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What is PowerPoint: A Comprehensive Guide for Beginners
What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.
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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.
Table of contents
1) What is PowerPoint?
2) Understanding the PowerPoint Interface
3) Key Features of PowerPoint
4) How to use PowerPoint to create a presentation?
5) Benefits of PowerPoint
6) Tips for Creating Effective PowerPoint Presentations
7) Conclusion
What is PowerPoint?
PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .
Evolution of PowerPoint
Understanding the PowerPoint Interface
The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:
1) Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.
2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.
3) Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.
4) Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .
5) Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.
Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .
Key Features of PowerPoint
When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .
1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.
2) Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .
3) Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .
4) Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .
5) Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .
6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .
These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.
How to use PowerPoint to create a presentation?
Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:
1) Launch PowerPoint and choose a template or start with a blank slide.
2) Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M).
3) Customise slide content by entering text and inserting visuals.
4) Rearrange slides for a logical flow by dragging them in the slide navigation pane.
5) Apply slide transitions for visual effects in the "Transitions" tab.
6) Add animations to objects in the "Animations" tab.
7) Preview your presentation by clicking "Slide Show".
8) Save your presentation and choose a format (.pptx or .pdf).
9) Share your presentation via email, cloud storage, or collaboration tools.
By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .
Benefits of PowerPoint
1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .
2) Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .
3) Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.
4) Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .
5) Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .
6) Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .
7) Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .
8) Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.
9) Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .
10) Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .
Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!
Tips for Creating Effective PowerPoint Presentations
1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .
2) Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .
3) Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .
4) Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .
5) Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.
6) Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .
7) Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .
8) S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.
9) Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.
10) Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.
By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.
Conclusion
We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .
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PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel . The software allows users to create anything from basic slide shows to complex presentations.
PowerPoint is often used to create business presentations, but can also be used for educational or informal purposes. The presentations are comprised of slides, which may contain text, images, and other media, such as audio clips and movies. Sound effects and animated transitions can also be included to add extra appeal to the presentation. However, overusing sound effects and transitions will probably do more to annoy your audience than draw their attention. (Yes, we have all heard the car screeching noise enough times for one lifetime.)
Most PowerPoint presentations are created from a template, which includes a background color or image, a standard font , and a choice of several slide layouts. Changes to the template can be saved to a "master slide," which stores the main slide theme used in the presentation. When changes are made to the master slide, such as choosing a new background image, the changes are propagated to all the other slides. This keeps a uniform look among all the slides in the presentation.
When presenting a PowerPoint presentation, the presenter may choose to have the slides change at preset intervals or may decide to control the flow manually. This can be done using the mouse , keyboard , or a remote control. The flow of the presentation can be further customized by having slides load completely or one bullet at a time. For example, if the presenter has several bullet points on a page, he might have individual points appear when he clicks the mouse. This allows more interactivity with the audience and brings greater focus to each point.
PowerPoint presentations can be created and viewed using Microsoft PowerPoint. They can also be imported and exported with Apple Keynote, Apple's presentation program for the Macintosh platform. Since most people prefer not to watch presentations on a laptop , PowerPoint presentations are often displayed using a projector. Therefore, if you are preparing a PowerPoint presentation for a room full of people, just make sure you have the correct video adapter.
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What is PowerPoint and what it is used for
Who has never used a PowerPoint template as visual support for their presentation? However, do we really know what it is and what it is used for?
Although it may be clear to us, answering this question clearly and concisely is not so easy, so Slidesgo has decided to tell you today what PowerPoint is and what it is used for so that you will never have doubts again and everything will be crystal clear.
PowerPoint is a program that belongs to the Microsoft Office suite along with other famous software such as the Word processor or the Excel spreadsheet. It is very likely that you have heard of or even used all of them, but without being completely clear about what they are and what they are for. Let's answer these questions!
What is PowerPoint: Definition
What is powerpoint used for, what is a slide in powerpoint.
As we have mentioned, PowerPoint is, in short, software for editing presentations. Through slides (don't worry, now we are going to talk about them too) you can present the content you want adapting it to your liking.
