How to Make PowerPoint Notes Invisible During Presentations

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The Notes pane in Microsoft PowerPoint is a handy place to type talking points and other information so that you can reference them when giving a presentation. However, it doesn't look too professional when your potential clients can read your notes as they watch your presentation. To remedy this situation, take advantage of the Presenter View feature in PowerPoint. This feature lets you view your presentation with your speaker’s notes on one monitor, while hiding your notes from your audience as the presentation plays on another monitor.

Connect your computer to a second monitor.

Open the PowerPoint presentation you would like to edit.

Click “Use Presenter View” in the Monitors group on the Slide Show tab. PowerPoint displays the Display Settings pane of the Windows Control Panel.

Click the “Monitor” tab in the Display Settings pane.

Click the monitor icon that represents the monitor you want to use to view your presentation. This is the monitor where your presentation notes will be displayed.

Click the check box next to “This is my main monitor.” If the check box is already selected, proceed to the next step.

Click the monitor icon for the monitor on which you want your notes to be invisible. This will be the monitor where your audience watches your presentation.

Click “Extend my Windows Desktop onto this monitor.” Click “OK.” Your second monitor should now appear in the Show On list in the Monitors group on the Slide Show tab.

Click “Slide Show” in the Presentation Views group on the View tab to play your presentation.

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Andrew Tennyson has been writing about culture, technology, health and a variety of other subjects since 2003. He has been published in The Gazette, DTR and ZCom. He holds a Bachelor of Arts in history and a Master of Fine Arts in writing.

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How to Make PowerPoint Notes Invisible During Presentations

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Microsoft PowerPoint is a useful tool for creating presentations you can use in your business meetings. In addition to its basic functionality, the software also allows you to add notes to each slide; this can help you remember additional talking points and keep you on track when giving your presentation. To avoid looking unprofessional, however, you want to make sure the notes are hidden from your audience while remaining visible to you. You can do this by using the Presenter View feature.

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Connect your computer to the second monitor or projector screen on which you will be giving your presentation.

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Launch PowerPoint and open your presentation.

Click the "Slide Show" tab and select the "Use Presenter View" check box in the Monitors group. This opens the Display Settings configuration window from the Windows Control Panel.

Click the "Monitor" tab in the Display Settings configuration window.

Click the monitor icon corresponding to the monitor where you want your notes to display and select the check box labeled "This Is My Main Monitor." If the check box is already selected, proceed to the next step.

Click the second monitor icon. This icon corresponds to the monitor or screen on which your audience will be watching your presentation. Select the check box labeled "Extend My Windows Desktop onto This Monitor" and click "OK." This adds the monitor or screen to the Show On list found in the Monitors group on the Slide Show tab.

Click the "View" tab and click "Slide Show" in the Presentation Views group to begin your presentation.

  • Microsoft: What Is Presenter View?
  • Microsoft: View Your Speaker Notes Privately, While Delivering a Presentation on Multiple Monitors

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How to Hide Notes in PowerPoint While Presenting?

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Last Updated: Nov. 28, 2023 | FEATURED IN: Blog

Microsoft PowerPoint is a strong presentation tool that allows presenters to incorporate notes to guide them through their slides. However, there may be times when you wish to conceal your notes while presenting, whether to preserve a professional look or keep your material hidden until the appropriate time. In this post, we’ll look at two methods for hiding notes in PowerPoint presentations, allowing you to select the one that works best for you.

How to Hide Notes in PowerPoint While Presenting

How to Hide Notes in PowerPoint While Presenting

Presenting with confidence frequently necessitates a sense of secrecy, which PowerPoint facilitates by providing several methods for hiding your notes. From Microsoft’s official technique to the new TalkEze tool, we’ll walk you through the procedures to ensure your presentations stay polished and professional. Whether you’re giving a key business proposal, an enthralling educational lecture, or any other presentation, these approaches will give you complete control over your material, ensuring that your audience only sees what you desire. So, let’s get started and discover how to hide notes in PowerPoint :

Further Read:

How to Record Video While Reading Script on iOS/Android/PC/Mac? >

How to See Speaker Notes While Presenting? >

8 Best Teleprompter Apps to Deliver Your Speech > 

Table of Contents: hide

Why you want to hide notes in powerpoint, how to hide notes in powerpoint, method 1 – official way, method 2 – talkeze.

Notes are a useful tool in PowerPoint that lets presenters keep track of crucial points, script details, and reminders throughout a presentation. However, there are strong reasons why you should keep these notes hidden when presenting:

Professionalism:

Hiding your notes might improve the professional appearance of your presentation. It creates the idea that you have properly practiced and understood the material, eliminating the need for notes.

Audience Engagement:

If your audience notices your notes, it might be distracting and cause them to lose focus on your message. Hide notes to keep their attention and keep them hooked by your material.

You may be giving sensitive information you do not want your audience to view too soon. Hiding notes guarantees that sensitive information stays hidden until you release it.

Improved Flow:

Knowing your hidden notes might help you deliver them more smoothly and confidently. You can maintain a natural flow and speed throughout your presentation without the distraction of visible notes.

Reduced Anxiety:

Knowing that notes are concealed might help many speakers relax. It gives you peace of mind knowing that if you ever need to refer to your notes, you can do it without anybody noticing.

Creating Suspense:

Hiding notes might be smart. It helps you develop anticipation and tension in your audience, which is particularly useful if you want to divulge essential facts or shocks gradually.

