their strengths and weaknesses. Quantitative approach with the support of qualitative interviews was used to achieve the objectives of this research. A total of 95 survey responses were received and 17 interviews were conducted. Projects in the oil and gas industry are more about safety than speed, and hence, the use of comprehensive methodologies and applying the relevant methodology elements are important for oil and gas projects. Furthermore, the companies in the oil and gas industry in Bahrain have to pay more attention to their project management methodologies and get it evolved and improved over time to achieve higher project success rates.

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Master the construction bidding process: a complete guide

August 27, 2024

Construction spending in the U.S. topped $2.1 billion in May 2024, a nearly 9% increase from the same period last year. To capitalize on this growth, use the following guide to master the bidding process in the construction industry. From bid solicitation to project execution, read on to discover proven strategies and industry best practices for securing profitable projects.

What is bidding in construction?

Construction bidding is the competitive process where contractors submit proposals outlining the cost, timeline, and scope of work required for a construction project. It determines which contractor will be awarded the project. Bidding ensures fair competition, drives down project costs, and helps project owners select the most qualified and cost-effective contractor.

Types of construction bids

Understanding the different types of construction bids is crucial for contractors seeking to win projects. While the industry uses many different bidding methods, each requires a specific approach and strategy. Here are the most common:

Open tendering

Open tendering is when a project opportunity is publicly advertised for any interested contractor to submit a bid. This open competition aims to get the best price and contract terms available while ensuring fairness and transparency. However, drawbacks include the risk of low-quality bids and a time-consuming evaluation process.

This bidding type is best for government and large-scale projects, where significant cost savings can be achieved through increased competition.

Negotiated tendering

Negotiated tendering involves direct negotiations between a project owner and a selected contractor to determine the final contract terms and price. This approach is often based on the contractor's reputation, past performance or existing relationship with the owner.

Negotiated tendering often results in a faster process and stronger working relationships through proven trust. Drawbacks include less public transparency, the potential for favoritism, and less competitive pricing.

This bidding type is often ideal for urgent or complex projects that require specialized expertise and experience.

Selective tendering

Selective tendering is a bidding process where a project owner invites a select group of contractors to submit bids. This approach is based on pre-qualification, where contractors are chosen based on their reputation, experience or specific qualifications relevant to the project.

Benefits include more detailed, higher quality bids as well as a faster evaluation and award process. However, fewer bidders might result in higher prices and other qualified contractors getting overlooked.

Similar to negotiated tendering, selective tendering works well for highly specialized and time-sensitive projects.

Serial tendering

Serial tendering is used when a property owner seeks bids for a series of similar projects over a specific timeframe. It's a framework for pricing various elements of a project, allowing for quick cost estimations in the future.

This bidding process reduces the time and cost of preparing repeat bids and helps manage price fluctuations by locking in rates for a specific period. However, it is less adaptable and may encourage contractors to inflate rates to account for future uncertainties.

Repetitive projects, such as housing or apartment developments with predictable scopes and quantities, are best for this bid type.

9 key steps in the construction bidding process

Now that you understand the fundamentals of construction bidding and the various bid types, let's look at what the typical bidding process entails.

1. Bid solicitation

Bid solicitation is the first step in the construction bidding process, where a project owner invites contractors to submit bids. This involves creating and distributing bid documents, which outline the project scope, specifications, timeline, and other relevant details. Solicitation methods can vary, including request for proposals (RFPs), invitations to tender (ITTs), and requests for standing offers (RFSOs).

2. Bid estimating

Bid estimating forms the foundation of the bid that will be submitted to the project owner. Projected costs associated with a construction project are calculated based on a detailed analysis of materials, labor, equipment, subcontractors, overhead, and profit.

Accurate bid estimating is crucial for several reasons:

• Profitability: Affirms the bid is competitive while maintaining a reasonable profit margin.
• Risk management: Determines potential cost overruns to build contingencies into the bid.
• Decision-making: Provides essential data for determining whether to pursue a project or not.
• Contract negotiation: Strengthens the contractor's position during negotiations.

3. Bid submission

Bid submission is the formal presentation of a contractor's proposal to undertake a construction project. This involves compiling all necessary documents — such as the bid form, pricing schedule, project schedule, and any required bonds or insurance certificates — and submitting the proposal according to specified guidelines.

