cover letter for a quote

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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Cover Letter Quotation

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• We recommend downloading this file onto your computer.
• Sender's Information : Include the name, address, contact details, and any relevant identification numbers of your company or business.
• Recipient's Information : Address the letter to the specific individual or organization who will receive the quotation. Include their name, title, company name, and address.
• Date : Provide the date when you are sending the cover letter.
• Salutation : Start the letter with a formal salutation, addressing the recipient by name (e.g., "Dear Mr. Smith," or "To Whom It May Concern:").
• Introduction : Begin with a brief introduction, explaining the purpose of the letter. Mention that you are submitting a quotation in response to their request for a price estimate or proposal.
• Reference : Include a reference number or identifier for the quotation or proposal, especially if it has been previously discussed or requested.
• Details of the Quotation : Provide a concise summary of what the quotation includes. This might involve listing the products or services offered, their specifications, quantities, and prices.
• Additional Information : Offer any additional relevant information that might help the recipient understand the quotation better. This could include details about discounts, payment terms, delivery schedules, or any special terms and conditions.
• Call to Action : Encourage the recipient to review the quotation thoroughly and express your willingness to answer any questions or provide further information.
• Closing : Use a professional closing, such as "Sincerely," followed by your name and signature if the letter is in print, or your typed name if it's an electronic document.
• Attachments : If there are any supporting documents, such as product catalogs, brochures, or terms and conditions, mention them in the letter and ensure they are attached.
• Contact Information : Include your contact information (phone number and email address) so that the recipient can easily reach out with questions or to accept the quotation.
• Brief, preferably one page in length;
• Clean, error-free, and easy to read;
• Structured and written to highlight your strengths;
• Immediately clear about your name and the position you are seeking.

DISCLAIMER Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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How To Write An Appealing Cover Letter?

How to write the perfect cover letter? We provide the best professional, formal and basic letter of cover templates for you, which you can send together with for example your: Resume, Quotation, Memo, Contract, etc.

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Sample Cover Letter for Quotation Submission

The General Manager,

Company Name,

Designation,

Company name,

Sub: Submitting Quotation for Fabrication Work .

Dear Sir/Madam,

As per our discussion, here we are submitting the quotation for the fabrication work , please find the enclosed quotation along with this letter.

For any modifications, please let us know, we will try to revise the quotation.

We ensure quality work at a reasonable cost, and we look forward to hearing from you.

Thanking you.

Cover Letter for Sending Quotation (Format 2)

The person name,

Company name.

Sub: Quotation for Mobile App Development.

As per the discussion in the last week, we hereby submit the quotation for mobile app development .

We have been in this field for more than five years, our world class workforce can develop the best mobile app that can fulfill the needs of you and your customers.

Kindly find the attached quotation along with this letter and give us your valuable response.

We are open to revising the quotation as per your requirements.

Yours sincerely,

Sample Cover Letter for Sending Quotation (Format 3)

The Manager,

Sub: Submitting Quotation for ManPower Supply.

Respected Sir/Madam,

As per your enquiry, here is our quotation to supply manpower to your organization. Kindly find the attached quotation along with this letter.

Please let us know if you want any changes, we will revise the quotation as per your requirements.

We guarantee the supply of quality manpower without any time delay.

Looking forward to your response.

Sample Cover Letter for Sending Quotation (Format 4)

Sub: Quotation for ________ (purpose)

As per your valuable enquiry, here is the quotation for _________( purpose) . 

The price mentioned in the quotation can be held for a few days. Once the offer ends then the price may increase.

Hurry up! to get it at the lowest price.

Sample Cover Letter for Sending Quotation (Format 5)

Sub: AC service quotation.

We are hereby submitting the quotation for AC service , please find the enclosed quotation along with this letter.

We are committed to excellent service and quick response.

Hoping for a long-term business contract with you.

Tips to Write a Good Cover Letter for Submitting the Quotation

• Subject Line: Write the subject line on quotation cover letter, so that the receiver can easily knows why you submitted the letter. 
• Try to remind when you last discussed the work.
• Highlight your expertise and experience in that field.
• If you are ready to revise the quotation then mention it in the cover letter.
• Submit the quotation to the right person.
• What is the first name, middle name, and last name in an Indian passport?
• Property tax name change application format

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Word & Excel Templates

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Cover Letter for Quotation to Client

It is a common practice for sellers to prepare a quotation for their client when their client wants to know the price of the items they want to purchase. Clients generally ask a number of sellers to write a quotation and then after careful evaluation, they choose one of the sellers to make the purchase.

The cover letter is the main part of the quotation that gives a brief introduction to the quotation document. It is not a mandatory document as many sellers send their bids without a cover letter. However, those who use this document always manage to impress their clients as the cover letter helps the clients a lot in understanding the bid in a better way.