The editing procedure is simple: either create a new presentation from scratch or modify a previously created template, such as those available in Slidesgo .
There is no limit to creating a PowerPoint template: you can use and edit images, text, music, add animations, and much more. Being creative with PowerPoint is very easy, as the design options are practically endless. If you have doubts about what you can do in PowerPoint and how at Slidesgo School we have a whole section dedicated to PowerPoint tutorials .
So, what do you need to create a PowerPoint presentation? Well, two things. A subscription to the Microsoft Office suite, which will allow you to use their other products and even combine them with your presentations, and, above all, a desire to let your imagination run wild!
We already know what it is, now let's see what it's for so you can start editing and creating your presentations.
In short, PowerPoint is visual support. The information is usually clearer when the speech is accompanied by a visual tool , whether it is an image, a video, or in this case, everything collected in a presentation.
The two areas in which PowerPoint excels are business and also education , although it can be very useful in any field or subject. You can use, for example, a PowerPoint as a visual aid in the presentation of a marketing plan to capture the attention of the audience or to teach a lesson on history .
Apart from attracting the attention of the listener, PowerPoint allows you to summarize concepts and highlight the information that you believe has priority in your speech.
All right, we are moving up a level. The next question is an "A" question: what is a PowerPoint slide? If you don't know, don't worry, we will tell you in detail.
Slides are the units that make up your presentation. These are the ones you are going to edit and where you are going to add your content. You can add everything previously mentioned: text, tables, charts, graphs, images, videos, you can animate them for transition, change the background, and much more.
And this is the end of the lesson. We hope you found it useful and that it will be a help when you are editing in PowerPoint. If you want to know more about this tool, you can read this article from Slidesgo School about the advantages of Google Slides and PowerPoint .
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Sometimes abbreviated as PP or PPT , PowerPoint is a presentation program developed by Microsoft that creates a slide show of important information, charts, and images for a presentation. PowerPoint is frequently used for business and school presentations.
Where do you find or start PowerPoint?
- PowerPoint example.
- Benefits of PowerPoint.
- Related information.
If you have Microsoft PowerPoint or the entire Microsoft Office package installed in Microsoft Windows, you can find PowerPoint in your Start menu .
Realize that new computers do not include PowerPoint. It must be purchased and installed before it can run on your computer.
If you do not have PowerPoint and don't want to purchase Microsoft Office to get it, you can try using Google Slides , a free online presentation program similar to PowerPoint.
If PowerPoint is installed on your computer, but you can't find it in your Start menu, use the following steps to launch PowerPoint manually:
- Open My Computer .
- Click or select the C: drive . If Microsoft Office is installed on a drive other than the C: drive, select that drive instead.
- Navigate to the Program Files (x86) folder, then the Microsoft Office folder.
- If there is a root folder in the Microsoft Office folder, open that folder. Then open the OfficeXX folder , where XX is the version of Office (e.g., Office16 for Microsoft Office 2016). If there is no root folder, look for and open a folder with "Office" in the name.
- Look for a file named POWERPNT.EXE and double-click that file to start Microsoft PowerPoint.
Start PowerPoint without using a mouse
Follow these steps if you want to launch PowerPoint without using a mouse.
- Press the Windows key .
- Type powerpoint .
- Select the PowerPoint entry in the search results using the arrow keys and press Enter to launch the PowerPoint application.
PowerPoint example
The picture below is an example of how Microsoft PowerPoint appears, with a red description in each major area.
PowerPoint slides may contain only text, or they can include pictures, videos, or animated text and images. Text may be formatted in the same ways as Microsoft Word , with custom color, size, and font type.
While the look and feel of PowerPoint has changed over the years, the functionality has remained mostly the same.
Microsoft PowerPoint files have the file extension .ppt or .pptx .
Benefits of PowerPoint
PowerPoint provides multiple benefits to users, including:
- It is widely used and considered the "standard" for presentation software. If you create a PowerPoint presentation, it's more likely to be easier for others to open and view.
