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Erin Wright Writing
Writing-Related Software Tutorials
How to Create Handouts in PowerPoint (Printable & Editable)
By Erin Wright
Quick Links:
How to Create Printable PowerPoint Handouts
How to create editable powerpoint handouts with microsoft word.
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than 100 other writing-related software tutorials on my YouTube channel .
The images below are from PowerPoint for Microsoft 365 and Word for Microsoft 365. These steps also apply to PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.
- Select the File tab in the ribbon.
- Select Print in the Backstage view.
- (Optional) If you don’t want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box.
- Select the Full Page Slides menu.
- Select an option from the Handout section in the menu. (You may need to use the scrollbar on the right side of the menu to see all the options shown here.)
- One slide per page
- Two slides per page
- Three slides per page with lines for notes
- Four horizontal slides per page
- Six horizontal slides per page
- Nine horizontal slides per page
- Four vertical slides per page
- Six vertical slides per page
- Nine vertical slides per page
- (Optional in PowerPoint for Microsoft 365 only) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.
- (Optional) Enter the number of copies into the Copies text box.
- Select the Print button.
PowerPoint doesn’t provide a way to save the handout options you just chose. So, repeat these steps if you need to print additional handouts in the future.
Important Note: Some users may have difficulty exporting large PowerPoint files into Microsoft Word. If you encounter problems, please see the Microsoft Support website for two possible solutions .
- Select the File tab in the ribbon (see figure 1).
- Select Export in the Backstage view.
- Select Create Handouts in the Export screen.
- Select the Create Handouts button.
- Select a page layout option from the Send to Microsoft Word dialog box. (The dialog box label may be abbreviated to “Send to Microsoft…”)
- Note next to slides
- Blank lines next to slides
- Notes below slides
- Blank lines below slides
- Outline only (This option only pastes the text from your slides, not the slides themselves.)
- Select the Paste or Paste link option. (These options won’t be available if you selected “Outline only” in step 5.)
- Paste duplicates your slides and notes (if applicable) into a Word document.
- Paste link duplicates your slides and notes (if applicable) into a Word document and creates a link between the files. Therefore, if you update your PowerPoint slides, the Word file will update also. (Unfortunately, the links don’t apply to PowerPoint notes.)
- Select the OK button.
Your PowerPoint file will be pasted into a Word document. This process may take several moments if your PowerPoint file is large.
- If Microsoft Word doesn’t open automatically, select the Word icon in the Windows taskbar.
- Within Word, your slides and notes (if applicable) are placed in a table. Select the table selector to see the table rows and columns, which you can adjust or delete.
For more information about working with tables in Word, please see “ Three Ways to Insert Tables in Microsoft Word .”
How to Update the Link between Your PowerPoint Slides and Your Word Handouts
If you selected Paste Link in step 6 but don’t see updates in your Word handouts after updating the PowerPoint slides, right-click the slide in the Word file and then select Update Link from the shortcut menu.
Continue to add content to your new Word file, and then save and print it as you normally would.
Related Resources
How to Save Shapes and Objects as Images in PowerPoint
How to Convert PDFs to PowerPoint Slides in Adobe Acrobat
How to Insert a Linked PowerPoint Slide in Microsoft Word
Updated November 02, 2021
- Microsoft Word Tutorials
- Adobe Acrobat Tutorials
- PowerPoint Tutorials
- Writing Tips
- Editing Tips
- Writing-Related Resources
Blog > How to export & print handouts in PowerPoint
How to export & print handouts in PowerPoint
08.09.21 • #powerpoint #tips.
PowerPoint allows you to easily create handouts to share with the audience after the presentation. You can also export your presentation with slides and notes to Word for further editing and formatting. You can find out how this all works and how you can print out the handouts at the end in this blog post.
Format & print handouts without notes
Format & print handouts with notes
If you want to make them available to the audience, you can easily print them out. All you have to do is select "Notes page" instead of "Full page slide" in the print settings.
Exporting and editing handouts in Word
When exporting a PowerPoint presentation to Word, a lot of memory is used. Therefore, this process can also take for a while. If you get the error message "PowerPoint could not write to Microsoft Word", try restarting your computer.
Share slides digitally with the audience
Printing handouts for every attendee is cumbersome and also not quite environmental friendly. A much better solution is using SlideLizard (a cool software for live audience interaction in PowerPoint) for your presentations. Attendees can join your talk with their smartphone (or Laptop) and see your slide live during the presentation . They can also browse previous slides and as well download the slides directly as a PDF (if you allow it). In addition, participants can take private notes on their own smartphones directly within SlideLizard. These notes remain linked to the slides and at the end of the presentation all participants receive their own notes via email. Moreover, attendees can mark the most important slides with a star to find them more easily later. Live polls & quizzes are also possible with SlideLizard. You can try SlideLizard for free today !
How do I create handouts in PowerPoint?
To create handouts in PowerPoint go to "Handout Master" in the "View" tab. You can format your handouts for all pages there.
How do I print handouts from PowerPoint?
To print your handouts you have to go to "Print" in the "File" tab. You can then choose how many slides you want per page under "Full page slides" in the "Handouts" group.
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About the author.
Miriam Rapberger
Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.
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How to Create Printable PowerPoint Handouts. Select the File tab in the ribbon. Figure 1. File tab. Select Print in the Backstage view. Figure 2. Print option. (Optional) If you don’t want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box. Figure 3.
Learn two ways to create handouts in PowerPoint. The first method lets you print the handouts directly from PowerPoint. The second method exports your handou...
If you would prefer to edit your handouts in Word, you must go to "File", select "Export" and then "Create Handouts". A dialogue box will appear where you can select the desired page layout, then click on "Ok". A new Word file opens automatically, which you can edit and format as you like. When exporting a PowerPoint presentation to Word, a lot ...