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How To Write A Presentation 101: A Step-by-Step Guide with Best Examples

How To Write A Presentation 101: A Step-by-Step Guide with Best Examples

Jane Ng • 02 Nov 2023 • 8 min read

Is it difficult to start of presentation? You’re standing before a room full of eager listeners, ready to share your knowledge and captivate their attention. But where do you begin? How do you structure your ideas and convey them effectively?

Take a deep breath, and fear not! In this article, we’ll provide a road map on how to write a presentation covering everything from crafting a script to creating an engaging introduction.

So, let’s dive in!

Table of Contents

What is a presentation , what should be in a powerful presentation.

  • How To Write A Presentation Script
  • How to Write A Presentation Introduction 

Key Takeaways

Tips for better presentation.

  • How to start a presentation
  • How to introduce yourself

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Presentations are all about connecting with your audience. 

Presenting is a fantastic way to share information, ideas, or arguments with your audience. Think of it as a structured approach to effectively convey your message. And you’ve got options such as slideshows, speeches, demos, videos, and even multimedia presentations!

The purpose of a presentation can vary depending on the situation and what the presenter wants to achieve. 

  • In the business world, presentations are commonly used to pitch proposals, share reports, or make sales pitches. 
  • In educational settings, presentations are a go-to for teaching or delivering engaging lectures. 
  • For conferences, seminars, and public events—presentations are perfect for dishing out information, inspiring folks, or even persuading the audience.

That sounds brilliant. But, how to write a presentation?

How To Write A Presentation

How To Write A Presentation? What should be in a powerful presentation? A great presentation encompasses several key elements to captivate your audience and effectively convey your message. Here’s what you should consider including in a winning presentation:

  • Clear and Engaging Introduction: Start your presentation with a bang! Hook your audience’s attention right from the beginning by using a captivating story, a surprising fact, a thought-provoking question, or a powerful quote. Clearly state the purpose of your presentation and establish a connection with your listeners.
  • Well-Structured Content: Organize your content logically and coherently. Divide your presentation into sections or main points and provide smooth transitions between them. Each section should flow seamlessly into the next, creating a cohesive narrative. Use clear headings and subheadings to guide your audience through the presentation.
  • Compelling Visuals: Incorporate visual aids, such as images, graphs, or videos, to enhance your presentation. Make sure your visuals are visually appealing, relevant, and easy to understand. Use a clean and uncluttered design with legible fonts and appropriate color schemes. 
  • Engaging Delivery: Pay attention to your delivery style and body language. You should maintain eye contact with your audience, use gestures to emphasize key points, and vary your tone of voice to keep the presentation dynamic. 
  • Clear and Memorable Conclusion: Leave your audience with a lasting impression by providing a strong closing statement, a call to action, or a thought-provoking question. Make sure your conclusion ties back to your introduction and reinforces the core message of your presentation.

slides presentation write

How To Write A Presentation Script (With Examples)

To successfully convey your message to your audience, you must carefully craft and organize your presentation script. Here are steps on how to write a presentation script: 

1/ Understand Your Purpose and Audience:

  • Clarify the purpose of your presentation. Are you informing, persuading, or entertaining?
  • Identify your target audience and their knowledge level, interests, and expectations.
  • Define what presentation format you want to use

2/ Outline the Structure of Your Presentation:

Strong opening: .

Start with an engaging opening that grabs the audience’s attention and introduces your topic. Some types of openings you can use are: 

  • Start with a Thought-Provoking Question: “Have you ever…?”
  • Begin with a Surprising Fact or Statistic: “Did you know that….?”
  • Use a Powerful Quote: “As Maya Angelou once said,….”
  • Tell a Compelling Story : “Picture this: You’re standing at….”
  • Start with a Bold Statement: “In the fast-paced digital age….”

Main Points: 

Clearly state your main points or key ideas that you will discuss throughout the presentation.

  • Clearly State the Purpose and Main Points: Example: “In this presentation, we will delve into three key areas. First,… Next,… Finally,…. we’ll discuss….”
  • Provide Background and Context: Example: “Before we dive into the details, let’s understand the basics of…..”
  • Present Supporting Information and Examples: Example: “To illustrate…., let’s look at an example. In,…..”
  • Address Counterarguments or Potential Concerns: Example: “While…, we must also consider… .”
  • Recap Key Points and Transition to the Next Section: Example: “To summarize, we’ve… Now, let’s shift our focus to…”

Remember to organize your content logically and coherently, ensuring smooth transitions between sections.

Ending: 

You can conclude with a strong closing statement summarizing your main points and leaving a lasting impression. Example: “As we conclude our presentation, it’s clear that… By…., we can….”

3/ Craft Clear and Concise Sentences:

Once you’ve outlined your presentation, you need to edit your sentences. Use clear and straightforward language to ensure your message is easily understood.

Alternatively, you can break down complex ideas into simpler concepts and provide clear explanations or examples to aid comprehension.

4/ Use Visual Aids and Supporting Materials:

Use supporting materials such as statistics, research findings, or real-life examples to back up your points and make them more compelling. 

  • Example: “As you can see from this graph,… This demonstrates….”

5/ Include Engagement Techniques:

Incorporate interactive elements to engage your audience, such as Q&A sessions , conducting live polls , or encouraging participation.

6/ Rehearse and Revise:

  • Practice delivering your presentation script to familiarize yourself with the content and improve your delivery.
  • Revise and edit your script as needed, removing any unnecessary information or repetitions.

7/ Seek Feedback:

You can share your script or deliver a practice presentation to a trusted friend, colleague, or mentor to gather feedback on your script and make adjustments accordingly.

More on Script Presentation

slides presentation write

How to Write A Presentation Introduction with Examples

How to write presentations that are engaging and visually appealing? Looking for introduction ideas for the presentation? As mentioned earlier, once you have completed your script, it’s crucial to focus on editing and refining the most critical element—the opening of your presentation – the section that determines whether you can captivate and retain your audience’s attention right from the start. 

Here is a guide on how to craft an opening that grabs your audience’s attention from the very first minute: 

1/ Start with a Hook

To begin, you can choose from five different openings mentioned in the script based on your desired purpose and content. Alternatively, you can opt for the approach that resonates with you the most, and instills your confidence. Remember, the key is to choose a starting point that aligns with your objectives and allows you to deliver your message effectively.

2/ Establish Relevance and Context:

Then you should establish the topic of your presentation and explain why it is important or relevant to your audience. Connect the topic to their interests, challenges, or aspirations to create a sense of relevance.

3/ State the Purpose

Clearly articulate the purpose or goal of your presentation. Let the audience know what they can expect to gain or achieve by listening to your presentation.

4/ Preview Your Main Points

Give a brief overview of the main points or sections you will cover in your presentation. It helps the audience understand the structure and flow of your presentation and creates anticipation.

5/ Establish Credibility

Share your expertise or credentials related to the topic to build trust with the audience, such as a brief personal story, relevant experience, or mentioning your professional background.

6/ Engage Emotionally

Connect emotional levels with your audience by appealing to their aspirations, fears, desires, or values. They help create a deeper connection and engagement from the very beginning.

Make sure your introduction is concise and to the point. Avoid unnecessary details or lengthy explanations. Aim for clarity and brevity to maintain the audience’s attention.

