embed youtube video in powerpoint presentation

• Add, change, or remove transitions between slides Article
• Animate text or objects Article
• Use the Morph transition in PowerPoint Article
• Insert a video from YouTube or another site Article
• Add or delete audio in your PowerPoint presentation Article
• Record your screen in PowerPoint Article

Insert a video from YouTube or another site

In PowerPoint for Microsoft 365, PowerPoint 2021, or PowerPoint 2019, you can insert an online video from YouTube or Vimeo on a slide.

In PowerPoint for Microsoft 365, version 1907 or later, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another.

The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos .

Because the video is stored on a web site, rather than in your presentation, you must be connected to the internet in order for the video to play successfully.

Insert a web video

In your web browser, locate the video you want.

Copy the URL of the web page from the Address bar of your browser.

Switch back to PowerPoint and select the slide where you want to place the video.

On the Insert tab of the ribbon, select Video > Online Video .

In the Online Video dialog box, paste the URL you copied in step 2.

Select Insert .

Play the video

If a video is inserted successfully, you can play it either in Normal view or Slide Show. 

A Play button appears on the video in Normal view.

In Slide Show, you can interact with videos just as you would in a web browser.

By default, videos from YouTube and Vimeo play in "click sequence." You can play the video without having to click the Play button. Just tap the spacebar to advance to the next step in your click sequence.

Troubleshooting

Not all online videos from these sites are allowed to be embedded. You should check on the video site to find out if a certain video can be embedded. 

Internet Explorer 11 is required on your computer

Note:  Microsoft 365 apps and services will not support Internet Explorer 11 starting August 17, 2021. Learn more . Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed. 

For the purpose of playing videos in PowerPoint, Internet Explorer 11 is required to be on your computer. You don't have to use it to browse the web; you simply have to have it installed, because under the covers, PowerPoint needs its technology to play videos on Windows. 

If your operating system is Windows 10, then you already have Internet Explorer 11 installed. If you have an older version of Windows, you can go to this Internet Explorer Downloads page for instructions. 

Want to insert a video from your computer instead?

See Insert and play a video file from your computer for all the details.

Terms of Use and Privacy policies

Terms of Use

Privacy Policy

Microsoft Stream:

SlideShare.net:

In PowerPoint 2016, you can insert an online video with an embed code or search for a video by name. Then you can play it during your presentation.

The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos.

Insert the online video with an "embed" code

On YouTube or Vimeo, find the video that you want to insert.

Below the video frame, click Share , and then click Embed . (If you neglect to click Embed , you'll end up copying the wrong code.)

Right-click the iFrame embed code, and click Copy .

If the highlighted text that you copy begins with "http", STOP. It's the wrong code to copy. Return to step 2 and click Embed :

In PowerPoint, click the slide that you want to add a video to.

On the Insert tab, click Video > Online Video .

In the From a Video Embed Code box, paste the embed code, and then click the arrow.

A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview , and then click the Play button on the video.

Note:  If your video doesn’t embed correctly, double-check that you have installed the required Office updates.

Search for the YouTube video by name

Click the slide that you want to add a video to.

In the Search YouTube box, type the name of the video that you want to insert, and press Enter.

Select the video from the search results, and click Insert .

Note:  If your video doesn’t insert correctly, double-check that you have installed the required Office updates.

Preview the video

Once the video rectangle is on your slide, select it, right-click it and choose Preview .

A Play button appears on the video.

Click the video's Play button.

Because the video is on a web site, rather than actually in your presentation, you must be connected to the internet in order for the video to play successfully.

Embed content from Slideshare.net

On a slide in PowerPoint, you can embed content from Slideshare.net , a sharing web site for presentations, infographics, and documents.

On Slideshare.net, any content that can be embedded elsewhere has a Share button on it. That button opens a window where you can copy an embed code like an embed for a video.

On Slideshare.net , find the content you want to embed.

Select the Share button beneath the content frame.

Sharing codes appear in the video frame.

Select the box named Embed .

All the text in the box becomes selected when you do this.

Right-click the selected text and choose Copy .

The text you've copied contains more information than you need, so it needs to be trimmed and re-copied.

Paste the copied text into a text editor such as Word or Notepad.

Select the portion of the text that begins with <iframe src ... and ends with </iframe> . Copy that text.

That's the embed code you need for inserting the content into PowerPoint.

In PowerPoint, go to the slide where you want to insert the content.

On the toolbar ribbon, select the Insert tab, select Video , and then select Online Video .

The Insert Video dialog box opens.

Paste the embed code in the box named From a Video Embed Code , and then press Enter.

It takes a moment for PowerPoint to absorb the content. When it has done so, a black box appears on your slide.

Requirements

Your use of online videos is subject to each provider web site's Terms of Use and Privacy Policy.

SlideShare.net

In PowerPoint for the web, you can insert an online video from YouTube or Vimeo on a slide. (If you have a Microsoft 365 business or education subscription, you can also insert an online video from Microsoft Stream.)

Insert an online video

On a separate tab in your web browser, locate the video you want.

Copy the address of the web page from the Address bar of your browser.

Switch to PowerPoint for the web and select the slide where you want to place the video.

On the Insert tab of the ribbon, in the Media group, select Online Video .

In the Online Video dialog box, paste the address you copied in step 2.

The video is inserted on your slide. You can move the video by dragging with the mouse, and you can resize the video frame by selecting a corner and dragging.

To play the video, you must run Slide Show. On the ribbon, switch to the View tab, and in the Start Slide Show group, select From Current Slide .

(If you've turned off the Simplified Ribbon, you don't have a Slide Show tab; instead use the View tab to start the slide show.)

Slide Show opens, and then you can click the play button to begin.

For related information, see Play a video in PowerPoint for the web .

Trimming a video

PowerPoint for the web can't trim videos, and online videos can't be trimmed. If you have a video that you want to trim, you must save it to your computer, then insert it on your slide in a desktop version of PowerPoint. 

Newer Mac versions

In PowerPoint for Microsoft 365 for Mac, PowerPoint 2021 for Mac, or PowerPoint 2019 for Mac, you can insert an online video from YouTube or Vimeo on a slide.  Earlier versions of PowerPoint for macOS don't support inserting an online video.

In PowerPoint for Microsoft 365 for Mac, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another. This feature requires PowerPoint for Microsoft 365 for Mac version 16.27 or later.

Switch to PowerPoint and select the slide where you want to place the video.

On the Insert tab of the ribbon, in the Media group at the right end, select Video . Then select Online Movie .

In the dialog box, paste the URL you copied in step 2.

Click Insert .

The video is added to the slide.

To preview the video, click the Play button that appears on top of video.

Inserting and playing an online video requires a recent version of macOS and PowerPoint for macOS:  

PowerPoint version 16.15.18070902 or later

macOS 10.13.4 (High Sierra) or later

A Mac manufactured in 2012 or later

Why can’t I embed a video in PowerPoint?

Add audio to your presentation

Add text to a video

Video and audio file formats supported in PowerPoint

Video: Insert a video from YouTube in PowerPoint 2013

How to Make an Eye-catching YouTube Thumbnail

Create a video for YouTube with a template

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How to Embed a YouTube Video in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• Pictures, Icons, Videos, Etc.
• February 25, 2015

This is your  SUPER GUIDE  for how to embed a YouTube video in PowerPoint, covering all versions of PowerPoint (find your version below).

Adding videos to your presentations is a great way to create more engaging content and backup your main points with PROOF.

Before you get started embedding your video though, there are 3 considerations to take into account

Note:  You are limited to what you can do with online videos in PowerPoint, compared to videos you embed from your computer. To learn all about these differences,  read our guide

YouTube Video Considerations

1. which version of powerpoint you are using.

There are various techniques for the different versions of PowerPoint and add-ins you can install to make this process (and your life) easier.

The guide below covers PowerPoint versions 2007, 2010, 2013 and the latest Office 365 version of PowerPoint.

2. Do you want the YouTube video’s entire playlist on your slide?

If so, you need to navigate to your video through the YouTube channel’s playlist, which drove me crazy when I was trying to figure this out.

Also, inserting a playlist isn’t available in PowerPoint 2007.

3. Do you need to trim your YouTube video?

If you want to take advantage of all the PowerPoint video editing features, you will need to find a way to download your YouTube video and embed it in PowerPoint.

That’s because the FULL range of PowerPoint video editing tools is only available for videos you directly embed into PowerPoint from your computer.

To see everything you can do with videos embedded directly from your computer (instead of from an online source like YouTube),  read our guide here .

PowerPoint 2019 (Office 365) Embed a YouTube Video

1. find your youtube video’s proper url.

To find the right URL for your YouTube video to embed into PowerPoint, follow these steps:

• Navigate  to  YouTube.com
• Use the  Search Bar  to find your video
• Select  your video to open the YouTube Player
• Click  Share  at the bottom of the video player
• Click  Copy

The same is true if you are using an online video from another source.

You want to make sure you use the Share button (or similar feature) to get the proper URL for your video before you embed it into PowerPoint.

Otherwise it might not play properly, as discussed below.

WARNING: Get the right YouTube URL

You want to make sure you copy your video’s URL using the share button. DO NOT use the URL from your web browser.

That’s because the URL in your web browser tends to start where you last left off in the video and not at the beginning of the video.

In the picture above this is reflected in the URL with T=60s. This means the video will start 60 seconds into the video, and not from the beginning.

This can lead to an embarrassing presentation, where you play the video at the punchline that you want to make instead of the full video that leads up to the punch line.

2. Embed your YouTube video into PowerPoint

To embed a YouTube video in PowerPoint, simply:

• Navigate to the  Insert  tab
• Select the  Video  drop down (within the Media group)
• Choose  Online Video
• Where it says  Enter the URL for the Online Video ,  Paste  in (Ctrl + V) your URL
• Click  Insert

Clicking  Insert , a message at the bottom of your screen will tell you the video is processing. Once it’s done, the video appears on your slide as you can see below

How to trim a YouTube video

Keeping in mind that you are limited in what you can do with online videos in PowerPoint (like YouTube videos), you can adjust the start time of your YouTube video.

This allows you to start your YouTube video at a certain time within the video, so you can just show the most relevant part of the video that backs up your presentation.

The trick to doing this is to adjust it BEFORE you copy the YouTube video’s URL.

If you want to trim both the start and end times of your video, you’ll need to download the YouTube video, embed the video from your PC and then use the Trim command.

To learn how to embed a video in PowerPoint (including trimming the video’s length),  read our guide here .

To trim a YouTube video to a certain start time, simply:

• Open  your YouTube video’s watch page
• Click the  Share  button
• Adjust the video’s  Start at  time

Adjusting the YouTube video’s start time, you’ll see the new start time reflected in the URL, as pictured below.

PowerPoint 2013: Embed a YouTube video in PowerPoint

There are two ways to embed YouTube videos in PowerPoint 2013: the new dedicated YouTube option in PowerPoint, and the old embed code method.

Warning: New YouTube Option

Although the new YouTube option in PowerPoint simplifies the embedding process…you DO lose the capability to format your YouTube videos and/or embed an entire YouTube playlist.

To format the appearance of the YouTube video in PowerPoint 2013 or to grab a playlist, you still need to use the old embed code method (the second method).

I’ve covered both methods in the tutorials below. You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

There are two methods for adding YouTube videos in PowerPoint:

Method #1 –  The dedicated YouTube option (simplest but least flexible)

Method #2 –   Using the embed code (most flexible)

Although the words ‘embed code’ wig most people out, rest assured that you don’t need to know ANYTHING about coding to pull the second method off…YouTube does all of the hard work for you

Method #1: Dedicated YouTube option

1. search the youtube dialog box.

Within the online video dialog box, go to the YouTube search box and type the name of the video you are searching for (in this case I’ve typed ‘breaking up your bullet points’), and then hit Enter.

The dialog box searches YouTube and displays the video results. In this case the video we want is on the far left so I will select it and hit Insert.

2. Resize the YouTube video to fit your screen

Note:  If you are using an image like I am, you want to extend the YouTube video until its controls cover up the bottom of the picture…which will make it look more realistic.

With the video setup, double-click the embedded YouTube video to load the video and see what it looks like.

What about the playlist and other formatting options?

Although this new YouTube embedding method is EXTREMELY fast and easy, notice that you are not given any options to remove the YouTube controls (on the bottom or the top of the video) and there was no option to include the entire YouTube playlist (assuming there is one associated with that video).

You can see the difference in this picture:

For more control over these additional features, you need to know how to embed a YouTube video using the embed code method, which is SUPER straightforward and easy…continue reading on to see how.

Method #2: Using the embed code

This technique not only works for embedding a YouTube playlist into your presentation, but will also work for embedding other online videos into your presentation.

1. Navigate to your YouTube video through the channel playlist

Assuming that you want a video’s entire playlist, you need to navigate to the channel where the playlist exists, and open the video through the playlist. If you don’t care about the playlist, simply search YouTube as you normally would.

This might seem SUPER weird, but as you will see in a minute, it works.

To get the playlist for this video, you can see that I’ve navigated to the Nuts & Bolts channel page (fancy that!), selected the playlists option, found my playlist and then found the video that I want within the playlist.

Select the video (through the playlist) to open the video in YouTube as you normally would. Notice in the picture below, to the right of the video, you can see the entire playlist.

2. Navigate to the embed code

3. Choose how you want your video to play

When embedding a YouTube video in PowerPoint 2013, there are few options you want to pay attention to, primarily:

Option #1: Show Player Controls –  This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown…assuming the video is part of a playlist and you navigated to it through the playlist itself.

Leaving these selected, the YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as pictured below (you can obviously do a hybrid of these controls as well).

Other video options include:

Video size  – Not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on whether you want people to continue watching other videos once the video finishes. This option is not available if you navigate to the video through the playlist as I described above.