Maintaining professionalism and audience involvement is critical in the area of presentations. One method is to hide notes in PowerPoint, which keeps your information sharp and tidy. In this part, we’ll look at two strategies for concealing notes in PowerPoint while presenting.

PowerPoint allows you to hide notes officially, ensuring your presentation stays clean and distraction-free. Here’s how to go about it:

Step 1. Start PowerPoint and open your presentation.

Step 2. Select “Slide Show” from the ribbon at the top.

Step 3. In the “Monitors” category, choose “Use Presenter View.” Click it.

Choose Presenter View

Choose Presenter View

Step 4. Start your presentation by clicking “Slide Show” in the bottom-right corner.

Step 5. Starting your presentation, the slide you’re showing on the main screen will accompany notes, slide thumbnails, and presentation time on your laptop or other monitor.

Step 6. This approach lets you see your notes and other information while your audience views the slide without interruptions.

While the official PowerPoint solution works well, it does need several displays or devices. TalkEze is the option for a more simplified method that automatically hides notes during screen sharing or recording. TalkEze is a tool that will help you deliver perfect presentations. It’s ideal for expressing oneself without pauses, interruptions, or apparent notes.

If you’re giving a PowerPoint presentation, follow these steps to have TalkEze hide the presenter’s notes:

Step 1. Sign in to your Gemoo account, or you can sign in via Google or Apple ID.

Sign in to Gemoo TalkEze

Sign in to Gemoo TalkEze

Step 2. Visit the Personal Center to check your account information and subscription type.

Note: Review TalkEze’s price options and pick the one that matches your requirements.

Step 4. Set up your Notes in TalkEze before you start creating your script. Add a new script either by inputting it manually or importing a .txt file.

Step 5. Edit your script for readability, altering font size, adding formatting like bold and italic, and picking text colors.

Adjust Font Size And Formating

Adjust Font Size And Formating

Step 7.  Start your PowerPoint presentation slide show. Keep TalkEze script widnow open and it will be automitcally hidden during the recording or live streaming of PPT.

With TalkEze, you can concentrate on presenting your presentation without worrying about your notes being seen by others. It’s a simple option for presenters who appreciate professionalism and a clear narration during presentation.

Finally, whether you use the official PowerPoint technique or TalkEze’s automatic approach, hiding notes may substantially improve your presentations. It keeps your audience interested, maintains professionalism, and keeps your material within reach. So, the next time you present with PowerPoint, try using these techniques to up your presentation game.

Final Thought

Maintaining a polished and competent delivery is essential in the presenting arena. Hide notes in PowerPoint is a simple but efficient approach. Whether you use the official PowerPoint approach or TalkEze’s seamless automation, your audience will enjoy a distraction-free, entertaining presentation. This not only boosts your professionalism but also keeps your material in the limelight, where it belongs. So, while preparing your next PowerPoint presentation, remember these tips. They are the keys to taking your presentations to the next level and creating an impression on your audience.

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How to Share PowerPoint Without Showing Notes

powerpoint presentation hide notes from audience

PowerPoint presentations often contain speaker notes – extra information and reminders that you add for your own reference when giving a presentation. While useful for the presenter, you usually don’t want the audience to see these notes.

When sharing a PowerPoint file with others, you may accidentally reveal all the notes. Fortunately, PowerPoint makes it easy to share a “clean” presentation that hides notes, comments, and other extras you don’t want everyone to see.

Remove Notes Before Sharing

The simplest approach is to delete notes and comments before sending or uploading your PowerPoint file:

  • Delete speaker notes: In Normal view, right-click the slide thumbnail and choose “Delete Speaker Notes” to remove notes from an individual slide. To delete all notes at once, go to the View tab and click “Hide Speaker Notes” in the Show group.
  • Delete comments: Go to the Review tab and click the dropdown arrow under “Delete”. Choose “Delete All Comments in Presentation” to erase comments.
  • Check for hidden slides: Click the Slide Sorter view button to check for any hidden slides you may have forgotten about. Delete as needed.

Once you’ve cleaned up the file, notes and other extras will stay hidden when sharing the PowerPoint.

Export a Notes-Free Version

Instead of editing your original, you can export a clean copy of the presentation:

  • Go to the File tab and choose “Export” > “Create Handouts”
  • In the Create Handouts window, choose to export slides with 1 slide per page
  • Uncheck the box for “Keep slide notes” and click “Create Handouts”
  • Save the new notes-free presentation file and share that version instead

Set Up Slide Show to Omit Notes

To share a presentation you’ll be displaying live over video chat or screen sharing, configure the slide show to hide notes:

  • Go to Slide Show tab > Set Up group > Set Up Slide Show
  • Under “Show type” choose “Browsed by an individual (window)”
  • Uncheck the box for “Show presenter view”

When you present the slide show, notes will not be visible to the audience.

Share View-Only Access via Office 365

If your presentation is stored on OneDrive or SharePoint in Office 365, you can share a view-only link. Recipients can see the slides but not download or edit the file:

  • Upload the PowerPoint file or save it directly to OneDrive or a SharePoint document library
  • Click the “Share” button in the upper right and choose “Get a link”
  • From the dropdown next to the link, choose “View only”
  • Copy and send the view-only link to recipients

Use PowerPoint Online to Hide Notes

You can upload a PowerPoint file to PowerPoint Online and present it live to an audience without ever showing your notes:

  • Upload your file to OneDrive
  • Open PowerPoint Online and select your presentation
  • Click “Present” > “Present Online” to start a session
  • Use the tools in Presenter view to control the slide show while the audience only sees slides

Print Without Notes Using PDF Option

To share a presentation as a PDF handout without notes or comments:

  • Go to File > Export > Create PDF/XPS Document
  • In the options dialog, uncheck “Document properties” and “Comments”
  • Click Options to open the Publish as PDF or XPS window
  • Under “Include non-printing information” uncheck “Speaker notes”
  • Click OK, choose a save location, and click Publish

The exported PDF will contain only slide content, omitting notes and comments.