Many times, sellers fail to win over the client because their cover letter is not good enough even if they have mentioned a good quotation. Follow the tips given below:

• Know the content of the letter when you write it because you cannot afford to miss anything important.
•  Briefly describe what the client can expect to read in the bid so that the length of the letter does not exceed one page.
• Don’t forget to mention the items you are going to write the quotation about.
• Mention the terms and conditions of buying products from you and how much time you take to send the products to your prospective clients.

Sample cover letter for quotation:

Subject: Cover letter for quotation

Respected Mr. ABC,

With reference to the discussion that we had last week regarding the supply of furniture to your office, I am hereby submitting a quotation for the supply of furniture articles including 3 chairs, one table, and one sofa set.

I believe that this quotation will be in line with the total cost, delivery type, and other things that you have expected.

To be clearer and comprehensive, I am hereby providing a list of articles with the specifications of each article below:

Specification 1: __________________

Specification 2: __________________

Specification 3: __________________

We know that you would like to proceed with the processing of your furniture order with us once you have thoroughly checked the quotation that we have submitted. 

You are required to complete the order along with its payment within 30 days after you received the price quotation from us. We will try to deliver you the product at our earliest convenience.

We would like to request you to act upon the price as and when you place the order since there is a fluctuation in the prices. The quotation we have submitted is for the next 35 business days. If you want to place an order after that, you will be required to request the quotation again. We would like to request you to place the order as soon as possible as our product run out of stock very quickly.

Another sample quotation cover letter written by a seller to a prospective client has been given below:

Sample cover letter for bid:

Subject: Cover letter for bid

Regarding the meeting that we had with each other last month, I am submitting a bid for the supply of stationery products to your office. The list of products that we intend to send you includes the following items:

• ____________

We are sure that the bid information we have provided will be able to fulfill your all information needs. If you quickly respond to our quotation, you will be able to procure all the products quickly. Following are some important points to remember:

• You can pay us within a week after you have received the products
• The exchange policy works only if the product is faulty or is not in line with the order that you have placed

We hope that you will be happy buying products from us. We will be very much pleased to serve you.

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• Sample Letters

Sample Quotation Letter Templates

Quotation letters allow individuals, companies, and organizations to inquire about the prices of materials and services offered by certain businesses. The act of sending quotation letters to business cuts down on time and effort that are usually spent by prospective buyers in inquiring the prices of goods and services one by one.

Quotation Letters

Love letters for girlfriend, sample internship acceptance letter templates, sample inform letter templates.

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Quotation Letter to Customer

GreenTech Solutions 123 Eco Street San Francisco, CA, 94102 [email protected] (415) 555-0198 April 7, 2024

Mr. Henry Adams Adams Real Estate 456 Development Way San Francisco, CA, 94103

Dear Mr. Adams,

Subject: Quotation for Solar Panel Installation

Thank you for your inquiry on April 3, 2024, regarding the installation of solar panels for your new development project at Adams Real Estate. We at GreenTech Solutions are excited to provide you with a quotation that not only meets your energy efficiency goals but also aligns with our shared commitment to sustainability.

Based on the specifications and requirements you provided, we have prepared a comprehensive solution designed to optimize energy consumption and reduce long-term operational costs. Please find below the detailed quotation:

Quotation Summary:

• Item : Solar Panel System – Model X200
• Quantity : 50 units
• Unit Price : $800.00
• Total Cost : $40,000.00

Installation Services:

• Site Assessment & Preparation : $2,000.00
• Installation & Setup : $5,000.00
• System Configuration & Testing : $1,000.00
• Total Installation Services : $8,000.00

Grand Total (Including Installation) : $48,000.00

Terms & Conditions:

• Warranty : 10 years for solar panels, 5 years for inverter
• Payment Terms : 50% deposit upon order confirmation, balance due upon completion
• Delivery Timeline : 6-8 weeks from the order date
• Validity : This quotation is valid until May 5, 2024

We believe that our proposed solution offers the best value and efficiency for your project. GreenTech Solutions is committed to providing you with high-quality products and services. Our team is ready to assist with any further questions or to begin the order process at your earliest convenience.

Thank you for considering GreenTech Solutions for your energy needs. We look forward to the opportunity to contribute to the success of your project and to a lasting partnership.

Jessica Lin Sales Manager GreenTech Solutions (415) 555-0198 [email protected]

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Quotation Letter For Job

Bright Future Events 123 Harmony Lane New York, NY, 10001 [email protected] (212) 555-1234 April 7, 2024

Ms. Elizabeth Johnson Johnson Marketing Solutions 789 Market Street New York, NY, 10002

Dear Ms. Johnson,

Subject: Quotation for Event Planning Services

Thank you for considering Bright Future Events for your upcoming corporate retreat. Based on our discussion and your requirements for a 3-day event in October 2024, I am pleased to provide you with a detailed quotation for our event planning services.