For example, Topic: Work-life balance

“Good morning, everyone! Can you imagine waking up each day feeling energized and ready to conquer both your personal and professional pursuits? Well, that’s exactly what we’ll explore today – the wonderful world of work-life balance. In a fast-paced society where work seems to consume every waking hour, it’s vital to find that spot where our careers and personal lives harmoniously coexist. Throughout this presentation, we’ll dive into practical strategies that help us achieve that coveted balance, boost productivity, and nurture our overall well-being. 

But before we dive in, let me share a bit about my journey. As a working professional and a passionate advocate for work-life balance, I have spent years researching and implementing strategies that have transformed my own life. I am excited to share my knowledge and experiences with all of you today, with the hope of inspiring positive change and creating a more fulfilling work-life balance for everyone in this room. So, let’s get started!”

Check out: How to Start a Presentation?

slides presentation write

Whether you’re a seasoned speaker or new to the stage, understanding how to write a presentation that conveys your message effectively is a valuable skill. By following the steps in this guide, you can become a captivating presenter and make your mark in every presentation you deliver.

Additionally, AhaSlides can significantly enhance your presentation’s impact. With AhaSlides, you can use live polls, quizzes, and word cloud to turn your presentation into an engaging and interactive experience. Let’s take a moment to explore our vast template library !

Frequently Asked Questions

1/ how to write a presentation step by step .

You can refer to our step-by-step guide on How To Write A Presentation Script:

  • Understand Your Purpose and Audience
  • Outline the Structure of Your Presentation
  • Craft Clear and Concise Sentences
  • Use Visual Aids and Supporting Material
  • Include Engagement Techniques
  • Rehearse and Revise
  • Seek Feedback

2/ How do you start a presentation? 

You can start with an engaging opening that grabs the audience’s attention and introduces your topic. Consider using one of the following approaches:

3/ What are the five parts of a presentation?

When it comes to presentation writing, a typical presentation consists of the following five parts:

  • Introduction: Capturing the audience’s attention, introducing yourself, stating the purpose, and providing an overview.
  • Main Body: Presenting main points, evidence, examples, and arguments.
  • Visual Aids: Using visuals to enhance understanding and engage the audience.
  • Conclusion: Summarizing main points, restating key message, and leaving a memorable takeaway or call to action.
  • Q&A or Discussion: Optional part for addressing questions and encouraging audience participation.

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Create a presentation

Create a presentation in PowerPoint

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Create presentations from scratch or start with a professionally designed, fully customizable template from Microsoft Create .

Open PowerPoint.

In the left pane, select New .

Select an option:

To create a presentation from scratch, select Blank Presentation .

To use a prepared design, select one of the templates.

To see tips for using PowerPoint, select Take a Tour , and then select Create , .

Create new PowerPoint

Add a slide

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the  Home tab, in the  Slides  section, select  New Slide .

In the Slides section, select Layout , and then select the layout you want from the menu.

PowerPoint slide layouts

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as  Font , Increase Font Size , Decrease Font Size ,  Bold , Italic , Underline , etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

PowerPoint format text

Add a picture, shape, and more

Go to the  Insert  tab.

To add a picture:

In the Images section, select Pictures .

In the Insert Picture From menu, select the source you want.

Browse for the picture you want, select it, and then select Insert .

To add illustrations:

In the Illustrations section, select Shapes , Icons , 3D Models ,  SmartArt , or Chart .

In the dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it.

Insert Images in PowerPoint

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Few of us feel entirely comfortable writing a presentation. There is something very daunting for many people about the process of moving your thoughts from your head to paper (or a series of slides on the computer).

However, there are things that you can do to help yourself. These include knowing your material well and taking time to consider what you want to say.

This page provides advice on how to write a presentation. It discusses the initial writing, and then also explains how to review and edit your work. This will help to ensure that your presentation is as effective as possible.

Before you start...

Before you start to write your presentation, you need certain information: the objective, the subject, and details of the audience, for example. For more about this, see our page on Preparing Your Presentation .

Based on the information you have gathered, you should also have started to develop your ideas and select the main points to include. For more about this, see our page on Organising Your Material .

Some basic starting points

There are two really important things to remember when starting to write a presentation:

1. Give your presentation an introduction, a main message, and a conclusion.

Some people summarise this as ‘say what you’re going to say, say it, then say what you’ve said’ .

However, that is not the whole story. Your introduction needs to ‘set the scene’ a bit and give a broad outline of what you are going to cover in your presentation. If you are using presentation software such as PowerPoint, this should be a single slide. Your conclusion needs to sum up and present your main message to your audience, probably again in a single slide.

If you are taking questions after your presentation, and you are using PowerPoint, you will probably have a slide up on the screen during questions. You could, of course, have a final slide that says something like “Thank you for listening, any questions?”, or gives your contact details.

However, you could also leave up a final slide that highlights your conclusions.

This will help to ensure that your key messages remain in the minds of your audience.

2. Think about using stories to get your message across

We are hard-wired by thousands of years of evolution to listen to stories. Stories helped us survive by reminding us about important behaviours. We therefore tend to remember them much better than dry lists of facts or bullet points.

It is much easier to work with this than ignore it.

There are two aspects of this.

First, you should try to think about your presentation as telling a story to your audience. What is the point that you are trying to make, and how can you best get it across?

Second, it is helpful to use stories as part of your presentation . For example, if you start by telling a story or anecdote, it will act as a ‘hook’ to draw in your audience. You can also use stories to illustrate each point you want to make. Of course, your story has to link to your main message, because you can pretty much guarantee that your audience will remember the story much longer than the conclusion!

Structuring Your Presentation

The structure and content of your presentation will of course be unique to you.

Only you can decide on the best way to present your messages.  However, you might like to consider some standard presentation structures for inspiration:

1. Harnessing the Power of Three

In public speaking and rhetorical debate, as well as in much communication, three is a magic number.  The brain finds it relatively easy to grasp three points at a time.

People find three points, ideas or numbers, easier to understand and remember than four or more. 

You could therefore structure your presentation using the magic number of three.

For example, your presentation should have three main elements: the introduction, middle and conclusions. Within the main body of your presentation, divide your key message into three elements and then expand each of these points into three sub-points.  If you are using a visual aid such as PowerPoint, limit the number of bullet points to three on each slide and expand on each of these as you go along.

What should you do if you have more than three points to make?

Reduce them until you don’t have more than three points!

Your audience will probably only remember three of your five or six points anyway—but which three? Do the work for them, and identify the three most important points, and leave the others out.

2. What, Why, How?

An alternative structure uses the questions “What?”, “Why?” and “How?” to communicate your message to the audience. In a way, this also harnesses the power of three, but is a special case for driving action.

“What?” identifies the key message you wish to communicate. Think about the benefit of your message for your audience. What will they gain, what can they do with the information, and what will the benefit be?

“Why?” addresses the next obvious question that arises for the audience .  Having been told “what”, the audience will naturally then start to think “why should I do that?”, “why should I think that?” or “why should that be the case?”. Directly addressing the “why?” question in the next stage of your presentation means that you are answering these questions and your talk is following a natural route through the material. This will ensure that you have the audience on your side immediately.

“How?” is the final question that naturally arises in the audience’s mind . They want to know how they are going to achieve what you have just suggested.  Try not to be too prescriptive here. Instead of telling people exactly how they should act on your message, offer suggestions as to how they can act, perhaps using examples.

You should try to back up what you say with evidence. You can use case studies, personal examples or statistics here, but try to ensure that you use them in the form of stories.

There is more about this on our page Presenting Data .

Editing Your Content

Once you have a first draft of your presentation, it is important to review and edit this.

This will help to ensure that it really does get your message across in the most effective way.

