embed presentation in powerpoint

How to embed a video in PowerPoint for a more engaging presentation

What type of content do you primarily create?

Making an engaging PowerPoint presentation is no easy feat.

You have to figure out what to say, and what you want your audience to grasp. Then, decide how to bring the two together to deliver a compelling presentation.

One popular way to add flair is by embedding video into the content, like what Dr. Frans de Waal did in his TED Talk on inequity aversion . To emphasize his points, he included videos of animal experiments, turning a mind-numbingly boring topic into an engaging and viral presentation—which now has over 5 million views.

In this step-by-step guide, you’ll learn how to embed a video in PowerPoint so you can create exceptional presentations that grab your audience’s attention and help them remember what you said.

How to embed a video in PowerPoint from your PC or Mac

First, of course, you’ll need a video, either one online or from your media library. The next step is to find a way to make it play during your PowerPoint presentation. You could do it manually by bringing up the video from another website or program while you’re speaking, but that process is clunky and you might end up facing technical challenges.

Luckily, there are simpler and easier methods of embedding videos in PowerPoint. You can link to your video file externally or embed it directly in your presentation. 

Use the tutorial below to insert videos in PowerPoint from a computer.

How to embed a video in PowerPoint in Windows

Step 1: select the powerpoint slide.

Launch Microsoft PowerPoint on a Windows computer and open a blank or existing PowerPoint file. 

Then, go to the slide you want to embed a video and select the Insert tab in the toolbar.

Step 2: Click Video > This Device

Select the Video option. Here, you can either embed a video from your computer or from an online source, like a website or YouTube and other supported platforms.

Click This Device from the drop-down menu to embed a video from a folder on your computer.  

PowerPoint supports MP4 files encoded with H.264 video and AAC audio. So, you can upload videos in file formats, such as M4V, MOV, ASF, AVI, MPG, MPEG, or WMV.

If you don't want to play a video full screen, resize it to your preferred dimensions.

For precise height-to-width proportions:

• Select Format (PowerPoint 2013 or newer) or Options (PowerPoint 2010) in the Size group
• Click the Dialog Box Launcher Icon image
• Click Size, then select the Lock aspect ratio checkbox under Scale 
• Enter your preferred height and width under Size and rotate or enter the percentage of size that you want in the Scale height and width boxes

Then, select Video Format to access formatting options like borders and effects or right-click the video for more options. You can also use the Designer tool to choose from professional slide templates. 

Then, click the Playback tab to trim your video, add captions, choose playback options, like In Click Sequence, Automatically, or When Clicked On.

Note: In PowerPoint for Microsoft Office 365 or PowerPoint 2016 version 1709 or later, you can use the In Click Sequence option. This way, your video can play in sequence with other actions you’ve programmed on the slide, like animations or transitions. 

To insert a web video, select Video > Online Videos . 

Note: PowerPoint supports YouTube, SlideShare, Vimeo, Stream, and Flip video providers.

Step 3: Click Insert

If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up.

Click the Insert button to embed the video in your presentation. 

PowerPoint will download and insert the video on the selected slide. You can drag the edges of the video thumbnail to resize it, then use Video Format options, like shape, border, and effects to enhance the video. 

Select the Playback tab to insert captions or choose how your video plays (automatically or when clicked). 

Note: You can’t change when an online video starts. But if you’re embedding a YouTube video, you can copy the video URL at the current time to link from a specific start time. 

Click the Slide Show tab to preview the video with all the formatting changes you made. Then, save your presentation to your computer or click the Share button to move or copy it to the cloud.

How to embed a video in PowerPoint on a Mac

To embed a video in PowerPoint for Mac, you’ll need to save the video file in the same folder as your presentation.

Launch PowerPoint and open a blank or existing presentation, then select the slide you’d like to add a video to. 

Select Insert .

Step 2: Click Video > From File

Click Video to access video embed options from the drop-down menu:

• Video browser
• Video from file
• Stock videos
• Online film

Select Video from file to insert a video file from your Mac.

In the Choose a Video dialog box, select the video file you want to insert, then click the Insert button to embed the video on the slide.

If you want to put a link to the video on the slide, click Show Options in the lower left corner of the dialog box. 

Then, select the Link to file box, and click Insert .

Select the Video Format tab to add effects and choose whether your video will play automatically or when clicked.

Tip: If you’re using the 2016 version of PowerPoint (or newer), you can play back videos with multiple audio tracks. These versions also support closed captions and subtitles embedded in video files.

Select the Playback tab to do the following:

• Trim your video
• Add fade in and fade out effects
• Play the video on full screen or hide during the show
• Insert captions
• Select start time options (in click sequence, automatically, or when clicked)
• Loop the video to play repeatedly and continuously during the presentation
• Rewind your video

How to embed a video in PowerPoint from YouTube

Embedding a YouTube video to a PowerPoint presentation is simple. You can use the video URL or integrated search function to embed a video you uploaded to YouTube or someone else’s video (with permission).

To add a video to your PowerPoint presentation, you’ll copy the video embed code and paste it into the slide you want. The code will load the video at the source and play it on the platform you’re using. 

You won’t need to download and upload the video from YouTube and the video will load and play faster regardless of the file size. Plus, you can share video content that’s covered under copyright, so you’re not in danger of crossing any legal lines. 

Follow these steps to embed a video in PowerPoint from YouTube on a Windows PC or Mac. 

How to embed a video in PowerPoint from YouTube in Windows

Step 1: click “insert video”.

Open a PowerPoint presentation and select the slide you want to embed your video.

Click Insert > Video .

Step 2: Choose “Online video”

Select the Online Videos option.

Step 3: Insert the URL from YouTube

Right-click the video to copy the video link or embed code, or click Share to get the embed code. Then, paste the URL or embed code in the link field. 

A preview of your video will appear in the Insert video dialog box.

Click Insert to embed the video in your presentation. 

Resize the video thumbnail, then use the video formatting options to enhance it. 

Click Playback play the video automatically or when clicked or add captions. Then, preview the video with all the edits you made and save or share your presentation.

Note: YouTube’s video file formats are similar to those PowerPoint supports, so your video will likely play without issues. However, YouTube supports some formats that PowerPoint doesn’t, including FLV, 3GPP, WebM, DNxHR, ProRes, HEVC (h265), and CineForm. If your video isn’t playing, check to make sure it’s a supported file format.

How to embed a video in PowerPoint from YouTube on a Mac

Step 2: choose “online film”.

Select Online Film . 

A URL pop-up will appear prompting you to enter the link to the YouTube video.

Go to YouTube and copy the link or embed code of the video you want to embed in your presentation. You can right-click the video and select copy video URL or copy embed code, or click Share and copy the video link or embed code.

Paste the video link or embed code in the URL pop-up in your PowerPoint presentation, then click Insert .

Resize your video and polish your slides before saving the presentation to your computer.

How to insert a video file link in PowerPoint

Embedding a video in PowerPoint may be convenient, but it increases the size of your presentation. 

To reduce your presentation file size, insert a video file link to create a linked video. The downside with linked videos is that links can break, but you can prevent this by copying and storing your presentation and linked videos in the same folder, then linking to the video there.

Ensure you have a stable internet connection, then use the steps below to insert a video file link in PowerPoint on a PC or Mac.

Insert a video file link in PowerPoint on a PC or Mac

Step 1: take a screenshot of the video.

Find the video you want to link to in PowerPoint and take a screenshot of the clip. 

To take a screenshot in Windows, you can either use the Snipping tool, press the PrtScn (print screen) key and Windows Logo key on your keyboard. 

If you’re using a Mac computer, you can take a screenshot by pressing and holding SHIFT + COMMAND + 3 keys together (for full screenshot) or SHIFT + COMMAND + 4 keys to screenshot a specific area. 

Step 2: Insert the screenshot in your presentation

Alternatively, navigate to the slide you want to add your screenshot to, select Insert > Pictures > Picture from File . Then, find the screenshot you took, select Insert to add it to the slide, then crop, resize, and position it to your liking.

Step 3: Hyperlink the image to your video

Right-click the image and select Link . 

If your video is in Descript, copy the video link from your dashboard.

 Insert the video link in the address field then click OK .

The hyperlink will be connected to the image itself, not other elements on the slide or the entire slide.

Click Slide Show to test your video and ensure it links to the right video. When you click on the image, it will open in a web browser, ready for you to play.

Why can’t I embed a video in PowerPoint?

Embedding videos to a PowerPoint presentation is a straightforward process, but sometimes the video may fail to play. Let’s review some reasons for playback failure and how to resolve them.

Video playback issues

Video playback may fail in PowerPoint if:

• The storage folder is corrupt
• The video’s audio is out of sync
• The video file is corrupt, damaged, in an unsupported file format, or missing certain files

How to fix: Convert your video into a supported file format, check PowerPoint playback settings, or make the video visible by unchecking the Hide while not playing option in the playback tab. You can also save your presentation using the PPT or PPTX extension, so it’s easier to open the file in older or modern Office versions. 

File size and compatibility

Your video might not play if the file is too big. To resolve this issue, compress the media file by going to File > Info > Compress Media. Then, select one of these options: 

• Presentation quality/full HD: Adjusts the video size while maintaining its quality.
• Internet quality/HD: Saves on space and video quality.
• Low quality/Standard: Saves more space but doesn’t keep overall video and audio quality. This option is ideal if you want to share the presentation with others and ensure your videos will still play.  

If your video file is incompatible with PowerPoint, it may be in an unsupported file format or missing a codec. 

How to fix: Convert the video to a supported format or add a missing codec to your computer for smooth playback.

Broken links

When adding an online video, you might accidentally enter an incorrect link or the video link may be broken at the source. This means it won’t embed correctly and won’t play when you’re presenting. 

How to fix: Before inserting or embedding an online video, install the required updates for your version of PowerPoint and check that you’ve copied the right link. Then, test your video to ensure it plays on any device.

Make the best videos to embed in PowerPoint with Descript

Embedding a video in PowerPoint is a pretty simple process with several benefits for you and your audience. To prevent yawns and glazed-over eyes, you’ll need professional-quality videos that will draw your audience in, keep them engaged, and improve message recall.

Descript’s audio and video editing software lets you record, edit, and publish studio-grade videos to YouTube, then embed them in your PowerPoint presentations in a few clicks. 

Plus, Descript’s AI-powered automatic transcription generates high-quality transcripts from your video’s audio, which you can use as notes while making your presentation. You can also use Descript’s AI features to get text summaries, auto-generate copy for social media posts, and enhance your audio with Studio Sound .

Take Descript for a spin today to make quality videos that will help you deliver exceptional PowerPoint presentations.

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Embed Videos in PowerPoint: Easy Step-by-Step Guide

Table of Contents

Are you looking for a way to make your business presentations stand out in 2024? Adding videos or short clips isn’t just an eye-catching trick – it can also help get your message across in ways that speaking alone can’t.

Luckily, there are several easy methods to embed video into Microsoft PowerPoint . In this blog post, we will discuss how anyone with basic tech literacy knowledge can embed video into their business presentation slides with minimal effort and cost.

Keep reading if you want to learn how to quickly, easily, and effectively add a bit of flair and pizzazz while giving your professional presentations the added punch they need!

Embedding Video in Microsoft PowerPoint Essential Steps

Embedding a video in Microsoft PowerPoint is a great way to make your presentation more engaging and interactive. Whether you want to demonstrate a concept with an explainer video or show off a marketing video , embedding videos into PowerPoint can help you get your point across.

Here’s how to do it:

1 . find the video you want to use.

There are several sources for videos that you can use in PowerPoint presentations. YouTube, TikTok, Instagram are just a few of the most popular options; all offer free content that you can easily access and copy for use in your presentation. If you’re looking for other types of video material—such as stock footage or commercial clips—you’ll need to purchase them from a licensed provider.

