cover letter to fax

Fax Cover Letter

Fax cover letter template.

Author : Brent Weight and Jon Wittwer

License : Limited Use

Fax Cover Letter vs. Fax Cover Sheet

There is a difference between a fax cover letter and a fax cover sheet . The cover letter is a more personal detailed informative page whereas the cover sheet is less personal and usually includes much less information. A cover letter usually is sent along with resumes and other business reports to non-familiar entities. A cover sheet usually accompanies a document where the correspondents are somewhat familiar with each other. For a cover sheet, you can download our Fax Cover Sheet Template .

Tips for Fax Cover Letters

• Keep it simple. Too much information will quickly throw off your recipient and make them less likely to care about what's in the rest of your fax.
• Keep it neat and clean. Your fax cover letter is a representation of what your recipient will see in the rest of your transmission. Use clean and concise language. Just because you understand a word does not mean the recipient will, so avoid using slang terms and technical jargon.
• Give as much information as necessary to keep the recipient wanting to read through the rest of the fax. If you give them too much information, the recipient will think they have read enough to get the gist of it.
• Pay attention to the recipient's business hours. Some businesses may be open until 8 or 9 but they only want to get faxes between the hours of 8 to 6. If received later, the information may be marked as received the following business day.
• Long letters are less likely to be read, so keep your fax cover to one page.
• Make sure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.

Sample Fax Cover Letters

Example 1 - fax containing documents to sign.

The ABC Barn 123 S. 1000 E. Ste. 1 Business Town, Business State 12345 (123) 456-7890 www.abcbarn.com

TO: C.E.O. Gary Fischer (987) 654-3210

FROM: C.E.O Sarah Tobler (123) 456-7890

DATE: 1/1/15 Pages: 5 (Including cover letter)

The following pages contain the summary of our plans to incorporate your recently acquired company into our business circle and will outline what we plan to do with everyone that worked for you. Also included is a copy of the purchase agreement that we have both signed as part of this merge.

I am sending this fax to you so that you and I both have a copy of the plans and an extra copy of the purchase agreement and I would appreciate it if you could send me back a signed copy so that I know that you received my fax and that you are ok to proceed with our company's plans.

Example 2 - Fax Cover Letter for Submitting a Resume

James Henry III 1 Fiji Way Your Town, Your State 98765 568 974-2013 www.myresume.com

TO: Taco Tower H.R. (987) 654-3210

FROM: James Henry III (123) 456-7890

DATE: 1/1/15 Pages: 3 (Not including cover page)

This fax contains my Resume and the accompanying cover letter for the position as Assistant Manager at your 2398 Kings Way location.

I am sending this fax in response to the ad I found on craigslist advertising for the Assistant Manager position and, once you read the contents of this fax, you will see that with my background I am extremely qualified for the job and I hope to hear back from you soon.

References and Resources

• Microsoft Template Gallery - templates.office.com - Includes a few Fax Cover templates.
• The Scanner-Friendly Resume - www.njit.edu - Provides tips for making a resume that can be easily and correctly read by a scanner.
• Choosing an Online Fax Service - labnol.org - This article can help you figure out what to do when you need to send a fax without access to a fax machine.
• How to Make a Simple Cover Letter - yourbusiness.azcentral.com - A step-by-step guide to making a fax cover letter using different computer programs.

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Create a fax cover sheet in Word for the web

It's quick and easy to make a fax cover sheet like this while you're online.

Choose one of our fax templates , and open it in Word for the web to make it yours.

To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.

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• Fax Cover Sheets

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Simple Fax Cover Sheet

Fax cover template with simple design containing only the essential fax cover fields.

Best used in faxes that contain a brief message.

Download a Fax Cover Sheet

Step 1: choose a template.

Select from our collection of free fax cover pages .

Step 2: Preview

Click each thumbnail to preview the contents of the template.

Step 3: Download

Download , save , or print the template as DOC or PDF file.

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Home » 7 Best Fax Cover Letter Samples [Free]

7 Best Fax Cover Letter Samples [Free]

Want to write a Fax cover Letter When sending a fax, it is always best to include a cover letters. This helps the recipient to understand what the fax is about, and who it is from. It also helps to ensure that the fax is received and reviewed in a timely manner. There are many different ways to write a fax cover letters, but there are some essential elements that should always be included.