Set Permissions Before Sharing

Using Microsoft 365, you can password protect files or limit editing so recipients can only view or comment – not change slides:

  • From the File tab, choose Info > Protect Presentation > Encrypt with Password
  • Or instead, under “Permissions”, choose to restrict formatting and editing before sharing

By limiting permissions ahead of time, you avoid having to follow up or worry about other people modifying your work.

Remember the Audience When Adding Notes

What seems like an insignificant note to you could be embarrassing, offensive, or confusing to others if accidentally shared. Before adding notes:

  • Consider your audience – Don’t write notes you wouldn’t want strangers or colleagues reading.
  • Reread notes before sending – Scan notes even in presentations you’ve used before in case you added something private or unprofessional.
  • Use initials instead of names – Vague references protect privacy better than specifics.

Following these best practices will allow you to freely take notes without worrying about accidentally revealing them.

With a few simple precautions, you can confidently share PowerPoint presentations without accidentally baring your behind-the-scenes notes and comments:

  • Delete or hide notes before sharing your file
  • Export a clean copy or PDF that omits non-slide content
  • Configure slide show settings to keep notes private
  • Use view-only sharing features in Office 365
  • Remember your audience when writing notes

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How to Share PowerPoint Without Showing Notes (Step-By-Step)

PowerPoint is a powerful productivity tool used for creating business proposals, project management, and academic content. However, when sharing presentations, the need for privacy arises, especially for personal notes. This guide offers practical steps on how to share PowerPoint without showing notes, ensuring both sharing and privacy are well-balanced.

How to Share PowerPoint Without Showing Notes

If you want to share your PowerPoint presentation on Zoom without showing your notes to the audience, you have several options to do so. In this article, you will learn how to hide, remove, or make your notes invisible during your presentation.

Hiding all notes with a single click

One of the easiest ways to share your PowerPoint presentation without showing your notes is to hide them with a single click. This method will make your notes disappear from the screen, but they will still be saved in your PowerPoint file. You can use this method if you don’t need to see your notes during your presentation, or if you want to quickly hide them before sharing your screen.

In this section, we will learn how to hide all notes in PowerPoint:

Step 1: Open the Presentation that needs its notes hidden in PowerPoint.

Step 2: Locate the Notes button on the Status bar at the bottom of the page.

Step 3: A single click suffices to hide notes across all slides seamlessly.

Make PowerPoint notes invisible during the Presentation

Another way to share your PowerPoint presentation without showing your notes is to make them invisible during your presentation. This method will allow you to see your notes and slides on your own screen, while the Zoom meeting participants only see your slides. To use this method, you need to have an additional monitor or a virtual desktop app like Spaces.

You will also need to adjust the display settings of your monitors and the slide show options of your PowerPoint. This method is useful if you want to have more control over your presentation and see your notes without switching windows.

Step 1: Attach your computer to an additional monitor.

Step 2: Open the desired PowerPoint presentation for editing.

Step 3: On the Slide Show tab, select "Show Presenter View" in the Monitors section.

Step 4: This will open the Display Settings panel in the Windows Control Panel.

Step 5: In the Display Settings panel, navigate to the "Monitor" tab.

Step 6: Pick the icon representing the monitor where you intend to view your presentation notes.

Step 7: Check the box marked "This is my primary monitor". If it's already selected, proceed to the next step.

Step 8: Opt for the monitor icon corresponding to the screen where your presentation notes should remain concealed (the one visible to your audience).

Step 9: Choose "Extend my Windows Desktop onto this monitor" and press "OK". Your second monitor should now be listed in the Show On options on the Slide Show tab.

Step 10: Lastly, navigate to the View tab and click "Slide Show" in the Presentation Views group to initiate your presentation.

Delete Notes entirely from all Slides in a Presentation

Do you want to delete notes from your PowerPoint presentation completely? This can be useful if you want to reduce the file size, protect your privacy, or avoid any errors or inconsistencies in your notes. There are different ways to delete notes from PowerPoint, but one of the simplest methods is to use the Document Inspector.

The Document Inspector allows you to check your presentation for any hidden or personal information, such as notes, comments, or metadata. By using the Document Inspector, you can remove notes from all the slides in your presentation at once. Let’s learn how to remove notes from PowerPoint before sharing the file with others:

Step 1: Launch PowerPoint and access the "File" tab in the screen's upper left corner.

Step 2: Navigate to the left sidebar and click "Info", then select "Check for Issues".

Step 3: In the Check for Issues drop-down menu, choose “Inspect Document”, this will open a Document Inspector window.

Step 4: Inside the Document Inspector window, choose "Inspect".

Step 5: If any notes are detected, they'll be highlighted during inspection. Click "Remove All" to remove any notes present in the Presentation.

Step 6: Upon removal, click on “Close” to close the window. Your presentation is now devoid of notes, ready to be shared seamlessly.

You have learned how to share your PowerPoint presentation on Zoom without showing your notes using three different methods. Each method has its own advantages and disadvantages, depending on your situation and preferences.

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1. Can I share a PowerPoint presentation without sharing the speaker notes?