2. Copy the Video’s Embed Code

Once you’ve found your video, copy the embed code that is provided. On YouTube and Vimeo, this will usually be located in the share or embed section of the page. The code should start with “ <iframe> ” and end with “ </iframe> “, and will include all the information needed to embed the video into your presentation.

3 . Open Your PowerPoint Presentation

Open Microsoft PowerPoint and open up the presentation where you would like to add the video clip. Select one of your slides; this will be where we’ll paste the embed code later on.

4. Insert an Object Into Your Presentation

Go to the Insert tab at the top of your screen, and select Object . This will bring up a window that lets you insert objects into your presentation; find the “ Create from File ” option, and paste in the embed code you copied earlier.

5. Make Adjustments To Your Video

Once you’ve inserted your video into PowerPoint, you can make changes as necessary to fit it within the parameters of your presentation. You can resize or move the video around on your slide, or adjust its playback options to control when it starts and stops playing during your presentation.

And that’s all there is to it! Embedding a video in Microsoft PowerPoint is a great way to add visual interest and engage your audience.

Just remember to keep an eye on any copyright restrictions that may apply to the video content you use, and make sure you always have permission before using it in your presentation!

How to Embed a YouTube Video in PowerPoint Step by Step

Embedding a YouTube video in PowerPoint can add an extra level of impact to your presentation. Not only is it easy to do, but having the video right inside the presentation gives you control over how and when the audience sees it.

Here are some simple step-by-step instructions on how to embed a YouTube video into PowerPoint.

• Log in to your YouTube account and go to the page with the video you want to use in your presentation.
• Click “Share” underneath the video , then click “Embed” from the options below that appear.
• Copy the code for embedding by clicking inside of it and pressing Control + C (or Command + C on a Mac).
• Open the PowerPoint presentation that you wish to embed the video in and switch to “Slide Show” mode by clicking on the button in the bottom right corner of your screen.
• Select the slide where you want the video to appear, then click “ Insert” at the top of your toolbar.
• Click “Video”, then select “Online Video” from the options that will appear below it.
• Paste (Control + V or Command + V) your embed code into the box provided and click OK when it is done processing.
• Your YouTube video should now be embedded into your presentation. Test it by clicking on the video thumbnail that should now appear in the middle of your slide and see if it plays correctly.

And there you have it! You’ve successfully embedded a YouTube video into PowerPoint. Keep these steps handy for any future presentations you may give and you’ll be able to easily add engaging visuals with ease every time. Happy presenting!

With these simple steps, you’re well on your way to mastering the art of embedding YouTube videos into PowerPoint presentations.

Just follow the instructions outlined above and you’ll have a professional-looking presentation in no time.

How to Embed a TikTok Video in PowerPoint Step by Step

Embedding a TikTok video in PowerPoint is an easy way to add fun and interest to your presentations. Whether for personal or professional use, you can use the video-sharing platform’s vast library of content to make your presentation stand out.

Here’s how to do it.

Step 1: open microsoft powerpoint.

Open Microsoft PowerPoint and create a new slide, selecting either “ Blank Slide ” or one of the many pre-made style templates that come with it. If you already have an existing slide deck, simply add a new blank slide to it.

Step 2: Insert Video from Online Source

From the top menu bar, select “ Insert ” and then “ Video ”. A drop-down menu will appear with the option for “ Online Video ”. Select it, and a new window will open prompting you to search for an online video source.

Step 3: Find Your TikTok Video

Type in your keyword or phrase into the search bar of the new window that opened in Step 2, and click on the magnifying glass icon to initiate your search. Find the video you want to embed from among the results, and select it by clicking on its thumbnail image.

Step 4: Embed Your TikTok Video

Once you have found your desired video, click “ Insert ” at the bottom right corner of the window. This will embed the video into your slide, and you can reposition or resize it to fit your presentation’s design.

You can also add additional features such as audio or captions if desired , by selecting the “ Playback ” tab from the top menu bar and customizing them for your needs.

And there you have it! By following these steps, you now know how to embed a TikTok video into Microsoft PowerPoint .

With this new skill, you can make your presentations more engaging and visually stimulating than ever before!

How to Embed an Instagram Video in PowerPoint Step by Step

Embedding an Instagram video in PowerPoint can be a great way to add visual interest to your presentation . Whether you’re creating a slideshow for school, business, or personal use, embedding social media videos into your slides will make them more engaging and interactive for your audience.

In this section of the article, we’ll show you how to quickly and easily embed an Instagram video into PowerPoint step by step.

1. Visit the Video You Want to Embed

You’ll need the URL of the Instagram post to begin the process of embedding it in PowerPoint. Go to the post you want to embed and copy its URL from the address bar at the top of your browser window. Make sure it is a video post and not an image.

2. Open PowerPoint and Select the Slide You Want to Embed Into

Open your presentation in PowerPoint, select the slide you want to add the Instagram video to, and click “ Insert ” on the menu bar.

3. Select “Object” from Insert Menu Options

In the drop-down menu that appears, choose “ Object ”. This will bring up another window with a variety of options for inserting objects into your slides.

4. Choose “Create from File” Option

Scroll down until you see the option for “ Create from File ” and then click it to open a file browser window where you can find the Instagram video you want to embed. Paste the URL of the video into the search box at the top of the window and click “ Browse ”.

5. Select Video from Search Results

The video should appear in the search results below. Click it to select it and then press “ OK ” to insert it into your slide in PowerPoint. You will now be able to play, pause, and even edit your embedded Instagram video within your presentation!

By following these simple steps, you’ll be able to quickly and easily embed any Instagram video into your PowerPoint presentation for a more interactive experience that is sure to engage your audience.

Whether you’re creating slideshows for school or work , embedding social media videos is an easy and effective way to make your presentation more compelling.

Embed Videos in PowerPoint: Conclusion

That’s all there is to embedding a video in PowerPoint! It’s actually a very easy process, but it can make your presentations look much more professional and engaging .

If you have any questions or run into any problems while trying this out yourself, don’t hesitate to contact us for help.

We would be happy to walk you through the steps or even do it for you! Thanks for reading, and we hope you find this information useful.

Embed Videos in PowerPoint: FAQs

Q1: why should i embed videos in my powerpoint presentations.

A1: Embedding videos adds dynamic content, enhancing engagement and clarity. It’s an effective way to convey information and make your presentations more captivating.

Q2: What types of videos can be embedded in PowerPoint?

A2: PowerPoint supports a variety of video formats, including MP4, WMV, and AVI. Ensure your video is in a compatible format for seamless embedding.

Q3: Is it possible to embed videos from online platforms like YouTube or Vimeo?

A3: Yes! You can embed online videos by using the ‘Online Video’ feature in PowerPoint. This allows you to seamlessly integrate videos from popular platforms into your presentation.

Q4: Are there size limitations for embedded videos in PowerPoint?

A4: While PowerPoint doesn’t have strict size limitations, it’s advisable to optimize videos for smoother playback. Large files may affect presentation performance.

Q5: Can I customize the playback settings for embedded videos?

A5: Absolutely! PowerPoint offers playback customization options. You can set the video to play automatically, loop, or trigger on click, giving you control over the viewer experience.

Q6: How can I ensure the embedded video plays smoothly during a presentation?

A6: To ensure smooth playback, save your PowerPoint file and the video in the same folder. This avoids broken links and ensures the video plays seamlessly, even if you move the presentation.

Q7: Will the embedded video play on any computer?

A7: As long as the computer has PowerPoint installed and supports the video format, it should play. Consider using widely compatible formats for broader accessibility.

Q8: Can I edit the embedded video directly within PowerPoint?

A8: PowerPoint provides basic video editing tools, such as trimming and fading. For extensive edits, it’s recommended to use video editing software before embedding.

Q9: How can I share a PowerPoint presentation with embedded videos?

A9: When sharing the presentation, ensure the video file is included or share it in a format that retains the embedded video, such as a PowerPoint file or a video-supported format.

Q10: What should I do if the embedded video is not playing during the presentation?

A10: Check the video format, file path, and ensure the computer has the necessary codecs. If issues persist, consider converting the video to a more compatible format.

Embed Videos in PowerPoint An Article by Nicole Delgado 2024 | Marketing Manager | Explainer Video Company | Animated Explainer Video Production

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: June 14, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,140,807 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

The Best Ways to Embed a Video in PowerPoint

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

Tips from our Readers

• In the newest version of PowerPoint, to embed a YouTube video, all you have to do is go to insert, video, online video and then paste the link for the video.

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

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1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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How to embed videos into your PowerPoint presentations

If you had to hold a presentation at work or school, you probably know how important is to make your presentation attractive to keep your audience's attention until the very end. When you need to make a point about something, a video might just do the trick. PowerPoint allows you to add videos to your presentations. For example, you can embed a local video file from your computer, a YouTube clip or a video from another website. Here's how to embed any video in your Microsoft PowerPoint presentations:

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How to embed videos from your pc in your powerpoint presentations, how to embed a youtube video into your powerpoint presentation, how to embed a video in your powerpoint presentation using an embed code.

NOTE: For the purpose of this article we used Microsoft Office PowerPoint 2016.

This method allows you to insert local video files from your computer or other computers you are connected to. You can embed almost any type of video format, from ".mp4", to ".avi", to ".mkv" or ".mov." First, you need to open the PowerPoint app and select the slide where you want to add the video.

Next, click or tap the Insert tab from the ribbon on the top.

Now, you need to go to the Media section, which is just at the right side of the ribbon.

Click or tap the Video button in the Media section and a small menu opens. Press the " Video on My PC" option to embed a video from your PC.

File Explorer will open. Search for the folder containing the video that you want to insert into your presentation. Once you've found the video file, you can click or tap Insert.

Now, the video is embedded into your PowerPoint presentation. You can play the video, using the buttons at the bottom of the video player that is shown on the slide. If you can't see the buttons make sure the video is selected. You can drag the corners to resize it, or click and drag to reposition it on your slide.

The video is packed into the PPT or PPTX file where you save your presentation, so you don't need to worry about sending it along with the presentation. Remember that as the size of the video increases, the size of the presentation will increase too. You should not embed very long videos if you want to keep the presentation file small and easily transferable.

PowerPoint 2016 allows you to search for videos on YouTube within the app and add them directly to your presentation. To do this, select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section and press the Video button. In the menu that is displayed, choose the Online Video option.

Now, another window opens with two options: YouTube and "From a Video Embed Code."

Next to the YouTube logo, there is a search bar where you can type the name of the video that you want to add. Click or tap the Search button to display the search results.

The next thing you need to do is to select the video from the list of results and press the Insert button on the bottom of the window.

Wait for the video to be added to your PowerPoint presentation.

You can preview the video, resize or reposition it just as you like.

IMPORTANT: Make sure that you are connected to the internet when you want to play the video from your presentation, during your presentation delivery.

This option allows you to insert online videos into your presentations using embed codes from all kinds of online platforms. To do this, first select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section, and press the Video button. In the menu that is displayed, choose the Online Video option.

Next, make sure that you have copied the video embed code from the online platform where you found the video that you want to use in your presentation. For example, under any video you watch on YouTube, you need to press the Share option. Then, click or tap Embed so that the video embed code will be displayed.

Paste the embed code in the " From a Video Embed Code" field and press the Insert button on the right side of the field or the Enter key on your keyboard.

Wait for the video to be inserted into your PowerPoint presentation, where you can play it, resize it or reposition it as you like.

The problem with this method is that it accept only very simple embed codes, like those on YouTube. However, it doesn't seem to work with videos from other famous online platforms like Vimeo or Dailymotion. We tried and failed each time.

As you can see, Microsoft PowerPoint allows you to embed videos in your presentation using several methods, all of them accessible to any user. You can add a video stored on your PC or online videos from YouTube or another platform, using embed codes. Try this feature and let us know how it works. Also, if you have questions regarding this topic don't hesitate to share them with us in the comments below.

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How to Embed a Video In PowerPoint [2022 User Guide]

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Videos have become a pivotal part of presentations. And not only. All types of content rely on videos – regardless if they are informational, educational, or sales content. According to Invideo ,

The average person is about to watch around 100 minutes of video content PER DAY in 2022.