Quotation Details:

Event : Corporate Retreat for Johnson Marketing Solutions Date : October 15-17, 2024 Location : Lakeview Resort, Catskills, New York Number of Attendees : 50

Services Included:

• Cost : $5,000.00
• Cost : $10,000.00
• Cost : $15,000.00 ($300 per person)
• Cost : $7,000.00
• Cost : $3,000.00

Total Quotation : $40,000.00

• Payment Terms : 30% deposit required upon contract signing, 40% due one month before the event, and the remaining 30% due one week before the event date.
• Cancellation Policy : Cancellations made more than 30 days before the event will receive a full deposit refund. Cancellations within 30 days of the event will forfeit the deposit.
• Validity : This quotation is valid until April 30, 2024.

Bright Future Events is committed to delivering a memorable and seamless experience for you and your team. We are excited about the possibility of working together and are ready to adjust any of the above services to better fit your needs and budget.

Please feel free to contact me directly should you have any questions or if you would like to proceed with the booking.

Thank you once again for the opportunity. We look forward to making your corporate retreat a resounding success.

Warm regards,

Olivia Martinez Event Director Bright Future Events (212) 555-1234 [email protected]

Quotation Regret Letter

John Carter Carter’s Catering Services 456 Culinary Road Houston, TX, 77005 [email protected] (713) 555-0101 April 7, 2024

Ms. Angela Richardson Richardson Event Planning 789 Festivity Lane Houston, TX, 77007

Dear Ms. Richardson,

Subject: Quotation Regret for Richardson Event Planning’s Gala Dinner Request

Thank you for considering Carter’s Catering Services for your upcoming Gala Dinner event on October 12, 2024. We are honored that you thought of us to cater for such a significant occasion.

After a thorough review of your requirements and our current commitments, it is with regret that I must inform you we are unable to provide a quotation or commit to catering your event. Our team is fully committed to prior engagements around your requested date, and we believe we would not be able to deliver the high standard of service and culinary excellence that your event deserves.

We understand the importance of this gala dinner to Richardson Event Planning and genuinely wish we could be a part of your celebration. To assist you in your planning process, we recommend [Alternative Catering Company], known for their outstanding service and quality. They may have the availability and resources to meet your event’s needs.

Please accept our sincerest apologies for any inconvenience this may cause. We are grateful for the opportunity to have been considered and hope that there might be another occasion in the future where we can work together.

Thank you once again for reaching out to us. We wish you all the best for a successful and memorable event.

John Carter Owner Carter’s Catering Services [email protected] (713) 555-0101

Quotation Letter For Business

Tech Innovations Solutions 123 Digital Way San Jose, CA, 95129 [email protected] (408) 555-0987 April 7, 2024

Ms. Sarah Lee Operations Manager Dynamic Enterprises 456 Enterprise Blvd San Jose, CA, 95131

Dear Ms. Lee,

Subject: Quotation for Software Development Services

Thank you for your inquiry dated April 3, 2024, and for considering Tech Innovations Solutions for your software development needs. We are pleased to provide you with this detailed quotation for the design and development of your new business management software, as discussed in our recent meeting.

Project Overview : Development of a custom business management software tailored to Dynamic Enterprises’ operational needs, including modules for inventory management, customer relations, and internal communications.

Quotation Details :

• Cost : $2,000
• Description : Initial project consultation, requirement gathering, and project planning sessions.
• Cost : $20,000
• Description : Design and development of the custom software, including user interface design and backend development.
• Cost : $3,000
• Description : Comprehensive testing of the software to ensure functionality, reliability, and security.
• Cost : $2,500
• Description : On-site training for staff and support during the implementation phase.

Total Cost : $27,500

Terms & Conditions :

• Payment Terms : 50% deposit required to commence the project, 25% upon completion of development, and the remaining 25% upon project completion and delivery.
• Project Timeline : Estimated 6 months from project initiation to completion.
• Warranty : 12-month warranty covering software malfunctions and bugs, with ongoing support available under a separate agreement.

Validity : This quotation is valid until May 7, 2024.

We believe that our proposal will meet Dynamic Enterprises’ needs by providing a robust and scalable software solution that enhances your business operations. Tech Innovations Solutions is committed to delivering high-quality services and looks forward to the opportunity to work with you on this exciting project.

Please feel free to contact me directly should you have any questions or if you would like to discuss this quotation further.

Thank you for considering Tech Innovations Solutions as your software development partner. We look forward to the possibility of working together.

Best regards,

David Nguyen Sales Director Tech Innovations Solutions [email protected] (408) 555-0987

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Quotation Letter Sample PDF

Price Quotation Letter Format in Word

There are numerous types of quotation letters depending on their purpose. If you are currently planning to write a quotation letter, you need to make sure that you are subscribing to its standard format. To help guide you in your letter-writing , download our Quotation Letter Templates on this page.

Quotation Format Letter

Quotation Letter

Price Offer Letter

Size: 82 KB

Price Quotation Letter

Size: 470 KB

What Are Quotation Letters?