Yes, you can share a PowerPoint presentation while keeping your speaker notes private, ensuring flawless presentation while maintaining the confidentiality of private speaker notes. You can achieve this by clicking on the Presenter View in the Slide Show tab. It's a function that allows you to see your slides, notes, and a timer on your screen while your audience only sees the slides on a monitor or screen.

2. What should I do if the shared PowerPoint presentation looks different on other devices?

There are a few reasons why a shared PowerPoint presentation might look different on other devices. Here are some things to check:

Font compatibility

Screen Resolution

Display Settings

Software Compatibility

Elevating Your Presentation Privacy with Ease

In this article, you discovered a valuable technique for how to share PowerPoint without showing Notes while upholding your privacy. This involves a clever way of keeping your personal notes private, without the need for direct sharing. To implement this solution, the WPS Office software stands out as the perfect tool, offering a user-friendly platform to seamlessly put these concepts into practice. Don't hesitate to download WPS Office now and start applying this effective approach.

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  • 5. How to Fix Export to PowerPoint Not Showing Up in Word ( Easy & Quick)
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How to Show or Hide the Speaker Notes in Powerpoint 2013

Even if you have spent an extraordinary amount of time crafting the perfect presentation about a topic that you know inside and out, it can be difficult to give a presentation. Public speaking can be overwhelming, and large presentations often contain a high number of slides, making it difficult to memorize everything you want to say.

Fortunately Powerpoint 2013 lets you add speaker notes to your slides , which can serve as a helpful way to make sure you hit all of your speaking points. Our guide below will show you how to show or hide the speaker notes below your slides, depending on whether you need to edit them, or if you would prefer they not be visible when you are editing your slides.

How to View or Hide Speaker Notes Below Slides in Powerpoint 2013

The steps in this article will show you how to control the display of the speaker notes that appear below your slides when you are in the editing view in Powerpoint 2013. This will allow you to toggle them off if you want to make your slides bigger, or you can display them if you want to view or edit the notes.

Need to share your presentation with someone that doesn’t use Powerpoint ? Our article on how to save Powerpoint with PDF as notes can show you one option.

Step 1: Open your presentation in Powerpoint 2013.

Step 2: Click the View tab at the top of the window.

how to show speaker notes in powerpoint 2013

Step 3: Click the Notes button in the Show section of the ribbon. The speaker notes are displayed below the slide, at the bottom of the window , when they are enabled. Additionally you can see the speaker notes at the side of the screen when you are in presenter view .

how to hide speaker notes in powerpoint 2013

While the steps above will help you to control the display of your speaker notes, you might be interested in controlling whether or not they print as well. Find out how to print your slides with speaker notes if you want to be able to follow along while you present, or if you want to give your audience a copy of the presentation that includes your speaker notes.

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Powerpoint: can you share a presentation but hide the notes so they can't be viewed by others?

Marking a ppt presentation as final doesn't seem to be the answer.  Locking elements...not sure it would apply to notes section??

I want to email a final presentation to someone, but I don't want them to be able to access/view the notes section.  Is it possible to "lock" the notes section?

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Steve Rindsberg

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  • Volunteer Moderator

You can't lock the notes section.

You can, however, save a copy of the presentation and then delete the notes, either manually from Note Pages view, or using VBA macros.

If you only have to do this to one or two presentations and they're not huge, manually would be best.

There's a VBA example here:

Delete notes page text (or text and shapes) http://www.pptfaq.com/FAQ00178_Delete_notes_page_text_-or_text_and_shapes-.htm

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How to See Your Notes When Presenting in PowerPoint

A person standing in front of a powerpoint presentation

As a presenter, delivering a seamless and confident presentation is key to making a lasting impression. However, it can be challenging to remember every detail of your presentation, especially if you have a lot of content to cover. Fortunately, with PowerPoint’s Presenter View, you can easily access your notes and confidently deliver your presentation. In this article, we will cover all aspects of using PowerPoint’s Presenter View to enhance your presentation.

Table of Contents

Why You Need to See Your Notes When Presenting in PowerPoint

Presenting without having your notes at hand can be daunting and can affect the quality of your presentation. Whether you are presenting in front of a small group or a large audience, you will need to have access to your notes. This will help you deliver your presentation confidently, as you will have a clear idea of what to say or do next. In addition, having your notes visible can help you stay focused on the topics you want to cover and avoid straying off-topic.

Another reason why it is important to see your notes when presenting in PowerPoint is that it can help you manage your time effectively. By having your notes visible, you can keep track of the time and ensure that you are covering all the important points within the allocated time frame. This can help you avoid rushing through the presentation or running out of time before you have covered all the key points.

Furthermore, having your notes visible can also help you engage with your audience better. When you are confident and well-prepared, you are more likely to make eye contact with your audience and use body language effectively. This can help you build a connection with your audience and keep them engaged throughout the presentation.

How to Access Presenter View in PowerPoint

Before you can access Presenter View, you need to have a PowerPoint presentation open in Slide Show mode. Once your presentation is open, simply click on the ‘Slide Show’ tab and check the box beside ‘Use Presenter View.’ Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

Presenter View is a great tool for giving presentations, as it allows you to see your notes and upcoming slides while your audience only sees the current slide. You can also use Presenter View to zoom in on specific parts of your slide, draw on your slides, and even use a virtual laser pointer to highlight important information. To exit Presenter View, simply press the ‘Esc’ key on your keyboard.