- It includes many optional presentation features, including slide transitions, animations, layouts, templates, etc.
- It offers the option to export its slides to alternative file formats, including GIF (graphics interchange format) and JPEG (Joint Photographic Experts Group) images, MPEG-4 video, PDF (Portable Document Format), RTF (rich text format), WMV (Windows Media Video), and PowerPoint XML (extensible markup language).
Related information
- How to create or add a slide in Microsoft PowerPoint.
- How to insert a picture in Microsoft PowerPoint.
- How to add a video to a Microsoft PowerPoint presentation.
- How to insert a sound file into a PowerPoint presentation.
- How to add or remove animations in a PowerPoint slide.
- How to start and stop a PowerPoint slide show.
- Microsoft PowerPoint help and support.
- Software help and support.
Business terms , CamelCase , Computer abbreviations , File viewer , Google Slides , Notes Pane , Office , Office 365 , Office Online , Presentation program , Productivity tools , Software terms , Transition
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An Introduction to PowerPoint
Learn PowerPoint right from the beginning
- Brock University
Are you ready to dive into PowerPoint for the first time? The process might seem intimidating, but it's quite easy to learn. Follow these suggested links that will help you understand the lingo of PowerPoint, plan a successful presentation, and execute it with ease.
Information in this article applies to PowerPoint 2019, 2016, 2013, 2010, 2007; PowerPoint for Microsoft 365, and PowerPoint for Mac.
Get to Know the PowerPoint Lingo
There are terms that are specific to presentation software . The nice part is that once you learn terms specific to PowerPoint, those same terms are used in similar software programs such as Google Docs and Apple Keynote.
- The 10 Most Common PowerPoint Terms
Learn the Keys to a Successful Presentation
Most people dive right in and write their presentation as they go. However, the best presenters don't work that way; they begin by planning out their presentations.
- The Key to a Successful Presentation
- Four Parts to a Successful Presentation
Open PowerPoint for the First Time
Your first view of PowerPoint looks pretty bland. There is one large page, called a slide . Every presentation begins with a title and PowerPoint presents you with a title slide. Simply type your text into the text boxes provided.
Go to Home and select New Slide to add a blank slide with placeholders for a title and text to your presentation. This is the default slide layout and is one of many selections. There are many options to choose from for the way you want your slide to look.
- Slide Layouts in PowerPoint
- Different Ways to View PowerPoint Slides
Dress Up Your Slides
If this is your first PowerPoint presentation, you may worry that it will not give the right impression. Make it easy on yourself and use one of PowerPoint's many design themes or design templates to create a presentation that is coordinated and professional. Choose a design that fits your topic, and you're ready to go.
- Applying a Design Template in PowerPoint
Practice Your Presentation
Your audience did not come to see your PowerPoint presentation . They came to see you. You are the presentation and PowerPoint is the helper to get your message across.
Use these tips to make an effective and successful presentation.
- 10 Tips on Becoming a Better Presenter
- The 10 Most Common Presentation Mistakes
- Create Classroom Presentations Worthy of an 'A'
Insert Photos in a Presentation
Just like that old cliché says, a picture is worth a thousand words. Make an impact with your presentation by adding slides that include only pictures to make your point.
- Add Pictures or Clip Art to PowerPoint Slides
Add a Chart to Express Your Data
If your presentation is all about data, add a chart of that same data instead of text. Most people are visual learners, so seeing is believing.
Add Motion with Animations
Instill a bit of motion into your PowerPoint presentation with simple animations. Animate text so it magically appears on screen. Animate images and other graphics so they dance into view. A few animations keep your presentation alive.
- All About Animations in PowerPoint
Transition from One Slide to Another
There are two ways to create motion in a PowerPoint presentation. The first is an animation. The second advance slides in an interesting manner; these are called transitions .