4. Bid opening

Bid opening is when submitted bids are publicly opened and read aloud. It typically occurs at a predetermined time and location specified in the bid documents. All interested parties, including contractors, subcontractors, and sometimes the public, may attend.

5. Bid evaluation

Bid evaluation is the critical process of assessing submitted bids to determine the best proposal. A thorough examination of each bid is done based on pre-established criteria, such as price, quality, experience, and compliance.

The bid evaluation stage is important because it helps project owners:

• Select the best contractor who can deliver the highest quality work within the budget and timeline.
• Mitigate the risk of project delays, cost overruns, and quality issues.
• Ensure fairness and transparency in the process for all bidders.
• Achieve cost effectiveness without compromising quality.

6. Contractor selection

Contractor selection is the process of choosing the winning bidder from the submitted proposals. Factors beyond the lowest price are evaluated, including the contractor's qualifications, experience, financial stability, and proposed project execution plan.

7. Negotiation and award

The negotiation and award stage is when the selected contractor and the project owner finalize terms and conditions. This often involves final discussions about contract price, scope of work, and payment terms. Once an agreement is reached, the contract is formally awarded to the successful contractor.

8. Commitment

Commitment is when the formal agreement between the project owner and the selected contractor is signed. It signifies a binding legal agreement between the parties. Necessary documents are exchanged and the project formally begins.

9. Project execution

Project execution is when construction work by the winning bidder takes place. This stage includes site preparation, material procurement, labor management, quality control, safety management, and overall project coordination. Its success directly impacts the project's overall outcome, such as its quality, budget, and schedule.

Construction bid management best practices

Ever wonder how to get construction bids that not only win projects but ensure profitability? Effective bid management is the key. This section outlines essential best practices that can enhance your bidding process, helping you stand out in a competitive market.

Develop a robust construction bid management process

A well-structured construction bid management process outlines clear roles, responsibilities, and workflows for your team. Consider implementing a dedicated construction project workflow management system to streamline tasks, improve collaboration, and enhance efficiency.

Related Read: Streamline your construction workflows

Master the art of bid qualification

Not every project is a good fit for your business. Effective bid qualification saves time and resources. Evaluate projects based on factors such as size, scope, location, client reputation, and your company's capacity and expertise.

Leverage construction bid templates

A construction bid template can significantly speed up the bid preparation process while ensuring consistency and accuracy. It should include components like project information, scope of work, pricing structure, terms and conditions, and company information.

Conduct thorough pre-bid site visits

Visiting the project site in person is essential for accurate estimating and risk assessment. Assess site conditions, identify potential challenges, and gather information for quantity takeoffs (QTO).

Build strong relationships with subcontractors

A reliable network of go-to subcontractors is helpful for competitive bidding and successful project execution. Develop long-term partnerships, maintain open communication, and establish clear expectations.

Use advanced estimating software

Construction estimating software can streamline construction bid management, improve accuracy, and enhance productivity. Look for features like QTO, material pricing, labor estimating, and bid proposal generation.

Develop a strong bid proposal

A compelling bid proposal can differentiate your company from competitors. It should include a clear project understanding, detailed scope of work, competitive pricing, strong qualifications, and persuasive writing.

Continuously analyze bid performance

Tracking bid win rates, project profitability, and KPIs (key performance indicators) is essential for continuous improvement. This process also helps optimize bidding strategies and enhance overall business performance.

Construction project: workflow automation for bid management

The construction industry is ripe for digital transformation. Manual processes, paper-based workflows, and siloed information often hinder efficiency and profitability. By automating the construction bid management process, you can streamline operations, improve accuracy, and gain a competitive edge.

A construction project workflow solution should offer the following features:

• Centralized document management: Securely store and manage all project documents, including blueprints, specifications, and bid proposals, in a centralized location.
• Real-time collaboration: Enable seamless collaboration among team members, subcontractors, and clients, regardless of location.
• Automated workflows: Streamline repetitive tasks, such as bid distribution, document approval, and bid submission, to reduce errors and save time.
• Bid tracking and analysis: Monitor bid progress, compare bids, and identify trends to inform decision-making.
• Integration capabilities: Optimize data flow and eliminate manual data entry by connecting with other construction software applications.
• Mobile accessibility: Provide on-the-go access to project information and the ability to approve documents or submit bids from anywhere.
• Robust security: Protect sensitive project data with advanced security measures. Without a secure sharing process, competitors could access your documents and view things like pricing or intellectual property.