When editing presentation content, you should consider:

The language . Make sure that what you are saying will be clear to your audience. Remove any jargon and try to use plain English instead. If necessary, explain terms when you first use them.

Sentence structure .  Use short sentences and keep the structure simple. Remember that you will be talking through your ideas and that the audience will be listening rather than reading.

The flow . Make sure that your presentation structure leads your audience through your ideas and helps them to draw your conclusion for themselves.

Use metaphors and stories to aid understanding and retention.

‘Hooks’ to get and hold the audience’s attention . Ensure that you have included several ‘hooks’ at various points in the presentation. This will help you to get and then keep the audience’s attention. These might be stories, or audience participation, or some alternative visual aids , such as a short video.

Check, and double check, for spelling and grammar . Make sure that any presentation slides or illustrations, titles, captions, handouts or similar are free from spelling mistakes.

Ideally, you should take a break from the presentation before editing so that you can look at your writing with a fresh pair of eyes.

You might also want to ask a friend or colleague to have a look, particularly at the flow and the language. If possible, ask someone who is not familiar with the material .

A final thought

The actual writing of your presentation is really the final stage of your preparation.

If you have done your homework, you will already be clear about the reason why you are presenting, the subject matter, and the main points you want to make. Actually putting it down on paper should therefore be relatively straightforward.

Continue to: Deciding the Presentation Method Preparing for a Presentation

See also: Organising the Presentation Material Working with Visual Aids Coping with Presentation Nerves Dealing with Questions

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How to Make a PowerPoint Presentation (Step-by-Step)

  • PowerPoint Tutorials
  • Presentation Design
  • January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

  • Change the slide order
  • Reset your layout
  • Change the slide dimensions
  • Use PowerPoint Designer
  • Format text
  • Format objects
  • Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

  • The Application Header
  • The Ribbon (including the Ribbon tabs)
  • The Quick Access Toolbar (either above or below the Ribbon)
  • The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

  • The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The PowerPoint Ribbon in the Microsoft Office Suite

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

  • Online Pictures
  • Screenshots
  • Screen Recording

The Slides Pane

The slides pane in PowerPoint is on the left side of your workspace

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

  • A SmartArt graphic,
  • A 3D object,
  • A picture from the web,
  • Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

  • A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

  • Click on the  Picture  icon
  • Find  a picture on your computer and select it
  • Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

  • Using graphics in PowerPoint
  • Inserting icons onto slides
  • Adding pictures to your PowerPoint
  • How to embed a video in PowerPoint
  • How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

  • The background color automatically changes across all slides
  • The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
  • The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

  • Gradient fill
  • Picture or texture fill
  • Pattern fill
  • Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

  • Go to the  Design tab in the Ribbon
  • In the Variants area, click on the  dropdown arrow  and select  Colors
  • Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

  • Go to the  Design tab  in the Ribbon
  • Click on the  dropdown arrow  in the  Variants  area
  • Select  Fonts
  • Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

  • Select the  element
  • Go to the  Animations tab in the Ribbon
  • Click on the  dropdown arrow  to view your options
  • Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

  • Click on the Preview button in the Animations tab
  • Click on the little star  next to the slide
  • Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

  • Navigate to the  Animations tab
  • Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

  • Select the  slide
  • Go to the  Transitions tab in the Ribbon
  • In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
  • Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

  • Click on the Preview  button in the Transitions tab
  • Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

  • Navigate to the  File tab
  •  Select  Save As  on the left
  • Choose  where you want to save your presentation
  • Name  your presentation and/or adjust your file type settings
  • Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

  • Hit Ctrl+P on your keyboard
  • Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

  • Printer: Select a printer to use (or print to PDF or OneNote)
  • Slides: Choose which slides you want to print
  • Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
  • Collated or uncollated (learn what collated printing means here )
  • Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

  • How to print multiple slides per page
  • How to print your speaker notes in PowerPoint
  • How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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What It Takes to Give a Great Presentation

  • Carmine Gallo

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Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

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  • Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

  • Whether you need to deliver any demonstrations
  • How  knowledgeable the audience  already is on the given subject
  • How much interaction you want from the audience
  • Any time constraints there are for your talk
  • What setting you are in
  • Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

  • What is your presentation’s aim?
  • Who are the audience?
  • What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

Good presentation structure is important for a presentation

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

  • Introduce your general topic
  • Explain your topic area
  • State the issues/challenges in this area you will be exploring
  • State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
  • Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
  • Show a preview of the organisation of your presentation

In this section also explain:

  • The length of the talk.
  • Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
  • If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

  • Main points should be addressed one by one with supporting evidence and examples.
  • Before moving on to the next point you should provide a mini-summary.
  • Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
  • Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

  • Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
  • Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
  • Summarise the main points, including their implications and conclusions
  • Indicate what is next/a call to action/a thought-provoking takeaway
  • Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Questions being asked after a presentation

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

  • Explain why the product is valuable.
  • Describe why the product is necessary.
  • Explain what problems it can solve for the audience.
  • Demonstrate the product  to support what you’ve been saying.
  • Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

  • Briefly frame the issue.
  • Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
  • Provide the solution and explain why this would also help the audience.
  • Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

  • Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

  • Go into the issue in detail showing why it’s such a problem – use logos and pathos.
  • Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
  • After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

  • Now that you’re aware of the overview, let’s begin with…
  • First, let’s begin with…
  • I will first cover…
  • My first point covers…
  • To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

  • In the same way…
  • Likewise…
  • Equally…
  • This is similar to…
  • Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

  • What part of the presentation you covered – “In the first part of this speech we’ve covered…”
  • What the key points were – “Precisely how…”
  • How this links in with the overall presentation – “So that’s the context…”
  • What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

  • Start your introduction by standing in the centre of the stage.
  • For your first point you stand on the left side of the stage.
  • You discuss your second point from the centre again.
  • You stand on the right side of the stage for your third point.
  • The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

  • An intro slide outlining your ideas
  • A  summary slide  with core points to remember
  • High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

  • Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
  • A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
  • Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
  • Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

  • There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
  • The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
  • The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

  • 7 design tips for effective, beautiful PowerPoint presentations
  • 11 design tips for beautiful presentations
  • 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

  • Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
  • Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
  • Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
  • The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

20 Great Examples of PowerPoint Presentation Design [+ Templates]

Carly Williams

Published: January 17, 2024

When it comes to PowerPoint presentation design, there's no shortage of avenues you can take.

PowerPoint presentation examples graphic with computer monitor, person holding a megaphone, and a plant to signify growth.

While all that choice — colors, formats, visuals, fonts — can feel liberating, it‘s important that you’re careful in your selection as not all design combinations add up to success.

→ Free Download: 10 PowerPoint Presentation Templates [Access Now]

In this blog post, I’m sharing some of my favorite PowerPoint tips and templates to help you nail your next presentation.

Table of Contents

What makes a good PowerPoint presentation?

Powerpoint design ideas, best powerpoint presentation slides, good examples of powerpoint presentation design.

In my opinion, a great PowerPoint presentation gets the point across succinctly while using a design that doesn't detract from it.

Here are some of the elements I like to keep in mind when I’m building my own.

1. Minimal Animations and Transitions

Believe it or not, animations and transitions can take away from your PowerPoint presentation. Why? Well, they distract from the content you worked so hard on.

A good PowerPoint presentation keeps the focus on your argument by keeping animations and transitions to a minimum. I suggest using them tastefully and sparingly to emphasize a point or bring attention to a certain part of an image.

2. Cohesive Color Palette

I like to refresh my memory on color theory when creating a new PowerPoint presentation.