A quotation letter is any letter that is being sent to communicate information or make requests about a sales quotation or a quotation proposal. For clarity, a quotation proposal is a document that contains the estimation of prices of particular products or services that a company is selling. This document is prepared by businesses and given to prospective customers or clients. You may also see appreciation letters

What Are the Different Purposes of Quotation Letters?

Since a quotation letter is any letter that is intended for communicating information regarding a quotation and there are different types of information that may be addressed in the process of creating a quotation, then it is only logical that there be different types of quotation letters. You may also see formal letters .

Quotation letters have many types depending on the purpose of writing it. The following are the most common usage of quotation letters:

• A quotation letter is written by a prospective customer to request a quotation proposal from a business.
• Quotation letters are written by a bidding organizer to a couple of businesses or companies to ask them to create a quotation proposal, as well as bring this proposal during a scheduled bidding event or bidding process.
• A quotation letter is written by a prospective customer/buyer to negotiate some terms, prices, or payment, and delivery methods indicated in a quotation proposal.
• A quotation letter is also written by a prospective customer/buyer to approve or agree to the contents of a company’s quotation proposal.
• On the other hand, a quotation letter is also sent to communicate a prospective buyer’s rejection of the terms or prices in a quotation proposal .
• A quotation proposal is sent by companies or businesses in order to inform prospective buyers regarding the revisions they have made in their quotation proposals.

Sample Letter for Quotation Request PDF

Quotation Request Letter

Sample Price Proposal and Quotation Letter

Size: 569 KB

Request Letter for Quotation

Size: 160 KB

Sample Quotation Letter

Size: 715 KB

Quotation for Approval

Size: 654 KB

Quotation Format Letter PDF

Size: 11 KB

What Are the Benefits of Writing Quotation Letters?

There are several advantages of practicing the act of formally sending letters in dealing with the other party in a quotation or bidding process. The following are the most notable benefits of writing quotation letters :

1. A quotation letter allows both parties to be clear.

Letters have a standard format thus the information that it contains would be presented in an easily visible and coherent way. Since a properly written quotation letter is bereft of any ambiguity, it thus means that both the business and the prospective customer can clearly and succinctly enunciate the particular aspects of a quotation that they want to address. You may also see introduction letters .

2. A quotation letter is a formal document that can be admissible in court.

In case there is any confusion as to the terms of a quotation proposal, quotation letters are strong forms of evidence as to the correspondences between the business and its customer. Through the perusal of an authentic quotation letter, the court can examine the aspects of a quotation proposal that both parties have agreed to. You may also see admiration letters .

3. A quotation letter can hold each party liable for any violation of the terms in a quotation proposal.

For example, if the buyer has decided to accept the terms cited in a quotation proposal and has then sent a letter accepting the said proposal together with the payment of the total amount indicated in the proposal. Then afterward, the business failed to deliver the goods on the day it was expected. In this scenario, the buyer has the remedy of going to court and using the quotation letters as evidence of a business agreement format .

To know more about quotation letters, download our templates on this page or you can check out our collection of Quotation Letter Samples. Simply click on the link provided.

Revised Price Quotation Letter Sample

Size: 529 KB

Revised Quotation Format

Size: 87 KB

Quotation Acceptance Letter

Size: 27 KB

Sample Price Quotation Letter

Simple Quotation Letter

Size: 370 KB

Formal Quotation Letter

Size: 205 KB

What Is a Formal Quotation Request Letter?

A formal quotation request letter is a type of quotation letter that is sent by a prospective customer to a business or company. The purpose of this letter is to formally request a business to prepare a quotation proposal and submit it on a particular date.

Importance of a Quotation Request Letter

Most prospective customers are always looking out for goods and services that are of the cheapest price. Of course, these customers would also assess the quality of the products or services offered by a business. Not only that, but it is also important for customers that the available payment receipts methods should they decide to do business with a company are feasible, practical, and more convenient.

1. Initiates Professional Communication :

It serves as the initial professional interaction between a potential buyer and a supplier, setting the tone for future communications and negotiations.

2. Ensures Accuracy :

By specifying the exact needs and requirements, a Quotation Request Letter helps ensure that the supplier provides a precise and accurate quote, reducing the risk of misunderstandings or incorrect pricing.

3. Facilitates Comparison :

It allows businesses to gather and compare quotes from different suppliers systematically, ensuring that they get the best value for their money by considering not just the cost, but also quality, warranty, and service terms.

4. Documents Requirements :

This letter serves as a written record of the buyer’s specific needs and expectations, which can be referred back to during the course of the transaction or in case of disputes.

5. Professional Courtesy :

Sending a formal request for a quotation shows respect and professional courtesy towards the supplier, acknowledging their expertise and the value they bring to the table.

6. Time Efficiency :

It helps in saving time for both parties by clearly stating the requirements and expectations upfront, minimizing the need for back-and-forth communication to clarify details.