Enable privacy – Enhanced mode –  This last option is only relevant if you are embedding the YouTube video on a website…choosing this option will not work in PowerPoint.

4. Copy and Paste the Embed Code

Alternatively, you can simply right-click the video, select ‘Get embed code’ and then hit CTRL + C to copy.

With the embed code copied, back in PowerPoint 2013, navigate to the Insert tab, open the Insert Video dropdown and select Online Video.

In the dialog box that pops open, in the ‘From a Video Embed Code’ option, hit CTRL + V on your keyboard to paste the embed code into the dialog box and then hit Enter.

A black box is inserted into your layout that you now want to resize and position.

If you are using a blank TV or computer monitor image (as I am in this example) you want to stretch the video down to cover the bottom of the monitor so that the YouTube controls cover the controls on the static image…it will look more realistic this way.

Note:  Going this route has given us more control over the look and feel of our YouTube video and we were able to get the playlist feature in the upper left-hand corner.

PowerPoint 2010: Embed a YouTube video in PowerPoint

Believe it or not, there are three ways to embed YouTube videos in PowerPoint 2010:

• The free add-in (see Method #1 on the PowerPoint 2007 tab)
• Using the Shock Wave ActiveX Control (see Method #2 on the PowerPoint 2007 tab)
• Using the dedicated YouTube embed option

In this tutorial, I will focus on the third and newest method, which is a HUGE improvement over the previous methods: using the dedicated YouTube embed code option.

This method gives you the most flexibility in formatting your YouTube video in PowerPoint  AND  it allows you to embed an entire playlist…something that was not possible in PowerPoint 2007.

For the tutorial, I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

1. Find your YouTube video

When embedding a YouTube video in PowerPoint 2010, there are few options you want to pay attention to, primarily:

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown (see ‘getting the playlist’ below) on the left…assuming the video is part of a playlist.

Leaving these selected, your YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as displayed here:

Video size  – This is not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on if you want people to continue watching other videos once the video finishes.

Enable privacy – Enhanced Mode –  This is only relevant if you are embedding the video on your website…choosing this option will not work in PowerPoint.

As YouTube states  “Enabling this option means that YouTube won’t store information about visitors on your web page unless they play the video.”

4. Copy and paste the embed code

With the YouTube embed code copied, back in PowerPoint, navigate to the Insert tab, select Video and then select the ‘Video from Web Site’ option.

In the dialog box that pops open, hit CTRL + V on your keyboard to paste the YouTube embed code into the dialog box, and then click on Insert.

A black box is inserted onto your slide that you then want to resize and position.

Note:  If you have the option to show the player controls at the bottom of your video, you will want to stretch the video out to cover the image you are using (in this case a blank computer screen) so that the YouTube video controls show on top of the controls on your image.

That way, when you play the video, it will look more realistic.

To see how the video lines up within your frame (which can be tough when you have a black box on top of a black frame), simply double click the video in the Normal View, and the YouTube video will load.

Notice in the picture below how the YouTube controls replace the controls on the bottom of the static picture I’m using, creating a more realistic effect in PowerPoint.

PowerPoint 2007: Embed a YouTube in PowerPoint

There are two methods for inserting YouTube videos in PowerPoint 2007, and a number of trouble shooting issues you need to be aware of.

Method #1: The Easy Way  – Using add-ins like the free one built by Microsoft MVP Shyam, which does all of the hard work for you.

Method #2: The Harder Way  –  Adding the Developer tab to your Ribbon, adding a Shockwave ActiveX Object, and then manually manipulating the URL of your YouTube video.

Which one is best depends on how many YouTube videos you need to add to your PowerPoint presentations and how often you plan to do so.

If you frequently need to install YouTube videos in PowerPoint, you should definitely get the free add-in for PowerPoint 2007 and/or consider upgrading to a more recent version of PowerPoint which gives you additional YouTube options like adding playlists.

Warning: Compatibility Issues

If you are sharing your files with people using other versions of PowerPoint, you also need to be aware of the compatibility issues.

YouTube videos inserted in more recent versions of PowerPoint (2010 and 2013) will not necessarily play when opened in PowerPoint 2007…they might, it just depends on how they were added.

That said, any YouTube video successfully inserted in an earlier version of PowerPoint, will always play in a later version.

Method #1: The Easy Way

Embedding YouTube videos in PowerPoint 2007 normally requires getting and manipulating the video’s URL. This easy method of using an add-in is awesome because it does all of the hard work for you!

It takes a minute in the beginning to download and install the add-in, but once it’s all set up, with just a few clicks (as you’ll see below), you can quickly grab your YouTube videos and play them directly in PowerPoint.

A big thanks to Microsoft MVP  Shyam Pillai  for developing this great free add-in!

1. Download the free add-in

2. Extract the zipped file

3. Copy the PowerPoint add-in

4. Add the PowerPoint add-in

Back in PowerPoint 2007, open the Windows button in the upper left-hand corner and select PowerPoint Options.

Select Add-ins on the left, use the drop-down at the bottom of the screen to filter to PowerPoint Add-ins and the select Go.

In the Add-Ins dialog box that opens, select Add New.

Clicking OK, a macro dialog box might open. If it does, select Enable Macros.

You should now see the YouTubeVideo2k7 add-in in the window with a check mark next to it. Click Close.

With the add-in installed, if you now open up the Insert tab in PowerPoint 2007 or 2010, you will have an added command at the end of the Insert Tab for quickly embedding YouTube videos.

Now that you have the PowerPoint 2007 Add-In installed, let’s take a look at how to use it.

5. Navigate to YouTube and copy your video’s URL

Warning: Get the right URL

Be VERY careful here!

PowerPoint 2007 cannot play YouTube playlists, which you can tell by the length of the URL. Notice in the picture below the difference in length between the video and the video plus its playlist.

If you accidentally embed the longer URL into PowerPoint 2007, the YouTube video will not play, regardless of how you try to troubleshoot. If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013.

You need to grab the shorter URL which is everything up until the ‘&list’ or ‘&index” separator. With the shorter URL selected, hit CTRL + C on your keyboard to copy it.

6. Insert the YouTube video using the add-in

Hit CTRL + V to paste in your YouTube URL, then hit Next.

You can select options for your video like Play and Loop. I will simply hit Next.

You can then choose to resize the video here if you like. But as we can do this on our own in a second, I will again simply hit Next.

On the last screen, hit Finish

The YouTube video is now inserted into your slide as a white box with an X through it.

7. Resize the YouTube video

As you resize the video, the entire box might turn white, but no worries, you are still fine.

8. Launch the YouTube video

Assuming you are connected to the internet, the video will load and you will be able to play the video directly from within your PowerPoint 2007 presentation.

Method #2: The Hard Way

If that sounds scary to you, I highly recommend the easier method described above, using the free add-in.

1. Add the Developer Tab to your ribbon

2. Insert a Shockwave file

Within the dialog box, navigate down to Shockwave ActiveX Control, click OK.

And then draw a rectangle on your slide (where your YouTube video will go).

Note that you cannot draw the Shockwave ActiveX Control on top of another object, so you will have to draw it on a blank part of your slide (assuming you have something on your slide).

The Shockwave ActiveX object will look like a white box with an X through it. Resize and position the object on your slide, in this case I’m stretching it out to fit on top of my blank computer screen image.

Now we are ready to get our YouTube video

3. find your youtube video’s url.

Navigate to YouTube and find your Video’s URL…but be VERY careful here! PowerPoint 2007 cannot play YouTube playlists, it can only play individual videos, so you need to be careful you don’t accidentally grab a video + its playlist.

If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013 and use the embed code method. See the PowerPoint 2013 tutorial below.

With the shorter URL selected, hit CTRL + C on your keyboard to copy.

4. Open up the properties of your Shockwave ActiveX object

In the Properties dialog box, scroll down to the Movie section and paste in your URL.

5. Adjust the YouTube URL within the dialog box

To get the YouTube video to play correctly in PowerPoint 2007, you need to make two adjustments:

#1: Delete the ‘watch?’ from the URL #2: Replace the ‘=’ with ‘/’

With the URL adjusted, hit OK to close the dialog box.

6. Run your presentation

So that’s how to embed a YouTube in PowerPoint, regardless of which version of PowerPoint you have.

This allows you to quickly and easily add interactive media features to your presentation.

The other advantage of embedding a YouTube video, is it does not increase the size of your presentation. That means that you don’t need to worry about compressing your presentation.

If you enjoyed the depth of this post and want to boost your PowerPoint skills for the professional world,  visit us here .

What’s next?

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About The Author

This Post Has 5 Comments

You may use Allavsoft to download YouTube video to AVI, WMV to put a youtube video in PowerPoint

Thanks for the tip!

This article certainly is thorough. Just an FYI, we’ve built a PowerPoint add-in at https://www.liveslides.com/websites/youtube/ that makes it significantly easier to embed and play YouTube videos (any web content really) directly in PowerPoint. Seriously, just a couple steps and you’re ready to roll.

Thanks for sharing, Jason. I’ve never used your software but we usually like anything that helps us save time. Cheers

Hey John, and thanks for sharing the software! Sounds like a handy program that can save you time – we like that! Just make sure you don’t abuse any copyright issues when downloading videos from the web 😉

Comments are closed.

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How to Embed a YouTube Video in PowerPoint

Table of Contents

• Click on the thumbnail of the web video and click the Insert tab.

Pros and Cons

• Quick and easy
• Requires that viewers have a stable internet connection
• Playback is not customizable
• Can’t be done in PPT version 2007 and earlier

2. How to Add a Video in Presentations Using an Embed Code

A more advanced way to embed YouTube videos in PowerPoint presentations is to use the embed code. This method allows you to customize the YouTube video’s attributes by using the YouTube API parameters.

Here’s a brief guide on how to embed a YouTube video in your PowerPoint slide:

•  Click on the Insert button or Enter.

Note: Before you add the YouTube video to PowerPoint, you can add some parameters to the code to make the video play the way you need it to. For example, you can let the video start playing automatically after a user opens the PowerPoint slide it has been placed in, or you can specify how many seconds from the start the video will begin and when it will end.

You can read about all the available YouTube API parameters here .

• More control over the online video’s playback and appearance with the help of parameters
• More time consuming than inserting a link
• An internet connection is required

3. How to Insert YouTube Videos in PowerPoint as Screencasts

While all of the above tips require viewers to have an internet connection, you can make your presentation internet independent by making a screen capture of the YouTube video by using the built-in screencasting tool. This option is available in PowerPoint 2013 and later versions. 

Here is how to embed a YouTube video in PowerPoint as a Screencast:

• Open the YouTube video you want to add and click Select Area on the control menu. You’ll see a cross-haired cursor. By clicking on it and dragging it, you can select the area of the screen that you want to record. Note: It automatically records the audio and the mouse pointer. To turn off these options, deselect Audio and Record Pointer on the control dock.

• When you’ve finished, save your presentation with a video: File tab > Save . The recording is now embedded in the selected PowerPoint slide.
• Video can be played offline
• The quality of the captured video content is lower than that of the original version
• Requires more time than other techniques (the time required depends on the duration of the video you capture)
• May violate author’s rights

4. How to Put a YouTube Video in PowerPoint via iSpring Suite

This method assumes that you need to add YouTube videos in PowerPoint presentations and then turn your PPT deck to HTML5 so users can open and view them in a browser or convert the entire PowerPoint presentation to video format . This is a perfect way to go if you want to insert a YouTube video into a PowerPoint document and then share your presentation online and protect it from plagiarism and unfair use. You can do this easily with the help of iSpring Suite, one of the most robust PowerPoint add-ins.

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

Here are the simple steps on how to add a YouTube video to a PowerPoint deck before publishing it to the Web:

• Download iSpring Suite and install it on your computer. 

• Click on OK to insert a video into PowerPoint.
• To see how your PowerPoint presentation looks in a browser, click on the Preview button.

• Sharing options: slides can be shared online so learners can see them in a browser from any device (PC, laptop, tablet, or smartphone) and on any OS (Windows, Mac, etc.)
• Presentation can’t be edited by external sources after conversion, so copyrights will be protected
• Slides are safe behind a wall of protections – watermarks, passwords, and time and domain restrictions
• The PowerPoint presentation can’t be opened in offline mode
• Requires downloading third-party software

More than just a converter!

With iSpring Suite, you can not only insert a YouTube video into PowerPoint and convert your presentation to an online format, but you can also create versatile eLearning content. This is a top-rated authoring toolkit that allows you to create engaging online courses, quizzes, video tutorials, role-plays, and eLearning interactions. And no experience or tech skills are required. 

Start your free iSpring Suite trial now →

How to Choose the Best Way to Embed YouTube Videos in Presentations

To simplify matters, take a look at this chart. It compares the pros and cons of all described methods in one place, so you can choose the one that’s most suitable for your needs.

FAQ on How to Embed YouTube Videos in PowerPoint

1. what video formats are supported in powerpoint presentations.

Here are the video file formats you can add to your presentations.

• Windows Video (.asf)
• Windows Video (.avi)
• MP4 Video (.mp4, .m4v, .mov)
• Movie (.mpg, .mpeg)
• Windows Media Video (.wmv)

2. How do you embed YouTube videos in PowerPoint Presentations and have them play automatically?

This method works for the “Embed It as an Online Video” option. Once you’ve added a video in PowerPoint, you can control how it will play: automatically, when clicked, or in the click sequence. 

To set this up, go to the Playback tab of the PPT ribbon. It appears when you select the video on a presentation slide.

Then click the drop-down menu next to Start and choose Automatically if you want the video to begin as soon as you open the slide.

3. Why can’t I embed YouTube videos in my PowerPoint Presentation?

There may be different reasons why you can’t embed YouTube videos in PowerPoint. To understand this issue, check out this article by Microsoft.

