job application letter for any available vacancy sample

Sample Application Letters for Any Position With & Without Experience

There is nothing wrong with writing a job application without any specific position. Whenever you find difficulty in finding a specific job then it is better to do any available job. It will help you financially until you get your favorite job.

Here are the sample application formats which you can submit to companies to know vacancies in any positions.

Sample Application Letter for Any Position without experience

To HR Manager, Company Name, Address.

Sub: Job application.

Dear Sir/Madam,

My name is [your name] , completed my [education], looking for any job opportunity in your organization. I am ready to do any job.

I am hardworking and a quick learner, therefore I can adapt to any job role. 

Kindly find an enclosed resume along with this letter and please give me an opportunity to work at [company name] .

Thanking you.

Sincerely, Your name. Mobile no.

Sample Application Letter for Any Position with Experience

To The HR Manager, Company name, Address.

Sub: Application for any job position.

I am [your name],  writing this letter to apply for any available job positions at [company name] .

I have __ years of experience as a [previous job] and my educational qualification is ______ but I am willing to accept any job opportunity irrespective of my previous work experience and my education.

Therefore kindly inform me if there are any job opportunities. Please find my enclosed resume with this letter.

Looking forward to hearing from you.

Thanks in advance.

Regards, Your name. Mobile no.

Simple Application Letter for Any Vacant Position

Sub: Application for vacant job positions.

My name is [your name] and I have studied [course name]. I am writing this letter to know about any open job positions in your organization.

I am ready to do any kind of job regardless of my academic qualification.

So kindly let me know if there are any vacant job positions.

Sample Email for Any Available Job Vacancy.

My name is [your name] , I wrote this email to inquire about any vacant job positions at your organization.

My educational qualification is [your education] and I have work experience as [your previous job role ] . But irrespective of my education and experience I am willing to do any job.

Please find my resume attached to this email, and please let me know if there are any available job vacancies.

I hope you help me in this regard.

How to Write an Application Letter without any Specific Position

• Address the application letter to the Human Resource (HR) department, because they will deal with the recruiting process in most of the companies.
• Simply write a subject line as “ Job application ”, don’t mention any specific position in subject line.
• Express your willingness to accept any job offer regardless of your education and experience.
• Mention your education and experience details, so that the HR manager will decide whether they have any suitable job positions for you (or) at least they will try to fit you in any right job.
• Finally attach your resume with the letter and close the letter with your signature.

Recommended:

• Application letters for the post of teacher.
• Employee job joining letter formats in Word

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How to Draft an Application Letter for a Job Vacancy + Samples

Have you ever missed a great opportunity because you were required to submit an application letter but weren’t quite sure what it actually was? It’s good to know that you’re not the only one who has gone through such an experience.

Thankfully, you’ll be happy to know that those dog days are finally over. Today, you’ll learn what a letter of application is and how to create one without hassle . Let’s get started!

Key Takeaways

• As a complement to your resume, an application letter is a document that you send when you’re applying for a job .
• A well-formatted letter of application should include a heading, salutation, introduction, body, closing, and a sign-off .
• To craft a strong application letter, research the job ad to find the requirements, then tailor it to the position .
• Start strong with an impressive achievement, and demonstrate your experience with quantifiable accomplishments . Don’t forget to elaborate on what makes you a good fit for the company
• Finish the document with an impactful closing and encourage a hiring professional to schedule an interview with you.

What is an Application Letter?

Also known as a cover letter, an application letter refers to a document you submit along with your CV or resume when you apply for a job . It allows you to showcase your work history and skills that make you a perfect candidate for the position.

In a letter of application, you have a chance to elaborate on your professional background and provide more detail about your achievements . This way, you’ll not only stand out from the myriad of other candidates, but you’ll also impress a hiring professional with your qualifications and expertise.

Unlike a resume, an application letter isn’t mandatory when you’re applying for jobs unless it’s otherwise specified. However, send a letter of application whenever you’re applying for a job, even if you’re not clearly instructed to do so.

You will instantly be noticed among other applicants, which will boost your chances of landing an interview .

What Should Be Included in an Application Letter?