A cohesive color palette uses complementary and analogous colors to draw the audience’s attention and help emphasize certain aspects at the right time.

slides presentation write

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It‘s impossible for me to tell you the specific design ideas you should go after in your next PowerPoint, because, well, I don’t know what the goal of your presentation is.

Luckily, new versions of PowerPoint actually suggest ideas for you based on the content you're presenting. This can help you keep up with the latest trends in presentation design .

PowerPoint is filled with interesting boilerplate designs you can start with. To find these suggestions, open PowerPoint and click the “Design” tab in your top navigation bar. Then, on the far right side, you'll see the following choices:

slides presentation write

Badge (Theme)

I’m particularly fond of this PowerPoint design style.

By using lines and contrasting elements — like a burst, as shown below — you add depth to your slides. This can help your content capture and hold your audience's attention more easily.

slides presentation write

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

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How to Use ChatGPT to Make a PowerPoint Presentation

Despite their short time being available to the general public, AI tools like ChatGPT have become indispensable for students. These solutions help them write compelling texts, compose vivid poetry, and polish codes.

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While these solutions have been primarily known for their generative capabilities, only some students know about their versatility in creating captivating PowerPoint presentations. Custom-Writing.org experts has prepared this guide to teach college-goers how to use ChatGPT to make a PPT presentation. Perfect for beginners, our tips will elevate your demonstrations to impress both peers and professors.

  • 🤖 ChatGPT & PPT Presentations
  • 💡 Why Use AI to Create Presentations
  • ✅ How to Use ChatGPT for Presentations
  • 🗒️ Making a Presentation Outline
  • 🔠 Creating Content for Slides
  • 💬 Writing Effective Speaker Notes
  • 🎏 Generating Catchy Presentation Titles
  • ⚙️ Helpful Tools
  • 🔥 Tips and Tricks

📎 References

🤖 can chatgpt create powerpoint presentations.

While the current version of ChatGPT can’t produce fully-tailored presentations with layouts, charts, images, and text, it’s still a handy tool.

Analysts estimate that nearly 30 million PowerPoint presentations are created every day.

More than 30 million presentations are created worldwide, and people are increasingly using ChatGPT to speed up the preparation of materials for PowerPoint presentations.

Chatbot takes care of the content, and an AI slide generator tool works on the rest.

If you still have trouble understanding this approach, consider the following common questions, which might provide additional insight.

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How to Use ChatGPT for PPT?

You can use ChatGPT to make a PowerPoint presentation in many ways:

  • Ask ChatGPT to create an outline for your presentation topic and target audience.
  • Prompt ChatGPT to suggest bullet points to illustrate your point.
  • Use ChatGPT to write speaker notes.
  • Request the chatbot to suggest creative presentation titles.
  • Ask ChatGPT for feedback on your work.

How Do You Integrate ChatGPT in PowerPoint?

There are several ways students can learn how to use ChatGPT to make a PowerPoint presentation for their next academic assignment:

  • Use a free ChatGPT plugin for PowerPoint that attaches the power of OpenAI’s chatbot to your Chrome browser
  • Install Chrome browser extension “ AIPRM for ChatGPT ”

What Is the Best AI for a Presentation?

While many helpful AI-based tools are circulating online, ChatGPT is currently the best solution. The power of machine learning technology makes this tool highly adaptable, fast, and accurate, providing detailed information on various topics.

The chatbot has some accuracy issues because it doesn’t check sources for truthfulness and uses data uploaded before January 2022. However, checking the received information can easily overcome this limitation, so the ChatGPT-PowerPoint combination remains effective and convenient.

Surveys show that more than 45% of speakers have difficulty developing creative presentation layouts.

This makes it an excellent tool for working on presentations dealing with different topics. The highly interactive ChatGPT is bound to answer any questions about various topics, doing more than making a presentation and learning something.

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💡 Why Use AI to Create Presentation Slides

Students often boost their productivity with AI tools for studying . Perhaps using AI to make a PowerPoint document wasn’t your first choice. It may feel strange, as the tool doesn’t make presentations from scratch. However, dismissing this idea is counterproductive, as the ChatGPT-PowerPoint combo is irreplaceable when working on presentations.

Choosing this chatbot has several benefits:

The five reasons to use ChatGPT to create presentations in PowerPoint.

Reasons to Use ChatGPT for Presentations

  • Saved time . OpenAI’s platform provides much-needed assistance for students who are in a rush. It’s a quick, effortless, and reliable way to gather relevant information compared to spending hours finding the right materials on the web.
  • Brainstorming . ChatGPT is the perfect solution when you need more ideas. The chatbot helps to brainstorm and expand ideas you might not have considered before. However, we recommend being mindful of the ethical use of a chatbot .
  • Better organization . With this AI-powered app, you can better organize information, figures, and relevant facts on the slides. This leaves little room for human error and more time to polish your documents.
  • Improved language skills . OpenAI’s solution ensures that your presentations are clear of grammatical errors. The chatbot also makes your story flow through powerful narrative capabilities. But we still recommend you check the text with such tools as free AI checker or plagiarism finder .
  • Fast access to relevant data . Using ChatGPT for PowerPoint documents lets people tap into enormous amounts of information, with the chatbot’s powerful computation skills providing it in seconds. The tool offers in-depth knowledge of various subjects, which opens up great research opportunities for students.

✅ How to Use ChatGPT for PowerPoint Presentations

ChatGPT can help you make an outstanding PowerPoint presentation in many ways.

With its help, you can:

  • Create a well-structured outline for your topic, target audience, and desired length.
  • Make compelling slide content by suggesting bullet points to support your points.
  • Get speaker notes quickly and efficiently.
  • Choose a catchy presentation title.

The four steps to create PowerPoint presentation using ChatGPT.

Below, we’ll explain each method step-by-step, ensuring that we cover all aspects. This way, you’re more likely to succeed in your subsequent PowerPoint presentation.

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🗒️ Using ChatGPT to Make a Presentation Outline

The most straightforward way to work on a presentation is to ask ChatGPT to generate an outline and content for each slide. This relatively fast process takes several steps to complete.

  • Use the following format for better results: “Write an outline for a PowerPoint presentation on health care reform in the US.
  • Make it 15 slides”.
  • Press Enter and wait for the chatbot to generate an answer.
  • Your prompt could look like this: “Expand on the provided subtopics by exploring key ideas, providing supporting evidence, and clarifying details for the audience.”
  • Paste the results from the text ChatGPT made into the Word document and save it. Now, it’s possible to transfer its content into a PowerPoint presentation.
  • Heading 1 aligns with the slide heading,
  • Heading 2 aligns with the slide subheading,
  • Heading 3 aligns with the body text.
  • Windows users must open document settings, click file > export > export to Powerpoint presentation.
  • Mac owners must save the file in the Richt Text Format (.rft), open the document, and press insert > outline.

🔠 Using ChatGPT to Create Content for Slides

If you struggle to create engaging and compelling content for your presentation slides, you can delegate this task to ChatGPT. You can use it so it doesn’t become academic cheating .

As long as your prompts are clear and specific, the chatbot can be a great assistant in creating informative and captivating slides.

The picture lists the ways ChatGPT might be used to make content for PPT slides.

Below are some ideas on how to use ChatGPT for presentation content.

Generate Bullet Points

ChatGPT can help you generate bullet points from scratch. You can provide the bot with a topic or key ideas, and it will generate concise and structured bullet points that you can use in your presentation.