Master construction bidding for long-term success

To successfully secure construction projects, you need a deep understanding of the bidding process and take a strategic approach. From bid submission to landing the project, every stage offers opportunities to increase competitiveness and profitability.

Leveraging technology to streamline workflows and improve collaboration is essential. By using the right solutions and implementing best practices for construction bid management, you can position your business for long-term success. The ultimate goal is not only to win projects, but secure profitable ones that contribute to your overall growth.

Related Content

Streamline your construction workflows

Mastering construction document management: a step-by-step guide (2024).

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Meet The World’s Best Management Consulting Firms 2024

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Accenture consultants work in the Chicago office overlooking the city's skyline

It’s often been said that the only constant in life—and in business—is change. And while this can be unsettling for companies, change has consistently led to growth for the management consulting industry. Whether companies are seeking to downsize, expand, rebrand or enhance AI capabilities, businesses often need help from external advisors, particularly those with highly technical skills or niche expertise. As a result, consultants have never been busier.

Alicia Pittman, managing director, senior partner and global people chair at Boston Consulting Group (BCG), says that many businesses coming out of turbulent times post pandemic are seeking large-scale change. “A lot of clients are looking soup to nuts, and asking, ‘How do we accelerate this company to the next chapter?’”

The answer, according to Pittman, is to join forces with the right consulting team. In the case of BCG, when their consultants take on a project, they don’t just drop in, make some fixes and leave. Rather, the consultants take time listening to the needs of their clients, customizing strategies together, and guiding executives and staff on how to implement them. BCG’s philosophy, says Pittman: “We don’t work on clients, we work with clients.”

This approach has apparently served BCG well; for the third straight year it ranked as one of the most recommended firms in our list of the World’s Best Management Consulting Firms . The ranking, created in partnership with market research firm Statista , is based on three national surveys of consultants (partners and managers at consulting firms) and clients (executives) in the United States, the United Kingdom, and Germany; as well as a global survey of 8,500 consultants and clients in 29 countries across all continents.

Survey respondents were asked which consulting firms they would recommend within 13 industries (such as construction and healthcare) and 14 functional areas (such as digital transformation and organization management), for a total of 27 categories; those with the most recommendations were included in our list and awarded a star rating. Firms in the top 10% (very frequently recommended) received 5 stars, firms between the top 10% and 40% (frequently recommended) received 4 stars, and all others with a sufficient number of recommendations received 3 stars.

In addition to the consulting firms, survey respondents were also able to recommend consulting networks, which aggregate large numbers of independent consultants and facilitate their connection with potential clients. Consulting networks were rated using the same method used to rate consulting firms.

Ultimately, a total of 223 management consulting firms and nine consulting networks made this third annual list. (For more on the methodology, see below.)

Eight firms on our list earned stars in all 27 categories, and they were the same top performers as last year. But this year, Accenture led that pack—bumping McKinsey & Company from the head of the list—with Accenture receiving 26 5-star ratings and one 4-star rating, while McKinsey received 24 5-star ratings and three 4-star ratings. For the second year in a row, Deloitte earned 25 5-star ratings and two 4-star ratings. The other five firms that received stars in all 27 categories (specifically, 4- and 5-star ratings) were Boston Consulting Group (BCG) , Bain & Company , KPMG , PricewaterhouseCoopers (PwC) and EY .

One of the top priorities for clients across every industry this year, says Muqsit Ashraf, group chief executive of Accenture Strategy, is to reinvent their organization’s generative AI, “impacting everyone from the C-suite to frontline workers.” To do this, Accenture teams advise companies on “building a digital core, transforming processes end to end, rethinking talent strategies, embedding responsible AI principles, and developing change management capabilities,” he says.

Deloitte's global headquarters in London, England

Another major focus for businesses around the world is sustainability, says Tamzen Isacsson, CEO of the Management Consultancies Association , a trade organization in the UK. Thus, consulting firms are not only guiding clients on sustainable strategies for their businesses, the consultants themselves are also walking the (carbon-free) walk. “The consulting industry previously had a big carbon footprint in terms of travel,” says Isacsson. Post pandemic, however, consultants have radically revamped the way they work with clients, often traveling much less and instead offering a blend of remote time and face-to-face time.