The first element is the sender’s information. This should include the sender’s name, address, and phone number. The second element is the recipient’s information. This should include the recipient’s name, address, and fax number. The third element is the date. The fourth element is a short description of the document or documents being sent. The fifth element is any additional information that might be helpful to the recipient, such as “urgent” or “confidential”.

By including all of these elements, you can be sure that your fax will be properly received and reviewed. Additionally, using one of the seven best fax cover letter samples below can help you to create a professional and effective fax cover letter.

Table of Contents

How To Write a Fax Cover Letter

A fax cover letter is an important part of sending a fax. It is a sheet that gives the recipient of the fax important information about who is sending the fax and what it is for. A fax cover letters also serve as a way to introduce the sender and can help to build rapport between the sender and recipient. There are many different types of fax cover letters, but there are 7 that stand out as the best.

The first type of fax cover letter is the standard cover letter. This type of cover letter is perfect for when you need to send basic, no-frills fax. It includes all of the essential information, such as the sender’s name and contact information, the date, and the recipient’s name and contact information.

The second type of letter is the customized fax cover letter. This type of letter allows you to include more personal information about yourself and your company. It can also use to include a logo or other branding elements.

The third type of letter is the short fax cover letter. This type of letter is perfect for when you need to send short fax – one that is less than one page in length. It includes all of the same essential information as a standard letter, but it takes up less space.

The fourth type of fax cover letter is the long fax cover letter. This type of fax cover letter is perfect for when you need to send long fax – one that is more than one page in length. It includes all of the same essential information as a standard fax cover letter, but it allows you to include more detailed information about yourself and your company.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Fax Cover Letter

To Whom It May Concern,

I am sending you this fax in regards to (insert issue here). I have enclosed (type of document) for your review. If you have any questions, please do not hesitate to contact me at (insert contact information here).

Thank you for your time,

Related: Finance Cover Letter: 07 Samples & Examples ideas

Fax Cover Sheet Example

I am sending a fax to ____________ (name/department) at ___________ (company name). The document is _____ pages long, including this cover sheet. Please let me know if you have any questions or problems receiving the fax.

Contact Information (phone number

Related: Administrative Assistant Cover Letter: 15 Examples & Templates Included

Fax Cover Sheet Printable

Please find attached a printable fax cover sheet. This can use for sending important information or documents quickly and easily.

(Your name)

Related: 7+ Best Art Director Cover Letter Examples

Fax Cover Letter Template

I am sending you this fax in regards to (name of issue). This is a very important matter that needs to address as soon as possible. I have included all of the relevant documentation and information regarding this issue in this fax.

Please review the information and get back to me at your earliest convenience. Thank you for your time and attention to this matter.

(Your contact information)

Related: 9+ Best Mechanic Cover Letter Samples & Templates

Generic Fax Cover Sheet

I am sending you this fax in regards to ___________________________. Enclosed, you will find ____________________________. If you have any questions, please do not hesitate to contact me at _____________________.

Your name here

Related: Generic Cover Letter: 09 Samples & Examples

5 Things to Include In a Fax Cover Letter

• The fax cover letters should include the name and address of the sender, as well as the name and address of the recipient.
• The fax cover letters should also include the date on which the fax will be sent.
• The fax cover letters should briefly describe the contents of the fax.
• The fax cover letters should indicate whether or not the recipient is expected to reply to the faxs.
• Finally, the fax cover letters should include a daytime telephone number in case the recipient needs to contact the sender. By following these simple guidelines, you can be sure that your fax will be received and understood by its intended recipient.

Related: What is Cover Letter? Complete Guide To Get any Job.

The best way to get started with fax cover letters is to find some samples online. There are plenty of sites that offer free fax cover letter templates, and you can easily find one that suits your needs. Once you have found a template, simply fill in your contact information and message. Be sure to include your name, address, and phone number so that the recipient can easily get in touch with you. You may also want to include a brief message about why you are sending the fax.

For example, you might say that you are sending a resume or application for a job. Keep your message clear and concise, and be sure to proofread it before sending it. With a little bit of effort, you can easily create professional fax cover letters that will help to improve your chances of getting your application noticed.

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• Free Fax Cover Letter Template Examples (PDF, Word)

by faxcoversheet | Aug 28, 2023 | Blank | 0 comments

Fax cover letter comes in handy when it comes to sending important documents securely. Fax is still used as a mode of communication even though there are plenty of communication modes available.

