subject line of a cover letter

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With the advancement of technology and shift to the online world, applying for a job via email instead of using job boards has become quite common.

You get a golden opportunity to get remembered by the hiring manager. All you need to do is write an email cover with your resume.

An attention-grabbing, convincing, and appealing email cover letter can easily land you the targeted job interview.

Here’s the summary of topics covered in this detailed article:

• What is an Email Cover Letter?
• How to Send an Email Cover Letter?
• What is the Email Cover Letter Format?
• What are the Tips for Cover Letter Email?

Introduction to Cover Letter

A one-page document complimenting your resume is what a cover letter does. Yes! You submit a cover letter as part of your job application.

A cover letter introduces you and briefly summarizes your professional background. An impressive cover letter can spark the hiring manager’s interest and get them to look forward to your resume.

An email cover letter is a brief message explaining why you're interested in the job position. You detail how your expertise makes you the right candidate. It adds a personal touch to your resume. A cover letter email is usually shorter than a standard letter. It is sent to HR as an email and not as an attachment.

How to Send an Email Cover Letter

A cover letter as an attachment is the norm today. Whether as part of an online job application or in an email, a cover letter is a must. A cover letter email highlights your skills and motivates the hiring manager to read your resume.

Below, in this article, we offer the best advice to prepare an email cover letter. Also, a bunch of the important steps you should take before sending your email cover letter.

Follow the Company’s Instructions

Email cover letters can generally be sent as an email attachment or as the body of your email. Before you attach a cover letter email, check the company’s job application guidelines.

Sometimes companies prefer attachments, while some prefer them as the body of your email message. Keep in mind that if you don’t follow the employer’s instructions, your application may not be considered.

Use a Professional Email Address

When submitting an email cover letter, your email address speaks for you. Use a professional email address, like [email protected] .

Avoid using unprofessional email addresses such as [email protected] .

Add an Informative Subject Line

An informative subject line increases the chances that the recruiter will open your email. Write in less than 60 characters, including your full name and the job position you are applying for. Possible ways to write your email subject line:

• Cover Letter – [Job Title] – [Your Name]
• Cover Letter: [Your Name] for [Job Title]
• [Your Name] Cover Letter: [Job Title]

Save Your File in the Correct Form

Save your file as a .doc or .pdf to preserve the original appearance of your cover letter. Better to change the file name to First Name-Last Name-Cover-Letter. This makes it easier for the hiring manager to view your cover letter once they’ve already downloaded it.

Attach a Cover Letter to the Email

Create a new email message in your email program to attach your cover letter. Choose the paperclip icon, browse through the files and click to attach it to the email.

Write a Brief Email Message

In the body of the email write a simple message letting the hiring manager know you’ve attached a cover letter. Don't make the mistake of leaving the email message blank.

Also Read: How Long Shall a Cover Letter Be?

Include a Proper Email Signature

Add the proper email signature at the end of your email. Also, make it easy for the recruiter to get in touch with you. You can close your email in the format suggested below:

• First Name Last Name
• Email address
• Phone number

Email Cover Letter Format

If this is your first time writing an email cover letter, all this may sound pretty tough.

The fact is, you don't need to be innovative or even a good writer to draught an impressive email cover letter. All you have to do is follow this email cover letter format:

• Header - Add your contact information
• Greet the hiring manager
• Opening paragraph - Grab the attention of HR with 2-3 of your top achievements
• Middle paragraph - Describe your qualities and tell how you're a perfect fit for the job
• Final paragraph - Thank the employer for considering you for the position
• Complimentary closing

Also read : Industry-standard cover letter template to ace your application

What to Include in Each Part of Email Cover Letter

Segregating your email cover letter into distinctive sections will help you maintain a flow to your cover letter and appeal better to recruiters.

Your Contact Information

The header or first section of your email cover letter includes contact information. Your name, address, phone or cell phone number, and email address are what you have mentioned in this section.

Find out more : What is the best way to start a cover letter

Cover Letter Salutation

When sending a cover letter via email, do your research to avoid having to use the generic salutation. The best way is to call the organization’s front office or to review their website.

Also read : To whom should I address my cover letter?

Cover Letter Body

This section of your cover letter has three paragraphs:

• First : This is "the grab" your reader's attention paragraph. You can offer focused information about the job you're seeking and a few core strengths of yours.
• Second : Hook the reader, you can highlight the work performed and achieved results. Draw key competencies from your resume, but don't copy it word for word. You can also showcase your knowledge about the company you are applying to.
• Third : In your closing, summarize what you will bring to the position. Request a meeting or suggest a call.