New norms for remote and digital work arrangements have also made it easier for businesses to work with expert consultants in any country—and there are a growing number of consulting networks facilitating these connections. One such network, Malt —which received high marks in our rankings—has built an online community of more than 700,000 freelance consultants and more than 70,000 clients. The AI-powered platform serves as a matchmaker of sorts, allowing consultants to find projects that suit their skills and interests while offering clients the ability to find consultants with the specific expertise needed.

Malt , which operates in eight countries in Europe and the United Arab Emirates, vets the freelancers, makes sure they are compliant with tax regulations and certified to work where the client is located, and provides tools that help both consultants and clients find matches. Pascal Schäfer, Malt’s head of freelance community and project partnering, says that clients usually come to the platform knowing exactly what they are looking for, and it’s often a consultant with very specific expertise that most companies would not employ on staff. “We can help them to find someone with exactly that skillset or that combination of experience in the country they need,” he says.

“The platform suggests potential candidates based on their experience and hard skills but then we add the human touch,” says Schäfer, noting that Malt proposes three to five candidates to the client—also considering interpersonal skills and price—and the client can choose which candidates they’d like to meet. Malt arranges a call for both parties to talk on their own or with a Malt advisor. When a match is made, clients then hire and pay the consultant through the platform, providing security and stability for all involved.

For executives in search of their own great match—whether through a consulting network, a boutique consulting company or a multinational firm— click here for the full list of the World’s Best Consulting Firms .

Methodology

The World’s Best Consulting Firms 2024, created in partnership with market research firm Statista , is based on three national surveys of consultants (partners and managers at consulting firms) and clients (executives) in the United States, the United Kingdom, and Germany; as well as a global survey of 8,500 consultants and clients in 29 countries across all continents. Survey respondents were asked which consulting firms they would recommend; firms were eligible if they had active offices in at least three of the following regions: Africa, Asia, Australia and Oceania, Europe, the Middle East, North America and South America.

The firms were recommended within 13 industries (such as technology, financial services and healthcare) and 14 functional areas (such as M&A, marketing and sustainability); those with the most recommendations were included in our list and awarded a star rating. Firms in the top 10% (very frequently recommended) received 5 stars, firms between the top 10% and 40% (frequently recommended) received 4 stars, and all others with a sufficient number of recommendations received 3 stars.

In addition to the consulting firms, survey respondents were also able to recommend consulting networks, which aggregate large numbers of independent consultants and facilitate their connection with potential clients. The networks enable consultants to match with projects that suit their skills and interests, while affording clients the ability to match with consultants offering the specific expertise needed. For this list, the method used to rate consulting firms was also used to rate consulting networks.

Ultimately, a total of 223 management consulting firms and nine consulting networks made the list.

As with all Forbes lists, companies pay no fee to participate or be selected. To read more about how we make these lists , click here. For questions about this list, please email listdesk [at] forbes.com.

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What is Quality Management? A Complete Guide

• Written by Contributing Writer
• Updated on August 27, 2024

The importance of quality cannot be overstated when it comes to businesses, their success and their longevity. When there is quality, it translates to value for customers, streamlined processes, and continual growth.

We often hear the term “quality control” in the context of how a business produces goods or services to the satisfaction of its customers consistently. However, there’s a larger concept at play, which covers quality control and other quality-related strategies. It’s called quality management.

So, what is quality management?

If you’re a project manager or aspiring to be one, you’ll want to understand how quality management works. This article comprehensively examines what it is, how it works, the methods, and everything you need to know about quality management.

We’ll also discuss how you can better understand quality and other project management concepts through a Lean Six Sigma course .

Quality Management: Definition & Examples

In short, it involves management tasks and roles focused on defining and executing quality policies through strategies like quality planning, assurance, and control.

Let’s understand this through an example.

Consider running a bakery on your street. Sales are good, but you notice some areas for enhancement. The nearby shop has fresher flour, and your oven isn’t heating evenly. You decide to upgrade. You monitor the results and plan further refinements.

In essence, this illustrates quality management (QM). It’s the act of assessing and refining quality throughout an organization. It is the act of combining quality assurance (QA) with process enhancement.

QM sets objectives, identifies shortcomings, and makes necessary adjustments. In short, it’s the strategy to improve operations and bridge experience gaps.

Also Read: What Is Lean Management, and Why Is It Worth Mastering?

History of Quality Management in a Nutshell

Quality Management started with Walter Shewhart at Bell Laboratories in the early 20th century. He introduced statistical quality control (SQC), focusing on process improvement over the end product.