If you have important or confidential documents to send for work, school, or personal matter then do check out the fax cover letter templates here and download a suitable one for your use.

There is a section on a cover sheet where messages, comments, or other important information can be added. Faxing is a part of government offices, medical sector, professional sector, and academic sector.

A fax cover letter is the very first thing that the recipient would see. The contact information of both sender & receiver, fax number, fax subject, etc is written on a cover letter.

Fax Cover Letter PDF Example

If you are wondering what’s written on a cover letter then please note that the date, number of fax pages, name & address of recipient, fax number, fax subject, a short messages is usually covered on a cover letter. For a business fax cover sheet, there is a section to include the name & logo of a company for branding purposes.

Download PDF

Free Fax Cover Letter Template Word

Check out the editable fax cover sheet template below. You can download this letter in .doc word format. You can make the necessary changes as per your work need or requirement.

Download Word

Blank Fax Cover Letter Sample

A blank fax cover page has empty fields where information can be added by a sender. The sample of blank fax cover sheet is shared below.

How to Make a Fax Cover Sheet

Making a fax cover sheet is no rocket science, you need to have a basic knowledge of using MS Word to create a fax cover sheet. Creating a cover letter from scratch may consume some time and efforts. In order to save the time & efforts of our users, here we have shared free fax cover sheet samples and examples, download or print any of the cover sheet from here and use it for your work requirement.

Many people wonders why faxing is still relevant? Faxing is one of the oldest and secure mode of communication specially when it comes to send confidential information.

You can see the use of fax machines in government offices, medical offices, and many companies as well. If you are a part of the organization or business where faxing is done then make sure to know about the cover sheet or letter, how to make it, how to properly fill it, and what’s the purpose of using it.

Free fax cover pages are shared on this page that can be used for both personal and professional work. For business or professional work, make sure to add logo and name of a company, use the formal font & design only. For personal work, you can choose to add whatever font or design you like. A variety of cover letters are available here, download any of the template, and print as many copies as you want.

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Guide: Fax Cover Sheet (with template)

Fax cover sheet template.

Faxes are used worldwide for many purposes to send fax messages or submit paperwork. Regardless of why you are faxing, you need to include a fax cover sheet, so your fax message gets to the intended recipient. To make things easy, we have created a fax cover sheet template, so all you have to do is print it, fill it out, and fax away.

A good fax template makes it easy to assemble your actual fax message, the fax cover page, fax sheet and accompanying documents, and then all that is left if the fax transmission itself.

What is a Fax Transmission?

A fax message works by the sender feeding a document into a fax machine which scans the content and digitizes it. The data is then sent through phone lines and received on the other end by another fax machine. The receiving machine interprets the data and prints a duplicate copy of the original. Fax technology really is quite miraculous when you think about it.

Quick Fax Machine History

The fax machine was invented by Scottish mechanic and inventor Alexander Bain in 1843. He designed his fax machine using the technology from a telegraph machine. His rudimentary version evolved over time, and by the 1980s, faxing became the most popular way to transmit data. High-end models could save and store the last few faxes. Therefore, if you got a paper jam while your fax message was printing, you could re-print it easily.

With email, scanning, and texting, however, faxing has morphed into a virtual process using wireless technology and moving away from phone lines. The original fax message process is much more secure, however, and cannot be hacked, whereas email, texting, and sending fax messages over the internet can be. Either way, you still need a cover sheet template.

Fax Cover Sheet Basics

When thinking about sending a fax message using a fax cover sheet template, you may be wondering:

How do I make a fax cover sheet?

What should a fax cover sheet include?

Where can I get a fax cover sheet?

Do all faxes need a cover sheet?

Should I include a blank page in my cover sheet?

Does the number of pages include the fax cover sheet?

Rest assured, we will answer all of these questions about fax cover sheet templates and more. We have even provided a couple of examples for you to use for free.

Although your fax message does not require a fax cover sheet, it is important to include one. You need to make sure whoever receives the fax routes it to the intended party, and they know who the sender is. The fax cover sheet template does all of this for you.

You can easily create your own fax cover sheet using Word. Microsoft Word includes a bunch of fax cover sheet templates in their collection. You can also create one from scratch or use our free fax cover sheet template and customize it for your own use.

What is Included on a Fax Cover Sheet?

The next big question is what information needs to be included in your fax cover sheet. As the very least you should have:

From: (your name).

Fax: (your fax number).