This piece of stats only adds to the fact that people around the world embrace video content more and more, and will prefer it over text. In this article, we will show you how to embed a video in PowerPoint, so you can grab your audience’s attention and make them rate your presentation.

Article overview: 1. Why insert a video in PowerPoint? 2. How to embed a video in PowerPoint? 3. How to edit a video in PowerPoint?

1. Why insert a video in PowerPoint?

Before we show you how to embed videos in PowerPoint, we need to start with the reasons why you should add videos to your PowerPoint presentation.

✔️Reason #1 – People hate boring presentations

79% of people say they find most presentations boring. If you insert video content in your PowerPoint presentations, there’s no guarantee your presentation will be more likable. But you’ll certainly increase your chances to stand out.

✔️Reason #2 – Short attention span

Distractions are one major problem for presenters. Over the years, the average attention span has shrunk to just 8 seconds. Apart from the best practices to start and end a presentation , you can also keep your audience hooked when you embed videos in PowerPoint.

✔️Reason #3 – People absorb video content better

Your end goal is to convey your message no matter what your presentation is about. According to stats, audiences only retain 10% of the information they’ve seen in a text, compared to 95% in videos . If Google’s CEO Sundar Pichai can give up on bulk texts and bullet points, what stops you from following his presenting style?

2. How to embed a video in PowerPoint?

In 2022, a PowerPoint presentation can be a powerful tool that can impress audiences and sell great ideas. That’s why Microsoft has ensured they are in line with the recent digital marketing trends .

There are not one but three ways to insert videos in PowerPoint ! We will cover all of them in our tutorial.

2.1. How to insert a video into PowerPoint from my computer?

When to use : If you have your own videos to share in the presentation.

The best thing about adding videos in PowerPoint is that there is a dedicated menu. And in case some steps seem familiar, don’t get surprised.

Our first option is computer imports.  Let’s see how to add a video from a PC or Mac.

Step 2 : Pick Video , and then go to This computer – the first option.

Step 3 : Select a file of your choice and then click Insert .

2.2. How to embed a stock video in PowerPoint?

Stock videos are great options for corporate presentations. Paired with some great PowerPoint templates for download , you can capture the attention of your audience. You have over 20 categories to choose from and if you prefer, you can use the search bar to find what you need. While there isn’t much of a choice compared to YouTube and Vimeo (which we will discuss later), picking stock videos ensures you won’t have copyright issues with your presentations.

Let’s see how to insert a stock video in PowerPoint.

Step 1 : Select Insert from the menu ribbon (this step is the same).

Step 2 : Pick Video , and then go to Stock Videos – the second option.

Step 3 : Choose which video you want to select and then press Insert .

2.3. How to embed a third-party video in PowerPoint?

Without a doubt, most people ask how to embed a YouTube video in PowerPoint, as this is the best place to find video resources. But you can not only embed a video from YouTube in PowerPoint, you can also insert one from other platforms like Vimeo, Slideshare, Stream, and Flipgrid. All you need to do is just copy the address of the video URL and paste it into the search bar. Let’s see how to do so.

Step 2 : Pick Video , and then go to Online Videos  – the third option.

Step 3 : Copy the video URL and paste it into the search bar.

Step 4 : When the video preview appears, click Insert .

N.B. Embedding a video from an online source – WARNING⚠️

We need to warn you that adding videos to PowerPoint from online sources may affect the Video Format and Playback options. Also, embedding through the Web will cause a delay in loading time. I’ve personally found out that on average, a YouTube video embedded in PowerPoint starts playing in 5-6 seconds at least.

I ran an experiment where I added one Graphic Mama’s video from my computer, and it loaded instantly. It also didn’t have any formatting and playback issues. In conclusion, it may be best if you find a way to download your desired videos and upload them directly from your PC/Mac.

3. How to edit a video in PowerPoint?

If you learned how to upload a video in PowerPoint using these three methods mentioned above, that’s great. You have already made a lot of progress to satisfy your audience and meet your presentation goals. But your task doesn’t end here (unfortunately). You need to plan how your video will look and sound. Positioning your video, trimming unnecessary parts of it, etc., are all important things to consider.

Let’s see how to modify your PowerPoint videos so that they look great and add that “extra touch of finesse” to your slides.

3.1. How to format a video in PowerPoint?

Without a doubt, you need to check all the boxes when you upload your videos into PowerPoint. And the first thing to do is check your video format. Microsoft has added a lot of functions so that you can further customize the video experience for your audience.

Video Format Menu

As you can see, you can adjust the video, apply some video style, test it for accessibility, arrange it in the slide, and select its size. Let’s start.

3.1.1. How to apply visual color corrections?

Visual Corrections Presets

If you want to modify your contrast and exposure, you can use 25 pre-made color combinations between +40% and -40% brightness and contrast.

Visual Corrections Extended Menu

In case none of the presets delights you, you can manually adjust the brightness and contrast with 1% stops and values beyond +/- 40%.

3.1.2. Video Recolor

Sometimes, the video isn’t in your brand colors or you wish to make it more playful. The video recolor tool gives you just that – it applies a dramatic change to your video colors, in order to fit the Powerpoint templates colors or simply add some color punch. You’re left with three options: to pick something from the default options (21), choose a custom recolor variation, or check the video color options which are also found in Format Video Menu  on the right (check Visual Corrections Extended Menu  image).

3.1.3. Choosing Video Styles

Of course, choosing the right video style is important. It will be a decisive factor in measuring how well your audience will respond to the video. Picking one of the templates is okay but if you put some effort into choosing a video shape , video border , and video effects , you will notice a big difference.

Video Shape

Video Shapes can make your videos a ton better. The standard square format can be tweaked and if you add some imagination, you can end up with superb interactive elements – like arrows, comment boxes, etc.

Video Border

Video borders are very useful. They can outline the video, putting the focus on it, and the most important thing – separate the video from the background, especially if they are in similar colors.

Video Effects

Video effects are your playground. But seriously – these effects can make your embedded video stand out by adding some shadows, soft edges, glow effect, or simply giving it a smooth 3D look that will grab the audience.

3.1.4. Video Accessibility, Arrangement, and Dimensions

We decided to combine all these three under one section, as these are some of the standard options that don’t need much explanation. Alt text  is for people with visual impairment or if the resource doesn’t load due to a slow Internet connection. Typically, you need between 1-2 sentences to explain what is in the video. When you click on Alt text, a dialog box with instructions will appear on the right.

The Arrange and Size  options are related to where the video is positioned and how much space it will occupy from the slide. With Arrange , you can place the video anywhere on the slide, as well as rotate it, bring it back and forwards, and align it.

The Size  tools allow you to scale the video up and down, crop it, and by default – lock the aspect ratio. To manage the alignment and size at the same time (as these two settings go well together), there is a special dedicated menu that you can access by clicking on the small arrow (check the cursor).

3.2. How to manage Video Playback in PowerPoint?

Learning how to embed a video in PowerPoint is important but just as crucial is the way you play the video – which parts are you going to show, which effects you will add, and decide if you will add or skip adding captions. All these things can make a difference.

3.2.1. How to add bookmarks to your video in PowerPoint?

You have probably seen plenty of YouTube videos where you can find bookmarks when new important parts of the videos start. The same applies here. You can add and remove bookmarks, so as to separate the different parts of your video.

3.2.2.  Editing options

In the Editing section of the Playback menu, you can choose if you want to trim your video or add Fade In/Fade Out effects, and the duration of the latter. Below, you can see how to trim a video in PowerPoint – you can select the start and the end of it, so your audience will see the most important details only.

3.2.3. Video Options

In the Video Options , you will find several tools that you can work with.

• Volume  – starting with video volume, it’s pretty straightforward what this means. You have 3 modes /low, medium, high/ + mute.
• Start  – you have three options: Automatically /by default/, In Click Sequence , and When Clicked On .
• Play Fullscreen  – when the video is on, it will be displayed throughout the whole slide.
• Hide While Not Playing  – if the video is not playing, it will not be accessible.
• Loop until Stopped – after the video ends, it will automatically start from the beginning if you don’t stop it manually.
• Rewind after Playing – once the video is played through the end, it will display the first frame and stop.

3.2.4 Insert Captions

If your video has a voiceover, you may need to add captions to make it more understandable for an audience with hearing impairment or people sitting too far from you. The captions have to be uploaded from your computer.

Learning how to embed videos in PowerPoint is crucial for your presentation success. You will get access to a whole new world. But don’t forget about formatting. Some basic video editing can make your videos even more engaging.

If you found this article helpful, why don’t you check some of our other PowerPoint-related tutorials:

• Adding Audio to PowerPoint: The Quick Step-by-Step Guide

How to Insert GIFs into PowerPoint: The Quick Step-by-Step Guide

• How to Get Started with PowerPoint in 2022

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How to embed a video in PowerPoint

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform. For example, did you know that you can embed videos in your PowerPoint presentations?

How to embed a YouTube video into PowerPoint

How to customize the embedded youtube video, how to inserting a video file directly into powerpoint, how do i get a youtube video to automatically play on powerpoint, why isn’t my embedded video playing in powerpoint, what you need.

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Those custom animations and fanciful fonts are only going to hold your audience for so long, and nothing says “yay, a break from reading” like a two or three-minute YouTube clip. In this guide, we’re going to teach you how to add videos to PowerPoint slides, and answer a few frequently asked questions about this subject, too.

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video .

Please note that if you're using PowerPoint 2019 or newer, you'll be able to insert online videos from YouTube by just copying and pasting the video URL into a slide.

Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut ( Ctrl + C on Windows).

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow .

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you'll need to show the presentation via an external system, don't forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won't be able to play the video. Moreover, add both of them into a single folder so they're interconnected to ensure playback.

If you want your video to start playing the moment you open the slide it’s pasted to, the first thing you’ll need to do is make sure your slideshow is in Normal view. Next, click the YouTube video. Now click Playback > Start > Automatically .

You can also set up Play in Click Sequence , which automatically plays a slide’s YouTube video when you press the spacebar, right arrow key, or any other key that advances to the next slide.

There’s a couple of reasons your YouTube video may not be playing in PowerPoint. For starters, you should check to make sure the video you’re attempting to embed is compatible with PowerPoint. Popular formats like MP4, AVI, and WMV are supported. If your video isn’t in a PowerPoint-supported format, you could always convert it using programs like HandBrake .

If you’re playing an embedded YouTube video, the device you’re running PowerPoint on will need to be connected to the internet, too. If you know you’re going to be in a situation where you don’t have internet access, it’s probably a better idea to download the YouTube video to your computer first, and then place the video into your PowerPoint.

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How to Embed a Video in PowerPoint (Step-by-Step)

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In this article, you’ll learn how to embed a video in PowerPoint directly from your hard drive as pictured below.

On top of that, you’ll learn what you can and can’t do when embedding videos into PowerPoint, including:

• How to trim a video (including how to trim a YouTube video)
• Getting your video to play full screen
• Creating a video thumbnail or Poster Frame
• How to compress your videos

If you want to grab the latest version of Microsoft Office (Microsoft 365) like I’m using in this tutorial, you can check it out here .

But before you get carried away adding videos to PowerPoint, it’s important to first understand what your options are.

Table of Contents

Embedding online videos vs. desktop videos.

• Videos from your computer
• Videos from online sources like YouTube

1. Video size

2. Internet connection

Online videos require a good – STRONG – internet connection to play properly.

That means that if you embed a YouTube video in your PowerPoint and the conference room you are presenting in has a weak internet connection, you are in trouble.

So I highly recommend spot checking the internet quality of the room you will be presenting in before working with any online video in your presentation.

If your internet connection is weak, be prepared to skip the video in your presentation.