During World War II, the U.S. applied SQC for military production. However, post-war civilian manufacturers lagged in adopting these improvements. Then, engineers Deming and Juran traveled to war-torn Japan. Their approach emphasized ‘Total Quality,’ a holistic approach to improvement. Their efforts transformed Japan into a manufacturing titan.

By the 1980s, recognizing Japan’s success and shortcomings, the U.S. adopted Total Quality Management (TQM). 1987, the ISO 9000 standard was introduced, becoming a global quality benchmark.

As the 21st century rolled in, with globalization and technology at the forefront, approaches like Motorola’s Six Sigma emerged, emphasizing near-perfect outputs.

Today, quality management isn’t limited to manufacturing; it’s a universal pursuit, spanning sectors from healthcare to cutting-edge technologies like Blockchain.

What is Quality Management: Four Stages

The four Quality Management (QM) stages are often described as part of the Plan-Do-Check-Act (PDCA) cycle, also known as the Deming Cycle or Shewhart Cycle.

Here’s a brief overview:

This is the initial stage where you identify an opportunity and plan for change. This involves setting objectives, defining processes to meet the objectives, and determining the resources needed.

In this stage, you implement the plan on a small scale, ideally in a controlled environment. This is where the changes are tested, and data is collected for the next step.

Here, you assess your test results, comparing them against the expected outcomes to determine any differences. You’ll analyze the data collected during the “Do” phase to understand whether the change has led to improvements.

You take corrective action Based on the “Check” phase results. If the implemented change leads to the desired improvement, you can scale up the implementation. If not, you must revisit the “Plan” phase to identify new or refined solutions.

This cycle keeps repeating, always aiming to make things better. When one cycle finishes, it helps set up the next, ensuring we’re always checking and improving our methods for the best results.

Also Read: What Is Process Mapping & How to Create It?

Most Popular Quality Management Methods

Four essential quality management methods stand out. Each offers unique benefits and challenges; the best fit depends on a company’s structure, needs, and goals.

Standardized Systems

Set by the government, these standards, like ISO certifications, are mandatory for certain products (e.g., baby car seats). Some firms adopt these standards voluntarily to enhance their reputation or align with their vision.

Total Quality Management (TQM)

This aims to boost quality throughout a company. It assesses the firm’s overarching quality goals and then evaluates every process and factor affecting quality for improvement.

A detailed, data-centered approach, Six Sigma focuses on defining, measuring, analyzing, enhancing, and maintaining quality. Predominantly used by large manufacturers, it necessitates thorough training. For deeper insights, consider enrolling in a boot camp.

Continuous Quality Improvement (CQI)

As the name suggests, the enhancement never stops. Recognizing perfection is a journey, CQI prioritizes people over processes, using the Plan, Do, Check, Act framework to improve quality.

What are the Main Quality Management Principles?

Quality management revolves around several guiding principles. Adopted by the International Standard for Quality Management, these principles enable organizations to refine their processes for optimal results:

Prioritizing Customers

Every organization’s main goal should be to understand and surpass the needs and expectations of its customers. By recognizing and fulfilling both current and future customer needs, businesses ensure customer loyalty, leading to increased revenue. Effective and efficient processes enhance quality, satisfying more customers.

Importance of Leadership

The success of any organization is directly linked to its leadership. Effective leaders foster unity, setting clear goals that engage employees and stakeholders. A positive organizational culture helps employees achieve their potential and work towards company goals. Engaging employees in goal-setting often leads to heightened productivity and commitment.

Engaging Employees

Active employee involvement is crucial. All staff should be empowered to contribute value regardless of their employment status or role. Constant skill improvement and consistent performance should be promoted. Empowerment, decision-making involvement, and recognition motivate employees, ensuring they feel valued and responsible for their contributions.

Adopting a Process-Centric Mindset

Organizational performance hinges on efficient and effective processes. Recognizing that superior processes lead to consistency, efficiency, and ongoing improvement is vital. Organizations thrive when they can effectively manage inputs and the processes that yield outputs.

Commitment to Ongoing Improvement

An enduring focus on improvement can transform organizations, enhancing flexibility, performance, and adaptability. A proactive stance on creating and evolving processes is crucial to stay competitive.