Phone: (your phone number).

To: (the company or person who is receiving the fax message).

Attn: (the specific person who needs to get the fax).

Fax: (their fax number).

Phone: (their phone number).

Date: (the date you are sending the fax message).

Re: (in regard to, or what the fax message is referencing).

Pages: (number of pages including the fax cover sheet).

Subject/Message: (a note or message to go with the fax explaining the material - think of this section as your fax cover letter).

The top portion of your fax cover sheet should include information about who the fax message is going to and then who the fax is from. You should also include the total number of pages, so the person on the other end knows they received the entire fax and all pages. You should also include a note to explain the fax message and add any additional details necessary to get your message across.

Always place your fax cover sheet template as the first page of a fax so the recipient sees it on top. Do not include any blank pages. Think of your fax cover sheet as a cover letter. You should always use a fax cover sheet when sending fax messages. Not only is it proper protocol, but it also helps your message get to the right person.

Where Can I Get a Fax Cover Sheet Template?

There are many sources online where you can get free downloadable fax cover sheet templates. We have provided two printable fax cover sheet templates in PDF form to make your life easier. It is important to use a fax cover sheet template whenever sending a fax message. You shouldn’t have any trouble locating a fax cover page to use that suits your needs.

What Does a Fax Cover Sheet Look Like?

A fax cover sheet can be plain or fancy. Depending on where you download your free fax cover sheet template, it may include different features. It should at least have the information we listed above on it. It makes sense to split the information up in boxes or sections to make the fax cover sheet as easy to understand as possible.

Many companies like to print their fax cover sheet on letterhead, so it includes their logo and any tag lines. It also makes it easier for the recipient of the fax message to know where it came from.

Additionally, you can include check-off boxes for things like:

Please recycle.

For review.

Please respond.

Please comment.

Please reply.

Types of Fax Cover Sheets

Online you can find a fax cover sheet template for just about any purpose. Some popular ones include:

Basic cover sheet - a plain fax template.

Medical fax cover sheet template - this fax cover sheet is used for sending medical information to or from healthcare providers or between doctors.

Professional fax cover sheet - this is a generic fax cover sheet for a business to use in a professional context.

Army fax cover sheet - a specific cover page to be used when faxing with someone in the Army.

Military fax cover sheet - this one is intended to be used for any military personnel with another person in the Armed Forces.

Confidential fax cover sheet - this sheet template tells the recipient that the content is private for their eyes only.

Business fax cover sheet - for business use.

PDF fax cover sheet - a PDF format of a fax cover sheet (may be editable or non-editable).

Printable fax cover sheet - a printable format of a fax cover sheet letter.

Blank fax cover sheet - a very basic fax cover sheet with very little content; it could be a printable cover sheet or not.

Generic fax cover sheet - for generic use.

Sample fax cover sheet - a fax cover sheet that is filled out to show you a sample of how you could use one.

Downloadable fax cover sheets - a link to download fax cover sheets.

Free fax cover sheet - a fax cover sheet that you can use for free without paying any fees.

Fax cover letter - a sample cover letter to use with a fax message.

Free fax cover letter - a free fax cover letter you can copy or use with your own fax message.

Printable fax cover sheet - a fax cover sheet you can print and use.

Fax cover letter template - a template to be used and reused when you fax.

Google Docs fax cover sheet template - a fax cover sheet template either stored in Google Docs or to be used with Gmail.

Our free downloadable fax cover sheet templates should be enough to get you started.

How to Fill out a Fax Cover Sheet Template

A fax cover sheet template and fax cover letter are both very easy to fill out. Using a handy fax cover sheet template, you just fill in the blanks and send it with your fax message. Some tips when filling out a fax cover sheet template are:

Always address your fax cover sheet directly to your intended fax message recipient.

Be sure to date it so they know when it was sent.

Fill in the fields with your contact information, including your name, fax number (in case they need to respond to your fax message), and phone number so they can call you with any questions.

Write a detailed fax cover letter with any notes, additional details or information they need to go with your fax.

Provide a subject, so they know what the documents pertain to.

Make sure you count the number of pages and note it on the fax cover sheet (count the fax cover sheet template as a page also).

Check off any boxes, so your recipient knows to respond, contact you back, or keep the fax confidential.

You can fill out a fax cover sheet template and then also send a fax cover letter separately, but in many cases, they will be combined into a single fax cover.