Alternatively, if you want slide content based on a specific text, you can send the text to ChatGPT and ask the chatbot to convert it into bullet points. The tool will ensure your content is accurately summarized and structured.

Here are the prompts you can use to generate bullet points:

Example of Bullet Point Creation

Here is an example of how you can get bullet points using ChatGPT.

Get Ideas for Visuals

While the free version of ChatGPT has its pros , it cannot generate visual content for your presentation. It can only offer advice on how to make your slides more engaging. For instance, you can ask the bot to suggest relevant images to enhance the slide’s visual appeal or what table or chart to include to support your argument. Also, we suggest trying the Perplexity or Bing chatbots, which will provide links to the pictures.

Here are some prompts you can use:

Example of Generating Picture Ideas

Here is an example of how you can get picture ideas using ChatGPT.

Refine and Edit Presentation

ChatGPT can offer feedback on your presentation slides and help you refine them for better clarity and coherence. Chatbot is pretty good at editing and proofreading content . Try out these prompt examples:

Example of Presentation Refining

Here is an example of how you can refine your presentation using ChatGPT.

💬 Using ChatGPT to Write Effective Speaker Notes

Speaker notes are a crucial component of any presentation. These notes typically accompany each slide and provide additional context, explanations, key points, or prompts to guide the speaker’s presentation.

ChatGPT can help you create effective speaker notes that ultimately contribute to a more polished and successful presentation.

Consider these three ideas on how to use AI for preparing your notes:

  • Enriching speaker notes . ChatGPT can generate additional ideas, elaborate on key points, or provide supporting data for each slide. Input a brief summary of each slide, and the bot will expand on your content, provide relevant examples, and suggest different perspectives or angles to consider.
  • Anticipating audience questions . ChatGPT can also aid in preparing for audience questions and formulating relevant responses. By considering potential areas of interest or confusion for the audience, ChatGPT can help the presenter proactively address these points in your speaker notes.
  • Optimizing tone, clarity, and language . Additionally, ChatGPT can analyze your draft notes and suggest improvements in wording, transitions between points, and the overall coherence of the content. It can assist in identifying complex language or jargon that may hinder understanding and provide alternative phrasing to enhance clarity.

Here are some prompts you can use to write effective speaker notes with ChatGPT:

Example of Generating Speaker Notes

Here is an example of how you can generate speaker notes using ChatGPT.

🎏 Using ChatGPT to Generate Catchy Presentation Titles

The importance of a good presentation title cannot be overstated. A compelling title serves as a powerful tool to capture the audience’s attention. It sets the tone for the whole presentation and can significantly impact the audience’s perception of the content.

Here’s a step-by-step guide on how to use ChatGPT to generate a captivating title for your presentation:

  • First, you will need to specify your topic.
  • Then, you should indicate your target audience.
  • After that, you can describe the tone of your presentation.
  • Finally, mention other requirements if there are any.

Let’s look at these steps in more detail.

Specify Your Presentation Topic

The first thing you should do is provide a concise description of the main focus of your presentation so that ChatGPT can generate title suggestions that align with the content.

Identify Your Target Audience

Consider the demographic, knowledge level, and interests of your target audience. Are you presenting to a group of professionals, students, or a mixed audience? This will help ChatGPT tailor the tone, language, and relevance of the title suggestions to resonate with the specific audience.

Describe Your Tone

Do you aim for an authoritative, informative, persuasive, or captivating tone? Clearly defining the intended tone will guide the bot in generating a title that aligns with the desired emotional impact.

Mention Other Title Requirements

If there are specific keywords or key phrases relevant to your topic that you want to incorporate into the title, specify them. Additionally, provide guidance on the desired length of the title and any specific format requirements.

Additionally, just as we’ve used ChatGPT to generate a captivating presentation title, you can also leverage the same process to create compelling titles for individual slides.

⚙️ Helpful Tools for PowerPoint Presentations

Now, let’s explore some powerful tools that will transform your PowerPoint experience. By offering AI-powered content generation and effortless automation, these resources will empower you to craft captivating and inspiring presentations.

Smart Slides

If you want to elevate your presentations, we recommend checking out the Smart Slides plugin for ChatGPT. Smart Slides works magic to produce captivating slideshows, saving you the hours typically spent on slide design. This presentation plugin offers interactive features, templates, and collaboration options.

Here’s how to use Smart Slides:

  • Get started . To begin using Smart Slides, you can search for the plugin in the ChatGPT plugin store.
  • Make slides . Once the plugin is active, you can start working on your slides. Each slide needs a title and some content. The content should be a list of points that you want to show on the slide.
  • Personalize . Smart Slides lets you customize your slides to fit your needs. You can change the layout, include images, and adjust the text style to make your presentation more interesting.
  • Save your presentation . After you’ve created your slides, you can save your presentation file. The plugin gives a unique link for each presentation, which you can use to download your file.

The following method is more suitable for students in a rush. It allows them to get VBA codes directly added to PowerPoint presentations and made into separate slides. This way, you don’t have to make outlines and content for the slides separately.

Your audience should be able to absorb each slide and its meaning in about 3 seconds.

VBA (Visual Basic for Applications) is a programming language that can be added to PowerPoint and used to automate data-processing functions in Microsoft suite applications. It’s perfect for making reports and custom graphs. Here, it makes finished presentations in a couple of steps:

1️⃣ Ask OpenAI’s solution to generate VBA code: “Write VBA PowerPoint codes on US international policy. Make it 10 slides.” Wait for the results and paste them into PowerPoint’s Visual Basic Editor. 2️⃣ On Mac, you can open this tool by going to Tools> Macro>Visual Basic Editor. If you prefer working with Windows, click Developer> Visual Basics. 3️⃣ Once the VBE opens, click Insert > Module, paste the code, and hit “Play.”

This is the most accessible method of making documents, as it doesn’t involve trying to come up with things to ask of ChatGPT. Instead, you get direct access to the chatbot prompts. Students can use the powerful Chrome browser extension called AIPRM for easy access to many ChatGPT templates.

They can be combined with OpenAI’s solution to make different types of high-quality content. This approach significantly cuts down time on brainstorming ideas to provide to ChatGPT. There are several actions students must perform to unlock the power of this method.

1️⃣ Find, download, and install the Chrome extension. Once the process is over, you’ll see the interface change on ChatGPT’s website. 2️⃣ Write PowerPoint in the search bar, and you’ll see a list of ChatGPT prompts. Follow the provided format, add the topic and the VBA instruction, and press “Generate.” 3️⃣ After the chatbot stops creating a template response, you’ll receive a full presentation faster than with the second method. 4️⃣ Paste the VBA codes into PowerPoint as we’ve discussed before and run it. This way, the program will automatically generate slides for each document part.

How to use Copilot Pro to finetune your PowerPoint presentations

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At $20 per month, Microsoft's Copilot Pro works with Microsoft 365 to bring AI-infused assistance to various apps in the suite, including PowerPoint. You can use Copilot's AI skills to create a new presentation, organize your presentation, summarize a presentation, and answer questions about the content of a presentation. Here's how the technology works.

First, you'll need a subscription to Microsoft 365 Personal or Family . Priced at $70 per year, the Personal edition is designed for one person using up to five devices. At $100 per year, the Family edition is for up to six people on as many as five devices. The core apps in the suite include Word, Excel, PowerPoint, Outlook, and OneNote.

Also: How to use Copilot Pro to write, edit, and analyze your Word documents

Second, you'll need a subscription to Copilot Pro. To sign up, head to the Copilot Pro website . Click the Get Copilot Pro button. Confirm the subscription and the payment. The Pro version will take effect next time you use Copilot on its website, in its mobile app, or in Windows.