4. PowerPoint can’t insert a video from the selected file. How can I fix it?

There could be several reasons why PPT isn’t allowing you to insert a video from the selected file. The first possible issue is a video format compatibility — PPT may not support the format of the video you are trying to insert. One more reason is codec issues. Codecs are software used to compress or decompress a video or audio file. If your system doesn’t have the correct codec, the file will not play. Check out this article by Microsoft to find out details.

5. Can I download YouTube videos?

There are certain limitations and legal aspects that you should be aware of. YouTube’s Terms of Service specify that videos are intended for streaming, not for downloading, and unauthorized downloading can violate copyright laws. There are also third-party services — free YouTube downloader apps that allow you to download videos from YouTube. But using such services might be against YouTube’s policies, potentially leading to the suspension of your account.

YouTube offers an official way to access videos through its own app for offline viewing, which is YouTube Premium, a subscription-based service. This is legal and permitted by YouTube’s policies.

Additionally, if you are the owner of the content or have explicit permission from the owner, you can download the video directly from YouTube’s site.

There are several ways to add YouTube videos to PowerPoint. Embedding YouTube videos may require different amounts of time and have various playback options. If you want to customize video playback, the best option will be to embed video content in your slide. If your task is capturing a video and inserting it into a PowerPoint presentation that will be played offline, record a screencast. And, finally, in case you want to share your presentation online and are concerned with its security, use iSpring Suite . 

Useful Resources on PowerPoint

We hope you found our step-by-step guide helpful. Are you a PowerPoint lover? If so, here are some other helpful articles that will provide all the tips on how to get the most out of PowerPoint and grab your audience’s attention:

• How to Share a PowerPoint Presentation Online
• How to Protect PowerPoint Presentations
• How to Add Narration to a PowerPoint Presentation
• How to Convert PowerPoint Presentation to an eLearning Module
• How to Remove the Background From a Picture in PowerPoint

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How to Embed a YouTube Video in PowerPoint

Make your presentations engaging, not boring

Sitting through a monotonous PowerPoint presentation can be pretty miserable. As a presenter, you want your audience to stay focused and enjoy your slides instead of making them yawn. One way to make your PowerPoint slideshow more engaging is to add a YouTube video to your presentation.

Depending on what version of PowerPoint you’re using, there are different ways to insert a YouTube video into your presentation. Learn how to embed YouTube videos in PowerPoint and why you might want to do it in the first place. 

Why Add YouTube Videos to Your PowerPoint Presentations

You want your audience to enjoy a presentation and also learn new information from it. The best formula for a well-balanced PowerPoint presentation is to mix your media, including text, images, charts, and videos. This will make your slideshow not only informative, but also captivating. 

Some people learn more from visuals, while others remember things that they hear better than what they see. A YouTube video in your presentation will ensure that everyone gets the key takeaways from the meeting. 

If you want to add a YouTube video to your PowerPoint presentation but don’t know where to start, follow the steps below.

• Open YouTube and find the video you want to embed in PowerPoint.
• Under the video, select Share .

• From the Share menu, select Embed .

• Select Copy to copy the embed code. 

Now that you have the embed code of your video, head over to your PowerPoint presentation. 

• Open PowerPoint and open the slide where you want to insert the YouTube video.
• From the menu bar, select the Insert tab.

• Select Video . Then from the drop-down menu, select Online Video . 

• In the Insert Video window, select From a Video Embed Code and paste the embed code that you copied from YouTube. Select the forward arrow to confirm. 

You’ll see the YouTube video appear on the slide in your PowerPoint presentation. 

If you want to change the layout of your slide , you can move and resize your video by dragging its corners. 

Things You Should Know When Embedding Your Video in PowerPoint 

There are a few tips and tricks that you should know of when adding YouTube videos to your PowerPoint presentation. 

Should You Embed Your Video or Add a Link to Your Slide Instead?

Many users simply link to a YouTube video in the presentation, thinking this option is easier. Embedding is a better choice. It gives your presentation a more professional look, and also makes it easier for you as a presenter. If the video’s embedded, it’ll play as soon as you click on it without leaving the slide to open the YouTube site. 

You can easily find the embed code for any video under the option to Share it on YouTube. 

How to Search YouTube Videos Inside PowerPoint

There’s a trick that you can use to embed a YouTube video in PowerPoint without leaving your slide. 

When adding your video to the slide, in the Insert Video window select Search YouTube and type in the name of the video you’re looking for. After you select the search icon to confirm, you’ll see the list of options from YouTube. Pick the video you want to use in your presentation and select Insert to embed it on your slide.

What If the Video Appears Black Inside Your PowerPoint Presentation?

After you’ve added the video to your PowerPoint slide, it might appear as a black rectangle at first. If you want to change the look of it to see the video’s preview right in your presentation, right-click the video and select Preview . You can then check what the video will look like on your slide during the presentation. 

How to Embed a Local Video in PowerPoint

If you’re worried that you might run into internet connection problems during your presentation and/or already have the video you’d like embedded in PowerPoint downloaded, there’s an easy way to insert it into your slides. 

To embed a locally stored video in PowerPoint, follow the steps below.

• Open PowerPoint and open the slide where you want to insert the video from your computer.
• Find the Insert tab and select Video . 
• From the drop-down menu, select This Device . 

• Find the video you want to embed in PowerPoint and select Insert . 

You’ll see the video appear on the slide in your PowerPoint presentation. You can move and resize it by dragging its corners. 

Embedding a locally stored or downloaded video in PowerPoint is a good solution for when you can’t ensure stable internet connection for your presentation. However, it’ll make the PowerPoint file much larger which in turn can cause performance problems. 

Jazz Up Your Next PowerPoint Presentation 

Adding a YouTube video to your slideshow is an effective way to make your presentation engaging for your audience. If you often work with PowerPoint, you can also learn how to insert other formats of media to your presentation like music , PDF files , or even animated GIFs . 

How do you make a PowerPoint presentation more interesting and entertaining for your audience? Share your best PowerPoint practices with us in the comments below. 

Anya is a freelance technology writer. Originally from Russia, she is currently a full-time Remote Worker and Digital Nomad. With a background in Journalism, Language Studies, and Technical Translation, Anya couldn't imagine her life and work without using modern technology on a daily basis. Always looking out for new ways to make her life and location-independent lifestyle easier, she hopes to share her experiences as a tech- and internet-addict through her writing. Read Anya's Full Bio

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Blog > How to add a YouTube Video in PowerPoint

How to add a YouTube Video in PowerPoint

07.08.20   •  #powerpointtips.

Sometimes, you want to show your audience a YouTube video during a presentation. Some people do so by opening the browser, going to YouTube and then typing the video title into the search bar, when in fact there is a much easier and more convenient way. In the this post, you'll learn how you can directly insert a YouTube Video into PowerPoint that plays automatically on your slide. Also, we have got some great suggestions about videos you could show your audience.

You can watch our video (which is by the way inserted from YouTube as well) down below and learn how to add a video to your slides in just one minute! If you don't feel like watching the video, you can also follow the step-by-step guide down below.

Step-by-Step Tutorial

• Go to Insert in the PowerPoint task line on the top.
• Click on Video on the top right corner. Then choose the option Online Video .

• A window will open which will ask you to insert the video’s URL.

• Open the YouTube video you would like to embed in your browser. You can simply right click on the address bar in the browser and copy the URL. Alternatively, perform a right mouse click on the video, and then click on Copy Video URL .

• Go back to PowerPoint and insert the URL by either pressing CTRL+V or right click and then Paste . Then click on Insert .

• Your video will then be inserted on your current slide. Just like any element, you can change its size or move it around now.
• To start the video (either while editing or in presentation mode), simply click on the play button.

YouTube video with offline playback

With the previously described option, it is necessary to have a stable internet connection while presenting. As that can not always be guaranteed, there is also a way of inserting YouTube videos that work offline. Follow these steps:

• Open the YouTube Video in your Browser. Copy the URL by clicking the address bar and then Right Click > Copy.
• Open the website y2mate.com . Paste your copied URL into the text field, then click Start .

• Choose one of the options for download (and click the Download button. We recommend 1080p or 720p.

• A window will open, and your video will convert. When it's ready, click Download .mp4" .
• After your file has downloaded, you should see it in your Downloads folder in the browser. By clicking "Show in folder", you'll see where it's saved on your device.

• Right click on the file in your folder and click Copy .
• Go to the PowerPoint slide where you want your video to be placed. Right click and Paste . Your video should now appear and play if you click on it.

What kinds of videos can I use in a presentation?

Videos are an amazing way to liven up your presentation. Especially when you're talking for a long time, the audience tends to get tired. That's where a variation of multimedia elements, such as videos, can be helpful. We recommend putting videos in the main part of a presentation, but of course you may also start or finish by presenting a video to your audience. There is no limit for the type of video, the only guideline you should follow is relevance. Before mindlessly pasting a video to your slide, ask yourself: "What purpose does this video fulfill within my presentation?" Is it supposed to inform and teach the audience, is it something you really want everybody to see, or is it just a funny little clip to lighten the mood? All of those purposes are fine. With this tip, you're one step closer to a wonderful presentation! If you want to learn more about successful presentations and Audience Engagement, check out our blogpost Top 10 Tools for increasing Audience Engagement .

Set the start of your video

After you've added a video from YouTube, it starts to play by default when you click anywhere on the slide during the presentation. That's usually fine, but can sometimes be annoying, e.g. when you have more than one video on one slide. In that case, it is helpful to set the Start to When clicked on . The video then won't start until you click directly on it. You can do that by first clicking on your video, going to the Playback tab on the right and then select When clicked on in the Start-selection. By choosing Automatically here, your video will start automatically, without having to click on it.

Add a video from your device

If you want to add a video that is saved on your computer, you can do so by following the tutorial in our article Insert a local Video .

Useful Keyboard Shortcuts

How can I insert a YouTube video to PowerPoint?

Go to Insert > Video > Online Video. Copy the video URL from the address bar and paste it to the window that opens. Click Insert and your video should appear instantly.

Can I play a video directly on my PowerPoint slides?

Yes. You can insert a video from YouTube by using the URL, and it will be played directly on your slide. In our tutorial , you'll learn how to do so.

Can I play an offline video from YouTube in PowerPoint?

Yes, it is possible to play an offline YouTube video on your PowerPoint slides. We show you how it is done in our tutorial .

Related articles

About the author.

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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How to embed a YouTube video in PowerPoint

We all know that Microsoft’s PowerPoint software has been a presentations staple for a few decades now. And whether you only used it in school once or twice, or you use it for work on a daily basis, there’s always something new to learn about the classic Microsoft platform. For example, did you know that you can embed YouTube videos in your PowerPoint presentations?

Embedding a YouTube video into PowerPoint

Customizing the embedded youtube video, inserting a video file directly into powerpoint, how do i get a youtube video to automatically play on powerpoint, why isn’t my embedded video playing in powerpoint, what you need.

Microsoft PowerPoint

PC or laptop

Those custom animations and fanciful fonts are only going to hold your audience for so long, and nothing says “yay, a break from reading” like a two or three-minute YouTube clip. In this guide, we’re going to teach you how to add YouTube videos to PowerPoint slides, and answer a few frequently asked questions about this subject, too.

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video .

Please note that if you're using PowerPoint 2019 or newer, you'll be able to insert online videos from YouTube by just copying and pasting the video URL into a slide.

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Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut ( Ctrl + C on Windows).

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow .

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you'll need to show the presentation via an external system, don't forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won't be able to play the video. Moreover, add both of them into a single folder so they're interconnected to ensure playback.

If you want your YouTube to start playing the moment you open the slide it’s pasted to, the first thing you’ll need to do is make sure your slideshow is in Normal view. Next, click the YouTube video. Now click Playback > Start > Automatically .

You can also set up Play in Click Sequence , which automatically plays a slide’s YouTube video when you press the spacebar, right arrow key, or any other key that advances to the next slide.

There’s a couple of reasons your YouTube video may not be playing in PowerPoint. For starters, you should check to make sure the video you’re attempting to embed is compatible with PowerPoint. Popular formats like MP4, AVI, and WMV are supported. If your video isn’t in a PowerPoint-supported format, you could always convert it using programs like HandBrake .

If you’re playing an embedded YouTube video, the device you’re running PowerPoint on will need to be connected to the internet, too. If you know you’re going to be in a situation where you don’t have internet access, it’s probably a better idea to download the YouTube video to your computer first, and then place the video into your PowerPoint.

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Home Blog PowerPoint Tutorials How to Embed a Youtube Video in PowerPoint

How to Embed a Youtube Video in PowerPoint

One of the most effective ways to avoid death by PowerPoint is to include a video in your presentation to explain complex topics. Since YouTube has an infinite archive of content on virtually any imaginable topic, you can easily find relevant videos to embed in your presentations. Furthermore, many presenters prefer to include videos from their organizations in their slide decks.

While embedding a YouTube video without a third-party tool was challenging, PowerPoint 2013 and later editions, such as using the newest edition of PowerPoint in Microsoft 365, is relatively easy. So, how to Embed a Video in PowerPoint? Below is a list of methods by which you can embed videos from YouTube in PowerPoint.

1. Insert from Start via URL

The easiest way to insert an online video from start to end, including a YouTube video to PowerPoint, is via Insert > Media > Video > Online Videos .

This will enable adding a URL from supported websites, including video hosting platforms like YouTube, Vimeo, SlideShare, Stream, and Flip.

Add the URL and click Insert to add the YouTube video to your presentation.

2. Insert from Specific Time via URL

It is possible that you might want to add a video not from the start but from a specific time (e.g., after 20 seconds). To do this, go to the Share button below the video.