Just like a cover letter, a well-written application letter should include the following sections:

• A heading —here, you’ll add your personal information (full name and professional title, email address, phone number, and location), date of writing, and a hiring professional’s personal information.
• Greeting or salutation —stay away from the obsolete ‘Dear Sir or Madam’ greeting; instead, go for ‘Dear Hiring Manager’ or, ideally, include their name.
• Introduction —in this section, you should introduce yourself and state the reason for writing.
• Body —this is the most significant part of your application letter. It consists of two or three paragraphs in which you should elaborate on your accomplishments and professional experience.
• Closing —in this part of your letter, you should reiterate your interest and add a strong call to action, i.e., suggest scheduling an interview.
• Sign off and signature —finish your application letter with a sign-off and add your full name below.

How to Write an Application Letter

Crafting a strong application letter may seem like a daunting task. However, with the right guidelines, you’ll manage to write it hassle-free.

Here’s how:

#1. Research the Company You’re Applying At

Researching the advertised position will help you tailor your letter to it. You’ll be able to find out what the company is looking for in a candidate and then adapt the skills, qualifications, and achievements you’ll include in your letter .

Note, though, that this by no means implies that you should “stretch the truth” like 78% of job hunters ; it means that you need to decide what accomplishments and skills of yours will fit the position best and then include them in the document.

#2. Use the Right Application Letter Format

Using the proper application letter format is necessary to avoid winding up with a document that is all jumbled and has no clear paragraphs. Otherwise, your letter will most likely finish up in the trash.

To craft a neat and concise application letter, you should:

• Use a business letter format consisting of a heading, salutation, body, closing, and a sign-off
• Use a professional-looking font, such as Calibri, Cambria, Arial, and Helvetica
• Set the font size to 10.5–12 pt
• Set margins on all sides to 1–1.5 inches

#3. Write a Catchy Opening

To catch a hiring professional’s eye right from the start and intrigue them to read your application letter down to a T, you need a compelling opening paragraph that will be your elevator pitch .

The best way to begin your application letter for a job is to introduce yourself by emphasizing your expertise and achievements that are relevant to the position you’re applying for. This way, you’ll instantly show your competence and impress a hiring professional with what you can do.

Here’s an example:

I am writing to express my interest in the Project Manager position at Pixel Pioneer, as advertised. With over seven years of hands-on experience in project management, coupled with a proven track record of successfully leading and delivering complex projects, I am confident in my ability to contribute effectively to your team.

#4. Demonstrate Your Expertise

The following two to three paragraphs of your application letter are the most significant; here, you should include skills, achievements, and experiences that you have gained so far . However, there are a few things to keep in mind.

Firstly, this section needs to be tailored to the job you’re applying for . Highlight only the accomplishments and experiences that comply with the position requirements.

Secondly, don’t just reiterate what you have already written in your resume . Instead, elaborate on your achievements by adding more detail and information about them.

Check out an example:

In my most recent role at [Company Name], I led a cross-functional team in the successful implementation of [mention a specific project or initiative] that resulted in a [X%] improvement in operational efficiency. This showcased my strategic planning and execution abilities but also demonstrated my proficiency in managing resources, mitigating risks, and exceeding project objectives.

#5. Explain Why You Would be a Good Fit

Your professional expertise and accomplishments won’t mean much if a hiring professional doesn’t see what makes you a good fit for the company.

Elaborate on how your accomplishments and expertise can contribute to the company and help it grow or deal with the challenges it faces.

Here’s how you can do it:

I excel at developing comprehensive project plans, outlining key milestones, and ensuring all project components align with the company’s objectives. My ability to identify potential risks and develop mitigation strategies has been instrumental in project success.

#6. Close Your Application Letter Strongly

Finish your cover letter by expressing gratitude to a recruiter for reading your application letter, and let them know you’re ready to proceed with the hiring process . Include a call to action—subtly say that you are available for an interview and reassure them to schedule it .

This is an important part, as it reveals your readiness to take initiative. Don’t skip it; otherwise, you may be considered a poor candidate.

Thank you for considering my application. I am excited about the opportunity to bring my skills and experience to [Company Name]. I would like to discuss how my qualifications meet the needs of your company in more detail in an interview at your convenience.

Application Letter Samples

If you’re on the lookout for a sample of an application letter that you can use to create your own, you’re at the right place.