Understanding the Presenter View in PowerPoint

Presenter View is a powerful tool that enables you to manage your presentation effectively. It comprises several elements, including:

  • The slide display area, which shows the slide that your audience sees.
  • The notes section, which displays any text that you have added as notes or comments.
  • The timer, which can help you stay within your allotted time.
  • The navigation controls, which let you move forward and backward in your presentation easily.
  • The zoom slider, which enables you to zoom in and out of your slides for added detail.
  • The laser pointer and highlighter tools, which allow you to emphasize important points on your slides.

Presenter View also allows you to preview upcoming slides, giving you a chance to prepare for the next section of your presentation. This feature can be especially helpful if you need to refer to specific information on a later slide.

In addition, Presenter View provides a way to keep your audience engaged by allowing you to add annotations to your slides. You can draw attention to specific areas of your slide, highlight key points, or even add additional information that may not be included in the slide itself.

Setting Up Presenter View: Step-by-Step Guide

If you want to customize your Presenter View experience, follow these steps:

  • On the ‘Slide Show’ tab, click ‘Set Up Slide Show.’
  • Under ‘Multiple Monitors,’ select the ‘Use Presenter View’ checkbox.
  • If you’re using a single monitor, select the ‘Display slide show on’ option and choose your primary monitor.
  • If you’re using dual monitors, select the ‘Display slide show on’ option and choose the monitor that you want to display Presenter View on.
  • Customize the Presenter View by selecting the options that you want to use, such as speaker notes, the timer, and the navigation controls.
  • Click ‘OK.’ Your Presenter View should now be set up.

It’s important to note that not all versions of PowerPoint have the Presenter View feature. If you don’t see the ‘Use Presenter View’ checkbox under ‘Multiple Monitors,’ it’s likely that your version of PowerPoint doesn’t support this feature. In this case, you may need to upgrade to a newer version or use a different presentation software that offers Presenter View.

How to Customize Presenter View Settings in PowerPoint

If you have specific preferences for Presenter View, you can customize it by following these steps:

  • Click the ‘Settings’ button in the Presenter View toolbar.
  • Select the options that you want to use, such as the color scheme, font size, and slide size.
  • Click ‘Save Changes’ to apply your changes.

Customizing your Presenter View settings can greatly enhance your presentation experience. For example, you can choose to display your notes on one screen while your audience sees only the slides on the other screen. Additionally, you can select the option to display a timer or a clock to help you keep track of time during your presentation. Experiment with different settings to find what works best for you and your audience.

Using Presenter View on Dual Monitor Setup

If you have a dual-monitor setup, you can use Presenter View to present your slides on one screen while managing your notes and tools on the other screen. To do this, simply select the ‘Use Presenter View’ checkbox under ‘Multiple Monitors’ in the ‘Set Up Slide Show’ dialog box. Once you start presenting, the Presenter View screen will appear on the secondary monitor, while the slides will appear on the primary screen.

Presenter View is a great tool for presenters who want to keep their notes and tools hidden from the audience. With Presenter View, you can see your notes, upcoming slides, and a timer, while your audience only sees the current slide. This feature is especially useful for longer presentations, where you may need to refer to your notes or keep track of time.

Another benefit of using Presenter View is that it allows you to easily navigate through your presentation. You can use the arrow keys on your keyboard to move forward or backward through your slides, or you can use the thumbnails on the Presenter View screen to jump to a specific slide. This makes it easy to adjust your presentation on the fly, without having to interrupt the flow of your presentation.

Troubleshooting Common Issues with Presenter View in PowerPoint

If you experience common issues with Presenter View, such as notes not displaying correctly, audio not working, or distorted visuals, try these troubleshooting tips:

  • Make sure that your computer meets the minimum system requirements for using Presenter View.
  • Check that the correct audio output is selected in the control panel.
  • Review your slides and notes to ensure that there are no formatting errors.
  • Try closing other open applications to free up system resources.
  • Ensure that your computer is updated with all available updates.
  • Try reinstalling or repairing PowerPoint to eliminate any software conflicts.

However, if these troubleshooting tips do not resolve your issues, there may be other factors at play. One possible cause of issues with Presenter View is outdated or incompatible drivers for your computer’s graphics card. Check with your computer manufacturer or graphics card manufacturer to see if there are any updates available.

Another potential issue could be related to your computer’s display settings. Make sure that your display settings are optimized for the resolution and aspect ratio of your presentation. You may also want to try adjusting the scaling settings to see if that improves the display of your slides and notes.

Tips and Tricks for Effective Note-taking During Presentation

To get the most out of Presenter View, try these effective note-taking tips:

  • Organize your notes by slide or topic to stay on track during the presentation.
  • Use bullet points and keywords to keep your notes concise and easy to read.
  • Include cues or action words to remind you of any demonstrations, animations, or other interactive elements in your presentation.
  • Use the highlighter tool to draw attention to the most critical points.

Enhancing Your Presentation with Presenter View

Presenter View can enhance your presentation in several ways, such as by allowing you to add visual aids and multimedia elements, manage your time effectively, and engage your audience. By using Presenter View, you can keep your presentation on track, highlight key information, and maintain your audience’s attention throughout.

The Importance of Rehearsing Your Presentation with Presenter View

Practicing your presentation with Presenter View can help you become familiar with the interface, identify any errors or issues, and ensure that your presentation will run seamlessly. Use Presenter View during your presentation rehearsal to simulate the actual presentation environment and get a feel for how it works.

Taking Advantage of the Laser Pointer and Highlighter Tools in Presenter View

The laser pointer and highlighter tools are handy for emphasizing key points on your slides and improving audience engagement. To use them, simply press and hold the ‘Ctrl’ key and click the mouse to activate the laser pointer or highlighter. Release the key to deactivate them.