Select the time to start the video, and copy the URL. 

Now, insert the URL which contains the specific time. You will notice that the end of the URL will include the time after which the video starts.

3. Use Embed Code

In older versions of PowerPoint, such as PowerPoint 2013, there was an option to embed a video, where you could specify the embed code separately. The new edition of PowerPoint enables adding the embed code as a URL. Click the Share option below the YouTube video to copy the embed code.

From the given options, select Embed . From there, you can also specify the time you intend to start and if you want the video controls to show when it is playing.

Copy the embed code to include in your presentation slide.

Instead of URL, enter the embed code via Insert > Media > Video > Online Videos.

Using the methods mentioned above, you can embed and insert a YouTube video in PowerPoint and customize it further using the Ribbon menu options. Such as changing size, adding frame, adding effects, etc.

4. Download YouTube Video

Under certain circumstances, you can legally download a video offline. The following conditions apply when downloading YouTube videos legally:

• You are a premium YouTube member.
• Downloads are allowed in your country.
• You are downloading videos you have uploaded.
• The developer has enabled the download of the video.

To get the video, click the Download button below the YouTube video. Doing this usually makes the video available for streaming offline. However, premium users can also save copies of the videos on their mobile devices.

If you are a premium YouTube user saving a video on your SD card , tap your YouTube profile picture, go to Settings > Backgrounds & Downloads, and toggle to enable Use SD Card . If this option is not enabled, your videos will be downloaded to your phone’s internal memory. Unfortunately, videos don’t show up the same way on desktop devices, and using third-party tools isn’t legal.

How to insert an offline video in PowerPoint? You can insert downloaded YouTube videos via Insert > Media > Video > This Device .

Select the video from your device, and you can insert it offline into your slide.

5. Embed a Video in PowerPoint Using a Third-Party Tool

Various third-party tools enable embedding videos in PowerPoint. Some of these tools became quite useful when the YouTube embed feature did not work correctly in older versions of PowerPoint. One such tool is iSpring Pro , a comprehensive app for authoring video tutorials that enables adding videos from YouTube to PowerPoint.

Once installed, iSpring adds a new tab in PowerPoint. Click the YouTube option from the iSpring tab, and insert the URL. You can also pick a time to start the video to avoid playing it from the start.

Using iSpring, you can add characters, quizzes, objects, and other exciting features to make the added videos more enjoyable and your presentations more interactive.

Adding a video from an online or offline source in PowerPoint is easier than it used to be, and YouTube videos function seamlessly, providing the internet connection is stable. However, if you are authorized to download a video, you can use it offline to circumvent potential connection issues.

Alternatively, discover our tutorials on how to convert powerpoint to video and how to convert google slides to video .

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How to Embed a YouTube Video in PowerPoint

We show you how to embed a YouTube video in PowerPoint so that you can spice up your presentations and impress colleagues.

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It can be difficult to keep an audience’s attention during a lengthy presentation. In fact, 4 out of 5 professionals admit to shifting their focus away from the presenter during the last presentation they attended. One way to combat this is interactive elements. You can embed a YouTube video in PowerPoint to break up long stints of talking and create a more fun environment.   Though you can add a plain hyperlink to your presentation to open in the browser, that doesn’t look particularly professional. Instead, it makes sense to embed your video in PowerPoint so you can play it directly from the application. As an added benefit, the video’s thumbnail will appear for a more beautiful design.   In this guide we show you how to embed a YouTube video in PowerPoint using two methods: its embed code and a URL. Both will give more or less the same results, so we recommend the latter unless you have a specific reason.

How to Embed a YouTube Video in PowerPoint Using Code

Embedding a YouTube video using its embed code is slightly more technical but offers additional customization options. This method is especially useful for those working with older versions of PowerPoint.

How to Insert a YouTube Video in PowerPoint Using a URL

You can speed up the process to embed video in PowerPoint from YouTube by using just its URL rather than the embed code. This should work so long as you have a modern version of PowerPoint.

FAQ – Frequently Asked Questions About Videos in PowerPoint

Will embedded youtube videos in powerpoint work without an internet connection.

Embedded YouTube videos require an active internet connection to stream content from YouTube’s servers. If you plan to present in a location without internet, consider downloading the video (if permitted by copyright) and embedding the file directly into your PowerPoint presentation.

Can I embed a private YouTube video into my PowerPoint presentation?

Private YouTube videos cannot be embedded directly. For a video to be embeddable in PowerPoint, it must be either public or unlisted. If you are the owner of the video, you can change its privacy settings on YouTube to ‘Unlisted’ , which allows embedding while not making the video publicly searchable.

How can I make an embedded video autoplay when its slide comes up during the presentation?

To make an embedded YouTube video autoplay in PowerPoint, first embed the video into your slide. Then, right-click on the video, select ‘Playback’ , and then choose ‘Automatically’ under ‘Start’ . This setting ensures the video begins playing as soon as the slide is displayed without requiring a manual play action.

Is there a way to loop an embedded YouTube video in PowerPoint?

Direct looping of embedded YouTube videos within PowerPoint is not supported. An alternative would be to set the video to loop on YouTube’s platform before embedding, but this requires the loop setting to be available and set on YouTube. Another approach is to edit your video to include the repeat content and upload it as a new video for embedding.

What versions of PowerPoint support embedding YouTube videos?

Embedding YouTube videos is supported from PowerPoint 2010 onwards. Newer versions, such as PowerPoint 2019 and PowerPoint for Microsoft 365, provide enhanced support and a more user-friendly experience for embedding videos from YouTube using both the URL and embed code methods.

How can I embed videos from Vimeo or other services into PowerPoint?

For services like Vimeo, you can use the embed code provided by the video platform. Go to ‘Insert’ > ‘Video’ > ‘Online Video…’ in PowerPoint and paste the embed code. Compatibility and support can vary, so it’s recommended to test the embedded video before the presentation.

Can I insert videos from sources other than YouTube using these methods?

The URL method described in the tutorial is tailored for YouTube. However, PowerPoint allows embedding videos from other services through their embed codes. Always check the specific platform’s guidelines for embedding content and test the video in PowerPoint to ensure compatibility.

If I embed a YouTube video, will viewers of the presentation need a YouTube account to watch it?

Viewers do not need a YouTube account to watch an embedded YouTube video within PowerPoint. The requirement is for the video to be publicly accessible or unlisted. Private videos cannot be viewed without logging into the account that has access.

Can I control the playback volume of an embedded YouTube video in PowerPoint?

The embedded YouTube video’s volume controls are managed through YouTube’s built-in player controls during playback. PowerPoint does not offer separate volume control for embedded YouTube videos, so adjustments must be made using the video player’s volume slider or the computer’s volume settings.

What should I do if the ‘Online Video’ option is not available in my PowerPoint?

If the ‘Online Video’ option is missing, it’s likely that you are using an older version of PowerPoint that doesn’t support this feature. Consider updating to a newer version. As an alternative, you can download the video and insert it into your presentation as a local file through ‘Insert’ > ‘Media’ > ‘Video’ > ‘This Device’ .

Is it possible to embed a YouTube video so it plays in fullscreen automatically in PowerPoint?

PowerPoint doesn’t support automatic fullscreen playback for embedded videos. You would have to set the video to fullscreen manually during presentation mode or adjust the video frame size to fill the slide as a workaround.

Can I customize the playback quality of an embedded YouTube video?

The playback quality of an embedded YouTube video in PowerPoint is determined automatically by YouTube based on factors like internet speed. It’s not possible to preset a specific playback quality within PowerPoint. Viewers can manually adjust the quality during playback using the YouTube player controls if needed.

What happens if the YouTube video I embedded is removed from YouTube?

If an embedded YouTube video is removed from the platform or if the video’s URL changes, it will no longer be accessible in your PowerPoint presentation. You’ll see a blank frame or an error message in place of the video. It’s advised to regularly check embedded videos for availability, especially before important presentations.

How can I add annotations or comments to an embedded video in PowerPoint?

PowerPoint doesn’t support adding annotations directly to embedded online videos. As a workaround, you can overlay shapes, text boxes, or comments on or around the video frame on your slide. These can serve as annotations and are helpful for providing additional context or notes related to the video content.

Can an embedded video in PowerPoint be used as a clickable link to open a webpage?

While the video itself cannot be directly used as a hyperlink in PowerPoint, you can overlay a transparent shape or icon over the video frame and add a hyperlink to that shape. This setup can then direct users to a webpage or another slide within the presentation when clicked, effectively making the video or its part act as a clickable link.

Related: How to Insert an Animated GIF in PowerPoint

Related: How to Add Music / Audio to PowerPoint Slides

Related: How to Add Speaker Notes in PowerPoint

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• You can embed a YouTube video in Microsoft PowerPoint to make your presentations more engaging and interactive.
• Depending on which version of PowerPoint you have, you can embed a YouTube video into your PowerPoint presentation using either the URL, or an embed code.

Enriching a PowerPoint slideshow with charts, images, and videos can make any presentation more engaging. 

You can embed a locally stored video file in PowerPoint, but that makes the PowerPoint file very large and can cause performance problems.

A much better approach: Embed a link to a YouTube video instead. This has the same effect as adding a video from your computer, but will add virtually nothing to your PowerPoint's file size.

The exact way to do this depends on which version of PowerPoint you have. 

How to embed a YouTube video in PowerPoint 365

1. Find the video you want to embed on YouTube, and copy the entire URL from your PC or Mac computer's web browser address bar. 

2. In PowerPoint, click the "Insert" tab in the ribbon at the top of the screen.

3. Click "Video," and in the drop-down, choose "Online video…"

4. In the Online Video dialog box, paste the URL of the YouTube video.

You can apply a variety of effects to the video preview using the options in the Video Format tab in the ribbon. These options affect the video preview that appears in your slide before the video plays — they do not affect the video when it plays. 

How to embed a YouTube video in PowerPoint 2016

If you have Office 2016, the Online Video dialog box looks a little different, and you need to embed the video differently.

1. Find the video you want to embed on YouTube and copy the embed code that begins with "<iframe." To find that, click "Share," below the video's title, and then click "Embed." Copy the full Embed Video link. 

4. In the Online Video dialog box, paste the embed code into the From a Video Embed Code field.

You can also use the Search YouTube search box to find a video to embed directly from PowerPoint.

Related coverage from  Tech Reference :

How to convert google slides to a powerpoint presentation in 4 easy steps, how to convert a powerpoint to google slides in 2 different ways, how to add music or other audio to a google slides presentation, how to print google slides from your preferred browser on a computer, how to hide specific slides in google slides so they won't show up during a presentation.

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How to Embed a YouTube Video in PowerPoint (On or Offline)

November 1, 2018

by Holly Hunt

Viewers retain 95% of a message when they watch it in a video, compared to 10% when reading it in text.

If you've mastered how to upload a video to YouTube — or just have a favorite YouTube video — and now want to showcase it in a relevant business presentation, I highly recommend doing so. Video is proven to be more engaging, effective, and memorable than any other medium.

So if you’re about to give a presentation on the job and you’re worried about retaining the audience’s attention, consider including a relevant video.  

How to embed a YouTube video in PowerPoint

• Navigate to PowerPoint slide
• Copy the YouTube video link that you wish to add
• On the  Insert  tab in PowerPoint, click  Movie,  then  Online Movie.  Paste the link and insert
• Format the video using the  Video Format  and  Playback  tabs

If you’re presenting on PowerPoint , adding a video may not feel intuitive. In fact, it can quickly become frustrating. This should not be keeping you up the night before the presentation. I’ll guide you through the steps so you can focus on more important things — like perfecting the message you want to get across — before the big day.

This article demonstrates how to embed YouTube videos in PowerPoint. Keep reading to learn how with a url or embed code, or jump ahead for the offline method, how to embed a video from your files . 

There are two ways to add a video to PowerPoint: embedding it from YouTube or inserting a video file from your computer. I’ll go over each of these and how you can edit your video to make it as attractive and seamless as possible.

Videos should help your presentation, not hurt it or slow it down. So let’s dive into how to enhance your PowerPoint presentation with videos!

How to embed a YouTube video

YouTube videos are easy to embed once you know which buttons to push. You can embed videos from your own YouTube channel (learn how to make a YouTube channel here) or from someone else's.

Keep in mind that if you use the following method, you will have to be online when you give your presentation, otherwise the video will not play.

1. Navigate to PowerPoint slide

Decide which slide you want to feature your video. Let that slide be dedicated solely to the video itself. If you try to add a lot of text to the slide, it may become overwhelming. However, it is wise to continue using the same background or color scheme throughout the presentation.

2. Choose the YouTube video

Now, open up YouTube. Navigate to the video you wish to include. Once on that video’s page, copy the URL at the top of the browser.

3. Embed the YouTube video in PowerPoint

Back in PowerPoint, go to the Insert menu. It is situated right next to Home at the top of your screen. Next, go to Video (or Movie , depending on if you have a Mac or PC) and click it. In that drop-down menu, select Online Movie .

From there a window will pop up asking that you enter the URL for the online video. So go ahead and do so! Paste the URL you just copied into the empty field and then hit Insert.

That window will disappear and your video will appear on the PowerPoint slide.

4. Format YouTube video in PowerPoint

Once embedded, you should have a new tab on the menu banner available to you — the Video Format tab. Here, you’ll find a variety of editing options available to you.

You can choose from a wide range of borders and special effects. You can also crop and resize the video.

If you click Format Pane on the right, a sidebar will pop open. This can help make some of these editing options more easily accessible. You can choose for yourself which way you’d like to work.

If you go to the Playback tab, located to the right of the Video Format tab, you can see additional editing options. This Playback tab is most likely where you’ll make the majority of your changes.