How to use Copilot Pro AI for PowerPoint

1. create a new presentation.

Right off the bat, Copilot can help you design a new presentation. Open PowerPoint and select the template for Blank Presentation . Click the Copilot icon on the Ribbon. Select the suggestion for Create a presentation and type a request explaining the topic of your slideshow. 

Also:  Microsoft Copilot vs. Copilot Pro: Is the subscription fee worth it?

After you submit your request, Copilot will generate the title slide and a few subsequent slides for your review.

2. Add more slides

After reviewing the generated slides, you may want to ask Copilot to add more slides, perhaps focusing on a specific area of your presentation's topic. At the prompt, type your request for the additional slides you want, and Copilot will create them.

3. Organize the presentation

Next, you can ask Copilot to organize the presentation. 

Also: How to use Copilot Pro AI to generate formulas and analyze data in Excel

In response to this request, the tool will organize the slides into specific sections and add introductory slides for each section.

4. Summarize your presentation

Copilot can create a summary of your presentation to highlight the key points. At the prompt, ask Copilot to summarize the presentation. In response, the tool will display a summary of the main ideas.

5. Ask questions about the presentation

Finally, you can ask specific questions about the content of the presentation. Copilot will suggest some questions you can ask. You can select one of the questions or submit your own question, and Copilot will display the answer.

More how-tos

How to use copilot pro ai to generate formulas and analyze data in excel, 5 ways college students can use copilot for microsoft 365, starting next month, microsoft unveils copilot lab to help users get the most out of its ai assistant.

Android Police

How to autoplay your google slides presentation.

Deliver your upcoming presentation effortlessly

Google Slides has several tools, such as audience Q&A, speaker notes, digital pen, and more, to deliver a flawless presentation to your audience. Autoplay is a handy add-on that paces your presentation without manual clicks. When you want your slides to appear for the same amount of time, turn on the option, select a duration, and fly through your PPT. Whether you created a presentation from scratch or used one of the top templates , check the guide below to autoplay Google Slides.

Autoplay on Google Slides is available via the web version on the desktop, Mac, and top Chromebooks . Mobile and tablet users must use hacks to enable autoplay on their presentations.

Autoplay and loop your Google Slides presentation

We'll start by turning on autoplay during the presentation and move to other tricks, like switching on video autoplay and more. Follow the steps below to tweak your Google Slides presentation.

  • Open your presentation in Google Slides.
  • If you select Presenter view , a web window displays a timer, speaker notes, and audience tools. Click Start from beginning to show your presentation in full-screen view.
  • Hover your cursor in the lower-left corner to find a small toolbar.
  • Click the three-dot menu and expand Auto-play .
  • Select a relevant timeframe. You can select up to a minute to enable autoplay in Google Slides. You can't assign a specific duration. Instead, choose one of the pre-defined durations.

Google Slides autoplays the presentation until the last slide. Use the Loop option to keep running media files in the background throughout the event. It's useful when presenting a tour package, residential or commercial property, or graphics-heavy PPT to the audience.

If you want to expand on a specific slide, click it and stop the slideshow. To resume autoplay, move to the Presenter toolbar and select a timeframe.

What's the difference between Google Slides templates and themes?

Enable google slides autoplay when publishing to the web.

Do you plan to embed your Slides presentation on a website? You can activate autoplay and loop from the publish settings in Google Slides. Your presentation should behave the same way as you intended on the web.

  • Open a relevant presentation in Google Slides.
  • After creating all the slides and making the relevant changes, click File at the top and expand the Share menu.
  • By default, it auto-advanced slides every three seconds. Click the same menu to increase or decrease the time duration.
  • To loop a slideshow, click the checkmark beside Restart the slideshow after the last slide .

From now on, your slideshow launches in the web browser when someone clicks your shared link. You can stop publishing from the same menu.

Set up Google Slides autoplay on iPhone, Android, and iPad

Although Google Slides mobile and tablet apps are feature-rich, they don't offer an option to enable autoplay during a presentation. You'll rely on a hack to enable the functionality. Follow the steps below to make changes.

  • Generate a sharable Google Slides presentation link and send it to yourself via email or another method (refer to the steps above).
  • Move to your phone and tap the link to open it in the default browser.
  • Find the toolbar at the bottom and tap the three-dot menu .
  • Expand autoplay and pick a duration.

The trick above also works on Android tablets and iPads.

Tip: Autoplay your videos in Google Slides

Did you embed a video in one of the slides in your presentation? You can autoplay the added video using the steps below.

  • Go to a relevant slide in Google Slides and find your integrated video.
  • Expand Video playback and expand the drop-down menu.

Engage with your audience during a presentation

After adding autoplay duration to Google Slides, pace your presentation accordingly. You may need to rehearse several times to get your timing perfect with the slideshow. If your presentation feels bland, add a relevant audio clip to keep your audience engaged.

What are you waiting for? Drop your usual manual method to switch between slides, enable autoplay, and deliver your presentation in style.

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How to Record a Video Presentation With Google Slides

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Google Slides now lets you record a presentation with inset video from your webcam. Each recording may be a maximum of 30 minutes long. No longer do you need to turn to a third-party tool or web meeting app, such as Google Meet , to record a presentation. Instead, you can start and finish the task with nothing more than Google Slides on a laptop.

As of March 2024, slide recordings may be made by customers who use Google Workspace Business Standard or Plus; Enterprise Starter, Essentials, Essentials Plus, Standard or Plus; and Education Plus editions.

How to make a basic slide recording in Google Slides

To create a slide recording, you’ll need to use Google Chrome on a computer that has a camera and microphone.

  • Go to Google Slides and open your presentation.
  • Select the Rec button in the upper right area, then select the Record new video button ( Figure A ).

The system will switch to the screen recording interface, with recording controls displayed below your slides. By default, the system will display your inset (picture-in-picture) video in medium size in the lower right corner of a slide, since this portion of a slide is often empty.

Select the Rec button for screen recording in Google Slides.

  • Optionally, before you start recording, you might adjust three settings:

Adjust the default video inset location (lower right) and size (medium) using the controls shown in the red box, or activate speaker notes with the icon indicated by the arrow.

  • Modify the size of the inset video frame. Select the size icon, found to the right of the video inset location icon, then choose either a small, medium or large video frame size.
  • Open speaker notes with the button found to the immediate left of the back slide (<) icon. This will display speaker notes for your reference while recording. (Ideally, you would not need to refer to speaker notes, so that you could instead look directly at the camera as you record.)
  • When you are ready to record, select the large red button at the bottom of the screen.
  • If prompted, you may need to allow access ( Figure C ) to the tab, along with the camera and microphone. For example, when recording on a Chromebook, you may be prompted to “Allow docs.google.com to see this tab?” and “Also allow tab audio.” Select Allow, if prompted.

Allow access to the tab, camera or microphone, if prompted.

In a few cases, you may need to visit the following links in Chrome to adjust permissions for:

  • Camera: chrome://settings/content/camera.
  • Microphone: chrome://settings/content/microphone.
  • A brief countdown should display (i.e., 3, 2, 1), then your recording will begin. Record your video, advancing your slides as desired.
  • To pause recording, press the large red button at the bottom of the screen.
  • Once paused, you may select from two options ( Figure D ):

When you pause or stop a recording, you may either choose to Re-record or Save to Drive, as shown.

After you select Save to Drive, wait a bit until the system indicates the file has been saved. If you leave or close the tab too soon, you may lose your recording.