Finish your letter with "Sincerely" or "Yours truly." Professional correspondence is the best way to close your email cover letter.

Find out more : How to write a cover letter enclosure

Your Signature

You're sending a cover letter via email, so type your name and contact information after your salutation.

Tips for Writing Email Cover Letter

Here are some more tips on how to craft a cover letter email, as well as some cover letter examples you can use to start yours.

Be Informative

When writing an email cover letter, be informative, but get to the point. Introduce yourself, and convince the recruiter to consider your application.

Don't add too much content, you may risk losing the hiring manager’s interest. Better you cut your cover letter email down to only the most relevant information. The standard cover letter length for an email cover letter is approx 400 words.

Easy to Read

For your resume to stand a chance, write a clear and easy-to-read cover letter with a well-formatted body.

Each paragraph should be short, to the point, and no longer than three sentences. If you can’t figure out how to get it right, consider using an email cover letter sample template.

Personalize Your Email Cover Letter

Starting from scratch is more difficult than tweaking. Writing a personalized cover letter won't take long once you have the template in place.

If you just write, "Here is my resume," you may make a far worse impression than if you write a personalized cover letter.

Finish it with Something Remarkable

The final paragraph of your email cover letter decides the recruiter's next step in your application. Encourage the hiring manager to reach out to you with some remarkable words.

You can reiterate your interest in the job profile.

The closing paragraph of your email should come across as confident. Don't be pushy and desperate. Clarify that you’re available and ready to work with the company.

Also read : Common cover letter mistakes that could cost you a job

Email Cover Letter Examples

Subject Line

Job Position - Your Name Salutation Dear Hiring Manager's Name

Opening Paragraph

Your cover letter's first paragraph should contain a self-introduction. Write about who you are, your expertise, where you found the job ad, and why you are applying for the job.

Body Paragraphs

The second paragraph should respond to the job description written by the company. Draw the attention of readers to how your previous job experiences and skills will help you meet the company’s needs. You can also include exact words and phrases from the job descriptions in your cover letter.

• Provide your accomplishments in a bulleted list
• Quantify to emphasize your bullet points

Do some research about the company and explain how you can help them with its mission.

Closing Paragraph

Your cover letter's last paragraph is the call-to-action part. Inform the recruiter that you’d love to go in for an interview with them. Provide your email address and other contact information. Thank them for reading your cover letter.

Signing Off

Sincerely, Your Name Contact Number Your Signature

Email Cover Letter Example:

Subject: Store Manager Position - Robert Sierra Dear Ms. Haddington, I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience. I can offer ABC Company: Over three years of retail management experience Ability to hire, train, and manage staff Payroll management, reports, and inventory control expertise Work experience with visual standards and merchandising high-ticket items In addition, I have outstanding communication skills along with significant retail expertise. When communicating with others, including customers and store employees, I always keep a courteous and professional demeanor. Because of my extensive experience and diverse skill set, I am an excellent candidate for this role. More information about my career and achievements may be found in my resume, which I have attached. I look forward to hearing from you as soon as possible to discuss my suitability on call or in person. Thank you for your consideration, Robert Sierra (216) 234 2323 [email protected]

Key Takeaways

Make the saying first impression is a lasting one true for you. Use your best judgment for each position you apply for. For entry-level jobs, keep your cover letter brief, while for upper-level ones, go into greater detail and include more information.

Here are a few takeaway points from the article:

• A cover letter email should have 250-400 words.
• Along with your resume, you must include a cover letter with your job application.
• The first paragraph of your cover letter should catch the attention of the hiring manager and hold it until the end.
• Address two primary points in your email cover letter: why you're the best candidate and why you're excited to work.
• The majority of your email cover letter's content should be factual, with no fluff or generalizations.

Reach out to us at [email protected] for any professional assistance. With Hiration's career service platform and 24/7 chat service, you will find answers for all your job & career-related queries.

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A strong subject line for your cover letter

Learn to choose an effective subject line.

A first impression is often a lasting impression. But how do you make a strong impression on your first attempt? Well, when applying for a job, a simple way is to use a great subject line in your cover letter. This not only adds weight to the letter but also increases your chance of being noticed and shortlisted. The tips below explain how a good subject line can make your job application more effective.

Make the most of the subject line

Do not leave the subject line on your cover letter blank. It is a small space, but one that can make a huge difference—provided you use the right words. So, rather than write only the job code, try to squeeze in as much info as possible. Only, remember to keep it short. A good example of this would be, ‘Experienced Research Fellow Applying for the Position of Librarian (Job #123)’.