Here you can trim the video, decide at what time you’d like to it to fade in or out, and you can play with the volume. But the editing features don’t stop there! My favorite options are choosing how to start the video, and whether or not the video plays full screen or remains the same size.

I’ll walk you through each of the above options now.

How to start a video at a certain time

In the Playback tab, look toward the middle of the banner where it says Start. You’ll notice a drop-down menu is available. In Click Sequence is automatically selected for you, which means the video will begin playing as you continue hitting enter or clicking to advance the presentation. If you want to change that, hit the drop-down menu and select your start preference.

Personally, I like to select When Clicked On because then I have full authority over when the video plays. In Click Sequence is fine, too, but if you accidentally hit Enter too many times during your presentation it might start playing before you are ready.

Another reason I prefer When Clicked On is so I can pause and take a moment to introduce the concept surrounding the video before playing it. That way your audience knows exactly what and why they’re about to watch it.

How to play a video full screen

If you want your video to take up the entire screen when it plays, check the box located below the Start drop-down menu. It is intuitively named Play Full Screen.

How to embed videos into PowerPoint from your files

If you want to add a video that is saved to your computer, it’s easy to do so. The good news with these is the internet connection will not impact video quality during your presentation.

1. Navigate to your PowerPoint slide

Again, choose the slide you want to present the video on. Just like when we embedded the video, I highly recommend either having no text on the slide or only including an accompanying headline. Let the video breathe a little and be the center of attention. It just looks like a cleaner design this way!

2. Select your video

From your slide, click Insert. It is the second tab on your menu banner right next to Home. A new banner will open up revealing all the Insert options. Go all the way to the right and click on Video . In that drop-down menu, select Movie from File.

From there, a new “Choose a Movie” window will appear giving you access to all the files on your computer. Find and select the video you want to include in your PowerPoint presentation.

3. Insert the video into PowerPoint

Double click on the video or click Insert in the bottom right corner. The window should disappear and your video should appear within PowerPoint. Most likely, it has taken over the entire slide and looks overwhelming. Fortunately, you can edit it to look how you want!

4. Format video

Now that the video is in your PowerPoint, you can play around with the formatting of it. You’ll automatically be directed to a new tab on the menu banner called Video Format.

On the right of your screen, if you click Format Pane an editing sidebar will appear.

You can edit the brightness of the video, crop it, add a border, and change the size of it there. Change the size of the video simply by dragging the corners until you’re satisfied.

Once you’re comfortable with how the video looks, you can navigate to the Playback tab. There you can choose when and how the video starts during your presentation. My personal preference is for it to start when I click on it specifically.

To do this, navigate to where it says Start in the middle of the banner.

Use the drop-down menu next to it. You’ll notice In Click Sequence is automatically selected. That means the video will start when you hit enter or click the screen to advance the presentation. If you don’t mind that, go ahead and keep it!

If you’re nervous about public speaking and/or this presentation has high stakes, you might let your nerves get the best of you and hit Enter too many times. I know I’ve done this before. When it happens, you have to apologize and rewind the video to the beginning again. Awkard.

Since I prefer having more control, I’m going to select When Clicked On from that drop-down menu. That way the video only starts when I specifically click on the Play button within the PowerPoint slide.

Right below that menu is a checkbox with the words Play Full Screen. Not surprisingly, if you want your video to become full-screen when you play it, you should check that box.

How to change the poster frame

After embedding your video, one still image from the video will appear as the “poster frame.” This is the image that represents the video until you hit play. If you aren’t happy with the image that was automatically loaded, you can change it to something more exciting!

Hit play on the video in PowerPoint. Allow it to play until you find a frame you want to use. Pause it on that frame.

Now go to the Video Format tab. Select Poster Frame. A drop-down menu will appear. From there, hit Current Frame.

Now when you navigate to that slide, the image you picked should be the new poster frame.

Your presentation now has a video!

See, embedding a video from YouTube or your files is not nearly as time-consuming as you thought! Now you can move on and focus on the big picture of your PowerPoint, not worry over minuscule details.

Best of luck delivering your presentation!

Curious what other presentation tools are available to you? Check out the best presentation software .

Holly is the director of content marketing at G2. An avid reader and writer, Holly graduated from the University of Missouri with a dual major in Journalism and English. She firmly believes in the power of content and is constantly seeking ways to better engage and delight readers.

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3 Easy Ways to Embed a YouTube Video in PowerPoint

Last Updated: 11/07/2023

By Scott Winstead

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Whether you’re creating a presentation for work or school, making an online course , or sharing a slideshow with friends and family, you might be wondering how to embed a YouTube video in PowerPoint. As an instructional designer , I’ve seen firsthand how much a well-placed video can impact learning outcomes and audience engagement.  Adding a relevant YouTube video is an innovative and dynamic way to make your PowerPoint presentation stand out and leave a lasting impression on your audience while also reinforcing key points in your overall message.

But how exactly can you put a YouTube video in PowerPoint? The good news is it’s actually pretty easy and straightforward. In the guide below, I’ll walk you through the simple steps on how to embed a YouTube video in PowerPoint presentations.

3 Different Ways to Insert YouTube Videos into PowerPoint

1. embed it as an online video.

PowerPoint already has a built-in tool that lets you easily integrate a YouTube video onto your slide.

All you have to do is choose the slide on which you want to put the video, go to the Insert tab, and select Video → Online Video -> before pasting the URL or searching for the video directly within the interface. Yes, that’s right, PowerPoint has a functionality that lets you search YouTube videos right from within the presentation.

Once you have it, click Insert and watch your YouTube video appear in PowerPoint!

You can resize and position the video within the slide to be just the way you want it.

This is the fastest and easiest way to add a YouTube video to PowerPoint, but I’ve found it does have some minor drawbacks. It requires you to be online with an internet connection for it to work, you can’t customize the playback, and the feature might not be available in some older versions of PowerPoint, so your mileage may vary here.

2. Use an embed code

Another way to add YouTube videos to PowerPoint is by using the embed code feature.

By using the embed code, you can customize the video’s attributes using the YouTube API parameters. This means you can tweak everything from the video’s quality and size, to its start and end time, and even its playback speed.

Here’s how to embed a YouTube video in PowerPoint using this method:

• Go to YouTube and select the video you want to embed
• Click Share and then Embed
• Copy the code provided in the box
• Go back to PowerPoint, choose Insert, then select Video -> Online Video -> From a Video Embed Code
• Add the embed code and hit Enter

I like this method because of the customization options it offers when creating the embed code on YouTube, but again, it does require you have an internet connection for the video to play in your slideshow.

3. Screen record the video and add it

The third way to embed a YouTube video in PowerPoint is by recording the video on your screen and inserting it as a local file. This will allow you to show the video even when you don’t have an internet connection.

To do this, first download and install a screen recorder like VEED, Movavi Screen Recorder , or Loom .

Then, using your screen recording software, you can record your computer screen as you play the YouTube video, thus creating a local file which you can save and insert into your PowerPoint presentation.

This is a great way to embed YouTube videos in PowerPoint without having an internet connection, but it does take

Once you’ve recorded your desired clip, go to PowerPoint, choose Insert, then Video -> Video on my PC, and select the file you just recorded with Movavi Screen Recorder.

Now you can play your YouTube video in PowerPoint anytime, even if you don’t have an internet connection.

Of course, this method is more time-consuming as you need to record the clip each time you want to add it, but if you don’t have access to an internet connection this is a great way to embed YouTube videos in PowerPoint.

Other Useful Resources

Looking to really take your PowerPoint presentations to new heights? Here are some other guides you might find useful:

• How to Add Audio to PowerPoint Slides
• The Best Free PowerPoint Add-Ins and Plugins
• How to Share a PowerPoint Presentation Online
• How to Create Stunning PowerPoint Visuals
• How to Make Video Lectures Using PowerPoint

A Final Word on How to Embed a YouTube Video in PowerPoint

I hope this guide has shown you how to embed a YouTube video in PowerPoint presentations.

As you’ve seen, there are several different ways you can go about it depending on which best suits your needs.

If you don’t have an internet connection, screen recording is the way to go; or if you need extra customization, try using the embed code option.

Whichever method you choose, preparing presentations with YouTube videos will help make them more engaging and dynamic!

Have any questions about how to embed YouTube videos in PowerPoint? Let us know by commenting below.

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How to embed a video in PowerPoint from YouTube, PC, or Mac

• 26 Oct 2017

Raise your hand if you tune out as soon as someone opens a PowerPoint deck during a meeting at work. Everyone? Of course. While PowerPoint remains one of the simplest ways to create a presentation, it’s also become one of the most hated parts of office life. We’ll show you how to embed a video in PowerPoint so you can overcome the dreaded death-by-too-many-slides.

This article covers how to insert a video into a PowerPoint presentation directly from YouTube or another video site, as well as embedding a video from your PC or Mac.

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Before we dive in, it’s important to remember that embedding a video into a PowerPoint presentation isn’t fool-proof. Your presentation is only as good as the video embedded within it. If you need to  make engaging and relevant presentation videos  to add to your PowerPoint, you can do it in minutes with Biteable.

Grab a video template  from the Biteable template library, punch it up with your own text, and embed that video into your PowerPoint presentation like a pro.

How to insert a video in PowerPoint from YouTube or another site

The process for inserting a video into PowerPoint from YouTube varies depending on your operating system and version of PowerPoint.

To insert an online video into a presentation in PowerPoint 365:

• Open your presentation in  PowerPoint 365 .
• click “Insert Video”
• Choose “Online Video”
• Insert the URL for any web video from YouTube, SlideShare, Vimeo, or Stream.

Note: For this to work, you’ll need internet during your presentation.

To insert an online video into a presentation in PowerPoint from your PC:

The following steps work for embedding YouTube videos in PowerPoint 2019, 2016, 2013, and 2010 from a PC.

1.  On YouTube, find the video you want, click the  share  button below the video frame, and choose  Embed .

2.   Copy the Embed code.  Make sure it’s the right code. Don’t copy the URL on the initial “Share” popup screen. After clicking the “Embed” icon, wait for a popup screen called “Embed Video”. Here, click the “Copy” button in the bottom right corner. The correct code should start with  <iframe width .

3.  Switch to PowerPoint and  select the slide you’ll add your video to .

4.   Click “Insert”.  Here, you can insert different objects into the slide.

5.   Click Video > Online Video.  If you’re in PowerPoint 2019 or earlier, choose “Video from Website” instead.

6.   Click “Paste Embed Code Here” and paste the Embed code you copied in Step 2.  For PowerPoint 2010, click “Insert Video From Website.”

7.   Select the video and click “Playback”.

8.   Click the Start menu to select how the video plays.  This is important. Your video won’t work unless you choose one of these options.

9.   Be online when you hit “Play”.  You’ll need the internet for your video to work.

To insert an online video into a PowerPoint in Mac OS:

The following steps work for embedding YouTube videos in PowerPoint for Mac.

1.  On YouTube, find the video you want, click the  share  button below the video frame, and copy the link.

2.  Go to PowerPoint and select your slide.

3  Click  insert > Add-ins > Store

4  Type  ”web video player”  into the search bar, then hit  enter

5.  Select  web video player . Click  add .

6  In the popup window labeled  web video player , paste the link you copied from YouTube in Step 1.

7.  Hit  set video .

How to embed a video in PowerPoint from your PC or Mac

There are two ways to insert a video file into PowerPoint from your PC or Mac. The first is to  insert an embedded video from your computer  (which we’ll go over in this section). The second is to  link to a video file  stored on your computer. We’ll show you that option in the next section.

There are pros and cons to embedding a video into your PowerPoint (verses linking to a video).

When you embed a video, you add that video into the PowerPoint itself. If you send the PowerPoint presentation to someone else, they’ll be able to play the video without trouble. The only downside is that a PowerPoint with an embedded video will have a larger file size. Be mindful of this.

Follow these steps to embed a video in PowerPoint from your PC or Mac:

1. Click on the PowerPoint slide you want, then go to Menu > Insert.

2. In the top right corner, click Video > Video on My PC.

3. Find the video you want to embed and click “Insert”.

4. Adjust the settings in the Video Format toolbar

To make sure your embedded video file plays the way you want, go to the Video Format toolbar and check the settings. For example, if you want your video to take center stage as soon as you click on the slide, select “Play Full Screen” and “Start Automatically”.

5. Preview your presentation

The final step to embedding a video in a PowerPoint presentation is to check if your video plays exactly how you want it to. That’s it! You’re done.

How to insert and play a video file link from your computer

If you’d rather insert a link to a video stored on your computer, that’s an option too. The process is very similar to the one you use when you embed a video in your PowerPoint.

Compared to embedding a video directly into a PowerPoint, linking to a file stored on your PC or Mac keeps the file size of your presentation smaller. The downside is that links break and videos get deleted from computers.

For the video to play in your PowerPoint, an actual copy of the linked video must be stored on your computer. If you choose this option, keep the video itself in the same folder as the PowerPoint presentation. When you send the PowerPoint to someone else, be sure to send the linked video as well.

Follow these steps to insert and play a video file link from your computer:

• Click on the PowerPoint slide, then go to Menu > Insert.
• Click Video > Video on My PC
• Find the video you want to link to and click “Link to File”.

Why can I not embed a video in PowerPoint?

If you can’t embed a video in PowerPoint from your PC or Mac, then you’re probably using an unsupported format. Your video needs to be WMV, ASF, or MP4. Microsoft recommends  embedding a video file in MP4 format  encoded with H.264 (MPEG-4 AVC).

Master video-centered PowerPoint presentations with these tips

There are a few best practices when  creating Biteable videos for presentations .

Be clear with your script.

The video you embed in your PowerPoint replaces bullet points, so use clear and concise language. A simple message makes it easier for your audience to follow along.

Pick colors that pop.