7. Negotiation Basis :

The detailed information provided in the response to the Quotation Request Letter can serve as a basis for negotiation, allowing the buyer to discuss terms, prices, or package deals more effectively.

8. Budget Planning :

Having detailed quotations enables businesses to plan their budgets more accurately, taking into account the best estimates of costs for the goods or services required.

9. Legal Protection :

In some cases, the content of a Quotation Request Letter and the response can form part of the contractual documentation, offering legal protection by detailing the scope of work and pricing agreed upon.

10. Enhances Efficiency :

For suppliers, receiving a detailed Quotation Request Letter allows them to better assess their ability to meet the client’s needs and to allocate resources more efficiently.

Indeed, numerous factors can affect a prospective customer’s decision in which business to engage with, that is why most customers would benefit by making inquiries regarding the products or services that they plan to purchase or avail. You may also see event proposal letters .

The matter of selecting the perfect supplier or service provider is a particularly serious one. It is for this reason that prospective customers, especially those who intend to acquire goods or services by bulk, would benefit the most by asking for quotation proposals from various businesses. Take a look at the  leadership recommendation letters  that are mentioned on the internet for more.

Request for Price Quote Email Sample PDF

Size: 44 KB

Price Offer Letter Format

Size: 22 KB

Quotation Letter Examples

Size: 656 KB

Request for Quotation Email Sample

Size: 513 KB

What to Include in a Formal Quotation Request Letter?

A formal quotation request letter has various parts and those are the following:

1. Letterhead.

The letterhead contains the following parts:

• The heading for the information of the prospective buyer (his/her name, contact information, and address)
• The heading block for the information of the company or business (its complete company name, business address, contact information)

2. Formal Salutation.

Letter-recipient should be addressed professionally since it is a business document.

3. Body of the Letter.

The following are the necessary aspects that must be covered in this part:

• The initial statement that clearly expresses the purpose of the letter, which is to request the letter-recipient to prepare and submit a quotation proposal. You may also see complaint letters .
• The explanation of the reason behind the need for a quotation proposal.
• The enumeration of the particular products or services that the prospective customer wishes to address in the quotation proposal being requested.
• The specific date when the quotation proposal should be submitted.

4. Formal Closing.

The letter should be ended in a polite and closing remark. Below it is a space sufficient for the prospective buyer’s signature and complete name. You may also see donation request letters .

To know more about the specific content and format of a formal quotation request letter, feel free to check out our collection of Quotation Letters in Doc. Access these templates by clicking on the link provided.

Quotation Writing Format

Request for Quotation Letter

Sample of Quotation

Size: 38 KB

What Is a Quotation Offer Acceptance Letter?

A quotation offer acceptance letter is a type of quotation letter that expresses the prospective customer’s acceptance of the terms indicated in the specific quotation proposal being submitted by a business. This letter portrays the prospective buyer’s willingness to engage in business with the business that prepared the approved quotation proposal sample .

If you are writing this type of quotation letter, here are some guidelines that you need to follow:

• Make the first sentence of your letter a clear statement of your acceptance of the quotation proposal.
• After that, indicate the specific items in the quotation proposal that you have accepted.
• If there are any minor aspects of the quotation proposal that you need to alter, you can also suggest by delineating the specifics of your preference. It can be that you want the price to be changed, or the arrangements regarding the delivery method, as well as the payment terms. You may also see marketing proposal letters .
• You can also use this opportunity by adding some items that you forgot to ask for in your quotation request letter. For example, if there are additional goods or services that you need and are not included in the quotation proposal, you can ask the business to provide you with another proposal for such items or you may simply request that they revise the previous one, with the assurance that you agree to its prices beforehand. You may also see official letters .

Formal Quotation Letters Template

Formal quotation request letter.

Formal Price Quotation

Size: 157 KB

What is Quotation Used?

Quotations  are widely used in business for several purposes. They serve as formal documents that provide cost estimates and terms for products or services to potential customers or clients. Key uses include:

• Pricing Information:  Quotations itemize costs, enabling customers to assess the affordability of a purchase.
• Transparency:  They offer transparency in pricing and terms, fostering trust and clear communication in business transactions.
• Decision-Making:  Customers use quotations to compare offers from different suppliers, aiding informed decision-making.
• Formal Offers:  Quotations serve as formal offers, creating a legally binding contract when accepted.
• Records:  They create a written record of the agreed-upon terms, helping resolve disputes or misunderstandings.

Offer Quotation Letters Template

Price offer quotation letter.

Size: 56 KB

Offer Quotation Cover Letter Template

Size: 131 KB

What Is a Revised Quotation Letter?

A revised quotation letter serves as the cover letter introduction of a revised quotation proposal. Oftentimes, a prospective customer would negotiate the prices, delivery, and payment methods of a quotation proposal. In response to this, businesses try to cater to the customer’s needs by revising the quotation proposal that they have submitted.