- Slide Transitions for PowerPoint Slides
- 5 Tips About Slide Transitions in PowerPoint
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- PowerPoint for Beginners - How to Use PowerPoint
- Create a Pie Chart Graphic in PowerPoint
- How to Copy a PowerPoint Design Template to Another Presentation
- PowerPoint Master Slide
- Simple Quizzes in PowerPoint
- Using Design Themes in PowerPoint
- Use Multiple Design Themes in the Same Powerpoint Presentation
- How to Add an Excel Chart to a PowerPoint Presentation
- How to Change a Black-and-White Picture to Color in PowerPoint
- Loop a PowerPoint Slide Show
- A Guide to Using PowerPoint Slide Layouts
- How to Apply Security in PowerPoint Presentations
- Make the Most of PowerPoint's Slide Transition Options
- Government Exam Articles
An Introduction To MS PowerPoint
MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes.
In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams.
To learn more about the different programs under Microsoft Office , visit the linked article.
Given below are a few important things that one must know about the development and introduction of Microsoft PowerPoint:
- The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis Austin.
- It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
- The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
- It is a presentation-based program that uses graphics, videos, etc. to make a presentation more interactive and interesting.
- The file extension of a saved Powerpoint presentation is “.ppt”.
- A PowerPoint presentation comprising slides and other features is also known as PPT.
Gradually, with each version, the program was more creative and more interactive. Various other features were added in PowerPoint which massively increased the requirement and use of this MS Office program.
From the examination point of view, MS PowerPoint happens to be a very important topic. Candidates who are preparing for the various Government exams can visit the Computer Knowledge page and get a list of topics included in the syllabus and prepare themselves accordingly.
Basics of MS PowerPoint
Discussed below are a few questions that one must be aware of while discussing the basics of MS PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall become easier.
Question: What is MS PowerPoint?
Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows you to create professional-looking electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:
Question: How to open MS PowerPoint on a personal computer?
Answer: Follow the steps below to open MS PowerPoint on a personal computer:
- Click on the start button
- Then choose “All Programs”
- Next step is to select “MS Office”
- Under MS Office, click on the “MS PowerPoint”
A blank presentation is open on the screen. According to the requirement, a person can modify the template for a presentation and start using the program.
Question: What is a PowerPoint presentation or PPT?
Answer: A combination of various slides depicting a graphical and visual interpretation of data, to present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.
Question: What is a slide show in a PowerPoint presentation?
Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint slide show.
Question: What all elements can be added to a slide?
Answer: The following elements can be added to a Powerpoint slide:
- Photographs
- Media Clips
All these elements are mainly used to enhance presentation skills and make the slide more interactive.
To learn more about the Fundamentals of Computer , visit the linked article.
For a better understanding of the Microsoft PowerPoint and its operations, functions and usage, refer to the video given below:
Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customise and optimise a presentation. The same have been discussed below.
- Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided.
The image below shows the different slide layout options which are available for use:
- Insert – Clipart, Video, Audio, etc.
Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc.
The image below shows the features which can be inserted:
- Slide Design
MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.
This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online.
Refer to the below for slide design:
During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category.
The different animation styles available on PowerPoint are:
Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.
Also, there are various other subjects that are included in the exam syllabus for various competitive exams. Candidates can check the detailed section-wise syllabus in the links given below:
Uses of PowerPoint Presentation
PowerPoint presentations are useful for both personal and professional usage. Given below are a few of the major fields where PPT is extremely useful:
- Education – With e-learning and smart classes being chosen as a common mode of education today, PowerPoint presentations can help in making education more interactive and attract students towards the modified version of studying
- Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the viewer if being read
- Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
- Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added to the resume
- Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT
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Sample MS PowerPoint Questions and Answers
As discussed earlier in this article, Computer Awareness is included in the syllabus for many competitive exams. Thus, to understand the program from the examination point of view is also a must.
Given below are a few sample questions based on MS PowerPoint.
Q 1. How many maximum slides can be added to a PowerPoint presentation?
- No fixed number
Answer: (3) No fixed number
Q 2. Slide Sorter view can be selected under which of the following categories?
Answer: (4) View
Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS PowerPoint?