A good-looking video goes a long way to keeping your audience’s attention. Increase engagement with colorful (but not gaudy) backgrounds and animations. You can find a ton of easy-to-edit animation scenes in the  Biteable animated templates library.

Keep it short and sweet.

Generally, a video between 30-60 seconds is ideal for a presentation. If a video runs longer than a minute, break it up across multiple slides so it can be digested in bite-sized chunks.

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How to embed a video in PowerPoint from YouTube, PC, or Mac

Table of Contents

Videos can transform a plain PowerPoint presentation into a dynamic and memorable experience. They help you explain complex concepts visually, add a touch of emotion, and cater to different learning styles. Whether you choose online videos, YouTube videos, or files from your computer, this guide will show you how to embed a video in PowerPoint in a few easy steps.

How to embed a video in PowerPoint

For this guide, we’ll use screenshots from the free web-based version of Microsoft PowerPoint. Similar steps can be taken for other versions of PowerPoint, so long as they support the mentioned methods and web video links.

💡 Read more about embedding videos in the various versions of PowerPoint on Microsoft’s website.

Option 1: Embed a video from your device

This option works across all Microsoft PowerPoint versions — for Windows, PC, or Mac. Insert videos directly from your device for guaranteed playback and complete control over your presentation delivery.

• Click ‘Insert’ on the main tab/panel.
• Select ‘Video’ → ‘ This Device ’.
• Find the folder and double-click the file to insert the video.

💡Pro tip: Not all Vimeo videos are downloadable, but look for the download button—it means you can embed the video directly.

Option 2: Embed a YouTube video (or from online)

You can embed videos directly from YouTube, SlideShare, Vimeo, Stream, and Flip.

• Find the video you want, and copy the URL from the browser’s address bar. Alternatively, copy the video embed code (if available).
• Go back to PowerPoint and navigate to the slide you want to insert the video.
• From the ‘Insert’ tab, select ‘Video’ → ‘Online Video.’
• Paste the video link or embed code. (from Step 1)
• Click the Insert button.

Finding the YouTube video link for embedding (3 ways)

#1: Copy the URL from the browser address bar:

#2: Under the YouTube video’s ‘Share’ options, then copy the video link.

#3: If you wish to use the embed code, go to ‘Share’ → ‘Embed’ . Click the ‘Copy’ button to copy the entire code.

[Video] How to embed a YouTube video in PowerPoint

Note about using YouTube videos

Unlike videos embedded directly into your presentation file, online videos are hosted externally. You control them through the website’s video player, not PowerPoint’s built-in features (the video format tab will not be available).

Remember, a reliable internet connection is essential for smooth playback of online videos.

💡 Read more: Insert a video from YouTube or another site [Microsoft]

Option 3: Insert a video from Microsoft’s creative content library

For users of PowerPoint for the Web: Microsoft 365 offers a selection of royalty-free stock videos (and images). You can find and insert videos from the online library.

• Select ‘Video’ → ‘Stock Videos’ .
• Find the video you want and click ‘Insert.’

💡 You’ll need a Premium Microsoft Office membership to unlock the entire stock library.

How to play embedded videos in PowerPoint

Ready to rehearse your PowerPoint presentation? Embedded videos won’t start automatically, so you have time to check that the audio settings are correct. When ready, click the ‘Play’ button on the video embed frame.

▶️ Play an uploaded video (from PC, Mac)

Uploaded videos have more playback options than linked web videos. This option also does not require the internet or a stable connection during the presentation. Click on the ‘Play’ icon to start the video.

You’ll see this video playback tab with controls appear:

▶️ Play an embedded online video (from YouTube, Vimeo, etc)

You will need a stable internet connection during your PowerPoint presentation as the embedded video is directly streamed from the video platform. Click on the ‘Play’ icon to start the linked video.

💡 Note: When embedding online or YouTube videos, you’ll primarily use the streaming site’s controls (play, pause, volume). PowerPoint’s advanced editing features won’t work on these web videos.

Tips for embedding videos in PowerPoint

While videos add a powerful element to your presentations, there are some downsides worth considering, such as the risk of technical glitches and a larger PowerPoint file size.

Use these tips to keep your PowerPoint presentation smooth:

• Purpose: Ensure each video serves a clear purpose and enhances your message rather than being a distraction. 
• Length: Keep videos short and focused to maintain your audience’s attention.
• Audio: Ensure the video’s audio is clear and at the right volume for your presentation.
• Manage video size: Large video files can make your presentation slow and challenging to share. Use online tools to compress media files without sacrificing significant quality.
• Prioritize reliability: If a smooth presentation is crucial, embed videos directly from your device to avoid internet dependency. Inserting a video from your device guarantees playback even without an internet connection.
• Test and rehearse: Review your presentation beforehand to ensure your videos play seamlessly.

Related article: Don’t Present Without These 16 PowerPoint Dos and Don’ts

Videos are a fantastic addition to your presentation toolbox. Embedding videos into your PowerPoint slideshow makes them more engaging and memorable. Videos grab attention, explain complex ideas, and make your presentation more impactful. They offer a powerful way to complement your core message and keep things interesting.

This short tutorial covers three options: directly from your device or computer, using Microsoft’s stock video library, or pasting a video file link from online platforms like YouTube.

Keep your audience captivated with a variety of content: videos, images, well-crafted text, and engaging delivery. Remember to rehearse beforehand for a smooth, successful presentation!

Frequently Asked Questions (FAQ)

What are the supported video formats.

Recommended: .mp4 (offers the best balance of compatibility, quality, and file size).

For older PowerPoint versions (2010 and earlier): Consider using .wmv for wider compatibility.

Other PowerPoint-supported video formats:

• .avi (may require additional codecs)
• .mpeg or .mpg
• .mov (for Mac users)

Why can’t I add a video to PowerPoint?

Common reasons and solutions:

• Unsupported file format: Make sure your video file is in a PowerPoint-compatible format (.mp4 with H.264 video and AAC audio is the safest bet).
• Outdated PowerPoint: Check and install available updates for your PowerPoint version.
• Incorrect embed code: Double-check you’ve copied and pasted the embed code correctly (beginning from <iframe> and ending with </iframe>). If the issue persists, the video platform may not support embedding.
• Older PowerPoint limitations (Windows only): If you’re using an older PowerPoint version on Windows, you might be restricted to embedding YouTube videos only. Consider updating PowerPoint or embedding the video file directly.
• Internet Explorer issues (Windows only): While not strictly necessary, some older video functionality might rely on Internet Explorer components. Ensure you’re using a supported IE version.
• Broken or removed video link: Verify that the linked video hasn’t been taken down or made private.

💡 Pro tip: Try Option 1 (Embed a video from your device) if the other methods don’t work.

For more info, read Why can’t I embed a video in PowerPoint? [Microsoft]

Can I use an older version of PowerPoint?

Yes, you can use earlier versions of PowerPoint or PowerPoint for the Web (free) . However, remember that limited support is available, potential compatibility issues with newer file formats or online features exist, and new features are missing.

Consider upgrading to Microsoft 365 if you prioritize security and support, need the newest features, or work with collaborators using newer versions.

Related article: Step-by-Step: How To Convert PowerPoint to Google Slides

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How-To Geek

How to add a video to a microsoft powerpoint presentation.

If a picture speaks a thousand words, a video speaks a million words!

Quick Links

Embedding videos versus linking to videos, supported video formats in powerpoint, how to insert a video into a powerpoint presentation, manage an embedded video's playback in powerpoint.

Videos can make presentations even more interesting or exciting. If you're looking to add a video to your Microsoft PowerPoint presentation, it's easy to do so. We'll show you how.

In PowerPoint, you can either embed a video or link to a video from your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.

Related: How to Send PowerPoint Presentations With an Embedded Video

If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you need to send the video file separately if you share your presentation with someone. We have written a guide on how to send PowerPoint presentations with videos , so check that out.

In this guide, we'll focus on embedding a video in your presentation so you don't have to worry about sending separate files. And, if you're looking to add a YouTube video to your presentation , there's a way to do that, too.

Related: How to Embed a YouTube Video in PowerPoint

PowerPoint supports multiple video formats, including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add that to your presentation.

If your video is in another format, you can convert it to a supported format and then add it to your presentation.

Related: How to Use Handbrake to Convert Any Video File to Any Format

First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer.

On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video.

At the top of the PowerPoint window, click the "Insert" tab.

In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video."

You'll now see an "Insert Video From" menu. Here, select "This Device."

Your computer's standard "open" window will open. In this window, access the folder that has your video file. Then double-click your video file to add it to your presentation.

You'll see your selected video in your presentation. To resize this video, click it and use the handles around the video to change its size. Then drag the video to place it at its desired location in your slide.

If you'd like to test the video, at the bottom-left corner of the video, click the play icon.

And you're all set.

Now that you have added a video to your presentation, you might want to change how it plays in your slides. In PowerPoint, you have multiple ways to change your video's playback.

To access these playback options, first, click your video in your presentation. Then, at the top of the PowerPoint window, click "Playback."

In the "Playback" tab, under the "Video Options" section, you will find various options to manage your video's playback.

For example, to change how your video starts to play in your presentation, click the "Start" drop-down menu and select one of these options:

• In Click Sequence : This plays your video in the click sequence. This means if you press the button for the next slide, your video will play.
• Automatically : This option automatically plays your video when the slide with your video opens.
• When Clicked On : Select this option to play your video only when you click it.

The other options are "Play Full Screen," which opens your video in full screen, and "Loop Until Stopped" that plays your video over and over again until you manually stop it.

Before you close PowerPoint, make sure you save your presentation so that your embedded video is saved with it. Do this by clicking File > Save in PowerPoint's menu bar.

And that's how you make your PowerPoint presentations even more engaging by including videos in them. Exciting!

If you don't want to add a video but you do want audio, you can add music to your presentations . This also helps enhance your presentation quality.

Related: How to Add Music to Your PowerPoint Presentation

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: March 27, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,127,011 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

Things You Should Know

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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How to embed a video in powerpoint.

Microsoft PowerPoint is a great tool to turn your presentation ideas into reality. But PowerPoint presentations are also a surefire way to bore your audience to death if you don’t make your presentations engaging.

To get your audience hooked, adding video files to your presentations can be a good strategy as videos offer more engagement than most other content types.

In this article, you will learn how to embed a video in PowerPoint and the benefits of doing so.

How to Add a Video to PowerPoint from Your Hard Drive

Here are simple steps to include a video in a PowerPoint presentation:

Go to the Insert tab, and click on the Video tab.

When you click on the Video tab, you will get three options in the drop-down menu to insert video from – This Device, Stock Videos, and Online Videos.

Select Insert Video from This Device.

When you click on Insert Video from This Device, you will be prompted to find a video from your device. Locate the video file.

Click on the Insert tab, the video will be added to your presentation slide.

When you embed a hard drive video into PowerPoint presentations, you have multiple options to customize the video.

Select your video and click on the Video Format tab, you will get assorted options for video shape, video border, video effects, video size, and many more.

Also, you can add a poster frame to your video from this section.

Click on the Playback tab after selecting your video, you get options to trim video, set fad duration, and many more.

If you want to ensure that your video starts automatically, you can set it by visiting the In Click Sequence tab.

How to Add a YouTube Video to PowerPoint

The process to add YouTube videos to your PowerPoint slides is simple. In just a few clicks, you can embed a YouTube video into your PowerPoint slide.

Let’s explore the process.

Go to YouTube and choose the video you want to add to your presentation.

Click on the Share tab to copy the link to your video. If you want your video to start at a certain time, play the video and click on the Share tab at the time when you want it to be played. Check the Start At box below, and then copy the URL.

Click the Insert button and select the Video tab in your PowerPoint file. You will get three options to Insert a Video From. Click on Online Videos.

When you click on Insert Video from Online Videos, a dialog box will open to enter the address of the online video.

At present, embedding videos from the following online platforms are allowed:

Enter the copied address of the YouTube video, and you can see the preview of the video.

Click on the Insert button, and your video appears on your presentation slide.

Your linked video will be played from YouTube. Therefore, you need to have an internet connection for video play in your presentation.

For customization, adding videos from YouTube to your presentation only offers the In Click Sequence option when you select the video and click on the Playback tab.

However, you will have most options when you select the video and click on the Video Format tab to customize the video. You can add poster frames, change video shapes, and much more.

How to Embed a Vimeo Online Video into a PowerPoint Presentation

The process of adding a video from Vimeo or any other video platform to your presentation is like adding a YouTube video and takes just a few minutes.

The following are quick steps:

Visit Vimeo and pick the video you want to add to your PowerPoint deck. Then, click on the Share icon.

Copy the link to your video. Vimeo also allows you to pick a certain time to start video playback by setting time in the Start Video At box. What’s more, you can also select play automatically.

Go to the Insert tab and click Video. The Insert Video From pop-up menu appears. Click on Online Videos.

When you click on Online Video, a new window will open. Enter the copied address of the Vimeo video into the address bar, it will show the preview of the video.

Click on the Insert button, and your video will be added to your presentation slide.

You have as many customization options for embedded Vimeo videos as you have for YouTube videos (mentioned in the step. 5 of how to add a YouTube video to your presentation)

Why You Should Add Videos to Your PowerPoint

The following are key reasons why you should add videos to your PowerPoint presentation:

1. Make Your Presentation More Powerful

Using storytelling in your presentation is a proven tactic to improve the outcome. And videos make storytelling more convincing. So, if you embed videos in your presentation, it can make your presentation more powerful.

2- Set the Mood of Your Audience

Adding appropriate videos (that complement the content) to your presentation slides can set the mood of your audience right. When your viewers notice you have embedded videos in the first few slides, they can assume that the rest of the presentation won’t be a boring affair.