Upon submitting this revised proposal, it is best to attach a revised quotation proposal that would enlighten the prospective customer as to the particular parts that have been revised. Download our Quotation Letters format  now and get started on writing your quotation letter.

How can I Make Quotation?

• Header Information:  Include your company’s name, address, contact details, date, and a unique quotation number.
• Recipient Details:  Add the recipient’s name, address, and contact information.
• Title and Introduction: Provide a title for the sample quotation and a brief introduction expressing appreciation for the opportunity.
• Itemized List:  Create a detailed list of products or services, including descriptions, quantities, unit prices, and total prices.
• Pricing Information:  Specify unit prices, calculate subtotals, and add any applicable taxes, fees, or discounts.
• Terms and Conditions:  Outline payment terms, delivery terms, warranties, and any relevant information.
• Total Amount:  Calculate and display the total cost, which includes subtotals and additional charges.
• Validity and Expiration Date:  Specify the quotation’s validity period to encourage timely decisions.
• Payment Instructions:  Clearly state how payments should be made and provide relevant contact information.
• Contact Information:  Offer your contact details for inquiries or clarifications.
• Closing:  Conclude with gratitude and a call to action, inviting the recipient to accept or discuss the quotation.
• Signature and Date:  Include your name, title, signature, and date.
• Save and Send:  Save the quotation and send it to the recipient via email, mail, or the appropriate method. Tailor the quotation to the recipient’s needs and ensure accuracy, transparency, and professionalism in the document.

General FAQs

1. what is a quotation letter.

A quotation letter can be defined as a document that has the price of the service or a product. This could vary from a customer/client requesting or accepting a sample quote to the service provider. The quoted amount is sent to the supplier/service provider.

2. What is a Quotation Letter used for?

A quotation letter is written by a prospective customer to request forms  for quotation proposal for/from a business. A quotation letter is written by a prospective buyer or a customer for negotiating terms, prices or payment, delivery methods, the goods, and services, etc. that are indicated in a quotation proposal.

3. What Should be Included in a Quotation Letter?

A quotation letter has a few details that must be included in it without fail. They are:

• Company’s name, contacts, tax, registration number, etc.
• Details of the recipient like the name, address, etc.
• Prices of specific goods selected
• Payment terms
• Quotation time and date
• Conditions of delivery
• All details required by the buyer.

4. How do you Send a Quote to a Client?

Always send the quote as soon as possible after the client has contacted you requesting it, maybe within 24 hours. The best way to present a quote to a client is to send them an email writing in PDF format . Emails are professional, easy to track and follow up if accepted.

5. What are the Benefits of Writing a Quotation Letter?

There are plenty of benefits when you use a quotation letter. Some of them are:

• A quotation letter outline allow both partied to be clear on the terms and conditions
• It is a formal document that is legal
• It helps hold parties liable for any violation of the terms mentioned in the proposal.

6. What is Quotation in Business?

In the realm of business, a quotation is a formal document provided by a seller to a potential customer. It outlines the pricing and terms of products or services being offered, often itemizing costs, quantities, and any associated fees. Quotations format facilitate transparent and clear communication between sellers and customers, helping both parties understand the financial aspects of a potential transaction. They play a critical role in allowing customers to assess and compare offers from different suppliers, empowering them to make informed purchasing decisions. Additionally, quotations establish the foundation for a mutual understanding of the terms and conditions of a business deal, contributing to a smoother and more accountable exchange.

7. What is a Quotation Price?

A quotation price  is the specific cost or monetary value a seller or service provider offers for a product or service in a quotation document. It itemizes the price for each item or service listed, helping potential customers assess affordability and make informed decisions.

8. What is Direct Quotation?

A direct quotation, in the context of writing or reporting, is the exact replication of someone else’s spoken or written words within quotation marks. It serves to present the original statement or text verbatim, without any alteration. Direct quotations are used to provide evidence, support arguments, or convey information while attributing it to the original source. They are a common practice in journalism, academic writing, and other sample forms of content creation where accuracy and integrity are vital. Direct quotations offer transparency and allow readers to see the precise words of the source, whether it’s an interviewee, a book, an article, or any other form of documented communication.

In conclusion, a well-crafted quotation letter serves as a professional and detailed sample proposal , outlining product or service offerings, pricing, and terms. It aims to secure a business agreement while showcasing the organization’s professionalism and commitment to meeting the client’s needs.

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Quotation Letter

Letter maker.

The role of quotation letters is to enable companies, organization and individuals to formally inquire about cost of services and products that another business offers. It’s a sensitive document because of the nature of the information that it contains. Naturally, you would want to write it to the best of your ability, without missing on anything. The best way to do this is to use ready-made templates. These have been professionally-created and thoroughly proofed. Not only are they detailed, but they also don’t have any grammatical mistakes. In this article, we tell you 10 quotation letter examples & templates that you can use to quickly create a professional letter that you send to your client. Read through to the end to learn more.