How to Switch Between Slides and Notes during a Presentation

If you need to switch between slides and notes during your presentation, simply click the ‘Notes’ button in the Presenter View toolbar. This will display your notes and allow you to scroll through them as needed.

Utilizing the Timer and Countdown Features of Presenter View

The timer and countdown features are useful for keeping your presentation on track and ensuring that you do not exceed your allotted time. To use them, simply enable the ‘Timer’ feature in the ‘Settings’ section of Presenter View. You can then set the countdown time and choose whether to display it during the presentation or keep it hidden.

Sharing Your Screen Using Presenter View in Microsoft Teams or Zoom Meetings

If you are using Microsoft Teams or Zoom Meetings to deliver your presentation remotely, you can still use Presenter View by sharing your screen. To do this, simply select the ‘Share Screen’ option and choose the ‘Presenter View’ screen. This will allow you to present your slides while keeping your notes and controls visible to you for an uninterrupted presentation experience.

By following the steps and tips outlined in this article, you can use PowerPoint’s Presenter View to deliver a polished and professional presentation that wows your audience. Always remember to rehearse your presentation before the actual day so that you’re comfortable with the tools and settings for Presenter View, and ready to tackle any issue that might arise.

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How to Read Notes While Presenting in PowerPoint: Mastering Unseen Cues

As we often find ourselves in front of an audience, delivering a presentation is an art cultivated by preparation and skillful use of tools. PowerPoint, a staple in such scenarios, offers features that can advance the way we present information. A critical feature of this software is the ability to read notes inconspicuously while presenting. This is quintessential for staying on track without compromising engagement with the audience. Our notes act as prompts, ensuring a smooth delivery and aiding us in covering all key points without overwhelming the viewers with text-heavy slides.

A person pointing at notes on a printed paper while standing in front of a projected PowerPoint presentation

The Presenter View in PowerPoint is specifically designed for this purpose. It effectively provides a private view where we can glance at our notes, see upcoming slides, and manage the presentation flow discreetly. This feature is particularly useful when dealing with complex topics that require cues or when we need to maintain eye contact with the audience while presenting data or insights. We’ve gathered methods and best practices to utilize the Presenter View, so you can present with confidence, ensuring your message is delivered clearly and professionally.

  • 1.1 Using Presenter View
  • 1.2 Configuring Display Settings
  • 1.3 Connecting to Monitors and Projectors
  • 2.1 Transitioning Between Slides
  • 2.2 Utilizing Slide Thumbnails and Controls
  • 2.3 Managing Slide Visibility
  • 3.1 Adding and Formatting Notes
  • 3.2 Viewing Notes During Presentations
  • 3.3 Maintaining Eye Contact with the Audience
  • 4.1 Using Physical Presentation Tools
  • 4.2 Troubleshooting Common Issues

Setting Up Your Presentation Environment

A laptop connected to a projector, with a PowerPoint presentation on the screen and a separate window open for reading notes. A podium or desk with a microphone and a clicker for advancing slides

Preparing the technical aspects of a PowerPoint presentation ensures that we can confidently deliver content with the support of our notes. It’s crucial to have the right setup in place to manage what we are viewing versus what the audience sees.

Using Presenter View

When using PowerPoint, we often rely on Presenter View to simultaneously see our speaking notes and upcoming slides while the audience views only the current slide. To activate this in PowerPoint, we select the “Slide Show” tab and then check the “Use Presenter View” box. On a single monitor setup, Presenter View will appear on our screen, and if we’re connected to a second monitor or projector, PowerPoint will automatically extend the view to the audience display.

Configuring Display Settings

We need to ensure that our primary monitor displays the Presenter View and the secondary monitor or projector shows the slide show to our audience. If they’re reversed, we can access the display settings within PowerPoint and select “Swap Presenter View and Slide Show” to correct it. This adjustment is made from the task bar at the top of Presenter View.

Connecting to Monitors and Projectors

Connecting to an additional monitor or projector is straightforward. With Windows, under the ‘Display settings’, we set up our display to ‘Extend’ mode. This allows us to have different content on our laptop (Presenter View) and the external screen (presentation for the audience). With our presentation mode configured correctly, our focus can remain on delivering an impactful presentation, knowing that the audience is only seeing what’s intended for their eyes.

Navigating Slides While Presenting

In our experience, smooth navigation through slides is key to maintaining audience engagement. Paying attention to how we transition and manage slide visibility can make or break a presentation.

Transitioning Between Slides

When we’re presenting, moving seamlessly from the current slide to the next is crucial. We typically advance slides using the arrow keys or a clicker. To go back to a previous slide, we use the up arrow or the ‘previous’ button. Quick keyboard shortcuts are also useful. “N” for next and “P” for previous can save us time during a presentation.

Utilizing Slide Thumbnails and Controls

It’s invaluable to use slide thumbnails to anticipate our next move without disrupting the flow for our audience. Many of us find ourselves needing to skip ahead or revisit a topic; for this, the slide sorter view comes in handy. We can access this by pressing “See All Slides” or by selecting the grid icon in Presenter View. Our control over the presentation extends to not just navigating but also emphasizing points by momentarily hiding our content with the ‘black slide’ feature. By pressing “B”, we can refocus the audience before revealing the next slide.

Managing Slide Visibility

Maintaining control over what our audience sees can be as simple as utilizing the ‘unblack slide show’ feature, which we activate by pressing “B” or “W” to return to the presentation from a blank screen. This tool is particularly effective when we need a moment to field questions or discuss a point without distraction.