Keep it short and simple

Stick to the basics and do not try anything fancy here. A brief and to-the-point subject line is the key to success. Avoid using any informal words or salutations and keep the humour away. Remember that the employer has very little time to scan through letters. Should he find something inappropriate in your subject line, he might just brush aside your entire application.

Use the right keywords

Nowadays, many employers use an applicant tracking system (ATS). The ATS scans CVs and cover letters for specific keywords. Insert the right keywords in your subject line to ensure that your application reaches the next round of (human) short-listing. For instance, you could write, ‘Experienced Teacher for Third-Grade Teaching Position.”

Finally, in your hurry to send out multiple job applications, do not make an error in the subject line. Proofread and crosscheck to ensure that your subject line is perfect. If you are applying for two jobs simultaneously, the biggest blunder would be to mix up the subject lines of the two cover letters! This could lead to your application being rejected at both places without your CV even being considered. So, be very careful.

• Writing a great email subject line

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• Career Planning
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• Cover Letters

How To Format a Cover Letter (With Examples)

Cover Letter Format Guidelines

• How To Format a Cover Letter

What To Include in Each Section

• Formatting Tips for Cover Letters

Cover Letter Template

When you are applying for a job, how you format your cover letter is important because the letter is one of the first impressions you'll make on an employer. In fact, how you format your letter is almost as important as what you write in it.

A cover letter that is formatted incorrectly, or is difficult to read, can quickly eliminate you from the pool of candidates, so it's important to pay just as much attention to the formatting of your letter as to its content.

Here's information on cover letter formatting guidelines including setting page margins, choosing a font style and size, paragraph and section spacing, and more tips on how to format cover letters for employment.

Formatting includes factors such as page margins , font type and size , line, paragraph and section spacing, and document type. For example, a letter without the correct spacing between paragraphs, or with too much text on a page, is going to look cluttered, or a letter saved as a file type that is not meant for a text document (such as a .jpg or a .png) may prevent the reader from opening and viewing it. 

Adhering to typical standards in formatting is especially important considering that communication skills are important in nearly every field, and failing to compose a readable cover letter will certainly not inspire confidence in your abilities.

On the other hand, a cover letter that is saved correctly and uses sufficient white space , a simple, reasonably sized font, and an appropriate salutation and closing will make a positive impression on your potential employers.

How To Format a Cover Letter

The easiest way to format a letter is to write the letter first, then format it. Once you have all the content ( contact information , why you are applying and qualified, signature, etc.) on the page, you can then easily adjust the margins, font, and alignment. Here's an overview of each section.  

• Contact Section :  How you include your contact information will vary based on how you are sending your cover letter. If you are uploading or mailing a letter, put the information at the top of the page.

With an email cover letter, your contact information should be below your signature.

• Employer Address : How you address the cover letter will depend on how much information you have about the employer. 
• Salutation :  A salutation is the greeting you include at the beginning of a cover letter. Here's how to write a salutation, including what to use if you don't have the name of a contact person to list.
• Body :  The body of a cover letter includes the sections where you explain why you are interested in and qualified for the job for which you are applying. Here's what to include in each section or your letter.
• Paragraphs and  Bulleted Lists :  A more traditional cover letter contains written paragraphs describing your qualifications.
• Closing :  When you're writing a cover letter or sending an email message to apply for a job it's important to close your cover letter in a professional manner. Here's how to close your letter with class.

Here are details on what to include in each section of your cover letter.

Cover Letter Format Example

Your Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information  (if you have it) Name Title Company Address City, State Zip Code

• Cover Letter Contact Section Examples

Salutation Dear Mr./Ms. Last Name,

Cover Letter Greeting Examples : Note: If you do not have a contact name, you can skip the salutation entirely. Or, you can use Dear Hiring Manager, To Whom It May Concern , or one of the other examples listed in the link. Ideally, you will be able to address your cover letter to a specific person. Doing research can help you figure out who is the most appropriate person to receive the letter. Note: If you do not know the gender of your contact, you can write out the person's full name, e.g., "Dear Cory Smith"or "Dear Jordan Parish."

Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. Organize the body of your cover letter into the following paragraphs:

• First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
• Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Think of this section of the cover letter as where you're making a pitch for your fit as an employee and show what makes you a great candidate. Make the connection between your qualifications and the job requirements clear . Use this section to interpret your resume—don't repeat from it verbatim.
• Final Paragraph  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Optionally, you can briefly restate why you would be a good fit for the position.