Quotation Letter Examples & Templates

1. cover letter for a cost quotation template.

• Google Docs

Size: A4 & US

This is a cover letter for a lost quotation. You will be called upon to write this type of letter to request for a quotation which had been sent to you but has been lost or misplaced. This template is intended to make it easy for you to complete your quotation letter. It has spaces where you insert your company name, address, phone number and email address of your organization. Everything is done for you, literally speaking, and the only thing you need to do is to insert your information. The format is also there, so you don’t have to worry.

2. Free Quotation Letter

If you’ve never interacted with quotation letters and you don’t know how to create a quotation letter, do not worry. This template accomplishes everything for you. Just key in your information and you are good to go. Also, you can easily edit it in words so you don’t require any special program or knowledge to edit it.

3. Price Quotation Letter

This is another quotation letter example that you can download and use on the go. Just attach it with your quotation sample and your client will be fully informed about all the important details of your company and its policies. Also, it will show your client the pricing details that they had requested for the services or goods. It’s easy to customize to your exact situation.

3. Sample Cover Letter for a Cost Quotation Template

• Apple Pages

Size: 65 KB

4. Price Quotation Letter Template

Size: 48 KB

5. Sample Quotation Letter

Size: 205 KB

This is a sample quotation letter that you can use as a guide to draft your letter. Available in PDF, the document is easily editable and you don’t need a sophisticated program to edit it. Thus, replacing the placeholder with your information won’t take long. Quotation letter examples come in handy when you are at a remote location and you need to send a quotation letter. You only need to go to the internet, download the form, type in your information and print the letter via Bluetooth. Just like that and you have your quotation letter.

6. Tender Quotation Letter

Size: 102 KB

There are many types of quotation letters and these depend on the purpose for which you want one. If you want to compose a quotation letter, it’s important that you adhere to the standard format. But with these templates, you really don’t need to know anything. The templates have the correct format, so there is no cause for worry.

Also, the template is available in a PDF format that you can easily download and access anytime, anywhere. Next time you want to write a flawless quotation letter, you don’t have to start from the ground up. This template will do you a world of good.

7. Quotation Enquiry Letter

Size: 119 KB

Send this quotation letter if you want to communicate information, or you want to request for a quotation proposal or sales quotation . This template enables you to include information about the estimated cost of particular services or products that a given company is selling. The document is often prepared by a business and sent out to prospective clients.

8. Request for Quotation Letter

With this template however, you don’t have to know how to create a quotation letter. It has everything you need, and the only thing that you will be doing is to replace the placeholder with your information. It offers a fast, efficient and timely way of generating your quotation letter. Even if you’ve never done this kind of letter before, you will manage quote well.

9. Sample Quotation Cover Letter

Size: 11 KB

This quotation letter example is written in a standard format that makes the information it contains to be easily coherent and visible. It is straightforward in nature, something that enables it to pass information from the business to the prospective customer succinctly and concisely. The ready-made template has placeholders that you will replace with your information, meaning that just about anybody can learn how to create a quotation letter with this template. And editing is couldn’t be easier. You can use Ms Word or Excel sheet to edit the template and key in your information. Because it is downloadable, it is available on the go. Therefore, if you should find yourself away from the office but you want to prepare this document and send it over to a client, just download and edit it and you are good to go.

10. Sample Vehicle Quotation Letter

Size: 513 KB

This sample vehicle quotation letter template offers a great guide to writing your own letter . Available in PDF, this template includes everything that needs to be in a standard letter and there means you won’t miss a thing.

The good news is that with this template, creating your quotation letter doesn’t have to be difficult. As it has the right format with all the type of information that you should provide, anyone really can prepare this document. It takes only minutes for you to replace the information here with yours, and you will have created a quotation letter, just like that.

11. Regret Letter for Wrong Quotation

Size: 38 KB

These things happen. Sometimes you can unknowingly write a wrong quotation. To undo it, you will need to write a letter. This template is an example of a letter that you can write when you want to apologize for a wrong quotation.

The letter is complete, and you can use it to quickly create your quotation letter. It has the right format, and clearly asks you to include all the necessary information that’ usually required of this letter. It makes it very easy to learn how to create a quotation letter, as all that one needs to do is to type in their information.

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Home » Letters » Office Letters » Cover Letter for Quotation to Client – Quotation Cover Letter

Cover Letter for Quotation to Client – Quotation Cover Letter

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample cover letter to client for quotation.

Reference No.:

Date: __/__/____ (Date)

___________ (Receiver’s Name) ___________ (Receiver’s Address)

Subject: Offer/Quotation for __________ (Quotation Details)

Dear Sir/Madam,

With reference to your letter no. _________ (letter number) dated _________ (letter received date) received by ________ (E-mail/ Post/ Others) on ______ (received date) regarding enquiry of _______.

Please find enclosed our quotation regarding ___________ (product details) in the specified format requested by you.