Here, you’ll find samples for an entry-level paralegal with no experience and for an experienced cybersecurity analyst.

#1. Entry-Level Paralegal

Michael Nicholson

2657 South Street

Houston, TX

[email protected]

432-212-8212

David Richardson

Hiring Manager

OT Paralegal Services

1242 Gore Street

Dear Mr. Richardson,

I am writing to express my interest in the entry-level paralegal position at OT Paralegal Service. With a strong academic background in law, practical experience gained through internships, and a commitment to excellence, I am confident in my ability to contribute effectively to your legal team.

I recently graduated with a B.A. in Law from the University of Houston, where I developed a solid foundation in legal principles and research. During my academic journey, I honed my analytical skills, attention to detail, and legal writing abilities. My coursework included Intellectual Property and Tax Law, which equipped me with a comprehensive understanding of the legal system.

My internship experience at the Lane Law Firm refined my practical skills in legal research and document preparation. I had the opportunity to assist attorneys with case preparation, conduct legal research, and draft legal documents, such as briefs and memos. Additionally, I developed strong organizational skills by managing and maintaining legal files, ensuring efficient retrieval of information.

I am confident that my academic background, practical experience, and passion for the legal field make me a strong candidate for the entry-level paralegal position at OT Paralegal Service. I am eager to contribute my skills to your dynamic team and am excited about the opportunity to grow as a paralegal within your esteemed organization.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of OT Paralegal Service in an interview at your convenience.

#2. Experienced Cyber Security Analyst

Dennis Roberts

Cyber Security Analyst

4641 Marigold Lane

305-605-1207

REEF Technology

4394 Tyler Avenue

Dear Ms. Stone,

I am writing to express my genuine interest in the Experienced Cyber Security Analyst position at REEF Technology, as advertised on your website. With a solid background in developing and implementing cybersecurity strategies, I am excited about the opportunity to contribute to the success of your cybersecurity team.

In my previous role as a Cyber Security Analyst at Palo Alto Networks, I led and implemented various cybersecurity initiatives aimed at enhancing the overall security posture of the company. This involved conducting thorough risk assessments, implementing security measures, and actively monitoring network activities to identify and respond to potential threats.

One of my notable achievements at Palo Alto Networks was the successful implementation of a new security protocol, resulting in a significant 20% reduction in security incidents. Besides showcasing my technical skills, it underscored my ability to navigate complex security challenges and devise effective solutions.

My experience extends to a strong understanding of cybersecurity frameworks, compliance standards, and best practices. I am well-versed in using the latest cybersecurity tools and technologies, including Nexpose, KisMAC, Sprinto, and Wireshark, to ensure a strong security environment.

What drew me to REEF Technology is its commitment to staying ahead of evolving threats. Your dedication to innovation and strengthening cyber resilience aligns seamlessly with my own commitment to ensuring the confidentiality, integrity, and availability of sensitive information.

Thank you for considering my application. I am eager to bring my expertise to REEF Technology and contribute to the ongoing success of your security operations. I would welcome the chance to discuss how my skills and experiences align with the unique needs of your company in an interview at a time that suits you.

5 Tips for Application Letters

Now that you’ve got an idea of what an application letter should look like, here are five pro tips to polish it to perfection:

• Never submit a generic application letter. Instead , tailor it to every position you’re applying for. This way, you’ll show a recruiter that you’re eager and motivated to get that job.
• Keep it short. An application letter shouldn’t be longer than one page, or 250 to 400 words max. Resist the urge to mention all the achievements you deem important; select only those that are relevant to the position.
• Proofread for spelling and grammar mistakes before submitting. Make sure that your application letter is error-free before you send it; otherwise, it may be discarded, as even 76% of hiring professionals will reject a candidate whose documents have typos and mistakes.
• Use measurable accomplishments . Whenever possible, support your achievements with figures and percentages to give them more credibility.
• Keep a professional tone . Be polite and professional, but don’t forget to show enthusiasm as well. Don’t use slang or informal language, but make sure that you aren’t too formal and stuck up, either.

Final Thoughts

Similarly to a cover letter, an application letter acts as an introduction to your professional history and achievements to a hiring professional. Though not mandatory, this one-page document can significantly improve your chances of landing a job interview .