Modern Ways to Fax Messages

Nowadays you don’t even need a fax machine to send a fax message. There are dozens of fax messaging services built into existing technologies. For example, a mobile device app can scan a letter or many pages and fax them all at once. Did you know you could also send a fax through email?

Can you send a fax from Gmail?

Absolutely. Gmail is just an email service, and like any other, you can fax using Gmail. You will need to obtain an online fax number and use a fax messaging service such as RingCentral.

When filling out the email, instead of an email address, use your recipient’s fax number with an @sign and the service you are using. For example, using RingCentral, you would use something like below:

[email protected] . The phone number of the person you are faxing and then @rcfax.com (the fax messaging service you are using). Verify with your fax messaging company what to use here.

Enter your fax cover letter message in the body of the email and then attach any documents you want in DOC, PDF, JPG, or TXT format. When you hit send, your fax message will be transmitted through your fax messaging service to the number you sent it to.

How can I send a fax via email?

Using the process, we outlined above, you can fax using email the same exact way. Your email client or service may be slightly different, but as long as you use the fax number instead of an email address and use the right fax messaging service suffix (e.g., @rcfax.com), your online fax should be sent correctly. Be sure to use the message part of your email template to create a fax cover letter, so your recipient knows what the fax is about. If you want, you can attach your entire fax, including a fax cover letter in PDF format. Because email is not always secure, you don’t want anyone reading your fax cover letter message.

Scan and Send a Fax Message

Another great way to send faxes now digitally is through a scanning program. Many apps that work on iPhone or Android will scan a document or batches of documents, and from there, you can fax them seamlessly.

In some cases, you might need to sign up with a fax messaging service such as FaxFile. Some services allow you to fax for free (for a limited time), then you can buy credits to fax whenever you need it. You can purchase as much fax time or as little as you want.

Using a cover sheet template, you can type up your actual fax message along with your basic cover sheet in minutes, scan them, and send it.

Sample Fax Cover Sheet Template #1

Below is our sample fax cover sheet template that you can print, download, and use for free. Our free sample fax cover sheet template has all the fields you need to create your cover letter and fax quickly. We have separated the sender and recipient information into two columns and added some color for style. We have included both DOC and PDF formats for you. This professional fax cover sheet was modeled after a Microsoft Word fax sheet template with some changes.

Sample Fax Cover Sheet Template #2

Here is our second sample fax cover sheet template that you can download, print, or use however you like. We have included both an Excel and PDF fax sheet format so you can print the cover page or fill in the fax cover page and print the sheet yourself. Use this blank fax cover sheet as your starting point and go from there. This one is a basic fax cover sheet without a lot of fanfare. You can use it for a single page or many pages. It is versatile enough also to be a printable cover sheet.

Regardless of which fax cover sheet template you use, be sure to fill in all the standard fax cover sheet information, so your fax intended recipient knows who the fax sheet is from and what it is about. A fax cover page is just as crucial as the fax sheet document itself.

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Fax cover templates

Use customizable fax cover templates for seamless communication. make a fax cover sheet for your business using these templates in minutes..

Free fax cover page templates

If you or your business still use fax machines, it’s important that you have a professional fax cover sheet. Fax cover sheets will make communication a breeze. They can also protect the content of your fax if it contains sensitive information. Explore a variety of fax cover page templates that you can quickly and easily edit in Word. There are a variety of fax cover sheet templates available: choose from simple fax cover sheet templates or colorful fax cover sheet templates. You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your fax and the subject. Explore more templates that you can use for your business .

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How to Write Fax Cover Sheet A Simple Step By Step Guide

How to write Fax cover sheet : Everyone is aware of the fact that we have grown with very high technological advancements. But even today, fax machines remain an important method of disseminating documents.

Here we are going to guide you on how to write Fax cover sheet. But before this, it is important to know that what exactly a fax cover sheet is. A fax cover sheet is that kind of sheet that is sent to your recipient before the actual document is faxed.

As you know that Fax machines are useful for submitting paperwork, providing required information and sharing business data. When you send a fax , the recipient gets a hard copy of the same documents you have, making it easier to share information and collaborate on projects.

There are a few important points of etiquette to keep in mind when sending a fax. Faxes are concerned with business communication, and they are subject to the same rules as letters, memos and other official correspondence.

How to write a fax cover sheet?

Before using the fax machine, we should know that how to write fax cover sheet?