3. Keep Your Audience Engaged

People love to consume videos. The growth of video viewers worldwide proves the point. So, embedded videos in your PowerPoint slides can help you keep your audience excited about your presentations.

4. Help You Sell More

Are you using presentation slides to convince your prospects or customers to buy from you? Including videos in your PowerPoint presentations can improve your sales. This is because videos increase conversion rates .

Read More: how to make a PowerPoint into a video

Why can’t I add a video to PowerPoint?

Here are common reasons why you can’t add a video to PowerPoint:

• You’re trying to embed an unsupported video from your hard drive
• Your Internet connection is off if you’re adding a video from Vimeo or YouTube
• Your PowerPoint program may be corrupted
• Your movie file might be corrupted

Now that you know how to embed a video in PowerPoint. It is time to create an awesome presentation to wow your audience

Playing videos in your PowerPoint slides can make your presentations more powerful and offer excellent conversion rates. But you should avoid common PowerPoint mistakes and ensure each embedded video complements the content of the slide.

Image: Depositphotos

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My presentation had an embedded video which i was able to see but others only saw a black screen when video played

Was using teams in my 365 account. While I, the presented was able to see the slide with embedded video in it when I shared my screen the others on presentation only saw a black screen when the video was playing. How do i correct that?

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Hi, It seems you've encountered a common issue in Microsoft Teams where participants see a black screen instead of the video you're playing during a screen share. Here are some steps to ensure that your video displays correctly to all participants in your Teams meeting: 1. **Include System Audio**: - Before sharing your screen, ensure you select the 'Include system audio' option. This is found in the screen sharing settings within Teams. 2. **Use PowerPoint Live for Presentations**: - Instead of sharing your entire screen, utilise PowerPoint Live in Teams. This feature is designed for seamless integration of PowerPoint presentations, including videos, within Teams. - When you're in a Teams meeting, choose 'Share content', then select 'PowerPoint Live', and pick your presentation. 3. **Check Video Format Compatibility**: - Make sure your video file in PowerPoint is in a format compatible with Teams, like MP4 format with H.264 video encoding. 4. **Update Your Applications**: - Having the latest versions of both Teams and PowerPoint can solve many such issues. Ensure you have updated these applications to their latest versions. 5. **Conduct a Test Run**: - Before your actual meeting, try a test presentation with a colleague to ensure that the video plays correctly for participants. 6. **Share Video Link**: - If the problem persists, as an alternative, you could upload the video to a platform like OneDrive or SharePoint and share the link in your presentation. 7. **Stable Internet Connection**: - A stable and strong internet connection is crucial for smooth video playback in meetings. For more information on screen sharing in Teams, you can visit the Microsoft support page: [Share content in a meeting in Teams]( https://support.microsoft.com/en-us/office/share-content-in-a-meeting-in-teams-fcc2bf59-aecd-4481-8f99-ce55dd836ce8). I hope these suggestions help you resolve the issue. If you continue to experience difficulties, please don’t hesitate to reach out to Microsoft Teams support for further assistance. Best regards, Saurabh

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Convert to Fix PowerPoint Codec Unavailable Error Easily

• • Step 1. Free download the PowerPoint codec converter
• • Step 2. Import your video/audio file
• • Step 3. Select MP4 H.264/M4A AAC as the output format
• • Step 4. Convert and export your file to play on PowerPoint

How to Fix PowerPoint Codec Unavailable [2024]

Imagine the frustration of opening a crucial PowerPoint presentation, only to be greeted by the dreaded "PowerPoint Codec Unavailable" message. This seemingly innocuous error can bring your presentation plans to a screeching halt. But fret not, as here in the post, we will show you the top 5 solutions that you can leverage to fix the PowerPoint codec unavailable error. Read on!

Fix 1. Optimize Media Compatibility

Fix 2. convert video/audio for powerpoint, fix 3. change the file extension, fix 4. install a suitable codec, fix 5. delete temp folder.

Since the introduction of PowerPoint 2007, Microsoft has included a built-in compatibility checker to help Windows users identify and resolve issues with their presentation files. If you run into the "PowerPoint Codec Unavailable" error, this handy tool can be your first line of defense. Here is how:

Step 1 . Open your PowerPoint presentation and click on the "File" tab in the top-left corner of the menu bar.

Step 2 . From the "File" menu, select "Info." This action will prompt PowerPoint to scan your presentation for any embedded media that may be incompatible with your current version of the software.

Step 3 . If PowerPoint identifies any incompatible media files, the "Optimize Media Compatibility" button will appear within the "Info" section.

Step 4 . Click on the "Optimize Media Compatibility" button. PowerPoint will then thoroughly scan your presentation and automatically optimize the embedded media files to ensure full compatibility with your software version.

Then you can open and play the files to see if the error is fixed.

When embedding audio or video in a PowerPoint presentation, you may encounter compatibility issues if the media file format is not supported by the version of PowerPoint you are using. This can cause an error message like "codec unavailable" to appear. This is because the range of video and audio formats supported by different versions of PowerPoint can vary. Below is a full list of media formats that PowerPoint supports:

• Supported video file format : .asf, .avi, .mp4, .m4v, .mpg, .mpeg, .wmv.
• Supported audio file format : .aiff, .au, .mid, .midi, .mp3, .m4a, mp4, .wav, .wma.
• Recommended video format : .mp4 files encoded with H.264 video and AAC audio.
• Recommended audio format : .m4a files encoded with AAC audio

Note : The 32-bit version of Microsoft PowerPoint 2010 does not natively support playing MP4 and MOV video files. To enable playback of these file formats, users need to install the QuickTime for Windows media player software.

If your video or audio files are not compatible with Microsoft PowerPoint, you can use a media converter like VideoProc Converter AI to convert them to a supported format and fix the codec unavailable error. With support for over 370 input formats and 420 output formats, VideoProc Converter AI is a robust and versatile AI media converter that offers users extensive flexibility to convert between a wide range of media file types, including MKV to MP4 , MOV to MP4 or MPEG, MP4 to AVI or WMV, H264 to H265, MTS to MP4, and audio to MP3, AAC, FLAC, AC3, OGG, M4A, WAV, and AIFF. Free download the software and follow the steps below to convert video/audio to the format that PowerPoint supports.

Note: The Windows version now supports AI-powered Super Resolution, Frame Interpolation, and Stabilization to enhance video and image quality. These AI features are not yet available in the Mac version but will be coming soon.

Step 1 . Launch the software and tap on the Video Converter on the main interface.

Step 2 . Import the media file that PowerPoint can open. Go to the Target Format in the bottom left where you can find an array of media profiles to work with. Select the MP4 H.264 preset if it is a video file or M4A AAC for audio files.

Step 3 . Choose a folder to save the output file, and hit Run to convert your media to PowerPoint format.

If you have a PowerPoint presentation file from an older version of the software, try changing the file extension from .ppt to .pptx. This simple action allows the file to be properly rendered by more recent PowerPoint versions and ensures smooth compatibility and playback with your presentation program, preventing potential 'codec unavailable' issues.

When receiving a "codec unavailable" error in PowerPoint for a media file that is listed as supported, it's likely that necessary codecs are missing from your system. This issue can be resolved by installing the required codecs, allowing PowerPoint to properly playback the media file without further complications. To that end, you can use CodecInstaller to analyze your file to find and install the needed codec for PowerPoint.

Excessive file data accumulating in the "TEMP" folder on your PC can trigger freezing issues within PowerPoint, and lead to the 'codec unavailable' error when playing media files. If this is the case, try clearing out unnecessary files from the TEMP folder to free up space and address the media playback issue in PowerPoint. Here is how:

Step 1 . Close PowerPoint and other programs running on your computer.

Step 2 . Click on the Start > Run button or use the shortcut combo Win + R, enter %temp%, and select OK. This will open the TEMP folder, select files with a .tmp extension, and press the DELETE key to remove them.

By clearing out unnecessary .tmp files from the TEMP folder, you can optimize your system's performance and resolve the playback issue in PowerPoint.

The "PowerPoint Codec Unavailable" issue can be a frustrating and time-consuming problem for anyone looking to embed media into their presentations. However, by following the troubleshooting steps outlined in this blog, you can quickly resolve the issue and get your multimedia content back on track. To be upfront, converting media files can often be the most straightforward and efficient method to resolve the PowerPoint codec unavailable error. By converting the problematic video file to a format supported by PowerPoint, you bypass the need for specific codecs altogether. Now free download VideoProc Converter AI and give it a try.

About The Author

Cecilia Hwung is the marketing manager of Digiarty Software and the editor-in-chief of the VideoProc team. She pursues common progress with her team and expects to share creative content and useful information with readers. She has a strong interest in copywriting and rich experience in editing tips.

VideoProc is a primary branch of Digiarty Software that is a leading multimedia software company founded in 2006. It endeavors to provide easier hardware-accelerated video audio editing and conversion solutions. The installed base of the VideoProc product has reached 4.6 million units from 180 countries since its release 5 years ago.

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Microsoft Power BI Blog

Power bi april 2024 feature summary.

Welcome to the April 2024 update! Here are a few, select highlights of the many we have for Power BI. There are new updates for line enhancements, supporting folders in workspace, dynamic subscriptions for Power BI and paginated reports.

There is more to explore, please continue to read on.

Fabric Conference Day 1 Keynote is now available!

Did you miss it, or want to hear it again? We are excited to release the FabCon Day 1 Keynote to the Microsoft Fabric YouTube Channel !

If you aren’t already, be sure to subscribe to the Microsoft Fabric Channel! Check out the amazing announcements & demos from Arun, Amir, Wangui, and other awesome presenters. The Day 3 keynotes will be released later this month, and more content will be released regularly moving forward.

Make sure you check out the blog post from Arun, that highlights the announcements from FabCon you can find that here:  Announcements from the Microsoft Fabric Community Conference

Earn a free Microsoft Fabric certification exam!  

We are thrilled to announce the general availability of  Exam DP-600 , which leads to the  Microsoft Certified: Fabric Analytics Engineer Associate  certification.   

Microsoft Fabric’s common analytics platform is built on the instantly  familiar Power BI experience , making your transition to Fabric Analytics Engineer easier. With Fabric, you can build on your prior knowledge – whether that is Power BI, SQL, or Python – and master how to enrich data for analytics in the era of AI.  

To help you learn quickly and get certified, we created the  Fabric Career Hub.  We have curated the  best   free   on-demand and live training, exam crams, practice tests and more .  

And because the best way to learn is live, we will have  free live learning sessions  led by the best Microsoft Fabric experts from Apr 16 to May 8, in English and Spanish. Register now at the  Learn Together  page.

Also,  become eligible for a  free certification exam  by completing the  Fabric AI Skills Challenge.  But hurry, the challenge only runs from  March 19 – April 19  and free certs are first-come, first-served! (limit one per   participant,  terms and conditions  apply).  

• Version number: v: 2.128.751.0
• Date published: 4/8/24
• New Visual – 100% Stacked Area Chart 
• Line enhancements 
• Enhance Q&A with Copilot-generated Linguistic Relationships  

Storytelling in PowerPoint – Improved image mode in the Power BI add-in for PowerPoint

Storytelling in powerpoint – continuous slide show auto refresh, storytelling in powerpoint – auto populating the slide title.

• Introducing the Fabric metadata scanning sample app 
• Dynamic Subscriptions for Power BI and paginated reports 

Supporting Folders in workspace

New “clear barcode” action in the report footer, open power bi items in full screen mode.

• New Visuals in AppSourceKPI MatrixGrowth Rate Chart by DJEENI v1.4Aimplan Comment Visual

Financial Reporting Matrix by Profitbase

Horizon chart by powerviz, drill down scatter pro by zoomcharts, image gallery, horizontal bar chart, multi-pane card 1.1.

New Visual – 100% Stacked Area Chart

Introducing the new 100% Stacked Area Chart, now available in our core visuals gallery. These visuals display the relative percentage of multiple data series in stacked areas, where the total always equals 100%. It’s perfect for showing the proportion of individual series to the whole and how they change over time. Find it in the visual gallery, on-object dialog, or format pane, right next to the Stacked Area Chart. Give it a try and share your feedback with us!

For more detailed information about this new visual, and the new line enhancements you can read our article: https://www.linkedin.com/posts/pbicorevisuals_powerbi-pbicorevisuals-activity-7183990356642775041-lsFE?utm_source=combined_share_message&utm_medium=member_desktop

Line enhancements

Take your line charts to the next level with our new line control features.

• Adjust line color transparency under Lines > Colors > Transparency.
• Control the color and transparency of each series by selecting them in the ‘Apply settings to’ dropdown.
• Use Monotone and the new Cardinal smooth type for full control of smooth lines.
• Choose from before, center, and after step lines to align your visual with your story.

Try out these new features and enhance your line charts.

Enhance Q&A with Copilot-generated Linguistic Relationships

Improving your linguistic schema is an important step in making sure that the Q&A visual can understand the wide range of questions people might ask about their data. This is why, back in September , we added a new section into the Q&A setup menu to help you add linguistic relationships to teach Q&A about words which qualify or relate your data.   

But we also know that coming up with all the different words people might be using to refer to your data can take time and effort, and we’ve been working on ways to make that process easier for you! In November , we introduced a way for you to quickly generate new synonyms for the names of tables and columns in your model; this month, we’ve introduced the same functionality for linguistic relationships!   

When you open a report with a Q&A visual, if you have Copilot enabled and you’ve already added synonyms, you’ll now see a banner prompting you to get relationships with Copilot as well.   

Unlike with synonyms, Copilot-generated relationships will not be used to understand natural language inputs until you have approved them, so make sure you accept the ones which work for your model!   

Allow Copilot to help interpret Q&A questions.