However, crafting a strong letter of application can be tricky. Hopefully, with our comprehensive guide, you’ll manage to master it and write a compelling one without hassle!

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• Write in a professional manner.
• Mention where you learned of the job vacancy and express your interest in applying.
• List down the qualifications that you have. Include your resume as well.
• End in a professional and uplifting tone.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to inform you of my interest to apply for the job vacancy which you currently have in your company. I saw the ads which you posted on the local newspaper. I am very much interested in joining your prestigious company since I find that I could be an asset by providing my knowledge and skills. You will find attached my resume and a list of my qualifications. I look forward to hearing your positive reply soon.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Application letter for a job vacancy. Sample letter.

Further things to consider when writing application letters to human resources

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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Letter Templates & Example

5 Excellent Application Letter Examples for Job Vacancy

Looking for a job can be intimidating, but an engaging application letter can make all the difference. Whether you’ve never written one before or you’re looking to sharpen your skills, there are plenty of examples of successful application letters out there you can draw inspiration from. In this article, we’ll walk you through a few application letter examples for job vacancies, taking a closer look at what makes them effective. We’ll cover everything from formatting to tone, highlighting key dos and don’ts along the way. By the end of this article, you’ll have a much clearer idea of what a winning application letter looks like, and plenty of examples to edit and personalize as needed. So, let’s dive in!

The Best Structure for an Application Letter example for Job Vacancy

Writing an application letter for a job vacancy can be quite intimidating, especially if you don’t know where to start. The structure of your application letter is just as important as the content you include. Here are some tips on how to structure a winning application letter.

Introduction/Opening Paragraph: Start by introducing yourself and stating the position you are applying for. It is important to grab the reader’s attention right from the beginning, so make sure to mention something that makes you stand out from other applicants. For example, you can mention a specific skill or experience that you have that relates to the job description.

Body Paragraphs: The body paragraphs of your application letter should be used to highlight your qualifications and experience. Take time to research the company and the job description, and use examples from your previous work experience that align with the skills and experiences required for the job. Remember to be specific and use concrete examples to make your case.

Closing Paragraph: The closing paragraph should summarize your interest in the job and your qualifications, and thank the employer for considering your application. You can also include a call to action, such as requesting an interview or further discussion.

Formatting: It is important to make your application letter easy to read and aesthetically pleasing. Use a clear and readable font, such as Times New Roman or Arial, and keep the size between 10-12 points. Also, make sure to include enough white space by using margins of at least 1 inch. Finally, proofread your letter for any typos or grammatical errors before submitting it.

In conclusion, a well-structured application letter can make all the difference in securing your dream job. Start with a strong opening, use body paragraphs to highlight your qualifications, and close with a summary and call to action. Keep your letter formatted cleanly and error-free. With these tips, you’ll be on your way to a successful job application.

Application Letter for Job Opening

Application for available position.

Dear [Hiring Manager],

I am writing to express my interest in the vacant position at your company. I am confident that with my qualifications and experience, I can successfully fulfill the responsibilities of this role and make valuable contributions to your organization.

With [number] years of experience in [industry/position], I have gained extensive knowledge and skills that are relevant to the job opening. My proficiency in [skill/program] and ability to [accomplishment] make me an asset to your team. Additionally, my previous work experience at [company name] has provided me with the necessary background to excel in this new position.

I am excited about the opportunity to work with [company name] and contribute to the success of your organization. Thank you for your time and consideration.

Sincerely, [Your Name]

Application for Part-Time Position

I am writing to apply for the part-time position at your company. As a [current/future] student, I am looking for a flexible work schedule that will allow me to balance my academic studies and gain valuable work experience. I believe that this position will provide me with the opportunity to do both.

With my previous experience in [industry/position], I am confident that I can perform the responsibilities of this role effectively. My proficiency in [skill/program] and ability to [accomplishment] make me a strong candidate for this position. Moreover, my eagerness to learn and grow in the field will allow me to contribute to the success of your organization.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you further.

Best regards, [Your Name]

Application for Change in Department

I am writing to express my interest in changing departments within your organization. While I have enjoyed my time as a [current position], I believe that my skills and experience align more with the responsibilities of [desired position].