Writing and setting up a fax cover sheet is very simple. Once it is set up, you can re-use it again and again.

• Firstly, add a letterhead to the top of the fax cover sheet.
• The letterhead can be for an organization or for an individual.
• The letterhead must include the company name, address, telephone number, fax number, and email address.
• List the data in a couple of lines down from the letterhead.

• Write the company name followed by a colon.
• Then you can write down the name of the company where you are sending the fax.
• Write “To” followed by a colon a couple of lines down.
• Fill the name of the person who is going to receive the fax.
• In the next step, Write ‘From’ and then a colon on the next line. List the sender name.
• Write recipient fax number and then a colon.
• Fill in this line with the right fax number where you are sending the fax.
• After that write down the number of pages of the fax including the fax cover sheet, followed by a colon.

Count the number of pages that you are faxing and add one of the fax cover sheets. Enter the number on this line. This helps the recipient to make sure that any of the pages is not missing. Write Notes and then a colon. Enter any additional information that may be needed.

Making of Fax cover sheet

In this section, we will discuss how to make a Fax cover sheet. Compared faxing and emailing is a more easy method of getting information from one point to another. But you should also remember that fax machine is also that much essential than any other communication device.

There are some worthwhile benefits of using fax machine such as larger documents can be sent.

Some people view them as a more professional form of business communication and signed signature on fax messages are considered very legitimate.

It is very helpful while making a professional fax cover sheet

You can simply start writing the basic fax cover sheet with the name of the recipient and sender of the fax in the ‘To’ and ‘From’ sections of the fax cover sheet. Also, write the phone number in the relevant fax and phone number fields.

Insert the total number of pages included in the faxes, adding the cover sheet in the total number of pages of the cover sheet. In the next step, write down the one to three words describing the purpose of the fax in the RE section of the cover sheet. Include a reference number if applicable in the cover sheet.

Fill in the concerned box or circle the appropriate word description indicating the urgency of the fax or your response wishes from the recipient.

Most faxes consist response descriptions such as ‘For’ review, Please comment, Urgent, confidential or please reply. This is also used in the making of confidential fax cover sheet .

Write down any additional notes that you want to the recipient to read it to be aware in the blank bottom section of fax cover sheet.

Insert the date you are sending the fax at the top of the sheet and after reviewing the fax and ensuring that all relevant sections of the cover sheet are complete.

Some important points to remember while writing the cover sheet.

Always print clearly and legibly to make sure the cover sheet is readable. Use black or blue ink in case the cover sheet is scanned or photocopied. You can directly find the readymade Fax cover sheet templates in PDF on many websites.

Sending the fax cover sheet over the fax machine

A complete step by step process:

• Create a fax cover sheet for transmission. Most business companies use a standard cover page with the company logo and space for the number of pages to be transmitted, including the cover page.
• Include contact information of the sender in case there is a transmission problem, and recipient information so the document can be delivered to the right person.
• Place the page on the tray so that the cover page will transmit first. Most of the fax machines have an input tray or slot to receive the document to be transmitted.
• Be always sure you orient the document according to the instructions that are mainly found on the machine.
• Enter the phone number of the destination fax machine on the fax machine keypad. Your business phone system may need you to enter a number to acquire an outside line, so make sure follow your internal procedure for phone calls.
• Press the start button to be the transmission. The fax machine scans the document, dials the destination number and transmits the documents. While completing the process, it prints a transmission status page with either an Ok or a transmission failed message. If the latter is the case, again repeat this process.

Now after discussing all these important aspects of fax cover sheet, we will move to our next section FAQ about fax cover sheet. You have understood how we will use the fax machine and how to make fax cover sheet. Now you may be thinking how do I make a fax cover sheet in Word? So here is the answer:

1) Launch MS Word. Click the File tab. Then click New.

2) Double click the faxes button. Scroll through the fax templates and double-click one that will be right for your own template.

3) Highlights the first placeholder text on the fax cover sheet, which may be Name or sender and the placement text will differ on the template is chosen. Type over it with your own name or information and write down the relevant information. 4) Replace the other template details with the information you will want to use on your fax template. Add an image as a company logo by clicking the Insert tab.

5) Click the File tab. Click Save As. Enter a name such as Fax Template o0kthe file name box. Click Save.

6) In the last step, reopen the template each time you are ready to fax. Fill out the information on the cover sheet then resave the document with a new name such as Fax Template so your template is always in its original form ready to use.