Data-Driven Decision Making

Grounding decisions in analyzed and validated data offers a clearer understanding of the market dynamics. Such a factual approach ensures businesses can execute strategies that yield desired outcomes while providing a basis for past decisions. It aids in understanding the interconnected nature of actions and their consequences.

Building Strong Relationships

Effective relationship management, especially with suppliers and stakeholders, is paramount. Recognizing that various parties can influence an organization’s trajectory ensures better supply chain management. By cultivating and maintaining these relationships, businesses enhance their chances of long-term success and collaboration.

Also Read: What Is Lean Six Sigma? A Comprehensive Guide to Understanding the Methodology

What is a Quality Management System (QMS)?

Let us look at how the principles of quality management are implemented through the QMS or Quality Management System.

A Quality Management System (QMS) ensures that products are made to meet quality standards. It monitors products from start to finish, ensuring they align with industry and regulatory norms.

QMS can be manual or software-driven and comprises two main parts: quality assurance and quality control.

While quality assurance focuses on inspecting processes during production, quality control evaluates the end products using customer feedback and on-site inspections. Quality assurance maintains consistent quality during production, and quality control verifies the final product’s quality.

The Importance of Quality Management Systems in Business

Why do businesses need QMS? Here is a breakdown of what it means to the business processes:

Product Oversight

The QMS constantly monitors products, beginning with acquiring raw materials and continuing to ship finished goods. It’s vigilant about tracking the quantity of products made and promptly identifying faulty ones.

Vendor Product Evaluation

This aspect of the QMS ensures that products sourced from vendors align with predetermined quality benchmarks. Vendor products can be quickly identified and returned if they fall short of these standards.

Scheduled Evaluations

Regular assessments are scheduled for staff, products, and equipment, ensuring ongoing quality compliance.

Error Tracking and Rectification

One vital feature of a QMS is its ability to spot and record current errors within the system. Beyond identifying them, it establishes strategies to both rectify present issues and devise mechanisms to prevent similar problems in the future.

Supplier Performance Assessment

A QMS employs key performance indicators (KPIs) to evaluate suppliers’ efficiency and reliability critically.

Policy and Procedure Updates

An effective QMS stays updated with any changes to company policies and procedures.

Moreover, it provides detailed and actionable reports on all facets of the quality management process.

Things to Remember When Choosing a Quality Management System

When choosing a QMS, numerous options can be overwhelming. Here’s a condensed guide to making an informed decision.

Industry Experience

It’s essential to check if the QMS provider has experience in your sector. They should have worked with similar businesses and be conversant with your specific quality requirements. Moreover, they should offer reliable references and display deep industry knowledge in software, installation, and training.

Functionality Needs

Determine if the software aligns with your business requirements. Key functionalities to consider include:

• Meeting industry-specific quality compliance standards
• Integration capabilities with other systems
• Tracking non-conformities and offering a comprehensive audit trail
• Features like Correct and Preventative Action (CAPA) management to address root causes
• AQL and RQL sampling throughout processes
• Efficient document control to log all quality endeavors
• Display of KPIs for supplier performance evaluation
• Flexibility to gather data from various sources, including mobile devices or the web

Real-time visibility into quality events is crucial. A robust QMS provides insights across the enterprise, allowing proactive issue resolution. It should offer the ability to monitor vendors and employees for compliance and training needs.

Master Quality Management for Better Project Outcomes

Quality management is paramount in every industry. For project managers, it’s critical to ensure streamlined processes that lead to the desired level of quality and performance.

If you want formal training in quality management, enrolling in a professional Lean Six Sigma certification can be a great starting point.

You might also like to read:

Six Sigma Principles: A Comprehensive Guide to Implementing and Optimizing Your Processes

Six Sigma vs. Lean Six Sigma: Which Methodology Is Right for Your Business?

What is Lean Methodology?