Over the past [number] years, I have demonstrated my ability to [accomplishment] through my work in [current department]. I believe that I can apply these skills and experience to the role in [desired department] and make valuable contributions to the team.

Thank you for your consideration. I look forward to discussing this opportunity further.

Application for Internship

I am excited to apply for the internship position at your company. As a [current/future] student in [major], I am eager to gain practical experience in [industry] to further my education and career goals. I believe that the skills and knowledge I have acquired in my studies have prepared me to excel in this role.

Through my coursework and extracurricular activities, I have developed skills in [skill/program]. Additionally, my experience in [volunteer/internship/unrelated position] has allowed me to hone my [relevant skill]. I am confident that these skills will enable me to make meaningful contributions to your team.

Thank you for your time and consideration. I look forward to discussing this opportunity further.

Application for Promotion

Dear [Supervisor/Manager],

I am writing to apply for the [desired position] at your company. With [number] years of experience in [current position], I believe that I have acquired the skills and knowledge necessary for this role. I am eager to bring these skills to the next level and take on more responsibilities within the organization.

During my time as a [current position], I have demonstrated my ability to [accomplishment]. I have also taken on additional responsibilities, such as [specific task/project]. These experiences have prepared me for the challenges and opportunities of the new role.

Thank you for considering my application. I look forward to discussing this opportunity further.

Application for Career Change

I am excited to apply for the available position at your company. After [number] years of working in [current industry/position], I am seeking a new challenge and career change. I am confident that my skills and experience make me a strong candidate for this position.

While my previous experience in [current industry/position] has been valuable, I believe that my skills and interests align better with [desired industry/position]. My skills in [relevant skill] and [relevant skill] are transferable to the new role. Additionally, my eagerness to learn and grow in this field will allow me to contribute to the success of your organization.

Application for Remote Position

I am writing to express my interest in the remote position at your company. With the rise of remote work, I believe that this position will allow me to contribute to your organization while also providing flexibility that is important to me.

With [number] years of experience in [industry/position], I have gained skills in [relevant skill] and [relevant skill]. My ability to [accomplishment] and [accomplishment] make me a strong candidate for this role. Additionally, my ability to work independently and communicate effectively will allow me to succeed in a remote work environment.

Crafting an Effective Application Letter for Your Dream Job

Applying for a job can be daunting, but with a well-crafted application letter, you can increase your chances of securing an interview. Here are some tips to help you write an excellent application letter for your dream job.

• Address the letter to the right person.
• Start with a catchy opening statement that grabs the reader’s attention.
• Highlight your skills and qualifications that match the requirements of the job advertised.
• Focus on achievements and experiences instead of just listing your duties in previous positions.
• Show enthusiasm for the job and the company you are applying to.
• Keep it concise and clear with no more than two pages.
• Tailor your letter to the specific job and company.
• Proofread and edit your letter to avoid any typographical or grammatical errors.

By following these tips, you can create a high-quality application letter that will get you noticed by potential employers. Remember to sell your abilities and experience effectively, and you’re sure to land that dream job you’ve always wanted. Good luck!

FAQs about Application Letter Example for Job Vacancy

What is an application letter?

An application letter is a document sent by a job applicant to a prospective employer, in order to introduce themselves, express their interest in a job opening, and explain why they are a good fit for the job.

What should be included in an application letter?

An application letter should typically include an introduction, a brief explanation of your relevant skills and experience, a statement of your interest in the job, and a closing statement. You may also want to include your contact information and any additional attachments, such as a resume or references.

How should I format my application letter?

Your application letter should be formatted like a formal business letter, with a clear and professional layout. Be sure to include a header with your contact information and the employer’s address, a greeting, a body of text, and a closing with your signature and contact information.

What is the purpose of an application letter?

The purpose of an application letter is to demonstrate to the employer that you are a qualified and enthusiastic candidate for the job. It should be written in a clear and concise manner, and should highlight your relevant skills and experience that make you an ideal candidate for the position.

What are some tips for writing an effective application letter?

Some tips for writing an effective application letter include tailoring your letter to the specific job and employer, emphasizing your relevant skills and experience, using a clear and concise writing style, and proofreading your letter before submitting it.

What should I avoid including in my application letter?