Optimizing Notes for Effective Presentations

Understanding how to effectively add, format, and view your notes ensures you remain connected with the audience while presenting. We’ll explore how to make the most of PowerPoint’s features to keep your delivery fluent and engaging.

Adding and Formatting Notes

When we add notes to PowerPoint slides, it’s essential to consider the font size and the amount of text. Stick to key points and use bullet points to organize your thoughts. Here’s how we recommend formatting your notes:

  • Keep font size between 14-18pt for readability.
  • Use bullet points to break up information.
  • Make important words bold for quick reference.

Viewing Notes During Presentations

To view notes during presentations without sharing them with the audience, Presenter View is ideal. Ensure your laptop or tablet is placed so that you can see the screen without turning away from the audience. Utilize the vertical scroll bar to navigate through notes if needed. Keep your notes concise to minimize scrolling, which can be done in Normal view by selecting the Notes Page option.

Maintaining Eye Contact with the Audience

Eye contact is crucial as it keeps the audience engaged and shows confidence. Position your device to ensure you can glance quickly at your notes and then back to your audience. Consider a smartphone as a remote to change slides, which allows the freedom to move and maintain better eye contact. Remember, practicing with Presenter View beforehand helps us get comfortable with the setup and makes it second nature to maintain eye contact during the actual presentation.

Incorporating these strategies into our preparation can dramatically improve the effectiveness of our presentations, ensuring that we deliver a clear and engaging message to our audience.

Enhancing Presentations with Tools and Equipment

To elevate your presentation, it’s essential to effectively employ various tools and equipment. By integrating these elements, our presentations can become more engaging and professional.

Using Physical Presentation Tools

When presenting, physical tools such as laser pointers and highlighters can help draw the audience’s attention to key information. Best practices suggest the use of a laser pointer to guide the audience through bullet points or key data. As for the highlighter, it can be useful on a tablet or phone to emphasize critical parts of digital documents.

Troubleshooting Common Issues

In the midst of utilizing technology, issues may arise. Should our webcam not display the proper presenter view, swapping displays is often the solution. Zoom and other virtual meeting applications usually have a “Swap Presenter View” feature which can be toggled within the app settings. It’s key to regularly practice with your equipment to avoid hiccups during actual presentations.

  • Check connections and settings if the remote control isn’t working.
  • Ensure webcam is properly aligned for a more personal engagement during Zoom meetings.
  • Have backup tools handy – spare pen, tablet, or phone to manage slides.

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powerpoint presentation hide notes from audience

Hide or show a slide

If there is a slide that should be included in the presentation file, but you don't want it to appear in the slide show, you can hide the slide.  

A hidden slide remains in the file; it is merely hidden when you run Slide Show view. You can switch between the Hide Slide  and Unhide Slide options for any slide in the presentation. 

While editing slides in Normal view, in the navigation pane on the left, you can hide or unhide a slide, as described below. In Slide Sorter view, you can use the same method to hide or unhide a slide. And while you're presenting to an audience, you can unhide a slide, as described below.

Hide a slide

In the left navigation pane, select the thumbnail image of the slide you want to hide.

Hidden slide

Unhide a slide

In the left navigation pane, select the hidden slide you want to unhide.

Right-click the slide, then select  Unhide Slide .

Show a hidden slide during a presentation

If you're in Slide Show view and you decide that you want to show a hidden slide, you can do so:

Right-click the current slide and select See All Slides .

The screen switches to a thumbnail list of all the slides in the presentation.

Select the hidden slide you want to show.

The selected slide is shown full-screen and the slide show resumes.

If you are using presenter view, your audience won't see the steps you take to select the slide. They will simply see the slide you select in step 2.

Right-click the slide, and then click Unhide Slide .

Select grid view

In the left navigation pane, select the slide you want to hide.

in PowerPoint for Mac, the "hidden slide" icon is the universal "prohibited" symbol.

Control-click the slide, then select  Unhide Slide .

Do one of the following:

If you're presenting with the full screen slide show on all monitors, go to the slide that appears before the hidden slide, and then press H.

If you're using Presenter view, move the pointer to the bottom of the screen to access the slide navigation pane, and then click the hidden slide.

Why hide slides?

Hiding slides is particularly useful when you have added slides to a presentation that provide different levels of detail on the subject matter, perhaps for different audiences. You can mark these slides as hidden so that they are not displayed in your main slide show, but you can still access them if you need to. 

For example, a member of your audience might ask you to explain an item in more detail. In that case, you can reveal the hidden slides that contain those details. However, if time is short and the audience is comprehending the concepts that you are delivering, you may want to keep the slides with the supplementary information hidden so that you can continue your presentation without visibly skipping over slides.

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COMMENTS

  1. How to Make PowerPoint Notes Invisible During Presentations

    Step 1. Connect your computer to a second monitor. Step 2. Open the PowerPoint presentation you would like to edit. Step 3. Click "Use Presenter View" in the Monitors group on the Slide Show tab. PowerPoint displays the Display Settings pane of the Windows Control Panel. Step 4.

  2. How to Make PowerPoint Notes Invisible While Presenting

    Step 2: Enable Presenter View. In PowerPoint, click on the 'Slide Show' tab and check the 'Use Presenter View' box. Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the 'Monitors' group on the 'Slide Show' tab.