Now I think you have learned about how to write a fax cover sheet. This is a very important technique to send effective fax for a better communication. If you have liked this article, you can share it with your colleagues and it will help them also to send effective faxes.

Related Posts

Free printable microsoft blank fax cover sheet templates.

What is Cover Letter Template and How to Write Them

How to Use Google Fax Services to Send Fax from Gmail

Learn How to send fax from Computer in a Complete Guide

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How to Send a Fax

Last Updated: March 4, 2024 Fact Checked

This article was co-authored by Mitch Harris . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 974,482 times.

Whether you are a young whipper snapper who's never heard of a fax before, or you've been around the block but just forgotten, you'll probably need to know how to send a fax at some point. Keep in mind that there are a number of variations between fax machines, so you should consult the manual or instructions for your personal machine if you have them on hand. Using most machines requires inserting a cover letter, dialing the fax number and sending your fax on its way.

Before Sending the Fax

• The cover letter includes information like the recipient’s name, the content of the fax, and how many pages it includes. It should also include the sender’s information, such as name and fax number, so that the recipient will know whom it came from and can reply if necessary.

• The country code (the number 1 for US phones and fax numbers) will also sometimes need to be dialed before local numbers but only when the area code is also required. The country code is almost always necessary to dial long distance numbers.
• You will often also need to dial 9 before dialing long distance numbers. Check the specifications for or ask about your individual fax machine.
• Be sure that the number you are using is the fax number and not the phone number of the person you are trying to reach. Often the numbers will be listed next to each other on business cards and it is easy to misread it or look at the wrong number.

• If the folded-down corner has the lines, this means the sheets must be fed into the fax machine with the blank side facing you.
• If the folded corner is blank, this means you must feed the machine with the front side of the paper facing you.

• The most common size paper for fax machines, as with printers, is A4 or American letterhead.

Sending the Fax

• You will notice that, after pressing send, the machine will make a series of beeps and whirring sounds. This is normal. These sounds are how fax machines communicate with each other. When a fax has successfully gone through, you will usually hear a long, clear beep after a few minutes. When a fax encounters a problem and does not go through, you will usually hear it make a horrible sort of death-keen. If you hear this horrible sound, you should check on the fax machine to assess the problem.

• PamFax is an excellent faxing service for Skype. This program charges a small fee, however.
• HelloFax is a service that integrates well with Google Drive, allowing you to easily fax Google documents. It includes a certain number of free faxes and then charges a fee.

Brandon Phipps

You can send a fax from your computer without a traditional fax machine. There are several services available that allow you to send faxes online. It can be a convenient option if you don't have access to a fax machine or if you prefer to handle your faxing needs electronically.

• You can check if the fax number is covered by looking online.
• Use this formula to create the address to which you will send the email: “[email protected]”
• Remove the quotations, exchange the numbers for the fax number (including country and area code), and first and last for the name of the person you are sending it to.
• Note that only the text in the text box will appear on the fax. You cannot attach PDFs or any other material with this method.

Community Q&A

• Always enter the entire number, including the area code and a number 1 for long distance. Thanks Helpful 0 Not Helpful 0
• Most fax machines will have instructions by them. Let the wisdom of those that have come before you guide you on your journey... Thanks Helpful 0 Not Helpful 0

• If you are sending confidential information, be aware that ANYONE can read a fax that is printed. Double-check the number before you send it, and make sure the recipient is expecting your fax. Thanks Helpful 41 Not Helpful 9

Things You'll Need

• Cover Letter
• Papers to be faxed
• Recipient's fax number
• Fax machine or computer

You Might Also Like

• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/faxing-a-cover-letter
• ↑ https://www.forbes.com/advisor/business/how-to-send-fax/
• ↑ https://www.pcmag.com/how-to/how-to-send-or-receive-a-fax-online

About This Article

To send a fax using e-mail, start by checking online to see if the fax number you wish to send something to is able to receive faxes this way. If it is, compose a new e-mail and select the address line. Then, type the first and last name of the recipient with an underscore in between, followed by the “@“ symbol. After the “@“, add the fax number with the country and area code, then “.iddd.tpc.int” to finish the address. Finally, include what you want to fax within the body of the e-mail and hit “Send.” For tips on how to send a fax using a regular fax machine or an internet service such as HelloFax, read on! Did this summary help you? Yes No

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