You should avoid including any irrelevant or unnecessary information in your application letter, such as personal details or unrelated work experience. Additionally, you should avoid using overly casual or unprofessional language, as this can reflect poorly on your candidacy.

What should I do after submitting my application letter?

After submitting your application letter, you should follow up with the employer to express your continued interest in the position. You may also want to prepare for a potential interview by researching the company and preparing your responses to common interview questions.

Sending You Off with Best Wishes

That’s all for today! We hope that our application letter example for job vacancy has given you an understanding of how to write an impressive letter. We wish you the best of luck with your job search, and we hope to see you again soon. Stay tuned for more career tips and advice. Until then, thanks for reading and take care!

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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41+ Job Application Letter Examples

Whether you plan to change your company or apply for a job as a fresher, a job application will help you bring a step closer to your dream job and employment templates. The job application letters highlights your related qualifications and experience also gives you the chance to improve your job resume and also, increase the chances of receiving a call letter for the interview.

Application Letter for a Job

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How to Write a Job Application Letter?

• Start Directly – Make sure that you start your application letter with a clear note so that the person reading it knows what it is about. Mention the title of the job. the name of the company, and also the source from where you got the information about the job listing. You can also mention in detail why you are the perfect candidate for the position. But, try and keep the first paragraph crisp and to the point, and lengthy ones can make it a redundancy to read .
• Make It Different From The Resume – Try not to duplicate your resume in your application letter templates , as you are probably going to send the two together.
• Make a Good Case – Your first goal with this professional letter is to make a good case to gain positive feedback from the organization or the hiring manager. Use both your qualifications and your experience to further your case with the company. You can also include background details that tell the letter employer why you are the right match for the position. You can also include parts about how the previous jobs have been a great help to make your preparation for this position.
• Conclude With The Important Details – Make sure to add a thank you printable note after the letter. You can also share your contact details as this gets easier for the employer to follow up with you if there is anything.

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Job application letter with no experience template.

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Customer service executive cover letter writing template.

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Data Entry Job Application Letter

Free data entry operator cover letter template.

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Writing a Formal Job Application Letter:

• Contact Information and Date – If you are sending a hard copy of the application letter, include your contact information, followed by the date. You can skip this step altogether in the case of an Email Letter Application , as you do not have to mention them in the email separately since they will already be present.
• Salutation – The most common salutation for an application letter is”Dear Mr./Ms.” followed by the person’s last name. Try and put to know the name and designation of the person being addressed, this will leave a positive impression on the employer in letter .
• The Body of Email – The body of the email consists of three distinct parts. The first paragraph will mention the job you are applying for and where you found the job listing. The next paragraphs detail how you will be fit for the job and also be a promising asset for the company. In the last part of the Email Cover Letter in PDF , you can thank your employer and also provide the follow-up information.

Engineering Job Application Letter

Free engineering internship cover letter template.

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Home » Best Application Letter for Job Vacancy: 09 Examples & Sample

Best Application Letter for Job Vacancy: 09 Examples & Sample

Are you looking for a Best Application Letter for Job? Applying for a job can be a long and daunting process, but it’s worth it to get the perfect job that fits your skills and personality. In this blog post. Have you ever been interested in a job that’s not currently advertised? If so, how did you go about applying for it? In this blog post, we’ll be discussing the best way to apply for a job vacancy, even if it’s not publicly advertised. Stay tuned. we’ll discuss the best way to apply for a job vacancy and show you how to make an impression on hiring managers.

Have you been on the lookout for a new opportunity, but don’t know how to get your foot in the door? Applying for jobs can be extremely competitive, so it’s important to make sure your application letter stands out. Here are some tips on how to write an application letter that will impress potential employers!

The first step is to do your research and find out what the company is looking for. Next, tailor your letter to match their requirements. Make sure to highlight your skills and experience, and explain why you would be a good fit for the job. Is the job hunt giving you a headache? It’s time to get organized and start drafting your application letter. The best way to grab the attention of a potential employer is to make sure your letter stands out from the rest. Here are a few tips on how to write an effective application letter for any job vacancy. First, take some time to research the company and the position you are applying for.

For More: Cover Letter for PhD Application: 05 Templets ideas

Table of Contents

Best Application Letter for Job Vacancy

Dear Sir/Madam,

I am writing in response to your advertisement at (website) for a sales representative.”