Answer: (3) ctrl+M
Q 4. Header and Footer option is available under which of the following categories?
Answer: (1) Insert
Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?
Answer: (4) Animation
Similar types of MS PowerPoint Questions may be asked based on the features or usage of the program. Thus, one must carefully go through the elements and aspects of PPT.
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Definition of a Powerpoint Presentation
When you want to make a slideshow complete with text and multimedia content, Microsoft PowerPoint can handle whatever you throw at it. A PowerPoint presentation can share important information such as a business plan or educational lesson, or it can be useful for entertainment purposes.
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You have a lot of control over customizing a PowerPoint presentation and can start quickly with templates and a variety of useful tools. Microsoft offers a free basic web version of PowerPoint but requires an Office 365 subscription to get the most from the powerful program.
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PowerPoint Presentation Description
The basic purpose of a PowerPoint presentation is to communicate information or media through a series of slides. Along with regular text, your slides can contain numerous types of content such as tables, images, drawings, charts, links, word art, videos, audio and even embedded add-ins from Microsoft. The software also has built-in editing tools that you can use to resize, position and update content without needing to open items in other applications.
Using PowerPoint
Often, you narrate a presentation when you give it live or record audio for viewers when you're sharing your presentation to a group remotely. However, you can also include all the important information in the slides themselves or in the speaker notes found below each slide. The program comes with presentation planning tools that can help you both with the narration and timing of the presentation.
PowerPoint also gives you flexibility with presentation styles. You can share your presentation online and let other users view or even edit the content. You can also use the slideshow format that you can configure to show slides at a specified time interval, set up a custom display format or add extras such as subtitles.
Popular PowerPoint Features
Some of PowerPoint's most popular features include the built-in slide designer and templates that can help you make presentations quickly without needing much knowledge of the process. For example, by opening the program's template library, you can generate a starter file with a title slide with your preferred background, layout and color scheme. You can then use the program's duplication option to generate more formatted slides easily. Even if you make a presentation from scratch, you can use a Design Ideas button that generates a list of ready-to-use slide styles to select.
Other helpful PowerPoint features include the built-in transitions and animations, text highlighter and drawing tools. The transitions and animations make your presentation look professional and interesting with effects like fading, growing and shrinking, morphing and zooming. The text highlighter and drawing tools make it easier to point out information as you give presentations. The latest PowerPoint also lets you insert 3D models that users can interact with.
Common Uses of PowerPoint
Whether you use one slide or many, you can find uses for PowerPoint in many professions and areas. Some examples of PowerPoint projects include:
- Work portfolios
- Business meetings
- Tutorials for students and workers
- Photo slideshows
- Mailing labels
- Timelines and flowcharts
- Family trees
How to Get PowerPoint
If you're comfortable with a limited version of PowerPoint that you access through your web browser or mobile device, you can use your free Microsoft account to sign in to the OneDrive version of all the Office products. This version allows for collaboration and gives you access to some templates like the paid versions do. However, you can expect some advanced editing options and features – like live narration recording – not to work.
Otherwise, you can purchase the Office 365 Personal or Office 365 Home version of Office that gives you access to the software on all platforms. You pay either monthly or yearly and gain access to all of PowerPoint's premium features along with perks such as a large amount of storage on OneDrive, technical support and access to other popular Office apps. Office 365 Home allows up to six users versus just one for Office 365 Personal, so your whole family can benefit.
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- Introduction to PowerPoint
- Computer Science
Microsoft PowerPoint is essentially a graphics presentation software application that comes in the same package of software as MS Access, MS Excel, MS Word, and MS Paint, issued by Microsoft Office . It is a software that helps the user in formulating and arranging their data and information in the form of slides, which enhances the clarity and communication of the subject, along with adding a visual aspect to the data which makes it more appealing and presentable.
Thus, it can be used for presenting business ideas and plans, and visually presenting the data also makes learning with the data a lot easier, thus can be used by teachers in schools for making learning fun and uncomplicated.