3. Playback options

How to embed a video in PowerPoint

To embed a video in PowerPoint from your computer, simply:

• Navigate to the  Insert  tab
• Open the  Video  drop down (within the Media group)
• Choose  Video on my PC
• Navigate to where the video resides on your PC
• Select the  Video
• Click  Insert

Clicking  Insert , the video is added to your PowerPoint slide as an editable PowerPoint object, as you can see below.

With the video now inserted on your slide, you can use the features found in the  Video Playback  and  Formatting  tabs. These tabs will be discussed below.

If you convert your presentation into a video, your embedded video will play within your video (if that makes sense). To learn how to convert PowerPoint to video,  read our guide here .

How to trim an embedded video in PowerPoint

• Select  your video
• Navigate to the  Playback  tab
• Select the  Trim Video  command
• Adjust the  Green Start Time ​ cursor
• Adjust the  Red End Time  cursor

How to add a Video thumbnail

Adding a video thumbnail (or what PowerPoint calls a  Poster Frame ) is super easy.

But this is only applicable to videos you add to your presentation from your computer. That’s because online videos will automatically populate with whatever thumbnail their creator gave it (you cannot edit it or change it in PowerPoint).

There are two types of thumbnails you can add to your videos in PowerPoint:

• Use a frame from your video as the thumbnail (easiest)
• Import your own custom thumbnail image (most flexible)

Neither is better or worse (your video will still play the same either way), it’s just a personal preference.

What is a video thumbnail and why is it important?

A video thumbnail is simply an image that is displayed before you play your video. You will see these on YouTube videos all the time before you click to play them.

In PowerPoint, the thumbnail image can become an important part of your overall slide design theme.

If you don’t add your own thumbnail, the first frame of your video will automatically be used as the video’s  Poster Frame .

Adding a  Poster Frame  is an optional step, but can go a long way to improving the overall design of your PowerPoint slides.

Here are the different ways to add a thumbnail or Poster Frame to your embedded video:

1. Using a video frame as the thumbnail (or Poster Frame)

• Scrub to the video frame you want to use as your thumbnail
• Navigate to the  Video Format  tab
• Open the  Poster Frame  drop down
• Select  Current Frame

2. Importing a video thumbnail (or Poster Frame)

• Choose  Image from file…
• Select  From a File
• Navigate  to the image on your computer
• Select the image you wan to use

​For help creating your own video thumbnail, you can see how to crop photos in PowerPoint  and how to remove an image background .​​

How to reset a thumbnail (or Poster Frame)

• Select  Reset

How to make a video play full screen

• Select  the video on your slide
• Navigate to the  Playback  tab
• Click  Play Full Screen

Getting an online video to play full screen

How to compress a video in PowerPoint

• Navigate to  File
• Select the  Info  tab (selected by default)
• Open the  Compress Media  drop down
• Choose between  1080p ,  720p  and  480p ​

• ​ Full HD (1080p) : Save space while maintaining overall audio and video quality.
• HD (720p):  Quality will be comparable to media which is streamed over the Internet.
• Standard (480p):  Use when space is limited, such as when sending presentations via e-mail.

So that’s how to embed a video in PowerPoint, including how to embed a YouTube video in PowerPoint.

You also learned about the different formatting options available to you, which can determine which type of video you want to embed in your PowerPoint presentations in the first place.

When used well, videos are a great way to back up your main points and improve the overall quality of your presentation as they are more engaging than static images.

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How to apply code, 🇺🇦 ukrainians can now use all subtitle and translation features for free. use code 'ukraine', how to embed a video in powerpoint (step-by-step).

Today, I’m going to show you how to embed a video in PowerPoint to make your presentations come to life. I'm also going to cover some of the best practices for creating a PowerPoint presentation, as well as the frequently asked questions about inserting video in PowerPoint.

So, shall we get started?

How to upload a video to PowerPoint from your desktop or laptop

Embedding video in PowerPoint makes your file size larger. But it allows you to share a video with your audience without frantically looking for it on your computer while presenting. This tutorial is for PowerPoint 365. If you’re using an older version there might be some differences but you should still be able to follow along just fine. Just follow these five easy steps:

1. Start by opening your PowerPoint presentation and navigating to the slide where you want to insert your video.

2. Then, click the “Insert” tab.

3. Now, in the top right corner, click the arrow under the "Video" button, or in PowerPoint 365, click the arrow beside the "Video" button.

4. Next, click "Video on My PC/Movie from File" and select the video you want to insert. Then, click the “Insert” button.

5. The video will now appear on your slide. You can resize it or move it around on the slide as you see fit.

And that’s it. You’re good to go! Don’t forget to preview your entire presentation to ensure your video plays exactly as you want it to. 

How to link a video in PowerPoint 

Another method for inserting video in PowerPoint is to link the media on your slide to an external source or file. It will keep your presentation file size small as it will launch the video from its location on your PC. However, the link may be broken if you move the source video to a different location on your computer.

Here’s how to do it:

1. In the top left corner, click the “Insert” tab.

2. then, click the arrow under the “video” button, 3. on the drop-down menu, click “video on my pc/movie from file.”, 4. now, click the drop-down arrow beside or under “insert” and select “link to file.” if you’re using powerpoint 365, click the “option” button, then select “link to file.”.

4. Choose your video, then click “Insert.” 

And voila! You’re all set! We suggest keeping your linked video and your PowerPoint presentation in the same folder so as not to lose either of them. 

How to put a YouTube video in a PowerPoint

You can also add an online video to your PowerPoint presentation . This is a much better approach because you won’t have to download a video and it won’t add anything to your PowerPoint’s file size. However, to play the video during your presentation, you must have an internet connection.

Embedding a video from YouTube depends on the version of your PowerPoint. I’ll walk you through the process for PowerPoint 365, but it’s not that different from the earlier PowerPoint versions.  

1. Copy the video’s URL from the address bar of your computer's web browser.

2. Choose the PowerPoint slide onto which you want to insert the video and click the "Insert" tab 

3. Now, click “Video,” then choose “Online Video/Movie…

4. Once the online dialog box appears, paste the YouTube video URL and click “Insert.”

5. Now, click Play Video to ensure the video was successfully added.

Best Practices for Video PowerPoint Presentations from Ben, VEED’s Head of Enterprise

Download your videos to avoid issues from a bad internet connection when making and presenting your video powerpoint.

While inserting online videos in PowerPoint is a convenient way to avoid increasing the file size, you'll need an internet connection to play them while presenting. And what if your internet connection goes down during your presentation? Will you find your way out of this mess? Most likely, but it’s better to prepare for this situation. 

Download video files from websites such as YouTube , Vimeo , or VEED, so you don't have to worry about retrieving them if your internet goes down. It's also a good idea to save your completed PowerPoint so you can present it if there are any connectivity issues during an in-person presentation.

Know when to upload a video vs. link to a video inside a PowerPoint

If you have lots of videos in your PowerPoint presentation, expect the file size to be huge. What you can do is to choose videos you can do without or whose content you can explain on your own, and then link to that video and let it stream over the internet. This is a great tip in case an internet connection issue arises. But, it’s always best to download the video as a backup just in case something happens.

Why should you embed a VEED video instead of a YouTube video for professional PowerPoint presentations?

Youtube videos play distracting off-topic advertisements, which we don’t want to see during a presentation. You’ll never have that problem with videos you create, edit, save, and share with VEED .

You can also use VEED to clean your audio, add subtitles to your video , and even translate it . This is useful when presenting to a global audience. 

VEED can also help you take your presentation to the next level. Use our teleprompter to avoid forgetting your lines. You can also use our screen recorder tool to record yourself talking through your PowerPoint slides. Turn on your camera to keep your video personalized.

How to link to a VEED video inside of PowerPoint

• Upload your video to VEED. You can even import a YouTube video from the video’s URL.
• (Optional) Edit the video if needed
• Click on export
• Click on ‘share’ to copy and paste the video share link to the text (or image) on your presentation that’ll be hyperlinked.

Keep videos between 30 to 90 seconds long

Use videos to enhance your presentation, not to replace it. People don't have long attention spans , so keep it short but sweet. You only have the first 2.7 seconds of your video to capture your audience’s attention before they tune out.

In general, 60 to 90 seconds is the video duration sweet spot for engagement. 

According to Forbes , the ideal video length for a presentation is only 30-60 seconds long because studies have shown that 75% of people will likely stick with a video if it’s only 60 seconds long.

Cover only one idea per video so the content is easy to digest. 

Look into your camera’s lens and pace yourself

When recording, look directly into the camera lens. This is like looking your audience in the eyes.. They’ll feel as if you are speaking directly to them.

You can edit or re-record your lines using VEED's screen recording and teleprompter tool. You can also cut out the pauses before returning your gaze to the camera.

Frequently Asked Questions

How do you link to a video in powerpoint .

1. Take a screenshot of the video. For Mac users, simply press command + shift + 3; for PC users, press the PrtScn (Printscreen) key on your keyboard.

2. Click the slide where you want to insert the image. 

3. Insert the screen-grabbed image onto the slide by clicking “Insert'' then clicking “Picture from file.” 

4. Resize your image

5. Click the image, then go to “Insert,” then toggle down to “Hyperlink.”

6. Copy and paste the video link into the hyperlink dialogue box, then click OK. Use a YouTube video link if you don’t mind ads running. Use a video share link from VEED for an ad-free PowerPoint presentation.

How do I embed a video in a PowerPoint without a link?

The best option is to download it to your computer, then follow the steps for uploading video to PowerPoint from your desktop or laptop. You can also use VEED to download videos. Just paste the video’s URL into the upload screen. Export the video, then click “Download MP4”.

Why can I not embed a video in PowerPoint?

If you cannot insert video in PowerPoint, it’s possible the video you’re trying to embed isn’t compatible with Microsoft Office PowerPoint, the file is missing, the file moved, or the file is corrupted. It could also be because the actual PowerPoint file is missing plugins needed to insert the video.

How do you embed Vimeo videos in PowerPoint

1. Go to your Vimeo video library and find the video you want to embed.

2. Click on the “Link” icon.

3. Then select “Copy Video Link” or “Copy Embed Video.” It doesn’t matter which one you choose, as you’ll need the internet to play the video anyway. 

4. Paste the URL or embed code into the PowerPoint, then proceed as if you were embedding a YouTube video.

How do you make a video on Powerpoint?1. Create slides- Structure your video with a title, body, and concluding slides by adding images, texts, and layer elements.

2. Add animations - Go to the animation ribbon and animate the key elements on your slide.

3. Insert video into PowerPoint - Navigate to the "Slideshow" tab and click "Record Slideshow" to insert an existing video or create screen recordings.Then hit the “Record” button.

4. Insert Audio- Go to the "Insert" tab and then click on the Audio in the top right corner of the PowerPoint. Then, from the drop-down menu, choose "Audio on My PC" or "Audio from file."

5. Export- Once you’re done adding animations, videos, and sound to your PowerPoint slides , it’s time to export the presentation as a video by clicking “File” and then “Export.” Then click on “Create a Video,” or for those using MS PowerPoint 365, choose where to save the video and change the file format to MP4. 

How do you put a YouTube video in PowerPoint without ads?

1. Copy the YouTube video's URL that you want to embed.

2. Go to VEED.IO and paste the URL in the upload screen.

3. Export the video.

4. Click and copy the share link to put the ad-free YouTube video in the PowerPoint.

Make video presentations people love to watch quickly and easily

Now that you know how to embed a video in PowerPoint it's time to go give it a shot! 

Make your presentation stand out by inserting videos in PowerPoint. Need to make a sales presentation at work? Make a screencast and use VEED’s screen recording and teleprompter tools. Harness the power of videos and make your PowerPoint more interesting.

Whether you’re an editing pro or a beginner, VEED can help you make and share videos people will love quickly and easily. No need to download any software! It’s an online video editor readily available to you! Try using it for your first or next PowerPoint presentation.