How to select inset video shapes and sizes

On any slide, you may use the Insert | Speaker spotlight option ( Figure E ), then select a shaped video frame. This inserts a frame where the speaker video will display on that slide. You may reposition or resize the frame: Select the shape, and then drag-and-drop it to move it to a different place on your slide, or select a corner and drag it to resize it.

For custom placement and sizing of the inset video, select Insert | Speaker spotlight.

When you insert a speaker spotlight shape, that supplants the position and size you might have selected on a basic recording. In other words, the speaker’s video will display in one of the corners or the center, and in the small, medium or large shape chosen with the settings — unless you’ve inserted a speaker spotlight shape on a page ( Figure F ). Use the speaker spotlight option to convey the most polished professional effect, since it allows precise control over the shape, size and location of a video frame.

Select a shape, then position it anywhere on your slide. You may resize it as desired.

How to play, share and manage slide recordings

You may access slide recordings within Google Slides on a computer. However, unlike recording, which requires you to use Google Chrome, you may access and play existing recordings within Google Slides on a variety of modern browsers. For example, the following steps all work when you use Google Slides within either Google Chrome or Apple’s Safari browser.

To access recordings associated with a Google Slides presentation, follow these steps.

  • Select the Rec button in the upper right area. The recordings you’ve made of the presentations will display. Importantly, the system shows both the date and duration of each recording.
  • To view, share or download a recording, click anywhere on the playback icon or title of the recording ( Figure G ). It should open in a new tab. Within this tab, you might:
  • Select the Play icon in the center of the video image to play the recording.
  • Select the Share button in the upper right corner of the screen to modify access settings and give other people access to the file.
  • Select the Download icon in the down arrow above a tray icon in the upper right area of the screen to download the file.

Select the Rec button, then click on the name of any saved recording to open it in a new tab for playback, share options or downloading.

  • Select the three dot menu to the right of a listed recording to:
  • Rename a file something other than the default recording title.
  • Remove a previously made recording you no longer need.
  • Copy link and obtain the Google Drive URL for the recorded file.

All Google Slides recordings are stored in a Slides recordings folder on Google Drive. The recordings are saved as .webm files, which is a widely supported web video format. You may easily open and play .webm files on both Apple and Android mobile phones. Any recordings you make using Google Slides should be easy to view on almost any device.

Does the ability to record a presentation within Google Slides streamline your workflow? What sorts of video presentations will you create with this new capability? Mention or message me on X ( @awolber ) to let me know how you use screen recording within Google Slides.

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APS

Professional Development Workshop: Sharing Your Work Through Effective Presentations 

  • APS 36th Annual Convention (2024)
  • APS News - Observer

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Creating effective presentations and promoting your research are both essential new skills in the scientific community—and technology offers new ways to share your findings with colleagues and the public.   

On March 6, 2024, APS—as a three-part professional development series—featured developmental psychologist Meltem Yücel of Duke University and Ted Schwaba, a personality researcher at Michigan State University. Both shared insights on preparing clear presentations and promoting scientific work. APS Scientific and Public Affairs Specialist Shoshana Jarvis joined them to share examples and cautionary tales about preparing an effective scientific poster. 

Yücel emphasized the importance of knowing your audience to help you shape your presentation. When presenting your work at a conference, using social media to share conference experiences and anecdotes is an important skill, Yücel said. She also shared tips on reaching a wider audience with the research you present at a conference. 

Strong visuals are essential to an effective presentation, Schwaba said. Some strategies he suggested included making one major point per slide, using figures rather than tables, and pausing between slides to give the audience time to process the information. 

APS members and registered attendees can view the full video to learn more about creating effective presentations. 

The workshop is available to APS members and registered workshop attendees.

APS regularly opens certain online articles for discussion on our website. Effective February 2021, you must be a logged-in APS member to post comments. By posting a comment, you agree to our Community Guidelines and the display of your profile information, including your name and affiliation. Any opinions, findings, conclusions, or recommendations present in article comments are those of the writers and do not necessarily reflect the views of APS or the article’s author. For more information, please see our Community Guidelines .

Please login with your APS account to comment.

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AI’s Limits, Potential for Psychological Research and Practice

In the latest Science for Society webinar, psychologists came together to discuss the past and current applications of artificial intelligence from a scientific perspective. A recording of the webinar is also available for registrants and APS members.

slides presentation write

Professional Development Workshop: The Keys to a Successful Mentoring Relationship

What’s the best way to establish a productive mentoring bond? An APS Professional Development Webinar offers some answers.

slides presentation write

Science for Society: How Research Can Foster Social Equity

To create lasting social change, psychological scientists are not just studying marginalized communities, but partnering with them.

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Oscars 2024 Winners: Full List of the 96th Academy Awards Winners!

The Oscar winners 2024 complete list posted here in real time on Sunday, March 10. See all the winners and nominees below and be sure to watch all the highlights of the night!   OPPENHEIMER earned 7 awards during the ceremony including Best Picture . Director Christopher Nolan and stars Cillian Murphy and Robert Downey Jr. also won big. Emma Stone won for Actress in a Leading Role for POOR THINGS while  Da'Vine Joy Randolph took home Oscar for her work in THE HOLDOVERS.   The 96th Oscars was held on Sunday, March 10, 2024, at the Dolby® Theatre at Ovation Hollywood and was televised live on ABC and in more than 200 territories worldwide. Watch the full Oscars 2024 ceremony , The Oscars Red Carpet Show and Countdown to Oscars: On the Red Carpet Live! on demand for a limited time. Be sure to watch on the  ABC app  from your smartphone and tablet ( iOS  and  Android ), computer on  ABC.com  and connected devices (Roku, AppleTV and  Amazon Fire TV ).

OSCAR WINNERS & NOMINEES 2024 BY CATEGORY - 96th AWARDS

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AMERICAN FICTION Ben LeClair, Nikos Karamigios, Cord Jefferson and Jermaine Johnson, Producers ANATOMY OF A FALL Marie-Ange Luciani and David Thion, Producers BARBIE David Heyman, Margot Robbie, Tom Ackerley and Robbie Brenner, Producers THE HOLDOVERS Mark Johnson, Producer KILLERS OF THE FLOWER MOON Dan Friedkin, Bradley Thomas, Martin Scorsese and Daniel Lupi, Producers MAESTRO Bradley Cooper, Steven Spielberg, Fred Berner, Amy Durning and Kristie Macosko Krieger, Producers

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OPPENHEIMER  **WINNER** Emma Thomas, Charles Roven and Christopher Nolan, Producers PAST LIVES David Hinojosa, Christine Vachon and Pamela Koffler, Producers POOR THINGS Ed Guiney, Andrew Lowe, Yorgos Lanthimos and Emma Stone, Producers THE ZONE OF INTEREST James Wilson, Producer

Actor in a Leading Role

Bradley Cooper in MAESTRO Colman Domingo in RUSTIN Paul Giamatti in THE HOLDOVERS

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Actor in a Supporting Role

Sterling K. Brown in AMERICAN FICTION Robert De Niro in KILLERS OF THE FLOWER MOON

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Actress in a Leading Role

Annette Bening in NYAD Lily Gladstone in KILLERS OF THE FLOWER MOON Sandra Hüller in ANATOMY OF A FALL Carey Mulligan in MAESTRO

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Actress in a Supporting Role

Emily Blunt in OPPENHEIMER Danielle Brooks in THE COLOR PURPLE America Ferrera in BARBIE Jodie Foster in NYAD