The advertised position is relevant to my qualification and career interests. Further, I believe I am the type of person you are looking for based on our respective goals.

I enclose my resume along with this letter in response to your advertisement for ____________ at (website). I am writing this letter to present myself as a candidate who matches the qualifications you seek. My background, skills, and previous work experience make me the ideal candidate for this position.

I am excited about your business and hope to be a valuable asset to it in the future. I would like to schedule an appointment with you at your earliest convenience.

Thank you very much for your time and consideration, and I look forward to hearing from you soon. Enclosed is my resume.

Warm regards, Your Name – 714-555-1234″

Best Application Letter for Job Vacancy pdf

I take this opportunity to apply for the position of ___________________. Enclosed is my resume. I am looking for a job position as ________________________ because I think my skills and experience are appropriate for this job. I believe that I can play an integral role in meeting your company’s goals, since _________________________________.

Please consider me for this position. Thank you for taking the time to review my qualifications. I look forward to hearing from you soon.

Best Application Letter for a Job Vacancy

I take this opportunity to apply for the position of Cashier. Enclosed is my resume. I am looking for a job opportunity where I can use my communication and interpersonal skills to help the company grow. I am a hard worker, dedicated and trustworthy individual. Here is my resume for your review. Thank you for your consideration. I look forward to hearing from you soon.

Sincerely, Your Name

For More: Part Time Job Cover Letter: 09 Sample Examples

Best Application Letter for Job Vacancy Sample

I am writing to apply for the above position with Glaxo, Inc. With two years experience in food and pharmaceuticals marketing, I feel my experience has uniquely prepared me to be the best candidate for this job. As you can see from my attached resume, I have excellent negotiation and marketing skills–skills that I put to use every day.

I would like the opportunity to highlight my capabilities and the qualities that distinguish me from other candidates.Therefore, if you would allow me a brief phone conversation to provide further information about my experience and qualifications, I believe I will be able to convince you of my suitability for this position.

I look forward to hearing from you and hope to receive a positive response.

Yours sincerely,

So, what do you think? Have we given you enough information to go out and write an amazing job application letter? We hope so! These tips are tried and true, and if used correctly, will show any potential employer just how awesome you are. Remember to be personal, passionate, and positive in your writing- it will make all the difference. And finally, don’t forget to proofread before hitting send! Now get out there and land that dream job. Do you have any questions about the application process or anything else related to this blog post? Let us know in the comments below.

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• Career Planning
• Finding a Job
• Cover Letters

Sample Inquiry Letters to Ask About Available Jobs

What to Include in an Inquiry Letter

Options for addressing the letter, should you use mail or email.

• Sample Inquiry Letters
• Inquiry Letter for a College Graduate
• Networking Inquiry Letter

Include a Copy of Your Resume

• More Ways to Get Noticed

What's a job inquiry letter, and how can it help you get hired? Not every job opening appears on a job board or search engine. Some of the best opportunities are filled internally or  through referrals , so you might have to get proactive to find your dream job at a company you'd love to work for.

One of the best ways to get noticed by an employer is to ask about job openings  before  they’re advertised. Here are some ways to find unadvertised job openings.

Even if the organization isn't hiring, you might be able to capture someone's attention for future reference if you submit a well-written inquiry letter.

Knowing what to say—and what not to say—in the letter can be critical to your success.

Tell the company that you're interested and why, explaining what it is about the organization that caught your attention.

Summarize your skills, education, and experience, and mention how they could help the company.

Ask for an interview and let the reader know you'll follow up within a certain period of time.

Stick to the highlights and leave the details for the resume included with your letter.

Don't embellish and run the risk you'll be tripped up by not-quite-accurate facts when you're questioned during an interview.

Don't act like your desperate—present yourself like you're giving the company an opportunity to speak with you before you look elsewhere.

The bottom line is that an inquiry letter is a sales pitch. You must sell your expertise to the reader and get them thinking about the possibility of hiring you.

Your letter should be written in a professional business letter format:

• Introduce yourself and your interest in the company in the first paragraph.
• The second paragraph should include a brief synopsis of your experience, education, and qualifications—"brief" being the operative word. Focus on the highlights.
• Use the third paragraph to request a meeting to discuss a possible career with the company. You might also mention that you'll follow up by email or telephone in a few days or a week.