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How to Embed a Website in PowerPoint: Step-by-Step Guide for Seamless Integration

Embedding a website into a PowerPoint presentation can transform a typical slide into an engaging, interactive experience. Imagine showing your audience live data updates from a website or directly integrating a web tool without leaving your presentation. By using the LiveWeb add-in, we can insert live web pages into our slides, making our presentations more dynamic and interactive.

To get started, we need to install the LiveWeb add-in, which seamlessly allows us to link a website into a PowerPoint slide. Once installed, simply navigate to the “Insert” tab, select “My Add-ins,” choose “Web Viewer” or “LiveWeb,” and paste the website URL. This feature enables us to keep our audience engaged by presenting content that updates in real-time.

When we incorporate live web pages into a presentation, it not only retains our audience’s attention but also enriches the content we present. This method is perfect for business pitches, educational sessions, or any scenario where up-to-date information is crucial. By adding an interactive layer, we ensure our presentations remain fresh and compelling.

• 1.1 Using LiveWeb for Interactive Pages
• 1.2 Leveraging PowerPoint Add-ins
• 1.3 Inserting Audio and Video Media
• 1.4 Adding Html Files and Markup
• 2.1 Hyperlinking to External Websites
• 2.2 Using Hyperlinks for Navigation
• 3.1 Integrating Data Visualizations
• 3.2 Incorporating Screenshots and Images
• 4 Concluding Your Presentation

Embedding Web Content into Slides

When adding web content to PowerPoint slides, it’s important to use the right tools and techniques. We’ll break this down by exploring different ways to embed web elements, ensuring a smooth presentation experience.

Using LiveWeb for Interactive Pages

LiveWeb, an add-in for PowerPoint, helps us embed live, interactive web pages directly into slides. This tool is useful for showcasing live data or interactive content.

• Download and install LiveWeb.
• Open PowerPoint and create or select a slide.
• Go to the Insert tab and click on Web Page in the LiveWeb section.
• Enter the URL of the web page you want to embed.

LiveWeb keeps the web page refreshed, making it great for displaying dynamic content like stock tickers or social media feeds.

Leveraging PowerPoint Add-ins

We often leverage add-ins to enhance our PowerPoint presentations with web content. The Web Viewer add-in, for example, allows us to insert websites easily.

Steps to use Web Viewer:

• Open PowerPoint and navigate to the Add-ins section.
• Click on My Add-ins and select Web Viewer .
• Paste the web URL, removing the https:// as it’s added by default.

Using add-ins is user-friendly and integrates smoothly without needing extensive tech skills.

Inserting Audio and Video Media

Embedding multimedia brings life to our slides. Insert videos from YouTube or Vimeo:

• Go to the Insert tab and choose Online Video .
• Paste the video URL into the dialogue box.

For audio, do the same:

• In the Insert tab, select Audio and then Audio from Online Sources .

These elements ensure our presentations are engaging and informative.

Adding Html Files and Markup

We also embed HTML files and custom markup to add specialized content. This involves creating local HTML files and then embedding them with iframes or other methods.

Steps to embed HTML:

• Save your HTML file locally.
• Use the Insert tab and select Object .
• Choose Create from File and browse to your HTML file.

HTML embedding is useful for adding custom forms, interactive graphs, or CSS-designed elements, making our presentations versatile and dynamic.

By employing these methods, we create interactive and engaging PowerPoint presentations that captivate our audience and convey information effectively.

Creating Clickable Hyperlinks

We’ll guide you through creating clickable hyperlinks to enrich your PowerPoint presentation, whether linking to external websites or navigating within the slideshow.

Hyperlinking to External Websites

Adding hyperlinks to external websites helps integrate online content directly into your presentation. This can be done easily by selecting the text, shape, or image you want to link. Then, click on Insert > Link .

A dialog box will appear where you can enter the URL of the website. Make sure the URL is complete, starting with http:// or https:// . This will ensure that the presentation can access the internet correctly.

Adding external links is also a good way to reference sources, provide additional reading material, or direct your audience to an external online tool or resource. This kind of link can make your slides far more interactive and engaging.

Using Hyperlinks for Navigation

Using hyperlinks within your presentation helps in creating a non-linear navigation format. This is particularly useful for complex slideshows where users need to jump between different sections.

To do this, select the text or object to be used for the link. Go to Insert > Link , then choose Place in This Document . A list of your slides will appear, allowing you to select the destination slide.

By setting up these internal links, you can create a table of contents, interactive quizzes, or a FAQ slide where users click questions to view answers on separate slides. Hyperlinks within the presentation are key for enhancing user experience and ensuring a smooth navigation flow.

Enhancing Slideshows with Additional Elements

Adding more elements to your slides can make your PowerPoint presentation more engaging and informative. Let’s dive into integrating data visualizations and incorporating screenshots and images to enhance your slideshow.

Integrating Data Visualizations

Integrating data visualizations can transform ordinary slides into dynamic, informative displays. Charts, graphs, and infographics offer a clear way to present complex data. Using PowerPoint’s built-in chart tools, we can create bar charts, line graphs, and pie charts. Each of these visualizations can help communicate key insights effectively.

PowerPoint add-ins like DataPoint also allow us to embed real-time data. This is great for live presentations where information needs to be updated on the fly. We simply link our data source, and the chart updates automatically.

By incorporating interactive charts, we provide our audience with a deeper understanding of the data. They can interact with the presentation, thus making information retention more likely. It’s a game-changer for data-heavy presentations and helps keep the audience engaged.

Incorporating Screenshots and Images

Screenshots and images add visual appeal and clarity to our presentations. They help break the monotony of text-heavy slides and capture attention. To add a screenshot, we use the Insert tab and choose Screenshot from there. This allows us to capture the entire screen or a specific window directly into the slide.

Images can illustrate points more vividly than words alone. By utilizing high-quality images, we bolster key points in a memorable way. Stock photos, custom graphics, and screenshots of relevant web pages or applications can be seamlessly integrated.

Using the image formatting tools, we can adjust size, aspect ratio, and add effects like shadows or borders. This ensures that the visuals not only complement but enhance the overall slide design.

Adding images also humanizes our content, making it more relatable and engaging. Plus, screenshots can serve as practical guides or examples, making complex ideas easier to grasp for our audience.

Concluding Your Presentation

Let’s face it—nailing the conclusion of our presentation is just as important as the setup. Without a strong finish, our audience might feel like they’ve missed something. So, how do we craft that perfect closing?

First, we should recap the key points . It reminds everyone of the main takeaways. A clean summary slide does the trick. Bullet points work wonders here.

We can open the floor for questions . This encourages engagement and ensures everyone is on the same page. A simple “Any questions?” slide works great.

Another option is to pose a thought-provoking question or a call to action . For instance, “How can we apply these strategies in our teams?” or “Let’s start incorporating these tips today!”

Trying to leave a lasting impression? We should use a memorable quote that resonates with our topic. Quotes can be powerful if they align well with our content.

In presentation mode , make sure to thank the audience . It shows appreciation and leaves them with a positive last impression.

Lastly, consider offering a contact slide . This helps if anyone wants to reach out for further details. Simple, clear, and professional.

Wrapping up our session smoothly can make a significant impact, ensuring our hard work shines until the very end.

Let’s make our conclusions count! 😊

Related posts:

• How to Do Hanging Indent on PowerPoint: Step-by-Step Formatting Guide
• How to Embed a YouTube Video in PowerPoint: Step-by-Step Guide
• How to Add a Video to PowerPoint: Step-by-Step Tutorial
• How to Add Speaker Notes in PowerPoint for Effective Presentations
• How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
• How to Curve Text in PowerPoint: Step-by-Step Guide
• How to Record a PowerPoint Presentation: Step-by-Step Guide for Professionals
• How to Crop a Picture into a Circle in PowerPoint: A Step-by-Step Guide
• How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide
• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
• How to Make a Picture a Circle in PowerPoint: Step-by-Step Guide
• How to Print Notes in PowerPoint: A Step-by-Step Guide

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How to embed videos in PowerPoint

Inserting a video into a Microsoft PowerPoint presentation is a great way to enhance your slides. Learn how to embed Vimeo and YouTube videos and insert MP4, AVI, and other formats to level up your deck.

For a lot of us, Microsoft PowerPoint represents a part of our lives we don’t often look fondly on. Whether that’s making presentations for school or work, with over one million companies using Office 365 worldwide, it’s safe to say you’ve either used it, or you will use it in the future.

However, PowerPoint (ppt) presentations don’t have to be boring with all text and a few images here and there. One trick you try to make your presentations more interesting and engaging is to embed video into your PowerPoint slides. 

If the idea of adding video inside your slides is new to you (instead of minimizing the program and finding the video to play), then this guide will help you understand the benefits of using embedded videos, and how to do it with different video formats.

Table of contents

Videos help to explain complexity, videos minimize information overload, mixing mediums keeps your audience engaged, from your own video library, a video that’s not yours, add youtube video to powerpoint slide with a link, add youtube video to powerpoint slide with embed code, how to insert all other video types into powerpoint, what to do after you add a video to a powerpoint slide, adding video to powerpoint faqs, wrapping up, embed your beautiful videos anywhere with vimeo.

For reference, throughout this guide I’ll be using Version 16.51 PowerPoint for Mac (from Microsoft Office 365) and a standard design template for this tutorial. You may have a previous version of PowerPoint with slightly different wordings for buttons (which I’ll point out).

Why insert a video in a PowerPoint presentation?

First things first, let us take a look at some of the awesome benefits of adding video to PowerPoint presentations. While there are more than three benefits (particularly if you enjoy creating instructional videos ), or if your company makes use of asynchronous meetings , these are the main ones when it comes to the audience’s experience.

You may have heard some statistics floating around on the internet about how “65% of the population are visual learners”. While this particular stat isn’t actually based on empirical research to date, many people I’ve encountered throughout life seem to prefer videos in both learning and business environments.

The most obvious reason for these preferences is that videos often help to explain complexity a little easier than reading about it. 

For example, in a 2018 Frontiers in Surgery study, viewing operative videos (vs reading a manuscript) greatly improved the confidence of trainee surgeons in performing difficult surgery.

Have you ever seen a presentation slide that was almost a full screen of block text and inwardly groaned at having to read it or watch the speaker read from the screen word for word?

Having too much information on a single slide is not only a design mistake but also contributes to information overload — which happens when someone faces “a level of information that is greater than their information processing capacity”. 

Using video can help combat this problem by pacing out information at an easier rate than slamming someone with a huge wall of text all at once.

Similar to the point above, having a whole bunch of text in your presentation without anything else to break it up is a quick way to lose the interest of your audience.

Going to either extreme of using only text or only video isn’t likely to help people engage with the information you’re trying to give. However, giving a mix of mediums has a much better chance of increasing engagement in a learning environment. 

In a business context, research suggests that the overwhelming majority (94%) of people surveyed report “watching explainer videos to learn more about a product, with 84% being swayed to make a purchase”. So including them in a sales deck may well work to persuade your audience into buying.

How to insert a Vimeo video into PowerPoint

Perhaps you have a portfolio of videos on your Vimeo account you want to add to your presentation instead. Thankfully, adding a Vimeo video to your slide show is just as easy as adding a YouTube video !

In fact, all the starting steps (insert video ➡️ online film ➡️ URL/embed code) are exactly the same. The only difference is the source of the video itself (and whether or not the video belongs to you).

So, from opening up the dialog box, you’ll want to head over to your Vimeo video library, which you can do by hovering over your profile picture and hitting the “videos” option in the drop-down menu:

From there, you’ll want to go to the video you want to embed (in this case, me playing a song I wrote) and click on the ‘link’ icon which will give you the option to either copy the URL or the embed code. 

As I said before, for PowerPoint presentations, it doesn’t matter which one you choose since you need the internet to play them anyway.

With these options, simply paste your URL or embed code into the dialog box and it will insert the video to your slide.

As an additional measure, if for some reason the shortened embed code doesn’t work, you can also click on the video and copy the full embed code from the video options, like so:

From there, just as before you can paste the embed code in the PowerPoint dialog box and it works the same way. 