  3. How to Hide Notes in PowerPoint While Presenting

    Open the slide with the notes you want to customize. Highlight the text you want to format. Select the font size, color, and style you want to add from the 'Home' tab under the 'Font' section. You can also insert images you want to appear in the notes. Save your changes and exit the customization section.

  4. How to Make PowerPoint Notes Invisible During Presentations

    2. Open the PowerPoint presentation you would like to edit. 3. Click "Use Presenter View" in the Monitors group on the Slide Show tab. PowerPoint displays the Display Settings pane of the ...

  5. How to Make PowerPoint Notes Invisible During Presentations

    Step 6. Click the second monitor icon. This icon corresponds to the monitor or screen on which your audience will be watching your presentation. Select the check box labeled "Extend My Windows Desktop onto This Monitor" and click "OK." This adds the monitor or screen to the Show On list found in the Monitors group on the Slide Show tab.

  6. How to Hide Notes in PowerPoint While Presenting?

    PowerPoint allows you to hide notes officially, ensuring your presentation stays clean and distraction-free. Here's how to go about it: Step 1. Start PowerPoint and open your presentation. Step 2. Select "Slide Show" from the ribbon at the top. Step 3. In the "Monitors" category, choose "Use Presenter View.". Click it.

  7. How to Share PowerPoint Without Showing Notes

    To share a presentation as a PDF handout without notes or comments: Go to File > Export > Create PDF/XPS Document. In the options dialog, uncheck "Document properties" and "Comments". Click Options to open the Publish as PDF or XPS window. Under "Include non-printing information" uncheck "Speaker notes". Click OK, choose a save ...

  8. Start the presentation and see your notes in Presenter view

    Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.

  9. How to Hide Notes in PowerPoint

    To hide notes in PowerPoint, follow these steps. Firstly, open your PowerPoint presentation and navigate to the slide where you want to hide the notes. Then, click on the 'Notes' button at the bottom of the PowerPoint window to open the notes pane. After that, simply delete the notes that you want to hide.

  10. How to view notes in PowerPoint while presenting

    On the ' Slide Show ' tab, in the ' Set Up ' group, select Set Up Slide Show option. After that, In the 'Set Up Show' dialog box that appears on screen, choose Automatic. When you ...

  11. Hide Notes Pane when sharing Powerpoint slide in Teams

    Thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back.

  12. How to Hide or Show Notes in PowerPoint

    In today's tutorial, we will teach you how to hide or show notes in PowerPoint.Open PowerPoint.Click on Notes at the bottom panel to hide them. You can see t...

  13. How to Share PowerPoint Without Showing Notes (Step-By-Step)

    In this section, we will learn how to hide all notes in PowerPoint: Step 1: Open the Presentation that needs its notes hidden in PowerPoint. Step 2: Locate the Notes button on the Status bar at the bottom of the page. Step 3: A single click suffices to hide notes across all slides seamlessly. Make PowerPoint notes invisible during the Presentation

  14. How to Show or Hide the Speaker Notes in Powerpoint 2013

    Step 1: Open your presentation in Powerpoint 2013. Step 2: Click the View tab at the top of the window. Step 3: Click the Notes button in the Show section of the ribbon. The speaker notes are displayed below the slide, at the bottom of the window, when they are enabled. Additionally you can see the speaker notes at the side of the screen when ...

  15. Powerpoint: can you share a presentation but hide the notes so they

    Replied on October 19, 2016. Report abuse. You can't lock the notes section. You can, however, save a copy of the presentation and then delete the notes, either manually from Note Pages view, or using VBA macros. If you only have to do this to one or two presentations and they're not huge, manually would be best. There's a VBA example here:

  16. Seeing your Speaking Notes in PowerPoint while presenting slides in a

    Step 2: Set up the PowerPoint Slide Show in a window. Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the "Browsed by an individual" mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button.

  17. Present on multiple monitors (and view speaker notes privately)

    Deliver your presentation on two monitors. On the Slide Show tab, in the Set Up group, click Set Up Slide Show. In the Set Up Show dialog box, choose the options that you want, and then click OK. If you choose Automatic, PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes ...

  18. How to See Your Notes When Presenting in PowerPoint

    If you want to customize your Presenter View experience, follow these steps: On the 'Slide Show' tab, click 'Set Up Slide Show.'. Under 'Multiple Monitors,' select the 'Use Presenter View' checkbox. If you're using a single monitor, select the 'Display slide show on' option and choose your primary monitor.

  19. How to Read Notes While Presenting in PowerPoint: Mastering Unseen Cues

    When using PowerPoint, we often rely on Presenter View to simultaneously see our speaking notes and upcoming slides while the audience views only the current slide. To activate this in PowerPoint, we select the "Slide Show" tab and then check the "Use Presenter View" box. On a single monitor setup, Presenter View will appear on our ...

  20. Add speaker notes in PowerPoint

    Record a presentation Video; Print a presentation Video; Next: Animation, audio, & video ... You can see your notes on your computer, but your audience only sees your slides. Add speaker notes. Select Notes below the slide. Type your notes. Select Notes if you want to hide your speaker notes. Use Notes while you present. In Presenter View, ...

  21. hide powerpoint presenter mode from your audience on Zoom ...

    When you are presenting a powerpoint over zoom, here is a fast way to see your presenter notes while sharing only the slides with your audience when you only...

  22. Hide or show a slide

    Right-click the current slide and select See All Slides. The screen switches to a thumbnail list of all the slides in the presentation. Select the hidden slide you want to show. The selected slide is shown full-screen and the slide show resumes. If you are using presenter view, your audience won't see the steps you take to select the slide.