Yours faithfully,

___________ (Your Name) ___________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• In the subject line, mention the purpose of the letter, such as "Offer/Quotation for [Quotation Details]."
• Begin with a formal salutation such as "Dear Sir/Madam" or "To [Receiver’s Name]."
• Reference any previous correspondence or inquiry from the client to provide context for the quotation.
• Enclose the quotation or offer requested by the client, ensuring it aligns with their specifications.
• Conclude with a courteous closing such as "Yours faithfully" or "Sincerely," followed by your name and contact information.

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Quotation template bundle, 5 steps to make your quotation letter, 11+ quotation letter templates, 1. cover letter for a cost quotation template, 2. free quotation letter, 3. free price quotation letter, 4. free cover letter for a cost quotation, 5. inviting quotation letter template, 6. quotation letter example, 7. sample quotation letter in pdf, 8. formal quotation letter template, 9. quotation letter form, 10. quotation letter format in pdf, 11. tender quotation letter template, 12. quotation submission letter template, 11+ quotation letter templates in google docs | word | page | pdf.

Need to purchase something essential for your business? Or you plan to purchase some scientific instruments that are essential for your research or your consultancy? The first thing you need to do here is to get a quotation for these high-cost units. Quotation letter templates are the basics for a planned purchase. You may also see more different types of quotation   letters in Word from our official website template.net.

• Google Docs

Step 1: Describe the Product

Step 2: estimate cost roughly, step 3: estimate add-ons, step 4: decide who gets the letter, step 5: frame the letter.

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7 Essential Tips on How to Format a Cover Letter

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7 Essential Tips on How to Format a Cover Letter was originally published on Resume.io .

When you come to writing one of the most important letters in your life, you may need a few ground rules to help you to get started with the format of your cover letter.

That blank page can look awfully daunting otherwise.

Here are some must-follow tips around the structure and content of your cover letter:

Well-designed header

The header section of the cover letter should be attractive and space efficient. Graduates might be tempted to select a header design that reduces the amount of space that they need to fill for their cover letter, but you will have more to say than you think.

The header should contain all essential contact details (in addition to those on your resume) – full name, email, and mobile. You don’t have to include your full address and you definitely don’t have to include the “inside address” of your employer.

Mouthwatering intro

The intro of a recent grad or early career cover letter should be far more than a “this is what I want out of my career.” The hiring manager understands that you want the job – applicants need to prove to them that they are worthy of it. Make a compelling case.

The cover letter introduction should lead with your most relevant accomplishment for the role in question, with a hint of personality around how you achieved it. Avoid a generic cover letter that you send to everyone – you might not have much experience, but you should still strive to be as selective as possible.

Only relevant career stories with context

The length and content of your cover letter should be dictated by the amount of relevant experience that you have to share. Do not feel that you need to fill a page by parroting the responsibilities of the role or long lists of skills and personality traits without evidence.

Empty space is better than empty words – employers will value quality over quantity for the early career professional. What they want to understand in the cover letter is that you understand the demands of the role and can justify why you think you will do a good job.

Conclusion with call-to-action

End the conclusion of the early-career cover letter with a final detail about your personality and motivation and share your interest in learning more about the role. Saying that you hope to have the opportunity of an interview to learn more about the role is a powerful call-to-action which demonstrates your belief in yourself. Remember to keep the tone hopeful.

After the raw content come the syntax and visual choices:

Powerful action verbs

When you only have a certain number of sentences to create a favorable impression, your choice of verb can have a surprising impact on how your messages are received. Insightful action verbs can add a new level of meaning. Did you “manage” or “orchestrate” a project?

A word of warning: sprinkle action verbs and other buzzwords liberally. The cover letter should read like a conversation starter, so ensure that it sounds natural enough.

Impactful fonts, sensible sizes, and shot paragraphs

Increasingly the font size to take up more space on the page will fool no one. Stick with a standard 10 or 12 size and choose a suitable professional font that is easy to read.

Use short 2-4-line non-indented paragraphs and leave a line between each one. Give the reader a natural break between each of your career stories and consider using bullet points for your greatest accomplishments (the ones that you can ideally quantify with numbers). The cover letter should be strictly no more than one page – ideally aim for 3/4 of a page.

Right choice of template

Finally, very few cover letters or resumes are send as a blank word document these days. There are a wide choice of resume and cover letter templates – it is a great idea to use the same visual look for both your cover letter and resume. When a hiring manager is viewing a large number of candidates, this association will stick in their minds.

There is a subtle art to writing a persuasive cover letter when you do not have experience.

Strike a balance between outlining hopes for the future and sharing the greatest hits from your past. Your future employer will want to understand both.

If you are curious to explore further (you should be), the following article from Resume.io provides substantial further food for thought: “ How to Format a Cover Letter in 2022: Examples and Tips ”

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Mr. Clooney is an actor, director and film producer.

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