To insert a video that doesn’t belong to you (but you have permission to use), it’s similar to how you would insert a YouTube video only the design is obviously different.

When you get to the Vimeo video you want to embed, click on the “share” button shaped like a paper airplane and you’ll get all the same options as before. All you have to do is copy either the URL or the embed code:

Just as before, paste either of these into the “online film” dialog box and your video will appear on the slide.

Quick note: to embed the video in PowerPoint, the video must be publicly available, or at least viewable via link. You can’t embed a video that is set to “Private”. 

How to insert a YouTube video into PowerPoint

Whether you’re using the most updated version of PowerPoint or an older one, the steps are exactly the same here with the only difference being that older versions like PowerPoint 2010 may ask “video from website” rather than online video/film/movie depending on your localization. 

There are two main ways you can insert a YouTube video into a slide in PowerPoint, and both require you to be connected to the internet when you add and play the video.

The easiest way to add a video in PowerPoint is to first, select the slide you want the video to appear on, then hit the insert tab and find the video icon towards the right:

From here, you’ll get a drop-down menu for various insert video options. Depending on your level of subscription, you may also see the “stock videos” option, which might be helpful in other situations. For now, choose “online film” (or movie/video).

After that, you’ll get a pop-up that asks you to paste the YouTube video URL into the box. In previous versions, you may also have the option here to search for a YouTube video inside PowerPoint, but it seems recent updates have removed that feature.

From here, you’ll need to find the YouTube video you want to add to your presentation, then either copy the URL from the address bar, from the right-click options, or hit the “share” button on the video and copy the URL from there:

Once you’ve copied the URL, paste it into the dialog box on PowerPoint and press “insert” or hit enter.

If you had an empty media box in the slide already (like I have in my slide above) your video will automatically paste into that box which you can resize afterward:

Shoutout to Abbie Emmons’ awesome YouTube channel for fiction writers. 

However, if you had a blank slide before adding your video, it will appear in the middle of the slide. Resize and reposition however you want the video to appear.

Since YouTube videos require an internet connection for playback, it doesn’t necessarily matter whether you use the URL or the embed code. However, if you really want to use it, the embed code is a way for you to add the YouTube video without the link.

The starting steps are exactly the same as inserting a video via URL, except when you go to your chosen YouTube video, instead of copying the URL, you should click “Embed”. When you do, you’ll see the following screen:

If you click on the code box it should automatically select all of the code, but if you accidentally double-click you can either use your select-all keyboard shortcut (cmd+a for Mac, ctrl+a for Windows) or click off the box and back on it to reselect all.

Alternatively, if you right-click on the video itself, you can also copy the embed code from the options there.

Copy the embed code and paste it in the same dialog box as you do with the URL and you’ll get the same results.

After all of the above, what if you have a different video format to work with, or that the connection will be bad where you’re delivering your presentation? In this case, you’ll want to try embedding a video file from your computer.

Before you start, here’s a list of the video formats PowerPoint currently supports:

• AVI movie (Some .avi files may require additional codecs) (.avi or .vfw)
• MPEG-4 movie (.mp4, .mpg4)
• Apple MPEG-4 movie (.mv4)
• MPEG movie (.mpg, .mpeg, .mpe, .m75, .m15)
• MPEG-2 video (.m2v)
• MPEG-2 Transport Stream (.ts)
• QuickTime movie (.mov, .qt)
• DVI movie (.dif)
• Windows Video file (Some .avi files may require additional codecs) (.asf, .avi)
• MP4 Video file (only from 2013) (.mp4, .m4v, .mov)
• Movie file (.mpg, .mpeg)
• Windows Media Video file (.wmv)

As long as your video is one of the above formats, you’ll be fine. If not, you should try converting your file to one of the above before trying to embed it in your presentation.

So, in order to embed a video file, you’ll want to head back over to the “insert” tab and instead of clicking “online film”, select either “video browser” or “video from file”. Though in older versions, it will have “video on my pc” instead.

It may be unique to Mac, but if you select “video browser”, a “photos” window will pop up where you can browse videos from your photos app. In most cases though, you’ll want to pick “video from file” as it will take you to your folder manager (finder in Mac). 

From here, you’ll be able to find the video you want to insert into your PowerPoint from the folder where it belongs:

When you select a video, the “insert” button will be available and you can click it to add the video to your slide.

Whether you decide to add a video from an online source or from your computer, here are the main points to keep in mind:

• Inserting a video from your computer will significantly increase the PowerPoint file size whereas an online video won’t.
• Using an online video requires an internet connection for the video to play while using a video file from your computer doesn’t.

Now you know how to add a video to your presentation, next we’ll briefly look at some of the options you have in terms of playing videos during your presentation.

Beyond simply adding the video to your slide, there are a couple of other considerations to take into account.

A lot of the time, you won’t have control over the thumbnail of the video you want to embed. However, if you want to change the thumbnail to an image you already have, you can do that by clicking on the “video format” tab and selecting either the “current frame” or “image from file” option, like so:

Changing the thumbnail also changes how it appears in the presentation overview in the left pane, and when you run through the presentation the video plays as normal.

Background video

If you want your video to appear in the background of your slide, all you need to do is make sure your video is high quality enough and resize it to fit the slide frame. If you want other elements to appear over the top, simply change the position using the “arrange” button in the Home tab.

The playback tab

The playback tab will also appear when you click on the embedded video, where you can change settings like whether the video starts automatically, when clicked on, or in the click sequence (handy if you have slide animations or text to work through first). 

You can find these settings when you click on “start”:

Just below “start sequence” you can also check a box if you want the video to play full screen (not advisable with the automatic playback setting, or if you want the video to appear as part of the slide design).

If you’re working on a video you’ve embedded from your computer, you can also add bookmarks to let you quickly navigate different parts of the video, even during the presentation — great for topic changes or other segmentation.

You can either use a video stored on your computer by choosing the “video from file” option in the insert video tab or find the embed code of an online video.

Embed the video in your slide and then click on it to reveal the “Playback” tab. In there you’ll find the “start” settings where you can select “automatically” instead of the default “In Click Sequence” option.

You can either right-click on the video (on YouTube or any other site) and select the “copy embed code” option or hit the “share” button. In there you’ll find the “embed” option that brings up a window with the full embed code for you to copy.

At this point, you should know what the benefits are for including video in your presentations and exactly how to embed a video in PowerPoint, along with some bonus tips for using them. 

Hopefully, you’ve come to realize just how easy it is to do and you’re feeling inspired to spice up your next presentation, or maybe even record your presentation to share it with the world!

Recording and sharing your presentation is a great, scalable way to asynchronously share information with your team or audience, so if you’re ready for the next step, check out video tools by Vimeo.

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Alexander Boswell

Alex is a freelance writer specializing in B2B SaaS and eCommerce marketing, as well as a business Ph.D. candidate. When he's not typing away, he's (slowly) learning Japanese and having a blast playing for the local baseball team.

Alex is a contributing writer. Vimeo commissions pieces from a variety of experts to provide a range of insights to our readers, and the views and opinions expressed here are solely those of the author. All content and any external links are provided for informational purposes only.

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How to embed a PowerPoint presentation into a website or blog

Do you want to know how to add a powerpoint presentation to your website or blog without having to upload multiple slide images or a video of the entire presentation .

In this guide, I'll show you how to make your presentation more interactive and engaging for your audience on the web. I'll explain how to upload your presentation slideshow directly to your blog, so your readers can enjoy all the functions of a PowerPoint presentation directly on your website or blog page.

To help you understand better, I'll show you an example of a presentation that has already been uploaded to this blog. With the help of PowerPoint for the Web, you can make your presentations more accessible and engaging for your audience. So, let me guide you through the process of seamlessly integrating your PowerPoint presentation into your website or blog.

This presentation is part of our Law PowerPoint Template .  You can use this template or any other template from the PresenterMedia  PowerPoint Templates library. 

This template can be accessed and download at no cost by simply signing up for the  PresenterMedia free basic plan .

The only version of PowerPoint that allows users to create embed code is PowerPoint for the Web .

Historically, consumers were able to save a presentation as a video and embed it onto a website. But it wasn't the same as allowing readers to click through the slides, and download if needed. Microsoft heard from their clients and added the ability to embed the web application into the latest iteration of PowerPoint (for Web). With that said, let's check out this feature from Microsoft!

Let's get started Embedding!

Now that you've seen what a PowerPoint looks like once embedded, let's get into the process of completing the task at hand.

Begin by opening the PowerPoint 365 Web Application (link here !)   Note* You may need to sign into your Microsoft Office account before you start.

After the site is open, select the presentation you'd like to embed into your website if already uploaded (or start from scratch).

If you haven't uploaded your presentation to PowerPoint for the web, choose the upload option.

Okay, once you've upload or selected your PowerPoint file it will load into the PowerPoint web application.

Next, click "File" from the upper left corner of PowerPoint and select "Share" from the options on the left side.

Then, select "Embed" from the two option on the right.

The default embed code in my PowerPoint is 476 x 288.  As a rule, 610 x 367 will fit on most websites comfortably, but if you want your viewer to have a full-screen experience, then 1186 x 691 dimensions would be preferable.  However, this option is customizable, so you can choose any size you desire.

Copy the Embed Code and paste it into the body of your website or blog.

Last, but not least, be sure to save the code in your site or blog, and voila! You've successfully embedded a PowerPoint presentation into your website.

To recap: How to embed a PowerPoint presentation into a website includes 4 simple steps:

Open your presentation in Office 365's version of PowerPoint

Click File > Share > Embed

Copy the embed code

Paste the embed code to your website.

Thanks so much for checking out this tutorial! Let us know if you have any burning questions about PowerPoint or Office 365!

This embedding a PowerPoint Presentation tutorial is also available on our YouTube video here:

Why is embedding a PowerPoint Presentation in a blog or website a Smart Move?

When it comes to showcasing presentations on your website or blog, embedding a PowerPoint slideshow is a great way to make them more engaging and interactive. Unlike static images, an embedded presentation allows your audience to navigate through slides, interact with content, and absorb information in a more immersive way. This not only enhances the visual appeal of your presentations but also makes it easier for your viewers to explore the content at their own pace . 

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oTechWorld » MS-Office » How To Insert or Embed a Video In PowerPoint

How To Insert or Embed a Video In PowerPoint

Looking for How To Insert or Embed a Video In PowerPoint for Microsoft 365, 2019, 2016, 2013, 2010, and 2007. For a stunning PowerPoint presentation, You may need to insert a video into your presentation. PowerPoint has an option to add a video to a presentation. When you play the video in your presentation, it adds extra value to your presentation. However, you can insert videos from your local PC/Laptop or YouTube. So, you have an option, if you don’t have a video on your PC. You can easily insert videos from YouTube.

If you insert a video from your PC or laptop, you have two options for this. Insert of Link the video. Inserting or embedding the video increases the presentation file. But you can link the video to overcome this problem. Make sure to add the video file and presentation in the same folder. Otherwise, the link may be broken. You don’t need an internet connection to play the video.

Well, if you insert a YouTube video in Powerpoint , then, You need an internet connection on your PC/Laptop to play video from YouTube in your Presentation.

However, when adding and you play the video in your PowerPoint presentation, it shows all video player controls like Play/Pause button and Volume controls, etc. But, PowerPoint gives the extra options if you inserted the video from your local PC file. You can edit, trim, add effects (Fade in, Fade out etc.) to the video.

Though, adding the video from YouTube is a quite useful option. Because you can easily find the best video for your presentation. Also, you cannot add YouTube videos in Microsoft PowerPoint 2010 and 2007. But, you can add local videos in all versions of PowerPoint. So, here is the complete guide on How to embed a video in PowerPoint .

Requirements To Add Video To PowerPoint

Insert / Embed a Video In PowerPoint for MS 365, 2016 And 2013

The steps are the same in PowerPoint for Microsoft 365, 2016, and PowerPoint 2013.