Six Sigma in Healthcare: Concept, Benefits and Examples

The Top 24 Lean Six Sigma Interview Questions for 2023

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• Assists in coordinating deliverables for small to medium sized projects. Ensures adherence to schedules, deadlines and products. Escalates matters of significance as appropriate
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• Monitors progress of project requirements and provides reports/updates to appropriate management, boards, committees and business function managers to support projects in achieving the intended business results
• Interacts with client programme sponsor and programme steering board to communicate programme issues and progress
• Assists in coordinating change in project direction, scope, benefits, costs and timing while minimizing financial risks. Ensures adherence to same
• Manage major projects from inception to operation and ultimately be responsible for the project’s success
• Assist Customer with the infrastructure architecture, design, development, build, test, certify and engineering to support all of the commercial customers that use any of of the customer data centers for hosting and cloud based services
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How to write Professional Project Management Resume

Professional Project Management role is responsible for software, travel, insurance, reporting, security, integration, finance, english, communications, leadership. To write great resume for professional project management job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Professional Project Management Resume

The section contact information is important in your professional project management resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Professional Project Management Resume

The section work experience is an essential part of your professional project management resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous professional project management responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular professional project management position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Professional Project Management resume experience can include:

• Experience of the following solution areas would be highly desirable
• 8 to 10years experience Release Coordination Release schedules, reviews, process and execution
• Networking: to expand Fruition’s network outside of your accounts
• People: Lead the Fruition team by example and providing clear guidance on client expectations,the Fruition Delivery Method, as well as project and development best practices. Regularly communicate with Portfolio Managers to raise and resolve issues as well as accept guidance
• Sales: Assist in scoping new opportunities
• Public space: to represent Fruition Partners in peer organizations, media, publication, speaking, and other channels

Education on a Professional Project Management Resume

Make sure to make education a priority on your professional project management resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your professional project management experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Professional Project Management Resume

When listing skills on your professional project management resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical professional project management skills:

• Strong Compliance Skills Required
• Strong communications skills to interface with high-level customer representatives and company management
• Experience working with account management principles and practices
• Experience in project planning
• Good knowledge of at least one of the following business areas: Human
• Strong political and business savvy

List of Typical Skills For a Professional Project Management Resume

Skills for senior professional project management resume.

• Life Insurance and Annuity Experience Mandatory
• Nine years of program office management, account management or related experience
• Five or more years of leadership or supervisory experience
• Data Center Applications and Migrations Experience Required
• Planning, control and assurance methodologies, project management software and finance and accounting concepts and practices
• Understanding of Agile and traditional project management methodologies
• In-depth knowledge of the project lifecycle process according to global best practices

Skills For Associate Professional Project Management Resume

• ServiceNow:working knowledge of would be preference
• Willingness to travel in Central Europe and Nordics
• Du bidrager med mindst fem års erfaring og dokumenterede resultater fra en lignende stilling med fagligt udfordrende og komplekse implementeringsprojekter. Din erfaring er evt. underbygget af enten IPMA eller PMI certificering
• Du taler og skriver både svensk og engelsk flydende og har måske også danskkundskaber. Du forstår svenske samfundsforhold og har gerne indblik i lovgivning og faglighed på social- og sundhedsområdet og kender måske til enten VITAE eller andre konkurrerende produkter inden for det kommunale marked
• Web Technical PM with SOA experience, Data Power knowledge, Web Services knowledge, Integration Broker knowledge
• Frequent evening or weekend work
• Senior Professional Project Management
• The location can be Pleasanton, CA, Pasadena, CA or Denver, CO
• Experience working with project management methodology such as Catalyst. This would include: budget development, project planning, control and assurance methodologies, project management, software and finance, and accounting concepts and practices
• Six or more years of experience in project management
• Life Insurance Experience Mandatory
• PMP/ITIL Certification is an added advantage
• Hours: to match client business hours appropriate to the program
• Travel: generally 20-40% as project needs require to meet primary and secondary responsibilities
• Client Interaction: this is a direct client-facing role requiring interaction with client sponsors, client executives, client Program Managers, and client process owners as well as internal Fruition project team
• Specific Deliverables:Project management deliverables, Financial management, achievement of project objectives (internal and external) and delighted Clients and Fruition Team Members
• Experience working with project management methodology including budget development, project planning, control and assurance methodologies, project management software, and finance and accounting concepts and practices
• Dynamic Desktop roll out
• Physical to Virtual migration
• Resources, Benefits, Payroll, Financials, Integrations, Talent Management ( Mandatory)

Skills For Professional Project Management Resume

• Methodology: Contribute to the continual improvement of the Fruition Delivery Method
• Individual: Continually expand knowledge, practice, and mastery in project management, leadership, customer service, industry, and technology
• Network fabric refresh
• On-site Stratford, CT
• On-Site Groton, CT
• Windows OS upgrade
• Citrix and VM Ware
• Data Centre Move/refresh
• Migration to cloud

Related to Professional Project Management Resume Samples

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