Complimentary Close Respectfully yours,

• Closing Examples

Handwritten Signature  (for a hard copy letter)

Typed Signature

• Signature Examples

Formatting Tips for Cover Letters

Here are some formatting tips to keep in mind when you are writing your letter:

• Font choices:  The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size. This is no time to break out emoticons or emojis.
• Email versus hard copy letters:  The sample letter below is formatted for a printed out hard copy. If you are emailing your cover letter, you'll need to pay particular attention to the  subject line  of your email. See more tips for  formatting your email cover letter .
• Letter Spacing:  Your letter should be single-spaced. Include a space between every paragraph, and in general, a space between each section of the letter. (That is, there should be a space between the address and the date, and then again between the date and the salutation.)
• Email Spacing: In an email cover letter, where many sections are left off, you will want to include a space between the salutation and between each paragraph, and another space before your complimentary close. 
• Proofreading:  Remember that note about details counting in cover letters? Make sure to avoid errors by carefully proofreading your letter. Here are guidelines for proofreading your cover letter.

Use your word processor's spell check to catch common errors, and then consider reading your letter aloud—or having a friend review it—to catch additional errors.

Download the cover letter template (compatible with Google Docs or Word Online) or read the example below.

@ The Balance 2020

Cover Letter Sample (Text Version)

Molly Smith 21 Spring Street Anycity, NY 12000 555-122-3333 msmith@email.com 

December 11, 2020

John Brown Sales Manager Acme Corp. 321 Main Street Anycity, NY 12000

Dear Mr. Brown,

I wish to apply for the sales position advertised on Monster.com. Terry Johnson suggested that I contact you directly, as we have worked together, and he felt that I would be a good fit with your team.

For the past two years I have been working in sales for Goodman & Co.. I have consistently exceeded my targets and I was recognized last quarter for outstanding service. As an avid cyclist and user of many of your products, I'm aware that Acme Corp. is a company with tremendous potential. I am confident that my experience, communication skills, and ability to convey product benefits effectively would enable me to excel in the sales role.

I would be delighted to discuss with you how I might be an asset to the Acme Corp. sales team. Thank you for your consideration; I look forward to hearing from you.

Respectfully yours,

Signature (hard copy letter)

Molly Smith

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed Dec. 11, 2020.

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How to Write a Subject Line when Sending Your CV by Email

Last Updated: February 15, 2024 References

This article was co-authored by Katrina Georgiou and by wikiHow staff writer, Jennifer Mueller, JD . Katrina Georgiou is a career coach and the founder of Katrina Georgiou Coaching based in Silicon Valley. Katrina helps individuals find new careers as well as career advancement, including resume writing, interview preparation, salary negotiation, and performance reviews. Trained in the co-active method from the Coaches Training Institute (CTI), Katrina uses personalized communication and leadership strategies to support her clients in building successful and fulfilling careers. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewed 357,392 times.

When applying for a job, it's common practice to send your résumé or CV through email. The subject line is the first thing the recipient will see. A brief subject line that lets the recipient know exactly what the email is about and is the best way to make sure your email is read. Generally, your subject line should include the word "résumé" or "CV" along with your name and the job title you're applying for. [1] X Research source

Things You Should Know

• Check for employer instructions first. Otherwise, list your name and the position you’re applying for, and separate elements with hyphens or colons.
• Research the email recipient and mention any common connections with them. Add your top qualification for the job before proofreading carefully.
• Address the email to a specific name if possible. Explain why you’re writing, your interest in the job, details that aren’t in the cover letter, and that your CV is attached.

Including Necessary Information

• Often employers provide a specific formula for the subject line because they have programmed email filters to catch emails from people applying for a specific job. If you don't follow the employer's formula, your email may be overlooked.

• Copy the specific job title, rather than using a generic description such as "entry-level position" or "manager."
• Use your full first and last name in the subject line. Nicknames or shortened names are not appropriate at this stage. If you have an interview , you can let the recipient know what you prefer to be called.

• For example, you might use "CV – Product Developer – Marco Diaz."
• Another subject line format that works is "CV: Marco Diaz for Product Developer." You can also flip these elements around and write "Marco Diaz CV: Product Developer."

Tip: Try to keep your subject line brief. If the recipient views the email on a smartphone or other mobile device, they'll typically only see the first 25 or 30 characters.

• For example, you might use "Marco Diaz for Product Developer: CV Attached."

Polishing Your Subject Line

• If the recipient has a LinkedIn account , this can be a good place to find information on their professional background.
• Reading any articles the recipient has written will also help you prepare for the interview or give you information to add in a follow-up email.