1. Add Video From PC

It is quite easy to add a video to the presentation. Though, Powerpoint supports many video formats like MP4, MOV, AVI, WMV, ASF, M4V, MPG, MPEG, and SWF. But, PowerPoint recommends the mp4 video (encoded with H.264 and AAC audio). Also, you can trim and add fade effects after inserting the video from the PC.

In PowerPoint 2016 and 2013, it gives the two options to put a video in PowerPoint presentations. You can insert or embed a video that is stored on your PC/Laptop. Or, You can link to the video which is stored on your PC/Laptop. There is a difference between these two options.

• Insert a Video Stored on your PC – With this option, you can insert a video file into the presentation. However, it increases the presentation file size because of the video. But, this option is best for small size videos.
• Link to a video stored on your PC – You can link the video to your presentation. With this option, the presentation file size will not increase. The main drawback of this option is, when you send your presentation to a different PC/Laptop, then the links may break. That’s why the Powerpoint team recommends storing the ppt file (presentation file) and linked video files in the same folder.

Insert a Video (s tored on PC) in Presentation 

• Open new or existing presentation file in PowerPoint for Microsoft 365, 2016, or 2013 and click on the Slide in which you want to add a video.

That’s all. The video will be added to the slide. To preview the video, click on the video from the slide and play the video by click on the play icon. You can move and resize the video rectangle with a mouse.

Link to a Video Stored On Your PC

• Open the presentation the PowerPoint 2016 or 2013 and click on the slide to add the video.

That’s it. The video will be linked to your presentation. You can adjust the video size and position with a mouse.

2. Insert / Embed a Video From YouTube or Web

PowerPoint gives the two options to embed a video from YouTube or Web. You can directly search and insert a YouTube video into your presentation. Or, you can embed a video by pasting the video embed code in the presentation.

• Insert YouTube Video by searching the video from PowerPoint – You can directly search a YouTube video from PowerPoint and insert into your presentation slide. The video is directly played from YouTube and you will see the video player controls.
• Embed YouTube and Web video by pasting the video Embed code – You can add an online video by pasting the video embed code in PowerPoint. With this option, you can also add or insert video from another website rather than only YouTube. You just need a video embed code.

Note: If you have a Microsoft Office 2013, you must install Microsoft office 2014 updates to insert and play YouTube videos in PowerPoint. Also, PowerPoint uses the Internet Explorer services in the background to play the videos. So, you must have Internet Explorer 9 (MS12-037) or Internet Explorer 10 on your PC. Also, you need a working internet connection to play online videos.

Insert YouTube Video by Directly Search from PowerPoint

• Open Microsoft PowerPoint 2016 or 2013 and click on the slide on which you want to add the video.

After inserting the YouTube video, you can resize, and move the video with a mouse. To preview the video, right-click on the video rectangle and click on the Preview option.

By Pasting the Video Embed Code

You can embed any online video in your presentation with this option. You need a video embed code to do this. Below are the steps to copy and paste the video embed code from YouTube. You can also copy and paste the video embed code from another source.

• First of all, you need to copy the video embed code. Open YouTube from a browser and search for the video and play the video.

Now you will see the video rectangle box and you can adjust its size and position with a mouse. Also, you can preview the video by right click on the video rectangle.

Insert or Embed a Video In PowerPoint 2010

1. insert a video from computer.

In Microsoft PowerPoint 2010, it also gives the two options to insert or embed a video. You can insert or link the video in the presentation. The difference between these two options is the same as above. However, PowerPoint 2010 supports many video and audio formats. But, the PowerPoint team recommends the .wmv video file for its 2010 version.

Insert or Embed a video from a file on PC

•  Open PowerPoint 2010 and Click on the slide in which you want to add the video.
• Click on the Insert tab and click on the Video option from Media Group .
• Now browse the video from your PC. After that, select the video and click on the Insert button to add the video.

Now the video will be added to the slide. You can preview the video by click on the video and play button.

Link to a Video file

• Click on the slide in which you want to embed the video in PowerPoint 2010.
• Now click on the Insert tab and click on the Video option under Media group.
• Click on the Video from the file option and you will see the insert video box.

That’s all. The video will be linked to the slide. You can adjust its size and position.

2. Insert Video From Website or YouTube

YouTube discontinued the support for Adobe flash player, which is used in PowerPoint 2010. So, you cannot play the YouTube and other online videos in PowerPoint presentations. When you add web video in PowerPoint 2010, then you will see the error “Flash-embedded videos are no longer supported, but, you can still watch this on YouTube”.

Tip: You can download YouTube videos to insert in PowerPoint 2010.

Insert or Embed a Video In PowerPoint 2007

In PowerPoint 2007, you can insert only those videos, that are stored on your PC. You cannot embed or insert YouTube or other online videos. You need to download online videos to insert in PowerPoint 2007. Also, you cannot insert videos into the presentation file. Because In PowerPoint 2007, you can only link to a movie/video. Below are the steps.

• In PowerPoint 2007, click on the slide to add the video to that particular slide.
• After that, click on the Movie from file option and you will see the insert video window.
• Browse and select the video and click on the insert button to add the video.

After that, you will see the video on your presentation slide. You can adjust its size and position according to your requirement.

Wrapping Up

This is the guide on  How To Insert or Embed a Video In PowerPoint 2016, 2013, 2010, and 2007 . However, in this modern era, most of the people want to add online videos to their presentation. But, you can add online videos only on PowerPoint 365, 2016, and 2013 versions. You cannot add online or YouTube videos on its 2010 and 2007 versions. Also, you need an internet connection to play the online video during a presentation. If you have any questions or problems to insert the video in PowerPoint, then write a comment in the comment section.

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Import content from other applications into PowerPoint

You can import content from other programs into your presentation. This includes files created by other Microsoft Office programs, as well as files from other programs that support Object Linking and Embedding (OLE).

Note:  You can insert content only from programs that support OLE and are installed on your computer. To see what types of content you can insert, on the Insert tab, in the Text group, click Object . The Insert Object box lists the object types you can use.

There are two ways to insert content objects into a PowerPoint presentation:

Linked objects     A linked object is updated if its source file is changed. For example, a linked chart built from data in Microsoft Excel is changed if the source Excel data changes. The source file must be available on your computer or network to maintain the link between the inserted object and the source data. Inserting a linked object is recommended if the source data set is large or complex.

Embedded objects     The source data is embedded in the presentation. You can view the embedded object on another computer, because the source data is part of the presentation file. Embedded objects typically require more disk space than linked objects.

Link or embed content copied from another program

In a program other than PowerPoint, select and copy the information that you want to insert as an object.

In PowerPoint, click where you want the object to appear.

On the Home tab, in the Clipboard group, click the arrow below Paste , and then click Paste Special .

In the Paste Special dialog box, do one of the following:

To paste the information as a linked object, click Paste link .

To paste the information as an embedded object, click Paste . In the As box, click the entry with the word "object" in its name. For example, if you copied the information from a Word document, click Microsoft Word Document Object .

Note:  If your selection is very small, for example, a few words from a Word document or a number from an Excel worksheet cell, you might not have to save it as an object. In this case, click one of the options provided in the As box, or paste the content directly.

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Insert a linked object

Click in the slide where you want to place the object.

On the Insert tab, in the Text group, click Object .

Click Create from File .

In the File box, type the name of the file, or click Browse to select from a list.

Select the Link check box.

Do one of the following:

To display the content in your presentation, clear the Display as icon check box.

To display an icon that is clicked to view the object, select the Display as icon check box. To change the default icon image or label, click Change Icon , and then click the icon that you want from the Icon list. If you want, you can type a label in the Caption box.

Insert an embedded object

If the object does not already exist, click Create new . In the Object type box, click the type of object that you want to create.

If the object already exists, click Create from file . In the File box, type the name of the file, or click Browse to select from a list. Clear the Link check box.

Insert Excel data in PowerPoint

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How-To Geek

How to link or embed an excel worksheet in a powerpoint presentation.

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What's the difference between linking and embedding, how to link or embed an excel worksheet in microsoft powerpoint.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation. There are a couple of ways to do this, depending on whether or not you want to maintain a connection with the source Excel sheet. Let's take a look.

You actually have three options for including a spreadsheet in a PowerPoint presentation. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. This works okay, but all it really does is convert the data to a simple table in PowerPoint. You can use PowerPoint's basic table formatting tools on it, but you can't use any of Excel's features after the conversion.

While that can be useful sometimes, your other two options---linking and embedding---are much more powerful, and are what we're going to show you how to do in this article. Both are pretty similar, in that you end up inserting an actual Excel spreadsheet in your target presentation. It will look like an Excel sheet, and you can use Excel's tools to manipulate it. The difference comes in how these two options treat their connection to that original Excel spreadsheet:

• If you link an Excel worksheet in a presentation, the target presentation and the original Excel sheet maintain a connection. If you update the Excel file, those updates get automatically reflected in the target presentation.
• If you embed an Excel worksheet in a presentation, that connection is broken. Updating the original Excel sheet does not automatically update the data in the target presentation.

There are advantages to both methods, of course. One advantage of linking a document (other than maintaining the connection) is that it keeps your PowerPoint presentation's file size down, because the data is mostly still stored in the Excel sheet and only displayed in PowerPoint. One disadvantage is that the original spreadsheet file needs to stay in the same location. If it doesn't, you'll have to link it again. And since it relies on the link to the original spreadsheet, it's not so useful if you need to distribute the presentation to people who don't have access to that location.

Embedding that data, on the other hand, increases the size of presentation, because all that Excel data is actually embedded into the PowerPoint file. There are some distinct advantages to embedding, though. For example, if you're distributing that presentation to people who might not have access to the original Excel sheet, or if the presentation needs to show that Excel sheet at a specific point in time (rather than getting updated), embedding (and breaking the connection to the original sheet) makes more sense.

So, with all that in mind, let's take a look at how to link and embed an Excel Sheet in Microsoft PowerPoint.

Linking or embedding an Excel worksheet into a PowerPoint presentation is actually pretty straightforward, and the process for doing either is almost identical. Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.

In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.

Copy those cells by pressing CTRL+C in Windows or Command+C in macOS. You can also right-click any selected cell, and then choose the "Copy" option on the context menu.

Now, switch to your PowerPoint presentation and click to place the insertion point where you would like the linked or embedded material to go. On Home tab of the Ribbon, click the down arrow beneath the "Paste" button, and then choose the "Paste Special" command from the dropdown menu.

This opens the Paste Special window. And it's here where you'll find the only functional different in the processes of linking or embedding a file.

If you want to embed your spreadsheet, choose the "Paste" option over on the left. If you want to link your spreadsheet, choose the "Paste Link" option instead. Seriously, that's it. This process is otherwise identical.

Whichever option you choose, you'll next select the "Microsoft Excel Worksheet Object" in the box to the right, and then click the "OK" button.

And you'll see your Excel sheet (or the cells you selected) in your PowerPoint presentation.

If you linked the Excel data, you can't edit it directly in PowerPoint, but you can double-click anywhere on it to open the original spreadsheet file. And any updates you make to that original spreadsheet are then reflected in your PowerPoint presentation.

If you embedded the Excel data, you can edit it directly in PowerPoint. Double-click anywhere in the spreadsheet and you'll stay in the same PowerPoint window, but the PowerPoint Ribbon gets replaced by the Excel Ribbon and you can access all the Excel functionality. It's kind of cool.

And when you want to stop editing the spreadsheet and go back to your PowerPoint controls, just click anywhere outside the spreadsheet.

• Microsoft Office
• Microsoft Excel

How to Embed an Excel File in PowerPoint (5 Easy Ways)

Here’s an overview of how data will be presented from Excel into PowerPoint.

How to Embed an Excel File in PowerPoint: 5 Suitable Examples

Let’s assume we have a “ Sales Data for Fruits ” dataset, which includes the Product ID , Fruits , States , and Sales amount under columns B , C , D , and E respectively.