If you already know someone at the organization, you can write directly to that individual. Otherwise, to whom you address your letter can depend on the size of the company.

Address it to the CEO or the president of a smaller employer because the person who runs the company will most likely be involved in hiring decisions. For a large company, try to locate someone on the management team who's responsible for the department in which you want to work.

Do be sure to address it to someone. Letters and emails sent to a general email account (careers@company.com)—or to the company without a contact person specified—probably won't get read.

This is one time when bypassing human resources or a hiring manager can make sense, because you aren't applying for a job that's been posted.

Most hiring takes place online these days, but an inquiry letter sent by mail has a better chance of being read than an email message when you're inquiring about unadvertised openings.

If the company is working remotely, an email or LinkedIn message is a good option to use to reach out.

Sample Inquiry Letters Asking About Possible Job Openings

You can use these samples as models to write an inquiry letter asking about job opportunities.  Download the template (compatible with Google Docs and Microsoft Word) or review more examples below.

Inquiry Letter Asking About Possible Job Openings (Text Version)

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Contact Name Title Company Address City, State Zip Code

Dear Mr./Ms. Contact,

For the past ten years, I have followed your career and the success of [Insert name of Employer / Organization] through news events, interviews, and web research. Your dedication to the news media and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small-town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to a position as a regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company and to inquire about possible job openings with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Your Signature (hard copy letter)

Inquiry Letter for a Recent College Graduate

This second example is good to use as a model when you're sending an inquiry to a company as a recent college graduate.

As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a position with a Top Ten accounting firm. Since almost the beginning of my academic major studies, I have researched national accounting firms to determine which might provide challenging career opportunities.

[Insert name of firm] is at the top of my list of “dream employers.”

I am thus writing to inquire if you are anticipating needing either intern or entry-level accountants in the near future. Eager to gain “real world” experience, I am willing to work my way up within your organization.

The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in the areas of financial accounting, auditing, corporate accounting, management accounting, and business tax accounting. Possessed of a strong attention to detail, I meticulously check and double-check my work to ensure that all reports are correct and ready for submission well ahead of deadlines.

I would be grateful if you would add my name to your pool of potential job candidates; a copy of my resume is attached. Please let me know if I can provide you with any additional information – I would welcome the opportunity to speak with you to learn more about career opportunities at [insert name of firm]. Thank you for your time, consideration, and forthcoming response.

Letter Asking About Jobs at a Networking Contact’s Employer

This letter inquires about job openings at a networking contact's employer.

Dear Mr./Ms. Hiring Manager,

My former co-worker, [insert contact’s name], suggested that I write to you to inquire about job openings in your graphic design department.

I’m a passionate fan of [insert company’s name] going back to the days of the Brand X campaign. I’m always excited when something new pops up on your Instagram, and I feel like I can identify [company name’s] work when I encounter it out in the wild. (Bring me in for an interview, and you can test me!)

In my current job as Lead Graphic Designer for [insert employer’s name], I manage a team of five or six designers as well as act as point person for all our projects. I have extensive experience with Adobe Creative Suite, HTML5, and CSS. I’ve attached my resume and a few samples from my portfolio, so that you can see my work for yourself.

I’d love a chance to put my skills to work for you. Thank you for your time, and I hope to hear from you.

Best Regards,

Include a copy of your resume to provide more details about your credentials and background. Take the time to review your resume before you share it with a prospective employer.

Making a few changes can  help your resume get a closer look . For example, you might change your font to something classic and professional, like Arial or Calibri, or add bullets to make it easier to read. In any case, it’s essential to keep your style choices clean and consistent.

Don’t change fonts midway through or overuse formatting like bold and italics. Make sure your resume is easy to read.

It’s also important to customize your resume for each and every job opening. Employers want to hire candidates who are excited about this job, not just any job.

More Ways to Get Noticed by a Company

In most cases, just sending a letter isn't going to get you hired. It's a good first step, but you can help yourself  get hired by a company you'd love to work for  by connecting on social media (including LinkedIn), signing up for  job alerts , and looking for opportunities to connect with company recruiters.