• For example, you might use "CV Recommended by Star Butterfly: Marco Diaz for Product Developer."
• If someone recommended you for the position, put that information at the beginning of the subject line. You want it to be the first thing the recipient reads.

Variation: Common connections aren't always people; they can be places too. If you went to the same school as the recipient or interned with the same company, you might include that as well.

• For example, you might write "CV: Marco Diaz for Product Developer, 20 Years Experience."

• Make sure there are no spelling mistakes or typos. Double-check proper names – even your own – to make sure they're spelled correctly.

Putting Together Your Email

• Traditional letter-writing salutations can seem stiff and overly formal in emails. Instead of typing "Dear Mr. Marley," try "Hello Jacob Marley."

• For example, you might write "I am applying for the position of Product Designer, which I saw posted on my university's job board."

• For example, you might write "I am extremely interested in this position. I have studied product design in college, where I received top marks for my design projects. I believe I could be a tremendous asset to your design team."

• Follow the same guidelines you would if writing a cover letter to print on paper. Try to keep the full letter to under a page, using active, direct language to describe your skills and experience.
• Keep in mind that the recipient may be reading your email on a computer, or on a mobile phone or other mobile device. Use short paragraphs of 3 to 4 words to make your email easier to skim.

• For example, you might write "I've attached a PDF copy of my CV to this email, along with a formal cover letter."

• For example, you might write "Please don't hesitate to contact me if you require any additional information or would like to arrange a meeting. I look forward to hearing from you."
• You might also say that you plan to follow up in a week if you don't hear from them. If you include this in your email, make sure to set yourself a reminder so that you remember to do what you said.

Variation: If you're feeling confident, try changing the "if" to "when." This removes some of the uncertainty. For example, you might write "Please don't hesitate to contact me when you're ready to schedule an interview."

• If you have a website, you might include the URL for that as well. Only do this if it's related in some way to the job you're applying for or demonstrates background and skills that are related to the position.
• If you've formatted a signature for your emails that is automatically applied, there's no need to type your name and contact information.

• PDF is typically the best format to use for your résumé or CV because the contents of the file can't be accidentally changed or deleted.
• If you're also sending a formal cover letter, attach it as a separate document in the same file format as your résumé or CV.
• Save the file with a unique name that includes your first and last name. For example, you might use "Hamilton Alexander Resume.pdf."

Tip: Avoid using spaces or special characters in your file name. They aren't accepted by all operating systems, and may impede the recipient's ability to open the file.

Example Subject Lines to Send CV

Expert Q&A

• Send your email to yourself first to see how it looks and verify that your attachments are easy to open. You might also want to send it to a friend who has a different operating system than you do. [20] X Research source Thanks Helpful 0 Not Helpful 0
• Use a conservative, professional email address to send your résumé or CV, such as one that includes only your first initial and last name. [21] X Research source Thanks Helpful 0 Not Helpful 0
• Unless the employer specifically tells you not to do this in the job listing, it's standard practice to follow up with your email by mailing the employer a hard copy of your résumé or CV and cover letter. [22] X Research source Thanks Helpful 0 Not Helpful 0

• Proofread your résumé or CV carefully before attaching it. Typos and grammatical errors could destroy your chances of being interviewed. Update dates and figures as necessary. Thanks Helpful 1 Not Helpful 0

You Might Also Like

• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-email-a-resume
• ↑ https://www.flexjobs.com/blog/post/5-go-email-subject-lines-job-seekers/
• ↑ https://www.robertwalters.com.au/career-advice/The-perfect-subject-line-when-job-seeking.html
• ↑ https://www.careercontessa.com/advice/cold-email-subject-lines/
• ↑ https://www.gordon.edu/styleguide/checklist
• ↑ https://www.hampshire.edu/corc/emailing-your-cover-letter-and-resume
• ↑ Katrina Georgiou. Career Coach. Expert Interview. 25 June 2020.
• ↑ https://jobs.theguardian.com/article/writing-the-perfect-email-covering-letter

About This Article

To write a subject line when you’re sending your CV by email, make sure to let the reader know exactly what the email is about to ensure it will be read. Before writing your subject line, check for any instructions from the employer, who may have requested specific information or a particular formula. In this case, make sure to follow the instructions precisely to show that you’ve looked at the materials carefully and have an eye for detail. Otherwise, start your subject line with the word “resume” or “CV.” Then, add the exact position and any identification numbers listed in the job posting. You’ll also want to use your full first and last name. Separate each of these elements with hyphens or colons. For example, “CV - Product Developer - Marco Diaz.” To learn how to add your top qualification for the position in your subject line, keep reading! Did this summary help you? Yes No

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