Method 1 – Embedding an Entire Excel File in PowerPoint

• Select the Insert tab on the Ribbon  in PowerPoint.
• Click on the Object command on the Text group of commands.

• In the Insert Object dialog box, click on the radio button of Create from file option.
• Choose the Browse… button.

• In the Browse window, select your desired file and click OK .

• You can see your file path and name in the highlighted box. Click OK .

Note: Don’t check the box before the Link option to embed the Excel file .

Make sure to attach your intended data on the first page of the Excel file.

Read More: How to Perform Excel to PowerPoint Automation

Method 2 – Embedding a Section of Excel Data in PowerPoint File

• Open the Excel file and select the range of data (e.g. C4:E14 ) you want to embed.
• Press CTRL + C on your keyboard to copy this range.

• Open your PowerPoint slide and navigate to the Home tab.
• Click on the Paste drop-down option and then click on Paste Special .

• Select Paste and click on Microsoft Excel Worksheet Object . Press OK .

• The selected range is copied to the presentation file.

Method 3 – Utilizing Embed Command to Add Unlinked Excel File

• Select the dataset (e.g. B4:E14 ) and right-click.
• Click on the Copy command from the context menu.

• Use the Paste drop-down option in PowerPoint.
• Choose Embed (E) from Paste Options .

• The output in PowerPoint is as follows.

Method 4 – Applying Camera Gadget Tool to Embed Data as Image

• Click on the triangular-shaped Customize Quick Access Toolbar icon and select More Commands .

• This will bring a dialog box as follows. Click on the drop-down icon beside the Popular Command bar to get more options. Then pick Commands Not in the Ribbon from the available options.

• To bring the Camera tool to the right side, select Camera and click the Add button in the middle.

• This will allow you to have a Camera icon in the Toolbar . Now you’re ready to take snaps of the selected area by using the Camera tool.

• Select the region you want to copy and press the Camera icon.

• Left click anywhere to get an image.

• Copy the image by selecting it and pressing Ctrl + C command.
• Paste the output in the presentation slide as follows:

• Remember that the embedded portion is an image.

Read More: How to Link Excel Data to PowerPoint Chart

Method 5 – Embedding an Excel Chart in PowerPoint File

Charts are perhaps the most commonly-used Excel format in PowerPoint.

• Copy the Excel chart with Ctrl+ C command.
• Paste the chart into the PowerPoint slide by using Keep Source Formatting & Embed Workbook , one of the Paste Options .

Finally, the output in the presentation slide is as follows:

Embed Vs. Link an Excel File in PowerPoint

When you want to add an Excel file to a PowerPoint presentation, you have two options: embedding or linking the file. Here’s a brief overview of the differences between the two:

• Embedding an Excel file in PowerPoint means that a copy of the file is saved within the PowerPoint presentation itself. This can make your presentation larger in file size, but it also means that you don’t need the original Excel file to view or present the data. Any changes made to the original Excel file won’t be reflected in the embedded copy within PowerPoint.
• Linking an Excel file to PowerPoint means that the presentation will display data from the original Excel file. This keeps the file size of the presentation smaller and ensures that any changes made to the Excel file are reflected in the PowerPoint presentation. However, if the Excel file is moved or deleted, the links will be broken and the data won’t display correctly in the presentation.

Read More: How to Link Excel Sheets to PowerPoint

How to Insert Excel File into PowerPoint as Icon

• Open a presentation file and select the intended slide to place the icon.
• Go to the Insert tab and click on the Object tool in the Text group.

• Select the Create from file option.
• Click on the Browse button to attach the Excel file that you want to place as an icon on the slide.
• Make sure to check the boxes beside Link and Display as icon options.

• Use the hooks on the icon’s corners to resize it and drag it into place on the slide.
• Double-click the icon to access the workbook’s contents and edit them.

Read More:  How to Insert an Excel File into PowerPoint as an Icon

How to Link Excel File in PowerPoint That Updates Data Dynamically

• To link an Excel file in PowerPoint, do the same things as you did in Example 1 .
• You have to mark the box before the Link option.
• Press the OK button.

Now, if you make any changes in the Excel file, you’ll get the updated data in PowerPoint.

Note: If you delete the file or change the location of the file, PowerPoint will start throwing errors when trying to display data.

Read More: How to Link Powerpoint to Excel for Dynamic Data Updates

Benefits and Drawbacks of Embedding an Excel File in PowerPoint

When creating presentations, it’s useful to embed the Excel file directly into the PowerPoint file. But, it’s important to consider the benefits and drawbacks of this approach.

• Easy Access to Data: Embedding an Excel file in PowerPoint allows you to easily access and manipulate data without having to switch between programs.
• Increased Interactivity: Embedding an Excel file in PowerPoint allows you to create more interactive presentations with live data that can be manipulated and updated in real time.
• Saves Time: It can save time by eliminating the need to create separate charts and graphs from scratch.
• Better Organization: Embedding an Excel file in PowerPoint allows you to keep all your data in one place, making it easier to organize and manage your presentation.
• Consistent Formatting: Embedding ensures that your data will be presented with consistent formatting and style.
• File Size: Embedding an Excel file in PowerPoint can increase the file size of your presentation, making it more difficult to share and collaborate with others.
• Compatibility Issues: Embedding an Excel file in PowerPoint can lead to compatibility issues between different versions of PowerPoint and Excel.
• Security Risks: Embedding an Excel file in PowerPoint can pose security risks if the Excel file contains sensitive information.
• Limited Editing Capabilities: Embedding an Excel file in PowerPoint limits your editing capabilities, as you may not be able to make changes to the data directly within the PowerPoint slide.
• Refreshing Data: If the data in the embedded Excel file changes, you will need to manually refresh the data in the PowerPoint slide to ensure accuracy.

Things to Remember

• Keep file size in mind when you embed an Excel file in PowerPoint.
• Ensure compatibility with different versions of PowerPoint and Excel.
• Test your presentation to ensure that the embedded Excel file displays correctly.
• Update the presentation file with an embedded Excel file if the data changes or needs to be refreshed.
• Consider security and privacy concerns when embedding Excel files containing sensitive information.

Frequently Asked Questions

1. Will embedding an Excel file in PowerPoint increase the file size of my presentation?

Yes, it can increase, especially if the Excel file contains a lot of data. This can make it more difficult to share and collaborate on the presentation.

2. How do I ensure compatibility between different versions of PowerPoint and Excel when embedding a file?

To ensure compatibility, it’s important to save the Excel file in a format that is compatible with the version of PowerPoint you are using.

3. What security risks should I be aware of when embedding an Excel file in PowerPoint?

It’s important to ensure that any sensitive information within the embedded Excel file is appropriately protected and access is limited to authorized individuals.

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Related Articles

• [Fixed!] Problems with Embedded Excel Files in PowerPoint
• [Solved] Embedded Excel in PowerPoint Not Showing All Data
• How to Open Existing PowerPoint File from Excel VBA

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Mohammad Shah Miran has a professional background spanning over a year at Softeko. Initially starting as an Excel and VBA writer, he authored more than 50 articles for the ExcelDemy project. Currently, Miran is engaged in the LinuxSimply project as a Linux content developer, completed over 40 articles. His analytical approach extends across various domains, including Excel, VBA, Bash scripting, Linux, data analysis, and Python programming. In his leisure time, Miran enjoys watching movies and series or listening... Read Full Bio

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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July 23, 2024

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How to improve presentations with AI

Imagine you have a presentation due tomorrow. You’ve finished the outline, but you need help putting together some slides to make it truly impactful. That’s where AI-powered tools like Copilot can help. Copilot has a variety of features that can assist with simplifying and enhancing your presentations and speeches. Here’s how to make the most of your presentations using AI.

Using AI to help generate a presentation

You can create a presentation about any topic using PowerPoint , and Copilot can help you create the text for your slides. Whether starting from scratch or using an existing document, Copilot can help transform your ideas into structured bullet points. For example, after you’ve conducted your research about the topic, copy and paste the information into Copilot’s prompt section. Ask Copilot to “summarize these findings into five bullet points that I can use in my presentation,” and watch Copilot summarize and consolidate the important research you provided.

Generating AI images

Copilot can also help you expand your presentation. If you need more images, simply ask Copilot to provide them. For example, try using the prompt “create an image that shows the various renewable energy sources available for public use,” and Copilot will generate four image options that you can download to incorporate into your presentation.

Credit: Image created with AI

Practicing your delivery

Using AI to help with your presentations goes beyond just creating images. Copilot can offer tips on improving your presentation’s delivery to help you engage your audience and communicate your message. Simply ask Copilot, “what are your tips for delivering a presentation speech?” or input your speech and ask for suggestions to receive actionable advice tailored to your needs.

Leveraging the unique features on Copilot+ PC devices

Using Copilot on a Copilot+ PC , like Surface Laptop 7 th Edition or Surface Pro 11 th Edition , offers unique AI-powered experiences that can help elevate your creation process even further:

• Cocreator. 1 With AI-powered Cocreator, describe or draw your vision and watch Cocreator generate an interpretation of it. This feature can help you design graphics that perfectly complement your content, making your presentations more dynamic and visually appealing.
• Recall. 2 Searching for a document, email, or web page on your PC can be time-consuming. Now you can just describe how you remember something and Recall will find it, instantly. This is particularly useful when you need to revisit previous research or locate specific data quickly to add to your slides.

These features and many others make Surface Laptop 7 th Edition and Surface Pro 11 th Edition ideal choices for anyone looking to improve their presentations.

AI-powered tools like Copilot are transforming the way we make and deliver presentations. Unlock a new AI era and enable Copilot experiences that transform the way you work with Surface Laptop 7 th Edition and Surface Pro 11 th Edition . Try a Copilot+ PC today to enhance and elevate your search, productivity, creativity, and communication. For unrivaled flexibility, pair your Surface Pro 11 th Edition with the Surface Pro Flex Keyboard with Slim Pen .

• [1] Optimized for English text prompts. See [https://aka.ms/nextgenaipcs]
• [2] Recall is coming soon through a post-launch Windows Update. See  aka.ms/copilotpluspcs . Optimized for select languages (English, Chinese (Simplified), French, German, Japanese, and Spanish). Content-based and storage limitations apply.  Learn more about privacy and security controls .

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How to create with AI on your Copilot+ PC

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Finding the Best AI Presentation Maker, Here's What I Tested...

Published: July 19, 2024

You know what would have been great to have access to during my days as a teacher? An AI presentation maker. Whether you’re a teacher or a business professional, eye-catching presentations are a great way to spread (and digest!) information quickly.

Thankfully, AI presentation makers are becoming popular design tools. And one of the biggest perks of AI for presentations is that it can save you valuable time. Speaking from experience as a teacher, and now a small business owner, I can attest that any tool that can save me time is necessary.

Recently, I made it my mission to find the best AI presentation maker. First, I’ll explain how I tested them, and then I’ll show you each tool.

How I Tested the Best AI Presentation Makers

While I no longer teach Spanish to middle schoolers, pitch deck presentations are beneficial for my small business. Pitch decks can help me quickly show clients what I do and how I can help them. While pitch decks are useful, I do not enjoy spending hours creating them — mostly because designing is not my forte.

To test the usefulness of AI presentation makers, I asked six different presentation makers to create a simple presentation in which I offer my writing services to new clients. I wanted my AI-generated presentation to:

• Be three to five pages long, starting with a short introduction and ending with a contact page.
• Include relevant graphics.
• Include my headshot.

Then, using various AI-enabled presentation tools, I timed how long it took me to create my short pitch deck and took notes on what worked and what didn’t. Using this method, I found some AI presentation makers are better than others.

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The Overall Best AI Presentation Makers

• Google Slides: Plus AI
• PowerPoint: Beautiful.AI
• Overall Design: Gamma

The Best AI Presentation Makers

Let’s examine six AI presentation makers so you can choose the one that best suits your business needs.

1. Beautiful.AI

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