You can also now use Copilot to improve the Q&A engine’s term recognition when you ask questions! This new feature will trigger when you ask Q&A a question which uses words or phrases which Q&A doesn’t recognize, but which it detects might be referring to data entities like tables or columns. Then, Copilot will also check those unknown words or phrases to see if there is any reasonable match — and, if so, return the answer as a visual as though a suggested synonym had been applied.

This feature is not a replacement for synonyms! In fact, adding synonyms for the entities in your semantic model is even more important to create good matches, as they increase the surface area to check for similarities. It will widen the range of inputs Q&A will recognize, but like a multiplier, it will improve recognition for well-modeled data much better than it will for poorly modeled data.   

This feature will be automatically enabled when you choose to get synonyms with Copilot, but you can also turn it on or off manually in the suggestion settings menu in the Synonyms tab in Q&A setup.  

We’ve made saving Power BI content as an image simpler and more powerful.

First, we’ve added a new dropdown menu to the add-in’s footer. In that menu, you can choose whether you want to see live data or a snapshot. So now it is much easier to find where to switch between live data and a static image.

Second, for snapshots, you now have two options:

• Public snapshot: Anyone who can view the presentation can view the image.
• Snapshot: Only those who have permission to view the report in Power BI will be able to see the snapshot.

Third, we’ve disabled the default snapshot, so that the slide thumbnail doesn’t show the image by default (this also applies when you copy & paste the slide into an email for example), but only after the add-in is loaded and the required permissions have been checked.

And lastly, we honor this setting also when you open the presentation in PowerPoint for the web. You still cannot change a live view into a snapshot in PowerPoint for the web, but if you or someone else has changed the view to snapshot in the PowerPoint desktop app, this will be respected, and you will see the snapshot also in PowerPoint for the web.

PowerPoint allows you to continuously playback a presentation. This is especially useful when you want to present information in public displays without any human interaction.

If a presentation that is running continuously has slides that include the Power BI add-in, the data in the add-in might become outdated, since the add-in gets the data from Power BI when the slide is loaded, or when the user manually refreshes the data being presented.

With the new automatic refresh in slide show feature, you can set the add-in to automatically pull fresh data from Power BI while the presentation is in slide show mode, ensuring that the presentation will always show the most recent data.

Note that auto refresh only happens in slide show mode and not while you’re editing the presentation.

When you add the Power BI add-in to an empty slide that doesn’t have a title yet, the Power BI add-in is here to help. It offers you suggestions for the slide title based on the content of you add-in. The title can be the report name, the page/visual name, or both. Just select the desired option and hit Add title .

Introducing the Fabric metadata scanning sample app

We’re delighted to announce the availability of the new Fabric metadata scanning app. This sample application builds upon the metadata scanning capabilities of Fabric’s set of Admin REST APIs collectively known as the scanner APIs. This new app can be used as a reference for admins interested in utilizing the Scanner API to catalog and report on all the metadata of their organization’s Fabric items.

The Fabric metadata scanning sample app handles all the steps for calling the scanner API including authentication, parallelism, throttling, and incremental scanning. In addition, it provides a central configuration file which can be easily modified to suit the specific needs of the caller. Currently authentication is supported both by using a service principal and a delegated token.

The app is available as a Microsoft open-source project, and is open for suggestions and improvements here:

https://github.com/microsoft/Fabric-metadata-scanning/

Dynamic Subscriptions for Power BI and paginated reports

We’re pleased to announce that you can now send dynamic per recipient subscriptions to up to 1000 recipients instead of the earlier limit of 50 recipients from the data in the Power BI semantic model. For existing subscriptions, we will automatically send subscriptions up to 1000 recipients if your Power BI semantic model contains that many rows of data. You need to edit the subscription if you don’t want to automatically send subscriptions. Learn more about creating dynamic per recipient subscriptions for Power BI Reports and paginated reports .

This feature will be available in some regions as soon as today, however depending on the geography in which your Power BI tenant is located, it may take up to two weeks to appear.

The Power BI Mobile apps support folders in workspace. So, you can access items that are organized in folders inside of your workspace directly from the mobile app.

Workspace and folders are Fabric entities, which means that you can add items that are not necessarily Power BI items to a workspace. But the Power BI Mobile apps only support a subset of Power BI items. Therefore, only the Power BI item will be accessible when you are browsing the folder content from the app. If a folder contains only non-Power BI items, it will appear empty in the mobile app.

When a field in your model is marked as a barcode, you can use your mobile device camera to scan the barcodes of real objects to filter reports that are built on this model. This feature is extremely useful for retail, where you can scan the barcode on a piece of merchandise to get a report showing data about the item directly in your mobile app (for example, inventory information, product selling data, etc.).

To make it easier and more intuitive to use barcodes and based on feedback we’ve gotten from our users in stores, we’ve added a new button to the report footer that makes it a one-click action to clear any previously scanned barcode from the report’s filter.

Learn more about scanning barcode from the mobile app

We continue to simplify the experience of using the Power BI Mobile apps, always keeping in mind the frontline workers who need quick access to their content. In this monthly update we’ve made it possible to open Power BI items on full screen, so users can view their data at its max.

Opening an item on full screen is supported both for launch items and when using a universal link.

A launch item is a Power BI item (report, page, app, etc.) that the user has selected to automatically open when they open the app. Now, you can also tell the Power BI Mobile app to open this item in full screen mode.

To set a launch item to open in full screen mode, go to Settings > Launch item and enable the Open in full screen toggle.

Using an MDM tool that supports an AppConfig file, mobile device administrators can also configure a launch item to be opened in full screen mode for their users.

You can also add the query parameter? fullscreen =1 to a Power BI item’s link. When you use a link with this parameter on your mobile device, the mobile app will open the item in full screen mode.

Visualizations

New visuals in appsource kpi matrix growth rate chart by djeeni v1.4 aimplan comment visual.

Making financial statements with a proper layout has just become easier with the latest version of the Financial Reporting Matrix.

Users are now able to specify which rows should be classified as cost-rows, which will make it easier to get the conditional formatting of variances correctly:

Selecting a row, and ticking “is cost” will tag the row as cost. This can be used in conditional formatting to make sure that positive variances on expenses are a bad for the result, while a positive variance on an income row is good for the result.

The new version also includes more flexibility in measuring placement and column subtotals.

Measures can be placed either:

• Default (below column headers)
• Above column headers

If you have multiple fields showing on your column headers, you can now decide which of these fields you want a column subtotal for.

This is in addition to the already existing features of the Financial Reporting Matrix:

• Adding custom rows
• Applying company/customer specific themes
• Expand/collapse columns
• Conditionally hide columns
• + much more

Highlighted new features:

• New Format Pane design
• Measure placement – In rows
• Select Column Subtotals
• Row Options

Get the visual from AppSource and find more videos here !

A Horizon Chart is an advanced visual, for time-series data, revealing trends and anomalies. It displays stacked data layers, allowing users to compare multiple categories while maintaining data clarity. Horizon Charts are particularly useful to monitor and analyze complex data over time, making this a valuable visual for data analysis and decision-making.

Key Features:

• Horizon Styles: Choose Natural, Linear, or Step with adjustable scaling.
• Layer: Layer data by range or custom criteria. Display positive and negative values together or separately on top.
• Reference Line : Highlight patterns with X-axis lines and labels.
• Colors: Apply 30+ color palettes and use FX rules for dynamic coloring.
• Ranking: Filter Top/Bottom N values, with “Others”.
• Gridline: Add gridlines to the X and Y axis.
• Custom Tooltip: Add highest, lowest, mean, and median points without additional DAX.
• Themes: Save designs and share seamlessly with JSON files.

Other features included are ranking, annotation, grid view, show condition, and accessibility support.

Business Use Cases: Time-Series Data Comparison, Environmental Monitoring, Anomaly Detection

🔗 Try Horizon Chart for FREE from AppSource

📊 Check out all features of the visual: Demo file

📃 Step-by-step instructions: Documentation

💡 YouTube Video: Video Link

📍 Learn more about visuals: https://powerviz.ai/

✅ Follow Powerviz : https://lnkd.in/gN_9Sa6U

ZoomCharts has just launched the latest addition to their suite of user-friendly custom visuals – Drill Down Scatter PRO . It provides all the features you would expect from a great scatter chart visual, but what sets Scatter PRO apart is the ability to easily drill down . Simply click on a data point and see all the values underneath it.

This way, you can quickly find your answers while also gaining a full understanding of where they come from. Furthermore, the visual’s UI is designed to be smooth and user-friendly for PCs and touch devices , and with cross-chart filtering you can use Scatter PRO to build incredible reports for immersive data exploration.

Main features:

• Drill Down: Create a multi-level hierarchy and drill down with just a click.
• Dynamic formatting : Apply custom marker colors, shapes, or images to each data point directly from data.
• Trendlines: Show a linear or polynomial regression line on the chart.
• Thresholds: Display up to 4 line or area thresholds on each axis.
• Area Shading: Highlight up to 8 custom areas with rectangles or ellipses.

🌐 Learn more about Drill Down Scatter PRO

Documentation | ZoomCharts Website | Follow ZoomCharts on LinkedIn

The Image Gallery is the first visual to be certified by Microsoft that allows for the display of high-quality images and their exportation along with other report content. There is no need to upload images to the Cloud, a CDN, or use any datasets . Simply import your images directly into the visual and share them instantly with your colleagues.

This visual boasts several impressive capabilities:

• Microsoft certification ensures that the visual doesn’t interact with external services , ensuring that your images are securely stored and encrypted within the report, consistent with your report’s sensitivity settings.
• Automatically saves your selected image in preview mode , allowing your colleagues to view the exact image you have highlighted.
• Images can be uploaded or removed exclusively in Edit Mode. Users in View Mode can only view the images.
• The visual is compatible with Power BI’s export functionality to PDF and PowerPoint.

LINK: https://appsource.microsoft.com/en-us/product/power-bi-visuals/pbicraft1694192953706.imagegallery?tab=Overview

A space-saving horizontal bar chart designed with category labels placed inside the bars for clarity

This horizontal bar chart serves as an efficient filter to navigate through your data more effectively, optimizing space by placing the category labels within the bars themselves.

• Adjustable Bar Thickness and Spacing: Offers the flexibility to adjust the thickness of the bars and the spacing between them. This allows for optimal use of space and improves readability, especially when dealing with large datasets.
• Tooltip Details on Hover: Displays detailed information about each category when the user hovers over a bar. This feature provides additional context and insights without cluttering the visual.
• Data-Driven Category Labels: Automatically updates category labels based on the data source. This ensures that the chart remains accurate and up to date, reflecting any changes in the underlying data.
• Support for Hierarchical Data: Allows users to drill down into hierarchical categories within the chart. This functionality enables a more detailed data analysis without leaving the context of the initial visual.
• Export Options: Offers the ability to export the chart as an image or PDF, facilitating easy sharing and reporting outside of Power BI.

Link: https://appsource.microsoft.com/en-us/product/power-bi-visuals/pbicraft1694192953706.horizontalbarchart?tab=Overview

Introducing the “ Trends ” visual for Power BI – your gateway to leveraging Google Trends data for strategic business analysis. This innovative visual tool allows you to compare brand popularity, monitor market trends, and gain insights into consumer search behaviors directly within your Power BI environment.

With Trends visual, you can:

• Analyze the ebb and flow of brand interest over time to identify market opportunities and competitive threats.
• Compare the popularity of products to inform marketing strategies and product development decisions.
• Understand seasonal trends to optimize your marketing campaigns and inventory planning.

Securely integrated and easy to use, “Trends” transforms your Power BI reports into a dynamic analysis tool, offering a comprehensive view of the market landscape. Dive into data-driven decision-making with “Trends” and stay one step ahead in the competitive business environment.

New visual: Multi-pane Card can be used to group and show data in multiple collapsible panes in Power BI reports. It is an alternative to multi-row card visual, but it can combine columns into a few groups and put each group’s data in each pane. It is suitable to show data in detail with a reduced number of report pages.

Screenshot 1 (Show data in 3 groups: Area and Population, GDP and Foreign Exchange Reserves for countries)

Data can be sorted by a specified column and numbers can be converted to a human readable string. You can also set up how many rows that you want to show on the card. Using these features, it will be very easy to show “Top 10 best performing stores” or “Top 10 worst performing stores” for retail businesses.

Screenshot2 (Combined with drilldown choropleth map to show the top 10 richest countries by GDP per capita for each continent and subregion)

You can go to Microsoft AppSource( https://appsource.microsoft.com/en-us/product/power-bi-visuals/mylocsinc1648311649136.tcard )to download and try it.

To learn more on how to use it, please read tutorials ( https://www.mylocs.ca/tutorials.html#multi-pane-card ).

Introducing Copilot pane in Power BI Desktop 

Earlier this year, we announced preview of Copilot for all customers with Premium/Fabric capacity in Power BI web . We’re thrilled to share that the same Copilot experience for report creation is now available for preview in Power BI Desktop. With our current preview, users can create reports faster and easier in the Power BI Desktop experience. You can now open the Copilot pane in report view and ask Copilot to:

• Create a report page – Copilot will create an entire report page for you by identifying the tables, fields, measures, and charts that would help you get started.
• Summarize a semantic model – Copilot will help you understand your Power BI semantic model by summarizing the data in your model.
• Suggest a topic – Copilot will suggest topics for your report pages.

Click here to learn more about how to get started.

That is all for this month! Please continue sending us your feedback and do not forget to vote for other features that you would like to see in Power BI! We hope that you enjoy the update! If you installed Power BI Desktop from the Microsoft Store,  please leave us a review .

Also, don’t forget to vote on your favorite feature this month on our community website. 

As always, keep voting on  Ideas  to help us determine what to build next. We are looking forward to hearing from you!

• paginated reports
• power bi desktop
• Visualization