Meaning of PowerPoint
PowerPoint is a software that is designed to make graphical presentations in the form of individual pages also known as slides.
Features of PowerPoint
Some of the features available in Microsoft PowerPoint are stated below.
Customising Colour Schemes
Adding Animations
Creating and Adding tables
Adding images
Adding and Managing Hyperlinks
Creating Custom Shows
Creating and Importing Charts
Easy exporting to MS Word
How to Start PowerPoint?
To start powerpoint:.
Click on Start
Click the following in sequence stated: All Programs->Microsoft Office->Microsoft Office PowerPoint
Starting PowerPoint
The Microsoft Office PowerPoint window will appear, starting the software.
How to Open a Blank Presentation?
By default, when we open PowerPoint for the first time, it opens to a new presentation but for future purposes, if we want to open a new presentation, we can do so by following the below-given steps.
Click on New Presentation link on Getting Started pane on the left which results in the appearance of a new window.
Select on Blank Presentation, when the new presentation appears along with it a Layout pane on the right will also appear.
Select any desired layout from the list.
Opening a New Presentation
Uses of PowerPoint
Uses of PowerPoint in Education:
Since PowerPoint offers the feature of adding images and animations, learning by visualisation makes the learning experience more fun and simplified, and researchers state that visual information is retained for a longer amount of time thus it makes the whole process more beneficial.
Uses of PowerPoint in Business:
Business is mainly about creating a well-laid out roadmap and planning for the project at hand and then executing it. With PowerPoint we can assure a more organised output with a solid structure.
Uses of PowerPoint for Government and Citizen Services:
PowerPoint is also a good option, from other software bundled within MS Office, for storing records and since it's also printable, it provides easy access to the records for government and citizen services to the seekers.
MS Office PowerPoint is an application for making graphical presentations thus adding a visual aspect to our data, enhancing its concept, and leading to easier communication. The software offers various features like Customising colour schemes, adding graphics, images, and animation, etc. Thus it serves as a salient software under MS Offices.
Sample Questions
1. How can we view or run a presentation?
Ans: To run a presentation, either click on the F5 key or select Play from Beginning on the Slideshow Pane.
2. How can we add a blank slide to our presentation?
Ans: For adding a new slide in the same presentation simply click on the Slide icon on the Insert tab and choose the type of slide you want to add from the drop-down menu which unfolds on the screen.
Adding a New Slide
Practice Questions
State whether the following statements are True or False :
In PowerPoint we can use animations.
PowerPoint cannot be used to store records.
PowerPoint allows us to graphically represent data.
We can not export data from PowerPoint to Word.
False
Fill in the blanks with the appropriate answers:
We can add _______, ________ and _________ which gives our presentation a visual aspect.
PowerPoint is a software designed and issued by _______
PowerPoint presents information in the form of individual sheets termed as ________.
Graphics, images, animations
Microsoft Offices
FAQs on Introduction to PowerPoint
1. What is the difference between the transition effect and the animation effect in MS Office PowerPoint?
Transition effects are used on transitioning from one slide to another, whereas Animation effects can be used on the text or the images on the slide.
2. Can we insert sound in a presentation?
Yes we can also insert sound in our presentation.
3. Is Microsoft Office PowerPoint a software?
Yes MS Office PowerPoint is a software application issued by MS Offices.
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Basic tasks for creating a PowerPoint presentation
PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.
Choose a theme
When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.
On the File tab of the Ribbon, select New , and then choose a theme.
PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.
Click Create , or pick a color variation and then click Create .
Read more: Use or create themes in PowerPoint
Insert a new slide
On the Home tab, click the bottom half of New Slide , and pick a slide layout.
Read more: Add, rearrange, and delete slides .
Save your presentation
On the File tab, choose Save .
Pick or browse to a folder.
In the File name box, type a name for your presentation, and then choose Save .
Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).
Tip: Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you.
Read more: Save your presentation file
Select a text placeholder, and begin typing.
Format your text
Select the text.