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Animated Feature Film

THE BOY AND THE HERON   **WINNER** Hayao Miyazaki and Toshio Suzuki ELEMENTAL Peter Sohn and Denise Ream NIMONA Nick Bruno, Troy Quane, Karen Ryan and Julie Zackary ROBOT DREAMS Pablo Berger, Ibon Cormenzana, Ignasi Estapé and Sandra Tapia Díaz SPIDER-MAN: ACROSS THE SPIDER-VERSE Kemp Powers, Justin K. Thompson, Phil Lord, Christopher Miller and Amy Pascal

Cinematography

EL CONDE Edward Lachman KILLERS OF THE FLOWER MOON Rodrigo Prieto MAESTRO Matthew Libatique OPPENHEIMER   **WINNER** Hoyte van Hoytema POOR THINGS Robbie Ryan

Costume Design

BARBIE Jacqueline Durran KILLERS OF THE FLOWER MOON Jacqueline West NAPOLEON Janty Yates and Dave Crossman OPPENHEIMER Ellen Mirojnick POOR THINGS    **WINNER** Holly Waddington

ANATOMY OF A FALL Justine Triet KILLERS OF THE FLOWER MOON Martin Scorsese OPPENHEIMER   **WINNER** Christopher Nolan POOR THINGS Yorgos Lanthimos THE ZONE OF INTEREST Jonathan Glazer

Documentary Feature Film

BOBI WINE: THE PEOPLE'S PRESIDENT Moses Bwayo, Christopher Sharp and John Battsek THE ETERNAL MEMORY Maite Alberdi FOUR DAUGHTERS Kaouther Ben Hania and Nadim Cheikhrouha TO KILL A TIGER Nisha Pahuja, Cornelia Principe and David Oppenheim 20 DAYS IN MARIUPOL   **WINNER** Mstyslav Chernov, Michelle Mizner and Raney Aronson-Rath

Documentary Short Film

THE ABCS OF BOOK BANNING Sheila Nevins and Trish Adlesic THE BARBER OF LITTLE ROCK John Hoffman and Christine Turner ISLAND IN BETWEEN S. Leo Chiang and Jean Tsien THE LAST REPAIR SHOP    **WINNER** Ben Proudfoot and Kris Bowers NǎI NAI & WàI Pó Sean Wang and Sam Davis

Film Editing

ANATOMY OF A FALL Laurent Sénéchal THE HOLDOVERS Kevin Tent KILLERS OF THE FLOWER MOON Thelma Schoonmaker OPPENHEIMER   **WINNER** Jennifer Lame POOR THINGS Yorgos Mavropsaridis

International Feature Film

IO CAPITANO Italy PERFECT DAYS Japan SOCIETY OF THE SNOW Spain THE TEACHERS' LOUNGE Germany THE ZONE OF INTEREST    **WINNER** United Kingdom

Makeup and Hairstyling

GOLDA Karen Hartley Thomas, Suzi Battersby and Ashra Kelly-Blue MAESTRO Kazu Hiro, Kay Georgiou and Lori McCoy-Bell OPPENHEIMER Luisa Abel POOR THINGS   **WINNER** Nadia Stacey, Mark Coulier and Josh Weston SOCIETY OF THE SNOW Ana López-Puigcerver, David Martí and Montse Ribé

Music (Original Score)

AMERICAN FICTION Laura Karpman INDIANA JONES AND THE DIAL OF DESTINY John Williams KILLERS OF THE FLOWER MOON Robbie Robertson OPPENHEIMER   **WINNER** Ludwig Göransson POOR THINGS Jerskin Fendrix

Music (Original Song)

"The Fire Inside" from FLAMIN' HOT Music and Lyric by Diane Warren "I'm Just Ken" from BARBIE Music and Lyric by Mark Ronson and Andrew Wyatt "It Never Went Away" from AMERICAN SYMPHONY Music and Lyric by Jon Batiste and Dan Wilson "Wahzhazhe (A Song For My People)" from KILLERS OF THE FLOWER MOON Music and Lyric by Scott George "What Was I Made For?" from BARBIE   **WINNER** Music and Lyric by Billie Eilish and Finneas O'Connell

Production Design

BARBIE Production Design: Sarah Greenwood; Set Decoration: Katie Spencer KILLERS OF THE FLOWER MOON Production Design: Jack Fisk; Set Decoration: Adam Willis NAPOLEON Production Design: Arthur Max; Set Decoration: Elli Griff OPPENHEIMER Production Design: Ruth De Jong; Set Decoration: Claire Kaufman POOR THINGS    **WINNER** Production Design: James Price and Shona Heath; Set Decoration: Zsuzsa Mihalek

Short Film (Animated)

LETTER TO A PIG Tal Kantor and Amit R. Gicelter NINETY-FIVE SENSES Jerusha Hess and Jared Hess OUR UNIFORM Yegane Moghaddam PACHYDERME Stéphanie Clément and Marc Rius WAR IS OVER! INSPIRED BY THE MUSIC OF JOHN & YOKO   **WINNER** Dave Mullins and Brad Booker

Short Film (Live Action)

THE AFTER Misan Harriman and Nicky Bentham INVINCIBLE Vincent René-Lortie and Samuel Caron KNIGHT OF FORTUNE Lasse Lyskjær Noer and Christian Norlyk RED, WHITE AND BLUE Nazrin Choudhury and Sara McFarlane THE WONDERFUL STORY OF HENRY SUGAR    **WINNER** Wes Anderson and Steven Rales

THE CREATOR Ian Voigt, Erik Aadahl, Ethan Van der Ryn, Tom Ozanich and Dean Zupancic MAESTRO Steven A. Morrow, Richard King, Jason Ruder, Tom Ozanich and Dean Zupancic MISSION: IMPOSSIBLE - DEAD RECKONING PART ONE Chris Munro, James H. Mather, Chris Burdon and Mark Taylor OPPENHEIMER Willie Burton, Richard King, Gary A. Rizzo and Kevin O'Connell THE ZONE OF INTEREST   **WINNER** Tarn Willers and Johnnie Burn

Visual Effects

THE CREATOR Jay Cooper, Ian Comley, Andrew Roberts and Neil Corbould GODZILLA MINUS ONE    **WINNER** Takashi Yamazaki, Kiyoko Shibuya, Masaki Takahashi and Tatsuji Nojima GUARDIANS OF THE GALAXY VOL. 3 Stephane Ceretti, Alexis Wajsbrot, Guy Williams and Theo Bialek MISSION: IMPOSSIBLE - DEAD RECKONING PART ONE Alex Wuttke, Simone Coco, Jeff Sutherland and Neil Corbould NAPOLEON Charley Henley, Luc-Ewen Martin-Fenouillet, Simone Coco and Neil Corbould

Writing (Adapted Screenplay)

AMERICAN FICTION   **WINNER** Written for the screen by Cord Jefferson BARBIE Written by Greta Gerwig & Noah Baumbach OPPENHEIMER Written for the screen by Christopher Nolan POOR THINGS Screenplay by Tony McNamara THE ZONE OF INTEREST Written by Jonathan Glazer

Writing (Original Screenplay)

ANATOMY OF A FALL   **WINNER** Screenplay - Justine Triet and Arthur Harari THE HOLDOVERS Written by David Hemingson MAESTRO Written by Bradley Cooper & Josh Singer MAY DECEMBER Screenplay by Samy Burch; Story by Samy Burch & Alex Mechanik PAST LIVES Written by Celine Song

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