Under Drawing Tools , choose Format .
Do one of the following:
To change the color of your text, choose Text Fill , and then choose a color.
To change the outline color of your text, choose Text Outline , and then choose a color.
To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.
Change the fonts
Change the color of text on a slide
Add bullets or numbers to text
Format text as superscript or subscript
Add pictures
On the Insert tab, select Pictures , then do one of the following:
To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .
(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .
To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .
You can add shapes to illustrate your slide.
On the Insert tab, select Shapes , and then select a shape from the menu that appears.
In the slide area, click and drag to draw the shape.
Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
Add speaker notes
Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.
Click inside the Notes pane below the slide, and begin typing your notes.
Add speaker notes to your slides
Print slides with or without speaker notes
Give your presentation
On the Slide Show tab, do one of the following:
To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .
If you’re not at the first slide and want to start from where you are, click From Current Slide .
If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:
Broadcast your PowerPoint presentation online to a remote audience
View your speaker notes as you deliver your slide show.
Get out of Slide Show view
To get out of Slide Show view at any time, on the keyboard, press Esc .
You can quickly apply a theme when you're starting a new presentation:
On the File tab, click New .
Select a theme.
Read more: Apply a design theme to your presentation
In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.
On the Home tab, select the lower half of New Slide .
From the menu, select the layout that you want for your new slide.
Your new slide is inserted, and you can click inside a placeholder to begin adding content.
Learn more about slide layouts
Read more: Add, rearrange, and delete slides
PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.
To change the name of the automatically saved file:
In the title bar, click the file name.
In the File Name box, enter the name you want to apply to the file.
If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .
On the Home tab, use the Font options:
Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .
On the Insert tab, select Pictures .
From the menu, select where you want to insert the picture from:
Browse to the image you want, select it, then select Insert .
After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image.
On the slide canvas, click and drag to draw the shape.
Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
A horizontal Notes pane appears at the bottom of the window, below the slide.
Click in the pane, then enter text.
On the Slide Show tab, select Play From Beginning .
To navigate through the slides, simply click the mouse or press the spacebar.
Tip: You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.
Read more: Present your slide show
Stop a slide show
To get out of Slide Show view at any time, on the keyboard, press Esc.
The full-screen slide show will close, and you will be returned to the editing view of the file.
Tips for creating an effective presentation
Consider the following tips to keep your audience interested.
Minimize the number of slides
To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
Choose an audience-friendly font size
The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.
Keep your slide text simple
You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.
Some projectors crop slides at the edges, so that long sentences might be cropped.
Use visuals to help express your message
Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.
As with text, however, avoid including too many visual aids on your slide.
Make labels for charts and graphs understandable
Use only enough text to make label elements in a chart or graph comprehensible.
Apply subtle, consistent slide backgrounds
Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.
However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.
For more information about how to use themes, see Apply a theme to add color and style to your presentation .
Check the spelling and grammar
To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .
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IMAGES
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COMMENTS
PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information ...
With PowerPoint on your PC, Mac, or mobile device, you can: Create presentations from scratch or a template. Add text, images, art, and videos. Select a professional design with PowerPoint Designer. Add transitions, animations, and cinematic motion. Save to OneDrive, to get to your presentations from your computer, tablet, or phone.
Archived from the original on October 8, 2015. Retrieved August 25, 2017. Microsoft PowerPoint, virtual presentation software developed by Robert Gaskins and Dennis Austin for the American computer software company Forethought, Inc. The program, initially named Presenter, was released for the Apple Macintosh in 1987.
Microsoft PowerPoint, virtual presentation software developed by Robert Gaskins and Dennis Austin for the American computer software company Forethought, Inc. The program, initially named Presenter, was released for the Apple Macintosh in 1987. In July of that year, the Microsoft Corporation, in its first significant software acquisition ...
PowerPoint (or PPT for short) is a staple program in the Microsoft Office software suite and comes packaged with Microsoft Word and Excel. You can use PPT on both Mac and PC, or any other computer operating system via the cloud-based Microsoft Office 365.
Microsoft PowerPoint is a slideshow presentation program first developed by Forethought, Inc. for the Macintosh computer in 1987 and purchased by Microsoft in 1990. Microsoft has released several updated versions, each offering more features and incorporating better technology than before. The most current version of Microsoft PowerPoint is ...
PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel . The software allows users to create anything from basic slide shows to complex presentations.
Microsoft PowerPoint is a powerful presentation software developed by Microsoft. It is a standard component of the company's Microsoft Office suite software, and is bundled together with Word, Excel and other Office productivity tools. Advertisements. The program uses slides to convey information rich in multimedia and is used to create complex ...
PowerPoint is a standalone program, a subscription service, a website, and a mobile app. Use PowerPoint by creating and customizing presentations with text, images, and other graphics. PowerPoint is the most popular presentation software, but Google Slides and Apple Keynote are popular, too. Microsoft PowerPoint creates slideshows suitable for ...
As long as you make a Microsoft account, you can use PowerPoint Online to build and view presentations. PowerPoint Online is the free, browser-based version of Microsoft's presentation software and offers most of the features of its desktop counterpart. Hit this link to check out PowerPoint Online.
In short, PowerPoint is visual support. The information is usually clearer when the speech is accompanied by a visual tool, whether it is an image, a video, or in this case, everything collected in a presentation. The two areas in which PowerPoint excels are business and also education, although it can be very useful in any field or subject.
PowerPoint. Sometimes abbreviated as PP or PPT, PowerPoint is a presentation program developed by Microsoft that creates a slide show of important information, charts, and images for a presentation. PowerPoint is frequently used for business and school presentations.
Open PowerPoint for the First Time. Your first view of PowerPoint looks pretty bland. There is one large page, called a slide. Every presentation begins with a title and PowerPoint presents you with a title slide. Simply type your text into the text boxes provided. Go to Home and select New Slide to add a blank slide with placeholders for a ...
MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes. In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams.
Each presentation that you create is saved on your computer's hard drive as a separate file. PowerPoint 2019 presentations have the special extension .pptx added to the end of their filenames. For example, Sales Conference.pptx and History Day.pptx are both valid PowerPoint filenames. When you type the filename for a new PowerPoint file, you ...
Microsoft PowerPoint is great presentation software designed by Microsoft sometimes abbreviated as PP or PPT. PowerPoint is well utilized to create a slideshow of valuable information through charts, and images for a presentation. It is commonly practiced in business and school presentations. It is an absolute presentation graphics package that ...
The basic purpose of a PowerPoint presentation is to communicate information or media through a series of slides. Along with regular text, your slides can contain numerous types of content such as tables, images, drawings, charts, links, word art, videos, audio and even embedded add-ins from Microsoft. The software also has built-in editing ...
Create a presentation. Open PowerPoint. In the left pane, select New. Select an option: To create a presentation from scratch, select Blank Presentation. To use a prepared design, select one of the templates. To see tips for using PowerPoint, select Take a Tour, and then select Create, .
Create a blank presentation. Open PowerPoint. Select one of the Blank Presentation and start typing. Note: Microsoft 365 subscribers will find Design Ideas based on the words you type. You can browse and select a new look.
MS Office PowerPoint is an application for making graphical presentations thus adding a visual aspect to our data, enhancing its concept, and leading to easier communication. The software offers various features like Customising colour schemes, adding graphics, images, and animation, etc. Thus it serves as a salient software under MS Offices.
PowerPoint for the web and PowerPoint desktop app for offline use. Premium templates, fonts, icons, and stickers with thousands of options to choose from. Dictation, voice commands, and transcription. Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more.
Select the text. Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then ...
PowerPoint Slideshow: A PowerPoint slideshow (PPT) is a presentation created on software from Microsoft that allows users to add audio, visual and audio/visual features to a presentation. It is considered to be a multimedia technology and also acts as a tool for collaboration and content sharing. PowerPoint is included in Microsoft Office, ...